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April 22, 2003 Agenda ORDERS OF THE DA Y FOR TUESDA Y. APRIL 22. 2003 - 9:00 A.M. Nature Thereof ORDER Meeting Called to Order Adoption of Minutes - meeting of April 8, 2003 Disclosure of Pecuniary Interest and the Genera Presenting Petitions, Presentations and Delegations PRESENTATIONS 9:00 a.m 1 st 2nd 3rd 4th PAGE # Villa with 24 Bobier Rose Lyons - Retirement Recognition years service. DELEGATIONS 9:45 a.m. - Chester Hinatsu, Director, Ontario Works, Quarterly Report for Elgin County Council (ATTACHMENT) 10:45 a.m. - Marv Rubinstein, IBI- Land Ambulance Service Delivery Options and Ambulance Stations (report mailed to Counci separately) Motion to Move Into "Committee Of The Whole Counci Reports of Council, Outside Boards and Staff Council Correspondence see attached 5th 6th 7th 1-5 6-53 Items for Consideration Items for Information (Consent 1) 2) 54-62 63-81 Agenda) OTHER BUSINESS Statements/lnquiries by Members Notice of Motion Matters of Urgency Items 1) 2) 3) 8th the Committee Of The Whole LUNCH WILL BE PROVIDED (see separate agenda) n-Camera Recess Motion to Rise and Report Motion to Adopt Recommendations from Consideration of By-Laws ADJOURNMENT 9th 10th 11th 12th 13th 14th NOTE: Tickets for the "Talbot Settlement 200th Anniversa. Dinner" will be for sale to each Councillor through the Library. Tickets are $25.00 each. OW-07 File No. CR"03-07 Date ,"·'114,2003 achment No. 03 Report Thomas Corporation of the City of 8t THOMAS ST. Ar--". Wilson and members of Elgin County Counci Warden J Directed to: (2) Director Ontario Works 2003 Ontario Works Chester Hinatsu First Quarter Department: Prepared By: Subject: Report Report: The first quarter of 2003 has been extremely busy with year-end reconciliations for 2002 and the preparation of 2003 budgets. I am happy to report that our projected budget was prepared with a 2.68% decrease over last year's budget which will reduce Elgin County's share by an estimated $367,245.00. the following is a brief update divisions have been very active over the past three months and All of our ort: In the months of January, February and March we have experienced increases in caseload. These are the first increases we have seen since December 2001, however we do not anticipate this trend to continue as weather conditions improve. The Elgin County portion of our total case load decreased from February to March which may be a positive indication that we will begin to see further reductions. At this point, activities within this division remain relatively stable, although the Service Delivery Model Technology (SDMT) is a continual challenge as system changes are implemented. The attached caseload graph provides an overview of the trends over the past four years. ncome Su data elements slightly quarter Emplovment: First quarter spending appears to be in line with the 2003 budget. First exceed targets in levei 1 and 2 while level 3 shows a slight decrease Due to a number of external factors and influences over the last two years, the composition of caseloads have changed dramatically, and as a result, municipalities have been moving to develop improved employment activities and strategies focusing on harder to serve clientele. For the past two months staff have been researching data, initiating inquiries regarding availability and cost of moderate to detailed assessments and investigating job opportunities especially geared to the hard to serve. As a result, a new employment structure has been developed. The structure allows harder to serve clients greater access to workshops specifically tailored to their needs, assessments and job opportunities which allow appropriate use of individual skill sets. Child Care First quarter spending is in line with the proposed budget. If Fee Subsidy spending remains consistent throughout the year, a surplus will result. All other components appear on target. The first quarter is generally a slower period for child care activities according to our historical pattern. This year has been an exception as the number of families we assist rose to 171 representing 243 children. These numbers are spread out over all of the child care centres and also includes children in informal care. the following ndicates Social Housin Statistical information available through the new Co-ordinated Access program total numbers of applicants on the Centralized Waiting List: 180 applicants 173 applicants 181 applicants 194 applicants - December 31,2002 January 31, 2003 February 28, 2003 March 31, 2003 · · · · Applicants can The largest demand in the area is for one-bedroom units (55% of all applicants) generally expect to wait up to two years for a one-bedroom unit in St. Thomas. 1 Seniors looking for subsidized housing in the County (for example, Menno Lodge in Aylmer, Caledonia Gardens in Dutton, and the Kiwanis Seniors Apartments in Rodney) often wait three years or longer to reach the top of the waiting list for subsidized accommodation, since there is very little tenant turn-over in those buildings. Meanwhile, over the past year, we have found there has been a shortage of applicants for the larger bedroom sizes (three-bedrooms and up). This had resulted in vacancy losses for some providers. A weekly notice to publicize the availability of affordable housing has been running in the Elgin County Market since last spring. The vacancy problem has eased somewhat recently, with more applicants coming forward over the winter months. Most Providers now report no vacancies. It appears that vacancies in the larger bedroom units are a common problem in rural Service Manager Areas (Oxford, Bruce, and Huron Counties all report similar situations). A Social Housing Needs Assessment, which we are now considering, will help us to better understand and assess the current and projected housing trends for St. Thomas and Elgin County, and will also provide the groundwork for the development of a Social Housing Strategy for the area. These preparations must be in place before we can apply, as needed, for federal or provincial funding under the Canada-Ontario Affordable Housing Program's Community Rental Housing. Allocation of the first round of funding under this program will go to twelve Service Manager Areas with vacancy rates of 1.5% or less. St. Thomas and Elgin, with a vacancy rate of 3.4%, is not eligible for the first round of funding, but may apply for the balance of funding if need is demonstrated. The program offers up to $25,000.00 per unit of federal funding, matched by contributions from the province (which is offering $2,000.00 per unit of provincial PST refunds), local municipalities, non-profit groups, and charitable organizations. Units built under this program must offer municipally-defined "affordable rents" for at least fifteen years. To update County Council on the Building Condition Assessment and Capital Reserve Study of private non-profit social housing complexes in St. Thomas and Elgin currently underway by IRC Building Sciences Group of London, excessive snow this winter has delayed the completion of the study. The IRC team has now completed the physical site inspections of all buildings and is finalizing the written report and 25-year Capital Plan for each housing project. The team leader has indicated that although most social housing buildings in St. Thomas and Elgin are generally in good condition, some serious problems with attic condensation have show up which will require immediate repairs. Some electrical safety issues have arisen as well in some of the older single-family dwellings. The final report is expected within the next month As indicated in the previous comments we continue to face numerous challenges in all areas of our operation. We anticipate further provincial initiatives this year and staff are being trained to deal with our ever changing business. If the first three months are any indication of expectations over the balance of the year, we will require ongoing commitment of our staff to maintain the level of service o..r_ Respectfully, Other HR City Clerk 2 Planning ~2~ Env. Serv Treasury Reviewed By: OW-06-03 . Unencumbered Income Maintenance Current Month 'r'earto Date 2003 Budget Balønce % Used OW Allowances 552,632.67 1,592,760.97 7,600,000.00 6,007,239.03 20.96% ODSP Allowances 236,379.89 772,152.41 2,757,800.00 1,985,647.59 28.00% Tara Hall 14,619.28 38,998.09 229,725.00 190,726.91 16.98% Mandatory Benefits 6,415.10 14,001.43 61,000.00 46,998.57 22.95% Discretionary Benefits 2,948.05 13,141.95 83,000.00 69,858.05 15.83% Homemakers (1,203.16) 715.59 12,000.00 11,284.41 5.96% ODSP Benefits 51,927.48 165,999.86 735,500.00 569,500.14 22.57% OW Administration 138,810.76 316,599.44 1,391,412.00 1,074,812.56 22.75% ODSP Administration 55,453.68 166,470.96 606,700.00 440,229.04 27.44% Direct Operating Expenses 1,987.55 28,062.13 312,763.00 284,700.87 8.97% Intake Screening Unit 7,500.00 22,500.00 90,000.00 67,500.00 25.00% Homelessness 3,489.79 9,827.77 60,000.00 50,172.23 16.38% N.C.B.S. 18,984.89 57,549.68 280,000.00 222,450.32 20.55% Administration Overhead 78,600.00 78,600.00 0.00% Total Income Maintenance: 1,089,945.98 3,198,780.28 14,298,500.00 11,099,719.72 22.37% Less Recoveries: 10,669.34 76,881.31 250,000.00 173,118.69 30.75% Net Income Maintenance: 1,079,276.64 3,121,898.97 14,048,500.00 10,926,601.03 22.22% CR-03-06 March-03 % Used Unencumbered Balance 2003 Budget 'rear to Datel Month - Current Employmentl 17.36% 75,286.30 91.100.00 15,813.70 5,910.35 Employment Supports Expenses Community Participation Expenses 19% 23 22,659.84 29,500.00 6,840.16 1,975.52 #DIV/O 0.00 0.00 0.00 Disability Access 39.09% 3,411.00 5,600.00 2,189.00 100.00 L.EAP. 26.71% 318,574.25 434,704.00 116,129.75 84,820.31 Administration 16.08% 77,128.08 911.00 91 14,782.92 4,032.29 Direct Operating Expenses 25.41% 21,482.52 28,800.00 7,317.48 18 2,431 CP Innovationl 0.00% 176,500.00 176,500.00 0.00 0.00 CP Bonus 25.50% 38,811.35 52,096.79 13,285.44 7,771.93 CP Bonus ERW Contract 0.00% 26,200.00 26,200.00 Administration Overhead 18,83% 760,053.34 Year to Date Average 936,411.79 - STATS Number of Participantsl Current Month Estimate 176,358.45 107,041.58 Total Employment: 573 573 Search Employment Placement, Community Placement < 30 hours and Basic Education Job Ready Employment Level One Level Two 243 246 - Level Three - Employment Placement with Incentives, Community Placement> 30 hours and Self Employment 81 11 88 10 Learning, Earning and Parenting - L.EAP 04/11/20034:25 PMMAR2003Committee Report Tableslncome Maintenance Employment 3 OW-06-03 CR-03-06 March-03 ,.. '. . I;Jnencumbered e'hildØare Currel1~ MontI} Year to Date 2003 Budget Balance % Used Wage Subsidy 77,803.92 193,394.20 772,265.00 578,870.80 25.04% Special Needs Resourcing 30,119.32 90,357.96 381,039.00 290,681.04 23.71% Resource Centres 2,620.00 7,860.00 31,440.00 23,580.00 25.00% Fee Subsidy 83,113.42 212,665.09 1,200,000.00 987,334.91 17.72% Ontario Works 16,235.05 43,028.30 265,750.00 222,721.70 16.19% Administration 26,887.61 32,749.20 157,793.00 125,043.80 20.75% Direct Operating Expenses 528.84 1,857.04 21,529.00 19,671.96 8.63% Administration Overhead 8,300.00 Total Childcare 237,308.16 581,911.79 2,838,116.00 2,247,904.21 20.50% SO.cial H.øusJng , Cllr~entMonth. Year to Date 20()3¡3udget Unencumbered % Used B<tløm::e Direct Operating Expense 476.82 34,800.99 97,345.00 62,544'.01 35.75% Administration 31,410.17 42,803.31 110,108.00 67,304.69 38.87% Non Profit Housing Subsidy 235,979.75 705,353.59 2,847,386.00 2,142,032.41 24.77% Paid Federal Non Profit Housing 13,401.07 49,349.39 215,690.00 166,340.61 22.88% Subsidy Paid Elgin St Thomas Housing 0.00 112,410.00 998,624.00 886,214.00 11.26% Corp Subsidy Paid Rent Supplement Subsidy 12,666.00 35,606.00 125,646.00 90,040.00 28.34% Paid Administration Overhead 19,600.00 19,600.00 0.00% Allocation Total Social Housing 293,933.81 980,323.28 4,414,399.00 3,434,075.72 22.21% Ail Program~ c'urrentMootl} Year to Date 2003 BlIdget Unencumbered % Used . Balance Grand Total 1,717,56(M~ 4;8ßOj492;49 22,237,426.79 17,376,934.30 21,86% TablesChildcare Social Housing Ontario Works Ontario Disability Support prõQram Personal Needs Allowance National Child Benefit Supplement Learning, Earning and Parenting Service Delivery Model TechnoloQV Social Housinf[ Corporation PMMAR2003Committee Repor ., 4 04/11/20034:31 OW ODSP PÑA NCBS lEAP S5MT SHC 04/15/2003GWAST A TS2003Y ears5 Year Trend ):)'), Ç)'), Ç)'), Ç)~ Ç)~ ,~ 0~ 04' ~<f _.",1><: . g ~ os ~. (I, (I, (I, ):) I{<::J _,):) ",1>~ ~'Ii ~1>"" "- "- "- ):) I{<::J _,):) ",1>~ ~'Ii ~1>"" Month ~O;¡O;¡ ",oS R> ~ I{OJ _vOJ ~'Ii ~1>"" Ç)"- Ç)"- , ~ ";)0~ ~o R> R> ~ ~ ~ 51> ~OJ }j I{t;;j _vt;;j ";)0~ ~o ",1>~ ~'Ii ~1>"" Ç)<::J Ç)<::J « Ñ' ";)0'< ~o "- ~<::J ",oS ~ ~t;;j ",oS ~_.._- """-----ï- - r ... J' ~ I....... --.... .. WI, " ~ .... -- "'" ? -.. ....... / '-& p.. - ..... ~ ....... '" - ..... ./ - :.-.. ..... 'I. ...... - --... ... .......... ... "- - ... - - - .. - .... ....... - 'IIL....B ... ./ ~ , -- - ... ..... ... 'a...I ... - - A .Á. / ~ '- .A ~ .... A. .... ~ AÅ A. ~A /' "\¡ IliA . . A " \.. ..... IlIf" .- -- ... ... ... ... _A . ...... A " 1IfÃ ... ... ...... Total __City -.a.- County Ontario Works Caseload 1999 - 2003 R> ~OJ ",'Ii o 200 l.rI 400 1000 '0 '" 0 -¡¡; 800 (/ '" ü 600 1200 1400 1600 REPORTS OF COUNCIL AND STAFF April 22nd, 2003 Staff Reports - (ATTACHED) J)U£I?J¿f-!)¿,7 9 12 14 22 30 33 38 46 48 52 Manager of Engineering Services, Administration Building Generator - Update Manager of Engineering Services, Reports for 2002 Lower Tier Maintenance Costs and Maintenance Summary Technical Services Officer, Engineering Services Pickup Truck Chief Administrative Officer, Task Force Recommendations fi Chief Administrative Officer, Provincial Offences Along the 401 Corridor and Brief to the Ministry of the Attorney General Director of Homes and Seniors Services, RFP-Off-The Shelf Products for the New Elgin Manor Director of Homes and Seniors Services, Terrace Lodge - Compliance Investigation Director of Financial Services - 2003 Revised Budget Director of Human Resources - Accident Summary for 2002 Director of Human Resources - Workplace Safety and Insurance Board - Program Of Care Director of Human Resources - Potential Workplace Safety and Insurance Risk Director of Financial Services - Elgin Manor Rebuild Project 6 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: APRIL 8, 2003 SUBJECT: ADMINISTRATION BUILDING GENERATOR - UPDATE Introduction On the March 11, 2003 County of Elgin Council meeting, the following recommendation was approved; "That the specific requirements for isolating emergency power for the fire pump, emergency exit lighting and the County of Elgin Emergency Operations Center, be determined separately, and the estimated costs for said isolation be presented to Council for consideration" This report details the costs for engineering services to complete the above request. Discussion Peter T. Mitches & Associates Limited (PMA) reviewed the electrical demand loads presently at Administration Building and has provided a quotation for engineering services as described above. The project is divided into three parts. Part one is to review the existing building and develop a complete set of building floor layout on AutoCAD. These drawings will adequately show the current layout of rooms, hallways, service areas, stairways, entrances, elevators and other significant features. These set of electronic drawings can be used for subsequent projects at the building and for the redesigned electrical system project. The estimated cost for this part of the project is $5,000. Part two will be to design the modifications to the emergency power system. It will include the fire alarm system, fire pump, emergency lighting, exit signs, emergency telephone services, emergency power for the emergency operations center and any other loads that may be accommodated by the existing 200 kW emergency generator. The emergency operations center is presently described as the following rooms; committee rooms 1 and 2, council chambers and court facilities. The emergency planner described these areas for use during an event. The estimated cost for this part of the project is $10,000. And part three is completion of the final design, preparation of final contract documents and contract administration, which includes inspection. The estimated cost for this part of the project is $12,000. The Joint Emergency Preparedness Program (JEPP) requires that an application be provided by September for approval the following April with the maximum grant available at $10,000. 7 - - - - REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: APRIL 8,2003 SUBJECT: ADMINISTRATION BUILDING GENERATOR - UPDATE Conclusion County of Elgin engineering staff does not have expertise to complete the specific requirements as requested by Council. Peter T. Mitches & Associates completed the demand electrical loads for the Administration Building and would be the preferred engineering firm to complete the services. Recommendation That Peter T. Mitches & Associates Limited be retained to complete engineering services for isolating power for the fire pump, emergency lighting and the County's Emergency Operations at a cost not to exceed $15,000; and also That Peter T. Mitches & Associates Limited also be retained to complete the construction component if requested by council; and also, That this project be included in the 2003 Capital Budget. RESPECT FULL Y SUBMITTED OfruJc:ibM CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES APPROVED FOR SU ON MARK M CHIEF ADMINISTRATIVE OFFICER 8 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT DATE: APRIL 9,2003 SUBJECT: REPORTS FOR 2002 LOWER TIER MAINTIENACE COSTS AND MAINTENANCE SUMMARY Introduction As directed by Council this annual report summarizes the local maintenance activities and cost expended in 2002 as provided by the municipalities. In 2001 Council amended the maintenance payment allocations for the lower tiers and payments are now based on the number of kilometers maintained and roads with higher traffic volumes receive more compensation. Discussion The following table examines expenditures per lower tier municipality and their surplus or deficit for maintenance activities during 2002. Please note that a 5% overhead allowance has been included in the expenditures. Attached is a report presented to Malahide Council on the over expenditures in the maintenance activities in 2002 for your information. Municipality 2002 Expenditure Surplus I % (Over) I Total Allocation (as reported) (Deficit) Under Budget Number of Kilometers Aylmer $8,517 $8,061 $456 5.36 4.07 Bayham $295,880 $279,083 $16,797 5.68 97.42 Central Elgin $407,628 $436,131 ($28,503) (7.00) 136.09 Dutton I Dunwich $308,559 $295,544 $13,015 4.22 96.79 Malahide $432,668 $503,769 ($71,101) (16.43) 146.14 Southwold $337,724 $302,733 $34,991 10.36 106.59 West Elgin $289,753 $316,830 ($27,077) (9.35) 99.45 Total $2,080,729 $2,142,151 ($61,422) (2.95) 686.55 Road maintenance funding is allocated for the repair and maintenance of road infrastructure in order that it functions as it was designed and it is maintained at its current state. The County as part of its capital program, which is approved annually by County Council, completes all improvements to the infrastructure. The County inspects the road system quarterly and identifies any deviations from the County's Minimum Maintenance Standards (By-law No. 96-15) and reports these to the municipality. The municipality is then requested to rectify the specific condition and sign and date when the work was completed and return the notice back to the County of Elgin. The activity reports summarize maintenance work completed on County roads on a monthly basis. Upon review all reports were in order and no extraordinary events occurred. 9 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT APRIL 9, 2003 REPORTS FOR 2002 LOWER TIER MAINTIENACE COSTS AND MAINTENANCE SUMMARY FROM: DATE: SUBJECT: The last five years including 2002 the municipalities collectively under spent by $238,300. (Aylmer underspent $500, Bayham underspent $97,400, Central Elgin overspent $113,900, Dutton/Dunwich underspent $99,600, Malahide underspent $32,900, Southwold overspent $73,100, and West Elgin underspent $194,900). Conclusion Last year the municipalities over spent by (2.95%) or ($61,422). Any funding spent over the maintenance allocation should be used from previous budgets that were underspent. Since the municipalities having been providing maintenance services for the County of Elgin for the last five years they have collectively underspent the allocations by over $250,000. Recommendation That this report be received and filed. RESPECTFULL Y SUBMITTED APPROVED FOR ION {f¡uJ~ iWi CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES MARK CHIEF ADMINISTRATIVE OFFICER 10 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT ~~~~~-i-~0~6R 2002 LOWER TIER MAINTIENACE COSTS AND MAINTENANCE SUMMARY FROM: DATE: SUBJECT: REPORT TO COUNCIL FRQM: DATE: 1m: Susan Wilson January 14,2003 COUNTY ROADS ~ YEAR END REPORT In 2002, the Township reœived revenues oU432,668.00 for !lonna! County Road Maintenanœ. The Towmiliip costs in Z002 were $503,769. 1 I, resulting in a deficit of$71, 101-\1 Prior to December we were within the budget and were hoping f<:>r low winter control costs for the month of Dcce:mber. This did not happen. Winter Control costs can escalate very quickly, for exam.ple purclwses of $alt during the last 2 weeks of December exceeded $22,000.-00. The major iteros contåbuting to the deficit are listed below; (I) The intersection at Hacienda Rd & Olencolin Line was improved at a ~o.t of $.1 7,893'{IO{includìng $10,000 for ashpalt, $3,000 for ditching and labor/equipment of $4,000). (1) Extensive .houlder gravcJlJn.g work was completed in 2003 On ROn Mq,,'ei1 Line and Springfield Road. Thís resulted in extra gravel j:u.lreßa¡¡es of$12,700:00 for 3,00() tonne. (3) lncreased roadside work including $3,800.00 extra for tree and stump removal and 5,600.00 for ditching costs dué to the Staley Drain on SprÌllg.field Road as we'!l as topsoil and seeding in Springfield after !he al>phaJt overlay and shoulder gravel was placed by Walmsley. (4) wrellSed shouidering, lnc!!.\di¡¡g the berm remova.l on Hacienda Road & Glellcolin Line prior to asphalt paving overlay, result!>d Ùì $23,000 extra fWp labour and machine costs. In 2002 the TOW!1shipilJcurred Wint<:r Control costsof$277,351.29. This excecåed the .2001 COSfof$236,4'74.70, however stÎllrC'ooain ¡"'S5 than the 2000 cost of$323,625.68. At tJ:re presenttime the T1'>wnSnip has Reserve Fltnds in tIte amoltnt of$32,937.61 which have been set aside fur those situaHons when the T OW!lship's expenditures exceed the revenues< received. By transferring tbe fund$ out of re$erve It wIU leave a Reserve Balance ofNi!, a1'1d a 2002 County Roa~ deficit of $38,163.50. These funds tan be recovered in 2003. n1e Township noods< to re-buiJd the County Res<erve AccouJJt; taking into co¡.sìderatiol1 the impact of inflation, a reserve of ~proximareJy $82,000 may be ~onsidered. Depending UpOlj the fluctuating Winter cOntr,,1 costs, it wiH we severa! years: to bund the Reserve. A simiJa, sitWltion occurred in 2000 when th.e Township realized a $95,000 County Rd. defidl. . The foilowing resoÌution is beIng put forward forCouncii's consideration: THAT effective December 31, 2002, tunds ill the amount of$32,321.15 be transferred from the' County Roads Reserve jnto General Funds. 11 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT APRIL 8, 2003 ENGINEERING SERVICES PICK UP TRUCK FROM: DATE: SUBJECT: Introduction At the present time, the County of Elgin leases a pick up truck for the Engineering Services department use. The current lease ends May 8, 2003. Discussion The Engineering Services truck lease expires on May 8, 2003. This 2000 GMC extended cab has almost 100,000 km and has served the County well, therefore, a similar vehicle should replace the existing truck. Quotations were circulated to all Elgin County new vehicle dealers as well as the dealer who presently holds the lease for the County's 2000 GMC. The results of the quotation are as follows: Please note that all dollar figures shown are inclusive of all taxes and fees. Dealer Monthly Lease Option Total Purchase Price Option Talbot Ford Lincoln $498.98 $26,877.00 Eastway Ford Sales Ltd. $583.33 $27,051.45 Lease Source Ltd. $595.39 N/A Elgin Chrysler Ltd. $649.00 $29,595.10 Dempsey Chrysler Ltd. $695.36 $28,483.00 Co-Trac Ford No Submission No Submission Disbrowe Motors No Submission No Submission Fordham Motors Ltd. No Submission No Submission R. A. Miller Motors No Submission No Submission Mike Hutchinson No Submission No Submission Talbot Ford Lincoln submitted the lowest price for both a Monthly Lease Option and Purchase Option for a 2003 Ford F-150 4x2 Extended Cab. Talbot Ford also submitted a third pricing option of paying for the lease in a one-time up front payment thereby saving financing charges. The County has the option of 1) purchasing the vehicle, 2) leasing the vehicle over a three-year term, or 3) leasing the vehicle and paying the three-year lease up front. In the past, the County has not considered purchasing a vehicle for a number of reasons: · Reduced repair and maintenance costs with having a vehicle no more than three years old. · Benefit of a new vehicle in three years. · Excellent leasing prices reflecting the low interest rates available over the last number of years and the competition amongst the car manufacturers. · Unknown whether or not a vehicle will be required at the end of the three year term. 1 2 IINW-ADMIN\DATAIDEPART-llEngineeringIROADSICouncil Reports\2003IEngineering Services Pick Up Truck.doc Page 1 of2 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT DATE: APRIL 8,2003 SUBJECT: ENGINEERING SERVICES PICK UP TRUCK Discussion (continued) The difference between option (2) and (3) is: 498.98 X 36 $17,963.28 One time payment $15.507.61 Savings of $ 2,455.67 or approximately 4.9% compared to the 36 annual payments. The County currently earns approximately 2 %% on cash deposits. The financing cost of the three-year lease is quoted as 5.9%. Based on the above information, staff would recommend that the County lease the vehicle, paying the lease as a one-time payment. Conclusion The existing lease on the County's pick up truck will expire May 8, 2003 and a new vehicle is required. Quotations were circulated per the County's Purchasing Policy and sent to all new vehicle dealers in Elgin County as well as the lease broker the County currently has their lease with. Talbot Ford Lincoln in St. Thomas submitted the lowest prices. A third pricing option of paying for the entire lease in one up front payment appears to be the most cost-effective option. Recommendation That a 2003 Ford F-150 be leased from Talbot Ford Lincoln for their submitted up front one lease payment price of $15,507.61 inclusive of all taxes and fees, and; That $6,000.00 be allocated from the Engineering Services operations account for vehicles expenses and the remainder of the funds ($9,507.61) be allocated from the Vehicle Purchase Reserve. APPROVED FOR SUBMISSION mvJ~1bM PETE UTCHAK, TECHNICAL SERVICES OFFICER CLAYTON D. WATTERS, MANAGER ENGINEERING SERV ( MARK M ALD CHIEF ADMINIST E OFFICER 13 \\NW-ADMIN\DATAIDEPART-l\EngineeringIROADS\Council Reports\2003\Engineering Services Pick Up Truck.doc Page 2 on REPORT TO COUNTY COUNCIL FROM: Mark McDonald, Chief Administrative Officer DATE: 14 April 2003 SUBJECT: Task Force Recommendations INTRODUCTION: At its March 18, 2003 meeting, County Council directed staff to categorize the task force recommendations for Council's further consideration. Categorization is complete. Direction from County Council is requested. DISCUSSION: The Task Force recommendations were categorized by the Homes supervisors and the County's Management Team using three (3) groupings as defined by County Council at its March 18, 2003 meeting. The grouping definitions appear on the accompanying list. Recommendations have been clustered as Category 'A' or those areas that have little to no cost implications and can be put into effect almost immediately or in the short-term. Category 'B' items include those that have implications for bargaining and need further discussion with the Union/Association. Finally, Category 'C' represents recommendations that require further study, have cost implications and require a longer-term strategy if implementation is determined to be feasible. Twenty-seven (27) recommendations are grouped as Category 'A'; nine (9) as Category 'B' and twenty-three (23) as Category 'C'. Staff considers it feasible to implement al Category 'A' recommendations and recommend that the supervisory team be held accountable to do so. Category 'B' items will be directed to the respective Bargaining Agents for more detailed discussion. Staff consider it feasible to redirect the respective Category 'C' recommendations back to the appropriate Task Force group so that the members can have input to continued discussion and design of possible strategies. Category 'C' proposed implementation strategies will require Council endorsement at a later date. Further direction from Council is requested. 1 4 CONCLUSION: At Council's direction, the Task Force recommendations have been categorized by the Homes supervisors and the County's Management Team as 'A', 'B', or 'C', using the category definitions as developed by Council. Direction from County Council is required. RECOMMENDATIONS: THAT the Chief Administrative Officer be authorized to oversee the implementation of the twenty-seven (27) Category 'A' recommendations and a progress report be provided to County Council. THAT the Chief Administrative Officer be authorized to direct the nine (9) Category 'B' recommendations to the respective Bargaining Agents and the outcome of discussions with the Agents be reported back to County Council. THAT the Chief Administrative Officer be authorized to recall the Purchasing, Temporary Pool, Staff Recognition, Scheduling and Communications Task Forces and request their participation to further explore and develop possible long-term strategies for the Category 'C' recommendations and to ensure that no recommendations have been missed for presentation to County Council. THAT the Warden and Chief Administrative Officer report details of the April 1 0, 2003 report, 'Task Force Recommendations' and Council's decision to all Homes staff and Bargaining Agents. Respectfully Submitted ¡ 5 _:- :.- ,/ REPORT TO COUNTY COUNCIL FROM: Mark McDonald, Chief Administrative Officer DATE: 14 April 2003 (Amended April 22, 2003) SUBJECT: Task Force Recommendations INTRODUCTION: At its March 18, 2003 meeting, County Council directed staff to categorize the task force recommendations for Council's further consideration. Categorization is complete. Direction from County Council is requested. DISCUSSION: The Task Force recommendations were categorized by the Homes supervisors and the County's Management Team using three (3) groupings as defined byCounty Council at its March 18, 2003 meeting. The grouping definitions appear on the accompanying list. Recommendations have been clustered as Category 'A' or those areas that have little to no cost implications and can be put into effect almost immediately or in the short-tenm. Category 'B' items include those that have implications for bargaining and need further discussion with the Union/Association. Finally, Category 'C' represents recommendations that require further study, have cost implications and require a longer-tenm strategy if implementation is determined to be feasible. Thirty-one (31) recommendations are grouped as Category 'A'; nine (9) as Category 'B'; and twenty-three (23) as Category 'C'. Staff considers it feasible to implement all Category 'A' recommendations and recommend that the supervisory team be held accountable to do so. Category 'B' items will be directed to the respective Bargaining Agents for more detailed discussion. Staff consider it feasible to redirect the respective Cåtegory 'C' recommendations back to the appropriate Task Force group so that the members can have input to continued discussion and design of possible strategies. Category 'C' proposed implementation strategies would require Council endorsement at a later date. Further direction from Council is requested. CONCLUSION: At Council's direction, the Task Force recommendations have been categorized by the Homes superVisors and the County's Management Team as 'A', '8', or 'C', using the category definitions as developed by Council. Direction from County Council is required. RECOMMENDATIONS: THAT the Chief Administrative Officer be authorized to oversee the implementation of the twenty-seven (27) Category 'A' recommendations and a progress report be provided to County Council. THAT the Chief Administrative Officer be authorized to direct the nine (9) Category '8' recommendations to the respective Bargaining Agents and the outcome of discussions with the Agents bE¡ reported back to County Council. THAT the Chief Administrative Officer be authorized to'recall the Purchasing, Temporary Pool, Staff Recognition, Scheduling and Communications Task Forces and request their participation to further explore and develop possible long-term strategies for the Category 'C' recommendations and to ensure that no recommendations have been missed for presentation to County Council. THAT the Warden and Chief Administrative Officer report details ofthe April 10, 2003 report, 'Task Force Recommendations' and Council's decision to all Homes staff and Bargaining Agents. Respectfully Submitted HOMES AND SENIORS SERVICES CATEGORIZATION OF TASK FORCE RECOMMENDATIONS Key: Category 'A' - recommendations have little to no cost implications and can be put into effect almost immediately or in the short-term Category 'B' - recommendations have implications for bargaining and need further discussion with the Union/Association Category 'c' - recommendations that require further study, have cost implications and require a long-term strategy if implementation is determined to be feasible TASK FORCE: Purchasing Recommendation A B C Comments Temporary manual inventory · process Staff monitoring product quality, · quantity and yield vs. cost Permanent bar coding system in . all Homes for all purchases Develop an Inventory and · receiving policy Standardize the Inventory and · receiving policy across all Homes Continued Task Force Support . . 1 6 1 TASKFORCE: Staff Recognition Recommendations A B C Comments Discontinue Employee of the Year Done Continue/market the Performance · Excellence Proqram Review/update dates of hire and · Human Rectify any missed service award Resources Adjust years of service awards · Service Award Catalogue · Same service awards for all staff · Public recognition by Times - · Consider other Journal media Retirement awards status quo · Employee recognition board · Staff meals (days and afternoons) · on Easter, Thanksgiving and Christmas Suggestion box · No response to anonymous · Continued Task Force support · Annual BBQ · 'Walk a mile in mv Shoes' · Christmas Turkev' Voucher 2 17 TASK FORCE: Temporary Task Force Recommendation A B C . Comments . Definition of language at · negotiations Develop policy to guide filling . · vacancies and/or temporary postings Pool of qualified staff to be . retained by Human Resources No one casual float pool for all · Homes 18 3 TASK FORCE: Scheduling Recommendation A B C Comments Call-in procedure language in the · collective agreement Pagers for part-time staf£'payroll · . deductions start-up costs Straight exchange shift changes be . allowed without supervisor approval Non-availability for part-time staff · Develop vacation/stat guideline to · · speed approval process Trial12-hour shifts · Master rotation for part-time health · · care aides . Scheduling and payroll software be . purchased , Process new hires quicker · Elgin Manor subcommittee to meet · closer to move date Allow opportunity for Task Force to · provide input to scheduling changes , 19 4 TASK FORCE: Communications Recommendations A B C Comment · Communications Advisory Group Weekly too Weekly staff meetings · frequent- bi-weekly recommended Technology · . Infonnallunches · Newsletter Marketing Package including web site · Bulletin Boards · . Tours/Open Houses . County Committee Annual Social Event · Caring sessions · Corporate identity/logo · . Positioning statement . Pre-strategic Employee Survey · planning Speakers bureau · 5 20 Annual open houses . Family night . 21 6 REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer. DATE: April 7, 2003 SUBJECT: PROVINCIAL OFFENCES ALONG THE 401 CORRIDOR INTRODUCTION: Council is aware, from several updates, that staff have been meeting with Administration at the Municipality of Chatham-Kent to reach an agreement on the disbursement of funds collected along the 401 in Elgin County. In fact, at the Administrative level, we had read and discussed a draft agreement for the disbursement of revenues received by Chatham-Kent July 2001. However, recently Chatham-Kent staff found correspondence from the Ministry of the Attorney General which, they claim, does not give them legal authority to share these funds with another catchment area. DISCUSSION: It should be emphasized that throughout the process Chatham-Kent staff have been very co-operative and accommodating. Information has been volunteered and there is an understanding that we should work together. Chatham-Kent staff now believe that they do not have the authority from the Attorney General to disperse fines collected along the 401 corridor back to the catchment area, from whence they came. That leaves Elgin with only one recourse, to approach the Minister of the Attorney General directly. Attached you will find a brief to the Minister of the Attorney General that staff believes should be presented to the Minister at the first available opportunity. Staff also suggests that the brief be forwarded to our local M.P.P., to ask for his support and assistance in resolving this matter. CONCLUSION: While it may be practical to have the OPP file all the charges in one Court (Chatham-Kent), it is unfair and in direct contravention of the MOU signed with the Ministry of the Attorney 22 General, to retain all revenue from that enforcement activity. As such, a strategy for cost recovery is attached for Council's consideration. RECOMMENDATION: THAT County Council endorse the attached brief to the Minister of the Attorney General on POA activity along the 401 corridor and engage the assistance of Mr. Steve Peters to help resolve the matter. ALL of which is respectfully submitted, Approved for Submission Mark Mc Chief Administrative Officer. 23 PROVINCIAL OFFENCES ALONG THE HIGHWAY 401 CORRIDOR A BRIEF TO THE MINISTER OF THE ATTORNEY GENERAL FOR ONTARIO SUBMITTED BY: ELGIN COUNTY COUNCIL APRIL 22ND, 2003 24 2 HONOURABLE MINISTER: BACKGROUND: AS YOU ARE AWARE, IN THE SPRING OF 2000, THE MINISTRY OF THE ATTORNEY GENERAL TRANSFERRED RESPONSIBILITY FOR THE PROCESSING OF PROVINCIAL OFFENCES ACTIVITY ALONG THE 401 CORRIDOR TO THE CHATHAM-KENT PROVINCIAL OFFENCES OFFICE. IN CONNECTION WITH THAT TRANSFER, THE ONTARIO PROVINCIAL POLICE ASSIGNED AN ADDITIONAL 22 OFFICERS TO THE 401 BETWEEN ESSEX AND MIDDLESEX COUNTIES. THE PURPOSE OF THIS BRIEF IS TO OUTLINE ELGIN COUNTY'S CONCERNS WITH THE METHOD IN WHICH THE ASSIGNMENT OF RESPONSIBILITY WAS MADE AND THE IMPLICATIONS OF THAT DECISION FOR ELGIN COUNTY RATEPAYERS. UNILATERAL DECISION-MAKING MR. MINISTER, IT IS OUR CONTENTION THAT THE DECISION TO FORCE TRAFFIC ACTIVITY TO THE CHATHAM-KENT PROVINCIAL 25 3 OFFENCES COURT WAS MADE WITHOUT CONSULTATION WITH SOME OF THE AFFECTED PARTIES, NAMELY THE COUNTY OF ELGIN. OUR CHIEF ADMINISTRATIVE OFFICER AND HIS COUNTERPART AT THE CITY OF ST. THOMAS WERE TOLD BY POA TRANSFER OFFICIALS THAT THE DECISION WAS ABOUT TO BE MADE AND THAT IT WAS BEYOND OUR CONTROL AND INFLUENCE. OF COURSE, OUR OBJECTION, AND THAT OF THE CITY OF ST. THOMAS' ADMINISTRATOR, WAS SWIFT AND UNEQUIVOCAL. MUNICIPALITIES, ESPECIALLY THE ELGIN-ST. THOMAS CATCH- MENT AREA, WERE PREPARED TO ACCEPT, PROCESS AND ADMINISTER POA ACTIVITY ALONG THE 401 CORRIDOR.... WE WERE EQUALLY ADAMANT THAT THE REVENUE BEING GENERATED IN OUR JURISDICTION BELONGED IN OUR COURT SERVICE AREA. . NEVERTHELESS, THE MINISTRY PRESSED ON AND CONSULTATION TOOK THE FORM OF A SINGLE PHONE CALL. WE BELIEVE THAT PROPER AND INFORMED CONSULTATION WOULD HAVE RESULTED IN A DIFFERENT ARRANGEMENT, ONE THAT WOULD HAVE SATISFIED ALL PARTIES. 26 4 IMPLICATIONS OF THE DECISION: WE UNDERSTAND THAT THE DECISION TO CONSOLIDATE 401 POA ACTIVITY IN CHATHAM-KENT OCCURRED BEFORE ELGIN, MIDDLESEX AND ESSEX HAD TRANSFERRED THE POA FUNCTION. NOTWITHSTANDING THAT DECISION AND THE WAY IN WHICH IT WAS MADE, ELGIN COUNTY HAS ASKED CHATHAM-KENT TO TRACK THE NUMBER AND VALUE OF TICKETS ISSUED ALONG THE 401 IN ELGIN'S JURISDICTION. MR. MINISTER, YOU MAY BE INTERESTED IN KNOWING THAT FROM JULY 2001 TO SEPTEMBER 2002, FINES IN EXCESS OF $600,000 HAVE BEEN ISSUED IN ELGIN'S CATCHMENT AREA OF THE 401 CORRIDOR. WE HAVE BEEN DISCUSSING THIS MATTER AND A METHOD OF RESTITUTION WITH ADMINISTRATIVE STAFF AT CHATHAM-KENT FOR SEVERAL MONTHS. IN FACT A DRAFT AGREEMENT FOR THE DISTRIBUTION OF THOSE FUNDS, LESS ADMINISTRATIVE COSTS HAD BEEN FORMULATED. IN OTHER WORDS, ON A STAFF-TO-STAFF BASIS, WE HAD WORKED OUT AN ARRANGEMENT WHEREBY THE CHATHAM-KENT COURT COULD CONTINUE TO PROCESS POA ACTIVITY FROM THE ELGIN CATCHMENT AREA, RECOVER ITS COSTS AND DISBURSE THE REMAINING PROCEEDS TO ELGIN COUNTY. 27 5 RECENTLY, CHATHAM-KENT STAFF FOUND CORRESPONDENCE FROM YOUR MINISTRY INDICATING THAT HIGHWAY TRAFFIC ACT CHARGES LAID BY THE ADDITIONAL 22 OFFICERS WERE TO BE FILED AT THE CHATHAM-KENT PROVINCIAL OFFENCES OFFICE. BY LOGICAL EXTENSION THEN, CHATHAM-KENT BELIEVES IT IS NOT LEGALLY ABLE TO DISBURSE FUNDS TO THE COUNTY OF ELGIN BECAUSE THE MINISTRY HAS DECREED OTHERWISE. OUR CASE: MR. MINISTER, THE COUNTY OF ELGIN HAS A MEMORANDUM OF UNDERSTANDING WITH YOUR MINISTRY WHICH CLEARLY STATES THAT TICKETS ISSUED IN THE ELGIN "CATCHMENT AREA' SHALL BE RETURNABLE TO THE ELGIN POA COURT. WE SUBMIT THAT THE HTA TICKETS ISSUED ALONG THE 401 IN ELGIN COUNTY ARE RETURNABLE IN OUR COURT. WE ALSO WONDER HOW A TICKET ISSUED IN ELGIN COUNTY CAN BE LEGALLY ENFORCED WHEN THAT TICKET IS CODED AND RETURNABLE IN ANOTHER JURISDICTION. FURTHERMORE, WE ACKNOWLEDGE THAT AT THE TIME THE DECISION WAS MADE THE COUNTY HAD NOT YET TRANSFERRED. WHY THEN, WHEN WE DID REACH AN AGREEMENT WITH THE MINISTRY, WAS THIS NOT ADDRESSED IN OUR MEMORANDUM OF UNDERSTANDING WITH OUR "PARTNERING MINISTRY"? 28 6 SUMMARY: MR. MINISTER WE ASK THAT YOU REVIEW THIS MATTER AND AUTHORIZE THE RELEASE OF POA REVENUE CAPTURED ALONG THE 401 CORRIDOR IN THE ELGIN CATCHMENT AREA TO ELGIN COUNTY. AS STATED EARLIER, THE COUNTY DOES NOT WISH TO CHANGE THE CURRENT ARRANGEMENT WITH CHATHAM-KENT, NOR DO WE WISH TO ALTER THE TRAFFIC ENFORCEMENT PATTERNS OF THE O.P.P. WE WOULD ASK, HOWEVER, THAT YOUR MINISTRY DIRECT CHATHAM-KENT COURT TO RELEASE FUNDS THAT WERE COLLECTED IN ELGIN COUNTY ACCORDING TO A MUTUALLY AGREEABLE COVENANT BETWEEN THE TWO MUNICIPALITIES. 29 REPORT TO COUNTY COUNCIL FROM: Helen L. Notte, Director, Homes and Seniors Services DATE: 11 April 2003 SUBJECT: RFP - Off-The-Shelf Products for the New Elgin Manor INTRODUCTION: Bidders submitted prices in February 2003 for furnishings and equipment for the new Elgin Manor. At the time, upon the recommendation of the Building Committee, Council approved only the hairdressing/barber salon equipment. The remaining items have been reviewed in an attempt to contain costs for the building project. The Building Committee recommends support. A decision from Council is required. DISCUSSION: Products still to be purchased and the lowest bidders are listed. The recommended bidders and the low prices appear in bold print. Product Bidders Cost Comment Staff workstation/seating P.O.!. $159/$1911.60 Meet spec. in resident home areas 12 chairs At Work $161.90/$1942.75 Domestic Refrigerators Mudge's $699/$2,796.00 Meets spec. 4 Compact refrigerators Mudge's $199/$597.00 Meets spec. 3 Upright frost free freezer Mudge's $649/$649.00 Meets spec. 1 Electric Range Mudge's $749/$749.00 Meets spec. 1 Folding Tables P.O. I. $76.14/$228.42 Meets spec. 3 only Assumes price hold. At Work $79.57/$$238.71 30 1 Staff Lounge Chairs P.O.I. $34.56/$691.20 20 At Work $25.80/$516.08 Meets spec. Exercise Table Mat Sammons $1040.00 All meet specs. Upright Bike Sammons $2400.00 Space Saver Staircase Sammons $1340.00 Seating - multi-purpose P.O. I. $26.46/$1323.00 room At Work $20.15/$1007.50 Meets spec. Bed Monitoring System Sammons $4176.00 Need to ensure compatibility with nurse call svstem Staff recommend that the items in bold above be purchased from the suppliers in bold at a total price of $13,233; plus applicable taxes. Purchases would be allocated to the project's furnishings and equipment envelope. Items still under consideration include workstations (8), desks (5), desk hutches (6), office chairs (10), dining room suite, family room furniture, clocks (40), and televisions/armoires (6). Staff are hopeful that alternate, less costly items can be sourced and/or that some products may be donated to the new Elgin Manor. Items considered appropriate for deferral include microwave ovens (2), toasters (3), electric kettles (3), paraffin wax bath (1), filing cabinets (3), vault (1), microphone system (2), and training/conference room table (1). Items being purchased from the Homes operating budget include thermo-patch marking machine ($1000), 2 portable stereo systems ($1000), and 3 projection screens ($600). CONCLUSION: Bidders were invited to submit prices for several items for the new Elgin Manor. All items have been reviewed in an attempt to contain project expenditures. Items costing $13,277 plus applicable taxes are recommended for purchase at this time from the project's furnishings and equipment envelope. Staff are optimistic that alternate, less costly products will be sourced for items still required. Staff also hope that some products may be donated. The Building Committee has reviewed and supports the recommendations beign presented to County Council. These purchases, including the bed monitoring system, total $17,425.00 plus applicable taxes. The costs would be allocated 31 2 from the project furnishings and equipment envelope. A Council decision is required. RECOMMENDATIONS: THAT staff workstations, twelve (12) chairs and three (3) folding tables be purchased from P.O.!. at a total cost of $2,140.02, plus any applicable taxes, to be allocated fro m the building project's furnishings and equipment envelope. THAT four (4) domestic refrigerators, three (3) compact refrigerators, one (1) upright frost free freezer and one (1) electric range be purchased from Mudge's at a total cost of $4,791.00 plus any applicable taxes, to be allocated from the building project's furnishings and equipment envelope. THAT one (1) each of exercise table mat, upright bike and space saver staircase be purchased from Sammons at a total cost of $4,780.00, to be allocated from the building project's furnishings and equipment envelope. THAT twenty (20) staff lounge chairs and seating for the multi-purpose room be purchased from Lovers At Work at a total cost of $1 ,523.58 plus any applicable taxes, to be allocated from the building project's furnishings and equipment envelope. . THAT the bed monitoring system be purchased from Sammons at a total price of $4,176.00 plus any applicable taxes only if the system is compatible with the nurse call system, and the costs to be allocated from the building project's furnishings and equipment envelope. Respectfully Submitted Approved for Submission I~i~ Helen L. Notte Director, Homes and Seniors Services 32 3 REPORT TO COUNTY COUNCIL FROM: Helen L. Notte, Director, Homes and Seniors Services DATE: 11 April 2003 SUBJECT: Terrace Lodge - Compliance Investigation INTRODUCTION: An anonymous telephone complaint to the Local Ministry of Health and Long- Term Care on Monday, April 9, 2003 prompted an investigation by the Ministry's Compliance Officer. The investigation report is enclosed for Council's review. DISCUSSION: Another anonymous telephone complaint about Terrace Lodge prompted another investigation by the Ministry's Compliance Officer. The investigation was conducted in the late afternoon and evening of Tuesday, April 8, 2003, Within hours of County Councillors leaving Terrace Lodge. The complainant alleged two (2) things: 1. Insufficient staff were available to assist with resident feeding at the evening meal. 2. Residents were being settled into bed after 10:00 p.m. No unmet standards or criteria were issued by the investigator however, three (3) observations were left. The Compliance Officer debriefed with the Director of Nursing, Chief Administrative Officer and the Director of Human Resources. Since the debriefing, staff at Terrace have been put on notice about the performance and interpersonal relationship expectations in the workplace. The supervisors will monitor and take corrective action as required to ensure that resident care, services and programs are not jeopardized. CONCLUSION: Another anonymous telephone complaint about Terrace Lodge and the care allegedly not provided to residents prompted an investigation by the Ministry of Health and Long-Term Care. The report is enclosed for Council's information. 33 1 RECOMMENDATION: THAT the April 10, 2003 report, 'Terrace Lodge - Compliance Investigation', be received and filed. Respectfully Submitted Approved for Submission /~,~ Helen L. Notte Director, Homes and Seniors Services Marl< onald Chief Administrative Officer 34 2 ® Ontario Ministry of Health Long-Term Care Division Residential Services Branch 5700 Yonge Street. 7th Roor North York ON M2M 4K2 Report of Unmet Standards or Criteria Rapport sur les normes ou critères non respectés Ministère de la Santé Division des soins de longue durée Direction des services en établissement 5700. rue Yonge, 7" ålage North York ON M2M 4K2 Regi.onal OfficeslBureaux régionaux Toronto (416) 327-8994, London (519) 434-1105. Ottawa (613) 787-4040 ?<'-/O ¿; Long- Term Care Fac¡!ityÆtab!issement de soins de longue durée '-17 S- d,-,dfJ~ ~ , -rcULJ.ð"/ ~. E.. c2 v - I tJ/1/1 /"/~.,./ AddresslAdresse Nama and title of LTC Division representaUvefNom at fonction du (de Ie) reprêsentant(e) de Ie Dillision ~ (~""""'//_"'--'H'd'" " r7_//.L-,<';"/~..J Type of review/Genre d'inspection o o o FoUow-up Suivi ŒJ o o Complaint Investigation Si..ù 3. ð c.-:. 3- Enquête à !a suite d'une plainte Complaint !nvestigation follow-up Suivi d'une enquête à fa suite d'une plainte Pre-sale Préalab!e à !a vente Post-sale postérieure à la vente Annual Annuelle o o o Pre-license Préalabfe à fa délivrance du permis Other (specify) Autre (précisez) Referral Visite d'un(e) consei11er(ère) The following statements reflect the results of the facility operational review as based on Ministry of Health standards and criteria for resident care, programs and services in Long- Term Care faci~ities. Les observations suivantes ilfustrent les résuftats de I'in'spection des opérations de J'établissement ettectuée sur la base des normes et critères du ministère de la Santé en matière de soins aux pensionnaires et de programmes et de services ottens dans les établissements de soins de longue duråe. Standards or criteria Review results Date for corrective action Normes ou critères Résu!tatsce!'lnspection Data de Ia mesurecorrective /tJa J J. ~ ~ <.J.- ",rj /> ~ .--.1- _/~ A-r ./' ~ ; ('/'; ; ,~ ~ d ,..../ ., /J ~ <V--) /') '" ~ "--,4{; "'""' ~_...e.-~;...o.c.....<.c...., J ,,' ~ . d ~ r:l.-L AÎ: ) IJ .. Original; long-Term Care Division Original: Division des soins de longue duråe Signature of long-Term Care DIVISion representatlVeJSlgnature du (de la) representan!{e) de la Dl/lslcn Id""¡",d,,,"g"~ Copy; long-Term Care Facility Received for the Facility by/Reçu pour j'etabltssement par ~,,/ &4¿¿/d//»J. 2088-52 (94103) Capis: Établissement de $Oins de longue durée ~t; - ~ Page / of/de / 753Q--4425 ® Ontario Ministry of Health and Long·Term Care Ministère de la Santé et des Soins de ongue durée observatlon/UISCUSSlon ~ummc;¡{y Sommaire des observations et discussions Regional Offices/Bureaux régionaux Hamilton (905) 546-8294, Kingston (613) 536-7230, London (519) 675-7680 Sudbury (705) 564-3130, Toronto (416) 327-8952 Date of review/Date de I',nspeç,ion ~ú...L> S" /0 /03 Long- Term Care: Fac:ht'lleaolissement de sOlns de 10(19ue durèe ~/)/)O.-<"Il./ ~Aa=--' r~'7' : ç. Ajdress/Adresse Lf7S- Name and litle of LTC O"",sion representa~ve/Nom et !or:c:ticn au (de la) representant:e) de Ie Division ~~£ , (" ~r /~~A.'--L/ cJ r~A' X.£J/?-r ) Type of review/Genre d'inspection I ~ ~ FoIlow·up Suivi 00 o Complaint Investigation SLÙ 30" 3 Enquëte à la suite d'une p!ainte Complaint investigation foUow·up Suivi d'une -enquête à la suite d'une plainte Past-sale Postérieure à !a vente O Pre-sale Préalable à la vente o o o Pre-license Prêa!able à !a délivrance du permis Annua! Annuel1e Referral Vi site d'un(e} conseiller(ère} Other (specify) Autre (précisez) The folfowing reffect explanatory detail related to observations/discussions over the course of the review. This information is provided as guidance to the facility and written response is not required On trouvera ci-dessous une explication détail/ée des observations et discussions formulées au cours de /'inspection. Ces renseignements sont fournis à f'établissement à titre d'information; if n'est pas nécessaire d'y répondre par écrit, I. n ,Ü'L¿''Y'7(j W. .~ 'ð1!ßh-u~ - /I P ¿rY~ Y) bK.) ~ ~'.f.Q:l1"_1 \ ./Y77tJA i / /- ~A'.~d. x'J d ..t'.Â )...¿:,./1 ,:¡- ~ l~ f1 jJ ;.1 , / 'jh3 " l /_ " - ./J~ P"- -/:J.r.',AßL 'lIP" .A tJ /">.JA",,~ ..A'/.t~ .o/u'8 '1é¿¡,,"U/;I,;1fic/? - (}~¥vi ,/)0./.-1 ¡.¡> d ~ '7 ß~ r x? 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"'" qb ,..) h c1 d/~ <F/ntrl J-, ð d r:--x.J /'L... .ßL¿~ ¿) .li./ /?"Y7 d ---:n..-"7t ,.,;,( ,-~ 3. ,vfdrJ!~ a J L; ~ /, Il_'r>r /~V7,-/ h:;/' !J (þ, t7 ././1 ..L2/ .-/.A' ..¡ J 'fL ,Ad",::) JrfPA ) ..//M<, ~. . />Â _J ,1'" QC/..- ¿r..UÁ(j fi7 r~:41ßC'¡;! ,;¡.ç., ð 0.-"", A ¡(V/./-""/ r Ac¿-'..-(.,; ) A./~j , ,/A7'5/(t,- f'h" ,,-,i" .......(1'.{ p_,.,.Á tJ_¿1(j..-f//,-""" £/Ý) Received for the Fac:!irl by/Reçu pour I'etabllssement par ~,1. ,ßL!/!./!;¿flfl5l1/ Ongmal: ~alth Care Programs DIVISIon Original: Division des programmes des soins de sante 1739-52 (01{09) Signature of Health Care Programs Division representative/Signature du (de Ie) representant(e) c:e!e I DM"OOd"P""~~:~ Copy: Long-Term Care FacilityOrigînal Copie: Établissernent de soins de 1000gue durêe 37 Page 2- of/de "? 7530-5556 REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: April 10, 2003 SUBJECT: 2003 Revised Budget INTRODUCTION At County Council Session April 8, 2003 staff was instructed to review the operations and capital budgets and advise Council on the reductions to reach the objective of a 4.99% increase. Staff were also instructed to determine capital projects that could be reduced, deferred, or deleted. DISCUSSION: Operations: The reduction to the operations budget may be achieved through reorganizing the Homes proposed restorative care project. Staff suggests the Director of Homes for Senior Services develop a one-year trial program, Enhanced Activation. One Resident Therapy Co-ordinator and two Resident Therapy Assistants would staff the program for the trial period. The Medical Directors support the introduction of a program such as this plus, the lack of this type of program has been cited in compliance reports. At the conclusion of the one-year trial, a report will be presented to Council to illustrate tangible results of the program. At that time Council will decide whether to continue, expand, or delete the program. The reduction to the Homes budget resulting from this change could be $67,000. Staff suggests the Homes budget be reduced by approximately $29,000 and the balance remain to offset unforeseen expenditures. Senior Staff are concerned the Homes budget has little room for unexpected expenditures such as an influenza outbreak. Capital: An updated summary and individual information sheets are attached to this report. Highlights of the changes are as follows: . The $250,000 for the Administration Building generator has been removed completely. A report will be coming from Engineering later in the year. At that point the costs will be known and Council will decide how to proceed. $15,000 has been added for an engineering study related to the generator project. 38 · All items related to Terrace Lodge renovations have been pulled out of the Capital Budget and listed separately. It is suggested that once Council determines the level of changes to the building, the renovations be set up as a separate project to be financed over a number of years under the County's regular financing budget. This will extend the payback period of the new Elgin Manor and the Health Unit. Once the size of the project is known, the payback period and financing costs will be estimated. $75,000 has been added for a complete engineering study of Terrace Lodge. · Staff suggests that the pool at Terrace Lodge be permanently closed and a new use found for the area. The pool requires the following repairs: New pool system $ 8,000 Replace pool deck with safety floor $20,000 Pool and deck re-grout $24,000 over two years Homes' residents make little to no use of the pool however; the YWCA has an agreement to use the pool eleven hours per week. · The changes to the budgets are listed at the bottom of each new sheet. An industry standard for a refurbishing budget for this area of Ontario is between $1 and $2 and up to $5 per square foot depending on the age of the building. Using these figures, a conservative amount for the County to budget each year for its seven buildings would be between $294,300 and $588,600 excluding the garage. There appears to be a backlog of renovations at this point in time. However, in the future, Council may consider budgeting a set amount each year to build up a capital reserve for just this type of backlog. CONCLUSION: The Homes budget can be reduced to a 5.81 % increase compared to the original 6.01 % increase by revisiting restorative care and developing an Enhanced Activation program for a test period of one year. The Capital Budget has been reviewed with some items being deleted, others moved to a specific Terrace Lodge project, and two roads projects being charged to reserves. These changes leave $243,620 to be managed through efficiencies, deferrals, and use of the 2002 surplus as approved by Council. Senior Staff is confident these objectives can be met. Finalized engineering capital projects have little surplus or over-expenditure. The archives project has a surplus of $89,000 that offsets the over-expenditure on the Terrace Lodge emergency road ($76,000). A surplus remains with the Terrace Lodge generator upgrade of $30,000. In all, there is a surplus of approximately $67,000 from non-roads projects. A report will be presented to Council shortly on all projects to be closed. RECOMMENDATION: THAT the Director of Homes for Seniors Services develop an Enhanced Activation program to be introduced, as a test project for one year only; and, THAT at the end of the one year period, a report be provided to Council detailing the tangible results of the program in order for Council to determine the future of the program; and, 39 THAT the 2003 Engineering Capital Projects, Road 16 Resurfacing (14 to Fingal - 5.8 km) - $380,000 and Robbins Bridge Removal and EA - $100,000 be charged to the Special Circumstances Reserve; and, THAT staff prepare a report outlining the consequences of closing the Terrace Lodge pool; and, THAT the 2003 Capital Projects as presented be approved. Respectfully Submitted æ~~ Linda B. Veger Director of Financial Services ion 40 County of Elgin 2003 Proposed Capital Budget 2002 2003 2003 2003 Budget Budget Request One Time Revised $'s to come from reserves 1 Library Services 60,200 35,000 35,000 2 Engineering Services 4,194,100 4,310,000 4,310,000 3 Homes for Senior Services 602,000 222,000 376,000 293,500 4 Administration Building 152,000 197,000 392,000 354,000 5 Garage 5,000 5,000 5,000 6 Ambulance Replacement 30,900 30,900 30,900 7 Financing 1,011,932 1,011,932 1,011,932 8 Vehicle Replacement 5,000 5,000 0 9 Museum 165,500 4,000 4,000 10 Archives 275,000 0 11 Health Unit 0 0 12 Information Technologies 284,500 284,500 13 Photo-copiers 0 100,000 75,000 14 15 Total 6,501,632 6,105,332 868,000 6,403,832 Budgeted Amount 5,971,238 5,680,212 5,680,212 Difference (530,394) (425,120) (723,620) The Engineering budget has remained intact however, there are two projects that could be deferred. 1 - Road 16 Resurfacing - (14 to Fingal - 5.8 km) - $380,000 2 - Robbins Bridge removal and EA - $100,000 Removing these two projects from the budget would decrease the starting point for the 2004 budget to $3,830,000. Council has worked diligently at increasing the roads capital budgets to reduce the annual budget shortfall. Decreasing the starting point for 2004 would most certainly be a step backwards. Staff suggest that the $480,000 be taken from reserves. The shortfall of $243,620, after the above projects are taken from reserves, will be managed through efficiencies, use of reserves as approved by Council, the 2002 surplus and deferral of projects until 2004 and beyond. 41 Capital Projects Plan Terrace Lodge Proj Description of Project 2003 2004 2005 2006 2007 BuildinQ automation svstem 80,000 Build new Staff Room New a/c unit for Kitchen and exaust Lower North entry door Additional LiQhtinQ in ParkinQ Lot 40,000 Replace old Pipe Lines in buildinQ 20,000 20,000 20,000 New Pool System Card access svstem Concrete Walks Gazebos 2,500 0 0 Replace pool deck with Safety Floor Caulking exterior windows doors 25,000 Inqround Sprinkler Svstem 0 0 Central Laundrv Room 0 Door wall protection 10,000 10,000 10,000 10,000 10,000 Tubroom in basement and Workshoo Dresser replacement 15,000 15,000 15,000 Elevator UP Qrade 60,000 Concrete Pad and ballards for dumpster 8,000 Fire Alarm upqrade 75,000 InlarQe ParklnQ Lot and liqhtinq Fire Protection UpQrade - Sprinkler . 0 Front door operators Front reception area renovation Gas Fire place HVAC UpQrade 0 0 Lounge furniture replacement 20,000 20,000 Main Floor vinvl replacement 0 0 Roof replacement 300,000 Paint exterior trim 20,000 Paint interior of building 20,000 140,000 Paintinq exterior trim steel claddinq 50,000 Pool and deck re-Qrout 0 12,000 CeilinQ tile basement 30,000 CeilinQ tile Main area 40,000 Engineering evaluation of buildino 75,000 Resident room liqhtinq 0 30,000 Window Replacement 0 10,000 25,000 25,000 25,000 Total 170,500 342,000 190,000 35,000 550,000 Gazebo and walkways - 2,500 for detailed landscape plan that can be phased in over a number of years. Approch the Auxiliary to include as a fundraising project. Inground sprinkler off. Main floor vinyl replacement moved to Terrace Lodge project. New staff room, new a/c for kitchen and lower north entry door moved to T/L project. All pool repairs off - close the pool. Card access system moved to T/L project. Front door operators moved to T/L project Front reception area renovation moved to T/L project. Gas fireplace off Added - Engineering evaluation of the entire building in prepartion of proposing a renovation plan. Central laundry room moved to T/L project. 42 Capital Projects Plan Bobier Villa Proj Description of Project 2003 2004 2005 2006 2007 Buildina automation svstem 50,000 Card access svstem 25,000 Door /Wall protection 10,000 10,000 10,000 DrainaQe around BuildinQ 80,000 Gazebo and concrete walks 60,000 Comercial washers and Drvers 80,000 Generator and Buildinq 300,000 Build new Clean - Dirty Laundrv areas 20,000 Door Operators for Servery's 20,000 Brick Repairs 30,000 Replace FloorinQ front area 20,000 Cover over outside stairs and patio 40,000 Replace Ughtina in Whitelock 16,000 Door operator for smokinq room 8,000 LandscapinQ 10,000 10,000 10,000 10,000 Paint exterior steel 15,000 Paint interior of building (Rooms) 15,000 90,000 Total 123,000 471,000 270,000 60,000 15,000 Card access system deferred - can be phased in over a number of years starting in 2004. Gazebo and concrete walks - a detailed landscape plan has already been drawn up that can be phased in over a number of years. Approach the Auxiliary to have this as a fund raising project. 43 Capital Projects Plan Administration Building Proj Description of Project 2003 2004 2005 2006 2007 Asbestos removal 20,000 Building automation system up grade 10,000 15,000 15,000 15,000 15,000 Buildina Envelooe reoairs 30,000 Buildina Acessment Studv Mec,Elc,Arch 20,000 Gram/Scot Washroom Renovation 50,000 Carpeting 2nd fioor 12,000 CarpetinQ 3rd fioor 10,000 Electrical power panels 10,000 Elevator up grade 70,000 Fire Alarm up-qrade 60,000 Install new coolinQ svstem for IT room 18,000 Landscaping and trees 20,000 Paint exterior buildina/ railinas/lamp post 20,000 60,000 Paint inside hallwavs 50,000 Paint Stairwells 24,000 Replace Heatpumps 50,000 50,000 20,000 10,000 10,000 Sanitarv Sewer Service 196,000 Generator Reolacement / Buildinq Office Equipment 15,000 10,000 10,000 10,000 10,000 Stairwell Lighting replacement 10,000 10,000 Office Improvements 100,000 100,000 100,000 100,000 100,000 EnQineerinQ - Qenerator proiect 15,000 Valve and pipe replacement 40,000 Total 354,000 481,000 305,000 135,000 195,000 $250,000 for generator off - report to come forward from Engineering and project will have some, as as yet unknown cost. Once known, project could be deferred to next year or paid for out of reserves. Add $15,000 for engineering study on the generator project. 44 County of Elgin Capital Project Terrace Lodge Home for Seniors 2003 - future Main fioor vinyl replacement Resident room lighting Window replacement New staff room Alc unit and exhaust for kitchen Lower north entry door Card access system Front door openers Front reception renovation HVAC and sprinkler system Laundry room Secure activity area Nursing stations (4) Lower north dining room 140,000 30,000 10,000 30,000 35,000 15,000 30,000 15,000 30,000 1,300,000 150,000 15,000 120,000 200,000 Total 2,120,000 Consider adding this as a specific project to be financed over a number of years through our regular financing budget. The County would utilize term loans and extend the payback period of the new Elgin Manor and the Health Unit. The dollar amounts are estimates only. More exact amounts will be known once the engineering study is complete and Council has determined the level of the renovation project. 4$ REPORT TO COUNTY COUNCIL FROM: Harley J. Underhill, Director of Human Resources Tanya Tilton-Reid, Human Resources Co-ordinator DATE: April 14, 2003 SUBJECT: Accident Summary for 2002 INTRODUCTION: In an effort to reduce future accident/incidents throughout the County, a review of all reported workplace accidents in 2002 has been summarized. DISCUSSION: NON-WSIB Accidents: In the year 2002, 125 incidents requiring no lost time or medical aid were reported from employees across the County of Elgin. 96.8% of the reported incidents occurred at the County Homes for Seniors. Incidents at Elgin Manor accounted for 33.9% of all home incidents, Terrace Lodge reported 48.8% and Bobier Villa registered 17.3% of all Homes related reported incidents. The nursing department at each of the three homes reported the highest number of incidents. The 2002 statistics identify two main areas for concern at the Homes for Seniors: 1. Incidents involving unpredictable resident actions (19% of reported incidents across all homes) 2. Incidents involving improper body mechanics (24% of reported incidents across all homes) WORKPLACE SAFETY and INSURANCE BOARD Accidents: In 2002 there were twenty-nine (29) Workplace Safety and Insurance Board claims established in the County. All WSIB claims originated from the Homes for the Aged. A further breakdown of some of the statistics includes: · 18 of the claims included lost time · 11 claims were health care only (no lost time) · 5 claims were rejected by the Board · Bobier Villa had 6 claims - 2 were lost time claims · Elgin Manor - 9 claims - 4 were lost time claims · Terrace Lodge - 14 claims -12 were lost time claims · 1 claim (established in 2001, however a recurrence occurred in 2002) has been referred to the Labour Market Re-entry program The 2002 statistics will become a base for future comparison. It should be noted that an emphasis on reporting all incidents, regardless of the perceived severity, at all workplaces throughout the County occurred during 2002. This emphasis on the importance of reporting all incidents will continue. \\NW-ADMIN\DATA\STAFF\TTILTO-2\Reports to Management - Council\Council Meetings\2002 accident summary - total.dqc 46 Also emphasized was the utilization of transitional work programs to help reduce the amount of lost time an injured worker experienced. The heavy emphasis on this program will also be continued. It should be noted that as the staff become more aware of the importance of reporting all incidents, that the statistics may increase, not due to an increase in real incidents, but rather because all incidents are being reported. The more the County knows about the incidents that are occurring in our workplaces, the better able we are to ensure proactive steps are taken to reduce the severity and frequency of common types of accidents. With statistical infonmation available the County, in consultation with the Joint Health and Safety Committees, can detenmine the areas that most need attention, now and into the future. For example, the identification of a large percentage of accidents involving improper body mechanics at the Homes has led to a committee that is currently reviewing the initial and on-going needs for training and education in proper body mechanics for employees in all positions within the County Homes. CONCLUSION: The education of all staff to ensure they comprehend the necessity to report all incidents, regardless of the perceived severity, at all workplaces throughout the County is essential. Accurate records will help to ensure the County's resources can be allocated to the most appropriate safety concerns and will help to ensure a proactive approach to the overall safety and health of all County employees is taken. Actively managing all potential WSIB claims as soon as possible following the workplace injury is an important aspect in helping to minimize the amount of lost time experienced by the worker. A reduction in lost time equates to cost savings for the County as well as improved morale for all employees. RECOMMENDATION: THAT this update be received and filed. Icer ~~~/ Tanya Tilton-Reid Human Resources Co-ordinator \\þIW-ADMINIDATA\STAFF\TTIL TO-2\Reports to Management - Counci~Council Meetings\2002 accident sifmmary - total.doc ~7 REPORT TO COUNTY COUNCIL FROM: Harley J. Underhill, Director of Human Resources Tanya Tilton-Reid, Human Resources Co-ordinator DATE: April 14, 2003 SUBJECT: Workplace Safety and Insurance Board - Program of Care INTRODUCTION: Recently the Workplace Safety and Insurance Board (WSIB) introduced a new program for the treatment of acute low back injuries. The Program of Care for Acute Low Back Injuries incorporates the best scientific evidence available and best practice guidelines relating to health care interventions for the assessment and treatment of injured workers. DISCUSSION: The Program of Care focuses on the best health interventions after a low back injury has occurred. These include patient education, patient self-management strategies to help the injured worker return to daily activities, injury treatment, pain management strategies and transition to work. Health Care professional must meet specific criteria in order to be a provider of the Program of Care. The criteria include attending a Program of Care briefing session, fulfil all program reporting requirements, bill according to the new fee schedule, refer the patient to a regulated health care professional who participates in the Program of Care should they decide not to continue participation in the program. The Program of Care algorithm, attached, outlines the sequence of steps involved in the treatment of the injured worker. The Program of Care will help ensure the appropriate treatment of acute low back injuries is received. Timely and appropriate treatment will result in the reduction of worker pain and discomfort, the reduction of health care related costs for the employer and the reduction of lost time from the workplace. CONCLUSION: It is imperative that all Supervisors and Managers throughout the County report any low back injuries immediately to the Human Resources Co-ordinator. As many family doctors are not yet familiar with the Program of Care it is important for the employer to contact injured employees as soon as possible following a workplace injury to explain the new program and ensure they receive the appropriate assistance in obtaining timely assessment and treatment. In-service information sessions will be held for all County Supervisors to ensure accurate knowledge regarding the Program of Care is disseminated. . RECOMMENDATION: That this report be received and filed. IINW-ADMINIDATAISTAFF\TTIL TO-2lReports to Management - Counci~Council MeetingslWSIB POC.doc 48 Respectfully Submitted Mark nald Chief Adminis ra Ive Officer 7~~~~/ Tanya Tilton-Reid / Human Resources Co-ordinator \\NW-ADMIN\DATA\STAFFlTTIL TO-2\Reports to Manage~ent - count9"uncil Meetings\WSIB POC.doc 50 Program of Care for Acute Low Back Injuries Quick Reference Initial assessment report The health care provider will communicate the key fin_ of the initial assessment (induding red and yellow flags) and treatment plan with specifics on the expected frequency and duration of the treatment program. Send to the WSIB within 24 to 48 hours. Fax: 1-888-313-7373 or (416) 344-4684. Communication with employer Phone cal1s and/or letters to Inform the employer of involvement of the injured worker in the Program of Care, to provide general guidance regarding level of abilities, to verify job demands and to discuss avai1ability of modifIed work. All phone calls should be documented in the injured worker's chart Frequency: at intake and discharge. Care & Outcomes Summary The Care & Outcomes summary will indude the level of participation in the Program of Care, key treatment progress, the injured worker's fuctional abilities, job status and any further recommendations. The Care & Outcomes summary should be completed at any point when the iniured worker is discharged from the Program of Care. Send to the WSIB as soon as possible after discharge. Communication with WSIB Call the WSlB... · If the worker is not progressing as expected · If the worker is referred to another health care provider within the Program of Care · If red and yellow flag; are identified thai would warrant further evaluation outside the Program of care · If any other issue arises. Red Flags Neurological: major motor weakness, disturbance of bowel or bladder control Infection: fever, ulinary ttact Infection (UTI), inttavenous (IV) drug use, immune suppressed Fracture: significant trauma, osteoporosis risk Tumour: mstory of cancer, weight loss, fever, pain worse supine or at night Inflammation: morning s1iffness > !h Yellow Flags · Belleves hurt equals harm · Fears/avoids activity · Low mood/social withdraw! · Prefers passive treatments · Home environment concerns · Work environment concerns Acute Phase Recommended: Education, Self Management Strategies, Injury Treatment (stretching exercises, spinal manipulation and/or mobi1ization), Pain Management Strategies, Transition to Work Not recommended: Acupuncture, Prolonged/total bed-rest, Bio- feedback, Electrical stimulation, Flexion exercises, Magnet therapy, Mechanical traction, Ultrasound Sub-acute Phase Recommended: Exercise, Manipulation and/or Mobi1ization, Transition to Work Not recommendEd: Acupuncture, Prolonged/total bed-rest, Bio- feedback, Electrical Stimulation, Magnet Therapy, Mechanical Traction, Transcutaneous Electrical Nerve Stimulation (TENS), Underwater Traction and Underwater Massage, Ultrasound 3532A(09/02) 5 ¡ REPORT TO COUNTY COUNCIL FROM: Harley J. Underhill, Director of Human Resources Tanya Tilton-Reid, Human Resources Co-ordinator DATE: April 14, 2003 SUBJECT: Potential Workplace Safety and Insurance Risk INTRODUCTION: In a recent review of applications for assistance through programs such as Human Resources Development Canada's Job Trial program and Ontario Works, Job Creation program, a concern regarding the responsibility for payment of potential Workplace Safety and Insurance Board claims for an injured participant was raised. DISCUSSION: Participation in programs such as those listed above, as well as the Library's CAP initiatives, provides people-power at no payroll cost to the County. These programs allow participants opportunities to gain working skills, knowledge and experience. The County benefits through assisting young or struggling workers in our communities to gain the necessary skills required for their future career choices - again at no payroll . cost. The County must be aware that a potential risk is involved in participating in these programs. Should a "volunteer" worker be injured while on our job site, doing work for us - even though he/she may not be on our payroll and is not a County employee - the County is responsible for this workplace injury and the worker. A serious claim could cost the County in regards to covering the injured "volunteer's' lost wages and health care costs. A serious claim could potentially see the County paying for this injured "volunteer" until he/she reaches retirement. It should be noted that a previous situation involving Fanshawe College was taken to Council in the past. It was agreed at Council that no "volunteer" employees would be accepted if the County was to be responsible for the WSI B costs should a claim be established. When told of the County's decision, Fanshawe arranged their program to ensure their participants are fully covered directly through Fanshawe should a WSIB claim occur at one of the County's workplaces. CONCLUSION: The Management Team has agreed that the benefits of supporting programs, such as those listed above, outweigh the potential risks in regards to an accident claim. RECOMMENDATION: JH,A T participation in all programs, such as those listed above, continue despite the potential risks for a Workplace Safety and Insurance Board claim. \\NW-ADMIN\DATA\STAFF\TTILTO-2\Reports to Management - Council\Council Meetings\potential WSIB Risks.doc 52 Mark McDo Chief Administrative Officer ~~ )---#?u/ Tánya Tilton-Reid / Human Resources Co-ordinator \\NW-ADMINIDA TA\STAFF\TTIL TO-2\Reports to Management, Council\Council Meetings\potential WSIB Risks.doc 53 ~ April 17, 2003 Mr. Mark G. McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: PROPOSAL RFP PROCESS TO SECURE A LAND AMBULANCE OPERATOR Thank you for your telephone call on April 16, 2003 inviting IBI Group to submit a proposal to design and implement a competitive request-for-proposal (RFP) process to secure the services of a land ambulance operator on behalf of the County of Elgin, in accordance with the findings of the recently completed land ambulance service delivery review. We are pleased to submit this letter of proposal outlining the scope of work and fee estimate for such an assignment. Note, we clearly understand that County Council has not yet decided upon a preferred service delivery arrangement and that they are scheduled to meet on April 22, 2003 to discuss their options, which also include possibly transitioning to a direct delivery arrangement. We further understand that your purpose in requesting this proposal is to provide County Council sufficient lead time for an orderly and seamless transfer of the ambulance function to a new operator, should they decide in favour of a competitive RFP and feel that they need to secure outside assistance to help staff complete the process. CONTEXT On behalf of Elgin County Council, IBI Group recently completed a review of alternative land ambulance service delivery options. Presented below are the key findings and recommendations: · That the County should consolidate their existing two ambulance operations into one County-wide ambulance service system; · That the County should continue to outscurce the ambulance service function, rather than adopt a direct delivery arrangement; · That a competitive RFP is the preferred mechanism by which to secure the services of a single operator for the consclidated ambulance operation; and 230 Richmond Street West, 5th Floor, Toronto, Ontario, Canada M5V IV6 (416) 596-1930, FAX (416) 596-0644 IBI is a group of companies practising professional consulting and is affiliated with BIA Beinhaker/Irwin Associates Architects, Engineers. Planners -2- April 17 , 2003 . That County staff be authorized to commence an RFP process to implement the decision of Council. The RFP process to be targeted for completion by July 31, 2003, or sooner, in order to provide the successful bidder time to implement the transition by December 31, 2003. OB.JECTIVE & SCOPE The objective of this consultant assignment is ... to design and implement a competitive RFP process to secure the services of a land ambulance operator on behalf of the County of Elgin... To fulfill the requirements of the assignment we propose the following scope of work: Advance Preparations 1. In concert with County staff, assemble and confirm information pertinent to the RFP including targeted ambulance service levels (coverage and response time), call volume data broken down by station (monthly and hourly variations in calls, geoplots, etc), vehicle and equipment inventory, and vehicle replacement schedule. 2. Draft the RFP document using as a basis, similar ambulance RFP documents which we previously prepared for other municipal clientele including the Counties of Simcoe, Northumberland, Renfrew, Lanark, Prescott & Russell, and the Manitoulin-Sudbury District Social Services Administration Board. The RFP document will include as appendices, a draft ambulance performance agreement (contract), draft irrevocable letter of credit and information gathered in (1) above. 3. Define the RFP process including key activities and timetable. Assist County staff in the formation of an Evaluation Committee, who would be responsible to evaluate the proponents. 4. Attend a meeting of the Advisory Committee I Council - in camera - to review (and if necessary adjust) the contents of the RFP document and the steps in the RFP process, before the release of the document to potential proponents (bidders). Following Release of the RFP 5. Following the document's release, facilitate a mandatory bidder's meeting. On behalf of County staff, review proponents written enquiries I requests for additional information and prepare repiies in the form of RFP addenda. 6. Define the evaluation framework inclusive of scoring I weightings. On behalf of the Evaluation Committee, prepare an outline of hints I suggestions to assist in their review of proponents' submissions i.e., 'look for the following', 'has the proponent clearly indicated that ...', etc. 7. Prepare an independent budget estimate to operate Elgin County's ambulance system. As per the hints I suggestion in (6) above, this would be used by the Evaluation Committee as an aid In their review of proponents' submissions. Evaluation 8. Participate with members of the Evaluation Committee in the evaluation of proponents' written submissions. Participate in proponent interviews. Note, depending on the number of submissions, the Committee may interview all proþonents or a shortlist thereof, identified on the basis of the quality of the written submissions. - 3 - April 17, 2003 9. In conjunction with County staff identify a team of (2 to 3 persons) to represent the County's interests in contract negotiations with the preferred proponent(s). 10. Attend an in camera meeting of the Advisory Committee! Council a) to present the results of the RFP process, b) to secure approval-in-principle of the Evaluation Committee's preferred bidder (subject to successful contract negotiations), c) to request approval of the membership of the Contract Negotiations Team and d) to request authorization to proceed with contract negotiations. Contract Negotiations 11. Participate with members of the Contract Negotiations Team, in the negotiations and resolution of the Ambulance Service Performance Agreement (contract and budget). Negotiations may be carried out solely with the preferred proponent or may be conducted concurrently with the second place bidder, for reasons of risk management. The County Solicitor would be asked to review the Agreement in draft and prior to conclusion of negotiations. 12. Attend an in camera meeting of the Advisory Committee! Council to present and seek approval of the terms of the contract and budget. TIMING Shown below is a tentative timetable to help guide the RFP process, assuming a start date in late April! early May. · Council's Authorization to Proceed vi an RFP April 22, 2003 · Review draft RFP vi Advisory Committee! Council Late May · Issue RFP Late May · Mandatory Bidder's Meeting Early June · RFP Response Period Closes Early to mid July · Evaluation of Proposals! Proponent Interviews Mid to late July · Present Results to Advisory Committee! Council Late July · Contract Negotiations Early to mid August · Present Results to Council! Contract Award Mid to late August · Transition Period Late Aug to Dec · Service Transfer January 1, 2004 QUALIFICATIONS, REFERENCES & STAFFING Among others, IBI Group has completed similar assignments for the Counties of $imcoe, Northumberland, Renfrew, Lanark, Prescott & Russell, and the Manitoulin-Sudbury District Social Services Administration Board. In this regard we offer the following two references. · Mr. Gary Champagne, Executive Director Manitoulin-Sudbury DSSAS (705) 862-7850 · Mr. Mike Chretien, Director EMS United Counties of Prescott & Russell (613) 229-6393 -4- April 17, 2003 Marvin Rubinstein, Senior Associate of IBI Group, will be responsible for this assignment. As was the case in the recent IBI Group review of Land Ambulance Service Delivery Options & Station Locations, Marvin will be assisted by Darryl Culley, an IBI Group affiliate. Biographical sketches for Marvin and Darryl are on file with Elgin County. BUDGET & TERMS Based on the scope of work described in this proposal, we suggest that the County set aside the following funds as a budget range for this consulting engagement: $24,500 to $29,500. The estimate includes professional service fees and expenses e.g., travel, long distance telephone and photocopying: however it excludes applicable taxes i.e., GST & PST. Typically, our standard hourly charge-out rates are $200 per hour for Marvin Rubinstein and $130 per hour for Darryl Culley. However as was the case in the recently completed ambulance service delivery review on behalf of Elgin County, we are prepared to discount these rates by 15 percent. The above budget range was estimated on the basis of the reduced rates. For invoicing we propose the following terms. Invoices to be submitted at the end of each month. They will include fees and expenses incurred during the previous month. Fees to be calculated on the basis of time spent using the above noted hourly charge-out rates, to which a 15% discount will apply. Expenses to be charged at cost, without the added burden of an administrative charge for handling. GST to be added to the invoiced amount. Payment of invoices will be expected within 30 days of invoicing. Thank you for providing us the opportunity to submit this proposal. We assure you of our willingness to commit the resources necessary to carry out this assignment to the County's satisfaction. Sincerely, IBI GROUP ~ ~/'1I,J ... Marvin Rubinstein Associate Neal A. Irwin Chairman Director Land Ambulance Service Delivery Options & Ambulance Stations County of Elgin April 2003 " ~ 2 Contents · Context · Approach · Service Delivery Options · 3 Fundamental Questions · Conclusions & Recommendations Consolidate to 1 Ambulance Operation Outsourcing Favoured Over Direct Delivery Competitive RFP Preferred to Direct A ward Potential Ambulance Administrative Management Structure Critical Path Timeline for Transition Context 181 Group was invited to review the land ambulance service delivery options available to Elgin County (»([' Of~D .¡J'C, Malahide . . Bayham HALDIlv1AND ST. AYLMER THOMAS Central Elgin ""," ~:'~\.'fu,. ~ - St. Thomas-EIQin 4 F.L. Amb's 33 Paramedics Annual Calls 7,270 (82%) Terminating Amb Service ,~. .~' /\ / z..., ·1' (; ,"^" ,¿ l '1(" ~\)~;~,s"i;..'f.. ! J Rodnev 2 F.L. Amb's u 10 Paramedics Annual Calls 1,590 (18%) In Transition ,",. ..f' l '\.0' r ) pf (:11,~n-II\M··~ENT 3 Approach Review pertinent documentation · ng operations Profile existi · Assess alternatives using commonly accepted criteria · Interviews to augment I validate the data · - County management staff - Ambulance operators - Paramedics - Base Hospital 4 c~-ct - London CACC - ~a'1U~W1tVflLA~ !:!::!- 0 «ì-x; ~L)'Vl(,¡n ì c'¡ rtl Service Delivery Options No. Operators 10 5 ht-&f3+ M~ /CúJf Award directly to Rodney Competitive RFP for a single Operator County to deliver the service directly Comment Option 1 1 1 3(a) 3(b) 3(c) ons Questi 3 Fundamental 6 7 Consolidate to 1 Ambulance Operation - · Few municipalities operate with 2+ operators · Relatively few ambulance calls (8,800 annually) · Hospital handles 82% of calls · Opportunities: - Better use of County staff resources - Increased operational flexibility - Reduce number of ambulance managers - Consolidate limited administrative funds - Standardize content and timing of performance reports Consolidate to 1 Ambulance Operation Outsourcing is Favoured Over Direct Delivery 8 Costs son of Public-Sector Compari PAYMENTS TO OPERATORS COUNTY ADMINISTRATION TOTAL OPERATING COSTS (MOHL TC) NET COST TO COUNTY COST DIFFERENCE REVENUE 9 Values are in Thousands ve RFP Preferred reet Award Competiti to Di 10 Direct Award in 2000 · Cautious; lacked experience · Resolved County's Immediate needs · Minimized risks & ensured a seamless transition · Bought time to gain experience · Did not preclude future options Potential Ambulance Administrative Management Structure 11 on cat Path Timeline for Transiti Criti .c Jan'Q4 , , , , , , ~ , . , . , , , , , , , , , , , , , , , , , , , , , , , , , , , , . , , , , , . , , , , , , , , , · · , , · , , , , · , , , · , , , , , , ~ , · , , , , , , , , , · , · , · , , , , , · , Dee ;- , , . , ~ , , . , , , , , , Aug- ...... , , , , , , , . , , , , ~ , . , , , . , , , , , , · , , , , , , , , , · , , , , , , , , , , , , , , , , , · , , , , . , , , . , , , , · , , , , , , , , . , , , , , , ~ , , , , , , · , ~ , : , , , , , , , , , , , , , , , , , , ~ . , , , , , , , , , , , , , , , , , , , , , t , 11MEFRAME July ¡- , , , ~ , , , , , , , , , , , , , , , , . , , , i . , , , , , , , , , , , , , , , ~ , , , , , , ~ , , , , . , , , , , , . , , , , , , , , t , , , , , , . , , , , ~ , , , , , , , , , , , , . , , . , , , , , , , , , , , , , ~ , , June f , , , , ~ , , , , , , , , . , , , , , , . , , , , , , , , , , , , , , , , , , t , , , õ , , , , , , , , , . , , , , , , , , , , , , , , , , , , ~ , , , , , , ~ , , , , , , , ~ , , , I , , , , . , , , , ~ , , May , , , , , : , · , I , , , , , , · , , , , · , , , , , , , , , , , , , t , , , , , , . , , , , , , , , , , , , , , , , t , , , . ~ , , , , Apr '03 , , , , , , : ... , , '-t-'- , , , , ~ , '--'---t , , , , , , TASKS RESPONSIBLE PARTY APPROVAL OF OP11ON 3B - COIVI'ET111VE RFP FOR County Council CONSOUDATED AMBULANCE OPERA11ON 1. Notify Existing Operators & I\IIOHL TC County Staff 2. Recruit ArTbulance Administrative Coordinator County Staff 3. Develop & Issue RFP for ArTbulance Operator County Staff 4. Establish Evaluation Team & Framework County Staff 5. Prepare Proposals in Response to RFP Bidders 6. Evaluate Bidder Submissions Evaluation Team APPROVAL OF SUCCESSFUL BIDDER County Council 7. Finalize Contract County Staff 8. Transition Process (see note) Operator 9. Public Relations & Media County Staff 10. Corrmmications vi Paramedics & Labour County Staff 11. Corrmmlcations vi Paramedics & Labour Operator ASSUMPTION OF RESPONSIBIUTY (JAN. 1,2004) Operator 12 Note: Transition process \I\IOUld include: recruit paramedics; attend to personnel issues (e.g., background checks, severance, seniority, terms of employment); arrange station leases; inventory vehicles, equipment & supplies; I\IIOHL TC certification; and staff orientations. Land Ambulance Seryi{;~f.)eiHvery Options & Am bu lante;Statións The County of Elgin Final R&port Apr~! 7, 2003 IEI GROUP CORRESPONDENCE - April 22. 2003 Items for Consideration 1. Janis Lankester, Clerk, Haldimand County, with a resolution concerning the Municipal Septage Strategy. (ATTACHED) 2. Cynthia O'Neill, CEO & President, Junior Achievement London & District Inc., requesting financial support for the "Economics of Staying In School" program. (ATTACHED) 3. Beverley Wright, President, St. Thomas & District Labour Council, thanking Councillor Van Brenk for attending the recent meeting held to discuss the changes at the St. Thomas Elgin General Hospitals and requesting the opportunity to discuss the issue of Medicare with County Council at some time in the future. (ATTACHED) . 4. Perry Clutterbuck, Elgin Tourist Association, request to appoint Mary Pfeffer as County Agricultural Representative on the Elgin Tourist Association. (ATTACHED) 5. Beverley Wright, President, St. Thomas & District Labour Council, Beverley Wright, President, St. Thomas & District Labour Council, re: resolution concerning "Full Public Disclosure and Commitment to No Sweat Policy". (ATTACHED) 6. Scott Anderson, Heather's Dream 3, requesting a donation to "Heather's Dream" charity auction to be held April 27. B4/B2IB3 23:11:23 EST; ASSOCIATION OF?-) 1 519 &33 7&&1 CLERK~EIgin Co Page BB3 APR-02-03 WED 05:58 PM 260 FAX NO, 416 971 6191 p, 02 Mm"11 IR, ?OO::l '1'f.ul.lLM\Ull(iJ¿~ 1i.tJ'~.~ Bfi: HP.f"!!!J.1.tti9.n ç0n~:?!1:~i.ng MUl1i~Î1:).,l Rentnf";'tl1rªtc£....y. Plea." !)" ;'lcJvis{'d that on March 10, 2003, flaklimand Co"nty Council adopt.ed the following 1·('~~()111li(n$; '''filA'!' 11"poll. PS-WW-03·~003 dated March 61", 2003 RI~: Municipal Septage Strategy Ad,lcn,lL1m to Rcporl P8-WW-O] -2003, be received; ANI) TlIAT ::-;I"rr he) <lin'cterl to rr~p¡¡r~ a letl.~r for thc Mayor's sig11ature, to the Ministry of the Envil"l:>nmcllt rcql."" Ling that tho Ministry reconsider lh" pmposed five yenr phase.out ofll",c! "¡)plication of \\rHrNlteci s('ptagc by further investigating, t.hrough consultation with $Cplage bm,lers, II", cwrrcr¡1 policy reg<\..ding the \lSt) of sewage lagoons nnd land applkQ[ion of ll11tr~at~d m:ptng(¡; AN!,) TIIAT thc· letter "talc: Council's position that approval of the proposed regulation ;"Inti I'c~ulcmll I'Cqll irC:lII'!llt for a municipaJ septagè strat.,,!,.)', would significantly impact the County's ('lll'l'ent v.n~Jlt: wnl(~r rhspOB7\1 c,f\pabllitk·s. l1l·(.'cs$itatlng upgrades to these f~ci1ili(!~ t.o 111a1.nté1Ü, ! he GllI'rc:nt c:a¡wt:ity of the facilities in addition to providing mlditional capacity to tre"t nH111icip::ù SCpldgC; AN)) THAT the ¡e.:ll,'' stress that funding from tho Province to implement th~,~ upgn'\des would be iml'''¡'nliVi,, to ¡¡!low lIaldimand COllnty and other mwnicipalities 10 comply with the proposed ¡,(:gtl1í.1tiol\s flnd 1'equIrcd Il1unicipa1 septage strategy; AND 'l'ffA'I' 1111' ¡"Iter stress th::tt" eonsllIlalive process take place with all st.;"Ikc:holders prior to irn'}.¡km\~ntntiol1 of' the propost~d rCr;\IJfitions; AND THAT th{; kt.t~r reqw;sl: Ihl1t th~ MOE include AMO and NOMA in the consultation process J'c[(,LJrcling lhe pr{JpO$t::d rcgulHtiol1s; ANIJ TI fAT a copy o( the Jetter to tho MOg be f01wartied to AMO, MPP's Tim Hudnk and Toby Brll'l "II anel ¡{tlr;)! Municipalities, advising (hcm of H,,!dimanrl County Council's positicm !·tgul'din¡. t.he MinistlY's proposed regull<t.ions for the proposed five year phase-om of land r-,p>,ti"ation of untreated septage." l'le:¡¡;~ lol'wnnl this rcsolUlirmlò your Council fo,' their consideration an" support. .Jal1i~ LnIiJ~c~~tt~\, A.M,C."!'. CIMl< Cayuga Administròrinn Offkl', 'f5 Munste Street North, P.O. Box 400, Cayuga, Olltario Pllo[\c: (905) 318-5932 . Fax: (905) 772-3542 ~lY...:hAI(lima1ì,l~~}.!lnl~ tbit_LVUI1¡'~~tJ>artaN.""'__.~"""""""'", ~ ......_1 --...1'.u.ct.tb.-..K__........GI!iM.......~M~flEO'W'fAMOk6R ~(1IQ\JUI_.II1cnT.d~"~ . .. ...... .. ..~ -.-. NOA 1 EO 55 Junior Achievement" March 31, 2003 LONDON & DISTRICT INe. Serving Youth in Middlesex, Elgin, Oxford, Huron & Perth :\' County of Elgin Mark McDonald, Chief Administrative Officer 450 Sunset Drive St. 1l10mas,O~ ~5R 5V1 Dear Mr. McDonald: I am writing on behalf of Jumor Achievement of London & District to request fmancial support for our ESIS program offered to Grade 8 classes. The "Economics of Staying In School" program is one that strives to positively influence attitudes of students regarding the value of their education. ESIS classes, delivered as a one-day workshop, are presented by volunteers from the business community who give generously of their time to guide students through positive, real life examples of the importance of staying in school. Junior Achievement is a not-for-pròfiUnternational organization to which. businesses, _corpo.rations, foundations, organizations, and individuals, generously donate their time and financial resources to sponsor our programs. All local sponsorship is used to support London & District programs. We have a waiting list of classrooms eagerly anticipating the delivery of ESIS in their school and we would greatly appreciate your support. A gift of $500 will cover the cost of program delivery to one classroom. Junior Achievement's mission is to inspire and educate young Canadians to _ value free enterprise, understand business and economics and develop entrepreneurial and leadership skills by increasing confidence in their self-sufficiency. Our vision is that we will be vital to the success of our youth in reaching their potential through partnership with business and educators in the delivery of relevant business learning experiences by inspired volunteers. And JA's goal is tu ensure all children and youth of our community have the opportunity to experience at least one JA program during their educational years. Please fmd enclosed a form to be returned with your generous donation ontlining the various payment methods. 1l1ank you for considering this request. If you have any questions, or would like more information, please do not hesitate to contact the office at (519) 439-4201. ~st Regards, .;ïUÁ~ô~r Cyn 'a O'~eill CEO & President Junior Achievement London & District Inc. " ' ,~. ~ . ,<~,: ~)-' ,.,-"',.."....-.~ '"'..;~. "~..' - . -,-. "'":"....~.... " _ _'r._ _-;'C:', Junior Achievement of London & District Inc. . 15 Wharncliffe Road North Tel: (519) 439-4201 . Fax: (519) 438-2331 . E-mail: info@}jalondon.org . Website: www.jalondon.org Charitable Registration Number: 107554263 RR0001 . N6H 2A1 - ~ - ~ APR 3 2003 '1'rustees <J'<my Crnd£n (ieno f£rancoti:ni C£áJarmain P"''}(jng",,¡{{ :MigaSÍ£ Luwsan 'Ear{ Orser 'VWlìam :MowGray siftan c])r. Calvin Stifkr lBoard <if <Directors )!"Ii,fa)!6áallah ~rC,naáaC"'P' Œif{Œryce '11ia11l£S'iJa{ky{[)istri&t ScftooCŒoa:rá 'Wayne CDunn County :Kerita¡je Porest Proáuas Œrianf£ffiot r¡iD Canaáa q'1USt Ja:mßsPisfier Œnrwrl.Œeattfu&: O'([Jonavan CatliyPorster rz1îe Lonáon f£ree Press :Milf§Poster Vnigfo6e'Trævef Œ06 ,lmn 3:M CanaÓ4 Lance 1£owa:rá rz1îe Lance 1£owará (iroup Jolin Ianni 'tany's l@staurants 1I,¡mCM"",",,,wJr. ([Javis:MartináafeL£CP ([Jaw :May WCanaáaT1USt Jolin :Mencel Œan{of9.1ontreal Larry'Myny CIŒC 'Wooá (iunáy 'IrrryCt{f 'f/ytec Corporation cliiragSfiaJi Prû;ewaterlWuseCoopers JolinStimno rz1îe Insurance C£.;cclianoe Jael:" 'Westman 'Exp<Ntpac{m q)<mZ<Úw;Æj Œe{[CanaÓ4 'l(ei.tliZere6eclfi (ieneral :Motors fDejense- £()11,([an Operatirms !Board eliair ..<1J,6"ic!i,,· . ŒrattDnCon.sUlting '!'resident <!(, (;'EO Cyntfúao':NriII 56 Junior ~Achievement" LONDON & DISTRICT INe. Seroing Youth in Middlesex, Elgin, Oxford, Huron & Perth I~M LISTENING! A receipt "Will be issued for income tax purposes. Name: Address: City: Postal Code: Telephone: Email: DPlease send m.e: Infonnation about planned or estate giving and the tax benefits. D Cheque for $ Payable to: Junior Achievement of London & District mc. o Post-dated cheques for a total a.m.ount of $ DPre-authorized chequing $ per month (please include a void cheque). D Pre-authorized credit card debit for $ per m.onth. DOne-time credit card contribution of$ DVisa DMasterCard DAMEX Cardholder Nmne: NUJDber: Expiry Date: Signature: Junior Achievement of London & District Inc. . 15 Wharncliffe Road North . N6H 2AI Tel: (519) 439-4201 . Fax: (519) 438-2331 . E-mail: info@jalondon.org . Website: www.jalondon.org Charitable Registration Number: 10755 4263 RROOO 1 57 St. C'J"homas & 'JJistrict Labour Councd Chartered in May 1956 by THE CANADIAN LABOUR CONGRESS March 7, 2003 Rein Van Brink, Councillor Clo Corporation of the County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. Van Brink: On behalf of the St. Thomas & District Labour Council, we would like to express our thanks for attending our February 17, 2003, Labour Council meeting. As indicated earlier the intent of the meeting was to fact find regarding various reports we have heard regarding the St. Thomas Elgin General Hospital and the recent changes. Your input as a member of the Board of Directors of the hospital and as a member of County Council certainly assisted us with clarification for some of the issues of concem. Further, discussion was held around the issue of Medicare and we would like to again reiterate that the St. Thomas & District Labour Council and its affiliates would welcome an opportunity to meet with Council and to further develop a strategy to lobby for our Medicare. Our health care in Canada is one of the best in the world and we as a Labour movement are dedicated to maintaining and building a future for health care. Again, thank you for your participation and we look forward to hearing from you soon regarding a presentation to your fellow council members. Sincerely, ~IJ ti5tut/f BeverleyWright President St. Thomas & District Labour Council 58 41 MONDAMIN STREET· ST. THOMAS, ONTARIO N5P 2V4 tG'í ~A~ ~~ð From: To: Date: Subject: "Perry Clutterbuck" <pclubuck@execulink.com> "Mark McDonald (E-mail)..<Mcdonamg@elgin-county.on.ca> 4/14/03 12:55PM Agriculture Representative to the Tourist Board Mark Below is a part of the minutes of the last meeting. Dennis was not in attendance so I was delegated to ask if the County would appoint Mary Pfeffer as the Agricultural Representative. The previous appointee, Mark Wales, has indicated that he no longer wishes to be a member and has suggested Mary as a replacement. She attended our annual meeting and seemed quite interested in the Tourist Board. The board would like to fill this position as soon as possible. We respectfully request that this item be added to the council agenda at your earliest convenience Perry Clutterbuck pcl ubuck@execulink.com 519-769-2822 a) New Board Members It has been recommended by Mark Wales that Mary Pfeffer of Pfeffer Farms be appointed to the position of Agricultural representative to replace him. The board members were in full support of this recommendation. Motion by Perry, seconded by Robert to accept Mary Pfeffer as a board member and that Perry will contact the County to ask the County to approve the appointment since this position is a County appointee. Carried cc: "Elgin Tourist Association (E-mail)..<tourism@city.st-thomas.on.ca> 59 St. Q"homas & 'JJistrict Labour Council Chartered in May 1956 by THE CANADIAN LABOUR CONGRESS March 19, 2003 MAR 21 2003 Warden and Members of Elgin County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 Your Worship: We are enclosing a list of selected uniform manufactures that make much of their products in union shops and are requesting that you consider using these guidelines if any department in your organization is considering workplace procurement. Further, we are requesting that you consider looking into creating or amending your purchasing policies. We are also enclosing a model municipal resolution relating to "No Sweat Policy" for your consideration We would be more than happy to discuss this further with your representatives and would welcome the opportunity to work with you regarding the aforementioned. Respectfully, ð 1"") (\~i , 'I p/ 1 /} >! ~/0~ r.J.¿;// tJ . j' 0 Beverley Wright President St. Thomas & District Labour Council 60 41 MONDAMIN STREET ST. THOMAS, ONTARIO N5P 2V4 fG) IA! \~ß UNION UNIFORM MANUFACTURERS I BRANDS Below is a list of selected uniform manufacturers that make all or many of their products in union shops, with listing of the types of uniforms and specific products that each company makes. This is not a complete list, and a company's inclusion on this list does not necessarily mean that all its products are union-made. Union members should alwavs ask and look for the union label. Tvpes of uniforms: · Public Safety: police, corrections, firefighter, transit, EMS · Career Apparel: uniforms for hotel and airline employees, etc. · Other: work clothes (industrial, postal, healthcare) . Manufacturerl Types of Uniforms Union-Made Brand Names Products CANADA: . CHAMBL Y CLOTHING Public Safety Dress Coats & Pants CONFECTION TROY . . Pants Public Safety & Work Clothes EMPIRE CLOTHING MFG. Public Safety Dress Coats & Pants MODE OPTIMO Public Safety & Work Clothes Pants MWG APPAREL Public Safety, Work Clothes, Shirts, Caps, Outerwear, & & Industrial fire-retardant apparel RANPRO Public Safety and Rainwear, Safety Gear Industrial SABRILL Public Safety Dress Coats & Pants TECHNOFIL Public Safetv Pants UNIGLOVE SERVICES Work Clothes, Industrial Gloves, Hats, & Aprons VETEMENTS S & F Public Safety Dress Coats & Pants WINDSOR TEXTILES Work Clothes, Industrial Gloves & Glove Repair 61 MODEL MUNiCiPAL RESOLUTiON: FULL PUBliC DISCLOSURE AND COMMiTMENT TO NO SWEAT POliCY To amend the Purchasing Policy of the City of , in order to ensure that, when the City procures apparel and textile goods and services or licenses its trademarks, the City does not contract with sweatshops. WHEREAS it is in the interests of the City to purchase goods and services from responsible manufacturers that provide quality products and services at a competitive price; WHEREAS the City does not want to do business with companies that compete by exploiting their workers; WHEREAS the City purchases items of apparel, an industry in which there have been many recent reports of worker rights abuses and sweatshop conditions, such as poverty wages, excessive hours of work, discrimination, abusive treatment, child labour, and failure to provide statutory benefits; WHEREAS the spread of sweatshop practices in the apparel and related industries threatens the jobs and working conditions of all manufacturing workers in the City of ; WHEREAS sweatshop abuses flourish when the conditions of workers are hidden; WHEREAS pressure from institutional purchasers such as governments is an effective way to combat sweatshop practices; AND WHERAS the City chooses to allocate its purchasing dollars in order to enhance, rather than degrade. the economic and social well-being of the City. THEREFORE. BE IT RESOLVED that the City Council and the City of require all suppliers of apparel or textile goods and services and at! trademark licensees to provide the names, addresses and contact information of each subcontractor and manufacturing facility to be used in the production of products or rendering of services to the City and its Agencies, Boards, Commissions or Authorities. This information shall be considered public information. BE IT FURTHER RESOLVED that the City Council and the City of adoption of a No Sweat procurement policy within the next year. commit to the The policy shall ensure that all aforementioned products and services purchased by the City of , whether produced in Canada or abroad, are manufactured in accordance with local labour laws and international labour standards of the International Labour Organization Conventions regarding wages, hours of work, workplace health and safety, discrimination, forced labour, child labour, freedom of association and collective bargaining and any other relevant conventions. The No Sweat procurement policy shall be developed in consultation with the City Purchasing Office, the district labour council, city employee unions and other interested community groups and citizens. BBIrp opeiu 225 F:\BEGIN\NO SWEAT CAMPAIGNlRESOLUTJONs\ ¡-page Municipal Resolution-Disclosure. wpd 62 CORRESPONDENCE - April 22. 2003 Items for Information - (Consent Aaenda) 1. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Honourable Helen Johns, Minister of Agriculture and Food, concerning proposed Nutrient Management Act regulations; 2) Honourable Tony Clement, Minister of Health and Long-Term Care, with an "Open Letter" to the Minister concerning funding to Community Health Care Centres. (ATTACHED) 2. Andy Mitchell, Secretary of State (Rural Development) (Federal Economic Development Initiative for Northern Ontario), regarding funding under the Canada- Ontario Infrastructure Program. (ATTACHED) 3. Paavo Kivisto, Deputy Minister of Labour, responding to Council's resolution concerning the development of an active auto strategy for Canada. (ATTACHED) 4. Federation of Canadian Municipalities, Members Advisory, "FCM Urges Municipal Government to Participate in National Antenna Tower Policy Review". (ATTACHED) 5. Bev Brasier, Buffett Taylor & Associates Ltd., re: Maritime Life to Assume the Business of Liberty Health. (ATTACHED) 6. Thank you card from the Habkirk Family. (ATTACHED) 7. Molson Local Heroes, with information on a neighbourhood-based program in which Molson provides funding to help repair, revamp or revitalize existing adult recreational facilities in communities. (ATTACHED) 8. Phyllis Ketchabaw, Clerk, Town of Aylmer, with a resolution concerning shotgun hunting in Wildlife Management areas relating to deer hunting. (ATTACHED) 9. Honourable Gar Knutson, M.P., Elgin-Middlesex-London, advising that Port Burwell lake road remedial work project does not qualify for funding through the Strategic Highway Infrastructure Program (SHIP). 10. P.J. Leack, City Clerk, City of St. Thomas, with a resolution concurring to the "Sale of the 1992 Reserve Ambulance". Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 ~ ....... Ontario Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co "@ontla.ola..org Tel: (416)325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org STEVE PETERS, M.P.P. ELGIN" MIDDLESEX - LONDON APR 2 2003 March 31, 2003 Honourable Helen Johns Minister of Agriculture and Food 11 th Floor, 77 Grenville Street Toronto, ON M5S IB3 Dear Minister: Please find enclosed a recommendation from the County of Elgin that supports a County of Grey resolution (also enclosed). The resolution concerns the draft Stage 2 regulations of Bill 81 and the potential negative impact and cost implications on the agriculture industry in Ontario. The resolution also calls on your government to complete a financial analysis and present the finished analysis to the agriculture community before proceeding with the regulations. Minister, farmers across this province are concerned your proposed Nutrient Management Act regulations will not only cause them undo hardship, but also drive them out of business. In addition, the delay in tabling the final version of these regulations only exasperates the fears our fanners are experiencing. Minister, I would appreciate your reviewing the resolution, responding to the County of Elgin al1d forwarcling a copy of your letter to my office. Tha.-lli: you in advance for your time and consideration. Sincerely, çt~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5Vl 64 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A1A4 ~ Ontarìo Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tel: (416) 325-725Ö Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON! Tel: (519) 631-0666 . f'ax: (519) 631-9478 Tollifree: 1-800-265-7638 Email: steve_peters-mpp-co @ontla.ola.org APR 2 2003 For immediate release March 31, 2003 A.NOPEN LETTER TO·THEMINISTER OF HEALTH AND LONG-TERM CARE Honourable Tony Clement Minister of Health and Long-Term Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, Ontario M7 A 2C4 Dear Minister: Please find press releases from the West Elgin Community Health Centre and the Association of Ontario Health Centres that accompany this letter. Minister, as you can read in the press releases, those involved with community health centres (CHCs) feel betrayed by your government after last week's budget announcement. Minister, there is little wonder this group of health care professionals feel betrayed by your government. I think Ms. Cathy Jordan uses the perfect word to sum up the increases for CHCs in your budget - "paltry." We can now add this budget to the long list of broken Tory promises in health care. While the federal government has put their money on the table in light ofthe Romanow Report recommendations, your govemment has apparently turned a deaf ear to the recommendations and has chosen to, as Mr. Douglas Graham so aptly puts it, "thumbed their nose at the federal dollars and at l05 communities" seeking to establish CHCs. As you may know, the West Elgin Community Health Centre had its sod turning ceremony last week in the community of West Lome. This project has excited this already tight-knit community with the possibilities this multi-use facility holds. I agree with Mr. Graham and Ms. Jordan that your government has missed a "golden opportunity to leverage federal dollars to ensure CHCs have a strategic role in primary health care." /2... 65 Minister, I now call on you to re-visit this issue with your colleague, Finance Minister Janet Ecker, to ensure CHCs receive the funding they so very much require and deserve. Find the $40 million more per year over four years to cement CHCs role in primary care. It is the right thing to do, something your government fails to realize time and time again. Minister, I would appreciate your responding to Mr. Graham and Ms. Jordan and forwarding copies of your letters to my office. Thank you for your time and consideration. Sincerely, ~-t:: \k Steve Peters MPP Elgin Middlesex London Cc: Mr. Douglas Graham, Executive Director, West Elgin Cornmunity Health Centre Ms. Cathy Jordan, President, Association of Ontario Health Centres Municipality of West Elgin County of Elgin 66 ,~"j'¡ .::~:J;f.:£.:.)?B:~f~~:tf:.'-]:':'::':_~~':'_¡';':'{:':~~~,;1;:_~;~,':':;';:"'.: .'.~"c~. ..:..¿;·,':.-:.....':...~~-.".,~·.;...'.;.,~~~~,_-;.:~~.:·-'i_¡;,::.:;'..:.;,~'..".,~è.""é.,~~",;,.::_:.¡:'~·..::::!,¡"':~~"..,X;:.;~_...:i~...,~.;~"'.~·.:.......,,;;::'O'...;..~.~,).;. "-~~~m>.v...~~...."""- MAR. 28. 2003 8:54AM WEe H C ~O.933----P.2 ,. MEDIA RELEASE Ontario Budget a Betrayal, say Community He Golden Opportunity Missed for!Elgin County and West Lorne-, Ontario, March 27,2003)·· Frozen sWce 1992, community heal gave a 'thumbs-down' to increases announced in todats release of Ontario Bud "By allocating $40M more per year, for 4 years, the Province could have doubl primary care. With no increase they have thumbed their nose at the federal do Ontario communities." , "This means that Centre¡¡ in West Lome, Forest, and Grand Bend won't get upgr communities of Sarnia and East Elgin County and _London won't have the CH dreanring of," said ..Douglas Graham , Executive Director of the West Elgin Co Centre in _West Lome covering communities of West Side of Elgin County. "We feel betrayed by this budget and believe the Government nUssed a golden 0 portunity to leverage Federal dollars to ensure CHCs have a strategic role in primary care reti rm" said Cathy Jordan, President of the Association ofOntarlo Health 'Centre (AOHC) which ents 6S existing CHCs and 105 communities seeking approval fur one, ! "The federa1lprovincial Accord for Health Care Renewal provided an immediate addition to the $16B Federal Health Reform Fund aIJnounced in Ottawa's Feb said Jordan, "and the Ministry has broken the letter and spirit of its promises." The Ministry of Health has set a goal of bringing 80% cffamily doctors into p . care reform by next year, but they have only achieved 5%, said Jordan. "They should have b ked CHCs which are a tumkey model that can bring primary health care to every comer ofthia pro . ceo The paltry inCl"eaae in this budget shows that the Govemment has Ìropped the ball," CHCs' key features are: i) multi-disciplinary teams employing nurses, nurse prac . oners, phy¡¡icians and other health and social service professionals; ii) focus on health promotion disease prevention; iü) salaried statt including doctors; and iv) governed by a communi board. - 30- Information: Gary O'Connor 416-832-6930 Lee McK= duChar.me 416-436-3257 Ex, Dir. Dou as G. Graham 519-768-171 67 - - - - ;S.~..,~;'~·i.'~",=":<~~\.';;"';'~;':'/A'..''':->'·~ ,"~ . -~- '.':- _".-;..",~"",,,,-,- "--..,_ià.U2..·<:.'4:......~¡¡..;;..~~~~~_~___-..::r.LoIL-.'-1i.~"""~~='.. MAR. 28. 2003 8:55AM WEe H C -. - NO.933 -·P.3 - - -'-- .- . , ~ .. CHCa WOK' ACampalgnIoI<OCllI8¢s!raI8vIom1e IolCHCslnl'llmolyCmeRe!OllD MEDIA RELEASE Ontario Budget a Betrayal, say Community Health C Golden Opportunity Missed (Toronto, Ontario, March 27,2003) - - Frozen since 1992, Ontario's 65 comm centres (CRCs) gave a 'thumbs-down' to increases atmounced in tollay's reI Budget 2003. "We feel betrayed by this budget and believe the Gotemment missed a golden leverage Federal dollars to ensure CHCs have a strategic role in primary care Jordan, President of the Association of Ontario Heal1þ. Centre (AOHC) which existing CHCs and 105 communities seeking approv$l for one. , , "The federaJ/provincial Accord for Health Care Rendwal provided an immediat $1B for 2003 in addition to the $16B Federal Health Reform Fund announced in Ottawa'sFeb my l8I1tbudget." said Jordan, "and the Ministry has broken both the l~ and spirit ofits promis s." The Ministry of Health has set a goal of bringing 80o¡f. of family doctors into care reform by next year, but they have only achieved 5%, said JOrdan. 'They should have acked CHCs which are a turnkey model that can bring primary he4rth care to every corner 0 this province. The paltry increase in this budget shows that the Government has dropped the b ." ; In the Romanow Report on page 116, the Commissioner stated about Pri1nary ealth Care: , ...No other initiative holds as much potentilll for improving and sU$taining OW' health care system ",', Said Jordan; ''By allocating $40M per year, for 4 years, the Provine could have doubled CHCs share in primary care. With no incre8lie they have thumbed 'nose at the federal dolls."S and at 170 Ontario commUDities." CHCs' key features are: i) multi-disciplinary teams employing nurses, nurse tioners, physicians and other health and social service professionals; ii) focus on health rOD1otion and disease prevention; Hi) salaried staff, including ooctois; and iv) governed by a c unity board. -30- Infozmation: Gary O'Connor 416-832-6930 Lee McKenna duCharme 416-436-3257 Paul Hewitt 416-807-8034 Association of Ontario Health Ce:c.tros I Association des centres de santé de l' One Eva Road Suite 220, Toronto, Ontario, M9C 4ZS Tel: (416) 236-2539 Fax: (416) 236-0431 E-mail: mail@aohe.org www he.org 68 Secretary of State (Rural Development) (Federal Econemic Develoþment Initiative for Northern Ontario)- Secré1aire d'État (Développement rural) Qnitiative fédérale du développement economique dans Ie Nord de l'Ontario) Ottawa, Canada K1A OH5 The Honourable Janet ECker Ontario Minister of Finance 71h Floor, Frost Building South 7 Queen;s park Crescent TOronto, Ontario MJA lY7 Dear Minlster Ecker: i have read, with interest, your recent correspondence with various municipaJities regarding their applications for funding under the Canada-Ontario Infrastructure Program (COIP), and wlúch you copied to me. As I stated in my January 31, 2003 letter to you, the Government of Canada has been very proud to partner with the Province of Ontario in tlûs important program. Together; we have jointly approved and announced 381 projects across Ontario tó date, representing a federal investment of $525 million and total project Costs of 1llóre than $2.2 billion. The time fráIlleand dollar allocation for the Canada-Cntaria fufrastrUétnte Program have been clear since itS launch in 2000: The federal governmentearinarked $680,7 million over six years for the program. This axnàunt was agreed to and matched by the ProVince of Ontario by way of an agreement signed October 20, 2000. Any suggestion that the Govetnment of Canada has not fully met it's commitment is not accurate. Given the exttaordinarý and positive response to CO]P~ we are pleased that all federai funds have now been còmmitted. As á. result, tlûs past snmm"",the Goveminent of Canada cløsed the windoW for project nominations with the exception of those new projects for which nominations had been preViously agreed to by both Canada and Ontario. In the months ahead wè expect to announce additional projects and the ·remainder of our $680.1 million commitnienl . The federal government's record on inftastructure funding is solid. Since 1994, a federal investment of more than $2.7 billion has been made for infrastructure projects in Ontaìio; Along with commitrD.ents for affordable housing and TorontowateIÍmni reVitaiiZab:on, programs such as CanadacOntario InfrastrUcture Wotkš (CÖIW), COIP, èu1tural Spaces Canada, Strategic HighwayS InfrastrUcture Program (SHIP) and the Federation of Canadian Municipalities (FCM) Green Funds have aIi contributed greatlý to the quality of life in Ontario. 12 Canadã 69 Our work is not yet complete. Funds under the $600 million Border Infrastructure Fund (BIF) have been publicly committed for projects in Ontario and we nave just made a major commitment of $435 million for improvements to GO Transit's rail network in the extended GT A as well as for the "Quick Start" phase of the York Region Rapid Transit Plan. Fundingfor these important investments will be sourced from the Canada Strategic InfrastrUcture Fund (CSIF) and the Toronto Waterfront Revitalizatiðn Initiative. In addition, Budget 2003 made important new funds availab1!': for infrastructure projects throughout Canada. These mclude an initial $3 billion - $2 billion to be used to double the funding available under csiF and $1 billion to finance new smalier scale municipal infrastructure investments, Ontario communities can expect to be a beneficiary of tllese new investments. This announcement responds directly to a recommendatioÍl oftheFederatíon of Canadian Municipalities and marks an initial commitment to establish an on-going program t-o ' address Canada's long term infrastructure needs, It is important to make clear that the Government of Canada's investment in municipal infrastructure Isincrei:i1entill and is intended. to complement and augment the existing capacity of municipal governments. It is not to replace the Province of Ontario's responsibílity in areas of provincial jurisdiction. I trust I have been able to clarify the federal gevernment record on infrastructure investments in Ontario. I look forward tò continuing our partnership with your province as we complete the announcements of successful projects under the èanada OiItario Ini'tastructl\te Program and conclude our agreement. Yours sincerely, ~~~~ Andy Mitchell cc. Mayors and Councils of the Municipalities of Ontario . Honourable Allan Rock, P.C., M.P. 70 NÆ - Ontario Ontario Ministry of Labour Ministère du Travail de 'Ontario Paavo Kivisto Bureau du Deputy Minister sous-ministre MAR 3 1 2003 400 University Ave. 14th Floor Toronto ON M7A 1T7 Tel: 416326-7600 Fax: 416326-0507 400, avenue University 14e étage Toronto ON M7A 1T7 TéL: 416326-7600 T éléc.: 416 326-0507 Mrs. Sandra J. Heffren Deputy County Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 M~ ß,PR 3 ? ...... Dear Mrs. Heffren: Your letter addressed to the Honourable Brad Clark, Minister of Labour, forwarding the St. Thomas & District Labour Council's resolution regarding the development of an active auto strategy for Canada has been referred to me for response. Mr. Steve Peters, MPP for Elgin-Middlesex-London, has also written on your behalf. The Ministry of Labour is committed to ensuring safe, fair and harmonious workplace practices that are essential to the social and economic well-being of the people of Ontario. Issues related to job creation and economic growth fall within the mandate of the Ministry of Enterprise, Opportunity and Innovation. I have, therefore, taken the liberty of forwarding your correspondence to Ms. Barbara Miller, Deputy Minister of Enterprise, Opportunity and Innovation, for her consideration. Thank you for bringing the council's resolution to my attention. Y;;J Paavo E Deputy Minister of Labour c: The Honourable Brad Clark, Minister of Labour Ms. Barbara Miller, Deputy Minister of Enterprise, Opportunity and Innovation Mr. Steve Peters, MPP, Elgin-Middlesex-London LAB667MC-2003-196 71 Federation of Canadian Municipalities Fédéra.tion <:.anadienne des municipalités April 4, 2003 MEMBERS ADVISORY Please distribute to all members of Council and Senior staff FCM Uraes Municipal Governments to Participate in National Antenna Tower Policv Review Increased demand for wireless services, such as cellular phones and pagers, has prompted telecommunications companies to develop plans for additional antennas. Municipal governments of all sizes are now frequently asked to consent to antenna construction. With thes~ developments, concern has emerged among many municipal governments that current federal government procedures for the approval of antennas are inadequate. Industry Canada ultimately grants approval for the construction or modification of antenna structures. Companies are required to consult with land-use authorities, but not directly with residents, as part of the application process for new construction or structure modification. Land-use officials represent the community in discussions with the company. Some municipal governments are frustrated that Industry Canada's process does not require any direct public input to Industry Canada itself, even tho.ugh Industry Canada is the approving authority. Others find it inappropriate that municipal governments have no recourse when an Industry Canada decision has a negative impact on the community. Communities are also concerned about the potential visual and health effects of antennas. Industry Canada recognized dissatisfaction with the current process when, in November 2002, it announced intentions to hold a national antenna tower policy review. The start of that review was announced on March 28, 2003. Industry Canada views FCM as a principal stakeholder on this issue. FCM expects to advance the following principles in its submission to the review panel: · Industry Canada must not infringe on municipal govemmentjurisdiction, including jurisdiction to enforce zoning bylaws and other requirements for antenna towers within the municipality; · Industry Canada must take active measures to require telecommunications companies to co-locate and to make antennas blend with the surroundings; ...12 72 - - ~ - 2 · Given the proliferation of antenna towers, particularly in urban areas, Industry Canada must ensure that the Government of Canada update its policies with respect to monitoring the increased presence of radio frequency fields, and controlling the health and interference effects of those fields; · A more open and democratic forum for the resolution of disputes over antenna locations must be devised. Unilateral decisions by Industry Canada are unacceptable; · Industry Canada must require telecommunications companies to co-operate with individual municipalities in the development of site plan arrangements for the locating and construction of antenna towers. FCM urges all concerned municipal governments to make their views known to the review panel. How this may be done is explained at http://www.ic.Qc.ca. Posted on the same Web site is a third-party report on developments in Colwood, B.C. (near Victoria). Colwood's experience with Industry Canada was particularly unsatisfactory; the report makes a number of useful recommendations on how Industry Canada can improve the decision-making process. FCM also welcomes municipal government input to refine, or add to, the principles outlined above. There is strength in numbers. As many municipalities participate in this policy review, our concerns will be better reflected in the panel's recommendations to Industry Canada. If you have questions or comments, please contact David N. Campbell at (613) 241- 5221, ext. 314, or dcampbell@fcm.ca 73 - - .... - BUFFETT TAYLOR & ASSOCIATES LTD. Charter Member, Wellness Councils Of Canada Benefits, Pension & Worksite Wellness Consultants ., BUFFm TAYLOR Apri] ], 2003 ~¡g©¡gllW7~[þ) - APR a ~ 2003 Barley Underhi]] Director of Bum an Resources The County of E]gin 450 Sunset Dr., St. Thomas, ON M5R 5V] COUNTY OF ELGIN PERSONNEL OFFICE - Dear Har]ey, You may be aware by now that !,-1aritime Life has ~TItered into an af,T<èement to assume the insurance business of Liberty Health. Below is a copy of the Press Re]ease issued March ]3, 2003. Maritime Life to Assume the Business of Liberty Health Halifax, N.S. March 13, 2003 - Maritime Life announced today it has signed an agreement to assume the insurance business of Liberty Health, a Canadian division of Liberty International, a subsidiary of US-based Liberty Mutual Group. Based upon Liberty Health's most recent results, the deal will add approximately $700-million in premium and premium equivalents, primarily to Mariti,me Life's group insurance operations - solidifying the company's position as one of the top group insurers in Canada. "Liberty Health is our fourth acquisition in the past eight years and a good complement to our expanding business," said Bob Nicholas, senior vice president, Maritime Life Group Operations "This significantly increases Òur presence in the group insurance arena, especially in Ontario - our largest market. We look forward to working cooperatively with Liberty Health employees, business partners and customers in the months to come," Mr. Nicholas added. "While Liberty Health has been an outstanding niche company for us, Liberty International's strategic focus is on personal, small commercial and global specialty lines of property and casualty insurance," said Thomas C. Ramey, Liberty Mutual Group executive vice president and president of Liberty International. "With consolidation taking place in the Canadian life and health insurance industry, at some future point we would have faced the choice to acquire a group life and health company to remain competitive, or sell Liberty Health. We decided to sell Liberty Health to Maritime Life, an excellent company, after giving much consideration to what is in the best interest of Liberty International, Liberty Health, its customers and employees." The deal is expected to close in early July 2003, subject to regulatory approval. Through this agreement, Maritime Life will assume the entire business of Liberty Health, which inciudes group life, disability, and health, and the individual health insurance business. Liberty Health employs more than 500 people, located mostly in the Markham, Ontario head office location, with a small number of employees in regional offices across Canada. At closing, Maritime Life expects to pay approximately $140-million Cdn. 605 Brock Street North, Suite 200, Whitby, ON UN 8R2 Phone:' 905-666-1300 Toll Free: 1-800-263-2670 Fax.: 905-666-4887 WehsÌle: wwwÞuffemaylor.com E-mail: buffeu@biiffemaylor.com frwl-- , f~f- rrv 74 We expect that it will be business as usual as the transaction proceeds through the regulatory process. Through our experience with other recent consolidations in the group marketplace, we would expect Maritime to provide a client specific timeline for the transfer of the existing Liberty block to Maritime's operations shortly after the close date of this acquisition. We are committed to keeping you informed; therefore as information is released to us, we will ensure that it is communicated to you. If you have any questions, please feel free to give your Buffett Taylor consultant or myself a call. Yours truly, crd:0~¿ut9 ~Iif: ~r:sier r Manager, Client Services Ex!. 236 75 Please return yen.r appli~ation and all additional fo.....s to tloe approp..iate ..egional offic:e: Newfoundland: Molson, Local Heroes Program 131 Circular Road, P.O. Box 5308 St. John's, Newfoundland AIC 5WI Tel: 1-800-MOLSONI Fax: (709) 726-2382 Ma.riti.....eJ!!P: Molson, Local Heroes Program 1663 Brunswick Street, Suite 200 Halifax, Nova Scotia B3J 2G3 Tel: 1-800-MOLSONI Fax: (902) 420-2833 Queloec::: Molson, Local Heroes Program/ÉquipAction 1555 Notre Dame St. East Montreal, Quebec H2L 2R5 Tel: (514) 521-1786 Fax: (514) 598-6801 Onta..io: Molson, Local Heroes Program 33 Carlingview Drive Etobicoke, Ontario M9W 5E4 Tel: 1-800-MOLSON I Fax: (416) 679-1494 Weste..n: Molson, Local Heroes Program #5 - 1080 Waverley Street Winnipeg! Manitoba R3T 554 Tel: 1-800-MOLSON I Fax: (204) 284-2920 Molson, Local Heroes 10449 121st Street Edmonton, Alberta Tel: 1-800-MOLSON I 482-5799 3G5 Fax: (604) 664-1840 Molson, Local Heroes Program 106, 4715-13th Street N.E. Calgary, Alberta T2E 6M3 Tel: 1-800-MOLSON Fax: (403) 233-1799 Program S4N 5B2 Fax: (306) 757-301 IL3 (403) Program Molson, Local Heroes Program #2 - 395 Park Street Regina, Saskatchewa Tel: 1-800-MOLSON I T5N Fax: Molson, Local Heroes 1550 Burrard St. Vancouver, BC V6J Tel: 1-800-MOLSON I Wanl 10 lea..n .....o..e'f Call us at 1-800-MOLSON ...........,QL19jL9JJ....t(L~~w.J1]>llipn,g9!I1 ~ l~ ~ MOLSON ~~~~ ,d~".., Local Heroes' le'f'els of Funding There are two levels of financial slIpport in the program. A detailed budget mllst be submitted with all applications. Molson reserves the right to provide a portion of requested funds. le....ell (Molson contribution: $50 up to $1,000) Typical examples include: -Clean up a hiking trail -Restore inMline skating 'ramps -Add basketball nets in an unused parking lot -ReMpaint rink boards at a public hockey/skating rink -Add railings to hiking/walking bridge le....el2 (Molson contribution: $1,001 up to $4,000) Typical examples include: -Build rink boards on skating/hockey rink - Fence down foul lines on a baseball field - Replace grass on baseball field -Install soccer goal posts ·Extend hiking/walking trail -Build a public swimming dock ·Add bleachers and a backstop for a softball field -....¡ -Install lighting at a baseball/soccer field -....¡ - Pave basketball court and walkway For le..-el 2' proJec::ts, Molson ......in fund up 10 V. of Ihe 101..1 proje<:I <:051. ~: nUII.L:e a differenc::e in your c::onununity'f W'ill Got a great idea tLat to rec::reation or fitness is Local Heroes is a neighbourhood~based program in which Molson provides funding to help you repair, revamp or revitalize existing adult recreational facilities in your community. It could be fixing-up a rundown baseball diamond or improving an existing walking trail for all to enjoy. Bring us your ideas. The Local Heroes program can help make it happen! happen W"'en willi find oul .....oul I"'e sl..lus of...y ..ppli':..lion" All applicants will be informed of funding deci sions over the telephone or by mail prior to public announcements. t can help make program Heroes The loca il" WI...d Projects must not be started or completed prior to receiving funding. Projed Co...plelion: All projects must be completed by November 28,2003. Prow..... Crile.·i..: . Local Heroes be of W"'o .:..n ..pply" Anyone of legal drinking age. Local Heroes are individuals who are serious about improving their neighbourhood and have what it takes to pull a group of people together to complete the projec legal drinking age; revamp or revitalize must must renew/ facilities ~ be donated/voluntary; and -Molson funding helps pay for the materials and/or sup-. plies required to top up the completion of the project; must -Funding is available for individuals - not organiza tions, professional team sports or corporations; al take place over the weekend in a maximum of 5 days; freely available to -Completed projects must be members of the community; All labour and manpower . All projects should must be compJeted - All projects recreational W.....I 'kind of projeds funded" Local projects that improve existing sports and recreation facilities for informal group activities that promote physical fitness. Completed projects should be free and accessible to everyone in the communiH ty. Typical projects include installing new basketball nets, repairing or replacing rink boards at an outH door hockey rink, adding fencing to a baseball field, adding night lighting at a soccer field and building bridges to a hiking/walking trail. "'e "W'iII the insur, Local Heroes are responsible for all aspects of project including manpower, supplies, permits, ance/ etc. - No more than one submission from each lead appl cant will be approved; Funding is not forms, research, Due to the regulatory environment in which Molson operates, funding is not available for projects directly benefiting only those persons under the legal drinkH ing age; Molson is u events, available for programs equipment or labour il Interested applicants should mail or fax their appIiH cation to the designated regional address. A regional selection team will review all applications and award funding based on the program criteria; Projects are chosen based on how weB the projec meets the Local Heroes criteria, the number of requests, the size of requests and the need with the region. n "W'or'k" How does W"'en is I"'e appli.:..lion de..dline" Friday, April 25 support. financial partial for only responsible Brochure and application form available at www.Molson.com/MolsonintheCommunÌty / LocalHeroes must submit the following with n order to be eligible for For office use only Pro¡err #_ Date Received: applicants application * AI their funding and will be accom- (include timing, hours, equipment, etc.) any permits and/or approvals required the land/facility for the project. received through the Local be used for the approved that all funds program will as outlined above. #: Molson reserves the right to decline any application. Where did you learn about the local Heroes Program? If newspaper, which one? Leave Your Mark Project Description: What is it?_______ Please describe the need for this project in your com- munity: Who, primarily, will use the repaired facility? _ Will the general public have free access to the com~ pleted project? Yes 0 No 0 Other information: Project Start Date: (Not before May 30) (Projects must not be started or completed prior to receiving funding.) Month Date Time Project Completion Date: (No later than November 28, 2003.: Mont.h Date Time Scheduled Rain Date: Month Date Time How long will it take to complete the project? 1 day or less 0 Weekend 0 5 Day Max. 0 How many volunteers are required to complete the project: 100 11- 20 0 21 30 0 31+ 0 forms A community reference/letter of support from a local politician, community leader, government office An outline of how plished list of to use Your Date: Reference Name: Reference Telephone II's ea.sy 10 a.pply YOU MUST COMPLETE ALL SECTIONS OF THIS APPLICATION TO BE CONSIDERED FOR FUNDING. You are between the ages of: *19-250 26-30 0 31-350 36-39 0 40-45 0 46+ 0 (*18 in Quebec, Manitoba and Alberta) First Name: Last Name: Address: Apt# City: Province: Postal Code: Home Phone#: ( ) Business Phone #: ( ) Email address: Fax#: ( ) Project Location (full address, name of park/community center/ main intersection) Address: Town: Intersection: Total Project Cost: *Exact amount requested: (*For level 2, Molson will fund up to 113 of the total project cost.) LEVEL 1 $50 - $1,000 0 LEVEL 2 $1,001 - $4,000 0 Where are the other funds and/or supplies for this project coming from? - - - - -..J '-Û budget detailing expenses funding (including the- exact donated Full project additiona amount of funding requested, labour and supplies) Completed and signed waiver (attached) the project 2. 3. 4. 5. agree Heroes project signature: General Release and Declaration Molson Local Heroes Program Local Heroes - Terms and Conditions of Funding In the matter of the Molson Local Heroes Program (the "Program") and in consideration of the payment of good and valuable consideration the receipt and sufficiency of which is hereby acknowledged: Carefully read the following terms and conditions of funding. By signing below, you are consenting to these terms and conditions and representing to Molson that these terms and conditions are true and 4. I agree not to make any claim or commence or maintain any action or proceeding against any person or corporation in which a claim could arise against Molson, or any of its partners or affiliates for contribution or indemnity by reason of any cause arising out of the Program. I hereby consent to the use of my name, city of resi· dence and any photograph, film rendering,tape recording or videotape in which I, or any likeness of me, appears or is presented and/or my voice is recorded, by or on behalf of Molson and/or its agents in connection with the Program in any form of trans· mission including without limitation, radio broad- casts, newspaper and other publications and in televi, sion or film releases world-wide. 1 accurate. You are of drinking age Funding will be used to improve upon existing areas or facilities relating to recreation or fitness activities legal · · 5. This General Release and Declaration is a true and accurate statement of the facts contained herein. 1 have read and understand fully what this document means and represents. to you as an individual to pay require to complete the project for the materials Funding is available for the materials you · · 6. I acknowledge that this General Release aod Declaration, when completed, must be in the posses- sion of the designated Molson representative prior to participating in any element of the Program or receiv- ing a cheque for funding. This General Release and Declaration shall be gov- erned by the laws of the Province of Ontario. This General Release and Declaration shall be binding upon my heirs, executors, and administrators. 7. 8. 2. I agree to assume all responsibility and liability for any loss, injury or damage to any persons or property which results from my actions or omissions, whether negligent or otherwise, and which arises out of or in connection with the fulfillment of or my participation in the Program. 2003 Dated at this_day of Signature 3. 1 agree to release and fully discharge Molson, its partners and affiliates and their respective directors, officers, employees and agents and any of their successors and assigns, agents, of and from any and all claims, demands, actions, or causes of action what soever which I, my heirs, executors, administrators or next of kin may now or hereafter have against them or any of them for or by reason of any cause, matter or thing whatsoever, arising out of or in connection with the Program. You will submit receipts to Molson you purchase with Molson funding All projects should take place over the weekend and must be completed in a maximum of five days Funding will not be used towards uniforms. research for activities/projects undertaken by organized 0 professional team sports, groups or services will be You take full responsibility for all aspects of the project including, but not restricted to, manpower, supplies, permits and insurance freely available to the Completed projects public at large · · · · Molson is not ect. "To comply with Revenue Canada policies, all project expenditures should be supported by proper receipts and submitted to your local sales rep or your regiona, Molson Office upon completion of the project. Non- compliance by the Loca/Hero may result in the assess ment of income to such Local Hero. of the proj any aspect for responsible · Name (please print) Witness Signature Name (please print I, the undersigned, agree to comply with the above terms and conditions of the Local Heroes funding and represent that such terms and conditions are true and accurate. P[easePr[n Name: Date: Local Hero's I Visit our web site at www.molson.com to learn more. L P[easePrJn Signature: Molson Name: CD o Signature: Apr.15. 2003 11:32AM TOWN OF AYLMER N0.5045 p. 1 TOWN OF AYLMER 46 Talbot Street, West, Aylmer, Ontario N5H 1J7 Office: (519) 773-3164 Pax: (519) 765-1446 April 15, 2003. The Honourable Jerry Ouellette, Minister of Natural Resources, 6th Floor, Room 6630, Whitney Block, 99 Wellesley Street West, TORONTO,ON M7 A 1 W3 Honourable Sir: The Council of the Town of Aylmer, at its meeting held on April 14, 2003, passed the following resolution: . "That Council req,uest the Ministry of Natural Resources to reconsider its proposed policy change relating to the introduction of shot gun hunting in Wildlife Management Areas 91 and 92, relating to deer hunting." Please give Aylmer Council's resolution, your serious consideration, Yours truly, f¿~~ c.c. Mr. Duncan Sinclair, Member, Deer Hunters Stakeholders Group 48243 Glencolin Line, Aylmer, ON N5H 2R3 Mr, Steven Peters, MPP Elgin/Middlesex/London Ontario Federation of Anglers & Hunters Council of the County of Elgin Ministry of Natural Resources, Aylmer Office 81