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June 26, 2007 Minutes The Warden thanked Ms. Kenny for her presentation and for the continued co-operation between the Elgin Community Futures Development Corporation and the County of Elgin Carried THAT the final report on the Community Transition Program "Rural Economic Development in Action" presented to Elgin County Council on June 26,2007 be received and filed. Moved by Councillor Marks Seconded by Councillor Habkirk Ms. Anne Kenny, Economic Development Officer, Elgin Community Futures Development Corporation, presented Council with a final report and video on the Community Transition Program (CTP) "Rural Economic Development in Action". The CTP provided $15 million in funding to assist tobacco-growing communities in the Counties of Brant, Elgin, Norfolk and Oxford to support tobacco farmers and those relying on the tobacco industry to move to a more diverse economic base. Warden Acre thanked the delegation for their Interesting presentation wished them every success with their venture. to Council and Carried Unammously. THAT permission be granted to Relish ~&iYJ for the use of the word Elgin In its name with the understanding that the County of Elgin reserves the right to review this permission at its pleasure Moved by Councillor Warwick Seconded by Councillor Menn Ms. Debra and Ms. Joanne Bagshaw, attended at 9:00 A.M. to introduce Council to their internet web page and requested permission to use the name "Elgin" on their lifestyle publication and website. Council congratulated the delegation on the project and their promotion of local products and businesses in Elgin County. DELEGATIONS Councillor Hofhuis declared a conflict concerning the request for funding from Mr. Tucker Vendrig, a Member of the Global Vision/Junior Team Canada. as he is Councillor Hofhuis' nephew. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - Carried THAT Moved by Councillor Mennill Seconded by Councillor Warwick the minutes of the meeting held on June 12.2007. be adopted Warden Acre In The Elgin County Council met this day at the Admlmstration Building, at 9:03 A.M n accordance with adjournment, with all members present except Councillors Mcintyre and Vowel. the Cha r. Tuesday, June 26. 2007 COUNTY COUNCIL Mr. Duncan McPhail, Chair, 2010 International Plowing Match Steering Committee, spoke to Council concerning the time-frame for decisions and the process for approvals. The site for the 2010 Plowing Match would be announced in September at the local plowing match. Councillors noted that presentations should be made to the lower-tier Councils as soon as possible, as they need to know what funding and other support will be expected from their municipalities for budgeting purposes The Manager of Economic Development highlighted the report for Council, particularly the cost of a County exhibit, increased staffing and the $100,000 loan. 2010 International Plowm Development Match and Rural Exposition - Manaaer of Economic Carried THAT the grant of $5000 approved in the 2007 budget for the Medquest directed to the purchase of mannequins for training purposes Moved by Councillor Habkirk Seconded by Councillor HofhUls Project be ram - Director of Financial Services Staff Reports Councillor HofhUls returned to the Council Chamber. Carried Unanimously. THAT the County of Elgin donate $1,000 from the Unspecified Grant Account to Globa Vision's economic mission to Vietnam, Malaysia and Singapore (in care of Mr. Tucker Vendrig) to help promote Elgin County in the global marketplace Moved by Councillor Marks Seconded by Councillor Menn Council discussed this valuable learning experience for our local youth in providing the opportunity to develop the skills to become future community leaders and to profile our community for trade and development opportunities in other countries. Councillor item Hofhuis left Chambers and refrained from further discussion and voting on the Councillor Hofhuis provided Council with information concerning the funding request for Mr. Tucker Vend rig, chosen from over 800 applicants across Canada to be a member of Global Vision/Junior Team Canada, and who will join twenty-nine team mates on an economic mission to Vietnam, Malaysia and Singapore to focus on trade and development opportunities for Canadian companies Vision/Junior Team Canada Economic Mission Council Report REPORTS Carried THAT we do now move Into Committee Of The Whole Counci Moved by Councillor Hofhuis Seconded by Councillor Marks County Counci 2 June 26, 2007 Carried THAT a letter of appreciation be sent to the Minister of Canadian Heritage with a copy to Joe Preston, M.P., Elgin-Middlesex-London, to acknowledge the Government of Canada's contribution towards the project. THAT the Human Resources Department proceed with the recruiting for the position of Museum Intern under the terms and conditions of the contribution; and, THAT the Warden and the Chief Administrative Officer be authorized to enter into a funding agreement with the Canadian Museum Association and Heritage Canada under the "Young Canada Works at Building Careers in Heritage" program in the amount of approximately $8000; and Moved by Councillor Warwick Seconded by Councillor Marks Museum nternsh A reement - Manaaer of Cultural Services. Curator Counci took a break at 10 18 AM. and reconvened at 10:33 AM Carried Unanimously. THAT cost recovery options for the County or Regional Exhibit and Economic Development activities be explored by the Manager of Economic Development and the County Exhibit Committee by forming partnerships with the lower-tier municipalities. the City of St. Thomas, and other stakeholders. 6 THAT the operating budget of the Economic Development office be raised as activity increases to! accommodate the 2010 International Plowing Match and Rural Exposition as described in the June 12, 2007 report entitled "2010 International Plowing Match and Rural Exposition" submitted by the Manager of Economic Development; and 5 4 THAT staffing levels of the Economic Development office be increased by hiring an Economic Development or Special Projects Intern on a contractual basis at an upset- limit of $65,000.00 from a reserve account to be identified by the Director of Finance as described in the June 12, 2007 report entitled "2010 International Plowing Match and Rural Exposition" submitted by the Manager of Economic Development; and THAT the County of Elgin agrees to contribute to the development of a County or Regional Exhibit at an upset-limit, excluding staff time, of $250,000.00 from a reserve account to be identified by the Director of Finance as described in the June 12, 2007 report entitled "2010 International Plowing Match and Rural Exposition" submitted by the Manager of Economic Development; and 3 THAT $67,000.00 be allocated from the 2008 budget to be added to the current reserve of $33,000.00 to provide the International Plowing Match Local Organizing Committee with a repayable line of credit totalling $100,000.00; and 2 THAT County Council support the Elgin County Plowmen's Association's bid submission for the 2010 International Plowing Match and Rural Exposition to be held in Elgin County as described in the June 12, 2007 report entitled "2010 International Plowing Match and Rural Exposition" submitted by the Manager of Economic Development; and 1 Moved by Councillor Marks Seconded by Councillor Warwick Mr. McPhail introduced other members of the Steering Committee: Mr. Ralph Millman, Mr. Robert Dodge, Mr. Steve Speller, Mr. Allan Millman, Mr. Brian Fife and Ms. Donna Lunn County Counci 3 June 26, 2007 Carried THAT THAT staff be directed to reduce the height of the curbs on all four corners at the intersection of Fruit Ridge Line and Sunset Road (Hwy. #4): and this adjustment be made before the final asphalt is Installed Moved by Councillor Marks Seconded by Councillor Wilson THAT staff report to Council with Carried total project costs upon project completion THAT the Lyons Line Resurfacing Project within the 2007 Capital Budget be deferred and these funds be utilized to offset the anticipated shortfall in the Sunset Road Rehabilitation Project budget; and Moved by Councillor Wilson Seconded by Councillor Marks Councillors discussed the curbing at Fruit Ridge Line and Sunset Road and staff were directed to reduce the height of the present curbing as it would be more appropriate for the type of traffic at this intersection. The Chief Administrative Officer advised that the present curbing meets the County's Curb Policy and that Council should review the policy at a future meeting. Council thanked Mr. working history. Spriet for the The Manager of Road Infrastructure introduced Mr. John Spriet, of Spriet and Associates the Project Managers, to discuss the cost overruns. Mr. Spriet advised that Spriet and Associates will forego $35,000 in inspection fees to help hold the line on the County's tota cost for the project. The Manager of Road Infrastructure updated Council on the Sunset Road Rehabilitation Project which is on schedule and nearing completion. Staff anticipates a budget shortfa of $475,000 or 6% of the total project cost of approximately $7,800,000. The project shortfall is due to the increase cost of asphalt cement and the decision to close Stone Church Road due to the existing approach onto Sunset Road. r nterest n the County and the excellent long-time Sunset Road Rehabilitation - Proiect Update - Manaaer of Road Infrastructure Carried THAT letters of appreciation be sent to the Minister of Canadian Heritage, Joe Preston, M.P., Elgin-Middlesex-London, and the Alma College Alumnae Association acknowledging financial support of this project. THAT the Human Resources Department proceed with archivist under the terms of the contribution and, recru iti ng for the position of project THAT the Warden and the Chief Administrative Officer be authorized to enter into a funding agreement in the amount of $9523 under the Canadian Culture On-Line Program through Library and Archives Canada for the purpose of digitizing Alma College photographs; and Moved by Councillor Habkirk Seconded by Councillor Menn The Manager of Cultural Services reported that the Alma College Alumnae Association generously agreed to contribute $6000 towards the digitization of photographs in the Alma College collection and the work will begin later in the summer County Counci itization ProJect Fundin 4 of Cultural Services June 26, 2007 4 Association of Municipalities of Ontario with: Information and Nominations Forms for the 2007-2008 AMO Board of Directors; call for submissions and entry form for the Peter J. Marshall 2007 Municipal Innovation Awards; and 108th Annual Conference Registration Form Janet Beckett, City Clerk, City of Port Colborne, with a resolution calling for Health Canada to undertake a review of salvia divinorum and its derivatives to determine the risks associated with the potential use of this substance 3 Municipality of Brockton, with a resolution calling on Hydro One to hold public meetings provide legal fund representation for ~ffected areas, and compensate municipalities for lost assessment, due to construction of the Bruce-Milton power corridor. 2 Town of East Gwillimbury, with a resolution regarding its by-law to Regulate Salvage Yards to mandate removal of Mercury Switches under the Clean Air Foundation's Switch-Out Program and requesting the Ontario Auto Recyclers Association to retain a trained inspector who would assist with by-law enforcement and provide testimony in support of any charges. 1 Items for Consideration CORRESPONDENCE Carried Unanimously. THAT the City of St. Thomas be invited to participate with all relevant costs being allocated according to the traditional 60/40 County/City funding formula. THAT the funds for said consu Reserve and, Iti THAT Hugh Thomas Consulting Limited be retained to advise the negotiation process according to the quotation for services dated June 11th 2007; and ng service be allocated from the M rate Stabilization THAT the County of Elgin enter into negotiations with the City of Toronto, on behalf of participating municipalities, for the development of a disposal agreement at Green Lane Landfill including a common tipping fee and Moved by Councillor Wilson Seconded by Councillor Marks The Chief Administrative Officer explained the positive aspects of these negotiations Green Lane Landfi Officer and Neaotiations with the Cit of Toronto - Chief Admmistrative Carried Unanimously. THAT the County of Elgin confirms that funds are available for this project. THAT THAT staff complete the application for funding through the Rural Connections Ontario Municipal Rural Broadband Partnership Program; and, the proposal be the single and only broadband priority for the County of Elgin and Moved by Councillor Habkirk Seconded by Councillor Wilson The The Director of Information Technology highlighted the report for Council and pOinted out positive assets the Broadband Partnership would have for the County of Elgin County Counci al Rural Broadband Partnersh 5 ram - Director of nformation June 26. 2007 Notice of Motion - None. Matters of Ur - None Councillor Wilson found the "TrashTalk" seminar to be one of the most informative he had ever been to and that the speaker from Sweden should be invited to give a presentation at AMO. Councillor Wilson also commended the Elgin Community Futures Development Corporation for their efforts in putting the seminar together. Councillor HofhUls had attended the speakers the "TrashTalk" seminar and was very Impressed with a Statementslln Members OTHER BUSINESS Carried THAT Correspondence Moved by Councillor Mennill Seconded by Councillor Warwick tems #1-5 be received and filed Fiona Nisbet, President, St. Thomas-Elgin Tourist Association. Premier Tourist Destination Framework Project Update June 2007. 5 Federation of Canadian Municipalities, Members' Advisory, Municipalities Chooses New President, Table Officers". Ranked 4 Federation of Canadian Mr. Jim Burns, Chair, Western Ontario Wardens' Caucus, endorsing the County's resolution to The Honourable Dalton McGuinty regarding removal from the records the threat of reduction of the OMPF allocation. 3 2 Connie Burns, Manager, Regulatory Initiatives, Union Gas, advising Union Gas has filed an application with the Ontario Energy Board to approve a multi-year incentive rate mechanism to determine rates for the regulated distribution, transmission and storage of natural gas. AMO Member Fund 1 Communication Province Announces $20M Municipal Eco-Challenge Items for nformation (Consent Carried THAT the request from the Township of Malahide that a review be undertaken of Whitaker Road north from the intersection with County Road 52 to consider a reduction in the speed limit and relocation of certain signage be referred to Engineering Services for review and a report to Council at the July 24, 2007 meeting Moved by Councillor Wilson Seconded by Councillor Marks The fOllowing recommendation was adopted respecting Correspondence tem #5 Carried THAT Correspondence Moved by Councillor Warwick Seconded by Councillor Menn tems #1-4 be received and filed Township of Malahide requesting the County to undertake a review of Whitaker Road north from the intersection with County Road 52 to consider a reduction in the speed limit and also to consider relocation of certain signage. 5 County Council 6 June 26, 2007 {1~ Lynn Acre Warden. THAT we do now adjourn at 11 Terrace Lodge. Carried Moved by Councillor Marks Seconded by Councillor Menn 36 AM to meet again on July 24.2007 at 9:00 AM. at The Chief Administrative Officer announced that the next County Council meeting would be held on July 24,2007 at Terrace Lodge - casual attire would be in order. Carried THAT By-Law No. 07-19 be read a Moved by Councillor Mennill Seconded by Councillor Habkirk third time and finally passed Carried THAT By-Law No. 07-19 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 26th, 2007 Meeting" be read a first and second time. Moved by Councillor Wilson Seconded by Councillor Habkirk BY-LAWS Carried THAT we do adopt recommendations of the Committee Of The Whole Counci Moved by Councillor Marks Seconded by Councillor Warwick Carried THAT we do now Moved by Councillor Wilson Seconded by Councillor Marks rise without reporting Carried THAT we do now proceed in a Closed Meeting to discuss a potential property matter and discussion for the purpose of educating/training members Moved by Councillor Hofhuis Seconded by Councillor Menn County Council 7 June 26. 2007