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23 - County Council Minutes - November 24, 2020AE'7Ig1I1� ,' 1, a n' �r Progressive by Nature November 24, 2020 ELGIN COUNTY COUNCIL MINUTES Council Present: Warden Dave Mennill (in -person) Deputy Warden Duncan McPhail (in -person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (in -person) Councillor Tom Marks (in -person) Councillor Grant Jones (in -person) Councillor Mary French (electronic) Councillor Dominique Giguere (in -person) Councillor Ed Ketchabaw (in -person) Page 1 November 24, 2020 Staff Present: Julie Gonyou, Chief Administrative Officer (in -person) Jim Bundschuh, Director of Financial Services (electronic) Stephen Gibson, County Solicitor (electronic) Brian Lima, Director of Engineering Services (electronic) Amy Thomson, Director of Human Resources (electronic) Michele Harris, Director of Homes and Seniors Services (electronic) Nancy Pasato, Manager of Planning (electronic) Katherine Thompson, Supervisor of Legislative Services (in -person) Carolyn Krahn, Legislative Services Coordinator (in -person) 2. K If"T qM t9Z*7 797 ::I i 7 Elgin County Council met this 24t" day of November, 2020 in the Council Chambers, at the County Administration Building, St. Thomas at 9:05 a.m. with Warden Mennill in the chair. Some Councillors and staff participated electronically by video conference. ADOPTION OF MINUTES Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the minutes of the meeting held on November 10, 2020 be adopted. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS Deputy Warden Duncan McPhail recognized Warden Mennill for his leadership during 2020. The past year presented many challenges related to the COVID-19 pandemic. Despite Page 2 November 24, 2020 these challenges, the County, under the leadership of Warden Mennill, was able to accomplish a great deal of important work including the King George Lift Bridge Rehabilitation, the Port Bruce Bridge Reconstruction, and a Municipal Service Delivery Review. 5. COMMITTEE OF THE WHOLE Moved by: Councillor Marks Seconded by: Councillor McPhail RESOLVED THAT we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Annual Council Committee Update: Connectivity Committee — Councillor Marks Councillor Marks provided Council with an annual update on the activities of the Connectivity Committee. Moved by: Councillor Jones Seconded by: Councillor Giguere RESOLVED THAT the November 11, 2020, report titled, Annual Council Committee Update: Connectivity Committee, submitted by Councillor Tom Marks, be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Ma French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.2 Annual Council Committee Update — Community Safety and Well -Being Advisory Committee and Coordinating Committee — Councillor Marten and Councillor French Page 3 November 24, 2020 Councillor Martyn and Councillor French provided Council with an annual update on the activities of the Community Safety and Well -Being Advisory Committee and Coordinating Committee. Moved by: Councillor Martyn Seconded by: Councillor Ketchabaw RESOLVED THAT the November 10, 2020 report titled, Annual Council Committee Update- Community Safety and Well -Being Advisory Committee and Coordinating Committee, submitted by Councillor French and Councillor Martyn, be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.3 Annual Council Committee Update — Environmental Advisory Committee Update — Councillor Jones Councillor Jones provided Council with an annual update on the activities of the Environmental Advisory Committee. Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT the November 16, 2020 report titled, Annual Council Committee Update — Environmental Advisory Committee Update, submitted by Councillor Jones, be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.4 Annual Council Committee Update — Health Recruitment Partnership Update — Councillor Jones Councillor Jones provided Council with an annual update on the activities of the Health Recruitment Partnership. Moved by: Councillor Ketchabaw Seconded by: Councillor Martyn Page 4 November 24, 2020 RESOLVED THAT the November 11, 2020 report titled, Annual Council Committee Update — Health Recruitment Partnership, submitted by Councillor Jones, be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.5 Annual Council Committee Update — Rural Initiatives and Planning Advisory Committee — Councillor Ketchabaw Councillor Ketchabaw provided Council with an annual update on the activities of the Rural Initiatives and Planning Advisory Committee. Moved by: Councillor Ketchabaw Seconded by: Councillor Marks RESOLVED THAT the November 11, 2020 report titled, Annual Council Committee Update: Rural Initiatives and Planning Advisory Committee, submitted by Councillor Ketchabaw, be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.6 Terrace Lodge Redevelopment November 2020 Update — Councillor Purcell Councillor Purcell provided Council with an update on the status of the Terrace Lodge Redevelopment project. Moved by: Councillor Purcell Seconded by: Councillor Giguere RESOLVED THAT the November 24, 2020 report title, Terrace Lodge Redevelopment November 2020 Update, submitted by Councillor Purcell, be received and filed. Page 5 November 24, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.7 Annual Council Committee Update — Terrace Lodge Redevelopment Fundraising Committee — Councillor Giguere Councillor Giguere provided Council with an annual update on the activities of the Terrace Lodge Redevelopment Fundraising Committee. Moved by: Councillor Jones Seconded by: Councillor Ketchabaw RESOLVED THAT the November 13, 2020 report titled, Annual Council Committee Update — Terrace Lodge Redevelopment Fundraising Committee, submitted by Councillor Giguere, be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 6.8 Annual Council Committee Update — Budget Committee — Warden Mennill Warden Mennill provided Council with an annual update on the activities of the Budget Committee. Moved by: Councillor Giguere Seconded by: Councillor McPhail RESOLVED THAT the November 10, 2020 report titled, Annual Council Committee Update — Budget Committee, submitted by Warden Mennill, be received and filed for information. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Page 6 November 24, 2020 Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.9 Elgin Natural Heritage Systems Study — Information Report — Manger of Planning The Manager of Planning presented Council with information regarding an Elgin Natural Heritage Systems Study and sought County Council's clear direction with respect to the engagement and review process for the Elgin Natural Heritage Study. Moved by: Councillor Martyn Seconded by: Councillor Jones THAT the public engagement and consultation on the Natural Heritage Systems Study be included as part of the required Public Information Centre(s) held to review the Official Plan Amendments and other supporting materials; AND THAT following the Official Plan Amendment Public Information Session, the Manager of Planning be directed to provide a summary of feedback to County Council along with recommendations for next steps. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.10 South Central Ontario Region: Membership — General Manager of Economic Development The General Manager of Economic Development presented a report with information regarding the benefits of a membership in the South Central Ontario Region (SCOR). Given the work of SCOR over the past year in the areas of transportation, human capital, and sector development, staff recommended that County Council consider including the $25,000 annual membership fee in the 2021 operating budget of the County's Economic Development department. Moved by: Councillor McPhail Seconded by: Councillor Martyn RESOLVED THAT the November 17th, 2020, report titled, South Central Ontario Region: Membership, submitted by the General Manager of Economic Development, be received and filed for information; and THAT Elgin County Council fund a one-time investment of $25,000 for Membership in South Central Ontario Region Economic Development Corporation (SCOR) Page 7 November 24, 2020 subject to SCOR's willingness to waive the notice provision in their by-law, which requires a one (1) year notice to withdraw membership; and THAT the General Manager of Economic Development for Elgin County be directed to provide a report in November 2021 to inform Council's decision to reinvest in SCOR as part of its 2022 Budget Deliberations. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill No 8 1 0 Motion Carried. 6.11 October 2020 Financial Update —Director of Financial Services The Director of Financial Services presented the October 2020 Financial Update. The budget comparison for the County shows favourable year-to-date (YTD) performance of $1.4 million. Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT the November 18, 2020, report titled, October 2020 Financial Update, submitted by the Director of Financial Services, be received and filed for information; and, THAT 2021 budget deliberations include consideration of reserving the 2020 budgeted surplus, estimated at $1.4 million, together with estimated Safe Restart Funding (SRF) carry -forward funding of $900,000 to address any potential 2021 COVID related costs. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.12 Community Safety Zones — Director of Engineering Services The Director of Engineering Services presented an overview of the purpose, past practice, and effectiveness of Community Safety Zones and addressed the County's Community Safety Zone effective dates. Moved by: Councillor Ketchabaw Page 8 November 24, 2020 Seconded by: Councillor Marks RESOLVED THAT the report titled, "Community Safety Zones" from the Director of Engineering Services, dated November 16, 2020, be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.13 Reduced Speed Zone Consolidating By -Law— Director of Engineering Services The Director of Engineering Services presented a report regarding the County of Elgin's Reduced Speed Zone By -Law. After a number of amendments have been made over the past few years, the by-law requires consolidation. Moved by: Councillor Jones Seconded by: Councillor Marlyn RESOLVED THAT THAT the report titled, "Reduced Speed Zone Consolidating By - Law" from the Director of Engineering Services, dated November 16, 2020, be received and filed, and; THAT By -Law 20-58, being a By -Law to authorize speed limits be adopted, and any by-law inconsistent with this by-law be repealed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.14 COVID-19 Fall Preparedness Plan — Infection Prevention and Control Capital Funding for Long -Term Care Homes — Director of Engineering Services The Director of Engineering Services provided an overview of the recent $61.4 million funding announcement by the Province of Ontario for provincial long-term care homes to support improvements directly linked to improved infection prevention and control practices. Moved by: Councillor McPhail Seconded by: Councillor Martyn Page 9 November 24, 2020 RESOLVED THAT the report titled: "COVID-19 Fall Preparedness Plan — Infection Prevention and Control Capital Funding for Long -Term Care Homes" from the Director of Engineering Services, dated November 16, 2020, be received and filed; and, THAT staff be authorized to assess, determine, undertake and complete identified projects that align with the Ministry of Long -Term Care (MOLTC) funding policy to support infection prevention and control measures within the County of Elgin's Long -Term Care Homes. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.15 Long -Term Care Minor Capital Program — Director of Engineering Services The Director of Engineering Services provided information regarding the recent Long -Term Care Minor Capital Program announcement by the Province of Ontario for provincial long-term care homes. The program makes available $22.8 Million to support long-term care home operators in maintaining their homes in an optimal state of repair while ensuring the safety of their residents. Moved by: Councillor Jones Seconded by: Councillor Marks RESOLVED THAT the report titled "Long -Term Care Home Facility Minor Capital Program" from the Director of Engineering Services, dated November 16, 2020, be received and filed; and, THAT staff be authorized to undertake and complete the identified projects to take full advantage of the approved Year 1 funding. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. Page 10 November 24, 2020 6.16 Council Home Internet— Chief Administrative Officer The Chief Administrative Officer presented a report to encourage Council to discuss and provide direction to include compensation to offset internet costs for County Councillors. Moved by: Councillor Ketchabaw Seconded by: Councillor Giguere RESOLVED THAT staff be directed to incorporate Council's feedback into proposed amendments to Council Policy for approval at a future meeting; and, THAT any costs associated with a change in Council Policy related to home internet compensation be included in the Draft 2021 Budget. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.17 Warden's Election 2021 — Chief Administrative Officer The Chief Administrative Officer provided an update on the planning for the 2021 Warden's Election. Moved by: Councillor McPhail Seconded by: Councillor Jones RESOLVED THAT Elgin County Council endorse a COVID-safe procedure to elect the new Warden for 2021; and THAT the following procedural adjustments be adopted for the election of the 2021 Warden for the County of Elgin; and THAT the 2021 inaugural meeting to elect the 2021 Warden be held as a hybrid (in - person and virtual) meeting; and THAT the secret ballot method for electing the Warden be replaced with an online poll; and THAT additional nominations for the 2021 Warden be delivered in writing to the CAO/Clerk no later than 12:00 PM Thursday November 26, 2020; and THAT the 2021 inaugural meeting to elect the Warden take place at 7:00 PM Tuesday, December 8, 2020; and THAT the following sections of Elgin County's Procedural By-law 19-41, as amended by By -Law 20-47 which allows for electronic participation of Members of Council, be temporarily amended as indicated below for the purposes of the election of the 2021 Warden: • Section 9 (d — amended); and • Section 9 (f) (ii — amended) o (vi — amended) Page 11 November 24, 2020 o (vii — amended) o (viii — amended) o (ix — amended) Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. RECESS — COUNCIL RECESSED AT 10:36 A.M. AND RECONVENED AT 10:50 A.M. 6.18 Service Delivery Review — Staff Report and Preliminary Recommendation — Chief Administrative Officer The Chief Administrative Officer provided Council with additional information, recommendations and suggested timelines associated with the recommendations put forward by the consultants in the Service Delivery Review. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT the report titled "Service Delivery Review — Staff Report and Preliminary Recommendations" from the Chief Administrative Officer, dated November 18, 2020 be received and filed; and THAT the staff recommendations be revised based on feedback received from County Council and that this planning document be used to support Council and Staff Action Plans for 2021. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Ma French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.19 Nominations for the Ontario Good Roads Association Board of Directors — Chief Administrative Officer The Chief Administrative Officer presented information regarding the Ontario Good Roads Association (OGRA) call for nominations to fill vacancies on its board of directors for a two-year term beginning in 2021 and ending in 2023. Elgin County Page 12 November 24, 2020 Director of Engineering Services Brian Lima has expressed interest in serving on this Board. Moved by: Councillor Marks Seconded by: Councillor Ketchabaw RESOLVED THAT the Report titled Ontario Good Roads Association (OGRA) Nominations dated November 18, 2020 from the Chief Administrative Officer be received and filed; and THAT County Council nominate Elgin County Director of Engineering Services, Brian Lima for a position on the Ontario Good Roads Association (OGRA) Board of Directors for a two-year term beginning in 2021 and ending in 2023. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 6.20 Council and Committee — Draft Meeting Schedule 2021 — Chief Administrative Officer The Chief Administrative Officer provided Council with a draft Council Meeting schedule for their feedback. Councillors were asked to carefully review the meeting schedule for errors or conflicts. Moved by: Councillor Giguere Seconded by: Councillor Marlyn RESOLVED THAT the report titled "Council and Committee — Draft Meeting Schedule 2021" be received and filed; and THAT Council feedback be incorporated into the draft meeting schedule and presented to Elgin County Council as "final meeting schedule" on December 10, 2020; and THAT Council direct all County Committees, at their first meeting in 2021, to develop a meeting schedule for the year. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. Page 13 November 24, 2020 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 7.1.1 Hayhoe Developments Inc. with a letter regarding the Official Plan Designation for 6082 Stone Church Road. 7.1.2 Letter from the Environmental Committee regarding the implementation of a lawn sign road safety campaign. Item #1 Moved by: Councillor Marlyn Seconded by: Councillor Ketchabaw RESOLVED THAT, in consultation with Central Elgin, the matter be referred to staff. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. Item #2 Moved by: Councillor Jones Seconded by: Councillor McPhail RESOLVED THAT Correspondence Item #2 be received and filed, and THAT staff explore alternative speed calming measures for built up areas such as the increased use of mobile speed counters, signage installed on existing infrastructure and increased policing. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin SaIIV Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 7.2 Items for Information (Consent Agenda) 7.2.1 SWPH with a letter to residents of long-term care or retirement homes, and their families — November 6, 2020. Page 14 November 24, 2020 7.2.2 SWPH with a letter to residents of long-term care or retirement homes, and their families — November 16, 2020. 7.2.3 SWIFT with their Monthly Project Update for October 2020. Moved by: Councillor Jones Seconded by: Councillor Marks RESOLVED THAT Correspondence Items #1-3 be received and filed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members Councillor Martyn thanked Warden Mennill and the Chief Administrative Officer for their presentation to Central Elgin Council regarding the Service Delivery Review and County Updates. Councillor Martyn informed Council of the upcoming Rural Education Task Force Thought Exchange. Community members are invited to participate in an online discussion to provide feedback regarding what they value about rural education. The meeting information will be forwarded to Councillors. Councillor Martyn invited Council to the retirement reception for Don Leitch, Chief Administrative Officer for Central Elgin, on December 17t" from 12 p.m. to 5 p.m. at the Masonic Centre. Attendees are required to contact Diane Wilson to make an appointment. Councillor French provided Council with an update regarding the November 17tn announcement of $1.5 million in provincial funding for an affordable housing building on Brown Street in Aylmer. Councillor French thanked County staff for their efforts in promoting Aylmer and the other local municipalities in Economic Development's recent shop local marketing campaign. 8.2 Notice of Motion None. 8.3 Matters of Urgency 8.3.1 RESOLVED THAT a report regarding Long -Term Care Homes HVAC units and emergency procurement undertaken by the Chief Administrative Officer and Warden be considered as a matter of urgency. Moved by: Councillor Marks Seconded by: Councillor Jones Page 15 November 24, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. The Director of Engineering Services presented a report regarding the HVAC units at Elgin Manor. With the change in season, the units were recently turned on. Seven (7) of the fourteen (14) rooftop HVAC units have deficiencies. Given their age and the lack of replacement parts, the Director of Engineering Services recommended that they be replaced. To ensure the comfort and safety of residents, the replacement units have been ordered. The units will be funded through the provincial infection prevention and control capital program. Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT the report from the Director of Engineering Services be received and filed; and THAT Council endorse the replacement of seven (7) of fourteen (14) HVAC units at Elgin Manor. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 9. CLOSED MEETING ITEMS Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2)- In-Camera Item #1 (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations —Seeking Updated Mandate for Collective Bargaining with Ontario Nurses' Association (ONA). Page 16 November 24, 2020 In -Camera Item #2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Proceedings Before Ontario Energy Board (verbal). In -Camera Item #3 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, (0 advice that is subject to solicitor -client privilege, including communications necessary for that purpose — Philmore Bridge (verbal). In -Camera Item #4 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Medavie EMS Elgin Ontario (MEMSEO) Contract Renewal (verbal). In -Camera Item #5 (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations — Organizational Review (verbal). Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 10. MOTION TO RISE AND REPORT Moved by: Councillor Jones Seconded by: Councillor Ketchabaw RESOLVED THAT we do now rise and report. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin SallV Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. Page 17 November 24, 2020 In -Camera Item #1 — Seeking Updated Mandate for Collective Bargaining with Ontario Nurses' Association Moved by: Councillor Jones Seconded by: Councillor McPhail RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. In -Camera Item #2 — Proceedings Before Ontario Energy Board Moved by: Councillor Marks Seconded by: Councillor Martyn RESOLVED THAT the verbal report from the County Solicitor be received; and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. In -Camera Item #3 — Philmore Bridge Moved by: Councillor Martyn Seconded by: Councillor Jones RESOLVED THAT the verbal report from the County Solicitor be received; and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Page 18 November 24, 2020 Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. In -Camera Item #4 — Medavie EMS Elgin Ontario (MEMSEO) Contract Renewal Moved by: Councillor McPhail Seconded by: Councillor Ketchabaw RESOLVED THAT the report from the Chief Administrative Officer be received; and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. In -Camera Item #5 — Organizational Review Moved by: Councillor Giguere Seconded by: Councillor Jones RESOLVED THAT the report from the Chief Administrative Officer be received; and that staff proceed as directed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole. Page 19 November 24, 2020 Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By-law 20-58 — Authorizing Speed Limits BEING a By -Law to Authorize Speed Limits. Moved by: Councillor Marks Seconded by: Councillor McPhail RESOLVED THAT By -Law No. 20-58 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 Motion Carried. 12.2 By -Law 20-59 — Relating to the Election and Appointment of Warden for the 2020/2021 Term BEING a By -Law to temporarily amend By -Law 19-41 as a By -Law regulating the Proceedings in the Municipal Council of the Corporation of the County of Elgin as Relating to the Election and Appointment of Warden for the 2020/2021 Term. Moved by: Councillor Jones Seconded by: Councillor Giguere RESOLVED THAT By -Law No. 20-59 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Central Elgin Tom Marks Yes Page 20 November 24, 2020 Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 12.3 By -Law 20-60 — Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 24, 2020 Meeting. Moved by: Councillor Marks Seconded by: Councillor McPhail RESOLVED THAT By -Law No. 20-60 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Carried. 13. ADJOURNMENT Moved by: Councillor Marks Seconded by: Councillor Jones RESOLVED THAT we do now adjourn at 12.17 p.m. to meet again on December 8, 2020 at 7:00 p.m. Recorded Vote Yes No Abstain West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Central Elgin Tom Marks Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Malahide Warden Dave Mennill Yes 9 0 0 - Motion Card 9 Julie Go you, Dave Mennill, Chief Administrative Officer. Warden.