24 - County Council Minutes - December 8 & 10, 2020ilk P u n v
Progressive by Nature
December 8, 2020
ELGIN COUNTY COUNCIL
MINUTES
Council Present: Deputy Warden Dave Mennill (in -person)
Councillor Duncan McPhail (in -person)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (in -person)
Councillor Tom Marks (in -person)
Councillor Grant Jones (in -person)
Councillor Mary French (electronic)
Councillor Dominique Giguere (in -person)
Councillor Ed Ketchabaw (in -person)
Page 1
December 8 & 10, 2020
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Stephen Gibson, County Solicitor (in -person)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
Megan Shannon, Legislative Services Coordinator (in -person)
1.
2.
CALL TO ORDER
Elgin County Council met this 8t" day of December, 2020 in the Council Chambers, at the
County Administration Building, St. Thomas at 7.00 p.m. The Chief Administrative Officer
presided as Chair of the meeting. Some Councillors and staff participated electronically by
video conference.
ELECTION OF WARDEN
The Chief Administrative Officer asked members of Council wishing to run for the Office of
the Warden to stand. Councillors Marks and Marlyn offered their candidacy for the
position of Elgin County Warden for 2021. Each candidate was given the opportunity to
address Council. Voting was done electronically and votes were counted by the Chief
Administrative Officer in the presence of Carolyn Krahn, Legislative Services Coordinator,
who had been appointed as a scrutineer. The Chief Administrative Officer announced that
Councillor Marks was elected Warden of Elgin County for 2021.
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
Resolved that Councillor Marks be elected to the position of 2021 Warden.
Recorded Vote
Yes
No
Abstain
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Central Elgin
Tom Marks
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Malahide
Dave Mennill
Yes
#
9
0
0
Motion Carried.
3. ADMINISTERING AND SIGNING OF DECLARATION OF OFFICE
Warden Marks took the Declaration of Office administered by the Chief Administrative
Officer.
Page 2
December 10, 2020
4. GOWNING
The Warden was gowned, and the Chief Administrative Officer presented the 2021
Warden to Council.
5. PRESENTATION BY PAST WARDEN DAVE MENNILL
The Warden was officially presented with the Chain of Office, the Lord Elgin Watch, and
the Gavel of Office by Past Warden Dave Mennill.
6. WARDEN'S ADDRESS
Warden Marks delivered an Inaugural Address to Council, thanked his family and friends
for their support, and outlined the several items of interest and importance for
consideration in 2021.
7. RESOLUTION TO DISCARD ALL RECORDS OF THE ONLINE POLL
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the poll used for the election of the 2021 Warden be deleted.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
8. RECESS
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
RESOLVED THAT we do now recess at 7:55 p.m. until Thursday, December 10, 2020 at
9.00 a.m.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
Page 3
December 10, 2020
ELGIN COUNTY COUNCIL
MINUTES
December 10, 2020
Council Present: Warden Tom Marks (in -person)
Deputy Warden Dave Mennill (in -person)
Councillor Duncan McPhail (in -person)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (in -person)
Councillor Grant Jones (in -person)
Councillor Mary French (electronic)
Councillor Dominique Giguere (in -person)
Councillor Ed Ketchabaw (in -person)
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Brian Lima, Director of Engineering Services (electronic)
Brian Masschaele, Director of Community and Cultural Services (electronic)
Michele Harris, Director of Homes and Seniors Services (electronic)
Jim Bundschuh, Director of Financial Services (electronic)
Amy Thomson, Director of Human Resources (electronic)
Tanya Tilton -Reid, Manager of Human Resources (electronic)
Nancy Pasato, Manager of Planning (electronic)
Mike Baker, Manager of Museum and Archives (in -person, report only)
Eugenio DiMeo, Manager of Corporate Facilities (electronic)
Mike Hoogstra, Purchasing Coordinator (electronic)
Sam McFarlane, Accessibility Coordinator (electronic)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
1. CALL TO ORDER
Elgin County Council met this 10th day of December, 2020 in the Council Chambers, at
the County Administration Building, St. Thomas at 9:00 a.m. with Warden Marks in the
chair. Some Councillors and staff participated electronically by video conference.
2. ADOPTION OF MINUTES
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT the minutes of the meeting held on November 24, 2020 be adopted
as amended.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 4
December 10, 2020
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
Z •[Tit-
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 WOWC Economic Development Annual Report — Kate Burns Gallagher,
Executive Director, Economic Development, Western Ontario Warden's Caucus
The Executive Director of Economic Development for the Western Ontario Warden's
Caucus presented an annual update on the Economic Development work completed
in the past year and the Economic Development work plan for 2021.
Moved by: Councillor Martyn
Seconded by: Councillor French
RESOLVED THAT the report from the Executive Director of Economic Development
for the Western Ontario Warden's Caucus be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sallv Martvn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
The Chief Administrative Officer requested that the following changes be made to the
Council Agenda:
Page 5
December 10, 2020
That the Southwestern Integrated Fibre Technology Guarantee be added to the
Closed Meeting Agenda in accordance with the Municipal Act Section 239 (2) (k) a
position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board.
That the OCIF Notification be moved to the Closed Session Agenda as it was
added to the Open Session Agenda in error.
That an additional correspondence item from a resident regarding Halton's
masking by-law be added to the agenda for Council's consideration.
That Council consider an amended by-law to authorize the extension of an
agreement with Medavie EMS for the Provision of Land Ambulance Services.
That the report from the County Engineer regarding the Port Bruce Temporary Boat
launch be deferred until the first meeting in January.
That the verbal report from the Chief Administrative Officer regarding Council policy
changes be deferred until the first meeting in January.
RESOLVED THAT the above changes be made to the December 10, 2020 Council
Agenda.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.1 Warden's Activity Report (November) and COVID-19 Update
Deputy Warden Mennill provided a summary of the County's response to the
pandemic as well as a list of events he attended on behalf of County Council in his
last full month as Warden.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the December 3rd, 2020, report titled, Warden's Activity Report
(November) and COVID-19 Update submitted by the Deputy Warden, be received
and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
I Mary French
Yes
Page 6
December 10, 2020
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.2 Elgin County Museum 2020 Annual Report
Councillor Martyn and the Manager of Museum and Archives provided Council with
an annual update on the activities of the Elgin County Museum Advisory
Committee and the Elgin County Museum.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT the report titled "Elgin County Museum 2020 Annual Report"
from Councillor Sally Martyn and the Manager of Museum and Archives dated
December 10, 2020 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.3 Annual Council Committee Update: County of Elgin/Central Elgin Joint
Accessibility Advisory Committee (JAAC) — Warden Marks
Warden Marks and the Accessibility Coordinator provided Council with an annual
update on the activities of the County of Elgin/Central Elgin Joint Accessibility
Advisory Committee.
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
RESOLVED THAT November 26th report titled, Annual Council Committee Update:
County of Elgin/Central Elgin Joint Accessibility Advisory Committee (JAAC),
submitted by Warden Marks, be received and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 7
December 10, 2020
6.4 2021 Community Grant Program Allocations — Councillor Ketchabaw
Councillor Ketchabaw reviewed the 2021 Community Grant Program (CGP)
allocations as recommended by the Rural Initiatives and Planning Advisory
Committee.
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
RESOLVED THAT the December 3rd, 2020, report titled, 2021 Community Grant
Program Allocations submitted by the Chair of the Rural Initiatives and Planning
Advisory Committee be received and filed for information; and,
THAT Council approve the 2021 Community Grant Program allocations as
referenced in Table 1-1-: 2021 Community Grant Program Allocations; and,
THAT the 2021 Community Grant Program allocations be considered as part of the
2021 Elgin County Budget process.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.5 Incontinence Products for Elgin County Homes — Contract Award — Director of
Homes and Seniors Services
The Director of Homes and Seniors Services provided details on the Request for
Proposal for Incontinence Products for the County's three (3) Long -Term Care
Homes.
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
RESOLVED THAT the contract for Incontinence Products for Elgin County Homes
be awarded to Medline Canada Corporation (Medical Mart) for a two-year term;
and,
THAT staff be authorized to extend the contract for an additional three (3) one-year
terms, in accordance with section 7.6 of the Procurement Policy, subject to
satisfactory performance during the initial two-year contract term; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the
contract.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Page 8
December 10, 2020
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.6 Final Plan of Condominium Approval, Lighthouse Vacant Land Condominium
— Manager of Planning
The Manager of Planning presented a report advising Council that final approval was
given for a plan of condominium in the Municipality of West Elgin on November 12,
2020.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
RESOLVED THAT the report titled "Final Plan of Condominium Approval
Lighthouse Vacant Land Condominium" from the Manager of Planning, dated
December 10, 2020, be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.7 Request for Settlement Area Expansions — County of Elgin — Manager of
Planning
The Manager of Planning provided information regarding the process with respect to
requests for settlement area expansions.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT the report titled "Request for Settlement Area Expansions —
County of Elgin" dated December 10, 2020 from the Manager of Planning be
received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Page 9
December 10, 2020
Motion Carried.
6.8 Elgin County Land Division Activities for 2020 — Manager of Planning
The Manager of Planning provided Council with an annual update on the activities
of the Land Division Committee.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Martyn
RESOLVED THAT the report titled "Elgin County Land Division Activities for 2020"
from the Elgin County Land Division Committee Chairman and the Manager of
Planning, dated December 10, 2020 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.9 General Insurance and Risk Management Services Program for 2021 —
Purchasing Coordinator
The Purchasing Coordinator provided details on the County's discussions regarding
General Insurance and Risk Management Services for 2021. A report presented to
Council in July provided an update regarding the current market, and estimated
percentage increases were provided by our Insurer. Due to the market being
unpredictable and rapidly changing, the increases for 2021 were greater than initially
predicted.
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT the General Insurance and Risk Management Services
Program proposed by Marsh Canada Limited (formerly Jardine Lloyd Thompson
Canada) be approved at the proposed annual premium cost of $370,852 plus taxes
commencing December 15, 2020 until December 15, 2021; and,
THAT the Purchasing Coordinator and Director of Finance be authorized to renew
the policy; and,
THAT a new Request for Proposal be issued in Q3 2021 for a new General
Insurance and Risk Management Services Program for the 2021-2022 policy term
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Page 10
December 10, 2020
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.10 Affordable Housing Proiects — Tax Reduction for Walter Ostoiic and Sons
Project — Director of Financial Services
The Director of Financial Services presented a report regarding a tax reduction for
the Walter Ostojic & Sons affordable housing project on Brown Street in Aylmer.
Moved by: Councillor Martyn
Seconded by: Councillor French
RESOLVED THAT the December 10, 2020, report titled, Affordable Housing
Projects — Tax Reduction for Walter Ostojic and Sons Project, submitted by the
Director of Financial Services, be received and filed for information; and,
THAT a by-law be prepared to approve a tax ratio of one (1) for the 59 Brown
Street, Aylmer affordable housing project and presented to County Council if
Aylmer's by-law is passed; and,
THAT the Town of Aylmer be requested to keep the County of Elgin apprised as to
the status of the assessment on this property.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
RECESS — COUNCIL RECESSED AT 10:17 A.M. AND RECONVENED AT 10:27 A.M.
6.11 Elgincentives: Program Analysis — General Manager of Economic
Development
The General Manager of Economic Development provided an analysis of the
Elgincentives program to assist Council in determining their future commitment of
supporting the Elgincentives Community Improvement Plans within each Local
Municipal Partner's jurisdiction.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT the November 20, 2020, report titled, Elgincentives: Program
Analysis, submitted by the General Manager of Economic Development, be
received and filed for information.
Recorded Vote
Yes No Abstain
Malahide Dave Mennill Yes
Page 11
December 10, 2020
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.12 Legislative Amendments to the Highway Traffic Act — Off Road Vehicle Use on
Public Roads — Follow Up Report — Director of Engineering Services
The Director of Engineering Services provided feedback from Elgin's local
municipalities, the Elgin Group Police Services Board and the Ontario Federation of
Agriculture regarding Off -Road Vehicles on County roads in a follow up report to
Council.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT the draft by-law be considered to prohibit the use of "Off Road
Vehicles" as defined by the Highway Traffic Act on Elgin County roads, and;
THAT a copy of the report be provided to Elgin's local municipal partners and the
Elgin Group Police Services Board.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
No
Dutton Dunwich
Bob Purcell
No
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
7
2
0
Motion Carried.
6.13 Traffic Calming Measures on County Roads within Built -Up Areas —Director of
Engineering Services
The Director of Engineering Services presented a report on the current practices and
options for traffic calming measures on County roads within built up areas.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT the report titled "Traffic Calming Measures on County Roads
within Built -Up Areas" from the Director of Engineering Services, dated December
2, 2020 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Page 12
December 10, 2020
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.14 Building Condition Assessment of Corporate Facilities — Manager of Corporate
Facilities
The Manager of Corporate Facilities presented a summary of the findings following
the recent completion of building condition assessments of all corporate facilities.
The summary detailed the inspection assessment findings and included a forecast
of expected facility expenditures.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT the report entitled "Building Condition Assessments of
Corporate Facilities" from the Manager of Corporate Facilities, dated November 30,
2020 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.15 Investing in Canada Infrastructure Program (ICIP) — COVID-19 Resilience
Infrastructure Stream — Director of Engineering Services
The Director of Engineering Services informed Council of the recent Investing in
Canada Infrastructure Program (ICIP) — COVID-19 Resilience Infrastructure Stream
funding announcement by the Province of Ontario and sought Council's
endorsement for two recommended proposed projects for which applications will be
submitted to use the County's available COVID stream funding.
Moved by: Councillor Martyn
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Investing in Canada Infrastructure Program
(ICIP) — COVID-19 Resilience Infrastructure Stream" from the Director of
Engineering Services, dated December 1, 2020, be received and filed; and,
THAT Council endorse application of the County's Investing in Canada
Infrastructure Program (ICIP) — COVID-19 Resilience Infrastructure Stream funding
towards the County LTCH HVAC Rooftop Replacements and County
Administration Building Council Chambers Renovation projects; and,
THAT staff be directed to submit the corresponding project applications to the
Province for review and nomination to the federal government for approval.
Page 13
December 10, 2020
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.16 Zero -Emission Vehicle Infrastructure Program — Phase 2 Funding Award —
Director of Engineering Services
The Director of Engineering Services provided details about the Zero -Emission
Vehicle Infrastructure Program and the County's recent successful joint public -
private partnership project funding application.
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
RESOLVED THAT the report titled "Zero -Emission Vehicle Infrastructure Program
— Phase 2 Funding Award" from the Director of Engineering Services, dated
December 1, 2020, be received and filed;
THAT the Warden and Chief Administrative Officer be authorized to sign the
Contribution Agreement; and,
THAT the County's funding project contribution in the amount of $52,218 be
preapproved in the 2021 capital budget.
THAT staff be directed to provide a report detailing the costs associated with
electric charging stations and metering options for Council's consideration.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sall Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.17 Council and Committee — Draft Meeting Schedule 2021 — Chief Administrative
Officer
The Chief Administrative Officer presented for approval the 2021 Council Meeting
Schedule with changes as suggested by Council Members.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Page 14
December 10, 2020
RESOLVED THAT the report from the Chief Administrative Officer titled "Council
and Committee — Meeting Schedule 2021" be received and filed; and
THAT Council approve the 2021 Elgin County Council Meeting Schedule.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.17 COVID-19 Emergency Team Planning — November Update — Chief
Administrative Officer
The Chief Administrative Officer provided Council with an update on the County's
COVI D-19 response.
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
RESOLVED THAT the December 4th, 2020, report titled, COVID-19 Emergency
Team Planning — November Update, submitted by the Chief Administrative Officer,
be received and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 The Port Bruce Ratepayers Association with a proposal for a non -motorized
water craft launch.
7.1.2 Catfish Creek Conservation Authority with a letter regarding Schedule 6 of
Bill 229 Protect, Support and Recover from COVID-19 Act.
7.1.3 The Elgin County Land Division Committee with a memo requesting that the
County of Elgin Council send a letter to the Municipality of Dutton Dunwich
with respect to Bradt Road.
Page 15
December 10, 2020
7.1.4 Andre Verhaeghe with a letter regarding the use of ATVs on John Wise Line
7.1.5 Jeremy Heatley with an email regarding the wearing of masks in Elgin
County
Item #1
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
WHEREAS Malahide Council has directed staff to explore the proposals in the
correspondence and provide options to Malahide Council,
THEREFORE, BE IT RESOLVED THAT Council direct staff to provide information
to Malahide staff with respect to any agreements that are in place and any
timelines that are associated with those agreements with the expectation that the
County work with Township staff to provide options to the respective Councils
associated with this proposal, and
THAT the Warden be directed to follow up with a letter to the Port Bruce
Ratepayers Association providing an update with Council's direction from the
December loth meeting.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Item #3
Moved by: Councillor Purcell
Seconded by: Councillor Jones
RESOLVED THAT the Warden be directed to send a letter to the Municipality of
Dutton Dunwich with respect to Bradt Road, requesting that the Municipality
determine if Bradt Road is or is not a road definitively and that if it is not a road,
then remove all signage and markers related to it being a road and provide a new
municipal address to the property in question.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 16
December 10, 2020
Item #4
Staff were directed to respond to the request from Andre Verhaeghe with Council's
decision regarding off -road vehicles on County Roads.
Item #5
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT the request from Jeremy Heatley be referred to the chief
medical officer of health.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sall Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
7.2 Items for Information (Consent Agenda)
7.2.1 The County of Frontenac with a letter regarding AODA Website Compliance
Extension and Funding/Resource Support.
7.2.2 Ontario's Long -Term Care COVID-19 Commission with a letter regarding a
survey for long-term care homes with respect to the spread of COVID-19 in
long-term care homes.
7.2.3 The Ministry of Municipal Affairs and Housing with a letter regarding the
Ontario Rebuilding and Recovery Act: Accelerating Infrastructure Initiatives
Municipal Engagement.
7.2.4 The County of Elgin Homes with its December newsletter.
7.2.5 Western Ontario Wardens Caucus with its November newsletter.
7.2.6 Western Ontario Wardens Caucus with a media release regarding Rural
Economic Development (RED) Funding
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT Correspondence Items #1-6 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Page 17
December 10, 2020
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
Councillor Martyn requested that Council consider providing a letter of support to
the Catfish Creek Conservation Authority for a grant application for a Yoga in the
Forest event.
Moved by: Councillor Martyn
Seconded by: Councillor Mennill
RESOLVED THAT the Warden be directed to send a letter in support of the Catfish
Creek Conservation Authority's grant application for the Yoga in the Forest event.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
No
Ba ham
Ed Ketchabaw
No
Central Elgin
Warden Marks
Yes
7
2
0
Motion Carried.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Medavie
EMS Elgin Ontario (MEMSEO) Contract Renewal (verbal).
In -Camera Item #2
(b) personal matters about an identifiable individual, including municipal or local board
employees; (d) labour relations or employee negotiations —Organizational Review
(verbal).
Page 18
December 10, 2020
In -Camera Item #3
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board —
Southwestern Integrated Fibre Technology Loan Agreement
In -Camera Item #4
(h) information explicitly supplied in confidence to the municipality or local board by
Canada, a province or territory or a Crown agency of any of them - OCI F Notification
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT we do now rise and report.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #1 — Medavie EMS Elgin Ontario (MEMSEO) Contract Renewal (verbal)
Moved by: Councillor French
Seconded by: Councillor Jones
RESOLVED THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the Extension and Amending Agreement to the Land Ambulance
Services Agreement; and
THAT By -Law 20-61, being a by-law to authorize the extension of an agreement with
Medavie EMS for the provision of land ambulance services in Elgin County, be adopted.
Page 19
December 10, 2020
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #2 — Organizational Review (verbal)
Moved by: Councillor Martyn
Seconded by: Councillor Ketchabaw
RESOLVED THAT the verbal report from the Chief Administrative Officer be received; and
that staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Ma n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #3 — Southwestern Integrated Fibre Technology Loan Agreement
Moved by: Councillor Mennill
Seconded by: Councillor Jones
WHEREAS Elgin County is a member of Southwestern Integrated Fibre Technology, Inc.
(SWIFT) and Council invested in SWIFT to leverage Federal, Provincial and Private
Sector Funding for fibre projects located in municipalities in Southwestern Ontario; and
WHEREAS SWIFT has requested that Elgin County provide cash flow assistance on the
upcoming anticipated $6M investment of fibre -optic internet infrastructure construction
projects within Elgin County; and
WHEREAS Council previously agreed in principle to guarantee the amount of $2.1 million
in support of a credit facility to provide SWIFT with short-term bridge financing and
following review by the County Solicitor, the Council Resolution, on its terms, does not
expressly authorize signature of any specific Guarantee document and given that the
Guarantee is fundamentally inconsistent with the original Council Resolution;
THEREFORE, BE IT RESOLVED THAT Council agree to provide The Toronto -Dominion
Bank with a guarantee of the Obligations of Southwestern Integrated Fibre Technology Inc
in the amount of $1,119,000; and
Page 20
December 10, 2020
THAT the Warden and Chief Administrative Officer be authorized to execute the attached
Guarantee;
THAT a copy of the Council resolution authorizing execution and delivery of the
Guarantee be sent to SWIFT along with two (2) executed copies of the Guarantee; and
THAT an opinion signed by the County Solicitor confirming that the Guarantee has been
duly authorized, executed and delivered and that it constitutes a good, valid and binding
and enforceable obligation be sent to SWIFT.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #4 — OCIF Notification
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT the correspondence from the Province of Ontario be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
SaIIV Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor Mennill
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Page 21
December 10, 2020
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By-law 20-61 — Authorizing the Extension of a Contract with Medavie EMS
Being a By- Law to Authorize the Extension of a Contract with Medavie EMS for the
Provision of Land Ambulance Services in Elgin County.
Moved by: Councillor McPhail
Seconded by: Councillor Mennill
RESOLVED THAT By -Law No. 20-61 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12.2 By -Law 20-62 — Authorizing an Agreement between the Corporation of the
County of Elgin And Northern911
Being a By- Law to Authorize an Agreement between the Corporation of the County
of Elgin and Northern Communication Services Inc. (Northern911) for the Provision
of Primary Service Answer Point (PSAP) Services.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 20-62 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Page 22
December 10, 2020
Motion Carried.
12.3 By -Law 20-63 — Prohibiting and/or Otherwise Regulation of Off -Road Vehicles
on County Roads
Being a By -Law to prohibit and/or otherwise regulation of Off -Road Vehicles
(ORVs) on County Roads.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT By -Law No. 20-63 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
No
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
1
0
Motion Carried.
12.4 By -Law 20-64 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the December 10, 2020 Meeting.
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
RESOLVED THAT By -Law No. 20-64 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now adjourn at 12:59 p.m. to meet again on January 12, 2020 at
9:00 a.m.
Recorded Vote
Page 23
December 10, 2020
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Julie Gony , Tom Marks,
�h-ief Administrative Officer. Warden.