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06 - County Council Minutes - March 9, 202141ICT, in Cc ElginCounty Progressive by Nature ELGIN COUNTY COUNCIL MINUTES March 9, 2021 Council Present: Warden Tom Marks (in -person) Deputy Warden Dave Mennill (in -person) Councillor Duncan McPhail (in -person) Councillor Bob Purcell (electronic) Councillor Sally Martyn (electronic) Councillor Grant Jones (electronic) Councillor Mary French (electronic) Councillor Dominique Giguere (in -person) Councillor Ed Ketchabaw (in -person) Page 1 March 9, 2021 Staff Present: Julie Gonyou, Chief Administrative Officer (in -person) Brian Lima, Director of Engineering Services (electronic) Stephen Gibson, County Solicitor (electronic) Jim Bundschuh, Director of Financial Services (electronic) Michele Harris, Director of Homes and Seniors Services (in -person) Amy Thomson, Director of Human Resources (electronic) Nancy Pasato, Manager of Planning (electronic) Jeff Lawrence, Tree Commissioner/Weed Inspector (electronic) (report only) Katherine Thompson, Supervisor of Legislative Services (in -person) Carolyn Krahn, Legislative Services Coordinator (in -person) 1. CALL TO ORDER Elgin County Council met this 9tn day of March, 2021 in the Council Chambers, at the County Administration Building, St. Thomas at 9:02 a.m. with Warden Marks in the chair. Some Councillors and staff participated electronically by video conference. 2. ADOPTION OF MINUTES Moved by: Councillor Mennill Seconded by: Councillor McPhail RESOLVED THAT the minutes of the meetings held on February 23, 2021 and February 25, 2021 be adopted. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sallv Mart n Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 105TitT Page 2 March 9, 2021 4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS 4.1 Moment of Silence County Council observed a moment of silence in memory of former Warden Mathew Schafer. 4.2 Shirley Schuurman — County Long -Term Care Homes/Service Delivery Review Shirley Schuurman presented her concerns regarding the recommendation from the Service Delivery Review that the County of Elgin consider divesting its Long -Term Care Homes. Moved by: Councillor Jones Seconded by: Councillor Ketchabaw RESOLVED THAT the presentation from the Shirley Schuurman be received. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 5. COMMITTEE OF THE WHOLE Moved by: Councillor French Seconded by: Councillor Purcell RESOLVED THAT we do now move into Committee of the Whole Council. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sallv Mart n Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks I Yes 9 0 0 Motion Carried. 6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF 6.1 Warden's Activity Report (February) and COVID-19 Update —Warden Marks Warden Marks provided a summary of the County's response to the pandemic as well as a list of events and meetings the Warden attended and organized on behalf of County Council. Page 3 March 9, 2021 Moved by: Councillor Mennill Seconded by: Councillor Jones RESOLVED THAT the March 2, 2021, report titled, Warden's Activity Report (February) and COVID-19 Update submitted by the Warden, be received and filed for information. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 6.2 2021 SCOR Appointments — Warden Marks Warden Marks provided an update regarding the County's participation in the South Central Ontario Region Economic Development Corporation (SCOR EDC). SCOR EDC consented to waive the one-year notice requirement for withdrawing from the organization. The County of Elgin previously agreed to participate on a trial basis for one-year. SCOR EDC requires the appointment of two (2) Members of Council to sit on the Board of Directors and the appointment of a staff member and alternate to sit on the SCOR EDC Resource Advisory Group. Moved by: Councillor McPhail Seconded by: Councillor Giguere RESOLVED THAT the report titled 2021 SCOR Appointments, dated March 1, from the Warden be received and filed; and, THAT County Council appoint the Warden and Councillor French to the SCOR EDC Board of Directors for 2021; and, THAT County Council appoints the Economic Development Coordinator to the SCOR EDC Resource Advisory Group for 2021; and, THAT County Council appoints the Tourism Services Coordinator as Alternate on the SCOR EDC Resource Group for 2021. Recorded Vote Yes No Abstain Malahide Dave Mennill No West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 8 1 0 Ill re • t eno 1 I Page 4 March 9, 2021 6.3 Homes Dietary Policy Manual Updates — Director of Homes and Seniors Services The Director of Homes and Seniors Services presented the changes to the Homes Dietary Policy Manual. The Manual was reviewed and revised by the Managers of Support Services for the three (3) County of Elgin Homes in consultation with the Registered Dietitian. Moved by: Councillor Mennill Seconded by: Councillor Ketchabaw RESOLVED THAT the report titled: "Homes — Dietary Policy Manual Review and Revisions" dated March 2, 2021 be received and filed; and, THAT Council approve the "County of Elgin Homes and Seniors Services Dietary Policy Manual Review and Revisions" for 2020. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 6.4 Terrace Lodge Redevelopment Presentation — Director of Homes and Seniors Services The Director of Homes and Seniors Services presented an update on the Terrace Lodge Redevelopment. Moved by: Councillor Purcell Seconded by: Councillor French RESOLVED THAT the March 9, 2021, presentation titled, Terrace Lodge Redevelopment Update, submitted by the Director of Homes and Seniors Services, be received and filed for information. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. Page 5 March 9, 2021 6.5 2021 Non -Union Economic Adiustment Recommendation — Director of Human Resources The Director of Human Resources presented a report seeking County Council's approval to implement a 1.75% wage increase for non -union staff and Council in 2021. Moved by: Councillor Jones Seconded by: Councillor Martyn RESOLVED THAT County Council approve a non -union economic adjustment of 1.75% effective the first full pay period of 2021; and, THAT the necessary by-law be prepared. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 6.6 Annual Repayment Limit — Director of Financial Services The Director of Financial Services provided information regarding the Annual Repayment Limit (ARL) issued by the province. The County's ten-year plan to acquire $44 million of debt between 2020 and 2025 is within the posted Annual Repayment Limit. Moved by: Councillor Mennill Seconded by: Councillor Ketchabaw RESOLVED THAT the March 9, 2021, report titled, Annual Repayment Limit, submitted by the Director of Financial Services, be received and filed for information. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. Page 6 March 9, 2021 6.7 Meeks Bridge Replacement Tender Award — Director of Engineering Services The Director of Engineering Services presented information regarding the tender for the Meeks Bridge Replacement. Five (5) contractors submitted bids with Clearwater Structures Inc. submitting the lowest compliant bid for the project at a total price of $1,735.862.00. Moved by: Councillor Jones Seconded by: Councillor Mennill RESOLVED THAT Clearwater Structures Inc. be selected for the Meeks Bridge Replacement Project, Contract No. 2021-T01 at a total price of $1,735,862.00 inclusive of a $220,000 contingency allowance and exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 6.8 Encroachment Agreement — Sparta Line 6137 Hiram Smith Line, Central Elgin — County Solicitor The County Solicitor presented a report seeking Council's approval and authorization for execution of an Encroachment Agreement relating to concrete steps encroaching upon the Sparta Line road allowance. Moved by: Councillor Purcell Seconded by: Councillor Marlyn RESOLVED THAT the February 24, 2021, report titled, Encroachment Agreement — Sparta Line 6137 Hiram Smith Line, Central Elgin, submitted by the County Solicitor, be received and filed for information. THAT County Council approve the proposed Encroachment Agreement amongst Elgin (County), Central Elgin (Municipality), and Joseph Sawicki and Heather Leslie Robinson, as property owners, as relating to concrete steps encroaching upon the Sparta Line road allowance and related sidewalk from certain lands and premises in the Community of Sparta as municipally known as 6137 Hiram Smith Line, Central Elgin, Ontario; and, THAT County Council authorize the Warden and Chief Administrative Officer to execute the said Encroachment Agreement for the Corporation of the County of Elgin. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Page 7 March 9, 2021 Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 6.9 Connectivity Committee Request to Engage Technical Consultant — Chief Administrative Officer The Chief Administrative Officer provided an update on the activities of the Connectivity Committee and presented the Committee's recommendation that Council approve the engagement of an unbiased technical expert consultant to move a Made In Elgin Solution forward. Moved by: Councillor Jones Seconded by: Councillor Giguere RESOLVED THAT the March 2, 2021, report titled, Connectivity Committee Request to Engage Technical Consultant submitted by the Chief Administrative Officer, be received and filed for information; and, THAT a consultant be engaged to support the Connectivity Committee's work in identifying community specific solutions with respect to enhancing connectivity across Elgin County, the costs associated with these solutions and, if possible recommending funding models; and, THAT Elgin County Council delegate responsibility for providing letters of support to the Warden. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 6.10 Elgin County Strategic Plan — Staff Action Plan Update — March 2021 — Chief Administrative Officer The Chief Administrative Officer provided Council with an updated Staff Action Plan. The Action Plan was originally developed in February/March 2020 to support Elgin County Council's Strategic Plan 2020-2022. Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill RESOLVED THAT the Elgin County Council Strategic Plan — Staff Action Plan Update — March 2021, report from the Chief Administrative Officer, dated March 3 2021, be received and filed. Recorded Vote Yes I No I Abstain Page 8 March 9, 2021 Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 - Motion Carried. 6.11 COVID-19 Emergency Team Planning —February Update —Chief Administrative Officer The Chief Administrative Officer provided Council with an update on the County's COVID-19 response. Moved by: Councillor McPhail Seconded by: Councillor Giguere RESOLVED THAT the March 3rd, 2021, report titled, COVID-19 Emergency Team Planning — February Update, submitted by the Chief Administrative Officer, be received and filed for information. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 - Motion Carried. 7. COUNCIL CORRESPONDENCE 7.1 Items for Consideration 7.1.1 Margaret McCullough with a letter regarding the lack of protection for companion animals in Canada. Moved by: Councillor Ketchabaw Seconded by: Councillor Purcell RESOLVED THAT Correspondence Item #1 be received and filed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Page 9 March 9, 2021 Central Elgin Warden Marks Yes 9 1 0 10 - Motion Carried. 7.2 Items for Information (Consent Agenda) 7.2.1 The Township of Southwold with a letter from the Economic Development Committee regarding the County's Service Delivery Review. 7.2.2 Jim Crane with a letter regarding the Crane Conservation Area. 7.2.3 County of Elgin Homes with their March 2021 Newsletter. 7.2.4 Ontario Association of Residents' Councils celebrating Ontario's First Residents' Council Week Honourable Mentions. 7.2.5 The Ministry of Municipal Affairs and Housing with a letter regarding the COVID-19 Recovery Fund. Moved by: Councillor Mennill Seconded by: Councillor McPhail RESOLVED THAT Correspondence Item #1-5 be received and filed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 - Motion Carried. 8. OTHER BUSINESS 8.1 Statements/Inquiries by Members None. 8.2 Notice of Motion None. 8.3 Matters of Urgency None. 9. CLOSED MEETING ITEMS Moved by: Councillor Jones Seconded by: Councillor French RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Page 10 March 9, 2021 In -Camera Item #1 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Investigation Update. In -Camera Item #2 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Lease Consideration — Impacts of Administration Building Elevator and Basement Public Accessibility Washroom Improvement Project In -Camera Item #3 (0 advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Tenant Acknowledgement and Agreement — Elgin County Administration Building — Elevator Improvement Project. In -Camera Item #4 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Properly Matters (verbal). In -Camera Item #5 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Service Delivery Review - Road Maintenance Agreement Study. In -Camera Item #6 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Employment Lands Update (verbal). In -Camera Item #7 (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Southwestern Integrated Fibre Technology Loan Agreement. In -Camera Item #8 (b) personal matters about an identifiable individual, including municipal or local board employees, (d) labour relations or employee negotiations — Organizational Review. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 1 0 0 Motion Carried. Page 11 March 9, 2021 10. MOTION TO RISE AND REPORT Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill RESOLVED THAT we do now rise and report. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Mart n Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. In -Camera Item #1 — Investigation Update Moved by: Councillor Ketchabaw Seconded by: Councillor Jones RESOLVED THAT the report from the Tree Commissioner be received. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin I Warden Marks Yes 9 0 0 Motion Carried. In -Camera Item #2 — Impacts of Administration Building Elevator and Basement Public Accessibility Washroom Improvement Proiect 'Moved by: Councillor Mennill Seconded by: Councillor French RESOLVED THAT the report from the Director of Engineering Services be received. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Page 12 March 9, 2021 Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. In -Camera Item #3 — Tenant Acknowledgement and Agreement — Elgin County Administration Building — Elevator Improvement Proiect. Moved by: Councillor Giguere Seconded by: Councillor Jones RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. In -Camera Item #4 — Property Matters Moved by: Councillor Mennill Seconded by: Councillor Ketchabaw RESOLVED THAT the report from the County Solicitor be received; and THAT staff proceed as directed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. In -Camera Item #5 — Service Delivery Review — Road Maintenance Agreement Study Moved by: Councillor McPhail Seconded by: Councillor Martyn RESOLVED THAT staff proceed as directed. Page 13 March 9, 2021 Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. In -Camera Item #6 — Employment Lands Update Moved by: Councillor Jones Seconded by: Councillor Mennill RESOLVED THAT the report from the Chief Administrative Officer be received. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. In -Camera Item #7 — Southwestern Integrated Fibre Technology Loan Agreement Moved by: Councillor Purcell Seconded by: Councillor McPhail RESOLVED THAT staff proceed as directed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. Page 14 March 9, 2021 In -Camera Item #8 — Organizational Review Moved by: Councillor Ketchabaw Seconded by: Councillor Mennill RESOLVED THAT the report from the Chief Administrative Officer be received; and THAT staff proceed as directed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Domini ue Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 4 9 0 0 Motion Carried. 11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE Moved by: Councillor Giguere Seconded by: Councillor Jones RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 12. CONSIDERATION OF BY-LAWS 12.1 By -Law 21-08 — Appointing a Community Emergency Management Coordinator BEING a By -Law to Appoint a Community Emergency Management Coordinator (CEMC) for the County of Elgin. Moved by: Councillor Mennill Seconded by: Councillor Jones RESOLVED THAT By -Law No. 21-08 be now read a first, second and third time and finally passed. Page 15 March 9, 2021 Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 ►J• •l ST.M15--ral 12.2 By -Law 21-09 — Authorizinq the Execution of a Collective Agreement between the County of Elgin and the Canadian Union of Public Employees BEING a By -Law to Authorize the Execution of a Collective Agreement between the Corporation of the County of Elgin and Canadian Union of Public Employees with Respect to the Corporation's County Library Employees. Moved by: Councillor McPhail Seconded by: Councillor Giguere RESOLVED THAT By -Law No. 21-09 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 12.3 By -Law 21-10 —Authorizing a Tax Exemption Being a By -Law to Authorize Tax Exemption in Respect of a Municipal Capital Facility Pursuant to Section 110 of The Municipal Act. Moved by: Councillor Purcell Seconded by: Councillor Mennill RESOLVED THAT By -Law No. 21-10 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold I Grant Jones Yes Aylmer I Mary French Yes Page 16 March 9, 2021 Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 12.4 By -Law 21-11 —Confirming all Actions and Proceedings BEING a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 9, 2021 Meeting. Moved by: Councillor French Seconded by: Councillor Jones RESOLVED THAT By -Law No. 21-11 be now read a first, second and third time and finally passed. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Martn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. 13. ADJOURNMENT Moved by: Councillor Mennill Seconded by: Councillor Ketchabaw RESOLVED THAT we do now adjourn at 12:34 p.m. to meet again on March 23, 2021 at 9:00 a.m. Recorded Vote Yes No Abstain Malahide Dave Mennill Yes West Elgin Duncan McPhail Yes Dutton Dunwich Bob Purcell Yes Central Elgin Sally Marlyn Yes Southwold Grant Jones Yes Aylmer Mary French Yes Malahide Dominique Gi uere Yes Ba ham Ed Ketchabaw Yes Central Elgin Warden Marks Yes 9 0 0 Motion Carried. Julie Gon ou, Tom Marks, Chief Administrative Officer. Warden.