08 - County Council Minutes - March 23, 2021y4 y
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Progressive by Nature
ELGIN COUNTY COUNCIL
A11,1►1,1111 9
March 23, 2021
Council Present: Warden Tom Marks (in -person)
Deputy Warden Dave Mennill (in -person)
Councillor Duncan McPhail (in -person)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (in -person)
Councillor Grant Jones (electronic)
Councillor Mary French (electronic)
Councillor Dominique Giguere (in -person)
Councillor Ed Ketchabaw (in -person)
Page 1
March 23, 2021
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Brian Lima, Director of Engineering Services (electronic)
Stephen Gibson, County Solicitor (electronic)
Jim Bundschuh, Director of Financial Services (electronic)
Michele Harris, Director of Homes and Seniors Services (in -person)
Brian Masschaele, Director of Community and Cultural Services (electronic)
Amy Thomson, Director of Human Resources (electronic)
Nancy Pasato, Manager of Planning (electronic)
Lisa Czupryna, Senior Financial Analyst (electronic)
Jeff Lawrence, Tree Commissioner/Weed Inspector (electronic) (report only)
Jeff VanRybroeck, CEMC/Fire Training Officer (in -person)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
1. CALL TO ORDER
Elgin County Council met this 23rd day of March, 2021 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:00 a.m. with Warden Marks in the chair.
Some Councillors and staff participated electronically by video conference.
2. ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT the minutes of the meeting held on March 9, 2021 be adopted.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
Yes
9
0
0
Motion Carried.
I-1211: 1=1x10 lIil:741a=I j= @]a
Councillor Martyn identified a conflict of interest regarding In -Camera Item #8 - Whites
Station Operations Centre Property Divestment.
Page 2
March 23, 2021
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 St. Thomas -Elgin Public Arts Centre 2020 Annual Report — Laura Woermke,
Executive Director STEPAC
The Executive Director of the St. Thomas Public Arts Centre (STEPAC) presented
highlights from the exhibitions, partnerships, special events, school programs,
classes, workshops, and other public programs in 2020.
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
RESOLVED THAT the presentation from the Executive Director of the St. Thomas -
Elgin Public Arts Centre be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
MarV French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
I Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Homes — Notice and Extension of Service Accountability Agreement(s) SAA
Extending Letters — Director of Homes and Seniors Services
The Director of Homes and Seniors Services presented the Notice and Extension of
Service Accountability Agreement(s) SAA Extending Letters for Bobier Villa, Elgin
Page 3
March 23, 2021
Manor, and Terrace Lodge for Council's approval. It is a requirement under the Local
Health System Integration Act, 2006 (LHSIA) that the South West Local Health
Integration Network (SWLHIN) enters into a service accountability agreement (SAA)
with each health service provider (HSP) which it funds.
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
RESOLVED THAT the report titled: "Homes —Notice and Extension of Service
Accountability Agreement(s) SAA Extending Letters" dated March 5, 2021 be
received and filed; and,
THAT Council authorize the Warden and Chief Administrative Officer to sign the
Notice and Extension of Service Accountability Agreement(s) SAA Extending
Letters.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
I Yes
9
0
0
Motion Carried.
6.2 Homes — Housekeeping & Laundry Policy Manual Review and Revisions —
Director of Homes and Seniors Services
The Director of Homes and Seniors Services provided an overview of the updated
Homes Policy Manual for Housekeeping & Laundry. The Manual was reviewed and
revised by the Managers of Support Services for the three (3) County of Elgin Homes,
in consultation with public health.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the report titled: "Homes — Housekeeping & Laundry Policy
Manual Review and Revisions" dated March 15, 2021 be received and filed; and,
THAT Council approve the "County of Elgin Homes and Seniors Services
Housekeeping & Laundry Policy Manual Review and Revisions" for 2021.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 4
March 23, 2021
6.3 Council and Outside Boards Remuneration and Expenses — Senior Financial
Analyst
The Senior Financial Analyst presented information on the remuneration, mileage,
and expenses for Council and Outside Boards as well as convention expenses for
2020.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the February 24, 2021, report titled, Council and Outside
Boards Remuneration and Expenses submitted by the Senior Financial Analyst, be
deferred until the next meeting of Council.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.4 Audio / Video Surveillance Policy Adoption — Director of Community and
Cultural Services
The Director of Community and Cultural Services presented revisions to the Video
Surveillance Policy.
Moved by: Councillor Martyn
Seconded by: Councillor Mennill
RESOLVED THAT the report titled "Audio / Video Surveillance Policy Adoption" from
the Director of Community and Cultural Services dated March 15, 2021 be received
and filed; and,
THAT the Audio / Video Surveillance Policy attached to this report as "Appendix X
be hereby adopted.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 5
March 23, 2021
6.5 Transportation Master Plan — Study Award — Director of Engineering Services
The Director of Engineering Services presented the results of the Request for
Proposal for a Transportation Master Plan (TMP) Study. The TMP will provide
direction for the planning, coordination and implementation of a multi -municipal road
and potential transit network, active transportation amenities, and commuter facilities
for the next thirty (30) years and beyond.
Moved by: Councillor McPhail
Seconded by: Councillor Jones
RESOLVED THAT the provision of engineering services associated with the
Transportation Master Plan, Request for Proposal 2021-PO4 submission received
from IBI Group in the amount of $234,826.00 (excluding HST) be awarded; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the
supporting engineering service agreement.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.6 Administration Building and Elgin Manor Roof Replacement Project — Tender
No. 2021-T07 Tender Award — Director of Engineering Services
The Director of Engineering Services presented the results of the tender for the
Administration Building and Elgin Manor Roof Replacement Project. Seven (7)
contractors submitted bids with E-D Roofing Ltd submitting the lowest compliant bid
for the project at a total price of $328,265.41 exclusive of HST.
Moved by: Councillor Mennill
Seconded by: Councillor French
RESOLVED THAT E-D Roofing Ltd. be selected for the Administration Building and
Elgin Manor Roof Replacement Project, Tender No. 2021-T07 at a total price of
$328,265.41 inclusive of a $19,000 contingency allowance and exclusive of HST;
and,
THAT the Warden and Chief Administrative Officer be authorized to sign the
contract.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Page 6
March 23, 2021
Central Elgin Warden Marks Yes
9 0 0
Motion Carried.
6.7 Cold In -Place Asphalt Recycling (Tender No. 2021-T09) and Culvert
Rehabilitations (Tender No. 2021 T10) Tender Awards —Director of Engineering
Services
The Director of Engineering Services presented the results of the tender for
completing asphalt road recycling and culvert rehabilitations on various roads. Three
(3) bids were received with Roto-Mill Inc. submitting the lowest compliant bid for the
project at a total price of $2,790,687.98 exclusive of HST.
Moved by: Councillor Martyn
Seconded by: Councillor Mennill
RESOLVED THAT Roto-Mill Inc. be selected to complete Cold In -Place Asphalt
Recycling on various roads, Tender No. 2021-T09 at a total price of $2,790,687.98
exclusive of HST; and,
THAT Gary D. Robinson Contracting Ltd. be selected to complete Culvert
Rehabilitations on various roads, Tender No. 2021-T10 at a total price of
$464,030.00 inclusive of a $25,000 contingency allowance and exclusive of HST;
and,
THAT the Warden and Chief Administrative Officer be authorized to sign the
respective contracts.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton DumMch
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.8 Telecommunication Equipment Consent and Road User Agreement — County
Solicitor
The County Solicitor presented a report seeking Council's approval for preparation
and use of a Road User Agreement specific to application for installation of
telecommunications equipment within County Road Allowances.
Moved by: Councillor Giguere
Seconded by: Councillor Purcell
RESOLVED THAT the within Report to Council, dated March 15, 2021, and entitled
"Telecommunication Equipment Consent and Road User Agreement', be received
and filed;
THAT County Council approve preparation and use of a specialized
Telecommunication Equipment Consent and Road User Agreement for installation
of telecommunication equipment in County Road Allowances;
THAT without limiting the generality of Recommendation 2 above, County Council
approve Permit Fees to include the following:
Page 7
March 23, 2021
(a) a fee of $1000.00 for preparation of a Telecommunication Equipment
Consent and Road User Agreement;
(b) a contract administration fee of $100.00 for each year of the Term of the
Telecommunication Equipment Consent and Road User Agreement;
(c) A permit fee of $200.00 for each telecommunication equipment installation
location approved and authorized pursuant to each Permit Application
submitted pursuant to a Telecommunication Equipment Consent and Road
User Agreement; and
(d) An installation fee of $250.00 per kilometer for each installation or
installations for which a permit is issued and authorization granted pursuant to
a Telecommunication Equipment Consent and Road User Agreement; and
THAT such fees and charges be incorporated within the Elgin County Fees and
Charges By -Law.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.9 Official Plan 5-Year Review Engagement Strategy — Chief Administrative
Officer
The Chief Administrative Officer presented for Council's approval the Official Plan 5-
year Review Engagement Strategy. The Strategy is focused on ensuring public
engagement is transparent, focused, accessible and will serve as a guiding
document detailing the County's approach to external public engagement.
Moved by: Councillor Marlyn
Seconded by: Councillor Giguere
RESOLVED THAT Elgin County Council approve the Official Plan 5-year Review
Engagement Strategy.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 8
March 23, 2021
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
7.2.1 SWIFT with their monthly project update for January 2021.
7.2.2 SWIFT with their monthly project update for February 2021.
7.2.3 Natural Resources Canada with a letter regarding the launch of a Request
for Proposal under the Zero Emission Vehicle Infrastructure Program on
March 24, 2021.
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT Correspondence Item #1-3 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
8.3.1 The Chief Administrative Officer requested Council's consent for the addition
of the following matter of urgency to the Closed Meeting Agenda in accordance
with the Municipal Act under Municipal Act Section 239 (2):
(b) personal matters about an identifiable individual, including municipal or
local board employees, (c) a proposed or pending acquisition or disposition
of land by the municipality or local board; (t) advice that is subject to
solicitor -client privilege, including communications necessary for that
purpose; (k) a position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board — Property Acquisition.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
Page 9
March 23, 2021
RESOLVED THAT this matter of urgency be added to the March 23rd, 2020 Closed
Meeting Agenda.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
9. CLOSED MEETING ITEMS
Moved by: Councillor Mennill
Seconded by: Councillor Martyn
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board —
Community Emergency Management Support for the Municipality of Dutton Dunwich.
In -Camera Item #2
(b) personal matters about an identifiable individual, including municipal or local board
employees — Fire Training Officer Organizational Update.
In -Camera Item #3
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board — Investigation Update.
In -Camera Item #4
(b) personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations — Human Resources
Department — structure review and recommendations.
In -Camera Item #5
(b) personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations — Service Delivery Review — In -
House Engineering Design Business Case.
In -Camera Item #6
(b) personal matters about an identifiable individual, including municipal or local board
employees, (c) a proposed or pending acquisition or disposition of land by the municipality
or local board, (t) advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; (k) a position, plan, procedure, criteria or
Page 10
March 23, 2021
instruction to be applied to any negotiations carried on or to be carried on by or on behalf
of the municipality or local board - Property Acquisition.
In -Camera Item #7
(b) personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations (k) a position, plan, procedure,
criteria or instruction to be applied to any negotiations carried on or to be carried on by or
on behalf of the municipality or local board - Economic Development Review.
In -Camera Item #8
(c) a proposed or pending acquisition or disposition of land by the municipality or local
board, (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local
board -Whites Station Operations Centre Property Divestment.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Councillor Martyn declared a conflict of interest regarding In -Camera Item #8. Before the
discussion of this item, Councillor Martyn left the meeting with notice.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now rise and report.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
In -Camera Item #1 - Community Emergency Management Support for the Municipality of
Dutton Dunwich
Moved by: Councillor Ketchabaw
Seconded by: Councillor McPhail
Page 11
March 23, 2021
RESOLVED THAT the report from the CEMC/Fire Training Officer be received; and
THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
In -Camera Item #2 — Fire Training Officer Organizational Update
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
In -Camera Item #3 — Investigation Update
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
RESOLVED THAT the report from the Tree Commissioner be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
Page 12
March 23, 2021
In -Camera Item #4 — Human Resources Department — Structure Review and
Recommendations
Moved by: Councillor Giguere
Seconded by: Councillor Purcell
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
In -Camera Item #5 — Service Delivery Review — In -House Engineering Design Business
Case
Moved by: Councillor McPhail
Seconded by: Councillor Jones
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
In -Camera Item #6 — Property Acquisition
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Page 13
March 23, 2021
Central Elgin Warden Marks Yes
8 0 0
- Motion Carried.
In -Camera Item #7 — Economic Development Review
Moved by: Councillor Giguere
Seconded by: Councillor Purcell
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
- Motion Carried.
In -Camera Item #8 — Whites Station Operations Centre Property Divestment
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
- Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
I Mary French
Yes
Page 14
March 23, 2021
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law 21-13 — Establishing Remuneration Rates for Employees
BEING a By -Law to Establish Remuneration Rates for Employees Covered by the
Job Evaluation Scale.
Moved by: Councillor French
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 21-13 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
12.2 By -Law 21-14 — Amending By -Law No. 20-63
Being a By -Law to Amend By -Law No. 20-63, as a By -Law to Prohibit and/or
Otherwise Regulate Off -Road Vehicles (ORVs) On County Roads.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 21-14 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
No
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
7
1
0
Motion Carried.
12.3 By -Law 21-15 — Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the March 23, 2021 Meeting.
Page 15
March 23, 2021
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
RESOLVED THAT By -Law No. 21-15 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now adjourn at 11:44 a.m. to meet again on April 6, 2021 at
9:00•a.m.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
0
0
Julie Gonyou,
Chief Administrative Officer.
Motion Carried.
r Tom Marks,
Warden.