September 11, 2007 Agenda
ORDERS OF THE DA Y
FOR TUESDAY, SEPTEMBER 11, 2007- 9:00A.M
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - for the meeting of July 24, 2007
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 A.M. - Ms. Anne Kenny, Public Service Chair, United Way of
Elgin-St. Thomas, re: 2007 Campaign Kick Off.
2 9:15 A.M. - Ms. Sandra Datars Bere, Director, St. Thomas-Elgin
Ontario Works, Quarterly Report; Provincial Government
Upload of Social Service Costs; and OMSSA submission
to the Provincial-Municipal Fiscal and Service Delivery
Review (attachments)
5th Motion to Move Into "Committee Of The Whole Council"
23 6th Reports of Council, Outside Boards and Staff
7th Council Correspondence - see attached
62 1) Items for Consideration
85 2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
118 13th Consideration of By-Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
ST. THOMAS
Corporation ofthe
City of 81. Thomas
Report No.
OW27-07
FileNo.
Directed to:
Warden Lynn Acre and Members of County Council -
County of Elgin
St. Thomas- Elgin Ontario Works
Sandra Datars Bere, Director
Ontario Works and Social Housin
Quarterly Report for the months of April, May & June 2007
Date
August 31, 2007
Attachment(s)
Department:
Prepared By:
Subject:
(1)
Recommendation:
THAT: the report OW27-07 of the Director of Ontario Works and Social Housing for the months of
April, May & June 2007 be received and filed.
Income Maintenance:
The Income Maintenance Division of Ontario Works continues to face the challenges of constantly
revised legislation, implementing new Directives as well as the changes in the Social Delivery Model
Technology. The caseload over the past quarter has increased slightly. There have been a number
of staff leave on maternity leave, as well we have had one staff leave our department to pursue
employment elsewhere. This has brought new staff to the Ontario Works department once again.
Training for these positions is extensive and expensive as the technology and legislation used to
deliver the program are quite diverse and complicated.
The Income Maintenance division continues to deliver the Homelessness Initiative, the Energy
Emergency Fund and Rent Bank, as well as, in collaboration with the Social Housing Division, the
Housing Allowance/Rent Supplement Program. These programs, designed to assist the working
poor to avoid homeless situations and make rental costs more affordable, have been very well used
by citizens within our community.
In June, select staff throughout the department including income maintenance, employment and
financial staff, prepared for the Ontario Works audit. Conducted in July by review officers from the
Ministry of Community and Social Services, a final comprehensive audit report will be provided to
the department in September 2007.
Emplovment:
The Employment Division has been bu,sy welcoming staff back from maternity leaves and
transitioning workers from the Employment Team to the Income Maintenance Team.
The Employment team, as well as representatives from the income maintenance division
participated in a focus group which looked at developing suggestions and ideas on the best
practices to successfully move to the new "outcome based" funding model. The management team
have met with the consultant involved in the discussions and on their own to review the
recommendations of the focus group. As this will be a huge shift in the focus of our employment
area, and also on the entire department, more detailed discussions will occur in order to fully
anticipate and plan for the direction that we will proceed.
The Innovation Grant program which is the partnership with Forest City Transportation to train and
employ AZ Truck Drivers continues to move forward. To date three individuals have obtained their
AZ Driver's License and two of them have been offered full time positions. There are currently two
individuals in the course right now who will be graduating within four weeks. There are a further
three individuals who we anticipate will begin their courses within the next three weeks. We are
optimistic we will reach our target of training fifteen participants by December of 2007.
The employment team will be offering an Essential Skills Workshop in late July to our participants.
The Essential Skills Workshop has been developed to meet a need identified within our client group
and help them identify their existing skills and market themselves to employers. If the workshop is
successful it would continue to be offered on an ongoing basis as part of the employment program.
We recently coordinated with our YWCA Literacy partner and purchased six seats in WIN XP six-
week course. This is a beginner computer course for some of our participants who have no
computer experience. Again, if this workshop proves successful we will offer another session
possibly in the fall.
Child Care:
Phase Two Best Start Planning continues, led by the Best Start Network, a sub-committee of the
Elgin Advisory Committee for Young Families, (EACYF). Over the past several months the Best
Start Network Committee finalized the framework for Phase Two of the Best Start Vision, the 2007-
2008 Best Start Community Plan (approved by City Council in July 2007) which focuses on System
Integration and the creation of early learning and care hubs. Consisting of community providers
who specialize in children's public health; children's mental health; child welfare; children's
developmental services; children's treatment services; as well as cultural and recreational services,
the Best Start Network will have a key role in the development and evolution of an integrated local
system of services. Although the municipality is responsible to lead and implement this initiative,
committee members have indicated a willingness to assume a shared responsibility and
accountability for moving toward the community vision of System Integration.
The 2007-2008 Child Care Service Plan also supports and complements the work of the Best Start
Plan. Also approved by City Council in July 2007, both plans have been submitted to the Ministry
of Children and Youth for approval.
The funding proposal from Forest Ave Child Care Centre was accepted and approved for the
construction of a new Child Care Centre at the corner of Sunset Road and Shaw Valley Drive. This
centre will have 98 child care spaces in total and 24 of those spaces are new spaces. This facility is
scheduled to open in April 2008.
The Early Learning Centre also began construction of their new Child Care Centre at the
intersection of Ron McNeil Line and Burwell Road. They are planning to be in operation in the fall
of this year. Once both projects are completed the community will have 120 new child care
spaces.
We have added a new purchase of service agreement with Wee Watch Home Child Care for service
in Elgin County. This is in addition to our current provider, Elgin Home Care, which operated 20
licensed home care prOViders throughout Elgin County. Wee Watch is currently recruiting home
care providers in St. Thomas.
We have been using the new web-based format in the Ontario Child Care Management System
(OCCMS) to process all new child care applications. We continue to work on the web-based
reporting process with our service providers. Once completed, child care providers will report
attendance/billing electronically instead of manually.
Recreation and camp programs are busy for the summer, as school-aged children switch from full
time school programs to full time summer care. Staff are processing more new families who
qualify for partial fee subsidies under the new income testing process. . Staff continue to monitor
the impact of the income testing process on available funding.
Social Housina:
Canada-Ontario Affordable Housina Proaram update
Rental & Supportive (capital) component:
Construction is underway on the two new apartment buildings at 25 Scott Street and 78 Steele
Street in St. Thomas. Signs have been placed by the Province at both sites which read as follows:
"This project is funded through the Canada-Ontario Affordable Housing Program and the City of St.
Thomas". The signs include the logos of the federal government, the Province, and the City of St.
Thomas.
Contribution Agreements between the City and the other two AHP proponents in Elgin County were
brought before City Council in August and were approved.
Eneray efficiency proaram
The Housing Administrator attended an Affordable Housing Energy Efficiency Outreach Session on
June 28 in London. All approved AHP proponents were invited to attend to learn about energy
efficiency rebates available under the AHP program and through other government (federal and
provincial) and Ontario Power Authority incentives. As well, existing social housing providers are
eligible to apply for rebates toward the purchase of Energy Star appliances or to help with the cost
of energy-efficiency upgrades such as window replacements or additional insulation. The
information will be conveyed to all social housing providers in St. Thomas and Elgin County.
Shelter proposal
A meeting was held at the Ontario Works offices on June 20 to discuss possibilities for collaboration
on the creation of a homeless shelter in St. Thomas. Attending the meeting were representatives
.....2tv
from the Salvation Army, the Canadian Mental Health Association - Elgin Branch, the YWCA, the
Ontario Works department, and City Council. A concept page was forwarded to Service Canada to
apply for funding under the federal Homelessness Partnership Initiative. The funding would be used
to hire a consultant to examine various options and costs.
Submitted by
~~ctn,
~~~~iaS-Elgin Ontario Works and Social Housing
Reviewed By:
OW&
SH
Treasury
Env. Serv
Planning
City Clerk
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peolase8
Quarterly
Month Caseload City County Average
Jan-05 878 639 239
Feb-05 903 649 254
Mar-05 905 657 248 895
Apr-05 883 652 231
May-05 837 629 208
Jun-05 823 638 185 872
Jul-05 810 637 173
Aug-05 816 626 190
Sep-05 805 618 187 851
Oct-05 800 598 202
Nov-05 814 591 223
Dec-05 853 571 282 844
Jan-06 885 611 274
Feb-06 881 606 275
Mar-06 893 617 276 886
Apr-06 857 583 274
May-06 841 572 269
Jun-06 800 536 264 860
Jul-06 788 533 255
Aug-06 788 533 255
Sep-06 787 537 250 836
Oct-06 749 514 235
Nov-06 759 523 236
Dec-06 795 552 243 819
Jan-07 829 583 246
Feb-07 863 599 264
Mar-07 892 623 269 861
Apr-07 870 608 262
May-07 874 605 269
Jun-07 848 590 258 863
Jul-07
Aug-07
Sep-07
Oct-07
Nov-07
Dec-07
863 CY Avg
6 # Months
819 Avg 2006
844 Avg 2005
872 Avg 2004
930 Avg 2003
1052 Avg 2002
ST. THOMAS
Corporation of the
City of 81. Tholnas
Report No.
OW-28-07
File No.
Date Authored:
Directed to:
Warden Lynn Acre and Members of County Council -
County of Elgin
August31,2007
Meeting Date:
Department:
Prepared By:
Subject:
St. Thomas-Elgin Ontario Works
Sandra Datars Bere, Director
Proyincial Goyernment Upload of Social Service Costs
Se tember 11, 2007
Attachment
Recommendation:
THAT: Report OW-28-07 be received for information.
Backaround:
In 1998, as part of local services realignment, the Provincial Government downloaded onto
municipalities the financial responsibility of paying 20 percent of Ontario Disability Support Plan (ODSP)
subsidy and Ontario Drug Benefit (ODB) benefit costs and 50 percent of the ODSP administration
costs, with the province paying the rest. Since that time, the City of St. Thomas, which acts as the
Consolidated Municipal Services Manager (CMSM) for social services for both the City and the County
of Elgin, has built the cost of these downloaded services into the Ontario Works budget, one-third of
which is paid for by the County through the current city/county cost share agreement.
Proiected Costs for 2007 - St.Thomas-Elqin
ODSP Program Costs
ODB
ODSP Administration
Cit Costs
$2,578,055
$771,809
$493,548
$3,843,412
Coun Costs
$1,289,008
$385,899
$246,770
$1,921,677
Total Costs
$ 3,867,063
$1,157,708
$ 740,318
$5,765,089
Report:
In an announcement made on August 20,2007, the provincial government advised that it would upload
the costs of these social programs from municipalities. It is understood based on information provided
on Premier McGuinty's website that beginning in 2008, the provincial government will immediately
upload Ontario Drug Benefit costs and then begin the ODSP upload in 2009, reducing costs to
municipalities by $935 once fully implemented in 2011. The following chart provides an overview of the
planned upload:
FOllr Year Upload of OOB and ODSP
Current
Provincial New Provincial Cost Shares
CoslSbares 2008 2009 2010 2011
ontario Pf\lg Bene!it$ 60"^'....100% 100"Ai 100"/. 100"4
Ontario PlsabUIIy Support Program
Adminietratkm Componern
Ontario Disability Support Prollram
Benefits compcncrn
60"/.
~ ,100%
100"/. 1 00"4
60"/.
~ .90%--)0-100%
For St.Thomas-Elgin, ODB costs (20% costs projected at over $1.16 million) will cease in 2008 and
ODSP Administrative Costs (%50 costs projected at over $740,000) will cease in 2009. ODSP Benefit
costs will continue as is until 2010 at which point the municipality will pay 10% of costs (down from
20%) and by 2011 will no longer pay any of the costs (projected currently at over $3.8 million).
-1-
The province has indicated that this announcement is just one part of a larger process that began last
year with the Provincial-Municipal Fiscal and Service Delivery Review, the final report of which is due to
be released next spring. The Ontario Works Department will continue to work with the province and
specifically the Ministry of Community and Social Services to acquire additional information to share
with Council as it becomes available. Subsequent operating budgets will be adjusted to reflect the
reduced costs, further to this uploading process.
Reviewed By:
Treasury
Env Services
Planning
City Clerk
Human
Resources
OW&
SH
~2~
ST. THOMAS
Corporation of the
City of 81. Thomas
Report No.
OW-29-07
File No.
Date Authored:
August 31, 2007
Directed to:
Warden Lynn Acres and Members of County Council -
County of Elgin
Meeting Date:
September 11, 2007
Department:
Prepared By:
Subject:
St. Thomas- Elgin Ontario Works Attachment
Sandra Datars Bere, Director One
Ontario Municipal Social Service Association submission to the Provincial-Municipal
Fiscal and Service Delivery Review
Recommendation:
THAT: Report OW-29-07 be received for information.
BackQround:
The Ontario Municipal Social Services Association (OMSSA) is a non-profit organization whose
members are involved in planning, managing, funding and delivering social and community services at
the municipal level throughout Ontario.
OMSSA works on behalf of Ontario's municipal service system managers-known as Consolidated
Municipal Service Managers (CMSMs). CMSMs, which include District Social Service Administration
Boards (DSSABs) have been established by the provincial government to act as consolidated service
system managers in the planning, managing and coordination of social and community services at the
local level across Ontario.
OMSSA promotes policy development and program delivery in the areas of children's services, social
housing and homelessness, and social assistance. It does so through:
. Adyocacy - OMSSA is one of Ontario's foremost organizations advocating for improved social
policies and programs, acting as the collective voice of the staff working for the Consolidated
Municipal Service Managers.
. Professional Deyelopment - OMSSA is a leader in the field of professional development,
offering practical, relevant and "hands-on" educational solutions customized to meet the needs
of its members.
. Information Sharing - OMSSA facilitates the dissemination of information, keeping abreast of
the latest developments in the social and community services field and sharing topical
information with its members.
OMSSA's Mission Statement is as follows:
Purpose
To build our members' capacity to plan, manage and deliver quality human services in their
communities.
Outcomes
. Increased public acceptance of the importance of human services to healthy communities.
. More progressive public social policy and program design.
Increased member capacity to plan, manage and deliver integrated human services.
Higher caliber professionals delivering human services.
As a CMSM, St. Thomas-Elgin Ontario Works (City of St. Thomas Ontario Works Department) is a
member of OMSSA and staff participates regularly in association meetings and training sessions and
conferences, both at provincial and zone levels. Forty-six (46) of forty-seven (47) CMSMs/DSSABs are
members of OMSSA.
-1-
Report:
In August 2006, the province announced that the government and the municipal sector would conduct a
joint review aimed at improving the delivery and funding of municipal services in Ontario. To date, the
ProYincial-Municipal Fiscal and Service Deliyery Reyiew has been examining how to improve
service delivery and infrastructure investment to assist communities. The Review is also analyzing the
provincial-municipal fiscal relationship and working to identify concrete solutions for promoting the
economic competitiveness of Ontario and its communities.
In July 2007, OMSSA developed and submitted a report to the Review, outlining key ideas and
recommendations regarding the delivery of social services within the province. OMSSA's central
position is that the current reliance on property taxes to fund social services in Ontario places a
significant burden on municipalities. OMSSA argues that while sustainable and alternative funding
sources and amounts are crucial to the smooth delivery of social services, municipal expertise and
excellence in the delivery of these services should also be acknowledged and strengthened to ensure
services are provided within the communities where they are needed. OMSSA contends that the social
service delivery system will be strongest if primarily funded through provincial means but delivered and
coordinated at the municipal level.
It is noted that a recent announcement by the provincial government (as outlined in Council Report
OW-28-07) is seen to be a positive start to address some of the issues that OMSSA has identified in its
report.
A copy of the OMSSA report is attached for Council review. Staff is available to provide additional
information and address questions as required.
Respectfully,
~~nd Social Hou,ing
Reviewed By:
Human
Resources
Treasury
Env Services
Planning
City Clerk
Other
~2~
OMSSA l>>
Ontario Municipal Social Services Association
Submission and Recommendations
to the
Provincial-Municipal Fiscal and Service
Delivery Review
July 2007
The Ontario Municipal Social Services Association (OMSSA) is the collective
voice of social and community service staff at the municipal level in Ontario. Our
mandate is to make positive, progressive change in the areas of early learning
and care, homelessness and housing, social assistance, employment services
and emergency social services.
OMSSA, with active membership participation from 46 of the 47 Consolidated
Municipal Service Managers / District Social Services Administration Boards
(CMSMs/DSSABs) in Ontario is the major voice representing Ontario's diverse
social service management and delivery system. CMSMs/DSSABs deliver
services to over 2 million Ontarians and manage the direct and indirect
expenditure of approximately $9 billion annually.
The Provincial-Municipal Fiscal and Service Delivery Review is of great interest
to our membership. Strengthening local service delivery, which was a
cornerstone of the 1998 Local Services Realignment (LSR) exercise, continues
to be a top priority for OMSSA members, who welcome the opportunity to
continue to work with the Province. One of the central issues that led to the
Review relates to Ontario's high reliance on property tax contributions to fund
and administer a range of social services. Ontario is unique in this reliance on
property tax revenue for income redistribution programs, a situation further
compounded by LSR.
RECOMMENDATIONS
Overview
It is OMSSA's central position that while it is imperative that issues of greater
fairness in the property tax system and the current balance of
provincial/municipal funding be addressed, it is equally important that municipal
service management of social services not only be retained but also
strengthened through this Review process.
For the purposes of this Review, OMSSA will focus its recommendations on the
central belief that all stakeholders - individual citizens, communities, employers,
service providers, and levels of government - have a vital interest in the
existence of a comprehensive, integrated, well-planned and well-managed
system of local human services. The following recommendations are concerned
with the key role that CMSMs/DSSABs play in such a system, and recommended
strategies to strengthen and enhance their capacity in that role.
1
Recommendation 1
That the Province reaffirm its commitment to the principles and goals of
local service management as articulated in March 1998.
Recommendation 2
That the Province work in partnership with CMSMs/DSSABs to revitalize
and reform the provincial-municipal contract relationship by establishing a
process to clearly define and negotiate shared program outcomes to
further strengthen principles such as shared accountability, adequacy of
funding and appropriateness of timelines.
Recommendation 3
That the Province, in partnership with CMSMsIDSSABs, establish a process
to adequately support and strengthen CMSM capacity to effectively
manage and deliver program outcomes.
Recommendation 4
That the Province establish a consistent process that draws on proven
CMSM/DSSAB leadership, networks including OMSSA, and local
accountability, resulting in broader and more comprehensive local
planning and consultation for existing and new initiatives.
Recommendation 5
That the Province commit to work in partnership with DSSABs, the
Northern Ontario Service Deliverers Association (NOSDA) and OMSSA to
address and resolve DSSAB governance reform prior to the November
2010 municipal elections.
OMSSA utilized an inclusive process in developing this submission, consulting
the majority of CMSMs/DSSABs through a number of forums designed to elicit
and incorporate their contributions and developing Ontario wide support for the
material and recommendations. Highlights of this process are:
. Active involvement of the OMSSA Board of Directors, the members of which
represent a diverse set of CMSMs/DSSABs;
. Active involvement from the OMSSA Policy and Advocacy Committee
representing an additional four CMSMs/DSSABs;
. A province-wide Think Tank in March 2007 which included 33 CMSMs;
. An input session at OMSSA's Learning Symposium and AGM in June 2007.
2
Section 1 - Principles and Goals of Municipal Service Management
The Local Services Realignment initiative of 1998 was a major step toward more
efficient and cost-effective government in Ontario. The changes implemented
under that initiative reflected many longstanding recommendations for how the
province and Ontario's municipal governments manage and deliver key public
services in Ontario.
The LSR reforms were based on a number of goals shared between the
provincial government and municipalities in every part of the province. These
goals were:
. greater accountability to the taxpayer;
. protecting priority services and maintaining critical standards;
. streamlined service delivery;
. capitalizing on local expertise and innovation with greater autonomy for local
government;
. reducing duplication and waste between levels of government.
At the time, the Province noted that the realignment of provincial and municipal
responsibilities.. .creates the opportunity to build more effective local systems...
and many opportunities across these programs to simplify access to services and
serve clients better, while at the same time improving cost effectiveness through
clearer accountability, better coordination, innovation, sharing of resources, and
economies of scale. (province of Ontario: Consolidation of Municipal Services
Management, 1998).
A key strategy used to achieve these goals was that the Province identified
CMSMs/DSSABs as the service system managers for human services. The
Province described this role as being a complex undertaking that requires an
investment of time and resources. (Province of Ontario: Roles and
Responsibilities - 2001, June 2001). The province also made it clear that service
system management goes well beyond the role of service deliverer. Key service
manager responsibilities include:
. local service system planning;
. resource allocation and reallocation;
· accountability;
· quality assurance.
OMSSA members are committed to their role as service system managers,
based on the view that communities and governments benefit from local service
system management.
3
Recommendation 1
That the Province reaffirm its commitment to the principles and goals of
local service management as articulated in March 1998.
Description
. The Province is requested to reconfirm its commitment to the roles and
responsibilities set out in 1998.
. CMSMs/DSSABs acknowledge the Province's responsibility for strategic
planning, setting policy, outcome evaluation and equitable resourcing.
. The Province is asked to reaffirm its commitment to supporting
CMSMs/DSSABs as local human services system managers.
Rationale
The role of service system manager, which implies a balance of accountability
and authority within a defined jurisdiction, is consistent with the role described in
Bill 130 for municipalities.
. Bill 130, the Municipal Statute Law Amendment Act, 2006, states that,
Municipalities are created by the Province of Ontario to be responsible and
accountable governments with respect to matters within their jurisdiction and
each municipality is given powers and duties under this Act and many other
Acts for the purpose of providing good government with respect to those
matters.
In this context, CMSMs/DSSABs have been assigned a more complex range of
roles and accountabilities than are expected of individual transfer payment
agencies. As service system managers, CMSMs/DSSABs are responsible for:
. Local Service System Planning including:
o Assessing service needs;
o Identifying planning partners;
o Developing planning processes;
o Developing strategic and operational plans.
. Resource Allocation and Reallocation including:
o Allocating and reallocating resources in keeping with strategic and
operational plans;
o Negotiating agreements with partners and delivery agents;
o Contracting for services and monitoring of agreements.
. Accountability including:
o Performance measurement (ministry/CMSM/agency);
o Program evaluation;
o Audit;
o Service contracting and monitoring of agreements.
4
. Quality Assurance including:
o Developing policy directives/guidelines;
o Licensing;
o Measuring client satisfaction;
o Program evaluation.
It is the central position of this submission that the role of service system
manager builds on and is consistent with the principles and goals of the Province
as recently set out in Bill 130.
There are clear benefits to CMSMs/DSSABs continuing to act as local service
system managers:
. Effective social services are integral to healthy and safe and economically
viable communities. Municipalities have an essential role to play in developing
the social infrastructure of their communities. Social services are an
investment - not a drain on our resources. Social services are critical to
supporting a healthy economy and Ontario's economic competitiveness,
within and outside Canada.
. Planning, management, integration and delivery of services happens best at
the local level by CMSMs/DSSABs:
o Knowledge of local community, local linkages, informal networks;
o Transparency, accountability, efficiency.
. The strength and legitimacy of our services comes from directly engaging
diverse communities:
o Community engagement is crucial to system and service improvement;
o The best in policy and program design often comes from the bottom up
and is community driven.
Section 2 - Strengthening the Current Framework of Service System
Management
Although the definition of service management was reasonably clear at the time
of the 1998 LSR exercise, there is still work needed to realize the underlying
principles and key elements, including shared accountability, appropriate levels
of resourcing and processes that are mutually respectful. Although the service
system management concept is based on a shared approach to accountability,
there has not always been adequate provision made to allow for meaningful
municipal input on outcomes, definitions, and approaches for reporting on
performance.
CMSMs/DSSABs embrace their role as service managers, and accept the
associated responsibilities. However, there is a lack of congruence in some
circumstances between this designated role and provincial policy or action.
Examples include:
5
. Although there is a mutual objective for greater human services integration,
the flexibility of CMSMs/DSSABs that already have some form of "one stop
shopping" for clients is limited by the restraints of intake and case
management technology and guidelines.
. There are overlapping roles and responsibilities in child care, whereby
CMSMs/DSSABs as service system manager are responsible for developing
a local plan based on environmental scans and needs analyses that are
responsive to community need. However, because the Province retains sole
jurisdiction over licensing and because the Province does not have the
authority to deny a license to any service provider who meets the regulatory
requirements, the Province may well be issuing licenses that do not fit with
the plan written by the Service System Manager.
Overall there is a concern that the provincial/municipal relationship needs to be
mutually accountable, with accepted processes in place to ensure program
outcomes and service targets are jointly negotiated and established within an
agreed-to funding envelope.
Recommendation 2
That the Province work in partnership with CMSMs/DSSABs to revitalize
and reform the provincial-municipal contract relationship by establishing a
process to clearly define and negotiate shared program outcomes to
further strengthen principles such as shared accountability, adequacy of
funding and appropriateness of timelines.
Description
. The Province is asked to commit to work in partnership with CMSMs/DSSABs
to establish program outcomes and expectations.
. Some form of "negotiation" process and sign-off would need to be
established.
. There is an opportunity to utilize growing benchmarking and related
performance data in establishing outcomes.
. Consistent with the significant level of accountability associated with service
system management, funding should be linked to outcomes and performance
through the use of incentives and penalties (this may require some appeal
process for extenuating circumstances). CMSMs/DSSABs should be and are
willing to be held accountable for their performance as service system
managers, provided the expectations and funding envelopes are mutually
established.
. Future refinements could consider the use of a consistent Service Contract
across programs irrespective of the program or its cost-shared basis.
. The Province should build on successful approaches that used joint tables to
discuss mechanisms on initiatives and shared definitions, e.g., Best Start;
Ontario Works Employment Outcomes Working Group.
6
. Service contracts and the associated processes will need to be reviewed and
modified where needed to bring them into line with an outcomes-based
accountability framework.
Rationale
. Outcomes should be part of the framework and linked to the purpose of each
program.
. Once CMSMs/DSSABs have had the opportunity for meaningful input on
outcomes from local perspective - and flexibility has been negotiated and
defined - we fully realize and accept our responsibility to deliver on those
outcomes.
. Holding CMSMs/DSSABs accountable for their service system management,
including how they plan for and consult with their communities to ensure
services respond to the community's needs, should be a component of
accountability.
Section 3 - Ensuring Local Capacity to Effectively Manage Service Systems
CMSMs/DSSABs believe that human services are best planned for and delivered
at the local level. The capacity for effective local service system management is
directly affected by the presence of:
. The level of meaningful input into program outcomes and definitions, and
ongoing input into program changes.
. An ongoing emphasis on continuous improvement to ensure a consistently
high level of local system management, community planning, program design
and service delivery.
. Adequate funding to realistically achieve program outcomes, reflecting the
true costs of service system management.
. Reliable and timely data to support system management and accountability
requirements.
Provincially-led and funded quality improvement initiatives such as the Advanced
Case Management Development Program (ACMDP) for Ontario Works front-line
staff and Professional Advancement and Career Education (PACE) for ODSP
management and front-line staff are seen as successful strategies to increase
local capacity. More such initiatives across all service areas would support local
service managers to achieve improved outcomes.
Recommendation 3
That the Province, in partnership with CMSMs/DSSABs, establish a process
to adequately support and strengthen CMSM capacity to effectively
manage and deliver program outcomes.
7
Description
. The Province is asked to confirm its commitment to increasing local capacity,
and is asked to work with province-wide associations including OMSSA to
identify priority areas for increased capacity.
. The Province needs to ensure CMSMs/DSSABs are consistently and
adequately resourced to effectively carry out their service system
responsibilities, including local planning functions. The full costs of local
service system management need to be taken into account in developing
program funding envelopes.
. Municipal associations should playa key role in working with the Province
and local members to identify capacity concerns and develop and implement
appropriate solutions. For example, OMSSA has demonstrated it has the
capacity to play a lead role in supporting the implementation of successful
initiatives including ACMDP, PACE and Income Testing for child care fee
subsidy.
Rationale
. All Ontarians should be able to expect a consistently high level of quality in
the services available to them. However, there is a wide range in the capacity
of CMSMs/DSSABs, owing to issues related to size, geography, complexity of
local needs and the availability of other resources and services, to respond to
their community's needs.
. The Province has a duty to ensure that there is consistency across all
communities in Ontario in terms of the quality and comprehensiveness of
locally available services.
. CMSMs/DSSABs are looking forward to doing what is needed to increase
their capacity to be effective service system managers, and would benefit
from an ongoing partnership with the Province to develop and implement
continuous improvement initiatives.
. Current program funding envelopes frequently do not take into account the
full cost of local planning.
. There are concerns that provincially mandated and funded data systems, for
example the Ontario Works SDMT system, do not properly support local
service management; however, developing local data systems is both
unaffordable and incompatible with the existing accountability framework.
Section 4 - Expanding the Framework to Broader Local Coordination
CMSMs/DSSABs have a multi-dimensional matrix of accountability. Beyond the
straightforward accountability to the Province and to clients as set out in the
legislative frameworks for social service programs, CMSMs/DSSABs are
accountable to their local elected councils, agencies and ad hoc service delivery
networks, as well as to the taxpayer and the broader community. The
expectations from those groups frequently go beyond those set out by the
8
province within the mandates of individual programs-and beyond those for
which the Province provides funding.
In particular, communities expect CMSMs/DSSABs to be aware of and have
some connection to all services available within the community, whether or not
the service is funded or delivered by the CMSM/DSSAB. Indeed, LSR highlighted
that CMSMs/DSSABs are best suited to identifying local needs, to have local
networks, and to foster the integration of human services across sectors.
However, provincial policy continues to be set by individual ministries, and
typically is concerned only with that ministry's mandate. Clearly, individual
ministries will - and should - continue to be accountable for leading the
development of their own programs. However, because all programs ultimately
are delivered in communities and their impacts are on the community,
communities should have an opportunity to be made aware of, and offer input, to
policy and program planning processes. This is especially important where
programs will have local impacts that cross the mandates of several ministries,
for example the implementation of the Labour Market Development Agreement
(LMDA) currently being led by the Ministry of Training, Colleges and Universities,
and the implementation of Best Start which touches several ministries MCYS,
MOE and MCSS.
Beyond being kept informed and offering input, CMSMs/DSSABs also can offer a
unique support to provincial ministries in the development of new programs.
Because of the broad access CMSMs/DSSABs enjoy within their communities,
they are able to act as a neutral convener, bringing together disparate players to
jointly identify common priorities and help overcome silos.
Recommendation 4
That the Province establish a consistent process that draws on proven
CMSM/DSSAB leadership, networks including OMSSA and local
accountability. This would result in broader and more comprehensive local
planning and consultation for existing and new initiatives.
Description
. The Province is asked to acknowledge that CMSMs/DSSABs need to be
included in, and frequently can playa lead or convening role in local planning
and consultations.
. The Province is asked to facilitate a forum where senior ministry and
CMSM/DSSAB leaders could meet on a regular basis to review existing or
new initiatives, to identify areas for further integration, and to identify where
there should be a role for CMSM/DSSAB input, local coordination, or other
involvement.
9
. Beyond those program areas where CMSMslDSSABs already play a role,
there may be opportunities to expand service co-ordination role and linkages
at the local level to a number of new initiatives. Examples are:
o LMDA;
o Immigration and settlement services;
o ODSP employment initiatives;
o Broader children's services planning linkages.
. The planning and co-ordination function would need to be appropriately
resourced.
Rationale
. There is a wide range of current interest and capacity in these issues across
the municipal system. CMSMs/DSSABs see local service integration and
coordination, including with those services which will never come under the
direct management or funding of the CMSM/DSSAB, as part of their mandate.
. There currently is no official table that would bring together ministries and
CMSMs/DSSABs to which the province can bring new ideas for discussion
with CMSMs in order to see what role CMSMs can play in operationalizing
initiatives and increasing local integration.
. Ontario's competitiveness would be enhanced by better linking related service
initiatives at local level.
. In many instances, CMSMs/DSSABs are in the best position to talk about
local community and planning and to channel local capacity.
. There is willingness in most areas for CMSMs/DSSABs to playa key role in
local planning or convening for human services.
. CMSMs/DSSABs are well positioned to make gains on service integration as
well, especially if operating more as local conveners and planners.
Section 5 - DSSABs
DSSABs were created as part of the 1998 LSR exercise under the District Social
Services Administration Boards Act, with the understanding that a more
appropriate governance model would be developed at a later date.
The creation of DSSABs had undeniable benefits for some people in the north,
including giving people in unincorporated areas access to and a voice in the
delivery of reliable social services for the first time. However, because DSSABs
were not clearly designed as an upper tier government they are not treated on a
consistent basis with other municipal forms of government.
Although some steps have been taken to address this situation and to develop a
strategy to reform DSSAB governance, it is imperative that the issue be resolved
prior to the 2010 municipal elections.
10
RECOMMENDATION 5
That the Province commit to work in partnership with DSSABs, the
Northern Ontario Service Deliverers Association (NOSDA) and OMSSA to
address and resolve DSSAB governance reform prior to the November
2010 municipal elections.
Description
The Province, working with NOSDA, DSSABs and OMSSA, develop a process to
identify the specific issues, and develop and implement mutually agreed upon
strategies and timelines to ensure that DSSAB governance is reformed prior to
November 2010.
Rationale
DSSABs do not fit within the Province's legislative framework used for the broad
range of municipal issues. One example of the consequences of not falling into
one of the usual municipal categories (example, CMSM, county, municipality), is
that DSSABs are not eligible to apply for most infrastructure funding available
from either the provincial or federal governments to build things such as social
housing or to deal with land ambulance costs, even though they are mandated to
do so by MCSS.
DSSABs deliver human services across over 80% of the province's landmass
and have developed into large organizations with combined operating budgets in
excess of $400 million annually. They have developed a level of complexity that
did not exist at the time of the LSR.
CONCLUSION
There continues to be strong support at the municipal level for the philosophical
subtext for the original Local Services Realignment, i.e. that both the Province
and local communities have mutually supportive but separate roles to play in the
policy development, funding, planning and delivery of human services. OMSSA
and its members welcome any steps towards a more rational delineation of roles
and responsibilities, within a mutually established framework of shared
accountability.
Ultimately, enhancing the intertwined social and economic success of Ontario's
communities is of equal importance to both the provincial and municipal orders of
governments. OMSSA and its members want to continue to work together with
the Province towards that shared goal and look forward to all future opportunities
to do so.
11
REPORTS OF COUNCIL AND STAFF
SEPTEMBER 11. 2007
Staff Reports - (ATTACHED)
24 Purchasing Co-ordinator - Semi-Annual Information Report - Contract Awards
(January 1,2007 to June 30,2007)
Director of Financial Services - Progress Report - Tangible Capital Assets
Director of Financial Services - Bill 130 - Addition of BIA's to Charitable Rebates
29
31
32
39
41
Director of Financial Services - Budget Comparison - July 31,2007
Director of Engineering Services - Furnival Road Slope Rehabilitation - Tender Award
Manager of Administrative Services - Amendments to the Fees and Charges By-law -
Summary Report
43 Ambulance & Emergency Management Coordinator - Ambulance Base Location Plan -
Municipal Input
48 Ambulance & Emergency Management Coordinator - JEPP Application Proposals for
2007/2008
50 Ambulance & Emergency Management Coordinator - 911 Advisory Board Requests
Funding
52 Director of Information Technology - Kronos Clock Replacement
54 Director of Information Technology - Rural Broadband Partnership Program Funding
Agreement
56 Manager of Cultural Services - Archives' Open House
58 Curator, Elgin County Museum - 50th Anniversary Exhibition Opening
60 Director of Cultural Services - Marketing the Elgin County Library System
REPORT TO COUNTY COUNCIL
FROM: Sonia Beavers, Purchasing Co-ordinator
DATE: 30 August 2007
SUBJECT: Semi-Annual Information Report - Contract Awards
(January 1, 2007 to June 30, 2007)
CORPORATE GOALCS) REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION
As per the County of Elgin's Procurement Policy 10.1; " an information report
containing the details relevant to the exercise of delegated authority for all
contracts awarded that exceed $5,000 including amendments and renewals is to
be prepared and reported to Council on a semi-annual basis."
In addition, the County of Elgin's Procurement Policy 3.14 states;
"Any expenditure exceeding $50,000 for a one time purchase or over an annual
basis must be reported to CounciL"
DISCUSSION I CONCLUSION:
The Council of the Corporation of the County of Elgin delegated authority to the
Directors to award contracts as follows;
Value Report Status
Greater than No report to Council required if within 10% of the
$5,000 but less approved budget allocation
than $50,000
Greater than No report to Council required if within approved
$50,000 but less budget
than $100,000
However, Council also approved that a semi-annual information report would be
brought forward containing details of the award of contracts including
amendments and renewals. The details of the award of contracts is attached as
Appendix A.
RECOMMENDATION:
THAT the Semi-Annual Information Report - Contract Awards - January 1, 2007
to June 30, 2007 be received and filed.
Respectfully Submitted
)~;-. ~C""A ~
Sonia Beavers
Purchasing Co-Ordinator
Approved for Submission
~ (~~<A4
Mark G. onald
Chief Administrative Officer
oF~~
Linda B. Veger . .
Director of Financial Services
APPENDIX A
Purchases greater than $5,000 but less than $100,000
January 1, 2007 to June 30, 2007
Department Budget Project Award Bid Price
Allocation (includes
taxes)
Administrative Operational Appraisal 450 Moir Luft Real $ 6,360.00
Services Sunset Dr and Estate
Fruit Ridge Line
Cultural Services Automation Computer Ontario Library $ 7,052.18
Budget Resources Cost Consortium
Sharing
Agreement
Elgin Manor Capital New Flooring Bernardo Group $ 5,550.16
Elgin Manor Capital Replacement of GE Security $ 13,774.70
Fire Alarm Panel Canada
Elgin Manor Capital Nurse Call System Media Multicom $ 70,644.76
Terrace Lodge Capital Architectural for Murphy & $ 8,051.76
New Fire Alarm Murphy
System T /L
Bobier Villa Capital Glass Cover for Aylmer Glass $ 31,683.82
Stairwell at Bobier
Villa
Terrace Lodge Capital Supply and install CD Drywall $ 15,035.04
new walls and
ceilings at front
office Terrace
Lodge
Engineering Capital Consulting Spriet Assoc. $ 5,943.44
Services
Jamestown Bridge
Repair
Engineering Capital Consulting Golder Assoc. $ 17,959.82
Services
Dexter Line,
Lakeshore Bluff
Slope
Engineering Capital Sunset Drive Hydro One $ 12,930.00
Relocates
Engineering Capital Heat Pumps Carrier Sales & $ 12,312.00
I Distribution
APPENDIX A
Purchases greater than $5,000 but less than $100,000
January 1, 2007 to June 30, 2007
Department Budget Project Award Bid Price
Allocation (includes
taxes)
Engineering Capital Spare Pumps for Straightline $ 11,550.65
WWTP Group
Incorporated
Engineering Capital Hwy#3 Video Municipality of $ 8,688.25
Inspections West Elgin
Terrace Lodge Capital Electrical Pro Electric $ 26,908.11
renovations for
resident room
lighting at Terrace
Lodge
Terrace Lodge Capital Architectural for Murphy and $ 11,500.00
new HV AC for Murphy
lobby area at
Terrace Lodqe
Engineering Capital Currie Road Municipality of $ 6,497.00
Excavations Dutton-Dunwich
Engineering Capital Engineering fees Spriet Associates $ 10,635.52
for New Sarum
Bridge
Engineering Capital Electrical JMP Engineering $ 23,315.76
Improvements
Port Stanley Lift
Bridqe
Engineering Capital Survey County Spriet Associates $ 7,356.18
Road 24
Terrace Lodge Capital Supply 2 Palser $ 8,316.30
humidifiers for Enterprises
Terrace Lodge
Financial Capping Consulting MTE - Municipal $ 8,230.34
Services for Equity
Consultants
APPENDIX A
Purchases greater than $5,000 but less than $100,000
January 1, 2007 to June 30, 2007
Department Budget Project Award Bid Price
Allocation {includes
taxes}
Financial Operational Auditing Services Raven & Shaw $ 10,850.00
Services for 2006
Human Operational ONA Negotiations Eames $ 6,819.90
Resources Enterprises Inc.
Information Capital Colour Copier Ricoh Canada $ 12,611.15
Technology
Information Operational Hardware Protek Systems $ 56,595.30
Technoloqy
Elgin Manor Capital Black and White Ricoh $ 9,306.73
Copier - Elgin
Manor
Information Operational Software Sage Software $ 8,274.69
Technoloqy
Museum Operational Oil Spill Clean Up Safety Kleen $ 9,572.52
(Vacant)
Terrace Lodge Capital Renovations CD Drvwall $ 5,757.13
Terrace Lodge High Intensity Low air loss KCI $ 6,000.00
Needs mattress
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
Jennifer Ford, Financial Analyst
DATE:
August 16, 2007
SUBJECT:
Progress Report - Tangible Capital Assets
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION:
In May, Council approved that a summer student be hired to assist with the first
phase of the tangible capital asset project; an inventory of assets not including
roads and bridges.
DISCUSSION:
To date the following actions are taking place:
. assigned a project leader, Jennifer Ford,
. established an in-house committee that meets monthly,
. obtained the approval of the County auditor on the method of tracking the
inventory,
. completed the inventory. It will be forwarded to the Directors for their
review and approval. Some amendments and additions may be required
after that review,
. appraised all County owned buildings, excluding Elgin Manor,
. inventoried all roads and bridges,
. costed all roads and bridges,
. retained a consultant to assist with bridge conditions,
. retained a consultant to assist with building conditions,
. reviewed and decided on a computer program to collect the financial
information,
CONCLUSION:
The tangible capital asset project is proceeding in a timely fashion. The next
phase is costing the inventory and that has already been started.
RECOMMENDATION:
THAT the report titled "Progress Report - Tangible Capital Assets" dated August
16,2007 be received and filed.
Respectfully Submitted
~~
Director of Financial Services
i~ Cdvd
Financial Analyst
Approved for Submission
/'"'
f20'-- ~~ I~
Mark G. cDonald :y2
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
August 16, 2007
SUBJECT:
Bill 130 - Addition of BIA's to Charitable Rebates.
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION/DISCUSSION:
Bill 130 includes a requirement to include BIA charges in the tax rebate program
for eligible charities - By-Law 98-34 as amended by By-Law 04-22. The
amendment required is the addition of the following to the definitions:
d) "Taxes", for the purpose of charitable rebates, includes charges as set out
under Section 208 of the Municipal Act and satisfies the conditions as set
out in Section 361 (12) of the Municipal Act. Charges under Section 208
are charges imposed for business improvement areas (BIA's).
A copy of this change was sent to the Treasurers.
CONCLUSION:
Bill 130 adds BIA's charges as being eligible for the charitable tax rebate. An
amendment is required to By-Law 98-34.
RECOMMENDATION:
THAT the addition to definitions as set out in the report titled "Bill 130 - Addition
of BIA's to Charitable Rebates" dated August 16, 2007 be included in the
property tax rebate program for eligible charities; and,
THAT a by-law be prepared.
Respectfully Submitted
ct:~~
Director of Financial Services
Approved for Submission
~M~
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
August 16, 2007, 2007
SUBJECT:
Budget Comparison - July 31, 2007
Corporate Goal Referenced:
To ensure fiscal responsibility and accountability.
Introduction:
Attached is the budget comparison to July 31,2007 for the County operating departments.
Discussion:
The departmental totals are reasonable for the seventh month of the year. Wage and benefit
lines continue to be very close to the budgeted amount. The benefit lines will improve as more
staff reach the maximums for Canada pension and employment insurance.
Corporate Expenditures - 55,090 - insurance paid late 2006. Next billing will come due
November 15th. Small positive variances in several other lines make of the balance of this
positive variance.
Overall the three Homes are in a positive position. The increases in revenues started flowing
in April. Effective September 1 st the Homes will receive an increase in raw food costs of
$1.43 per diem. This equates to approximately $129,000 annually. Terrace Lodge is over in
the wage lines with several outbreaks already this year. Other budget lines are being closely
scrutinized to make up some of the wage line negative variance.
Library - 241,151 - grants from 2006 and 2007. The Library is in the process of carefully
selecting expenditures for these grants. Also the annual grant from the Province has been
received.
Provincial Offences - 275,546 - revenues higher, showing the increase from 401 fines. The
first payment to the municipalities was made in early July.
Ambulance Services - 72,396 - contractor payments lower than expected at budget time.
Theses lower payments lead to lower payments from the City of St. Thomas.
WSIB expenditures for 2007 will be close to $500,000. The reserve will more than cover that
amount.
The capital budget comparison is also included for your review.
Recommendation:
THAT the report titled Budget Comparison - July 31, 2007 and dated August 16, 2007 be
received and filed.
Respectfully Submitted
Approved for Submission
L~~~
Director of Financial Services
~. ~~2<1Lr
Mark G. M on aid
Chief Administrative Officer
COUNTY OF ELGIN
Departmental Budget
Comparisons
For The 7 Periods Ending July 31,2007
Total YTD YTD Variance %OF
Budget Budget Actual 0 Budget
Warden & Council
Wages 178,520 89,260 89,258 3
Benefits 8,000 4,000 3,660 340
Operations 72,000 44,558 35,488 9,071
Total 258,520 137,819 128,405 9,414 49.67%
Administrative Services
Wages 270,450 144,691 143,290 1,401
Benefits 59,500 31 ,833 35,195 (3,363)
Operations 15,600 9,100 10,443 (1,343)
Total 345,550 185,623 188,928 (3,305) 54.67%
Financial Services
Wages 305,968 166,324 166,586 (262)
Benefits 73,891 40,167 41,920 (1,753)
Operations 16,200 9,450 11,882 (2,432)
Total 396,059 215,941 220,389 (4,447) 55.65%
Human Resources
Wages 320,000 171,200 170,822 378
Benefits 85,200 46,315 39,072 7,243
Operations 16,800 9,800 9,077 723
Total 422,000 227,315 218,971 8,344 51.89%
Administration Building
Wages 180,000 96,300 94,153 2,147
Benefits 45,000 24,075 21,386 2,689
Operations 96,500 59,603 49,431 10,171
Total 321,500 179,978 164,970 15,007 51.31%
Corporate Expenditures
Insurance 263,500 247,716 225,617 22,099
Telephone 30,000 17,500 19,444 (1,944)
Legal & Professional 95,000 55,417 46,570 8,846
Retiree Benefits 25,000 14,583 10,452 4,132
Other Expenditures 87,990 51,328 29,371 21,956
Total 501,490 386,544 331 ,454 55,090 66.09%
Engineering
Wages 259,000 138,565 144,169 (5,604)
Benefits 59,000 31,565 35,513 (3,948)
Operations 80,100 46,725 6,995 39,730
Maintenance 2,586,850 1,295,925 1,289,922 6,003
Total 2,984,950 1,512,780 1,476,600 36,180 49.47%
Agriculture
Fees Revenue 0 0 (210) 210
Operations 32,953 16,527 15,550 977
Total 32,953 16,527 15,340 1,187 46.55%
Elgin Manor
Revenues (4,585,470) (2,674,858) (2,695,098) 20,241
Wages 4,106,768 2,197,121 2,228,672 (31,551)
Benefits 1,032,002 552,121 610,142 (58,021 )
Operations 969,361 568,377 451,188 117,190
Total 1,522,661 642,762 594,903 47,858 39.07%
Terrace lodge
Revenues (5,172,542) (3,017,316) (3,024,551 ) 7,235
Wages 4,093,056 2,263,556 2,357,393 (93,837)
Benefits 1,166,521 645,113 641 ,448 3,665
Operations 982,404 576,194 539,934 36,261
Total 1,069,439 467,547 514,224 (46,676) 48.08%
Bobier Villa
Revenues (2,927,060) (1,707,452) (1,714,718) 7,266
Wages 2,883,810 1 ,542,838 1,521,236 21,602
Benefits 723,980 387,329 372,911 14,419
Operations 718,602 421,268 395,717 25,551
Total 1,399,332 643,984 575,145 68,838 41 .10%
Museum
Wages 84,681 45,498 35,957 9,541
Benefits 20,977 11 ,223 8,908 2,315
Operations 25,300 14,759 30,192 (15,434 )
Total 130,958 71,479 75,057 (3,578) 57.31%
Library
Wages 1,108,648 593,852 604,400 (10,549)
Benefits 267,944 143,350 145,696 (2,346)
Collections 239,500 139,708 167,554 (27,846)
Operations 243,173 141,851 (140,041) 281 ,892
Total 1,859,265 1,018,761 777,610 241,151 41.82%
Archives
Wages 85,358 45,667 56,061 (10,394)
Benefits 22,193 11 ,873 14,911 (3,038)
Operations 51,800 30,217 23,791 6,426
Total 159,351 87,757 94,762 (7,006) 59.47%
land Division
Wages 57,640 31,611 30,809 801
Benefits 9,610 5,168 6,074 (906)
Operations (67,250) (39,229) (35,756) (3,473)
Total 0 (2,451 ) 1,127 (3,578) 0.00%
Emergency Measures
Wages 5,300 2,836 2,836 0
Benefits 1,375 736 736 0
Operations 9,000 5,250 4,179 1,071
Total 15,675 8,821 7,751 1,071 49.45%
Information Technologies
Wages 197,525 105,676 108,639 (2,963)
Benefits 49,381 26,419 27,674 (1,256)
Operations 299,749 174,854 141,387 33,467
Total 546,655 306,948 277,700 29,249 50.80%
Provincial Offences
Grant (75,045) (43,776) (93,004 ) 49,228
Fines Revenues (700,000) (408,333) (523,583) 115,250
Shared Revenues - Municipal 381,655 190,828 120,709 70,118
Wages 146,275 78,257 79,631 (1,374)
Benefits 32,200 17,227 20,632 (3,405)
Operations 185,975 96,119 50,389 45,729
Total (28,940) (69,679) (345,225) 275,546 1192.90%
Ambulance Services
Province of Ontario (3,097,692) (1,806,987) (1,827,415) 20,428
City of St. Thomas (1,476,139) (861,081 ) (821,691 ) (39,390)
Contractor Payments 6,590,990 3,844,744 3,763,095 81,649
Wages 67,817 36,282 37,225 (942)
Benefits 17,972 9,615 9,679 (64)
Operations 35,300 20,592 9,876 10,715
Total 2,138,248 1,243,165 1,170,769 72,396 54.75%
Collections
Revenue (305,000) (177,917) (167,005) (10,912)
Shared Revenues - Municipal 147,919 73,960 77 ,269 (3,310)
Wages 47,520 25,423 25,658 (235)
Benefits 12,545 6,712 7,034 (322)
Operations 34,300 20,008 14,858 5,151
Total (62,716) (51,814) (42,186) (9,628) 67.27%
Economic Development
Grants (90,000) (52,500) 0 (52,500)
Wages 106,390 58,312 58,062 250
Benefits 18,260 9,769 12,489 (2,720)
Operations 127,200 74,200 34,371 39,829
Total 161,850 89,781 104,922 (15,141) 64.83%
COUNTY OF ELGIN
Contract Status
As of August 17, 2007
Contract
2660-05-01
2660-05-03
2660-05-04
2660-05-05
2660-05-08
2660-06-04
2660-06-05
2660-06-06
2660-06-07
2660-06-08
2660-07-01
2660-07-02
2660-07-03
2660-07-04
2660-07-05
2660-07-06
2660-07-07
2660-07-08
2790-02-01
2800-01
2800-04-02
2830-04-01
2830-06-01
2840-01
5000-07-01
5780-06
5780-07-
5800-03-02
5910-05-01
5910-05-02
5910-05-03
5910-05-04
5910-06-02
5910-06-03
5910-07-01
5910-07-02
5910-07-03
5920-04-06
5920-05-01
5920-05-02
5920-05-06
5920-05-09
5920-05-13
5920-06-03
5920-06-04
5920-07-01
5920-07-02
5920-07-03
5920-07-04
5920-07-05
5920-07-06
5920-07-07
5920-07-08
5920-07-09
5930-03-01
5930-03-05
5930-06-02
5930-06-03
Garage
Heat Pump Replacements - Admin
Misc Professional Services - Admin
Office Improvements - Admin
Accessibility Upgrades - Admin
Renovation for HR - Admin
Office Equipment - Admin
Painting - Admin
Renovation for EDO - Admin
Committee Room #2 - Admin
Graham Scott Enns Office Renovations
Asbestos Report 2007 - Admin
Asbestos Report 2007 - Garage
Boiler Replacement - Garage
Miscellaneous - Garage
Washroom Modifications - Admin
Emergency Generator Control Panels - Admin
Corporate Display Board - Admin
Misc Emergency Repairs - Museum
Ambulance Replacement
Ambulance Equipment
Emergency Response Vehicle
Emergency Measures - Generator
Vehicle Replacement
Photocopiers
IT - Hardware
IT - Hardware
Library Accessibility
Door and Wall Protection - EM
Painting - EM
Nurse Call Upgrade - EM
Resident Security Improvements - EM
Sprinkler System - EM
Resident Outside Walkways - EM
Tuck Shop Flooring - EM
Asbestos Report 2007 - EM
Gazebo - EM
Magnetic Locks - TL
Air Handling Units - TL
Dining Lounge for Secured Residents - TL
Lighting in Visitor Parking - TL
Painting - TL
Resident Security Improvements - TL
Front Lobby - TL
Resident Room Lighting - TL
Furniture Replacement - TL
Asbestos Report 2007 - TL
HVAC Upgrade - Lobby Reception - TL
Inground Sprinkler System - TL
Miscellaneous Prof Fees - TL
New Fire Alarm Panel - TL
New Elevator - TL
Activation/Nurse Room Modifications - TL
Main Dining Rm Servery Improvements - TL
Door/Wall Protection - BV
Painting - BV
Nurse Station Refurbish - BV
Resident Security - BV
ContractStatus
Proiect Budaet
$
89,316.71
80,000.00
45,000.00
75,000.00
220,000.00
165,000.00
10,000.00
10,000.00
20,000.00
20,000.00
45,000.00
15,000.00
15,000.00
26,666.68
10,000.00
130,000.00
30,000.00
25,000.00
4,000.00
571,518.88
114,070.00
55,000.00
5,000.00
56,600.00
25,000.00
120,000.00
71,908.00
100,000.00
20,000.00
40,000.00
90,000.00
15,000.00
30,000.00
80,000.00
10,000.00
15,000.00
20,000.00
15,000.00
220,000.00
41,400.00
40,000.00
60,000.00
40,000.00
75,000.00
55,000.00
10,000.00
15,000.00
80,000.00
10,000.00
15,000.00
85,000.00
250,000.00
30,000.00
20,000.00
30,000.00
60,000.00
45,000.00
50,000.00
Actual Costs to
Date
Remainina Proiect
budaet
$
66,828.67
31,768.00
18,390.71
46,110.69
220,000.00
159,099.38
1,665.82
5,169.04
7,334.27
8,125.98
3,000.00
15,000.00
15,000.00
26,666.68
10,000.00
129,000.00
30,000.00
25,000.00
2,261.00
261,857.84
85,432.72
19,783.50
(1,828.43)
18,154.99
3,637.71
176.48
16,567.69
44,463.36
20,000.00
1,908.32
8,752.00
2,092.67
11,890.12
28,635.74
4,764.00
15,000.00
19,400.00
3,351.85
(7,572.24)
(8,135.49)
40,000.00
9,570.67
19,427.16
(12,884.28)
20,293.26
(76.40)
15,000.00
68,956.40
(754.28)
10,970.00
80,812.50
240,975.00
30,000.00
20,000.00
15,394.19
26,890.09
24,372.00
242.34
Page 1 of 2
COUNTY OF ELGIN
Contract Status
As of August 17, 2007
Contract
5930-06-04
5930-07-01
5930-07-02
5930-07-03
6000-01
6090-04-02
6090-05-02
6090-06-01
6090-06-03
6090-06-04
6090-07-01
6090-07-02
6090-07-03
6090-07-04
6090-07-05
6200-03-01
6200-03-03
6200-06-02
6200-06-03
6200-07-01
6210-01
6220-06-02
6220-06-05
6220-07-01
6240-07-01
6250-07-01
6250-07-02
6250-07-03
6250-07-04
6250-07-05
6250-07-06
6250-07-07
6250-07-08
6250-07-09
6250-07-10
6260-07-01
6290-05-01
6290-06-04
6290-06-05
6290-06-06
6290-07-01
6290-07-02
6290-07-03
6300-01
6330-06-01
Beds - BV
General Store - BV
Asbestos Report 2007 - BV
Misc Professional Fees
Bridge Replacement
Rail Road Crossing Improvements (PSTR - Rd 4 Signals Rd 48)
Road 4 Sunset Road Rehabilitation - COMRIF 11493
Misc Engineering Services (Rd 24 EA, Bridge Inspect)
Avon Dr & Putnam Rd Sightline Improvements
Miller Road Curb, Gutter and Drainage at School
Glen Erie Line - Slope Failure
Fumival Road Slope Repair
Road Crack Sealing
Miscellaneous Capital Projects
Transportation Master Plan
Road 7 Construction
Road 42 Relocation
John Wise Line Road Slope Repair
Talbot Line Rehabilitation
Road 18 DS Treatment - (119 to Southdel Dr)
Land Purchase
Road 18 Paved Shoulder at 401 Overpass
Road 26 Resurfacing (25 to RR Tracks)
Road 48 Resurfacing (Rd73 to Rd 47) plus edge repair
Rd 8 Shoulder Graveling (401 to Thames R) plus Berm removal
Road 45 Thin Cold Mix Overlay (Rd 4 to Rd 28)
Road 40 Thin Cold Mix Overlay (Hwy 3 to Glencolin Line)
Road 46 Thin Cold Mix Overlay (Hwy 3 to Best Line)
Road 2 Thin Cold Mix Overlay (103 to West Lome)
Road 6 Thin Cold Mix Overlay (Blacks Rd to 103)
Road 52 Thin Cold Mix Overlay (74 to 73)
Rd 8 Thin Cold Mix Overlay(Currie to 401 plus Bus Entrances)
Rd 37 Thin Cold Mix Overlay (Avon to Oxford Line)
Rd 55 Surface Treatment (Tunnel to Lakeshore)
Sparta Line Thin Cold Mix Overlay
Road Sign Replacements
New Sarum Bridge - COMRIF 13840
Beecroft Culvert Replacement Engineering
Port Burwell/Jamestown Bridge Repairs
Bridge Deck Condition Surveys
King George Lift Bridge - Mechanical
Graham Road Culvert Lining (42 S of Crinan Line)
Black's Bridge - Rural Initiatives
Municipal Drains
Guide Rail
2800-04-01 Ambulance Bases
6030-05- Sewage Treatment Plant
ContractStatus
Proiect Budaet
225,000.00
23,800.00
10,000.00
10,000.00
696,640.00
55,000.00
4,400,331.60
100,000.00
20,000.00
80,000.00
200,000.00
200,000.00
188,000.00
100,000.00
25,000.00
1,600,000.00
735,000.00
250,000.00
2,995,484.11
200,000.00
455,000.00
50,000.00
145,000.00
650,000.00
130,000.00
72,000.00
60,000.00
64,000.00
126,000.00
72,000.00
165,000.00
270,000.00
48,000.00
60,000.00
25,000.00
25,000.00
525,000.00
15,000.00
40,000.00
30,000.00
100,000.00
50,000.00
1,500,000.00
933,000.00
180,000.00
21,624,735.98
20,541.00
20,541.00
Actual Costs to
Date
Remainina Proiect
budaet
156,994.08
15,428.09
10,000.00
10,000.00
501,468.69
20,537.55
(1,664,461.37)
6,794.10
17,376.00
79,890.91
181,486.22
200,000.00
188,000.00
81,114.00
23,717.20
58,301.97
16,390.44
(5,346.06)
1,889,995.58
88,452.25
54,072.44
50,000.00
59,034.34
648,787.82
23,130.71
72,000.00
60,000.00
64,000.00
126,000.00
72,000.00
165,000.00
270,000.00
48,000.00
60,000.00
25,000.00
24,317.79
68,757.04
11,920.16
34,392.98
22,115.87
56,937.49
651.11
1,496,469.95
38,168.75
501.88
7,404,335.94
Page 2 of 2
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager of Road Infrastructure
Sonia Beavers, Purchasing Co-ordinator
DATE: August 28, 2007
SUBJECT: Furnival Road Slope Rehabilitation - Tender Award
Coroorate Goal's) Referenced:
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support economic
development and sustainable growth.
To ensure fiscal responsibility and accountability.
Introduction
As part of the approved 2007 Capital Budget, the Furnival Road Slope Rehabilitation
Project was advertised per the County's purchasing policy and was received until August
30, 2007.
Discussion
The Furnival Road Slope Rehabilitation Project was tendered per the County's purchasing
policy. The project will provide sub-surface drainage and reshape a sliding road side slope
just south of Johnston Line.
The following tables list the tenders received from lowest to highest price for each of these
projects.
Furnival Road Slope Rehabilitation - Furnival Road, West Elgin
Submitted rice
$126,564.00
$151,860.90
$186,758.69
$186,900.00
$196,764.62
$198,856.00
$365,228.30
Conclusion
The Furnival Road Slope Rehabilitation Tender was advertised per the County's purchasing
policy and received until August 30, 2007. The lowest tender is within the budget
allocation.
Recommendation
THAT A-Excavating Ltd. be selected to complete the Furnival Road Slope Rehabilitation
Project, at their total tender price of $ 126,564.00 inclusive of taxes; and,
THAT, the Warden and Chief Administrative officer be directed and authorized to enter
into an agreement with this company to complete the project.
RE~ED
Peter Dutchak
Manager of Road Infrastructure
APPROVED FOR SUBMISSION
11W,,~ ~
Clayton Watters
Director of Engineering
) ~c."_ ~(....gLu-'^-7
Sonia Beavers
Purchasing Co-ordinator
~
,
~
Mark Mc nald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Sandra Heffren, Manager, Administrative Services
DATE:
July 23, 2007
SUBJECT: Amendments to the Fees and Charges By-Law - Summary Report
Introduction:
Each year staff review the fees and charges levied for administrative activities within each
department to ensure costs are being recovered.
Discussion:
Normally changes to fees and charges are accommodated at the end of each year.
However, with the change to Land Division application fees agreed to in July 2007, the
opportunity is presented earlier in the year to make changes in other departmental
chargeable activities to reflect actual costs, as follows:
CULTURAL SERVICES - Archives (authority under the Municipal Act)
Old Schedule
New Schedule
Microfilm Reader-Printer
CD file $5.00 per file (includes CD)
Delete - now covered through other fees
Lonq-Distance Research
$30.00/hour
Lonq-Distance Research
$40.00/hour
CULTURAL SERVICES - Elgin County Museum (authority under the Municipal Act)
Meetinq Room Rental Rates
General Public $20.00 including taxes)
Elgin County Women's Institutes
$15.00 including taxes)
Delete - room is not rented to outside
groups
Conclusion:
The increases to fees and charges requested by departments should be implemented and
the Fees and Charges By-Law amended to reflect current costs.
2
Recommendation:
That the increases to fees and charges contained in this report be adopted and the
necessary by-law be prepared.
Respectfully Submitted
Approved for Submission
~~
Mark G. . Donald,
Chief Administrative Officer.
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance & Emergency Management Coordinator
DATE: August30,2007
SUBJECT: Ambulance Base Location Plan - Municipal Input
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
To provide innovative and collaborative quality service.
To recognize and seize opportunities for improvement.
INTRODUCTION:
At the July 24h, 2007 Council Meeting a report entitled "Ambulance Base
Location Plan", a planning document, was presented for Council's consideration.
Council referred the report to the affected municipalities for input.
DISCUSSION I CONCLUSION:
In 2006, recognizing the importance of planning, County Council directed staff to
prepare an Ambulance Base Location Plan for consideration in addressing future
ambulance base needs across the county.
Council has already made decisions regarding ambulance bases in St. Thomas
and in Aylmer/Malahide. Operational considerations and recommendations were
presented regarding bases in Dutton/Dunwich and West Elgin.
Correspondence was received from the Municipalities of West Elgin and
Dutton/Dunwich regarding their input into the Ambulance Base Location Plan.
Both are attached for Councils review.
The Council of Dutton/Dunwich is recommending the new ambulance base be
located on County owned property fronting on Pioneer Line near Bobier Villa. As
the original report stated, currently the Dutton ambulance is dispatched 2: 1 to the
east of the county. Therefore the intention of Dutton/Dunwich to hard surface the
remaining section of Pioneer Line to the east is important in providing the
ambulance with easy access to the east.
The planning document timeframe identified for a new base in Dutton/Dunwich
was approximately 2011. This allows three years after the Aylmer/Malahide base
is built for putting aside funding, planning and building. It is prudent to again
review pertinant Dutton ambulance call volume/locations and the population and
development trends of Dutton/Dunwich in approximately three years to make
sure nothing dramatic has changed and our current direction still makes sense.
Referring to the original report, it was suggested that funds in the amount of
$179,000 be put aside annually for the years 2009 to 2011 toward the new
Dutton Base.
West Elgin has made its position very clear in that it is opposed to the proposal to
move the ambulance base in West Elgin from Rodney to West Lome. As part of
every well managed program's reviewing, planning and assessing process, it is
recommended that pertinant information regarding call volumesllocations, and
population and development trends in West Elgin be reviewed in 2012 to assess
any implications on the ambulance base location in that municipality.
RECOMMENDATION:
That Council agree in principle to the building of a new ambulance base in
Dutton/Dunwich by the approximate timeframe of 2011; that $179,000 be set
aside annually for the years 2009 through 2011 for this purpose; and that
pertinant information regarding call volumesllocations, population and
development trends be reviewed in 2010 to assist in a final decision regarding
location of the new base and to bring this information forward to Council, and
That pertinant information be reviewed regarding call volumes/locations, and
population and development trends in West Elgin in 2012 to assess implications
on the ambulance base location in that municipality.
Respectfully Submitted
Approved for Submission
~
Chief Administrative Officer
Larysa PJ drusiak, Ambulance &
Emergency Management Coordinator
W:ly~ JllftutticipetlulJ of ;EJI~ro tQIgin
August 10, 2007 D
t~~J(; ~!~ 2nD7
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Attn: Larysa Andruisiak
Ambulance and Emergency Management Co-ordinator
Dear Ms. Andrusiak:
RE: AMBULANCE BASE LOCATION PLAN
The county plan to relocate the Rodney Ambulance station to West Lorne is
flawed in its logic, incorrect in its assumptions and contrary to the needs of the
Municipality of West Elgin. It is council's firm position that this move should not
occur.
Once called Centreville, Rodney is located in the center of our municipality.
.. West Lorne, just one road from Dutton-Dunwich is covered by both the Rodney
and the Dutton/Dunwich Ambulance.
If the station were moved, this double coverage would not be available to Rodney.
In fact, more of our residents would be further away from a station after the move
than before it.
This degradation of service to the central and western parts of our municipality
would more than cancel out any benefit to the eastern edge already bordering on
Dutton/Dunwich.
Using percentage growth figures with low populations means just a few people
can show a large percentage change. The rational for spending hundreds of
thousands of dollars on a new ambulance station should not be based on
percentage growth but rather the actual number of people who would see a
benefit minus those who would see a reduction in service.
22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644
When the Ambulance changed operators West Elgin sought assurances that
service would not centralize to St.Thomas to the detriment of our municipality.
This proposed move flies in the face of those reassurances.
Our Volunteer Firemen at that time had strong concerns that as ambulance
service centralized to St.Thomas they would become first responders by default.
Those volunteers then, as now, feel this is a burden they are not prepared to take
on. As a municipality, we feel its is unfair to over burden our volunteers and risk
their resignations.
We feel that enhancing co-operation with bordering counties like Chatham-Kent
improves services for fringe municipalities and is an essential strategy for
municipalities like ours that are far from the center. We see no advantage in
ending this co-operation by moving the ambulance station closer to St.Thomas
and we note you continue to co-operate with other counties
If our community had been consulted first you would have seen that we are best
served by leaving the Rodney Ambulance station where it is. It would save money
and provide the best service for the whole municipality. If Municipalities are to pay
for half of land ambulance, our opinions on cost reductions and optimum service
must be taken into account.
Yours truly,
*P~
Graham Warwick
Mayor
cc. M. McDonald
S. Heffren
Warden Acre
MAYOR
Bonnie Vowel
259 Mary Street
Dutton, NoL IJO
:Jvl unicipaCity of (j)uttonj(j)unwicli
Box 329,199 Main Street, DUITON, Ontario NoL 1JO
Telephone: (519) 762-2204 Fax No. (519) 762-2278
Clerk Treasurer Administrator
Ken Loveland
August 21, 2007
COUNCILLORS
Ian Fleck
272 Main Street Box 542
Dutton, NoL IJO
John Yokom
32543 Pioneer Line, R.R. # 1
Dutton, NoL IJO
Donald H.page
7949 Coyne Road R. R. # 2
Wallacetown, NoL 2Mo
DEPU1Y MAYOR
Cameron McWilliam
28740 Celtic Line R. R. # 1
Dutton, NoL IJO
County of Elgin
Mark McDonald
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
~~ECE~VED
AUG 2 3 2007
t~tfLH~'f.'i
.,., ".'I.'M
tLU ti
Attention: Mark McDonald
,~Ni:I~ll~Tr. h 'rnF~ l."~RVll'ES'~
.""~t'i! I); Vl nr, i . . C '11; rv
Dear Mr. McDonald,
Re: Ambulance Base Location Plans
The Council of the Municipality of Dutton/Dunwich reviewed the Ambulance Base Location Plan at their
recent meeting. It is the recommendation of Council that the County of Elgin should construct a new
ambulance station on the property owned by the County of Elgin fronting on Pioneer Line for the following
reasons:
1. The property is already owned by the County of Elgin and therefore would save money.
2. The property will have access to full services, water, sewer, natural gas, hydro and sufficient drainage.
3. It is adjacent to Bobier Villa and both stages of Caledonia Gardens, so there will be a large seniors'
population.
4. The site is close to the Highway 401 access without the necessity of driving through a built up area.
5. The site is located on Pioneer Line between Miller Road and Currie Road. This location which is
close to Dutton provides a good access travelling north, south and westerly. Later this year the
municipality will be hard surfacing the remaining section of Pioneer Line giving the ambulance an
altemati\(e easterly route without passing through the built up area.
6. Dutton is experiencing growth and with approximately 150 new lots with draft plan approval, the
number of calls in the Village should increase.
It is Council's feelings that once County Council reviews this information it will agree that this is the most
appropriate site.
KL:ht
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance & Emergency Management Coordinator
DATE: August 30, 2007
SUBJECT: JEPP Application Proposal for 2008/2009
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
To forge community partnerships.
To recognize and seize opportunities for improvement.
INTRODUCTION:
The Joint Emergency Preparedness Program (JEPP) is a national program
initiated by the federal government designed to enhance the national emergency
response capability.
This report outlines a proposal for a JEPP application for the 2008/2009 time
period.
DISCUSSION:
The JEPP cost-share formula is 55/45, with the community funding 55% of
project costs and 45% funded through JEPP. For all projects, JEPP funding is
paid in arrears, meaning the community completes a project, pays for it and and
submits a claim.
One of the national priorities identifed by the JEPP program is
telecommunications. As Council is aware, the county administration building is
also the designated EOC for the Municipality of Central Elgin.
The County has recently changed its telecommunications to Voice over IP (VoIP)
in which the phones are tied to the computer system. As part of this
reconfiguration process the telecommunications needs of the whole EOC were
considered. The Communications Room (Court Room) has been reconfigured
with the new telecommunications system to ensure immediate communication
needs are met in the event of an emergency situation.
Working with the IT Director and Central Elgin CEMC, telecommunication
enhancements were identified outside the Communications Room to provide
Control Group members and agencies the ability to have phone and data
connection access. It was determined that the EOC Information Technology
needs consisted of:
Location/Room Phones Connections Data Connections
EOC (Council 9
Chambers)
Committee Room 1 3 9
Committee Room 2 3 9
Basement Lounge 3 3
Basement Lunch
Room 3 3
The information in the table above allow for data lines in the EOC (Council
Chambers) allowing individuals and agencies to use laptops for scribing or other
purposes, as well as phone and data lines in both Committee Rooms which
would be used as breakout rooms for EOC members to work from between EOC
meetings, and the Basement Lounge and Lunchroom, which could be used for
any other municipalities experiencing an emergency which may have
necessitated the escalation to a County emergency situation and presence at the
County EOC.
Staff believe the above configuration allows for maximum flexibility within the
administration building to accommodate emergency telecommunication needs.
The cost estimate for the above proposal is approximately $12,000 including
taxes and shipping. Staff recommend to cost share the remaining balance
outside the JEPP grant portion with Central Elgin. The 55% balance divided with
Central Elgin would be approximately $3,300 each. A report is to be brought
forward by Central Elgin CEMC to Central Elgin Council for consideration.
CONCLUSION:
Staff have presented a proposal for application to the JEPP program for 2008/09
period for Council's consideration. This proposal addresses the EOC
telecommunication needs since the change in technology in the County
information technology and telephone system. The total estimated cost is
$12,000 including taxes and shipping. The balance of cost not covered by the
JEPP program is recommended to be cost shared with the Municipality of Central
Elgin.
RECOMMENDATION:
That Council direct staff to proceed with application to the Joint Emergency
Preparedness Program (JEPP) to address EOC telecommunication needs and,
That the balance of the cost be shared with the Municipality of Central Elgin.
Respectfully Submitted
C\~<- ~~Ju
Larysa . ndrusiak, Ambulance &
Emergency Management Coordinator
Approved for Submission
~~
Mark G. onald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance & Emergency Management Coordinator
DATE: August 30,2007
SUBJECT: 911 Advisory Board Requests Funding
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
To provide innovative and collaborative quality service.
INTRODUCTION:
The Ontario 911 Advisory Board (OAB) was established to serve as a source of
technical expertise to Ontario Municipalties regarding the implementation and
operation of 911 emergency number systems.
The OAB is requesting funding from municipalities to continue to exist and serve
its mandate.
DISCUSSION:
The OAB is again requesting financial assistance in the amount of $100 from all
Ontario municipalites to establish a sustainable budget for its operation.
The mission of the OAB 911 is:
. Be a source of technological expertise regarding implementation and
operation of 911 services.
. Advocate to represent Ontario ratepayers at CRTC hearings and provide
public education.
. Act as authoritative source of information and expertise regarding 911
systems.
Emergency services in Elgin County and throughout most of Ontario rely on 911
services as the first link to activate response. The public has come to rely on 911
as key in accessing help in responding to emergencies.
It appears prudent to support a body whose perspective is to represent the
consumer and tax payer in this critical and ever increasing technically complex
service.
An argument may be made that this board was previously funded by government
ministries, Health, Northern Affairs and Municipal Affairs and is another download
to municipalities.
CONCLUSION:
The 911 Ontario Advisory Board is a volunteer organization with no committed
funds to cover its operations. The Board is requesting $100 in financial
assistance from Ontario Municipalities to establish an operational budget to
continue its mandate.
RECOMMENDATION:
That Council approve a grant of $100 to the Ontario 911 Advisory Board in the
2008 budget, in order that the Board may continue to represent ratepayers with
the advent of technological advancements, at CRTC hearings and steering
committee to ensure the safe, efficient delivery of 911 service in our municipality;
and
That the Province of Ontario (again) be encouraged to reinstate funding for the
Ontario 911 Advisory Board.
Respectfully Submitted
~~;.~'-;:&
Emergency Management Coordinator
Approved for Submission
~.~
Mark G. cDonald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
AI Reitsma
Director of Information Technology
DATE:
September 11, 2007
SUBJECT:
Kronos Clock Replacement
CORPORATE GOAL(S) REFERENCED:
1. To ensure fiscal responsibility and accountability
2. To recognize and seize opportunities for improvement
INTRODUCTION:
One of the key components of the County's time and attendance system is the
time clocks used by staff at the three long term care homes to record their work
hours. The clocks are twelve years old and are showing signs of wear. An
opportunity has arisen that provides a significant savings to replace the clocks
and should be considered.
DISCUSSION:
The time clocks being used at the County's three long term care homes, along
with a spare unit, are manufactured by Kronos to operate specifically with the
Kronos time and attendance system. These clocks have been in place since
1995, were purchased for $1,833 each, and are showing signs of age.
Supervisory cards used by Information Technology staff to gain access to the
clocks are no longer functioning. Maintenance activities that Information
Technology staff was previously able to do in a few minutes now takes hours and
requires assistance from Kronos support personnel.
When the clocks are not functioning staff manually record their hours which are
then manually entered into the Kronos system by administrative staff. The
manual activity adds hours and thus cost to the attendance process.
Kronos is offering the County new clocks at a discount of $920 (22%) per clock.
The regular price of a clock is $4,120 but is being offered to the County for
$3,200 each. These new clocks communicate to the Kronos system using the
network rather than telephone lines as the current clocks do. Replacing the
clocks would mean the removal of 4 phone lines at a cost of $40 per month per
line ($1,920 per year). Removal of the phone lines would pay for the new clocks
after five years.
The current spare clock would not be replaced since Kronos now offers a 24 hour
depot exchange program that provides for the replacement of a clock within 24
hours should something go wrong with one of the clocks. Currently the County
pays $600 annually for maintenance of the clocks. The annual maintenance fee
for the new clocks would be $705.
CONCLUSION:
The Kronos time clocks used at the County's three long term care homes are a
critical component of the County's time and attendance system. The clocks are
showing signs of age and are more costly to operate than new clocks. A current
Kronos promotion provides a discount of $920 per clock and would allow the
three clocks to be replaced at a cost of $9600. Removing the telephone lines
used to communicate with the current clocks would represent a savings that
would pay for the new clocks in five years.
RECOMMENDATION:
THAT the current Kronos clock be replaced by three Kronos 8602800-001,4500
Numeric Bar Code 10/100 Mbit Ethernet clocks at a total cost of $9,600 plus
taxes and
THAT funds for the clocks be taken from the Mill Rate Stabilization reserve.
Respectfully Submitted
Approved for Submission
a{f
$::--
AI Reits
Director, Information Technology
~~
Mark G. Donald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
AI Reitsma
Director of Information Technology
DATE:
September 11, 2007
SUBJECT:
Rural Broadband Partnership Program Funding Agreement
CORPORATE GOAL(S) REFERENCED:
1. To promote Elgin as "The Place to Live"
2. To forge community partnerships
3. To recognize and seize opportunities for improvement
INTRODUCTION:
On July 13, 2007 the County of Elgin submitted an application for funding under
the Rural Connections... The Ontario Municipal Rural Broadband Partnership
Program. The goal of this program is to provide $10 M in incentives that will
improve broadband access to rural homes and businesses in Ontario. On
August 23, 2007 the 18 successful applicants of the 30 submitted for funding
under the program were announced. The list included a grant for $286,666 for
the County of Elgin
DISCUSSION:
The County of Elgin application submission focused on improving broadband in
the Municipality of West Elgin, the Municipality of Dutton/Dunwich, the western
part of the Township of Southwold and a small area along the lake in the
Township of Malahide. These areas were included in the application because
guidelines allowed only areas with less than 50 percent broadband coverage to a
minimum of 1.5 Mbs (megabytes per second) download speed to be considered
in submissions. The proposed projects identified in the application were:
. Extending the existing fibre that currently extends from Aylmer to West
Lorne. The fibre will be extended from West Lorne 11 kms to the
municipal office in Rodney. The water tower in Rodney will be utilized to
mount wireless equipment that will better serve rural residents and
businesses in the Rodney area with wireless broadband.
. Mounting a new wireless radio on a municipal tower at Wallacetown, or
the CHUM TV tower east of Dutton to better server the residents and
businesses in Dutton/Dunwich and Southwold.
. Providing high speed internet access to a fire hall and water tower in
Malahide
. Possibly installing a wireless radio in Port Glasgow depending on the
availability of a suitable tower.
The responses to the Request for Proposal (RFP) will determine the specifics of
the project and which of the above goals will be undertaken. The responses to
the RFP will also affect the exact amount of funding received.
The first step in project is that a Funding Agreement be signed by the Warden
and the CAO and returned to the office of the Ministry of Agriculture, Food and
Rural Affairs no later than Wednesday, September 12, 2007. As well, a
municipal by-law designating the signing officers and authorizing the execution of
the contract is also required and should be returned no later than Wednesday,
September 19, 2007.
CONCLUSION:
On August 23, 2007 the Ministry of Agriculture, Food and Rural Affairs
announced the successful applicants to the Rural Connects... The Ontario
Municipal Rural Broadband Partnership Program. The list included the County of
Elgin's application for a grant total of $286,666. The first steps in completing the
project is the signing of a funding agreement and passing of a by-law designating
the signing officers and execution of the funding agreement.
RECOMMENDATION:
That the Warden and CAO be designated as the signing officers of and are
authorized to execute the Rural Connections... The Ontario Municipal Rural
Broadband Partnership Program Funding Agreement.
Respectfully Submitted
Approved for Submission
AI {liJ;:-
r~~
Mark G. Donald
Chief Administrative Officer
Director of Information Technology
REPORT TO COUNTY COUNCIL
FROM:
Brian Masschaele, Manager of Cultural Services
August 16th, 2007
DATE:
SUBJECT:
Archives' Open House
CORPORATE GOAUSl REFERENCED:
To promote cutturat services;
To forge community partnerships.
INTRODUCTION:
The Elgin County Archives will be hosting an open house on Saturday,
September 22nd, 2007. This report informs Council about the event.
DISCUSSION:
The Municipal Archives Interest Group of the Archives Association of Ontario
hosts an annual open house at a municipal archives in the province to highlight
successful programs and to promote greater awareness about the value of
municipal archives. The Elgin County Archives has been chosen to host this
event for 2007 at the following time:
. Saturday, September 22nd, 2007 from 11 :00 am to 3:00 pm.
The Warden will be bringing greetings on behalf of County Council and
Councillors are also welcome to attend. Delegates will include municipal
archivists from across the province as well as members of the general public.
The event will be advertised in local media and in the association's provincial
newsletter. It should be noted that the event ties in very well with the Elgin
County Museum's 50th Anniversary celebration taking place the next day.
CONCLUSION:
The Elgin County Archives will be hosting an open house sponsored by the
Archives Association of Ontario on Saturday, September 22nd, 2007.
RECOMMENDATION:
That this report be received and filed.
Respectfully Submitted
ID\'\ :> ~
Brian Masschaele .
Manager of Cultural Services
~
Director of Cultural Services
Approved for Submission
-P-~
Mark G. Mc onald
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Cathy Bishop, Director of Cultural Services
Michael Baker, Curator, Elgin County Museum
August 24th, 2007
50th Anniversary Exhibition opening
DATE:
SUBJECT:
CORPORATE GOAL(S) REFERENCED:
To promote cultural services;
To forge community partnerships.
INTRODUCTION:
The Elgin County Museum will open its 50th anniversary exhibition entitled A Vision for
the Past: 50 Years and Counting on Sunday, September 23rd, 2007. This report informs
Council about the event.
DISCUSSION:
Elgin County Museum will open its 50th anniversary exhibition on September 23rd, 2007.
The opening on that day will feature a "museum tea" reflective of the teas held by
branches of the Women's Institute leading up to the museum's founding in 1957. The
event will be held at the following time and location:
. Sunday, September 23rd, 2007 from 2:00 pm to 5:00 pm
Lunch Room - Elgin County Administration Building
The Warden will be bringing greetings on behalf of County Council and Councillors are
also welcome to attend. Invited guests will include a number of the major donors to the
collection and contributors, or their descendants, to the original fundraising drive as well
as members of the general public. The event will be advertised in local media.
CONCLUSION:
The Elgin County Museum will open its 50th anniversary exhibition on Sunday,
September 23rd, 2007.
RECOMMENDATION:
That this report be received and filed.
Respectfully Submitted <
~~.
Cathy Bis p }J
icl;::uq;res
\kJ e Baker
Curator
Approved for Submission
~~~
Mark G. Mona d
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Cathy Bishop,
Director of Cultural Services
DATE:
August 20, 2007
SUBJECT:
Marketing the Elgin County Library System
CORPORATE GOAL(S} REFERENCED:
1. To promote cultural services
2. To provide innovative and collaborative quality service
3. To recognize and seize opportunities for improvement
INTRODUCTION:
A branch library staff committee was formed to strategize as to how the Elgin
County Library System could better promote and market library activities,
services and resources provided to the public.
The Elgin County library has received a one-time grant of $126,000 to help
strengthen literacy and promote lifelong learning from the Ministry of Culture and
$108,000 from the Ministry of Culture to improve the quality of life for the
residents of Elgin. Staff have used a portion of these funds to purchase a library
mascot to assist with our ongoing promotional endeavours.
DISCUSSION:
As a trial basis, staff saw a marketing opportunity to have the library mascot
greet the riders on the Port Stanley Railway train to the Elgin County Museum.
The mascot brought excitement and was very well received by both adults and
children alike. For this occasion the mascot was temporarily named Larry. Staff
are recommending that a contest be held to come up with an appropriate name
for the mascot.
The library mascot costume is designed to be an exact replica of the Elgin
County Library card. A picture of the mascot is attached for your review.
Marketing and promotion for the library system will be based on the slogan, "One
card can change everything!" Staff are seeking Council's approval to accept the
mascot as the official mascot for the Elgin County Library system.
The library mascot was produced by Up Front Mascots at a cost of $4,225. This
is a full service mascot company that specializes in the design and manufacture
of one of a kind character costumes. On average mascot costumes are made
to last up to 10 years with proper care.
A mascot is an effective marketing tool and will have an immediate impact on the
public as evidenced by the response received from the riders of the Port Stanley
Railway train.
The library mascot could attend a number of library functions such as:
. Children and adult programs
. Parades
. School activities
. Open houses
. Award ceremonies
CONCLUSION:
A library mascot will enhance the awareness of the Elgin County Library System
and will have an immediate impact on the public. Staff is seeking County
Council's approval to accept the mascot as the official Elgin County Library
mascot.
RECOMMENDATION:
THAT County Council accept the mascot as the official Elgin County Library
mascot.
Respectfully Submitted
Approved for Submission
~~
Cath ishop
Director of Cultural Services
~ c:.~~
Mark G. Donald
Chief Administrative Officer
CORRESPONDENCE - SEPTEMBER 11, 2007
Items for Consideration
1 . Mayor Cliff Barwick, City of St. Thomas, with a resolution of support for the Canadian
Vehicle Manufacturers Association's recommendations regarding the phase out of
EcoAuto Rebate/Green Levy Program, integrated fuel economy plan, plan to
accelerate green house gas reductions and support for advance technology vehicles.
(ATTACHED)
2. Betty de Haan, C.A.O., Township of South Stormont, with a resolution petitioning the
Department of Fisheries and Oceans to review and shorten the time frame required for
approval of drainage maintenance requests and provide federal funding for increased
costs for expenses incurred over and above those provided for within the approved
Engineers Report. (ATTACHED)
3. Kathryn lronmonger, Clerk, Town of Erin, with a resolution to petition the Ministry of
the Environment to place a moratorium on new permits for commercial water bottling
companies until a meaningful levy royalty payable to local municipalities is in place.
(ATTACHED)
4. Cahl Pominville, Clerk, Municipality of North Grenville, with a resolution calling on the
Premier of Ontario to issue written assurance that his Government will not implement
a policy requiring meters on private residential wells. (ATTACHED)
5. Corporation of the Town of Kingsville, with a resolution to request the Province of
Ontario ensure that volunteer and part-time firefighters are treated equitably with their
full-time counterparts in accordance with Bill 221. (ATTACHED)
6. Ric McGee, Mayor, City of Kawartha Lakes, with a resolution requesting the Minister
of Health to offer effective incentives to family physicians in Ontario to continue to
practice comprehensive, community-based family medicine. (ATTACHED)
7. Ronald F. Chittick, C.A.O., Municipality of Marmora and Lake, with a resolution
requesting the Provincial Government to reform the property tax system during the
assessment freeze to eliminate volatility and provide a more stable and fair system.
(ATTACHED)
8. Jean D. Patenaude, Assistant General Counsel, Canadian National Railway, with
information concerning the proposed discontinuance of CASO Subdivision railway line
from mile 113.64 to mile 117.49, in the City of St. Thomas. (ATTACHED)
9. Hon. Greg Sorbara, Minister of Finance, acknowledging the County's concerns
regarding Ontario Municipal Partnership Funding (OMPF) funding.
His Worship Cliff Barwick
Mayor
City of St. Thomas
ST. THOMAS
Office ofthe Mayor
P.O. Box 520, City Hall
St. Thomas, ON N5P 3V7
Telephone: 519-631-1680 ext. 4131
Fax: 519-631-9970
THE CORPORATION OF THE CIT\' OF
OFFICE OF THE MAYOR
July 20th, 2007
I.::
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Honourable Joe Preston, M.P. Elgin Middlesex London
24 First Avenue
St. Thomas, ON. N5R 4M5
JUL 2:3
Re: Canadian Automobile Ll1dustry
Honourable Minister:
Please be advised that at its meeting on July 16, 2007, City Council heard a deputation from the
Canadian Vehicle Manufacturers' Association. Following the deputation Council passed the
following motion:
"THAT: The Council of the City ofSt. Thomas support the Canadian Vehicle Manufacturers
Association's recommendations as follows;
a) That the Federal Government be requested to implement an immediate phase out of the
inequitable and harmful EcoAuto Rebate/Green Levy Program;
b) That the Federal Government be encouraged to take a leadership role with the provinces
to establish an futegrated North American Approach to fuel economy - not a patchwork
of arrangements between countries and provinces;
c) That the Federal Government be requested to develop and implement an integrated plan to
accelerate Green House Gas (GHG) reductions: fuels, fleet, vehicle retirement, Canadian
Research and Development;
d) That the Federal Government provide consumer support for advance technology vehicles;
and further;
THAT: A copy ofthis motion be forwarded to MP Joe Preston, MPP Steve Peters, The County of
Elgin, the Ontario Mayors for Automotive fuvestment and the Canadian Auto Workers."
Should you require further information please contact Mayor Cliff Barwick at 519-631-1680 ext. 4131.
Mayor
pic: Honourable Steve Peters, MP. Elgin/Middlesex/London
Warden Lynn Acre, County of Elgin
Ontario Mayors for Automotive'fuvestment, 350 City Hall Square West, Windsor, ON, N9A 6S1
Canadian Auto Workers, 205 Placer Court, Toronto, ON, M2H 3H9
Mark Nahtais, President CVMA, 170 Attwell Drive, Suite 400, Toronto, ON, M9W 5Z5
TOWNSHIP OF SOUTH STORMONT
To:
Re:
All Ontario Municipalities
Drain Maintenance
4949 County Road No. 14
P. O. Box 340
Ingleside, ON KOC 1MO
Phone: (613) 537-2362
info@southstormont.ca
July 14, 2007
The Council of the Township of South Stormont passed the following resolution on July 11, 2007.
Your consideration and support would be greatly appreciated. Please send any resolution of support
to the Department of Fisheries and Oceans, with a copy to the Township of South Stormont.
Resolution #209/2007
Moved by:
Seconded by:
Councillor Barry Brownlee
Councillor Tammy Hart
Whereas the Department of Fisheries and Oceans review and approval for drain maintenance
has proven to be a lengthy process;
And Whereas re-application of previously approved works, which may not have been
completed due to a relatively short and inflexible construction/maintenance season, or other
circumstances beyond the control of the municipality, are subject to the standard application with
apparently no reduction in turn around time of the issues previously addressed in the original
application;
And Whereas the cost of implementing the conditions for approving the drain maintenance is
an added cost passed on to those assessed for the drainage works. These works include many costly
requirements which are not provided for in the provincially approved Engineers' Report passed by
municipal by-law;
And Whereas errors and inconsistencies in the drainage mapping, used for drain classification
by the Department of Fisheries and Oceans could result in delays and increased additional costs;
Now therefore be it resolved that Council of the Township of South Stormont hereby petitions
the Department of Fisheries and Oceans to review and shorten the time frame required for approval of
drainage maintenance requests to allow for a more flexible and reasonable construction/maintenance
season especially where weather conditions warrant an extended season and, provide federal funding
for increased costs for those expenses incurred over and above those provided for within the
approved Engineers Report.
Furthermore be it resolved that this motion be forwarded to Fisheries and Oceans Canada,
Association of Municipalities of Ontario, Minister of Municipal Affairs and Housing, Minister of
Agriculture Food and Rural Affairs, Minister of Natural Resources, local Conservation Authorities, local
MPs and MPPs, Eastern Ontario Warden's Caucus, all Ontario municipalities and any other individual
or association as deemed appropriate.
The Council of the Township of South Stormont appreciates your support of this resolution.
Yours truly,
Betty de Haan, CMO
CAO/Clerk
TOWN OF ERIN
5684 Wellington Rd. 24, R. R. # 2
Hillsburgh, ON NOB 1Z0
Clerk's Department
Tel: (519) 855-4407 Ext. 222
Fax: (519) 855-4821
Kathryn.ironmonger@town.erin.on.ca
July 24, 2007
Association of Municipalities of Ontario
200 University Avenue, Suite 801
Toronto, ON M5H 3C6
Dear Ms. Vanini:
Council of the Town of Erin passed the following resolution at their regular meeting May 22,2007:
Resolution # 07 - 163
Moved by Councillor Brennan
Seconded by Councillor Wintersinger
WHEREAS there is increasing public concern about the cumulative impacts of the large scale water
taking from Ontario's aquifers, especially by commercial bottlers;
AND WHEREAS the Ministry of the Environment (MOE) has mandated Conservation Authority experts
and Municipalities to participate in developing source protection plan guidelines and a framework to
manage water resources on a watershed basis taking into consideration everything that influences the
sources of our drinking water whether it is surface or groundwater;
AND WHEREAS there is no fund or resources available to Municipalities to offset the associated costs
for groundwater management studies, abate the negative impacts of large-scale commercial water taking
operations or to be able to implement local initiatives to protect the water resource;
AND WHEREAS other water taking entities, such as golf courses, offset the amount of water taken by
returning much of it as surface water and by paying local taxes;
THEREFORE BE IT RESOLVED THAT Corporation of the Town of Erin petitions the Honourable
Laurel Broten the Minister of the Environment to place a moratorium on issuing any new permits-to-take-
water for commercial water bottling companies until such time as a meaningful levy royalty, payable to
the local municipality, is put into place that will allow for infrastructure development to safeguard
involved source water areas.
AND FURTHER, this resolution be circulated to the Premier, the Minister of the Environment,
Watershed Conservation authorities, Environmental Commissioner of Ontario, Minister of Agriculture
and Rural Affairs, local MPP's, local MP's, other water taking areas and the Association of
Municipalities on Ontario.
CARRIED.
The Town of Erin would greatly appreciate your municipality joining us in petitioning the Ministry of the
Environment for a meaningful levy royalty payable to the local municipalities.
Yours truly,
~~f~
Kathryn Ironmonger, CMO, CMMIII
Clerk Town of Erin
North
Grenville
July 24, 2007
To: All Ontario Municipalities
The Council of the Municipality adopted the following Resolution at their Council Meeting
of June 11, 2007:
WHEREAS a recent comment by a Senior Public Health Inspector with Durham
Region indicating the metering of private wells in Ontario is inevitable has renewed
wide-spread concerns among residents serviced by private wells in rural Ontario;
AND WHEREAS denials by the Provincial Government of intentions to meter private
residential wells have, to this point, been only verbal;
NOW THEREFORE BE IT RESOL VED THA T the Council of the Municipality of
North Grenville calls on the Premier of Ontario to issue written assurance that his
Government will not implement a policy requiring meters on private residential wells
now or at any time in the future
AND FURTHER THA T this resolution be forwarded to the Premier of Ontario, the
Leader of the Opposition and the Leader of the NDP Party, Leeds & Grenville
M.P.P. Robert Runciman and Leeds & Grenville M.P. Gord Brown;
AND FURTHER THA T this resolution be forwarded to all of the Municipalities,
County Councils and Regional Councils for their support.
Please present this Resolution to your members of Council for their consideration and
endorsement.
Yours truly,
Cahl Pominville
Clerk
cpominville@northgrenville.on.ca
MUNICIPALITY OF NORTH GRENVILLE
285 County Road 44, Box 130
Kemptville, ON KOG 1 JO
T 613-258-9569 Ext. 110
F 613-258-9620
www.northgrenville.on.ca
Coilporation of the Town of
Kingsville
2021 Division Road North
Kingsville, Ontario N9Y 2Y9
Phone: (519) 733-2305 FAX: (519) 733-8108
July 10, 2007
TO:
All Municipalities in the Province of Ontario
FROM:
Linda Burling, Clerk of The Corporation of the Town of Kingsville (lburling@kingsville.ca)
RE:
Bill 221, Workplace Safety and Insurance Amendment Act (Presumptions for Firefighters),
2007
At the Civic Administration Committee meeting of The Corporation of the Town of Kingsville held on
Tuesday, May 22, 2007 Fire Chief Robert B. Kissner Jr. presented a report which outlined his concerns
with respect to the definition of "firefighter" in terms of the above recently adopted legislation in that the
provincial government may choose not to treat the volunteer and part time sectors the same as their full
time counterparts. The following Resolutions were passed:
"C56-2007
Moved by K. Gunning, seconded by G. Queen Council to request that the Province of
Ontario ensure that volunteer and part time firefighters are defined as "firefighters" and
treated equitably with their full time counterparts in accordance with the regulations
detailed in Bill 221 - An Act to amend the Workplace Safety and Insurance Act, 1997
with respect to firefighters and certain related occupations, and further that this
resolution be circulated to the other municipalities in Essex County for their support.
CARRIED
C57-2007
Moved by B. Peterson, seconded by G. Queen to amend motion to state that all
municipalities in the Province be notified for their support.
CARRIED"
A copy of Chief Kissner's report FD07 -05 is available for review upon request.
City of
~WART
Catch t~ Kawartha sPirit
The Corporation of the
City of Kawartha Lakes
P.O. Box 9000, 26 Francis St.,
Lindsay, Ontario K9V 5R8
Tel: (705) 324-9411 ext 320, 1 888-822-2225
Fax: (705) 324-8110
rmcgee@city.kawarthalakes.on.ca
Ric McGee, Mayor
July 19, 2007
Honourable George Smitherman
Minister of Health
Ministry of Health and Long-Term Care
80 Grosvenor Street
10th Floor, Hepburn Block
Toronto ON M7 A 2C4
Dear Minister Smitherman:
. Re:lncentives to FamilrPhysicians
At the City of Kawartha Lakes Council meeting of June 26, 2007, the following resolution was
. passed: . .
CR2007 -659
Moved by Councillor Strangway, seconded by Councillor Villemaire,
WHEREAS, the City of Kawartha Lakes isident!fied "as an under-serviced area" by the Ministry of
Health and Long Term Care in the province of Ontario for public access to a family physician; and
WHEREAS, over 20,000 residents in the City of Kawartha.Lakes do not have a family physician;
and
WHEREAS, the volunteer community-based organization, namely the Kawartha Lakes Health Care
. Initiative whose mission is "to recruit and retair(primary health care professionals in the City of
Kawartha Lakes" is restricted in its mission as w.e observe family physicians closing their practice
and taking advantage of salaried positions in local hospitals and emergency departments where
these same family physicians are provided with enhanced remuneration and lifestyle opportunities.
RESOLVED THAT the Council of the City of Kawal1ha Lakes requests the Minister of Health to
review this situation and to offer effective incentive~ to family physicians in Ontario to continue to
practice comprehensive, community-based family medicine;
THAT this resolution be forwarded to the Association of Municipalities of Ontario for province wide
consideration and support; and
THAT this resolution be sent to the Premier of Ontario, Dalton McGuinty, George Smitherman,
Minister of Health and Long Term Care, Ms. Laurie Scott, M.P.P., Mr. Barry Devolin, M.P., the
Ontario Medical Association and the Ontario College of Physicians and Surgeons of Ontario
As indicated, our community is doing its part, along with many other under-serviced areas, to try
to attract family physicians to our community. Volunteers within the community are working very
hard on this important initiative. At the same time, you can appreciate that it is very
disheartening for these same volunteers fo then lose familt practitioners due to the
enhancements provided to them to work out of local hospitals. .
It is therefore very important for your Government to consider the need to offer effective
ihcemtives for family physicians in order to meet this important need in our under-serviced areas
of the Province.
By copy to the others referenced in the resolution, we are hopeful that the current government
along with the opposition party and federal levels of Government, will consider comprehensive
initiatives and programs which will be supportive of the efforts of our volunteers in increasing the
number of family physicians to meet the needs of our respective communities. We look forward
to your serious consideration of our conce~n. .
Yours truly,
11/,0 '7fj c9~
.Ric McGee, Mayor
City of Kawartha Lakes
RM:sl
.c.c. Association of Municipalities of Ontario
Premier Dalton McGuinty
Laurie Scott, MPP
BarryDevolin, MP
Ontario Medical Association
. College of Physicians and Surgeons of Ontario
Jane Lunn, CAO
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Municipality of Marmora and Lake
Ronald F. Chittick, CAO
PO BOX 459, 12 BURSTHALL ST., MARMORA, ON KOK 2MO
PH. 613-472-2629 FAX 613-472-5330
www.marmora.info/
RESOLUTION TO REFORM the PROPERTY TAX SYSTEM
"Whereas on June 29"th 2006 the Province cancelled property tax
assessments for 2006 and 2007 to allow MPAC to implement the recent
Ombudsman"s recommendations.
WHEREAS the Ombudsman"s report of March 28ths 2006 entitleds
"Getting it Right"s will improve assessments and eliminate many
problems s it will not make our property tax system any less volatile and
unpredictable.
WHEREAS rapidly increasing property assessments and resultant
property tax increases are a hardship to many Ontario taxpayers.
WHEREAS the system of province-wide Current Value Assessment
(CVA) was designed to bring fairness to Ontario taxpayers. In the
current environment of rapidly increasing residential assessmentss
changes to the tax system are warranted to ensure this fairness for all
taxpayers.
Whereas a system based solely on CVA is not satisfactory.
Whereas phasing assessment increases over 4 years as proposed in the
March 22"nd Budget will not prevent the volatility of high tax increases
it is not a satisfactory solution to needed reform.
BE IT RESOL VED that The Municipality of Marmora and Lake requests
the Provincial Government to reform the property tax system during the
assessment freeze to eliminate volatility and provide a more stable and
fair system.
BE IT FURTHER RESOL VED that all Ontario Municipalities be sent a
copy of this resolution and be requested to support this resolution by
sending a copy to Premier Dalton McGuintys Finance Minister Greg
Sorbora and the local MPP.""
Affaires juridiques
Law
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Jean D. Patenaude
Avocat general adjoint
Canadien National
935, rue de La Gauchetiere ouest
Montreal (Quebec) Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Email: iean.oatenaude(Qlcn.ca
Assistant General Counsel
Canadian National
935 de La Gauchetiere 51. West
Montreal. Quebec, Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur : (514) 399-4296
Courriel: iean.patenaude(Qlcn.ca
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VIA COURIER
August 14, 2007
Corporation of the City of St. Thomas
P.O Box 520
545 Talbot Street
St. Thomas, ON
N5P 3V7
Attention: Wendell Graves. City Clerk
Southwold Township
35663 Fingal Line
Fingal, ON
NOL 1 KO
Attention: David Aristone. CAG-Clerk
.", County of Elgin
Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Mark McDonald. CAO
Dear Sirs:
RE: PROPOSED DISCONTINUANCE OF RAILWAY LINE, CASO SUBDIVISION FROM MILE 113.64 TO MILE
117.49, IN THE CITY OF ST. THOMAS, ONTARIO.
On January 29, 2007 CN, on its own behalf and on behalf of CP, CNCP Niagara-Windsor and
the Canada Southern Railway Company (the "Partnership), sent you a letter in accordance with
section 145 of the Canada Transportation Act offering to sell all of its interest in the above-
noted railway line to each municipal or district government address above.
On March 30, 2007 the Canadian Transportation Agency (the "Agency) issued Decision No. LET-
R-2007 which ruled that CN's January 29, 2007 offers to governments were premature since an
application for a net salvage value determination of the railway line had been made by the
Southern Ontario Locomotive Restoration Society (SOLRS).
The Partnership disagreed with that decision and the Federal Court of Appeal has granted leave
to appeal the decision. In the meantime the Partnership has continued to cooperate with the
Agency in the determination of the net salvage value of the line. By Decision No. 383-R-2007
dated July 28, 2007 the Agency determined the net salvage value for the subject railway line
pursuant to section 144 Canada Transportation Act (CTA) to be $1,959,951. Subsequently, the
Partnership continued to negotiate with SOLRS for the sale of the line however the parties have
been unsuccessful in reaching an agreement as SOLRS is not prepared to pay the amount
determined by the Agency. While the Partnership continues to believe that the statutory
August 14, 2007
Page 2
process was properly followed, the Partnership must continue with the process until the Federal
Court renders its decision on the appeals.
Since then, Section 145 CTA has been amended and now provides that where no agreement
with an interested party is reached within the required time, the railway line shall also be
offered for sale to the Federal Minister of Transport, where the line is in a metropolitan area, in
addition to the Provincial Minister of Transport, urban transit authorities and municipal or
district governments whose territory the railway line passes through.
Accordingly, as prescribed by section 145 CTA, CN on its own behalf and on behalf of CP, CNCP
Niagara-Windsor and the Canada Southern Railway Company hereby offers to sell all of its
interest in this railway line to each of the municipal or district governments addressed above.
While the Partnership continues to believe that the amount of $2,107,000.00 originally offered
to the governments reflects the net salvage value of the line, we would be willing to accept the
amount of $1,959,951 determined by the Agency. This offer is subject to standard conditions
for acquiring railway lines (available upon request). A similar offer has also been extended
today to the Federal Minister of Transport, the Provincial Minister of Transport and urban
transit authorities. For more information concerning this line please contact Mr. John Brayley,
Manager Network Strategies, by telephone at (514) 399-5386 or by fax at (514) 399-8823.
In the event that you wish to accept this offer, you may advise this office in writing at the
earliest possible date, but no later than December 17, 2007.
Yours very truly,
Jean D. Patenaude
Assistant General Counsel
cc:
The Honourable Lawrence Cannon
Minister of Transport
Place de Ville
330 Sparks Street
Ottawa, Ontario K1A ON5
The Honourable Donna Cansfield
Minister of Transportation
Province of Ontario
Ferguson Block
3rd Floor
77 Wellesley St W
Toronto, ON M7A
St. Thomas Transit
614 Talbot Street
St. Thomas, Ontario
N5P 3V7
August 14, 2007
Page 3
cc: Marc Shannon
Canadian Pacific Railway
Legal Services
Suite 2000, Gulf Canada Square
401 - 9th Avenue SW
Calgary, AS T2P 4Z4
Affaires juridiques
Law
Jean D. Patenaude
Avocat general adjoint
Canadien National
935, rue de La Gauchetiere ouest
Montreal (Quebec) Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Email: iean.patenaude(c()cn.ca
Assistant General Counsel
Canadian National
935 de La Gauchetiere St West
Montreal, Quebec, Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Courriel: iean.patenaude(c()cn.ca
VIA COURIER
August 14, 2007
St. Thomas Transit
614 Talbot Street
St. Thomas, Ontario
N5P 3V7
Dear Sir:
RE: PROPOSED DISCONTINUANCE OF RAILWAY LINE, CASO SUBDIVISION FROM MILE 113.64 TO MILE
117.49, IN THE CITY OF Sr. THOMAS, ONTARIO.
On January 29, 2007 CN, on its own behalf and on behalf of CP, CNCP Niagara-Windsor and
the Canada Southern Railway Company (the "Partnership), issued a letter in accordance with
section 145 of the Canada Transportation Act offering to sell all of its interest in the above-
noted railway line to the Government of the Province of Ontario and to appropriate municipal
and district governments.
On March 30, 2007 the Canadian Transportation Agency (the "Agency) issued Decision No. LET-
R-2007 which ruled that CN's January 29, 2007 offers to governments were premature since an
application for a net salvage value determination of the railway line had been made by the
Southern Ontario Locomotive Restoration Society (SOLRS).
The Partnership disagreed with that decision and the Federal Court of Appeal has granted leave
to appeal the decision., In the meantime the Partnership has continued to cooperate with the
Agency in the determination of the net salvage value of the line. By Decision No. 383-R-2007
dated July 28, 2007 the Agency determined the net salvage value for the subject railway line
pursuant to section 144 Canada Transportation Act (CTA) to be $1,959,951. Subsequently, the
Partnership continued to negotiate with SOLRS for the sale of the line however the parties have
been unsuccessful in reaching an agreement as SOLRS is not prepared to pay the amount
determined by the Agency. While the Partnership continues to believe that the statutory
process was properly followed, the Partnership must continue with the process until the Federal
Court renders its decision on the appeals.
Since then, Section 145 CTA has been amended and now provides that where no agreement
with an interested party is reached within the required time, the railway line shall also be
offered for sale to the Federal Minister of Transport, where the line is in a metropolitan area, in
St. Thomas Transit
August 14, 2007
Page 2
addition to the Provincial Minister of Transport, urban transit authorities and municipal or
district governments whose territory the railway line passes through.
Accordingly, as prescribed by section 145 CTA, CN on its own behalf and on behalf of CP, CNCP
Niagara-Windsor and the Canada Southern Railway Company hereby offers to sell all of its
interest in this railway line to St. Thomas Transit. While the Partnership continues to believe
that the amount of $2,107,000.00 originally offered to the governments reflects the net
salvage value of the line, we would be willing to accept the amount of $1,959,951 determined
by the Agency. This offer is subject to standard conditions for acquiring railway lines (available
upon request). A similar offer has also been extended today to the Federal Minister of
Transport, the Provincial Minister of Transport, and appropriate Municipal and District
Governments. For more information concerning this line please contact Mr. John Brayley,
Manager Network Strategies, by telephone at (514) 399-5386 or by fax at (514) 399-8823
In the event that you wish to accept this offer, you may advise this office in writing at the
earliest possible date, but no later than November 15, 2007.
Yours very truly,
/
./'/~
/
ean D. Patenaude
Assistant General Counsel
cc:
The Honourable Lawrence Cannon
Minister of Transport
Place de Ville
330 Sparks Street
Ottawa, Ontario K1A ON5
The Honourable Donna Cansfield
Minister of Transportation
Province of Ontario
Ferguson Block
3rd Floor
77 Wellesley St W
Toronto, ON M7A
Southwold Township
35663 Fingal Line
Fingal, ON
NOL 1 KO
Attention: David Aristone, CAO-Clerk
" County of Elgin
Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Mark McDonald, CAO
Corporation of the City of St. Thomas
P.O Box 520
545 Talbot Street
St. Thomas, ON
N5P 3V7
Attention: Wendell Graves, City Clerk
St. Thomas Transit
August 14, 2007
Page 3
cc: Marc Shannon
Canadian Pacific Railway
Legal Services
Suite 2000, Gulf Canada Square
401 - 9th Avenue SW
Calgary, AS T2P 4Z4
Affaires juridiques
Law
Jean D. Patenaude
Avocat general adjoint
Canadien National
935, rue de La Gauchetiere ouest
Montreal (Quebec) Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Email: iean.oatenaude(@cn.ca
Assistant General Counsel
Canadian National
935 de La Gauchetiere St West
Montreal, Quebec, Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur : (514) 399-4296
Courriel: iean.oatenaude(@cn.ca
VIA COURIER
August 14, 2007
The Honourable Donna Cansfield
Minister of Transportation
Province of Ontario
Ferguson Block
3rd Floor
77 Wellesley St W
Toronto, ON M7A 1Z8
Dear Madam:
RE: PROPOSED DISCONTINUANCE OF RAILWAY LINE, CASO SUBDIVISION FROM MILE 113.64 TO MILE
117.49, IN THE CITY OF ST. THOMAS, ONTARIO.
On January 29, 2007 CN, on its own behalf and on behalf of CP, CNCP Niagara-Windsor and
the Canada Southern Railway Company (the "Partnership), sent you a letter in accordance with
section 145 of the Canada Transportation Act offering to sell all of its interest in the above-
noted railway line to the Government of the Province of Ontario. On March 23, 2007 you
responded for the Government of Ontario declining the offer to purchase the railway line.
On March 30, 2007 the Canadian Transportation Agency (the "Agency) issued Decision No. LET-
R-2007 which ruled that CN's January 29, 2007 offers to governments were premature since an
application for a net salvage value determination of the railway line had been made by the
Southern Ontario Locomotive Restoration Society (SOLRS).
The Partnership disagreed with that decision and the Federal Court of Appeal has granted leave
to appeal the decision, In the meantime the Partnership has continued to cooperate with the
Agency in the determination of the net salvage value of the line. By Decision No. 383-R-2007
dated July 28, 2007 the Agency determined the net salvage value for the subject railway line
pursuant to section 144 Canada Transportation Act (CTA) to be $1,959,951. Subsequently, the
Partnership cO(ltinued to negotiate with SOLRS for the sale of the line however the parties have
been unsuccessful in reaching an agreement as SOLRS is not prepared to pay the amount
determined by the Agency. While the Partnership continues to believe that the statutory
process was properly followed, the Partnership must continue with the process until the Federal
Court renders its decision on the appeals.
Since then, Section 145 CTA has been amended and now provides that where no agreement
with an interested party is reached within the required time, the railway line shall also be
offered for sale to the Federal Minister of Transport, where the line is in a metropolitan area, in
The Honourable Donna Cansfield
August 14, 2007
Page 2
addition to the Provincial Minister of Transport, urban transit authorities and municipal or
district governments whose territory the railway line passes through.
Accordingly, as prescribed by section 145 CT A, CN on its own behalf and on behalf of CP, CNCP
Niagara-Windsor and the Canada Southern Railway Company hereby offers to sell all of its
interest in this railway line to the Government of the Province of Ontario. While the Partnership
continues to believe that the amount of $2,107,000.00 originally offered to the governments
reflects the net salvage value of the line, we would be willing to accept the amount of
$1,959,951 determined by the Agency. This offer is subject to standard conditions for acquiring
railway lines (available upon request). A similar offer has also been extended today to the
Federal Minister of Transport, urban transit authorities and appropriate Municipal and District
Governments. For more information concerning this line please contact Mr. John Brayley,
Manager Network Strategies, by telephone at (514) 399-5386 or by fax at (514) 399-8823.
In the event that you wish to accept this offer, you may advise this office in writing at the
earliest possible date, but no later than October 15, 2007.
Yours very truly,
L ~
,/". ,-' r"--.----
~an D. Pateh:uJ~ ..
;/ Assistant General Counsel
cc:
The Honourable Lawrence Cannon
Minister of Transport
Place de Ville
330 Sparks Street
Ottawa, Ontario K1 A ON5
Corporation of the City of St. Thomas
P.O Box 520
545 Talbot Street
St. Thomas, ON
N5P 3V7
Attention: Wendell Graves. City Clerk
Southwold Township
35663 Fingal Line
Fingal, ON
NOL 1 KO
Attention: David Aristone, CAO-Clerk
~ County of Elgin
Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Mark McDonald. CAO
St. Thomas Transit
614 Talbot Street
St. Thomas, Ontario
N5P 3V7
The Honourable Donna Cansfield
August 14, 2007
Page 3
cc: Marc Shannon
Canadian Pacific Railway
Legal Services
Suite 2000, Gulf Canada Square
401 - 9th Avenue SW
Calgary, AB T2P 4Z4
Affaires juridiques
Law
Jean D. Patenaude
Avocat general adjoint
Canadien National
935, rue de La Gauchetiere ouest
Montreal (Quebec) Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Email: iean.oatenaude(ciJcn.ca
Assistant General Counsel
Canadian National
935 de La Gauchetiere St. West
Montreal, Quebec, Canada
H3B 2M9
Telephone: (514) 399-4260
Telecopieur: (514) 399-4296
Courriel: iean.patenaude(ciJcn.ca
VIA COURIER
August 14, 2007
The Honourable Lawrence Cannon
Minister of Transport
Place de Ville
330 Sparks Street
Ottawa, Ontario K1A ON5
Dear Sir:
RE: PROPOSED DISCONTINUANCE OF RAILWAY LINE, CASO SUBDIVISION FROM MILE 113.64 TO MILE
117.49, IN THE CITY OF ST. THOMAS, ONTARIO.
Oh January 29, 2007 CN, on its own behalf and on behalf of CP, CNCP Niagara-Windsor and
the Canada Southern Railway Company (the "Partnership), issued a letter in accordance with
section 145 of the Canada Transportation Act offering to sell all of its interest in the above-
noted railway line to the Government of the Province of Ontario and to appropriate municipal
and district governments.
On March 30, 2007 the Canadian Transportation Agency (the "Agency) issued Decision No. LET-
R-2007 which ruled that CN's January 29, 2007 offers to governments were premature since an
application for a net salvage value determination of the railway line had been made by the
Southern Ontario Locomotive Restoration Society (SOLRS).
The Partnership disagreed with that decision and the Federal Court of Appeal has granted leave
to appeal the decision. In the meantime the Partnership has continued to cooperate with the
Agency in the determilJation of the net salvage value of the line. By Decision No. 383-R-2007
dated July 28, 2007 the Agency determined the net salvage value for the subject railway line
pursuant to section 144 Canada Transportation Act (CTA) to be $1,959,951. Subsequently, the
Partnership continued to negotiate with SOLRS for the sale of the line however the parties have
been unsuccessful in reaching an agreement as SOLRS is not prepared to pay the amount
determined by the Agency. While the Partnership continues to believe that the statutory
process was properly followed, the Partnership must continue with the process until the Federal
Court renders its decision on the appeals.
Since then, Section 145 CTA has been amended and now provides that where no agreement
with an interested party is reached within the required time, the railway line shall also be
offered for sale to the Federal Minister of Transport, where the line is in a metropolitan area, in
addition to the Provincial Minister of Transport, urban transit authorities and municipal or
district governments whose territory the railway line passes through.
The Honourable Lawrence Cannon
Page 2
Accordingly, as prescribed by section 145 CT A, CN on its own behalf and on behalf of CP, CNCP
Niagara-Windsor and the Canada Southern Railway Company hereby offers to sell all of its
interest in this railway line to the Government of Canada. While the Partnership continues to
believe that the amount of $2,107,000.00 originally offered to the governments reflects the net
salvage value of the line, we would be willing to accept the amount of $1,959,951 determined
by the Agency. This offer is subject to standard conditions for acquiring railway lines (available
upon request). A similar offer has also been extended today to the Provincial Minister of
Transport, urban transit authorities and appropriate Municipal and District Governments. For
more information concerning this line please contact Mr. John Brayley, Manager Network
Strategies, by telephone at (514) 399-5386 or by fax at (514) 399-8823
In the event that you wish to accept this offer, you may advise this office in writing at the
earliest possible date, but no later than September 13, 2007.
Yours very truly,
L .
Jean D. Pat~ude --
Assistant General Counsel
/
{/.,/.
cc:
The Honourable Donna Cansfield
Minister of Transportation
Province of Ontario
Ferguson Block
3rd Floor, 77 Wellesley St W
Toronto, ON M7A
Corporation of the City of St. Thomas
P.O Box 520
545 Talbot Street
St. Thomas, ON
N5P 3V7
Attention: Wendell Graves, Citv Clerk
Southwold Township
35663 Fingal Line
Fingal, ON
NOL 1 KO
Attention: David Aristone. CAO-Clerk
fI County of Elgin
Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attention: Mark McDonald, CAO
St. Thomas Transit
614 Talbot Street
St. Thomas, Ontario
N5P 3V7
cc: Marc Shannon
Canadian Pacific Railway
Legal Services
Suite 2000, Gulf Canada Square
401 - 9th Avenue SW
Calgary, AB T2P 4Z4
~
~
Ontario
Ministry of Finance
Office of the Minister
Ministere des Finances
Bureau du ministre
71h Floor, Frost Building South
7 Queen's Park Crescent
Toronto ON M7 A 1Y7
Telephone: 416 325-0400
Facsimile: 416325-0374
7e etage, Edifice Frost sud
7, Queen's Park Crescent
Toronto ON M7A 1Y7
Telephone: 416 325-0400
Telecopieur: 416325-0374
August 9, 2007
RECEIVED
Ms. Lynn Acre
Warden
The County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
AUG 2 1 2007
COUNTY OF i!lGlN
ADMINISTRATiVE SERVICES
Dear Warden Acre:
I am responding to a letter from Mrs. S.J. Heffren, Manager of Administrative Services, County
of Elgin, regarding the Ontario Municipal Partnership Fund (OMPF). I apologize for the delay
in responding.
I would like to note that the OMPF is a fairer and more transparent funding model that replaced
the Community Reinvestment Fund (CRF) in 2005 as the province's main transfer payment to
municipalities. The OMPF provides a stable, fair and transparent grant system for municipalities
as part of this government's commitment to building strong communities.
The OMPF assists municipalities with their share of social program costs; supports areas with
limited property assessment; addresses challenges faced by northern and rural communities; and
responds to policing costs in rural communities.
The government listened to the concerns of municipalities and, despite the fiscal challenges
+r.lrerl hv th'" "'rr"'l'''''''P "'P "'fP "'r",,;,l;na $QI.I.~ Tn;ll;".., l'P, OMP F funr1;..,,-,, to 3o<:::1'>"lu..,;,..;na1,tl'''''';n
1.~__ 'l..O. V J lo,....v p V'i .:....\.,.1_, "f" _ ,.... """ r.....v '( ..t:",..;..l.......O. '--". 'irOJ ....,i;.i.L 1.....'-'.I.J. .& .. : _ .,' JI..............I..:.t;. .... ........J .i.J...l. . ........1.V.l.1:-' .1...", vu ..t- 1.
2007. This represents an $80 million or a 10 per cent increase compared to funding announced
in March 2006, and a 36 per cent, or a $225 million increase over 2004 CRF payments.
For 2007, to ensure the continued responsiveness of the OMPF to changing municipal
circumstances, selected thresholds and benchmarks have been updated. In addition, no
municipality will see revenue losses in 2007. Those that are projected to see lower funding in
2007 under the OMPF will receive additional assistance to ensure that their funding remains at
the March 2006 announced level.
;../2
CoffiE. v To L.'/.{!)4 0.;/l7/o7
- 2-
For 2007, the province is providing the County of Elgin with $5,841,000. This is the same
amount of funding the County of Elgin received through the OMPF in March 2006.
In addition to the OMPF funding, The County of Elgin also benefits from the following other
provincial initiatives that complement the government's ongoing support to municipalities:
. Over the next seven years, the government will cut Business Education Taxes (BET) by
$540 million -lowering high BET rates to a target maximum rate of 1.6 per cent. When
the BET reductions are fully implemented in 2014, industrial businesses in the County of
Elgin will benefit from a projected $1,722,053 or 50.5 per cent reduction in BET rates.
. The government also provided the County of Elgin with $2,053,333 for investment in
local roads and bridges, as part of the Move Ontario initiative. Move Ontario is the
government's investment of $1.2 billion in 2006 to strengthen the province's
transportation infrastructure, including $400 million to assist municipalities with road and
bridge maintenance and construction projects.
. The province is increasing its share of public health funding from 50 per cent to 75 per
cent in 2007.
. The government will also invest $300 million between 2006 and 2008 to move towards a
50:50 sharing of the cost of municipal land ambulance services by 2008. For 2007 this
represents an additional $50 million in funding for municipalities.
. The County of Elgin will receive $1,840,772 in land ambulance funding for 2007. This
includes an estimated $336,506 of the additional $50 million increase in funding for
municipalities in 2007.
. The Rural Infrastructure Investment Initiative (Rill) is a one-time program intended to
help rural and small municipalities across Ontario provide safe and reliable local
infrastructure. The province has doubled the initial $70 million planned for this initiative
(originally announced in September 2006) to $140 million. In March 2007, the County
of Elgin received $1,500,000 in funding through the Rill.
. The County of Elgin also received a Canada-Ontario Municipal Rural Infrastructure Fund
(COMRIF) grant of $2,833,450 to assist with its infrastructure needs. In addition, one of
its lower tier municipalities received a grant of $9,797,985.
. Although the County of Elgin did not receive a low interest loan through Infrastructure
Ontario's OSIFA loan program, two of its lower tier municipalities received low interest
loans totalling $12,177,554.
.. ./3
- 3 -
Thank you again for writing.
c: The Honourable Dalton McGuinty, Premier
Steve Peters, MPP, Elgin-Middlesex-London
Yours sincerely,
,.,
Sorbara
ster
CORRESPONDENCE - SEPTEMBER 11. 2007
Items for Information (Consent Aaenda)
1. Norm Vocino, Special Assistant, Office of the Minister of Agriculture and Agri-Food,
acknowledging Council's support of the resolution from the round table of mayors and
wardens concerning the difficult challenges facing Ontario's tobacco sector.
(ATTACHED)
2. Raven & Shaw Chartered Accountants, with a copy of the Corporation of the County
of Elgin's Consolidated Financial Report for Year Ended December 31,2006.
(available for viewing in Administrative Services)
3. Ontario News Release Communique: 1) McGuinty Government Invests in Renewal
Energy; 2) McGuinty Government Ensuring High Quality Nutrition for Long-Term
Care Residents. (ATTACHED)
4. Thank you from the Sharp Family. (ATTACHED)
5. Dennis Travale, Mayor, Norfolk County, with copy of correspondence to the Minister
of Agriculture Food and Rural Affairs requesting an extension of additional funds for
community transition purposes. (ATTACHED)
6. Ken Verrell, Chairperson, Seniors Picnic in the Park, thanking the County for the grant
for the 2007 Seniors Picnic. (ATTACHED)
7. Cliff Evanitski, General Manager/Secretary Treasurer, Long Point Region
Conservation Authority, with a copy of the 2006 Annual Report. (Available for viewing
in Administrative Services)
8. OGRA Heads UP Alert, "Hours of Service Regulation Amended to Meet Municipal
Needs" (ATTACHED)
9. Adam McAllister, Rabies Research and Development Unit, Ministry of Natural
Resources, with an update on the annual wildlife rabies control operations for 2007.
(ATTACHED)
10. Tucker Vendrig, Global Vision Junior Team Canada, thanking Council for the funding
and an update on the economic mission in August. (ATTACHED)
11. Raymond J. Mantha, Executive Director, Ministry of Transport, with information
concerning Ministry of Transportation's response to the failure of the Minnesota
Interstate 35W Bridge. (ATTACHED)
12. Malcolm Bates, Director, Emergency Health Services Branch, Ministry of Health and
Long-Term Care, announcing approved funding for 2007-08 to assist with the
implementation of hardware in emergency medical service vehicles to provide digital
mapping technology of One-time funding of up to $2,296 and Base funding of up to
$505
2
13. Steve Whitter, Director, Transfer Processing and Disposal, City of Toronto, with copy
of correspondence to Warden Acre concerning agreements related to transportation
and disposal at Green Lane Landfill. (ATTACHED)
14. Jane Horrocks, Chair, Federation of Ontario Public Libraries, announcing the winners
of the 2006 Telling Our Stories Contest and Ralph Glover of Port Stanley "runner-up
story" submission to the contest. (ATTACHED)
15. Hon. Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs, confirming
that the County's project has been approved for funding under Rural Connections...
The Ontario Municipal Rural Broadband Partnership Program. (ATTACHED)
16. OANHSS Alert - July 30, 2007 LTC Announcement, regarding an increase in food
allowance. (ATTACHED)
17. AMO Member Communication: 1) Province Amends Regulations to Implement $935
million Ontario Drug Benefit and ODSP Upload; 2) Call for Membership and
Resource Teams to Support Development of Standards under the Accessibility for
Ontarians with Disabilities Act, 2005. (ATTACHED)
Office of the Minister
of Agriculture and
Agri-Food
and Minister for the
Canadian Wheat Board
Cabinet du ministre
de l'Agriculture et de
l'Agroalimentaire
et ministre de la
Commission canadienne du ble
Ottawa, Canada K1A OC5
Quote: 105075
JUl 2 7 2007
"''' <<
J-\ u~;,
p~ ')!'\f1]
It ;;.UlJ
Mrs. Sandra J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, Ontario N5R 5Vl
Dear Mrs. Heffi-en:
I am writing in response to your letter to the Right Honourable Stephen Harper and the
Honourable Dalton McGuinty, Premier of Ontario, indicating that the Council of the Corporation
of the County of Elgin supports the resolution dated March 28, 2007, from the round table of
mayors and wardens within the tobacco-growing regions of southwestern Ontario.
Minister Strahl appreciates being made aware of your council's views and has asked me to reply
to you on his behalf.
As I indicated in my March 9,2007, reply to you, Agriculture and Agri-Food Canada (AAFC)
understands the difficult challenges facing Ontario's tobacco sector. The Department also
understands that these difficulties affect the broader tobacco-growing regions as well.
As I also noted in my previous reply to you on this issue, AAFC is continuing to work closely
with key federal departments, the Ontario government, industry groups and producers to
determine how to address the Ontario tobacco sector's needs.
Thank you for writing further on this issue.
Sincerely,
Norm Vocino
Special Assistant
c.c.: Ms. Tracey Sobers
Executive Assistant to the Honourable Dalton McGuinty, MLA
Canada
News Release
Communique
~ Ontario
Ministry of Agriculture, Ministere de l'Agriculture,
Food and Rural Affairs de I.Alimentation et des Affaires rurales
For Immediate Release
July 26, 2007
MCGUINTY GOVERNMENT INVESTS IN RENEWABLE ENERGY
New Program Turns Greenhouse Gases From Farms Into Clean Energy
STIRLING - The McGuinty government is launching a new program that will help farmers
and rural businesses develop and build systems that turn farm waste into clean energy.
"Developing renewable energy resources in the agri-food and rural sectors is an important part
of the government's climate change initiative," said Leona Dombrowsky, Minister of
Agriculture, Food and Rural Affairs. "It is also an opportunity to support rural economic
development and partnerships."
The $9 million Ontario Biogas Systems Financial Assistance Program, launched today by the
McGuinty government, will help farmers and rural businesses cany out feasibility studies for
the installation ofbiogas systems as well as cover a proportion of construction and
implementation costs. Applicants can receive up to $400,000 in funding.
The province is also streamlining the process that farmers follow to build bio-digesters and is
providing clear standards and guidance on designing and operating these facilities.
"This is good news for the environment, for farmers, and for all Ontarians," said Laurel Broten,
Minister of the Environment. "Biodigesters encourage renewable energy production and reduce
greenhouse gases that cause climate change."
Biogas systems are fuelled by renewable materials like manure, crops and crop residues and
food processing by-products. They can produce electricity and heat or replace conventional
fuels like natural gas. Agricultural and food producers can use the electricity produced from
their biogas system to meet their operation's energy demands. In addition, they can sell excess
electricity to the electrical grid.
A biogas system that uses manure from 250 cows could result in 400 fewer tonnes of
greenhouse gas emissions and 550 additional megawatt-hours of power production every year.
"Operations like ours generate enough material to run a biogas system," says Mark Donnan,
owner of Donnandale Farms, who hosted today's announcement. "These systems benefit not
only farmers, through added revenue and cost savings, but the public as well through reductions
in greenhouse gases and odours. This is a technology that will help build a greener Ontario."
.../2
2
Today's announcement is just one more example of how, working together, Ontarians have
achieved results in rural Ontario. Other examples include:
· Investing $32 million in the construction of new ethanol plants, which will provide jobs,
economic opportunities, new markets for farmers, and cleaner air for all Ontarians.
· Launching, Ontario's ethanol-in-gasoline regulation, which calls for an annual average of
5 per cent ethanol in gasoline beginning in 2007 and will reduce annual greenhouse gas
emissions by about 800,000 tonnes.
· Recognizing innovation in the province's agriculture sector by creating the five-year,
$2.5-million Premier's Awards for Agri-Food Innovation Excellence.
· Providing $12.5 million towards research projects that support the mission of the
Vineland Research and Innovations Centre Incorporated.
· Providing $6 million to the Ontario BioAuto Council, a multi-industry initiative to
position the province as a global leader in manufacturing auto parts and other materials
from agricultural and forestry feedstocks.
All Ontarians have a role to play in making our province greener. The government has
already taken action by making $220 million in loans and grants available to help
municipalities reduce greenhouse gas emissions; setting ambitious but realistic targets to
reduce greenhouse gases below 1990 levels and launching a $650-million fund that will help
secure the next generation of high-paying jobs for Ontarians by developing new clean and
green technologies.
-30-
Contacts:
Kelly Synnott
Minister's Office
416-326-6439
Brent Ross
Communications Branch
416-326-9342
Disponible en franfais
gogreenontario.ca
www.omafra.gov.on.ca
Backgrounder
Document d'information
@ Ontario
Ministry of
Agriculture, Food and
Rural Affairs
Ministere de
l'Agriculture, de '.Alimentation
et des Affaires rurales
July 26, 2007
BIOGAS SYSTEMS
What is a biogas system?
A biogas system consists of:
. an anaerobic digestion tank or vessel
· a biogas collection or management system, often a storage bubble
· a biogas utilization system, such as a generator, and
· a dig estate management and storage system, often a storage tank for liquids. Digestate
is the material left after the biogas has been produced.
What is anaerobic digestion?
Anaerobic digestion is a biological process in which micro-organisms break down
organic matter like manure, crops, crop residues and food processing waste. This process
occurs in the absence of oxygen and results in the release of biogas.
What is biogas?
Biogas is a combination of methane and carbon dioxide. Biogas can be used like natural
gas as a fuel in electrical generators, engines, boilers and burners.
What's left in the tank once the process is complete?
Digestate is what's left once the organic material has been "digested". Once carbon has
been converted to methane or carbon dioxide, the organic material becomes more liquid
in nature. This liquid digestate contains all ofthe agricultural nutrients (such as nitrogen
and phosphorus) that were present in the original organic material.
.../2
2
Do all the biogas systems operate in the same way?
While the basic operating principle remains the same, there are different types of
anaerobic digester technologies based on the type of material handled, the operating
temperature and the end use of the biogas.
What materials can be used in a biogas system?
Iiiogas systems can use both solid and liquid organic materials, including: manure, crops,
crop residues and food processing waste material.
How is electricity produced using biogas?
Typically an operator would use biogas to run an internal combustion engine to power an
electrical generator, which produces the electricity.
Where does a "co-gen" system fit in?
A co-generation or "co-gen" system is an internal combustion engine fitted with an
electrical generator as well as a system to capture heat. Just as a radiator captures the
excess heat from a car engine, a co-gen system captures heat from the engine for further
use.
What are the environmental benefits of a biogas system?
Energy from biogas is a green or renewable energy, and its production reduces
greenhouse gas emissions by reducing reliance on fossil fuels. In addition, biogas
systems reduce greenhouse gas emissions by consuming methane produced from stored
manure. Methane is twenty-one times more potent than carbon dioxide in causing global
warming. The management of the digestate from the biogas system may also reduce
emissions compared to the conventional management of manure or other input materials.
Adopting a biogas system also reduces the risk of contaminating ground or surface water
as a result of the unintentional movement of pathogens and nutrients from manure run-
off. Several studies show that harmful pathogens like E.coli bacteria are considerably
reduced using this technology.
Biogas systems also reduce the odour in manure or other input materials by covering the
manure storage tank, breaking down odour-causing compounds, as well as destroying the
bacteria that cause odours.
.../3
3
Do biogas systems use only manure?
No. Manure is definitely one of the best fits for biogas systems because it is consistent, it
is produced on a daily basis, and it contains readily digested organic material. However
in Ontario, digesters can successfully use food processing waste materials as an input.
These materials are often challenging to dispose of in conventional waste management
systems, such as landfills. In addition, when biogas systems are implemented at food
processing facilities, the heat from the biogas system can be incorporated into food
processing activities and byproducts can be used directly on-site.
Can biogas systems reduce energy costs for agricultural and food producers?
Agricultural and food producers can use the electricity produced from their biogas system
to meet their operation's energy demands. In addition, they can sell excess electricity to
the electrical grid. This can be an additional source of revenue for the operation. The
excess heat from co-gen systems can also reduce heating costs for the operator in the
house, the barn or the food processing facility.
Once carbon dioxide and hydrogen sulphide are removed, biogas can be added to natural
gas lines. Purified biogas can also be used as fuel in specially-modified vehicles,
although this type of vehicle is not yet common in Canada.
For questions about program details and updates, please contact the Agricultural
Information Contact Centre at 1-877-424-1300 or ag.info.omafra@ontario.ca
-30-
Contacts:
Kelly Synnott
Minister's Office
416-326-6439
www.omafra.gov.on.ca
www.ontarioconserves.gov.on.ca
News Release
Communique
@ Ontario
Ministry of Health and Long-Term Care
Ministere de la Sante et des Soins de longue duree
For Immediate Release
July 30, 2007
2007/nr-162
MCGUINTY GOVERNMENT ENSURING HIGH QUALITY NUTRITION FOR LONG-
TERM CARE RESIDENTS
Additional $23.1 Million Will Ensure High Quality Food Preparation
TORONTO- The McGuinty government is making sure long-term care home residents are provided
with high quality, diverse menu choices by increasing the daily raw food allowance to $7.00, effective
September 1,2007, Health and Long-Term Care Minister George Smitherman announced today.
"The type of food offered to long-term care residents has a direct impact on their health and quality of
life," said Smitherman. "That's why our government is further increasing funding to long-term care
operators to ensure that patients are provided with an improved range of nutritional menu options."
Today's announcement means that long-term care homes will receive an additional $23.1 million in
funding for raw food this year. The funding announced today is in addition to the $2.3 million increase
in raw food funding received by long-term care homes on July 1,2007 and represents a total increase
of33.6 per cent since July 2003. On average, long-term care homes spend about $18.76 daily in
providing food to each resident. This includes the cost of raw food as well as preparation and staffing
costs.
"This is really good news for residents", said Karen Sullivan, Executive Director of the Ontario Long
Term Care Association. "The additional funding will enable homes to enhance resident meals with
things like more fresh fruit and better quality meats. In addition, it will assist homes in meeting the
increasingly specialized diets residents require because of their age and medical condition."
In January 2005, the government introduced a regulation to ensure that resident meal plans are
reviewed and approved by a dietitian.
"We are thrilled that residents in long term care homes will benefit from this increase" says Linda
Dietrich, Regional Executive Director for Dietitians of Canada. "Food and nutrition are crucial in the
long-term care setting for health and quality oflife, and this funding increase will help dietitians plan
menus to meet those complex needs."
This is just one more example of how, working together, Ontarians have achieved results in health care
services in long-term care homes. Other initiatives include:
. Increasing funding for long-term care by nearly $800 million since 2003;
. Funding 6,100 new front-line staff in long-term Care homes, including 2,300 nurses;
. Opening 7,712 new long-term care beds since October 2003;
. Enhancing the quality oflife for residents oflong-term care homes by passing the Long-Term
Care Homes Act 2007 to strengthen enforcement and improve care.
Today's initiative is part of the McGuinty government's plan for innovation in public health care,
building a system that delivers on three priorities - keeping Ontarians healthy, reducing wait times and
providing better access to doctors and nurses.
-30-
Media Contacts:
David Spencer
Minister's Office
416-327-4320
David Jensen
Ministry of Health and Long-Term Care
416-314-6197
Members of the general public: 1-866-532-3161
This news release, along with other media materials, such as matte stories and audio clips, on other
subjects, are available on our website at: http://www.health.gov.on.ca under the News Media section.
For more information on achievements in health care, visit: www.resultsontario.gov.on.ca.
Disponible en fram;ais.
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July 19, 2007
The Right Honourable Leona Dombrowsky
Minister of Agriculture, Food and Rural Affairs
77 Grenville Street, 11th Floor
Toronto ON M5S 1 B3
RE: REQUEST FOR ADDITIONAL TRANSITION FUNDING
Dear Ms. Dombrowsky:
Two years ago, the Ontario government provided $15 million in financial
assistance to the Ontario Association of Community Futures Development
Corporations for the Community Transition Program in Norfolk, Brant, Elgin and
Oxford. Last month, the program delivered its final report, providing valuable
resources to a number of businesses in our community.
At its meeting this month, Norfolk County Council discussed the positive impact
funds such as those extended through CTP can have on businesses and
communities. With this in mind, Norfolk County is formally requesting an
extension of additional funds for community transition purposes.
Since the original $15 million was announced, municipalities in the tobacco
growing region of Ontario have identified that the demise of tobacco production
will mean the loss of 15,500 jobs and $770 million in economic activity.
Municipal leaders have identified tactics that could be implemented to extend the
positive impact of the transition program. Attached is our discussion paper,
"Proposals for Government Investment: Addressing Economic Decline in
Tobacco Growing Counties of Southwestern Ontario." We would like to meet with
you and your colleagues at your earliest convenience and review these
proposals.
At this stage, we aim to review these proposals with you in order to establish
whether they are consistent with the goals and objectives of Ontario government
departments, and to link these local ideas to potential funding sources at the
provincial and federal level.
., ./2
Office of the Mayor
Governor Simcoe Square
P.O. Box 545
50 Colborne Street South, Simcoe, Ontario N3Y 4N5
519-426-5870 Fax: 519-426-7633
www.norfolkcounty.on.ca
~c'..'i~.~:,'_."'.;,,::-;:C.:'''~.~"7;;;:':'';';" :':',<~-,'.~.':'"7.;,',";':>:,y;;";-",,",,.,_ .":~<,;,;-i':-_'-.;~';C-:";:"X'."" ;.."." -"",:..'. ,'.,.....,.~.,. "__~_~'<:'_-;-_', "'.'._'~'''''~1' >, ....~"".,,_~"_..., ...,','.~~-,-, __,'''~
Office of the Mayor
Norfolk County
Page 2
Norfolk County and its neighbours would appreciate the assistance of you and
your staff in facilitating this discussion, as our numerous pieces of
correspondence have respectfully requested over the past year.
If you would like to speak with me about this matter, please call my direct line at
(519) 426-5870 ext 1220.
If your staff need additional information, please have them contact Clark Hoskin,
Manager of Tourism & Economic Development, at (519) 426-5870 ext 1238 or
email c1ark.hoskin@norfolkcountV.ca.
Kindest regards,
CC: Dalton McGuinty, Premier
Greg Sorbara, Minister of Finance and Chair of Treasury Board
John Gerretsen, Minister of Municipal Affairs & Housing
David Caplan, Minister of Public Infrastructure Renewal
Toby Barrett, MPP, Haldimand-Norfolk-Brant
Dave Levac, MPP, Brant
Steve Peters, MPP, Elgin-Middlesex-London
Ernie Hardemann, MPP, Oxford
John Klunder, Community Transition Program
Gordon Potts, Norfolk District Business Development Corporation
Diana Jedig, Ontario Association of Community Futures Development Corporations .
Stephen Molnar, Mayor, Town of Tillson burg
vLynn Acre, Warden, .Elgin County
Bob Habkirk, Mayor, Town of Aylmer
Ron Eddy, Mayor, Brant County
Diane Finley, MP, Haldimand-Norfolk
Chuck Strahl, Minister of Agriculture & Agri-Food, Government of Canada
Jim Flaherty, Minister of Finance, Government of Canada
Att.
DT/ch
PROPOSALS FOR GOVERNMENT INVESTMENT:
Addressing Economic Decline
in Tobacco Growing Counties of Southwestern Ontario
Prepared by:
Dennis Travale, Mayor, Norfolk County
Stephen Molnar, Mayor, Town of Tillsonburg, Oxford County
Bob Habkirk, Mayor, Town of Aylmer
Ron Eddy, Mayor, Brant County
Lynn Acre, Warden, Elgin County
GOALS
To address the catastrophic impact of losing 15,500 jobs and $770 million in economic
activity as a result ofthe demise oftobacco growing the most fragile rural areas of
Southwestern Ontario
To review the proposal for investment with senior levels of government in order to
establish whether they are consistent with the goals and objectives of government
departments, and to link these local ideas to potential funding sources at the provincial
and federal level
SUPPORT
!if Municipal Leaders: Seven municipal councils in the affected area support the need
for a tobacco exit and transition strategy that involves community economic
development transition funding.
!if Farm Groups: The Mayors' proposal also links strategically with the requests of the
Tobacco Fanners in Crisis and the Ontario Flue-Cured Tobacco Growers' Marketing
Board.
!if MPs and MPPs: Members of Parliament and Members of Provincial Parliament in
the affected areas have also actively supported and lobbied for responsible
interventions from both senior levels of government.
PROPOSED TACTICS
1. Infrastructure Investments: There is a need to build the capacity for new and
expanded commercial and industrial development by investing in infrastructure
such as water, sewer, roads, utilities, and communications. Specific examples of
commitments could be:
1
0' Specifically directed funding to build capacity at sewage treatment plants
and introduce new technologies to add capacity to water/sewer systems
and solid waster programs ($30 million). This investment will allow for
increased offsetting development in industry, commerce and home
building;
0' Funding to widen and improve Highway 73 (Imperial Road), Highway 19,
Highway 59, Highway 24, Highway 6, and Highway 3 that provide vital
connection to the 400 series of highways and other important destinations
($25 million). This endeavour will further allow for offsetting
development;
0' Funding to expand broadband communications in rural areas ($3 million).
Business in the area is at a disadvantage due to holes in the broadband
communications infrastructure. Attracting and retaining business that
requires this infrastructure is a critical priority. This project will ease the
business workload of those living in rural areas by allowing on-line filing
of reports, forms and making application for government programs;
0' Funding to expand, revitalize and provide programming for public
facilities such as harbours, museums, arts centres, trails, conservation
areas, boat launches, scenic vistas, beaches, causeways and wildlife
preserves, while addressing sustainability concerns in the tourism industry
($15 million);
0' Funding and approval of priority site locations for area profile signage on
400-series highways, trail-blazing signage for new and existing travel
routes, directional signage to farm-gate retail operations, and other
promotional signage ($2 million);
0' Investment funding for downtown revitalization programs such fac;ade
improvement grants and low-interest loans, brownfield remediation grants,
commercial rehabilitation grants and low-interest loans, and funding for
tax increment financing instruments so that mUnicipalities will not see
their property tax levies impacted ($10 million); and
0' Funding for grants and low-interest loans to address the severe lack of
roofed tourist accommodation and conference facilities in the area,
including country inns, resorts, B&Bs, hotels, conference centres, meeting
facilities, and other hospitality infrastructure that will boost lucrative
overnight stays ($15 million).
2. Commodity and Market Adjustments: There is a need to invest in research into
alternative crops and expanded markets for existing crops to rebuild and sustain a
viable agricultural economy, and to avoid weakening existing, innovative
growers. The establishment and funding of $20 million over ten years for an
2
Agriculture & Agri-Food Innovation Centre would be a primary tactic to address
commodity and market adjustments. The objectives of the AAFIC would be:
o To provide a roadmap for players in the Sand Plain agri-food value chain
to prepare for and respond to changing global, national and regional
market opportunities;
o To bring together an integrated network of industry partners (e. g. the
communities, government experimental farms, universities and
community colleges)and creating a fertile environment for innovation, to
achieve significant payback;
o To connect growers and value-adding processors with regional, national
and international markets by aggressively promoting the safety and value
of produce and products grown and processed in the region, and
expanding the network o(buyer contacts available to growers and value-
adding processors; and
o To provide leadership and coordination to research and develop
technologies for crops and value-added crop products; provide marketing
assistance for crop opportunities and cluster development; and to help
innovators access funding for product research and develop new products.
3. Building Entrepreneurship: There is a need to invest in human capacity for
change within the Counties, including additional supports for education, training
and entrepreneurship opportunities. Specific examples of commitments could be:
o Funding for youth attraction and retention programs that direct youth into
local training and entrepreneurship programs delivered from local
community college campuses and link the developing industries in the
area (e.g. Toyotetsu) with post-secondary programming in training
institutions ($3 million annually for 10 years); .
o Funding for local businesses to train and/or certify existing staff or to
attend professional development events ($3 million annually for 10
years); and
o Funding for local community college campuses and small business
enterprise centres to educate and coordinate entrepreneurship courses for
growers, both in transition and others ($1 million annually for 10 years).
4. Shifting the Economic Base: There is a need to invest in programs that visibly
shift the economic base of the tobacco-producing communities to non-traditional
areas of emphasis, such as energy production, value-added agri-food processing,
hospitality/tourism, and competitive manufacturing. Specific examples of
commitments could be:
3
o Assistance, support and funding to explore nuclear power generation at the
Nanticoke OPG Station ($1 million);
o Assistance, support and funding to explore alternative energy options for
the public utility grid, such as ethanol, solid waste gasification, solar and
wind ($1 million);
o Funding for on-farm value-added capital investments similar to
community improvement plan incentives available to commercial
businesses in downtown cores ($10 million);
o Job-creation grants and low-interest loans to small business in order to
address gaps within the tourism industry, such as the need for employees
and capital investments in fishing charters, hunting guides, birding and
nature guides, heritage programming, agri-tourism activities, and the
hospitality industry. These incentives could also be linked with school-to-
work transition programs at local schools and other educational
institutions. ($10 million);
o Funding for marketing and promotional campaigns to attract target
markets associated with the new emphasis: aggressive targeted advertising
funding, web-based funding, other printing and collateral costs, media and
public relations costs ($10 million);
o Incentives to lure additional manufacturing jobs to rural areas consistent
with strategic marketing initiatives of target sectors ($5 million); and
o Support and investment in locating government offices (federal training
centre, regional office, data processing centre, call centre, or complete
departments e.g. a section of the Ministry of Agriculture) from large urban
centres to rural areas, into vacant properties such as soon-to-be-abandoned
tobacco factories, the Delhi Auction Exchange, etc. ($5 million).
NEXT STEPS
1. Federal and Provincial Government representatives to agree to meet with
Counties' representatives in July 2007 to negotiate support for the tactics
outlined;
2. All parties to execute a Memorandum of Understanding by July 2007; and
3. Priority tactics to be funded starting in September 2007
CONTACT: Dennis Travale, Mayor, Norfolk County
Phone: (519) 426-5870 ext 1220
Email: dennis.travale@norfolkcountv.ca
L:\Mayor & Council\Tobacco\Proposal for Government Investmentv5.doc
4
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JUl 2 3 ~~007
Seniors Picnic in the Park - 2007
July 16,2007
County of Elgin
450 Sunset Dr.
St. Thomas, ()N
N5R 5V1
Dear Sir or Madam:
I would like to extend our sincere appreciation for your generous donation to this year's
event on behalf of the 2007 Seniors Picnic in the Park Planning Committee.
We had a great crowd and over 1000 people enjoyed the day.
Thank you again for your kind support.
Yours truly,
;(~t/~d/
Ken Verrell
Chairperson
Seniors Picnic in the Park
.
.~?~.~. ~~_i.~tR~~ion Conservation Authority
_w"'_~, ,_ .~"=^'''~''~'''*~''''''_'X=''~'_'"~''''==''''''_''.~.-'~i\:',~'''''-='"l''>'~~'''''''''''~;"'=-""-~"-~""",'.'-'.,""~/"_,;r.'--""-""o',,,,,~c.."o':"""';:;'.;::-,=~,,,,,""~,~"=_~'"""'':':i""=",;>;:",.,.o,.,,,,~,,,'-''-.:,';r'''''''_:;'"''_''''N"~.,:.""~",,,,..\ "..""".~..,,,.,,:;,.-,,,.<;,,.:::-_,,;..-
RR#3, Simcoe, ON N3Y 4K2. Tel: (519) 428-4623 · Fax: (519) 428-1520
E-mail: conservation@lprca.on.ca. Web Site: www.lprca.on.ca
June 27, 2007
File: 0.1.3
JUl t 7 2nn7
Dear Friend in Conservation:
'J' \,"~~.~.-; ~
Re: 2006 Annual Report
On behalf of the Long Point Region Conservation Authority (LPRCA), I wish to
share with you our Authority's 2006 Annual Report.
The Report highlights the numerous achievements that resulted from the many
partnerships enjoyed by the Conservation Authority during 2006. Thanks to the
generosity, support and expertise provided by supporters such as you, the Long
Point Region Conservation Authority looks forward to continued success in 2007.
Again, thank you for the continued support. I hope you find this report to be an
informative outline of LPRCA's activities during 2006.
, ,
;
Cliff Ev 'tski
General Manager/Secretary Treasurer
Conservation
ONTARIO
Page 1 of 1
Donna Butcher
From: Mark McDonald Sent: Wed 08/08/2007 10:06 AM
To: Donna Butcher
Cc:
Subject: FW:Hours of Service Regulation Amended to Meet Municipal Needs
Attachments:
Next Council as fyi.
From: OGRA Information [mailto:communications@ogra.org]
Sent: Thu 8/2/20071:36 PM
To: Mark McDonald
Subject: Hours of Service Regulation Amended to Meet Municipal Needs
August 2, 2007
OGRA Heads UP Alert:
Hours of Service Regulation Amended to Meet Municipal Needs
The regulation dealing with Hours of Service has been further amended to deal with
concerns related to municipal responses to significant events, such! as winter maintenance
operations.
OGRA, along with AMO, met with MTO to discuss the need for this amendment and how it
might be implemented.
Under the new rules, a driver operating a commercial motor vehicle by or on behalf of a
municipality, road authority or public utility is granted an exemption from the HOS rules while
responding to or returning from a situation or impending situation that may constitute an
imminent danger to life, property or the environment including those caused by forces of
nature, accident, intentional act, or otherwise. The driver will be allowed to work as many
hours as is necessary to rectify a significant event.
Once the event has been rectified, the driver must resume compliance with the regulation
and rest for a required period! of time before operating a heavy truck on a highway again.
The regulation, as amended, can be viewed on e-Iaws at VVVVYV.e:laws.gQY.oo.Ga
(Ontario Regulation 555/06 and this amendment in Ontario Regulation 405/07)
OGRA is pleased with this amendment and feels that it provides a balance between the
need to respond to significant events while maintaining driver safety.
This message has been scanned by LastSWill! eMail security service.
This email may contain confidential information. If you are not one of the intended recipients,
if you receive this email or if it is forwarded to you without the express authorization of
The County of Elgin, please destroy this email and contact us immediately.
https://mail.elgin-county.on.ca/ exchange/ dbutcher/lnboxlFW: %20Hours%200fOi<J20Servi... 13/0812007
Ministry of
Natural Resources
Ministere des
Richesses naturelles
ntari
Rabies Research & Development Unit
Trent University, DNA Building
2140 East Bank Drive
Peterborough, Ontario K9J aNa
Phone: (705) 755.1551
FAX: (705) 755-1559
E.mail: adam.mcallister@ontario.ca
July 2007
Dear Colleague,
This is a reminder that the province is continuing its annual wildlife rabies control operations for 2007. The trap-vaccinate-release programs have
been underway since the beginning of July and aerial vaccine baiting will begin in mid-August.
This ministry is committed to the research, control and eradication of rabies in Ontario, thereby protecting the health and safety of the public, their
pets and the wildlife of this province. Our programs are so successful that broad areas of southern Ontario are free of fox and raccoon rabies.
A person exposed to rabies should receive treatment without delay. If there is a delay in treatment and symptoms appear, the disease is fatal.
We use a number of control measures in the fight against the rabies virus:
· control measures at the point of infection (may be implemented when a new case is confirmed),
· trap-vaccinate-release programs (beginning in July); and
· widespread aerial vaccine baiting (beginning in August) and limited ground baiting in urban areas (beginning in July)
Since 1989, we have been distributing oral rabies vaccine baits targeting foxes and raccoons (since 1999) on a large-scale in Ontario. When
ingested, these baits immunize the targeted species against rabies. Our efforts have focused mainly on foxes as foxes have been the main rabies
host in Ontario since the late 1950's. Our efforts have been so successful that fox rabies cases have decreased by 98%; there were only 40 fox
strain rabies cases in 2006, down from an average of 1,500 annually before control measures were implemented. In most areas, when rabid foxes
have been eliminated by our baiting programs, a decrease of rabid skunks soon followed. This has not happened in certain areas of south-western
Ontario where remnant pockets of rabid skunks carrying and transmitting the fox variant of rabies persist.
As part of our research and control efforts, we will be distributing a new oral rabies vaccine for skunks in selected regions of Grey, Dufferin and
Wellington counties beginning on August 13th. This research is directed to eliminating the remaining pocket of rabid skunks in south-western
Ontario.
We will also be distributing oral rabies vaccine baits for raccoons in southeastern Ontario on Wolfe Island. It is necessary to continue rabies
control programs when rabies incidence is low so that healthy wildlife populations are not infected by the remaining rabid animals. In jurisdictions
such as neighbouring New York State, which did not have proactive, multi-partner programs, the number of raccoon rabies cases had climbed to
more than 8000 in the initial six-year period. Ontario's MNR-Ied program is so effective that, in the first seven years, only 132 cases of raccoon
rabies have been confirmed (as of July 11, 2007). The last confirmed raccoon rabies case in Ontario occurred in 2005 and our raccoon rabies
control program has adjusted appropriately.
One of the reasons for Ontario's success in controlling the spread of raccoon rabies is attributable to the introduction of a high-risk area in eastern
Ontario. The boundaries of the high-risk area were reduced by approximately 65% in 2005 due to our successful efforts to control raccoon rabies.
The boundaries are based on the location of cases for the previous two years and remain unchanged from 2006.
In the high-risk area, people are encouraged not to move or relocate raccoons, foxes or skunks. These animals may only be relocated to a
maximum of 1 km from their point of capture. This is intended to stop the spread of the disease.
Beginning on July 23rd, staff and volunteers will be hand distributing vaccine baits throughout the river ravine systems in Toronto. This control
measure is occurring as a result offour rabid skunks in the Bolton area (north of Toronto) in the spring of 2006. The remainder of the baits for this
area will be distributed by helicopter in late August. From mid-August to mid-September, baits targeting foxes will be distributed throughout
southwestern Ontario.
The rabies control program is a joint effort that receives important input from a variety of partners across Ontario. Regional health units,
municipalities, wildlife rehabilitators, licensed trappers, wildlife control agents and aboriginal communities are all key to the continued success of
Ontario's world-renowned rabies control program.
Included in this information package is:
1) Map of rabies control operations for 2007
2) Map of Raccoon Rabies High Risk Area
3) Rabies Vaccine Bait Fact Sheet
4) Protect Your Family Fact Sheet
For further information about rabies prevention and control operations and to view updated maps, visit the Rabies in Ontario web site at
http://rabies.mnr.Qov.on.ca or call our rabies hotiine at 1-888-574-6656.
Sincerely,
Adam McAllister
adam, mcallisterlalontario.ca
Rabies Research and Development Unit
August7,2007
County of Elgin
450 Sunset Dr.,
St Thomas, Ontario
N5R 5V1
GLDBAL V1SI?~
AUG ~ 3 i.'DG7
Dear Mr. McDonald,
I wanted to share with you the exciting news that I have reached my fundraising goal!!! Thanks to you and the
generous support of local businesses and organizations- I am busy getting ready for the experience of a lifetime! I
am truly overwhelmed ... and proud to be part of the Elgin-St. Thomas community. Through
this process, I have:
./ Learned how to develop a package promoting myself
./ Improved my confidence
./ And... experienced the meaning of the word "community".
Thanks for your financial contribution and showing me what it means to be part of this great
community.
Ottawa
On July 2-6, 2007 I traveled to Ottawa to participate in a National Youth Caucus and prepare
for the economic mission in August..
The Youth Caucus:
There were four issues up for discussion at the caucus. These were Intemational Health
Issues, Canada's role in Afghanistan, Global Warming and Canada building Sustainable
Development. After preparing we all went to a lecture hall where we had to present our
thoughts and ideas and build on others. It was fascinating to hear the perspectives from
other youths across the country. Attendees at the caucus included other delegates as well as
30 other youth from across Canada who received awards for outstanding community
involvement.
Preparation for the Economic Mission:
I We received lessons on etiquette in foreign countries. Simple tips on how to introduce
yourself, bow and exchange business cards will be most valuable in Asia. I was fortunate to
be one of 8 delegates chosen to visit the home of the Ambassador from Vietnam. We heard
a little bit about life in Vietnam-the hierarchical society, socialism , spicy food and he
provided an important tip-if I suffer from jet lag, I should get some authentic green tea-
guaranteed to keep me up for 10 hours!
Other Experiences and Speakers:
The entire team had the privilege of visiting the home of the High Commissioner of Australia.
He was very welcoming and informal with us. Speakers throughout the trip included Mr. Ted
Menzies, Secretary to the Minister of International Cooperation and the Minister of
International Trade; Senior Communications Manager of Dell (a global vision sponsor); Scott
Fraser, Director Canada Asia and Oceania Commercial Relations; Peter McGovern, Director
General, Bilateral Commercial Relations, Asia and Americas and Mr. Perrin Beutty,
President of Canadian Manufacturers and exporters.
What did I learn?
We worked as a team late into the evening preparing for each day. I learned Leadership Skills, How to Work as a
Team and found motivation that I didn't know I had.
My objective for County of Elgin in Southeast Asia:
Promote Elgin County as a great place to invest and live - I will do this by meeting with local economic development
corporations and providing information about our community. You will receive a tax receipt and County of Elgin will
appear on the materials we distribute. In the Fall, I will attend one of your meetings on request and present what I
have learned
Thanks again for your generous support!
Sincerely,
Tucker Vendrig (Tucker.vendrig@globalvision.ca)
Ministry of Transportation
Ministere des Transports
@ Ontario
Office of the Executive Director
Bureau du directeur general
Provincial Highways Management
Division
Division de la gestion des routes
provinciales
4< etage, tour Garden City
30 I rue St. Paul
St. Catharines (Ontario) L2R 7R4
Tel (905) 704-2299
Telec: (905) 704-2562
4th Floor, Garden City Tower
301 St. Paul Street
St. Catharines, Ontario L2R 7R4
Tel Number: (905) 704-2299
Fax Number: (905) 704-2562
AU.~ <E ~ "'.;1'107
u u ~ tJJ't,
August 9, 2007
Ms. Lyne Acre
County of Elgin
450 Sunset Drive
St. Thomas, ()ntario
N5R 5V1
RE: Ministry of Transportation Response to Failure of Minnesota Interstate 35W Bridge
Dear Warden Acre:
Staff ofthe Ministry of Transportation was saddened to hear ofthe collapse of the Interstate 35W
Bridge over the Mississippi River in Minneapolis, Minnesota on August 1,2007.
As a precaution, the ministry has ordered its bridge inspection teams to complete an immediate
and full inspection of all steel deck truss bridges on the provincial highway system. These
inspections are being carried out in addition to the inspections required every two years under
Regulation 104/97 of the Public Transportation and Highway Improvement Act.
We encourage municipalities with steel deck truss bridges to complete these inspections as well.
Should you have any questions regarding bridge standards or inspection requirements, ministry
staff are available to provide you with technical expertise. Please contact Bala Tharmabala, P.
Eng, Manager, Bridge ()ffice at (905) 704-2341 or bye-mail atbala.tharmabala@ontario.ca.
Sincerely,
~:A4
Raymond J. Mal1tha, P .Eng.
Executive Director
c: Bala Tharmabala
Ministry of Health and
Long-Term Care
Emergency Health
Services Branch
5700 Yonge Street, 6th Floor
Toronto ON M2M 4K5
Tel.: 416-327-7909
Fax: 416-327-7879
Toll Free: 800-461-6431
Ministere de la Sante et des
Soins de longue duree
Direction des services de
sante d'urgence
5700 rue Yonge, 6" etage
Toronto ON M2M 4K5
Tel.: 416-327-7909
Telec.: 416-327-7879
Appels sans frais: 800-461-6431
@ Ontario
RECEIVED
107-02143
August 17,2007
AUG 2 2 2007
COur,i; ! uF ELGIN
AOMINISTRA I!VE SERVICES
Mr. Mark McDonald
Chief Administrative ()fficer
County of Elgin
450 Sunset Drive
St. Thomas ()N N5R 5V1
Dear Mr. McDonald:
The McGuinty government has unveiled an ambitious health reform plan. I would like to
thank you for your continuing effort and co-operation in working with the Emergency Health
Services Branch (EHSB) to improve ()ntario's health care system.
The success of the reform plan is dependent on the enhancement of resources to strengthen
care in-the community to relieve pressure on hospitals and improve health outcomes. To this
end, the ministry has approved funding for 2007-08 to assist with the implementation of
mobile computers and Global Positioning System (GPS)/Automatic Vehicle Locator (A VL)
hardware in emergency medical service vehicles to provide digital mapping technology.
Your organization's share of the 2007-08 funding is as follows:
.
()ne-time funding of up to:
Base funding of up to:
$2,296
$505
.
Please forward your invoice to EHSB (attention Tony Loreto) in order to process the funding
adjustment.
I would like to take this opportunity again to convey my sincere appreciation for the
considerable contributions all members of your organization make in the provision of health
services in your communities.
Sincerely,
~f)-
~ Malcolm Bates
Director
Emergency Health Services Branch
c: Norm Gamble, Chair, South West LHIN
Lynn Acre, Warden
~ TORONTO
Steve Whitter,
Director, Transfer, Processing &
Disposal Operations
Richard Butts, Deputy City Manager
Solid Waste Management
Services
Metro Hall, 19th Floor
55 John Street
Toronto, Ontario M5V 3C6
Tel: 416-392-4687
Fax: 416-397-1348
E-Mail: swhitter@city.toronto.on.ca
August 16, 2007
Warden Lynn Acre
450 Sunset Drive
St. Thomas, ()ntario
N5R 5V1
Faxed & Mailed: 519-633-7661
~ E elVED
Dear Warden Acre:
AUG 2 3 2001
Re: Green Lane Landfill- Ebdn County Municipalities
CCiUN~ V OF ELGIN
ADMINISTRAT!VE SERVICES
Further to your letter of July 26, 2007 to Mayor Miller and my subsequent conversation with Mr.
Mark McDonald of Elgin County, I am writing to confirm that conversation and provide some
additional information.
Although the City of Toronto is happy to cooperate with Elgin County municipalities, most of the
current agreements related to transportation and disposal at the landfill are with Green Lane
Environmental Group Limited Partnership and St. Thomas Sanitary Collection Service Limited
Partnership (the "Vendor"). The City has entered into a Disposal Agreement with the Vendor
which requires the City to provide disposal capacity to honour those existing agreements between
the Vendor and the individual municipalities. Weare not therefore in a position to enter into
new agreements with those municipalities until the current agreements expire.
We understand that Malahide, Central Elgin and Bayham currently have no formal agreements,
so we could discuss possible disposal 'agreements with those municipalities.
Just as a point of information, the amended Certificate of Approval was issued on July 5,2007.
Condition 20 continues the priority given to the Counties of Elgin and Middlesex (excluding
London) as previously provided under the 1999 certificate.
Please contact me directly if you wish to meet or if you require further information.
Yours truly,
.~( ...~,~
Steve Whitter,
Director
Transfer, Processing and Disposal
SW/fp
~Ai ED 10: WA-,f..JH-'-' ,1-c.Lf.-
I' . . Itv61t 7Homtlt S' ,
ml.l/ll,o P.M.- c.14..0. .$
-2-
Cc: Mayor David Miller
Richard Butts, Deputy City Manager
GeoffRathbone, General Manager
Anne Hiscock, Environmental Manager
Grace Patterson, Solicitor
Lou Ciardullo, Manager, Landfill Management
(c\2007\SW\Elgin County)
~'~~"''''''' .
"\
~ --~\
Federation of
ONTARIO
PUBLIC
LIBRARIES
d~~
r~ l?''l\<O ~ f',p'" ~1 \'A TJ w:.'$<> I!;~~.
r!in~ ~P"' ,( t-.,,, tl ~ "i it,,"", ~ '><
rr-l1 ~~';':i! \~~J;:; ~(~~~ t{ ~,~r rl:.;~:~ t t{:.~
August 22, 2007
AUG 2 7 2007
(;(ilE\(fV' .{jF t~Lf~!i.~
Mayor Lynn Acre
Municipality of Bayham
450 Sunset Drive
St. Thomas, ()N N 5R 5V 1
;\D~~Il\l'I~T'Ji\'rjlli: c..~rW!I"~Q
i'i m,/'i 0 hnl.'\!l<d.H;,;n\l .."".""
Dear Mayor Lynn Acre:
Telling Our Stories/Racontons nos histories is the compilation of compelling, true, and
life altering events in the lives of Ontario residents, who benefited from their local public
library. These stories were chosen from more than 700 entries, by 15,000 Ontario
residents who read the stories and then voted on-line. The stories tell of experiences,
challenges, illness, hardship, and the power within us to overcome personal adversity,
re-making it into opportunity.
The Federation of ()ntario Public Libraries announced the winners of the contest at a
reception in early February and the launch of this publication took place mid-August at
the Association of Municipalities of Ontario's Conference. By early September, copies
will be in the hands of all Ontario Mayors, MPP's, MP's, the Premier, and the Prime
Minister.
Founded in 2005, The Federation represents public library boards in ()ntario with "()ne
Voice". Governed by a 23-member Volunteer Board elected from local library boards
across Ontario, the organization focuses on Advocacy, Research, Marketing and
Consortia Purchasing. For more information about the Federation, please visit our
web site at www.fopl.ca.
Telling Our Stories/Racontons nos histoires was made possible through the generous
support of our 170 member public libraries; our partnerships with TVOntario, TF(), the
Library Service Centre, 3M Canada, Counting Opinions, Library Bound, Libraries in
Transition, Ontario Library Association, Whitehots, and Impulse Solutions; as well as
through the tireless work of all our volunteers.
Please join with us in celebrating the stories of Ontarians, and the life-changing impact of
public libraries.
Jane Horrocks
Chair, Federation of Ontario Public Libraries
Federation of Ontario Public Libraries
c/o North York Central Library / 5120 Yonge Street Toronto, ON M2N 5N9 / T 4163955638 / F 4163950743 / E fopl@fopl.ca / www.fopl.ca
II
A Home For A Lifetime :The Port Stanley Public Library
By RtUpIv c,Lover oj Port StaJdey
"If minds are truly alive they will seek out books, for books are the human race recounting its
memorable experiences, confronting its problems, searching for solutions, drawing the
blueprints of its future." - Harry A. Overstreet.
I remember the days, many years ago, when my beautiful wife would walk my
daughter to the Port Stanley Public Library every evening. In a world before
television and the Internet, the library offered a world of adventure for my
daughter to explore.
The library is an invaluable resource, a centre for learning, and it was there that my
daughter learned how to read. The passion for learning that she acquired from the
library thrived throughout her childhood in Port Stanley. Eventually she graduated
from university at the top of her class, and today she is a professor at King's College in
London, Ontario. She attributes her success to the memorable nights she spent reading
and learning with her mother, all those years ago.
My daughter, however, is not the only member of my family who has benefited from the
library. The library grows on you; all of a sudden you find yourself developing a love for
it, and it has a love for you. This is how I feel about the Port Stanley Public Library.
As I sit here in this library, thinking about the past eighty-seven years, I am thankful for
the countless gifts this library has blessed me with throughout my life. I have lived in
this wonderful town long enough to witness the building of two of its greatest assets:
its first library, and its second library. Moreover, the library is a rich part of my family
history, as my father built the park outside of the current structure.
Recently, my wife of sixty-three years passed away. I recall our nightly routines reading
to each other in bed, discussing books, and planning out next trip to the library.
Together we explored fantastical worlds, solved mysteries, experienced history, and fell
in love allover again. She was my fairy tale princess.
When my wife died I lost my best friend, but I have not lost the memory of the experi-
ences we shared. As a second home throughout my life, I continue to turn to the library
for comfort. Emily, the library supervisor, helps people both in and outside of the library.
Her personality is uplifting, offering a homelike setting to the library, where I truly feel
welcome. This place is going to grow on you just as it has grown on me.
As I think about the future, one thing strikes me as certain: age does not matter, as long as I can read. There is
nothing else that I have been able to participate in throughout my lifetime. As long as there is life in my body, I
know that the Port Stanley Public Library will be there for me too.
24
Ministry of Agriculture,
Food and Rural Affairs
Ministere de I' Agriculture,
. de l'Alimentation et
des Affaires rurales
Office of the Minister
77 Grenville Street, 11th Floor
Toronto, Ontario M7A 1B3
Tel: (416) 326-3074
Fax: (416) 326-3083
Bureau de la ministre
77, rue Grenville, 11 e etage
Toronto (Ontario) M7A 1B3
Tel.: (416) 326-3074
Telec.: (416) 326-3083
~
~
Ontario
AUG 2 3 2087
RECEIVED
Ms. Lynn Acre
Warden
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
AUG 2 7 2001
COUNTY OF ELGIN
AOMJN1STRA I!VE SERVICES
Dear Warden Acre:
I am pleased to confirm that your municipality's project has been approved for funding
under Rural Connections...The Ontario Municipal Rural Broadband Partnership Program.
The province will contribute up to $286,667 based on eligible project costs estimated at
$860,000. This funding is subject to the execution by the recipient and the ministry of
the Rural Connections Funding Agreement.
The Rural Connections program is a one-time, $lO-million initiative designed to reduce
broadband infrastructure gaps in southern Ontario. It is just one of a number of
community and economic development tools and programs that are part of the
government's plan to improve municipal fiscal sustainability and infrastructure, grow
prosperous rural communities, and create a strong social climate.
I am pleased that your Rural Connections project will assist in bringing affordable
broadband service to your municipality's unserviced communities. Ontario's success
depends on building strong communities, a robust economy and a healthy environment.
Projects like yours will help us to attain these objectives.
Sincerely,
~;Q~+
Leona Dombrowsky
Minister of Agriculture, Food and Rural Affairs
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2
Bureau principal du ministere: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
Pick Ontario Freshness 0 ~ <<
Cueillez la fraTcheur de l'Ontario ~8;
Page 1 of2
I&Attachments can contain viruses that may harm your computer. Attachments may not display correctly.
Donna Butcher
From:
To:
Cc:
Subject: FW:OANHSS Alert - LTC Announcements
I~~
Attachments: i.J Jill'>' 30 - MOHLTC Release - LTC FOOd Allowance.pdf(34KB)
Mark McDonald
Donna Butcher
Sent: Wed 08/08/2007 11:16 AM
Donna, please place attachment notice on council agenda as fyi
From: Rhonda Roberts
Sent: Mon 7/30/2007 4: 13 PM
To: Mark McDonald; Management Team
Subject: FW:OANHSS Alert - LTC Announcements
Incredible. Good news for Dietary.
Am anxious to hear results of tomorrow's announcement.
Rhonda L. Beech-Roberts
Director of Senior Services
County of Elgin-Terrace Lodge
Phone: (519) 773-9205 Ext. 222
Fax: (519) 765-2627
From: Rose Pace [mailto:rpace@oanhss.org]
Sent: Mon 7/30/2007 4:07 PM
To: Rhonda Roberts
Subject: OANHSS Alert - LTC Announcements
OANHSS Alert - July 30,2007
LTC Announcements
We were contacted over the weekend by staff in Minister Smitherman's office regarding two announcements
related to long term care.
The first, announced this afternoon, is an increase in the food allowance from $5.57 to $7.00 effective
September 1. This news was already leaked in media reports last night and earlier today. It has also been
somewhat dampened by Moira Welsh's article that ran today in the Toronto Star (it was also picked up by other
media outlets) criticizing Smitherman for the lack of progress in his "revolution" to improve care in homes.
OANHSS is quoted in the article. Regardless, the increased funding for food is certainly great news for our
sector.
The Ministry's release is attached. Links to the media articles are pasted below.
The second, expected tomorrow, is a capital funding program for Band C homes. We have been asked to
attend the announcement in Belleville. We understand that many of the details still have to go through Cabinet
so there may not be much "meat" in tomorrow's news but we will share information as it becomes available.
Donna A. Rubin
CEO
drubin@oanhss.or9
https://mail.elgin-county.on.ca/ exchange/ dbutcher/Inbox/FW: %200ANHSS %20Alert%2... 13/0812007
Page 2 of2
Ljb~LaJs to boost nYJlimg_h2ffiJtallowance
Toronto Star, July 29,2007
Eldercare pro-Dlise falter:ing
Toronto Star, July 30,2007
"This electronic communication is from the Ontario Association of Non-Profit Homes and Services for Seniors. It is for the intended recipient only and
may contain confidential and/or privileged information. Any review, retransmission, dissemination or other use of, or taking of any action in reliance
upon this information, by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender
and delete the material from your computer.
This message has been scanned by l-astSpam eMail security service.
This email may contain confidential information. If you are not one of the intended recipients,
if you receive this email or if it is forwarded to you without the express authorization of
The County of Elgin, please destroy this email and contact us immediately.
This email may contain confidential information. If you are not one of the intended recipients,
if you receive this email or if it is forwarded to you without the express authorization of
The County of Elgin, please destroy this em ail and contact us immediately.
https://mail.elgin-county.on.ca/ exchange/ dbutcher/InboxlFW: %20()ANHSS %20Alert%2... 13/0812007
MEMBER COMMUNICATION
ALERT NO: 07/045
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
Association of Municipalities of Ontario
To the attention of the Clerk and Council
August 29, 2007
FOR MORE INFORMATION CONTACT:
Brian Rosborough, AMO Director of Policy
(416) 971-9856 ext 318
Province Amends Regulations to Implement $935 million
Ontario Drug Benefit and ODSP Upload
Issue: Amendments have been made to regulations under the Ontario Works Act and
Ontario Disability Support Program (ODSP) Act to implement the upload of ()ntario
Drug Benefit costs associated with both programs effective January 1, 2008, and the
phased implementation of the upload of ()DSP administration and benefits by 2011.
Background:
The planned upload of $935 million in ()ntario Drug Benefit and ()DSP costs announced by the
Premier at the 2007 AM() Conference is now law. The amendments to regulations for the
Ontario Works Act and the ODSP Act are linked to this Alert.
According to the regulations:
· municipalities will no longer be required to cost share Drug Benefits for people on social
assistance (Ontario Works and ()DSP) effective January 1, 2008;
. municipalities will no longer be required to cost share (currently 50%) the cost of
administering the provincially delivered ODSP program effective January 1, 2009;
· municipal cost sharing for ()DSP benefits (financial assistance) will be reduced from 20% to
10% effective January 1,2010; and
· Municipal cost sharing for ()DSP benefits will be eliminated entirely on January 1, 2011.
AM() considers this announcement and the amendments to regulations to be important
milestones in the ongoing Provincial-Municipal Fiscal and Service Delivery Review. The
Review is to result in a consensus-based report on further adjustments to the fiscal framework
in February 2008. The report will include recommendations related to funding and service
delivery, including the ()ntario Municipal Partnership Fund (OMPF), as part of an overall
provincial-municipal fiscal framework.
In the meantime, the Province has signalled that ()MPF funding will not be reduced in 2008. In
his address to AM() conference delegates, Municipal Affairs and Housing Minister John
Gerretsen said that OMPF funding levels for 2008 would not be reduced as a result of the
uploading of ()DB costs.
This information is available in the Policy Issues section of the AMO website at www.amo.onca.
1-1
Association of
Municipalities of Ontario
MEMBER COMMUNICATION
ALERT NO: 07/046
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-98561 Fax: (416) 971-6191
E-mail: amo@amo.on.ca
Association of Municipalities of Ontario
To the attention of the Clerk and Council
August 29, 2007
FOR MORE INFORMATION CONTACT:
Petra Wolfbeiss, AMO Senior Policy Advisor
(416) 971-9856 ext 329
Call for Membership on Resource Teams
to Support Development of Standards
under the Accessibility for Ontarians with Disabilities Act, 2005
Issue: AMO is seeking volunteers interested in participating in the standard development process under
the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Resource teams are being
assembled to assist AMO representatives on the Built Environment, Employment and Information
and Communication Standard Development Committees.
Background: The AODA requires the establishment of two streams of standards; common and sector
specific that will apply to the private and public sector across the province in an effort to address and
remove barriers for people with disabilities. Five broad categories for standard development have been
identified: customer service, built environment, employment, information and communications and
transportation. To date, one standard, customer service, has been developed and passed into regulation
while the transportation standard is currently under public review.
Volunteers with knowledge and experience in municipal issues related to the built environment,
information and communications and employment are being sought to provide support to members
participating on the committees. Members will work with AMO standard development committee
participants to examine proposed components of standards as they are being developed with
consideration given to municipal fiscal capacity in achieving the principles and objectives of the AODA and
the goals of proposed standards.
The role of the resource teams will include a holistic examination of all standards as related to
harmonization and interdependency of standards across existing legislated requirements and standards.
Some considerations will include; definitions of standards, consideration of Ontario best practices in
relation to proposed standards, compliance dates, terms of terminology, definitions and presentation for all
standards balanced against the need to consider the cumulative financial impact and the municipal
capacity to implement all standards across the AODA.
While AMO continues to support the principles of the AODA and remains committed to helping build a fully
accessible Ontario, we are concerned that the current standard development process will in fact result in
local service reductions, fiscal restraints and ultimately impede achieving the principles and goals of the
AODA.
We are hopeful that a coordinated municipal approach as supported by resource teams, will help to
mitigate the impacts of unintended perverse outcomes of this important piece of legislation that to date
remains without committed, sustained provincial funding.
Action: Please contact Petra Wolfbeiss, Senior Policy Advisor, AMO at 416.971.9856 ext. 329 or
at pwolfbeiss@amo.on.ca by September 14, 2007.
1-1
Association of
Municipalities of Ontario
COUNTY OF ELGIN
By-Law No. 07-22
"A BY-LAW TO PROVIDE A SCHEDULE OF SERVICES AND ACTIVITIES SUBJECT
TO FEES AND CHARGES BY THE COUNTY OF ELGIN AND TO REPEAL
BY-LAW NO. 07-06"
WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
states that a municipality and a local board may pass by-laws imposing fees or charges on
persons for services or activities provided or done for persons; and,
WHEREAS the Corporation of the County of Elgin did pass By-Law No. 07-06
imposing fees or charges on services or activities provided to persons; and,
WHEREAS the Corporation of the County of Elgin has deemed it advisable to
amend the fees and charges applicable to some of its services or activities.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT Schedule "An attached hereto and forming part of this by-law setting out
services and activities which are subject to fees and charges and the amount of such fees
or charges be and is hereby adopted.
2. THAT By-Law No. 07-06 be and is hereby repealed.
3. THAT this by-law shall come into force and take effect on September 17, 2007.
READ a first and second time this 11th day of September 2007.
READ a third time and finally passed this 11 th day of September 2007.
Mark G. McDonald,
Chief Administrative Officer.
Lynn Acre,
Warden.
-2-
SCHEDULE "A"
By-Law No. 07-22
The Corporation of the County of Elgin has deemed it advisable to provide activities and
services that are subject to fees and charges. The following list details such activities and
services and the fees and charges that will apply:
GENERAL (authority under the Municipal Act)
Service
Fee
Photocopies for the Public throu~hout
All County of EI~in Departments
Copy charge per printed page
$0.25 per printed side
CULTURAL SERVICES - Archives (authority under the Municipal Act)
Service
Fee
Scannin~
Document scanning
Recordable CD
$5.00 each
$2.50
Microfilm Reader-Printer
Letter/Legal
11x17
Lonq-Distance Research
$0.50/page
$0.75/page
$40.00/hour
Photoqraph Prints
4x5
5x7
8 x10
11 x 14
Larger Sizes
Digital reprints (up to 8 x 10)
35 mm slide
$12.00 ($6.00 for each additional print)
$15.00 ($8.00 for each additional print)
$20.00 ($10.00 for each additional print)
$30.00 ($20.00 for each additional print)
On a case by case basis
$10.00 each
$15.00 each
Supplies
Archival sheet protectors
Acid-free storage box
Newspaper storage box
Acid-free file folders
Film marking pens
$1.00 each
$12.00 each
$25.00 each
$1.00 each
$4.00 each
CULTURAL SERVICES - County Library (authority under the Public Libraries Act)
Service
Daily
Overdue Fine
$0.10 per day
$1.00 per day
$0.50 per day
$0.10 per day
$1.00 per day
$0.50 per day
$0.10 per day
Maximum
Overdue Fine
$7.00
$10.00
$7.00
$5.00
$10.00
$7.00
$3.00
Adult & Juvenile Hardcover Books
CD Roms
Music CD's
Paperbacks
Videos/DVD's
Audiobooks
Ma~azines
-3-
CULTURAL SERVICES - County Library (continued)
Service Fee
Fax Machine Sending
Local $1.50
Each Additional Page $0.50
Long Distance $2.50
Each Additional Page $1,00
Receiving
Per Page $1.00
Interlibrary Loan Canadian Library
or University $10.00 plus shipping (if they charge)
U.S. Library
or University $15.00 plus shipping (if they charge)
Internet Printing Black & White $0.25
Colour $0.60
Diskette Purchase $1.25
Recordable CD $2.50
Lost or Damaged
Materials All Material Types Actual Cost plus $5,00 Processing
If actual cost is unknown, the following rates are charged:
VideoslDVD's $20.00
Audio Books $35.00
Cassettes $12.00
CD-ROMs $30.00
Hardcover $30.00
Magazines $5.00
Microfilms $30.00
Music CDs $20.00
Paperbacks $10.00
Scanning
Per Page
$1.00
CULTURAL SERVICES - Elgin County Museum (authority under the Municipal Act)
Service
Fee
Admission
Donation Basis
Membership
$5.00 Annual
$100.00 Lifetime
Programs Delivered
Adult off-site programs
$30.00 plus GST, plus mileage paid at
the rate established by the County for
use of personal vehicles
School tours and children's group tours
$1.75 including taxes per child
Chaperones are no charge
School programs offered in-school
including rented teacher's kit
$3.00 including taxes per child.
Note: Fees for programs delivered by the Museum may vary according to the program
-4-
ENGINEERING SERVICES
Service
Fee
County Road Maps
(authority under the Municipal Act)
$3.00 each
MeetinQ Room Rental Rates
(authority under the Municipal Act)
For use of meeting rooms in the County
Administration Building by outside groups:
Lunchroom
Committee Rooms/Lounge
$53.00 ($50.00 + $3.00 GST)
$42.40 ($40.00 + $2.40 GST)
Oversize/Overweiqht MovinQ Permit
(authority under the HiQhway Traffic Act)
Permit for moving heavy vehicles, loads, objects
or structures in excess of dimensional and
weight limits set out in the Highway Traffic Act:
Single Move Fee
Single Move Fee
$200.00 (if action is requested with greater
than 5 business days' notice)
$400.00 (if action is requested with less
than 5 business days' notice)
Annual Fee
$500.00
Road Occupancy Permit
(authority under Public HiQhway & Transportation Improvement Act)
To regulate the construction or alteration of $200.00 (if action is requested with greater
any entranceway, private road or other facility than 5 business days' notice)
that permits access to County Roads $400.00 (if action is requested with less
than 5 business days' notice)
Tender Documents
(authority under the Municipal Act)
$50.00
Private Infrastructure Encroachment AQreements
- IncludinQ Restoration Expenses
(authority under the Municipal Act) Cost Recovery Basis - may be added to
the property tax roll for collection, on
behalf of the County, by a local
municipality
LONG-TERM CARE HOMES (authority under the Homes for the AQed Act)
Service
Fee
Adult Day ProQrams
$13.00 per day (Activity, Meal)
$16.00 per day (Activity, Meal,
Transportation)
$18.00 per day (Activity, Meal,
Transportation, Bath)
$20.00 per day (Activity, Meal,
Transportation, Bath, Hand
Waxing for Arthritic pain)
Note: If an Adult Day Program is cancelled
with less than 72 hours advance notice, the
applicable fee will be charged for cost
recovery.
LONG-TERM CARE HOMES (continued)
Service
Meals on Wheels for Community Clients
Foot Care ThrouQh VON
Visitor Meals at all Homes
Full Course Meals
Special Event Meals
Diners Club for Community Seniors
Barber/Hairdresser at all Homes
Hair Cut
Wash and Set
Wash, Cut and Set
Permanent Wave
Cable TV
Elgin Manor
Terrace Lodge
Bobier Villa
Medication not Covered by Health Card 65
and Non-Prescription DruQs
Newspaper
Resident fees at all Homes
Note: Residents may apply for a rate
reduction based on annual income
Transportation/Accompaniment of Staff
Valet (mending of clothing)
-5-
Fee
$6.50 per meal, at Elgin Manor (VaN)
$6.50 per meal at Terrace Lodge (VaN)
$6.00 per meal at Bobier Villa (WECHC)
($6.00 per meal is retained by the Home for
cost recovery)
Market Rate, as established by VaN
Beginning 2007 - $7.00 per meal
Beginning 2008 - $8.00 per meal
Under the age of 5 years no charge
Beginning April 1, 2007 - $12.00 per meal
Beginning April 1, 2008 - $14.00 per meal
Under the age of 5 years no charge
Beginning April 1 , 2007 - $5.00?
Beginning April 1 , 2008 - $6.00?
$10.00
$12.00
$20.00
$40.00
Market Rate
$11.50 per month
Market Rate
Cost of drug
plus $2.00 ODB co-payment
Market Rate
Resident Fees are charged in
accordance with the rates set by the
Province of Ontario, which may change
from time to time.
Market transportation rate, plus, if
accompanied by staff, the employee's
hourly rate of pay times the length of
absence from the workplace, plus
benefits if applicable
$6.00 per month
Late payment of County Levy
FINANCIAL SERVICES (authority under the Municipal Act
15% per year
(Le. installment due on the 15th and
not received until the 16th, one day of
interest would be charged)
-6-
HUMAN RESOURCES (authority under the Municipal Act
Service
Fee
Identification BadQe Photo
Family and Children's Services
Loss of Employee Identification Badge
$10.00 per photo
$5.00 per photo
County Sponsored Training Programs
Participation by Public Partners
Cost Recovery Basis
LAND DIVISION (authority under the Planning Act)
Service
Fee
Application for Consent
Application for Validation Certificate
Stamping Deed
$750.00
$750.00
$250.00
If an Application for ConsenWalidation is:
(i) withdrawn at least fourteen (14) days prior to the hearing date $50,00 will be retained.
If amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will
be charged.
(ii) withdrawn after the time limit set in (i), the entire fee will be retained. If amended after
the time limit set in (i), an additional $50.00 will be charged.
(iii) requested to be reconsidered once consent has been granted, in order to alter the
original decision in a minor way, it will be treated as if it were a new application, and a fee
of $50.00 must accompany the letter explaining the reason for the change.
(iv) requested to be deferred from having action taken on it, by the applicant, in writing,
whether after or before a hearing date has been set, a fee of $100.00 must accompany the
request for deferral.
PROVINCIAL OFFENCES (authority under the Provincial Offences Act)
Service
Fee
Transcripts
$3.20 per page for first copy
$0.55 per page for additional copies
NSF Cheques
$35.00 per incident
Certified Copies
$3.50 per certification
Note: Not applicable to Judiciary, Crown, or Prosecution
COUNTY OF ELGIN
By-Law No. 07-23
"A BY-LAW TO AMEND BY-LAW NO. 98-34, AS AMENDED, BEING A BY-LAW TO
PROVIDE A PROPERTY TAX REBATE PROGRAM FOR ELIGIBLE CHARITIES"
WHEREAS Section 361 of the Municipal Act, 2001, S.O. 2001, c.25, provides that
the Council of each municipality, other than a lower-tier municipality, shall have a tax
rebate program for eligible charities for the purposes of giving them relief from taxes or
amounts paid on account of taxes on eligible property they occupy; and
WHEREAS By-Law No. 98-34 was passed by the Council in this regard; and
WHEREAS By-Law No. 98-34 was amended by By-Law No. 04-22 to provide for a
tax rebate program for Branches of the Royal Canadian Legion effective January 1, 2005.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT Subsection 1 of By-Law No. 98-34 be and is hereby further amended by
adding:
d) "Taxes", for the purpose of charitable rebates, includes charges as set out under
Section 208 of the Municipal Act and satisfies the conditions as set out in Section
361 (12) of the Municipal Act. Charges under Section 208 are charges imposed for
business improvement areas (BIA's).
3. THAT this By-Law becomes effective upon its passing.
READ a first and second time this 11th day of September 2007.
READ a third time and finally passed this 11th day of September 2007.
Mark G. McDonald,
Chief Administrative Officer.
Lynn Acre,
Warden.
COUNTY OF ELGIN
By-Law No. 07-24
"BEING A BY-LAW TO AUTHORIZE THE COUNTY OF ELGIN TO ENTER A FUNDING
AGREEMENT WITH HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO, AS
REPRESENTED BY THE MINISTER OF AGRICULTURE, FOOD AND RURAL
AFFAIRS, RESPECTING THE RURAL CONNECTIONS...THE ONTARIO MUNICIPAL
RURAL BROADBAND PARTNERSHIP PROGRAM"
WHEREAS the Corporation of the County of Elgin has applied for and was granted
funding towards building a reliable telecommunications system to reduce broadband
infrastructure gaps in its unserviced rural communities under Rural Connections.. .The
Ontario Municipal Rural Broadband Partnership Program; and
WHEREAS the Corporation of the County of Elgin deems it expedient to enter into a
funding agreement with Her Majesty the Queen in Right of Ontario, as represented by the
Minister of Agricultural, Food and Rural Affairs, in connection with Rural Connections...
The Ontario Municipal Rural Broadband Partnership Program.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the Warden and the Chief Administrative Officer are hereby authorized to
sign a funding agreement, under certain terms and conditions, between the County of
Elgin and Her Majesty the Queen in Right of Ontario, as represented by the Minister of
Agricultural, Food and Rural Affairs, in connection with Rural Connections... The Ontario
Municipal Rural Broadband Partnership Program,
READ a first and second time this 11th day of September 2007.
READ a third time and finally passed this 11 th day of September 2007.
Mark G. McDonald,
Chief Administrative Officer.
Lynn Acre,
Warden.
IN-CAMERA AGENDA
SEPTEMBER 11. 2007
Committee Report: (VERBAL)
1) Chairman John R. Wilson - Property Matter from Ambulance Building Committee
Staff Reports: (ATTACHED)
1) Director of Financial Services - CONFIDENTIAL - Collections Vacancy
Correspondence: (ATTACHED)
1) Hennessey Gibson Hogan - confidential advice that is subject to solicitor-client
privilege re: Coroner's Inquest
Administrative Services Department
Administration Building
450 Sunset Drive, St. Thomas, Ontario, N5R 5V1
Phone: (519) 631-1460 Ext. 156
Fax: (519) 633-7661
County of Elgin
www.elgin-county.on.ca
Fax
Additional Items for Council Agenda of
September 11, 2007
Date:
Pages:
CC:
Mark G. McDonald
mmcdonald@elgin-county.on.ca
September 7,2007
10 including cover sheet
Fax:
Phone:
Re:
Warden Acre and
County Councillors
Call Group #'s
From:
To:
Comments:
Reports
1. Councillor Dave Mennill and Councillor Tom Marks - Warden's Banquet
2. Mark McDonald, CAG - Health Recruitment Professional- A Community Partnership
Correspondence - Item for Information:
1. Steve Peters, M.P.P. Elgin-Middlesex-London requesting that the Honourable Donna
Cansfield, Minister of Transportation review the County's request for a separate egress at
Terrace Lodge for a new ambulance base.
THE INFORMATION IN THIS FACSIMILE IS FOR THE NAMED RECIPIENT ONLY. IT MAY CONTAIN INFORMATION THAT IS PRIVILEGED,
CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED
RECIPIENT, OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, ANY DISSEMINATION, DISTRIBUTION OR
COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE
ARE PROBLEMS IN TRANSMISSION, PLEASE NOTIFY US BY TELEPHONE.
REPORT TO COUNTY COUNCIL
FROM:
Councillor Dave Mennill
Councillor Tom Marks
DATE:
September 5, 2007
SUBJECT: WARDEN'S BANQUET
Introduction:
Council policy is to arrange appropriate recognition annually for the Elgin County Warden
and that the Social/Entertainment Committee plans the programme.
Discussion:
The date for the Warden's Banquet has been set for Friday, November 2, 2007 and St.
Anne's Centre has been booked. Prices for the meal and other aspects of the Banquet
have been requested, which are shown on the attached spreadsheet.
Recommendation:
THAT the annual Warden's Banquet be held at St. Anne's Centre, on Friday, November 2,
2007, with the social hour beginning at 5:30 p.m. and the Banquet commencing at 6:30 p.m.;
and,
THAT all other costs and items be.approved as detailed on the attached spreadsheet;
and,
THAT the charge for each purchased ticket be set at $20.00, to cover the cost of the meal,
taxes and gratuities; and further,
THAT County Councillors and Officials dress in standard Council attire.
ALL of which is respectfully submitted
Councillor Dave Mennill
Councillor Tom Marks
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REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald,
Chief Administrative Officer.
DATE: September 6, 2007
SUBJECT: Health Recruitment Professional - A Community Partnership
Corporate Goals Referenced:
1. To promote Elgin as ''The Place to Live".
2. To forge community partnerships.
3. To provide innovative and collaborative quality service.
4. To recognize and seize opportunities for improvement.
Introduction:
As Council is aware, the Warden and Chief Administrative Officer have attended meetings
with representatives of the City of St. Thomas, the St. Thomas-Elgin General Hospital and
the Home Builder's Association in an effort to establish a community-based medical
recruitment partnership. The elements of a partnership have been assembled for council's
consideration.
Discussion:
The attached brief outlines the essential ingredients of the proposal, including governance,
term of agreement, budget allocation and contribution levels. In addition, a letter from the
hospital President and C.E.O. is attached concerning the location of the health professional
recruiter's office.
The County's contribution level for the balance of 2007 is estimated at $14,500. It is
suggested that the Millrate Stabilization Reserve be accessed for these funds and that the
balance be included in the 2008 operating budget.
Conclusion:
A medical recruitment professional is an essential component of a community's health and
well-being. A partnership consisting of municipal, hospital and development community
representatives is being proposed.
Recommendation:
THAT, subject to agreement of the various parties, the proposal for a two-year partnership
agreement for the establishment of a health recruitment professional as outlined in the
attached brief be approved for implementation; and,
2
THAT the County's initial contribution estimated at $14,500 for 2007 be allocated from the
Millrate Stabilization Reserve.
ALL of which is respectfully submitted,
"
ST. THOMAS - ELGIN MEDICAL RECRUITMENT PARTNERSHIP
PROPOSAL
The need to attract medical professionals, especially family physicians, for the S1.
Thomas / Elgin area is an ongoing concern.
In the past recruitment efforts have been undertaken in a variety of forms including direct
recruitment efforts through the hospital, part-time efforts by individuals such as Dr. Don
Lawrence and a host oflocalized efforts across the County particularly in East and West
Elgin.
Through some analysis medical staff at the hospital have observed the fact that a
significant percentage of patients using the emergency services at the hospital are orphans
in terms of not having a family doctor. Further, it is estimated that 14 family doctors are
required to meet the needs of the S1. Thomas - Elgin County area. To add urgency to this
matter, the pending retirement of existing family doctors within the County is on the
horizon which would leave thousands more without a doctor.
To develop and implement a strategic plan aimed at recruiting medical practitioners a
partnership is being proposed with the City of S1. Thomas, the County of Elgin and the
S1. Thomas Elgin General Hospital. The cornerstone of this recruitment process with be
the retention of a recruitment officer.
In addition, as the provision of family physicians is an important quality oflife issue to
attract families, business and industry to the S1. Thomas / Elgin County area a direct
vested interest for the development community to participate in the recruitment process is
being encouraged. Financial participation and representation from the development
community is being recommended for this effort.
The importance of having a dedicated recruitment officer will provide the vehicle for
specific activities to be undertake to generate interest in the area including the Provinces
annual health recruitment tour, the summer student camp, liaison with the medical school
at the University of Western Ontario and most importantly, building positive
relationships with prospective medical professional who show an interest in the area.
KEY CONSIDERA TION
That the City ofS1. Thomas, the County of Elgin the S1. Thomas Elgin General Hospital
and the development community implement a coordinated medical recruitment effort for
the S1. Thomas- Elgin County area.
GOVERNANCE
That the Mayor of S1. Thomas, Elgin County's Warden, a Board member of the hospital
and a member of the development community form a Committee mandated with the task
of coordinating a health recruitment process.
IMMEDIATE TASKS
1. Approval to establish the partnership.
2. Commitment to a budget allocation for an initial two vear veriod.
3. Hire a recruitment officer
4. Develop two year strategic plan
5. Recruitment to be aimed at a variety of health professionals required within the
S1. Thomas / Elgin County area.
APPROXIMATE ANNUAL BUDGET
Approximate salary for recruitment officer
Administrative / travel expenses
Recruitment incentives*
$65,000 annually
$15,000 annually
$50,000 annually
$130,000 annual
In addition to the costs identified, there may be a need to provide some administrative
support.
* Specific recruitment incentives will be defined by the Recruitment Board but could
include areas such as turn key office space, assistance in repaying students loans,
provision of office medical equipment, short term housing accommodations.
PROPOSED BUDGET ALLOCA TION
City of St. Thomas
County of Elgin
Development Community
$48,000 (40% of municipal contribution)
$72,000 (60% of municipal contribution)
$10,000* (lump sum payments at beginning of each of
the two years)
Total
$130,000
* In addition to a financial contribution, the local Development Community is
considering a proposal which would see the provision of a house for a doctor for a two or
three year period as part of the incentive to recruit to the area.
BUDGET REQUIREMENT OCTOBER - DECEMBER 2007
Staffing
Administrative / travel expenses
$16,250
$ 7,500
Subtotal
$23,750
Recruitment incentives
$10,000 (Supported by the Development
Community)
Total
$33,750
City ofSt. Thomas
County of Elgin
Development Community
$ 9,500
$14,250
$10,000
$33,750
HEALTH RECR UIT OFFICE LOCA TION
Once established the Recruitment Board will have to define the office location for the
Health Recruiter. While there was some initial discussion about it being located at the
hospital, recent information from the Paul Collins, Hospital President, suggests that space
may not be available.
Revised Sept. 5,2007
St. Thomas Elgin General Hospital
:'A'-:'''~~
-/7-
189 Elm Street
PO Box 2007
51. Thomas, Ontario
N5P 3W2
Phone: (519) 631-2020
Fax: (519) 631-8080
www.stegh.on.ca
Our vision is to be the Best Community Hospital in OntarIo
'---.../
30 August 2007
C/tyofSt Th
Recelve~mas
SEP 0 5 2007
City C'er~'5 Dept.
Mr. Wendell Graves
City Clerk
City of St. Thomas
P.O. Box 520
St. Thomas, ON N5P 3V7
Re: Physician Recruitment Steering Committee
Dear Wendell,
.~.
It is very gratifying to know that the City of St. Thomas and the County of Elgin are
beginning to work jointly on a strategy to address the very important issue of physician
recruitment for our community. As you know, our hospital is very supportive of a
community approach to this issue.
It has recently come to my attention that consideration has been given to positioning a
'physician recruiter' in office space at the hospital. I am afraid this would be very difficult
as we barely have office space to accommodate our existing staff. I would encourage
the county and city to find alternative office space for this position if it is available. I am
happy t discuss this further if you wish to contact me.
,
Since el~.
I
\
Paul 60llins
President and CEO
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Copy: Physician Recruitment Steering Committee
Dr. L Teeple .
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Ontario
Steve Peters, M.P.P.
Elgin - Middlesex - London
September 4, 2007
Honourable Donna Cansfield
Minister of Transportation
Ferguson Block, 3rd Floor
77 Wellesley Street West
Toronto, ON M7A lZ8
Dear Minister:
Please find enclosed an information package given to me by County of Elgin officials
during a recent meeting that was held to discuss their concerns in more detail.
As you will read from the materials, County of Elgin has requested a separate egress at
Terrace Lodge for a proposed new ambulance base that would serve the Town of Aylmer
and the East Elgin area.
I have visited the site myself to better understand the nature of the County's request. It
appears the proposed exit to the site is already accessible to traffic. I understand that the
existing entrance to the site would remain as is and the proposed egress would only be
used for exiting ambulances on a limited daily basis, perhaps five times a day. A
transportation analysis has been done (also enclosed) which points to the necessity for a
separate exit for ambulances to meet Ministry of Health and Long-Term Care standards
for response.
Minister, I am supportive of the County of Elgin's request for a separate egress at Terrace
Lodge for the proposed ambulance service. I would appreciate your reviewing this matter
as soon as possible and responding directly to the County of Elgin.
As always, thank you in advance for your time and consideration.
Sincerely,
~\k.
Steve Peters, M.P.P.
Elgin-Middlesex-London
Cc: County of Elgin
Honourable George Smitherman, Minister of Health & Long-Term Care
542 Talbot Street, St. Thomas, ON N5P lC4
T - (519) 631-0666 Toll free - 1-800-265-7638 F - (519) 631-9478 TTY - (519) 631-9904 E - speters.mpp.co@liberal.ola.org
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