12 - County Council Minutes - May 25, 2021ty
Progressive by Nature
ELGIN COUNTY COUNCIL
MINUTES
May 25, 2021
Page 1
May 25, 2021
Elgin County Council met this 25th day of May 2021. The meeting was held in a hybrid
in-person/electronic format with Councillors and staff participating as indicated below.
Council Present: Warden Tom Marks (Council Chambers)
Deputy Warden Dave Mennill (electronic)
Councillor Duncan McPhail (electronic)
Councillor Bob Purcell (electronic)
Councillor Sally Marlyn (electronic)
Councillor Grant Jones (electronic)
Councillor Mary French (electronic)
Councillor Dominique Giguere (electronic)
Councillor Ed Ketchabaw (electronic)
Staff Present: Julie Gonyou, Chief Administrative Officer (Council Chambers)
Brian Lima, Director of Engineering Services (electronic)
Stephen Gibson, County Solicitor (electronic)
Jim Bundschuh, Director of Financial Services (electronic)
Michele Harris, Director of Homes and Seniors Services (electronic)
Amy Thomson, Director of Human Resources (electronic)
Jeff Brock, Director of Information Technology Services (electronic)
Nancy Pasato, Manager of Planning (electronic)
Stephanie Godby, Manager of Human Resources (electronic)
Mike Hoogstra, Purchasing Coordinator (electronic)
Katherine Thompson, Manager of Administrative Services (electronic)
Carolyn Krahn, Legislative Services Coordinator (Council Chambers)
1. CALL TO ORDER
The meeting was convened at 9:00 a.m. with Warden Marks in the chair.
2. ADOPTION OF MINUTES
Moved by: Councillor Mennill
Seconded by: Councillor Purcell
RESOLVED THAT the minutes of the meeting held on May 11, 2021 be adopted.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
SalIV Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
Page 2
4. PRESENTING PETITIONS, PRESENTATIONS AND DELEGATIONS May 25, 2021
4.1 Moment of Silence
County Council observed a moment of silence in memory of former Warden Larry
Shaw.
4.2 Staff Introduction/Welcome
Warden Marks welcomed Stephanie Godby, the new Manager of Human
Resources, to Elgin County. Stephanie brings with her more than eight (8)
years of human resources experience in the municipal and health care sectors.
5. COMMITTEE OF THE WHOLE
Moved by: Councillor Jones
Seconded by: Councillor Martyn
RESOLVED THAT we do now move into Committee of the Whole Council.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sallv Ma n
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks I
Yes
9
0
0
Motion Carried.
6. REPORTS OF COUNCIL, OUTSIDE BOARDS AND STAFF
6.1 Homes — Multi -Sector Service Accountability Agreement (MSAA) — Schedule G
— Director of Homes and Seniors Services
The Director of Homes and Seniors Services presented information regarding the
County of Elgin's current Multi -Sector Service Accountability Agreement (MSAA) with
the South West Local Health Integration Network (SWLHIN). As part of the
agreement, the SWLHIN requires the submission of a signed annual Declaration of
Compliance — Schedule G.
Moved by: Councillor Giguere
Seconded by: Councillor McPhail
RESOLVED THAT the report titled: "Homes — Multi -Sector Service Accountability
Agreement (MSAA) — Schedule G" dated May 18, 2021 be received and filed; and,
THAT Council authorize the Chief Administrative Officer (CAO) to sign the "Multi -
Sector Service Accountability Agreement (MSAA) — Schedule G" for the period of
April 1, 2020 — March 31, 2021.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Page 3
Mav 25, 2021
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.2 Procurement Activity Report (January 1, 2021 to March 31, 2021) — Purchasing
Coordinator
The Purchasing Coordinator provided information regarding the details relevant to
the exercise of delegated authority for all contracts awarded that exceed $15,000,
including amendments and renewals, from January 1, 2021 to March 31, 2021.
Moved by: Councillor Mennill
Seconded by: Councillor Jones
RESOLVED THAT the May 14, 2021 report titled, Procurement Activity Report
(January 1, 2021 to March 31, 2021), submitted by the Purchasing Coordinator, be
received and filed for information.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.3 Official Plan Review - What We Heard Report #1 — Public Engagement
Feedback — General Manager of Engineering, Planning, & Enterprise
The General Manager of Engineering, Planning, & Enterprise provided details of all
public engagement feedback received to date as part of the County's Official Plan
Review as well as responses provided by staff.
Moved by: Councillor Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "Official Plan Review - What We Heard Report
#1 — Public Engagement Feedback", from the General Manager of Engineering,
Planning, & Enterprise (EPE) / Deputy CAO, dated May 19, 2021 be received and
filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Page 4
May 25 2021
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.4 Amendment to Approved Format Telecommunication Equipment Consent and
Road User Agreement — County Solicitor
The County Solicitor presented a report seeking formal approval to amend
specified provisions in the previously -approved format of the Telecommunication
Equipment Consent and Road User Agreement ("Telecommunication Agreement")
in keeping with the direction of Council given May 11, 2021.
Moved by: Councillor McPhail
Seconded by: Councillor Purcell
RESOLVED THAT the report dated May 14, 2021, and entitled "Amendment to
Approved Format — Telecommunication Equipment Consent and Road User
Agreement' be received and filed; and,
THAT effective May 25, 2021, the approved format to the Telecommunication
Equipment Consent and Road User Agreement, and in particular Sections 10.6
through 10.8 therein, be amended to provide as set forth in Schedule "A" hereto.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
I Warden Marks
Yes
9
0
0
Motion Carried.
6.5 Elgin (County) / Uplink Communications Inc. - Telecommunication Equipment
Consent and Road User Agreement — County Solicitor
The County Solicitor presented a proposed Telecommunication Agreement with
Uplink in keeping with the revised format as directed by County Council.
Moved by: Councillor Mennill
Seconded by: Councillor French
RESOLVED THAT the report dated May 14, 2021 and entitled "Elgin (County) /
Uplink Communications Inc. -Telecommunication Equipment Consent and Road
User Agreement" be received and filed; and,
THAT County Council approve and authorize the Warden and Chief Administrative
Officer to execute a proposed Telecommunication Equipment Consent and Road
User Agreement as between Elgin (County) and Uplink Communications Inc. in the
form and of the content attached.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Page 5
May 25 2021
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Maa French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
6.6 Elgin County Council Strategic Plan — Staff Action Plan Update — May 2021 —
Chief Administrative Officer
The Chief Administrative Officer presented Council with an updated Action Plan,
originally developed by staff in February/March 2020 and more recently updated on
March 9, 2021.
Moved by: Councillor Jones
Seconded by: Councillor Giguere
RESOLVED THAT the Elgin County Council Strategic Plan — Staff Action Plan
Update — May 2021 report from the Chief Administrative Officer, dated May 19,
2021, be received and filed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
7. COUNCIL CORRESPONDENCE
7.1 Items for Consideration
None.
7.2 Items for Information (Consent Agenda)
7.2.1 SWIFT with their monthly project update for April 2021.
7.2.2 The Community Schools Alliance with a memo to all members regarding
the 2021 Annual Meeting to be held virtually on August 14, 2021.
7.2.3 Elgin County with a poster promoting the 2021 International Plowing Match
Scholarship.
7.2.4 HoOPLA with their monthly newsletter for May 2021 including an article on
the Elgin County Library partnership with the Ontario Ministry of the
Solicitor General.
7.2.5 The Office of the Solicitor General with a letter responding to Elgin
County's concerns regarding the closure of the Gravenhurst Fire College.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
RESOLVED THAT Correspondence Item #1-5 be received and filed.
Recorded Vote
Page 6
May 25, 2021
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
-
Yes
9
0
0
- Motion Carried.
8. OTHER BUSINESS
8.1 Statements/Inquiries by Members
None.
8.2 Notice of Motion
None.
8.3 Matters of Urgency
8.3.1 In accordance with Municipal Act Section 239 (2)(k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or to
be carried on by or on behalf of the municipality or local board, the Chief
Administrative Officer requested Council's consent for the addition of the following
item to the Closed Meeting Agenda: Contract Negotiations.
Moved by: Councillor Purcell
Seconded by: Councillor Giguere
RESOLVED THAT the matter of urgency be added to the May 25t", 2021 Closed
Meeting Agenda.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
- Motion Carried.
9. CLOSED MEETING ITEMS
Moved by: Councillor Martyn
Seconded by: Councillor French
Page 7
May 25, 2021
RESOLVED THAT we do now proceed into closed meeting session in accordance with
the Municipal Act to discuss the following matters under Municipal Act Section 239 (2):
In -Camera Item #1
(e) litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board, (0 advice that is subject to solicitor -client
privilege, including communications necessary for that purpose — Phillmore Bridge.
In -Camera Item #2
(b) personal matters about an identifiable individual, including municipal or local board
employees — Human Resources Matter.
In -Camera Item #3
(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local board — Contract
Negotiations.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
10. MOTION TO RISE AND REPORT
Moved by: Councillor Ketchabaw
Seconded by: Councillor Jones
RESOLVED THAT we do now rise and report.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #1 — Phillmore Bridge
Moved by: Councillor Mennill
Seconded by: Councillor Jones
Page 8
May 25, 2021
RESOLVED THAT the report from the General Manager of Engineering, Planning &
Enterprise be received; and
THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
-Sally Mart n
Yes
Southwold
Grant Jones
Yes ---
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #2 — Human Resources Matter
Moved by: Councillor French
Seconded by: Councillor Purcell
RESOLVED THAT the report from the Chief Administrative Officer be received.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sallv Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Ma French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
In -Camera Item #3 — Contract Negotiations
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
RESOLVED THAT staff proceed as directed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central EI in
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
Page 9
May 25, 2021
9 0 0
Motion Carried.
11. MOTION TO ADOPT RECOMMENDATIONS FROM THE COMMITTEE OF THE WHOLE
Moved by: Councillor Martyn
Seconded by: Councillor French
RESOLVED THAT we do now adopt recommendations of the Committee Of The Whole.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martyn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Domini ue Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12. CONSIDERATION OF BY-LAWS
12.1 By -Law 21-24 — Approving and Authorizing Execution of a Collective
Agreement between Elgin County and the Ontario Nurses' Association
Being a By -Law to Approve and Authorize Execution of a Collective Agreement
Between the Corporation of the County of Elgin and the Ontario Nurses'
Association, with Respect to all Nurses at Elgin Manor, Terrace Lodge and Bobier
Villa.
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT By -Law No. 21-24 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Martn
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
12.2 By -Law 21-25 — Confirming all Actions and Proceedinqs
BEING a By-law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the May 25, 2021 Meeting.
Moved by: Councillor McPhail
Seconded by: Councillor Ketchabaw
Page 10
May 25, 2021
RESOLVED THAT By -Law No. 21-25 be now read a first, second and third time
and finally passed.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Marlyn
Yes
Southwold
Grant Jones
Yes ---
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
13. ADJOURNMENT
Moved by: Councillor Jones
Seconded by: Councillor Mennill
RESOLVED THAT we do now adjourn at 10.02 a.m. to meet again on May 26, 2021 at
7:00 p.m.
Recorded Vote
Yes
No
Abstain
Malahide
Dave Mennill
Yes
West Elgin
Duncan McPhail
Yes
Dutton Dunwich
Bob Purcell
Yes
Central Elgin
Sally Mart n
Yes
Southwold
Grant Jones
Yes
Aylmer
Mary French
Yes
Malahide
Dominique Gi uere
Yes
Ba ham
Ed Ketchabaw
Yes
Central Elgin
Warden Marks
Yes
9
0
0
Motion Carried.
C)A� -&-tywo
Julie Gon ou,
ahief Administrative Officer.
fom Marks,
Warden.