04 - County Council Minutes - February 23, 2021411crin. , t _,7- ,;7y-
Progressive by Nature
ELGIN COUNTY COUNCIL
MINUTES
February 23, 2021
Council Present: Warden Tom Marks (in -person)
Deputy Warden Dave Mennill (electronic)
Councillor Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Marlyn (electronic)
Councillor Grant Jones (electronic)
Councillor Mary French (electronic)
Councillor Dominique Giguere (electronic)
Councillor Ed Ketchabaw (electronic)
Page 1
February 23, 2021
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Brian Lima, Director of Engineering Services (electronic)
Stephen Gibson, County Solicitor (electronic)
Jim Bundschuh, Director of Financial Services (electronic)
Michele Harris, Director of Homes and Seniors Services (electronic)
Brian Masschaele, Director of Community and Cultural Services (electronic)
Amy Thomson, Director of Human Resources (electronic)
Nancy Pasato, Manager of Planning (electronic)
Mike Baker, Manager of Museum and Archives (electronic)
Jeff Lawrence, Tree Commissioner/Weed Inspector (electronic)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
1. CALL TO ORDER
Elgin County Council met this 23rd day of February, 2021 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Marks in the chair.
Some Councillors and staff participated electronically by video conference.
2. ADOPTION OF MINUTES
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT the minutes of the meeting held on February 9, 2021 be adopted.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
No
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
1
0
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
�iCIiL-
Page 2
February 23, 2021
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 St. Thomas Economic Development Corporation, Joint EDCO Award — Sean
Dyke
Sean Dyke presented to Council the Innovation in Community Resiliency Award
(Rural) for the Railway City Recovery Plan received by the St. Thomas Economic
Development Corporation from the Economic Developers Council of Ontario. Elgin
County assisted the St. Thomas Economic Development Corporation in the
development of the award -winning plan.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT the presentation from the St. Thomas Economic Development
Corporation be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
SalIV Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Clearing Exemption Application for Lot 4, Concession 14, Municipality of West
_Elgin, County of Elgin — Tree Commissioner/Weed Inspector
The Tree Commissioner/Weed Inspector provided information about an application
for Council Exemption for Woodlands Clearing received from Lou Nirta, requesting
Page 3
February 23, 2021
permission to clear 0.34 hectares (-0.83 acres) of woodland for the purpose of
providing driveway access to a lakeside parcel of property on Part of Lot 4,
Concession 14, in the Municipality of West Elgin.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Clearing Exemption Application for Lot 4,
Concession 14, Municipality of West Elgin, County of Elgin" from the Tree
Commissioner/Weed Inspector, dated February 9, 2021 be received and filed; and
THAT Council approve the Council Exemption for Woodlands Clearing Application
submitted by Lou Nirta on the following conditions:
(a) Planting of 525 trees of approved species and height in location(s)
acceptable to Tree Commissioner;
(b) Proper demarcation of both the interior boundary line of the "Disputed
Area" and a line 5 feet with the area to be harvested by a qualified
surveyor with confirmation to the Tree Commissioner;
(c) No harvest or removal of trees within the 5-foot buffer of land between the
lines marked as set forth in item (b) above;
(d) Harvest and removal of trees only in a manner that does not allow any tree
to fall within the "Disputed Area";
(e) No damage to be caused within the "Disputed Area" including any trees or
vegetation therein;
(f) Harvest/removal works not to begin prior to specific written authorization
from the Tree Commissioner after inspection of site following at least 48
hours notice of proposed commencement of such works;
(g) No entry within the "Disputed Area" during the harvest/removal works;
(h) Monitoring of the tree harvest/removal works by the surveyor or
professional forester retained by the Applicant to ensure no works are
undertaken in the 5-foot strip as referenced above and/or within the
"Disputed Area". Applicant must provide written notice of identity of
retained monitor at least 7 days prior to commencement of harvest works.
After completion of the tree removal works, the retained surveyor/forester
shall file a written report with the Tree Commissioner outlining
observations and confirming compliance with conditions.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 4
February 23, 2021
6.2 Homes — Administration Policy Manual Review and Revisions — Director of
Homes and Seniors Services
The Director of Homes and Seniors Services provided an overview of revisions made
to the Homes Policy Manual for Administration.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Homes — Administration Policy Manual Review
and Revisions" from the Director of Homes and Seniors Services, dated February
16, 2021 be received and filed; and,
THAT Council approve the "County of Elgin Homes and Seniors Services
Administrative Policy Manual Review and Revisions" for 2020.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
1 Warden Marks
Yes
9
0
0
Motion Carried.
6.3 Approval for Official Plan Amendment No. 19, Part of Lot 24, Concession 3
Township of Malahide, Ontario, 51631 & 51553 Calton Line — Manager of
Planning
The Manager of Planning provided information regarding Official Plan Amendment
No.19 submitted by the Township of Malahide to the County of Elgin on December
23, 2020 for approval.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
RESOLVED THAT the Council of the Corporation of the County of Elgin approves
Official Plan Amendment No.19 to the Township of Malahide Official Plan, File No.
MA-OPA 19-20; and,
THAT staff be directed to provide notice of this decision in accordance with the
Planning Act.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 5
February 23, 2021
6.4 Request for Settlement Area Expansions — County of Elgin — Manager of
Planning
The Manager of Planning presented a report regarding options for settlement area
expansions as directed by Council after they received information from Councillor
Purcell regarding local development pressures including an urgent need to expand
settlement areas in the Municipality of Dutton Dunwich.
Moved by: Councillor Purcell
Seconded by: Councillor Jones
RESOLVED THAT the report titled "Request for Settlement Area Expansion —
Municipality of Dutton Dunwich" dated February 17, 2021 from the Manager of
Planning be received and filed; and
THAT the Warden be directed to send a letter to Hon. Steve Clark, Minister of
Municipal Affairs and Housing and to Hon. Jeff Yurek, MPP, detailing the need for
additional amendments to the Provincial Policy Statement that would allow
municipalities to expand settlement areas in a timelier fashion; and
THAT an advanced study including population projections and growth forecasting
for the Municipality of Dutton Dunwich is not needed in advance of the
data/projections that will be gathered to support the Official Plan 5-year Review.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.5 Cycling History Murals Project Overview — Director of Community and Cultural
Services
The Director of Community and Cultural Services provided an overview of and
proposed next steps for the cycling history murals project. This project will be funded
by a bequest received by the Elgin County Museum in July 2020 from the estate of
Donna Vera Evans Bushell. According to the terms of the funding agreement, the
goal of the project is to "animate the existing network of cycling trails throughout Elgin
County by adding new murals and signs along these trails in collaboration with
private and public partners, and emphasize the theme of transportation."
Moved by: Councillor Giguere
Seconded by: Councillor Mennill
RESOLVED THAT the report titled "Cycling History Murals Project Overview" from
the Director of Community and Cultural Services dated February 23, 2021 be
received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Page 6
February 23, 2021
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.6 Enterprise Geographic Information System — Director of Engineering Services
The Director of Engineering Services presented a report regarding Elgin County's
and the local municipalities' need for an expanded GIS system to function effectively
and efficiently and to support initiatives in several departments including County
Planning and Economic Development.
Moved by: Councillor Marlyn
Seconded by: Councillor McPhail
RESOLVED THAT the report titled "Enterprise Geographic Information System"
from the Director of Engineering Services, dated February 12, 2021 be received
and filed;
THAT the County approve the single source purchase of the ESRI Enterprise
License Agreement for a three-year commitment in the total amount of
$203,010.00, and ESRI implementation consulting with an up -set limit of
$50,094.00 in accordance with section 4.7(c,d) of the Procurement Policy;
THAT the County enter into a three-year GIS Enterprise License Agreement with
ESRI Canada on behalf of the County of Elgin and its municipal partners be
approved; and,
THAT the Warden and Chief Administrative Officer be directed and authorized to
execute the Enterprise License Agreement with ESRI Canada.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.7 UpLink Communications Municipal Road Access Agreement — Director of
Engineering Services
The Director of Engineering Services provided information about a Municipal Road
Access Agreement with UpLink Communications. Uplink Communications Inc.
delivers high speed internet service and proposes fibre telecommunications
infrastructure to be installed in the hamlet of New Sarum within the Municipality of
Central Elgin, specifically along Belmont Road (CR74). For the work to proceed, an
agreement governing access, use, and construction/maintenance of the works is
required.
Page 7
February 23, 2021
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
RESOLVED THAT the report titled "Uplink Wireless Municipal Road Access
Agreement" from the Director of Engineering Services, dated February 11, 2021 be
received and filed; and,
THAT the Warden and Chief Administrative Officer be directed and authorized to
execute the Municipal Access Agreement between the Corporation of the County of
Elgin and Uplink Communications Inc. for the installation and operation of
telecommunications infrastructure along a section of Belmont Road (CR74).
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
7.2.1 Elgin Clean Water Program with their 2020 Annual Report summarizing the
successes of the Elgin Clean Water Program over the past year.
7.2.2 Gunn & Associates with a letter on behalf of the Municipality of Dutton
Dunwich with respect to the status of Bradt Road.
7.2.3 AMCTO with a Letter to Ontario Municipal Councils regarding staff
professional development.
Moved by: Councillor French
Seconded by: Councillor Jones
RESOLVED THAT Correspondence Item #1 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 8
February 23, 2021
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT Correspondence Item #2 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
SaIIV Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Moved by: Councillor Purcell
Seconded by: Councillor Ketchabaw
RESOLVED THAT Correspondence Item #3 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
Councillor Ketchabaw thanked the Director of Human Resources for supporting the
Municipality of Bayham during their recruitment process for a new Chief
Administrative Officer.
Councillor Jones informed Council that Interim Chief Administrative Officer Ken
Loveland has completed his term and that Lisa Higgs has resumed the position of
Chief Administrative Officer for Southwold Township as of March 1, 2021.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Page 9
February 23, 2021
Moved by: Councillor Giguere
Seconded by: Councillor Mennill
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(d) labour relations or employee negotiations —Seeking Approval of Renewal Collective
Agreement with Canadian Union of Public Employees (CUPS Local 841).
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Mennill
Seconded by: Councillor Martyn
RESOLVED THAT we do now rise and report.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #1 — Seeking Approval of Renewal Collective Agreement with Canadian
Union of Public Employees (COPE Local 841)
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
j
Yes
Dutton Dunwich
Bob Purcell
Yes
Page 10
February 23, 2021
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law 21-06 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the February 23, 2021 Meeting.
Moved by: Councillor French
Seconded by: Councillor Ketchabaw
RESOLVED THAT By -Law No. 21-06 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Martyn
Page 11
February 23, 2021
Seconded by: Councillor Jones
RESOLVED THAT we do now adjourn at 9:55 a.m. to meet again on February 25, 2021 at
7:00 p.m.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
9 -/, �-2-
1
Julie Gonyou, om Mar ,
Chief Administrative Officer. Warden.