06 - County Council Minutes - March 9, 202141ICT, in Cc
ElginCounty
Progressive by Nature
ELGIN COUNTY COUNCIL
MINUTES
March 9, 2021
Council Present: Warden Tom Marks (in -person)
Deputy Warden Dave Mennill (in -person)
Councillor Duncan McPhail (in -person)
Councillor Bob Purcell (electronic)
Councillor Sally Martyn (electronic)
Councillor Grant Jones (electronic)
Councillor Mary French (electronic)
Councillor Dominique Giguere (in -person)
Councillor Ed Ketchabaw (in -person)
Page 1
March 9, 2021
Staff Present: Julie Gonyou, Chief Administrative Officer (in -person)
Brian Lima, Director of Engineering Services (electronic)
Stephen Gibson, County Solicitor (electronic)
Jim Bundschuh, Director of Financial Services (electronic)
Michele Harris, Director of Homes and Seniors Services (in -person)
Amy Thomson, Director of Human Resources (electronic)
Nancy Pasato, Manager of Planning (electronic)
Jeff Lawrence, Tree Commissioner/Weed Inspector (electronic) (report only)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
1. CALL TO ORDER
Elgin County Council met this 9tn day of March, 2021 in the Council Chambers, at the
County Administration Building, St. Thomas at 9:02 a.m. with Warden Marks in the chair.
Some Councillors and staff participated electronically by video conference.
2. ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT the minutes of the meetings held on February 23, 2021 and
February 25, 2021 be adopted.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sallv Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
105TitT
Page 2
March 9, 2021
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS
4.1 Moment of Silence
County Council observed a moment of silence in memory of former Warden Mathew
Schafer.
4.2 Shirley Schuurman — County Long -Term Care Homes/Service Delivery Review
Shirley Schuurman presented her concerns regarding the recommendation from the
Service Delivery Review that the County of Elgin consider divesting its Long -Term
Care Homes.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the presentation from the Shirley Schuurman be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor French
Seconded by: Councillor Purcell
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sallv Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
I Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Warden's Activity Report (February) and COVID-19 Update —Warden Marks
Warden Marks provided a summary of the County's response to the pandemic as
well as a list of events and meetings the Warden attended and organized on behalf
of County Council.
Page 3
March 9, 2021
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the March 2, 2021, report titled, Warden's Activity Report
(February) and COVID-19 Update submitted by the Warden, be received and filed
for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.2 2021 SCOR Appointments — Warden Marks
Warden Marks provided an update regarding the County's participation in the South
Central Ontario Region Economic Development Corporation (SCOR EDC). SCOR
EDC consented to waive the one-year notice requirement for withdrawing from the
organization. The County of Elgin previously agreed to participate on a trial basis for
one-year. SCOR EDC requires the appointment of two (2) Members of Council to sit
on the Board of Directors and the appointment of a staff member and alternate to sit
on the SCOR EDC Resource Advisory Group.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the report titled 2021 SCOR Appointments, dated March 1, from
the Warden be received and filed; and,
THAT County Council appoint the Warden and Councillor French to the SCOR
EDC Board of Directors for 2021; and,
THAT County Council appoints the Economic Development Coordinator to the
SCOR EDC Resource Advisory Group for 2021; and,
THAT County Council appoints the Tourism Services Coordinator as Alternate on
the SCOR EDC Resource Group for 2021.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
No
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
8
1
0
Ill re • t eno 1 I
Page 4
March 9, 2021
6.3 Homes Dietary Policy Manual Updates — Director of Homes and Seniors
Services
The Director of Homes and Seniors Services presented the changes to the Homes
Dietary Policy Manual. The Manual was reviewed and revised by the Managers of
Support Services for the three (3) County of Elgin Homes in consultation with the
Registered Dietitian.
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled: "Homes — Dietary Policy Manual Review and
Revisions" dated March 2, 2021 be received and filed; and,
THAT Council approve the "County of Elgin Homes and Seniors Services Dietary
Policy Manual Review and Revisions" for 2020.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.4 Terrace Lodge Redevelopment Presentation — Director of Homes and Seniors
Services
The Director of Homes and Seniors Services presented an update on the Terrace
Lodge Redevelopment.
Moved by: Councillor Purcell
Seconded by: Councillor French
RESOLVED THAT the March 9, 2021, presentation titled, Terrace Lodge
Redevelopment Update, submitted by the Director of Homes and Seniors Services,
be received and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 5
March 9, 2021
6.5 2021 Non -Union Economic Adiustment Recommendation — Director of Human
Resources
The Director of Human Resources presented a report seeking County Council's
approval to implement a 1.75% wage increase for non -union staff and Council in
2021.
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT County Council approve a non -union economic adjustment of
1.75% effective the first full pay period of 2021; and,
THAT the necessary by-law be prepared.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.6 Annual Repayment Limit — Director of Financial Services
The Director of Financial Services provided information regarding the Annual
Repayment Limit (ARL) issued by the province. The County's ten-year plan to
acquire $44 million of debt between 2020 and 2025 is within the posted Annual
Repayment Limit.
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT the March 9, 2021, report titled, Annual Repayment Limit,
submitted by the Director of Financial Services, be received and filed for
information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 6
March 9, 2021
6.7 Meeks Bridge Replacement Tender Award — Director of Engineering Services
The Director of Engineering Services presented information regarding the tender for
the Meeks Bridge Replacement. Five (5) contractors submitted bids with Clearwater
Structures Inc. submitting the lowest compliant bid for the project at a total price of
$1,735.862.00.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT Clearwater Structures Inc. be selected for the Meeks Bridge
Replacement Project, Contract No. 2021-T01 at a total price of $1,735,862.00
inclusive of a $220,000 contingency allowance and exclusive of H.S.T.; and,
THAT the Warden and Chief Administrative Officer be directed and authorized to
sign the contract.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.8 Encroachment Agreement — Sparta Line 6137 Hiram Smith Line, Central Elgin
— County Solicitor
The County Solicitor presented a report seeking Council's approval and authorization
for execution of an Encroachment Agreement relating to concrete steps encroaching
upon the Sparta Line road allowance.
Moved by: Councillor Purcell
Seconded by: Councillor Marlyn
RESOLVED THAT the February 24, 2021, report titled, Encroachment Agreement
— Sparta Line 6137 Hiram Smith Line, Central Elgin, submitted by the County
Solicitor, be received and filed for information.
THAT County Council approve the proposed Encroachment Agreement amongst
Elgin (County), Central Elgin (Municipality), and Joseph Sawicki and Heather Leslie
Robinson, as property owners, as relating to concrete steps encroaching upon the
Sparta Line road allowance and related sidewalk from certain lands and premises
in the Community of Sparta as municipally known as 6137 Hiram Smith Line,
Central Elgin, Ontario; and,
THAT County Council authorize the Warden and Chief Administrative Officer to
execute the said Encroachment Agreement for the Corporation of the County of
Elgin.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Page 7
March 9, 2021
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.9 Connectivity Committee Request to Engage Technical Consultant — Chief
Administrative Officer
The Chief Administrative Officer provided an update on the activities of the
Connectivity Committee and presented the Committee's recommendation that
Council approve the engagement of an unbiased technical expert consultant to move
a Made In Elgin Solution forward.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT the March 2, 2021, report titled, Connectivity Committee
Request to Engage Technical Consultant submitted by the Chief Administrative
Officer, be received and filed for information; and,
THAT a consultant be engaged to support the Connectivity Committee's work in
identifying community specific solutions with respect to enhancing connectivity
across Elgin County, the costs associated with these solutions and, if possible
recommending funding models; and,
THAT Elgin County Council delegate responsibility for providing letters of support
to the Warden.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.10 Elgin County Strategic Plan — Staff Action Plan Update — March 2021 — Chief
Administrative Officer
The Chief Administrative Officer provided Council with an updated Staff Action Plan.
The Action Plan was originally developed in February/March 2020 to support Elgin
County Council's Strategic Plan 2020-2022.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT the Elgin County Council Strategic Plan — Staff Action Plan
Update — March 2021, report from the Chief Administrative Officer, dated March 3
2021, be received and filed.
Recorded Vote
Yes I No I Abstain
Page 8
March 9, 2021
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
6.11 COVID-19 Emergency Team Planning —February Update —Chief Administrative
Officer
The Chief Administrative Officer provided Council with an update on the County's
COVID-19 response.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the March 3rd, 2021, report titled, COVID-19 Emergency Team
Planning — February Update, submitted by the Chief Administrative Officer, be
received and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
7.1.1 Margaret McCullough with a letter regarding the lack of protection for
companion animals in Canada.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Purcell
RESOLVED THAT Correspondence Item #1 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Page 9
March 9, 2021
Central Elgin Warden Marks Yes
9 1 0 10
- Motion Carried.
7.2 Items for Information (Consent Agenda)
7.2.1 The Township of Southwold with a letter from the Economic Development
Committee regarding the County's Service Delivery Review.
7.2.2 Jim Crane with a letter regarding the Crane Conservation Area.
7.2.3 County of Elgin Homes with their March 2021 Newsletter.
7.2.4 Ontario Association of Residents' Councils celebrating Ontario's First
Residents' Council Week Honourable Mentions.
7.2.5 The Ministry of Municipal Affairs and Housing with a letter regarding the
COVID-19 Recovery Fund.
Moved by: Councillor Mennill
Seconded by: Councillor McPhail
RESOLVED THAT Correspondence Item #1-5 be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
None.
9. CLOSED MEETING ITEMS
Moved by: Councillor Jones
Seconded by: Councillor French
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
Page 10
March 9, 2021
In -Camera Item #1
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board — Investigation Update.
In -Camera Item #2
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Lease
Consideration — Impacts of Administration Building Elevator and Basement Public
Accessibility Washroom Improvement Project
In -Camera Item #3
(0 advice that is subject to solicitor -client privilege, including communications necessary
for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local
board — Tenant Acknowledgement and Agreement — Elgin County Administration Building
— Elevator Improvement Project.
In -Camera Item #4
(c) a proposed or pending acquisition or disposition of land by the municipality or local
board; (e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board — Properly Matters (verbal).
In -Camera Item #5
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Service
Delivery Review - Road Maintenance Agreement Study.
In -Camera Item #6
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board —
Employment Lands Update (verbal).
In -Camera Item #7
(k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board —
Southwestern Integrated Fibre Technology Loan Agreement.
In -Camera Item #8
(b) personal matters about an identifiable individual, including municipal or local board
employees, (d) labour relations or employee negotiations — Organizational Review.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
1 0
0
Motion Carried.
Page 11
March 9, 2021
10. MOTION TO RISE AND REPORT
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT we do now rise and report.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #1 — Investigation Update
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
RESOLVED THAT the report from the Tree Commissioner be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #2 — Impacts of Administration Building Elevator and Basement
Public Accessibility Washroom Improvement Proiect
'Moved by: Councillor Mennill
Seconded by: Councillor French
RESOLVED THAT the report from the Director of Engineering Services be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Page 12
March 9, 2021
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #3 — Tenant Acknowledgement and Agreement — Elgin County
Administration Building — Elevator Improvement Proiect.
Moved by: Councillor Giguere
Seconded by: Councillor Jones
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #4 — Property Matters
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report from the County Solicitor be received; and
THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #5 — Service Delivery Review — Road Maintenance Agreement Study
Moved by: Councillor McPhail
Seconded by: Councillor Martyn
RESOLVED THAT staff proceed as directed.
Page 13
March 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #6 — Employment Lands Update
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT the report from the Chief Administrative Officer be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #7 — Southwestern Integrated Fibre Technology Loan Agreement
Moved by: Councillor Purcell
Seconded by: Councillor McPhail
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Page 14
March 9, 2021
In -Camera Item #8 — Organizational Review
Moved by: Councillor Ketchabaw
Seconded by: Councillor Mennill
RESOLVED THAT the report from the Chief Administrative Officer be received; and
THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
4
9
0
0
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Giguere
Seconded by: Councillor Jones
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law 21-08 — Appointing a Community Emergency Management
Coordinator
BEING a By -Law to Appoint a Community Emergency Management
Coordinator (CEMC) for the County of Elgin.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 21-08 be now read a first, second and third time
and finally passed.
Page 15
March 9, 2021
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
►J• •l ST.M15--ral
12.2 By -Law 21-09 — Authorizinq the Execution of a Collective Agreement between
the County of Elgin and the Canadian Union of Public Employees
BEING a By -Law to Authorize the Execution of a Collective Agreement between
the Corporation of the County of Elgin and Canadian Union of Public Employees
with Respect to the Corporation's County Library Employees.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT By -Law No. 21-09 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12.3 By -Law 21-10 —Authorizing a Tax Exemption
Being a By -Law to Authorize Tax Exemption in Respect of a Municipal Capital
Facility Pursuant to Section 110 of The Municipal Act.
Moved by: Councillor Purcell
Seconded by: Councillor Mennill
RESOLVED THAT By -Law No. 21-10 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
I Grant Jones
Yes
Aylmer
I Mary French
Yes
Page 16
March 9, 2021
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12.4 By -Law 21-11 —Confirming all Actions and Proceedings
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the March 9, 2021 Meeting.
Moved by: Councillor French
Seconded by: Councillor Jones
RESOLVED THAT By -Law No. 21-11 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Mennill
Seconded by: Councillor Ketchabaw
RESOLVED THAT we do now adjourn at 12:34 p.m. to meet again on March 23, 2021 at
9:00 a.m.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
Julie Gon ou, Tom Marks,
Chief Administrative Officer. Warden.