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July 24, 2007 Minutes Carried THAT Council enter into a lease agreement with Alzheimer Society Elgln-St. fee of $1.00 from September 2007 - June 2008. Thomas for a THAT the Alzheimer Society Elgin-St. Thomas be given permission to establish office space for a trial satellite operation from mid-September 2007 to mid-June 2008; and, Moved by Councillor Wilson Seconded by Councillor Marks The report entitled "Alzheimer Society Elgin-St. Thomas Satellite Office East Elgin" dated May 30,2007 from the Director of Senior Services Terrace Lodge was presented Carried THAT the presentation by Ms. Shelly McCorkell, Executive Director, Alzheimer Society Elgin-St. Thomas, concerning establishment of a satellite office at Terrace Lodge be received and filed Moved by Councillor Marks Seconded by Councillor MCintyre Ms. Shelly McCorkell, Executive Director, Alzheimer Society Elgin-St. Thomas, attended at 9:00 AM. to present a proposal for office space at Terrace Lodge to provide greater access to Alzheimer services to east Elgin communities. Ms. McCorkell handed out a revised presentation to Council. The partnership would be on a trial basis and evaluated after the trial period to determine its effectiveness. Staff noted that additional costs would be minimal. DELEGATIONS Warden Acre offered to declare a conflict as a courtesy to Council concerning the request from the Municipality of Bayham, for a financial contribution from the County towards a feasibility and impact study for a ferry service at Port Burwell. Council indicated they did not feel the matter constituted a conflict and would appreciate the Warden providing background and participating in the discussion on the matter. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - Carried THAT Moved by Councillor Wilson Seconded by Councillor Menn the minutes of the meeting held on June 26. 2007. as amended. be adopted Councillor Habkirk noted he did not recall moving the resolution on Page 4 of the June 26 2007 Council Minutes, which deferred the Lyons Line Resurfacing Project, and requested the Mover be amended to read Councillor Wilson MINUTES Warden Acre In The Elgin County Council met this day at Terrace Lodge at 9:00 AM., in accordance with adjournment, with all members present except Councillors Vowel (arrived at 9:05 AM.) and Hofhuis (arrived at 9:10AM.). the Cha r. Tuesday, July 24. 2007 COUNTY COUNCIL Council asked staff to ensure that the new lease is forwarded to all tenants In to provide advance notice for when current leases are renegotiated the building New Standard Lease - D rector of En Services Carried THAT Schedule A - maximum rate of speed 50 kilometres per hour - County Road 49 Road: from the north limit of Ron McNeil Line northerly 814 metres and, the Hamlet designation signage be moved to the northerly m it of Springfield Whitaker THAT By-Law No. 06-17. being a bY-law Moved by Councillor Wilson Seconded by Councillor Marks to authorize speed mits. be amended to Include In response to queries from Council, staff advised that a review of the speed limit at Furnival Road and Hwy. #3 would be undertaken as part of the Talbot Line reconstruction on and Hamlet S n Relocation - D Carried rector of THAT the Elgin County Homes continue to pursue recruitment and retention strategies for registered staff, including participation in provincial nursing initiatives, as resources and capacity permit. Moved by Councillor Wilson Seconded by Councillor Marks Nursm date 2007 - D rector of Senior Services - ElM Carried THAT the report "Ministry of Health Annual Compliance Review" dated July 5. 2007 the Director of Senior Services T/L, be received and filed. Moved by Councillor Hofhuis Seconded by Councillor Habkirk from Minlst of Health Annual Com ance Review - Director of Senior Services - TIL Carried THAT the annual report on activities of the Tillsonburg District Memorial Hospita Warden Acre be received and filed. Moved by Councillor Mcintyre Seconded by Councillor Menn from Tillsonbur District Memorial Hos tal Annual Report - Warden Acre REPORTS Carried THAT we do now move Into Committee Of The Whole Counci Moved by Councillor Hofhuis Seconded by Councillor Mcintyre County Counci 2 July 24. 2007 The Manager of Road Infrastructure advised that he had spoken at length with the resident involved and had explained fully that the piping would not be replaced. Council discussed the situation thoroughly and directed staff to continue with current practice Talbot Line Reconstruction Prolect- Infrastructure Ditchin Concern - Manaaer of Road Counci took a break at 10:05 AM and reconvened at 10:22 AM Carried Semi-mountable curbs will be installed in valleys or ravines, which County roads traverse and in semi-urban areas where there is insufficient area to place a ditch system Barrier curb and gutter will be installed in areas for the protection of infrastructure (signalized intersection infrastructure), public safety (urban business areas) and at intersections with more than 10,000 AADT (maintenance and employee safety); THAT Moved by Councillor Mennill Seconded by Councillor Vowe the curb and gutter practice be confirmed as fOllOWS Council discussed the practice, which IS less restrictive than a policy, and allows for give and take in situations that warrant an alternative installation. Curb and Gutter Practices - D rector of En Services Application fee Stamping fee $750.00 $250.00 Carried THAT the following rates be approved for the Land Division Application for Application for Validation of Title Consent and THAT the hours of work for the Secretary-Treasurer of the Land Division Committee be adjusted (either to decrease or increase), at the discretion of the Director of Engineering Services, to reflect the number of applications; and also Moved by Councillor Mennill Seconded by Councillor Warwick Council discussed, among other items, the fees compared to other counties; if the trend of fewer applications would continue; and ensuring that the application fees are high enough to recover costs for operation of the function. The Director of Engineering Services advised that any reduction of hours would be on an "as needed basis" Land Division Mid-Year Update - D rector of En Carried Services The lease payment will include utilities, realty taxes, business taxes. and Services Tax that would be forwarded to the Federal Government the Goods and THAT the new standard lease be approved for all new leases at the County of Elgin Administration Building, effective immediately, subject to the following amendments Moved by Councillor Warwick Seconded by Councillor Vowe County Counci 3 JUlY 24, 2007 Carried THAT the report "West Lorne Library Re-opemng" dated July 20.2007 of Cultural Services be received and filed Moved by Councillor Hofhuis Seconded by Councillor Mcintyre from the Director Councillor Warwick thanked staff, contractors and insurers for their assistance throughout the fire loss claim and the rebuilding of the West Lorne Library Branch West Lorne Libra -D rector of Libra Services Carried THAT the position be funded from financial contributions received by the Elgin County Library from the Community Access Program. "Service Ontario at the Libraries Initiative" and the Ontario Ministry of Culture. THAT the Cultural Services Department proceed with a one-year contract position for the purposes of promoting the Community Access Program, ServiceOntario. and redesign of the Elgin County Library web pages; and, Moved by Councillor Mennill Seconded by Councillor Wilson Council queried if staff in the IT Department could provide web development and was advised that current staff may not have expertise in this area CAP Promoter/Website Developer Position - Manaaer of Cultural Services Carried THAT the report "Budget Comparison to May 31,2007" dated June Director of Financial Services be received and filed Moved by Councillor Mcintyre Seconded by Councillor Menn 19.2007 from the Bud arison to Mav 31 2007 - Director of Financial Services Carried Unammously. THAT the funds be drawn from the M Rate Stabilization Reserve THAT THAT the County fund 50% of the review by Municipal Tax Equity Consultants on a large property located in the Township of Southwold; and, the County share of the review not exceed $1 000: and Moved by Councillor Habkirk Seconded by Councillor Vowe Assessment Review Board eal - Director of Financial Services Carried THAT THAT the report "Talbot Line Reconstruction Project - Ditching Concern" dated July 9 2007. from the Manager of Road Infrastructure, be received and filed; and the practice of reinstating roadside ditches be continued as per the current practice Moved by Councillor Habkirk Seconded by Councillor Menn County Council 4 July 24. 2007 Council discussed the possibility of assisting a valuable community partner by donating the surplus vehicle to them. There was a great deal of discussion on the importance of being consistent with policies Sur us Ambulance Vehicle - Ambulance & Emer Carried Coordinator THAT the report "Update - Defibrillator Purchase" dated June 29,2007, from Ambulance & Emergency Management Coordinator, be received and filed Moved by Councillor Hofhuis Seconded by Councillor Marks the Update - Defibrillator Purchase - Ambulance & Emer Coordinator Carried THAT the report entitled "Ambulance Base Location Plan" dated June 10, 2007 from Ambulance and Emergency Management Coordinator be referred to the affected municipalities for input and direction before a final decision is rendered. Moved by Councillor Marks Seconded by Councillor Habkirk the Council discussed the report at for their review and input ength and referred the report to the affected mumcipalities Ambulance Base Location Plan - AmbUlance & Emer Coordinator THAT the addition of Policy 8.360 Confined Spaces to approved. Carried Moved by Councillor Vowel Seconded by Councillor Habkirk the Human Resources Manual be New Polic Confined Spaces - Human Resources Co-ordinator Carried THAT the changes to the Human Resources Policy 8.230 Safe Use and Care of Ladders be approved Moved by Councillor Hofhuis Seconded by Councillor Mcintyre Update to POllcv8.230 Safe Use and Care of Ladders - Human Resources Co- ordinator Carried THAT the amended Human Resources POliCY 2.90 Code of Conduct be approved and Conflict of Interest Policy 2.50 be repealed Moved by Councillor Marks Seconded by Councillor Habkirk the POIICV 2.90 Code of Conduct- Director of Human Resources County Counci 5 JUlY 24, 2007 City of Greater Sudbury, with a resolution endorsing Provincial Bi 150 and petitioning Queen's Park to enact Bill 150 requesting the Ontario minimum wage be increased to $10.00 per hour. 2 United Counties of Stormont, Dundas and Glengarry, with a resolution requesting the Province to separate the Farmland and Managed Forest component from the Ontario Municipal Partnership Fund and establish a separate distinct Provincial funding program. 1 Correspondence for Consideration CORRESPONDENCE As a resu It of the Recorded Vote the resolution was Carried TOTAL 7 Menn Acre 2 Hofhuis Marks Habkirk W son Warwick Vowel MCI ntyre YEAS Councillor Hofhuis NAYS requested a recorded vote ABSENT These were recorded as follows THAT staff be directed of the above to Inform St. John Ambulance and the St. Thomas Police Service THAT the disposition of the surplus ambulance vehicle by web-based auction with a minimum bid of $6,000.00 be approved; and Moved by Councillor Hofhuis Seconded by Councillor Marks As a resu It of the Recorded Vote the motion was Lost TOTAL 3 6 Menn Acre Habkirk Wilson Hofhuis Marks MCintyre Warwick Vowel YEAS NAYS ABSENT Councillor W son requested a recorded vote These were recorded as follows THAT Moved by Councillor Wilson Seconded by Councillor Habkirk the surplus ambulance vehicle be offered to St. John Ambulance for a nominal fee County Counci 6 JUlY 24, 2007 The following Warden Acre provided background information on Correspondence Item #5 and requested the correspondence be referred to CEEDT AC to make a recommendation to Council. Council discussed the pros and cons of supporting this request. recommendation was adopted respecting Correspondence Item #5 Carried THAT the Corporation of the County of Elgin supports the resolution from the Municipality of Huron East concerning the frustration of municipalities in meeting timelines to have the municipal water system brought up to provincial standards Moved by Councillor Habkirk Seconded by Councillor Mcintyre The following recommendation was adopted respecting Correspondence tem #4 Carried Unammously. THAT the Corporation of the County of Elgin supports resolution from the City of Owen Sound requesting that the provincial government fulfill its responsibility and pay for 100% of the court security costs for the consolidated courts. Moved by Councillor Habkirk Seconded by Councillor Wilson The following recommendation was adopted respecting Correspondence Item #3 Carried THAT Correspondence Moved by Councillor Marks Seconded by Councillor Vowe Item #2 be received and filed The following recommendation was adopted respecting Correspondence Carried tem #2 THAT the Corporation of the County of Elgin supports the resolution from the United Counties of Stormont, Dundas and Glengarry requesting the province to separate the Farmland and Managed Forest component from the Ontario Municipal Partnership Fund and establish a separate distinct provincial funding program Moved by Councillor Habkirk Seconded by Councillor Menn The fOllowing 6 Beverley D. Wood, Clerk/Manager of Council Services, Norfolk County, with a resolution requesting the Province of Ontario to implement Phase 2 of the Community Transition Program - Rural Development. recommendation was adopted respecting Correspondence Item #1 Kyle Kruger, Administrator, Municipality of Bayham, seeking a financial contribution towards the feasibility and impact study regarding the Port Burwell Harbour Potentia International Ferry Service 5 J.R. McLachlan, Clerk-Administrator, Municipality of Huron East, with a resolution concerning the frustration of municipalities to meet timelines in which to have the municipal water system up to provincial standards. 4 City of Owen Sound, with a resolution concerning the Provincial Government to fulfi its responsibility and pay for 100% of the Court Security costs for the Consolidated Courts. 3 County Counci 7 JUlY 24, 2007 P. Monteith, Executive Correspondence Officer, Office of the Prime Mimster, acknowledging receipt of Council's resolution concerning a tobacco exit strategy. 9 8 Dennis Travale, Mayor, Norfolk County, with information concerning the transition strategy for Norfolk, Elgin, Oxford and Brant regarding the demise of the tobacco industry and its econolT!ic impact and a proposal document for presentation to senior levels of government. Hon. John Gerretsen, Minister of Municipal Affairs and Housing, with a copy of the newly released Municipal Performance Measurement Program Handbook 7 Maria Konefal, Assistant to the City Clerk, City of St. Thomas, with a resolution endorsing in principle the changes to the provision of tourism services in St. Thomas and Elgin County. 6 5 Announcing the 2007 Southwest Municipal Conference to be held on Friday, November 9,2007 at the Best Western Lamplighter Inn. London AMO Report of the Secretary-Treasurer on Nominations Board of Directors to the 2007-2008 AMO AMO Member Commumcation Alert: 1) Federal Government Announces Negotiations Process to Conclude Agreements on the Building Canada Fund AMO Communication FYI: 1) AMO/LAS Moving Ahead with Closed Meetings Investigator Program; 2) Feeling the Pinch, Toronto Star Editorial, Doug Reycraft, President, Association of Municipalities of Ontario, concerning uploading of provincia costs from municipal budgets. 4 3 Ontario Good Roads Association Heads UP Alert: 1) "Important Notice re: OGRA/ ROMA Combined Conference Housing" concerning implementation of a non- refundable cancellation fee at the Fairmont Royal York; 2) OGRA Board Identifies Key Issues to be Raised During Upcoming Election. Wes Armstrong, Manager of Operations, London/Sarma. Union Gas, with a reminder of the many solutions natural gas provides 2 Ministry of Mumcipal Affairs and Housing Increase Guideline". 1 Ontario Backgrounder, '2008 Rent Items for nformation (Consent Carried THAT the Corporation of the County of Elgin supports the resolution from Norfolk County requesting the Province of Ontario to implement Phase 2 of the Community Transition Program - Rural Development. Moved by Councillor Habkirk Seconded by Councillor Menn The following recommendation was adopted respecting Correspondence Carried Item #6 THAT the correspondence regarding a financial contribution to the Municipality of Bayham towards a feasibility and impact study regarding Port Burwell Harbour Potential International Ferry Service be referred to the CEEDT AC to investigate and make a recommendation for Council's consideration Moved by Councillor Warwick Seconded by Councillor Wilson County Council 8 July 24. 2007 THAT to reflect the renewed importance of tourism Manager of Economic Development and Tourism Carried the position title be changed THAT the contract position known as Manager of Economic Development permanent effective immediately; and, to Moved by Councillor Vowel Seconded by Councillor MCintyre be made Carried THAT the County Solicitor be instructed to inform the affected property owner to remove the existing encroachment on County property according to the confidential report dated July 5,2007. Moved by Councillor Marks Seconded by Councillor Habkirk Carried THAT we do now Moved by Councillor Hofhuis Seconded by Councillor Marks rise and report Staff returned at 2:25 P.M Staff was excused at 2:10P.M. except for the Director of Human Resources Senior Services T/L, and the Chief Administrative Officer. D rector of Councillor Menn eft at 2:02 P.M Carried THAT we do now proceed in a Closed Meeting to discuss the security of the property of the municipality; personal matters about an identifiable individual; and a discussion for educating/training members Moved by Councillor Marks Seconded by Councillor Menn Council adjourned at 12:02 P.M. and The Director of Senior to lunch. reconvened at 1 :19 P.M Services for Terrace Lodge Invited Counci to tour the facilities prior Matters of Ur - None Notice of Motion - None Statements/lnou Members - None OTHER BUSINESS Carried THAT Correspondence Moved by Councillor Mennill Seconded by Councillor Mcintyre Items #1-9 be received and filed County Counci 9 July 24, 2007 Carried THAT we do now adjourn at 2:31 Moved by Councillor Marks Seconded by Councillor Vowe P.M to meet again on September 11 2007 at 9:00 AM Carried THAT By-Law No. 07-21 Moved by Councillor Marks Seconded by Councillor Warwick be read a third time and finally passed Carried THAT By-Law No. 07-21 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 24, 2007 Meeting" be read a first and second time. Moved by Councillor Hofhuis Seconded by Councillor Mcintyre Carried THAT By-Law No. 07-20 be read a third time and finally passed Moved by Councillor Warwick Seconded by Councillor HofhUls Carried THAT By-Law No. 07-20 "To Amend By-Law No. 05-35 Being a By-Law Speed Limits" be read a first and second time Moved by Councillor Mcintyre Seconded by Councillor Marks to Authorize BY-LAWS Carried THAT we do adopt recommendations of the Committee Of The Whole Counci Moved by Councillor Marks Seconded by Councillor Habkirk County Council o July 24. 2007