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July 22, 2003 Agenda ORDERS OF THE DA Y FOR TUESDAY. JUL Y 22.2003 - 9:00 A.M. PAGE# ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting of July 8, 2003 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations PRESENTATIONS 1-8 9:00 a.m. Chester Hinatsu, Director, Ontario Works, Quarterly Report (ATTACHED) 10:15 a.m. Chris Bogart,Goldsmith, Borgal &Company and Claus Breede Canadian Cultural Resource Consultants, Museum/Archives Feasibility Study Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT 5th 9-31 6th 7th 32-47 48-71 8th LUNCH WILL BE PROVIDED Report No. OW-15-03 File No. CR-03-15 Date July 8, 2003 Attachments (2) Thomas Corporation of the City of 8t ~'" :.'". ,.,,,,c.''''''''''''''''''''''I;'',,,·," ST. THOMAS - . Wilson and members of Elgin County Counci Ontario Works 2003 Ontario Works Chester Hinatsu, Director Second Quarter Report Warden J Directed to: Department: Prepared By: Subject: - Report: The second quarter continued to bring new challenges in all divisions. In spite of the short time frames and busy schedules staff were able to complete some major projects which are mentioned later in this report. The following is our second quarter update: ncome Sunnort: Since the end of the last quarter we have experienced a gradual decline in total case load from 967 in April to 942 at the end of June. Although the caseload in the City has remained at a constant level of 704, the County caseload showed reduction each month from 263 in April to 237 in June. In the second quarter, staff completed two major projects, the Policy and Procedures Manual and the Ontario Works Service Plan. Each of the projects have taken considerable time and effort and we now have two very important tools to use in our day to day operation. A copy of the Service Plan will be submitted to County Council once the ministry has approved the plan. There are no other major changes to report at this time. Emplovment: All municipalities, over the last two years, have experienced a change in the caseload composition. The gradual change has given rise to the emergence of the hard to employ participant. Staff training in life skill courses over the last year have proven beneficial to both the participant and staff alike. Staff are presently in the process of redesigning life skills workshops aimed specifically at reducing barriers to employment for the hard to employ participant. Workshops will target the following identified employment barriers: long duration on assistance, limited education; limited number of employment skills transferable to the modern world of work, maintenance of the appropriate attitude in the workplace, as well as the attributes of a good employee. Workshops aimed at participants with more substantial barriers to employment will mirror the old "Basic Job Readiness Training" (JBRT), which was a 1980's concept, and does not exist in the training curriculum of today. The focus will concentrate on very basic, preparatory employment issues. All the above workshops will be conducted in-house. Psychological assessments will be initiated as the first step to assessing the employability of participants identified with very severe barriers to employment. Initial investigation into this type of service indicates it will be a costly endeavour however, this type of service will only apply to a small percentage of the caseload. Child Care: The child care division continues to be extremely busy and the second quarter numbers indicate an increased demand for child care fee subsidy services. Recently staff submitted a report to City Council requesting an additional Child Care Assessment Worker to cope with the additional workload. This division has slowly grown and staff are unable to maintain an acceptable level of service without the additional staff. An additional Child Care Assessment Worker was approved by City Council and hiring for the additional Child Care Assessment Worker is now in progress. the City has assumed the child The following chart represents the increases in workload demand since care management role: Number of Children Served in - - 2001 2002 - - 335 473 FEE SUBSIDY Number of Families Served in - - 2001 2002 - - 252 332 2000 221 41.2% increase over 2001 151.6% increase over 2000 78.2% increase over 2000 2000 188 1 31.7% increase over 2001 50.2% increase over 2000 14.2% Increase over 2000 %'s Findinas: Compared to 2000 we are providing service to 111 more families. Compared to 2000 we are providing service to 285 more children. . . Formal Child Care Number of Families Served - - 2001 2002 Number of Children Served - - 2001 2002 62 39.5% decrease over 2001 5.5% decrease over 2000 86 56.4% increase over 2000 2000 55 39 44.3% decrease over 2001 7.1% decrease over 2000 70 66.7% increase over 2000 2000 42 193.8% decrease over 2001 54.3 decrease over 2000 Number of Children Served 2001 2002 194 37 139.5% increase over 2000 nformal Child Care Number of Families Served 2001 2002 122 34 2000 81 72.1% decrease over 2001 38.2% decrease over 2000 121.8% increase over 2000 2000 55 Social Housin Waiting List Statistics: Statistical information from the Co-ordinated Access Centre indicates the following total numbers of applicants on the Centralized Waiting List for social housing in St. Thomas and Elgin County: 188 applicants 197 applicants 202 applicants - April 30, 2003 May 31,2003 June 30, 2003 · · · month on the per On average, there are about six Special Priority applicants (victims of family violence) Waiting List. These applicants automatically receive top priority on the waiting list. (over the age of 65). for bachelor or one-bedroom units (as of June 30, 2003, about 57% of al Generally, about 17% of all applicants are senior citizens The biggest demand is sti applicants). Capital Reserve Study: We have had a chance to preview the draft report of the Building Condition Assessment and Capital Reserve Study completed by IRC Building Sciences Group in London. The report is now being finalized and will be distributed to all housing providers this summer. As expected, preliminary results indicate capital reserves are underfunded for all social housing providers in the area. n most cases, this problem can be corrected through additional annual contributions from each provider's own operating surpluses to ensure that reserves are adequately funded for capital repair and replacement work over the next 25 years without the need for additional municipal subsidies. However, for a few providers, building conditions are poor and capital reserves are inadequate for the recommended repair and replacement work. We will look more closely at options available to correct these situations, and will report back to County Council with more detail. Operational Reviews The Housing Administrator and Financial Officer have completed four Operational Reviews since last fall, with the fifth scheduled for July 23 at Port Burwell Family Residences. Operational Reviews, which are a Service Manager requirement under the Social Housing Reform Act, are on-site audits of housing providers' books, records, policies, procedures, by-laws, and operations to ensure compliance with applicable legislation. Kiwanis Non-Profit Reviews have taken place at Bel Parc in Belmont, Troy Village Co-op in Aylmer, Homes in Rodney, and Meadowdale Community Housing Co-op in St. Thomas. 2 -2- In general, we have found that housing providers are doing an excellent job of managing their operations, and that Boards of Directors and staff take a great deal of pride in their facilities and in providing high-quality housing. With the number of changes brought about by the Social Housing Reform Act, we are finding some minor non-compliance issues, however providers are very co- operative and we feel confident that these problems will be corrected in time. Housing Needs Study We are currently negotiating a contract with Lapointe Consulting of Toronto to conduct an Affordable Housing Needs Assessment for St. Thomas and Elgin County. This study will provide the basis for an Affordable Housing Strategy for the area. Transition funding received from the Ministry of Municipal Affairs and Housing will be used to fund the study. We look Conclusion Overall the second quarter of this year ended on a positive note with additional staff approved forward to a fairly active third quarter with new hi rings and training new staff. .......- re, Program Manager CH/ss Other HR City Clerk 7. .J Planning -3- Env. Serv Treasury Reviewed By: Gnea-te- June-03 OW-_-03 URencumbered Balance CR-03-_ % Used 2003 Budget Year to Datel Income Maintenance¡ Current Month .93% 53.84% 41 4,413,183.62 7,600,000.00 3,186,816.38 522,618.44 OW Allowances 1,273,106.07 2,757,800.00 1,484,693.93 239,910.29 ODSP Allowances 38.12% 142,163.43 229,725.00 87,561.57 17,364.10 Tara Ha 52.07% 29,240.32 61,000.00 31,759.68 4,152.37 Mandatory Benefits 48.64% 42,630.50 83,000.00 40,369.50 12 5,372 Discretionary Benefits 20.98% 9,482.64 12,000.00 2,517.36 188.28 Homemakers 46.39% 394,275.25 735,500.00 341,224.75 66,898.47 ODSP Benefits 43.53% 785,694.71 1,391,412.00 605,717.29 95,255.89 OW Administration 54.93% 273,446.05 606,700.00 333,253.95 55,616.13 ODSP Administration 23.31% 239,854.09 312,763.00 72,908.91 10,743.57 Operating Expenses Direct 50.00% 45,000.00 90,000.00 45,000.00 7,500.00 Intake Screening Unit 38.12% 37,130.97 60,000.00 22,869.03 2,414.32 Homelessness 39.56% 169,227.80 280,000.00 110,772.20 18,519.73 N.C.B.S 100.00% 0.00 78,600.00 78,600.00 Administration Overhead 45.07% 7,854,435.45 14,298,500.00 6,444,064.55 1,046,553.71 Total Income Maintenance: 55.92% 44.88% 110,212.34 7,744,223.11 250,000.00 14,048,500.00 139,787.66 6,304,276.89 19,206.24 1,027,347.47 Less Recoveries: ncome Maintenance: Net Empløym"l1I~ ..' Î!I:n"ncumberèd CÙ~te.nfMønth . ·¥Í!ar'to.Dãtè 2ØØ3~Jd!J". Ballltlce % Used Employment Supports 4,655.46 29,612.89 91,100.00 61,487.11 32.51% EXDenses Community Participation 1,669.05 13,440.52 29,500.00 16,059.48 45.56% EXDenses Disability Access 0.00 0.00 0.00 #DIV/Oi L.EAP. 500.00 3,819.00 5,600.00 1,781.00 68.20% Administration 32,711.65 208,216.33 434,704.00 226,487.67 47.90% Direct Operating Expenses 6,116.39 35,837.70 91,911.00 56,073.,30 38.99% CP Innovation 2,752.46 15,542.79 28,800.00 13,257.21 53.97% CP Bonus 0.00 0.00 176,500.00 176,500.00 0.00% CP Bonus ERW Contract 3,978.75 24,806.57 52,096.79 27,290.22 47.62% Administration Overhead 26,200.00 26,200.00 0.00 100.00% Total Employment: 52,383.76 357,475.80 936,411.79 578,935.99 38.18% S¡¡;ATS NumbeF of Par,ticipants' Current M.i:lnth Estimate Year to Date Averame 553 518 LeveiOne - Job Ready Employment Search Employment Placement, Community Placement < 30 hours and Basic Education Level TWQ 259 231 - Level Three - Employment Placement with Incentives, Community Placement> 30 hours and Self Employment 77 9 79 7 Learning, Earning and Parenting - L,EAP Tableslncome Maintenance Employment PMJUNE2003Commiltee Report /4 07/10/20036:51 OW-_-03 CR-03- June-03 , li.I!nencOfjjÞe~ed Chlldcare Cllrrent'M:ønfJi¡ " ' "rellr töl!)ate Z003Bud~e~ 11:!'ªliI,nC¡~ % Used , ,.", Wage Subsidy 57,795.14 366,015.73 772,265.00 406,249.27 47.40% Special Needs Resourcing 30,119.32 180,715.92 381,039.00 200,323.08 47.43% Resource Centres 2,620.00 15,720.00 31,440.00 15,720.00 50.00% Fee Subsidy 69,680.70 442,777.93 1,200,000.00 757,222.07 36.90% Ontario Works 17,064.80 97,003.65 265,750.00 168,746.35 36.50% Administration 10,950.15 64,921.61 157,793.00 92,871.39 41.14% Direct Operating Expenses 633.46 4,516.81 21,529.00 17,012.19 20.98% Administration Overhead 8,300.00 8,300.00 0.00 100.00% Total Childcare 188,863.57 1,179,971.65 Z,838,116.00 1,658,144.35 41.58% , Unencumbered Sacillll'lou$inlil eurl'entMönth ¥eartöl!)åte Z003 Budget Baiil,nce % Used Direct Operating Expense 777.18 37,885.03 97,345.00 59,459.97 38.92% Administration 9,773.20 57,471.50 110,108.00 52,636.50 52.20% Non Profit Housing Subsidy 199,789.25 1,324,034.51 2,847,386.00 1,523,351.49 46.50% Paid Federal Non Profit Housing 17,528.40 101,934.59 215,690.00 113,755.41 47.26% Subsidy Paid Elgin St Thomas Housing 0.00 282,110.00 998,624.00 716,514.00 28.25% Corp Subsidy Paid Rent Suppiement Subsidy 11,912.00 71,442.50 125,646.00 54,203.50 56.86% Paid Administration Overhead 19,600.00 19,600.00 0.00 100.00% Allocation Total Social Housing Z39,780.03 1,894,478.13 4,414,399.00 Z,519,9Z0.87 4Z.9Z% I ' "'h'" I -,Unencumbered A I Programs Current IVI'önt ¥ear"to.,Datel 2003 BUuget B I % Used , a an'ce Grand Tatat 1,5Ø8.,3·711-;1I3 ,9,7'36'i20Z.471 22,231,426,79,1 1:2,501,224.3Z 43.78% -...,..'........"."..... ,.;.:,,',':",""-:,', .,-.......:... -,' .....-..,..: -'. 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C'4~~~/' /'~- \ ,..,,, ..·..·..7 ..-/,,-, /~' 'jo/'~\ Î_ J: '''''Tt(;~ 13"~ .. ~~2L~/ 1.....-/ " ,:)~...... ..)Ø l....", n'" I ¡' I ; ! f ,I " .. \ \ .. / / ' .. .. j / .. i .. \ I .. .I \....~"......../ .I ~ // / / -~.--,-- r" REPORTS OF COUNCIL AND STAFF Julv 22. 2003 Staff Report~ - (ATTACHED) 10 Director of Financial Services - 2002 Surplus - Additional Projects 12 Director of Financial Services - Museum Re-Iocation 19 Technical Services Officer - 2003 Surface Treatment Tender 20 Manager of Engineering Services - No Parking on County Roads 30 Manager of Library Services - Grant - Alma College Records Manager of Engineering Services - Clachan Road Reconstruction Tender Results Director of Financial Services - Courthouse Prints General Manager, Long-Term Care - Names for New Elgin Manor 9 AMENDED REPORT TO COUNTY COUNCIL Linda B. Veger, Director of Financial Services Clayton Watters, Manager of Engineering Cathy Bishop, Manager of Library Services FROM 2003 22 AMENDED BY COUNCIL ON JULY 2002 Surplus - Additional Projects 15,2003 July DATE SUBJECT: NTRODUCTION The 2002 audit is complete and a surplus has been determined. The surplus originated from an additional payment received from the Community Reinvestment Fund (CRF) that amounts to $1,117,528. As required by the Ministry of Finance, any surplus CRF funds must go back to a benefit for taxpayers. DISCUS£ION 150,000 100,000 225,000 362,528 280,000 117.528 $ of this surplus COBRA Grant Library - refurbishing branches Engineering Sewage Treatment Plant Terrace Lodge Renovations as amended by Council Total a split Staff would suggest 1. 2. 3. 4. 5. $1 1. As presented by Donna Lunn at a previous Council meeting, these dollars (COBRA) will be utilized to improve the infrastucture at the administration building which will in turn assist all locations. 2. The Library has a number of items within the eleven branches and main office that require updating and/or replacement. These include circulation desks (approximately $5,000 each), and shelving and workstations that meet the accessibility requirements. There are numerous other smaller replacements that Library patrons will greatly appreciate. Engineering projects selected are 3 Project Location Municipalit Estimate Description of Works Name y d Cost Road 28 Centennial Central $225,000 Hot mix paving Road Elqin Total $225,000 the to repairs 4 In addition to these projects, and as outlined in other reports sewage treatment plant may require some funds to be set aside. to repairs the 5. Amendment - As determined by Council, $280,000 to fund Terrace Lodge as approved at Council Session, July 15, 2003. Counci that to areas CONCLUSIQN These surplus funds allow Council to allocate some dollars and staff would recommend are in need. titled 2002 Surplus - Additiona RECOMMENDATION THAT the projects outlined in the staff report Projects, as amended, be approved: and County the with accordance n required as Counci THAT staff advises Purchasing Policy. n Respectfully Submitted Mark G. Chief Administrative Officer ~ Linda B. Veger Director of Financial Services Cathy Bis Mör7W:J Clayton Watters Manager, Engineering Services REPORT TO COUNTY COUNCIL Linda B. Veger, Director of Financial Services Clayton Watters, Manager of Engineering Cathy Bishop, Manager of Library Services FROM 10,2003 2002 Surplus - Additional Projects JUly DATE SUBJECT: NTRODUCTION The 2002 audit is complete and a surplus has been determined. The surplus originated from an additional payment received from the Community Reinvestment Fund (CRF) that amounts to $1,117,528. As required by the Ministry of Finance, any surplus CRF funds must go back to a benefit for taxpayers. DISCUSSION 150,000 100,000 505,000 362,528 117,528 $ $1 a split of this surplus: COBRA Grant Library - refurbishing branches Engineering Sewage Treatment Total Plant Staff would suggest 1. 2. 3. 4. 1. As presented by Donna Lunn at a previous Council meeting, these dollars (COBRA) will be utilized to improve the infrastucture at the administration building which will in turn assist all locations. 2. The Library has a number of items within the eleven branches and main office that require updating and/or replacement. These include circulation desks (approximately $5,000 each), and shelving and workstations that meet the accessibility requirements. There are numerous other smaller replacements that Library patrons will greatly appreciate 10 Engineering projects selected are: 3 Project Location Municipalit Estimate Description of Works Name y d Cost Road 28 Centennial Central $225,000 Hot mix paving Road Elgin Road 56 Elm Line Central $280,000 Hot mix paving Elgin Total $505,000 the to 4. In addition to these projects, and as outlined in other reports, repairs sewage treatment plant may require some funds to be set aside. Counci that to areas CONCLUSION These surplus funds allow Council to allocate some dollars and staff would recommend are in need. titled 2002 Surplus - Additional the staff report RECOMMENDATION THAT the projects outlined in Projects be approved; and, County the with accordance Approved n required as Counci THAT staff advises Purchasing Policy. Respectfully Submitted Mark G. Chief Administrative Officer Linda B. Veger Director of Financial Services 1 , Cathy Bi op MmJ;W Services Watters Engineering Services Clayton Manager, REPORT TO MANAGEMENT TEAM Director of Financial Services Linda B. Veger, FROM July 8. 2003 Museum Re-Iocation DATE SUBJECT: NTRODUCTION On June 10, 2003 Council determined that the firm of Goldsmith, Borgal & Company of Toronto, be awarded the contract to engage in a feasibility study, public consultation process and conceptual drawing for a future location of the Elgin County Pioneer Museum, and an expansion of the Elgin County Archives. This process is expected to take several months to complete prior to coming before Council. DISCUSSION The lease at the temporary location will expire on August 31, 2003. Council has several options to consider regarding the location of the Museum: · renew the lease on a month to month basis if agreeable by the landlord · renew the lease for a six month or longer period · move back to 32 Talbot and secure temporary storage · move back to 32 Talbot and complete renovations to the Agricultural Building All four of the options may require some action once Council has considered the architect's report. third and fourth options follows: 1. Storage space is becoming limited at the County building. A number of Museum artefacts were stored at the County building and were moved to the temporary Museum location in order that they could be inventoried. There is not enough space at 32 Talbot to store these additional artefacts. Temporary storage will be required. the Additional information on A structural engineering firm completed an investigation into the integrity of the floor in the original building. Van Boxrneer & Stranges Ltd. recommend that the load limit be no more than nine persons per room and for the hallway and stairway, no more than three persons each. A copy of their letter is attached for your information. return are ~ 1 Costs associated with the 2 Moving 6,000 Installation of sink and vanity 1,200 Removal of asbestos 2,500 Temporary Storage unknown Removal of old fuel tanks and furnace 1,500 Total 11,200 plus GST 3. A report was presented to Council in May that outlined the pros and cons of staying at 442 Talbot. A copy is attached for your information. There are also some considerations regarding a move back to 32 Talbot: Pros promotes the Duncombe family site original location is known to returning visitors next door to the Military Museum - encourages the public to visit both not fully accessible lack of storage space not a highly visible location Cons: 4. A plan to renovate the agricultural building was approved through the 2002 Capital Budget. The renovation would accommodate the additional artefacts and properly store the artefacts already located in that building the the the the Within the approved 2002 Capital Budget, $30,000 was set aside to refurbish agricultural building. A total of $20,000 will also be made available from Museum's Bingo and Nevada funds. The plans have been presented to Accessibility Committee. That Committee has given its approval with following comments · that the door be pre-wired for a power door operator at a later date · that the door not have a threshold · that the walk be at least 36" wide These requirements will be met. the Agricultural Building Oscar Temple Construction no quote H.I.R.A. no quote ICORR $67,350 Goodhue Construction $48,800 Quotes were requested for the renovations to a 1 CONCLUSION There are a number of options available to Council regarding the location of the Museum until the report from the Architect is complete. These options are: · renew the lease on a month to month basis if agreeable by the landlord . renew the lease for a six month period . move back to 32 Talbot and secure temporary storage · move back to 32 Talbot and complete renovations to the Agricultural Building RECOMMENDATION As determined by Counci sion Respectfully Submitted Mark . Chief Administrative Officer It 1 ~~ Linda B. Veger Director of Financial Services REPORT TO COUNTY COUNCIL Director of Financial Services Linda B. Veger, FROM Location Museum May 2, 2003 Elgin County Pioneer DATE SUBJECT: 16, 2003 Museum Executive Meeting held on Apri NTRODUCTION At the Elgin County Pioneer the following was approved: Museum move back the Pioneer "THAT until the building plans are being settled to 32 Talbot St." Carried the pros and cons of DISCUSSION Senior staff reviewed this recommendation and discussed moving back to 32 Talbot. is: The Elgin County Pioneer Museum has been preserve, research, exhibit and interpret artefacts relative The Museum's mandate established to acquire to: the promoting except met · the history and development of the County of Elgin · the City of St. Thomas · the Duncombe family and site At the current location all of the above are being Duncombe family site plus the display area is small. There are a number of pros and cons to this recommendation as follows Pros to staying at the current location Many of the artefacts are time they are moved The current location has a separate meeting children's programs Visibility has increased and visits have increased accordingly. Example February 2002 - 20 visitors, February 2003 - 131 visitors, March 2002 - 35 visitors, March -2003 - 186 visitors. Current location is fully accessible Have been able to expand the gift shop Current location holds the entire collection damage each events and meetings is an opportunity for for room there fragile and · · · · · · 5 1 should draw that months the summer There are a number of events during more visitors to the downtown area · location There are overflows UV is too strong in the front area - can be remedied at some cost There is limited display space The current area combines display, gift shop, office space, and storage in one large, visible area - requires some type of temporary divisions. from damage water of danger story - upper the Cons to staying at the current n apartments · · · · Consideration should also be given to the fact that the extended lease does not expire until August 31. There would not be a penalty if the Museum stayed in its present location until the end of August and then, if supported by Council, returned to 32 Talbot. Council has authorized staff to obtain quotes from various architects to develop a schematic diagram of space requirements for Archives and perhaps the Museum. The report on this matter is forthcoming. Given that there is potential for a Museum/Archives/Cultural addition, the Museum's request to relocate back to the original building seems premature. Hopefully, Council will have a better idea of the direction they wish to take by the summer. The Museum Board then, may be better served if it waited until later this summer to decide if it needs to move. CONCLUSION There are certain pros and cons to moving back to 32 Talbot as highlighted above. It appears that the Museum would be well served by remaining at its current location until the Council has reviewed a concept for the Museum, and Archives. RECOMMENDATION THAT the Elgin County Pioneer Museum Executive Committee be encouraged to hold their request to move back to the original location until Council has had an opportunity to review the architects submission and to determine the future direction of Elgin's cultural facilities. Approved for Submission Respectfully Submitted Mark G. McDonald Chief Administrative Officer Linda B. Veger Director of Financial Services 6 ~ 012 F'age Dale: 6/23/2003 Time: 4:16:12 PM I"rom: van tioxmeer &, Stranges To; Jim Carter ," June 23, 2003 VB&S Project 02228 Van BoXlnMr II Stran.81 Ltd. ~~ 458 Queens Ave ~, London, Ontario, Canada L> NeB 1X9 , (519) 433-4661 STRUCTURAL ENGINEERS County of Elgin, Engineering Services 450 Sunset Drive St. Thomas, Ontario N5R RV1 Attn: Mr. Jim Cal1er s Thom Re~ º Ca rte 1': This letter will summarize our recent discussions concerning the live load capacity of historica Duncombe Residence portion of the Elgin County Pioneer Museum. Mr. Dear The Duncombe Residence had been constructed in mid 1800's with timber floor and wall framing. The main floor framing Is comprised of 2x8 joists at approximately 30" on-centre. Joists are notched Into perimeter timber beams. Wood beams spanning within the crawl space area are randomly spaced with piers that are also randomly located, Beam line::: ::!I'C not continuous such that all joists are not supported in the same locations. Unfortunately, since the existing main floor system was to be entirely replaced for the recently cancelled renovation, a detailed measurement and analysis of the floor system had not been completed. It must be noted that the floor live load capacity is sUbstantially less than the 100 Ibs/ft210adlng required by the building code for museums. Since the Duncombe Residence structure is actually an exhibit it Is acceptable to reduce the live load on these floors to a value less than the100 Ibslft2requlrement by limiting the occupancy within the original residence portion of the museum Since no hard engineering numbers have been run to determine the capacity of the floor systems the only method of determining allowable occupancy loads Is the past pelformance of the structure and to limit the loading to something below the historic loading of the floor system Typically residential structures built in this In the 1800's would have a capacity of 30 Ibs/ft2. A floor occupancy amounting to one person for êvery 18 square feet (4'.3"x4'-3") of floor area would be a recommended value for limiting floor loading. This would result in most of the large ground floor rooms holding a maximum of 9 persons per room. The hallway leading to the stairway and the front door Is somewhat smaller than the larger rooms and the occupancy In this area should be limited to 3 persons on the stall' and 3 people in the hall. Similarly the actual displays within the rooms must be limited in weight to displays that have traditionally been shown in these areas. If it is anticipated that a display may change large heavy Items within the proposed display should be omitted. We understand that the limits on the occupancy given above may hamper the operation of the " However, without a detailed structural analysis of the floor system. no guarantees can that the structure cart handle loading In excess of these reduced historic loadings, n,useum be given of Pege 7 1 Main FloorCe peclly, doc 02228 L5TOO r-ögt::! ¿, 01 ¿, ,. ~ 02228 ~ Elgin Pioneer Museum Main Floor Loading "--"'::' STRUCTlIRAL ENGINEERS We trust that the above information gives adequate guidance on loading limits for the original Duncombe Residence portion of the museum. If you would like us to proceed with additional more In-depth Investigations regarding this matter please contact the undersigned at 519-433- 4661. Regards, Van Boxmeer & Stranges Ltd , V" .~ ,. .~.. . . Gary VanBoxmeer P.Eng. GVBlmf 02228 LET001 MalnFloorCapBcky.doc Page 2 012 '18 REPORT TO COUNTY COUNCIL FROM PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT DATE: JULY 10, 2003 SUBJECT: 2003 SURFACE TREATMENT TENDER Introduction As part of the approved 2003 Capital Budget 4 County Road~ will receive Surface Treatment. The Municipality of Central Elgin coordinated and advertised a group tender that involved the County of Elgin, the Municipality of Central Elgin, the Township of Malahide, the Town of Aylmer and the City of St. Thomas in hope of obtaining lower tender prices. Discussion / Conclusion The tender was publicly advertised and closed on July 9. 2003 The results for the County of Elgin are as follows: Company Tender Bid Duncor Enterprises Inc. Double - $2.83/m2 Single - $1.46/m2 MSO Construction Double - $3.15/m2 Single - $1.65/m2 Cornell Construction Double - $3.28/m2 Single - $1.78/m2 Duncor Enterprises Inc. supplied the lowest price to complete the work under this contract. Duncor Enterprises also completed the 2002 Surface Treatment Contract for the County of Elgin The prices received are within budget estimates for the projects listed below. The following roads will receive surface treatment within the approved 2003 Capital Budget: · Third Line (County Road #18) -7 from lona Road to Lawrence Road · Third Line (County Road #18) -7 from Union Road to Mill Road · Richmond Road (County Road #43) -7 from Nova Scotia Line to Vienna Line · Dunborough Road (County Road #5) -7 in selected areas Recommendation THAT Duncor Enterprises Inc. be selected to provide Surface Treatment on County Roads identified in the approved 2003 Capital Budget for their submitted prices as identified in this report. APP@~JMt'''SSION CLAYTON D. WATTERS, MANAGER ENGINEERING SE PETER DUTCHAK, TECHNICAL SERVICES OFFICER MAR DONALD - CHIEF ADMINISTRATIVE OFFICER of page 9 , Reports\2003\2003 Surface Treatment.doc G:\Counci REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JUNE 30TH 2003 NO PARKING ON COUNTY ROADS FROM DATE: SUBJECT: Introduction The current Elgin County No Parking By-Law needs to be amended to include both the existing no parking zones within the recently assumed roads by the County of Elgin, as weli as two areas identified by staff where road side congestion is causing a sight distance restriction. Discussion The assumed roads through West Lome, Belmont, Port Stanley, Port Burweli and Aylmer have existing no parking zones, but the previous municipal by-laws regarding No Parking on this road section are no longer valid. that there are two no parking zones Lome on County Road # 76 (Graham Road) In the Village of West require formalizing The no parking zone at the high school is proposed to be lengthened and would be located on the east side of Graham Road for 363.9 meters (118.5 meters from the centerline of Marsh Line) and on the west side for 348.0 meters (344.4 meters south from the centerline of Mehring Street), from 8:00 am to 4:00 pm, Monday to Friday. This zone would increase the current zone by 43 meters on the east side and 68 meters on the west side of Graham Road in front of the high school. a distance of 33 meters for 109 meters south of Jessie Street east, (Graham Road County Road # 76 south were The remaining zones at the corner of County Road # 76 (Graham Road) and # 2 (Pioneer Line) passed in a previous County Council based on the information found during an intersection study. twenty-three existing no parking there are (Main Street) In the Viliage of Belmont on County Road # 74 zones that require formalizing the northwest corner to 33. Plan 231 corner of Lot east from northwest County Road # 74 (Main Street) of Lot 26, Plan 231 meters south Road for a distance 21 Caesar east from south side of (Main Street) County Road # 74 16 meters north Road for a distance east from north side of Caesar (Main Street) County Road # 74 Union Street for a distance 23 meters south east from south side of (Main Street) County Road # 74 east from north side of Union Street for a distance 20 meters north (Main Street) County Road # 74 meters south 19 meters north Church Street for a distance 21 Church Street for a distance east from south side of east from north side of (Main Street) (Main Street) County Road # 74 County Road # 74 20 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT DATE: JUNE 30TH 2003 SUBJECT: NO PARKING ON COUNTY ROADS meters a distance 20 for Washburn Street south side of east from (Main Street) County Road # 74 south. Washburn Street for a distance 20 meters north east from north side of (Main Street) County Road # 74 15 meters north Avenue for a distance west from north side of 7th (Main Street) County Road # 74 19 meters south Avenue for a distance west from south side of 7th (Main Street) County Road # 74 17 meters north North Street for a distance west from north side of (Main Street) County Road # 74 North Street for a distance 40 meters south west from south side of (Main Street) County Road # 74 west from north side of Odell Street for a distance 22 meters north (Main Street) County Road # 74 Odell Street for a distance 26 meters south west from south side of (Main Street) County Road # 74 Copeland Street for a distance 57 meters north west from north side of (Main Street) County Road # 74 meters south. 24 meters to a point west from south side of Copeland Street for a distance 21 west from north side of north entrance of piaza (Main Street) (Main Street) County Road # 74 north of plaza. County Road # 74 west from south side of south entrance for a distance of 8 meters south (Main Street) County Road # 74 Rouen Street for a distance of 20 meters north west from north side of (Main Street) County Road # 74 west from south side of Rouen Street for a distance of 12 meters south (Main Street) County Road # 74 west from south side of Dyer Street for a distance of 20 meters south a distance of 36 meters Borden Avenue for west from north side of (Main Street) (Main Street) County Road # 74 north. County Road # 74 there are seven existing no parking (Carlow Road) Road # 4 n the Viliage of Port Stanley on County zones that require formalizing. a Bridge for King George VI Lift end of the east north and south from County Road # 4 (Bridge Street) distance of 30 metres east. a Bridge for King George VI Lift end of the west from north and south County Road # 4 (Bridge Street) distance of 30 metres west. the stop block for a distance of 25 metres west. J .2 north and south from County Road # 4 (Bridge Street) REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT DATE: JUNE 30TH 2003 SUBJECT: NO PARKING ON COUNTY ROADS the stop block for a distance of 30 metres north n line with Warren Street to a point the south side of and west from west from east County Road # 4 (Colborne Street) centre of Lot 10. (Colborne Street) County Road # 4 of Lot 12 imit in line with centre of Lot 10 to south west from a point (Colborne Street) County Road # 4 59 of Lot mit Matilda Street to the south east from a north side of County Road # 4 (Colborne Street) (Robinson Street), there is one existing no parking n the Village of Port Burwell on County Road #19 zone that requires formalizing. County County Road # 19 (Robinson Street) on both east and west sides from west property line of Road # 50 (Victoria Road) south to the north property line of County Road #42 (Wellington Road) fifteen existing no parking zones (John Street), there are n the Town of Aylmer on County Road #73 that require formalizing (Beech Street). Street to County Road #53 east from Chestnut (John Street) County Road # 73 east from Talbot Street to Sydenham Street. (John Street) County Road # 73 east from Talbot Street for a distance of 18 meters north (John Street) County Road # 73 east from Pine Street for a distance of 13 meters north Street to 87.02 meters south east from 24.69 meters south of Chestnut (John Street) County Road # 73 (John Street) of Chestnut Street. County Road # 73 to 49.68 meters north of Street Talbot east from 39.4 meters north of (John Street) County Road # 73 Talbot Street. meters south west from Sydenham Street for a distance of 21 (John Street) County Road # 73 imit. the town north to (Beech Street) west from County Road #53 (John Street) County Road # 73 west from Pine Street for a distance of 18 meters south County Road # 73 (John Street) west from South Street for a distance of 18 meters north (John Street) County Road # 73 west from Pine Street for a distance of 15 meters north (John Street) County Road # 73 west from Talbot Street for a distance of 14 meters south west from Maple Street to Spruce Street. (John Street) (John Street) County Road # 73 County Road # 73 22 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JUNE 30TH 2003 NO PARKING ON COUNTY ROADS DATE: SUBJECT: 14 meters south Catfish Creek for a distance of 54 west from Chestnut Street for a distance of 50 of bridges over west from South Limit (John Street) (John Street) County Road # 73 County Road # 73 meters south. The shoulder area around Ferguson's produce stand on Wellington Road and Canadale Nurseries Ltd. on Sunset Drive become very congested with vehicles entering and exiting the roadway. There is parking available on both properties and with the increased vehicles on the shoulders, it presents a safety hazard for vehicles to safely exit the property. By restricting the parking on the shoulder around the property, it would greatly increase visibility as well as encourage motorists to park on the property. The Ferguson's no parking zone is proposed to be on both the east and west side of County Road # 25 (Wellington Road) beginning 190 meters from the north property line of Ron McNeil Line and extending 80 meters north. There is not currently a No Parking zone in this location. A sketch of the area in question is included with this report. The Canadale Nurseries Ltd. no parking zone is proposed to be on both the east and west side of County Road # 4 (Sunset Drive) beginning 200 meters from the south property line of Glenwood Avenue and extending 90 meters south. There is not currently a County No Parking zone in this location, but they have erected 'homemade' signs of their own. A sketch of the area in question is also included with this report. to be advantageous Conclusion The Municipalities believe the existing No Parking zones on newly assumed roads in controlling the sight distance problems, and thus we should retain the zones Staff believes the two new No Parking zones on Wellington Road and Sunset Drive to be advantageous in controlling the sight distance problem caused by vehicle congestion, and thus parking should be restricted in these areas. the zones is all signage for that ensure 23 staff wi Once the zones are approved by County Counci correct. ·r REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JUNE 30TH 2003 NO PARKING ON COUNTY ROADS FROM DATE SUBJECT: Recommendation a Marsh Line for nclude County Road # 76 (Graham Road) east from 118.5 meters from the centerline of distance of 363.9 meters north, from 8:00 am to 4:00 pm, Monday to Friday and also; the Elgin County No Parking By-Law be amended to THAT County Road # 76 (Graham Road) west from 344.4 meters south from the centerline of Mehring Street for a distance of 348.0 meters south, from 8:00 am to 4:00 pm, Monday to Friday and also a distance of 33 meters 109 meters south of Jessie Street for east, (Graham Road) County Road # 76 south and also the northwest to Plan 231 33 Lot of corner the northwest County Road # 74 (Main Street) east from corner of Lot 26. Plan 231 and also meters south Road for a distance 21 Caesar the south side of east from (Main Street) County Road # 74 and also 16 meters north Road for a distance the north side of Caesar east from (Main Street) County Road # 74 and also the south side of Union Street for a distance 23 meters south east from (Main Street) County Road # 74 and also a distance 20 meters north Union Street for the north side of east from (Main Street) County Road # 74 and also meters a distance 21 for Church Street the south side of east from (Main Street) County Road # 74 south and also; 19 meters north a distance Church Street for the north side of east from (Main Street) County Road # 74 and also; a distance 20 meters for Washburn Street the south side of east from (Main Street) County Road # 74 south and also; a distance 20 meters for Washburn Street the north side of east from (Main Street) County Road # 74 north and also 15 meters north a distance Avenue for the north side of 7th west from (Main Street) County Road # 74 and also; 19 meters south a distance Avenue for the south side of 7th west from (Main Street) County Road # 74 and also 24 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JUNE 30TH 2003 NO PARKING ON COUNTY ROADS FROM DATE: SUBJECT: 17 meters north North Street for a distance the north side of west from (Main Street) County Road # 74 and also the south side of North Street for a distance 40 meters south west from (Main Street) County Road # 74 and also a distance 22 meters north Odeil Street for the north side of west from (Main Street) County Road # 74 and aiso Odell Street for a distance 26 meters south the south side of west from (Main Street) County Road # 74 and also a distance 57 meters for Copeland Street the north side of west from County Road # 74 (Main Street) north and also meters a distance 21 Copeland Street for the south side of west from (Main Street) County Road # 74 south and also 24 the north side of the north entrance of the plaza to a point west from County Road # 74 (Main Street) meters north of plaza and also a the plaza for the south side of the south entrance of County Road # 74 (Main Street) west from distance of 8 meters south and also 20 meters a distance of for Rouen Street the north side of west from (Main Street) County Road # 74 north and also a distance of 12 meters for Rouen Street the south side of from west (Main Street) County Road # 74 south and also; 20 meters a distance of for Street Dyer the south side of west from (Main Street) County Road # 74 south and also Borden Avenue for a distance of 36 meters the north side of west from (Main Street) County Road # 74 north and also; a King George VI Lift Bridge for end of the east from County Road # 4 (Bridge Street) north and south distance of 30 metres east and also; a Bridge for King George VI Lift end of the west from County Road # 4 (Bridge Street) north and south distance of 30 metres west and also a distance of 25 metres west the stop block for from north and south (Bridge Street) County Road # 4 and also 25 REPORT TO COUNTY COUNCIL FROM CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT DATE: JUNE 30TH 2003 SUBJECT: NO PARKING ON COUNTY ROADS County Road # 4 (Colborne Street) east and west from the stop block for a distance of 30 metres north and also; County Road # 4 (Colborne Street) west from the south side of Warren Street to a point in line with the centre of Lot 10 and also; County Road # 4 (Colborne Street) west from a point in line with the centre of Lot 10 to the south limit of Lot 12 and also; County Road # 4 (Colborne Street) east from the north side of Matilda Street to the south limit of Lot 59 and also; County Road # 19 (Robinson Street) east and west from the west side of County Road # 50 (Victoria Road) south to the north property line of County Road #42 (Wellington Road) and also; County Road # 73 (John Street) east from Chestnut Street to County Road #53 (Beech Street) and also; County Road # 73 (John Street) east from Talbot Street to Sydenham Street and also; County Road # 73 (John Street) east from Talbot Street for a distance of 18 meters north and also; County Road # 73 (John Street) east from Pine Street for a distance of 13 meters north and also; County Road # 73 (John Street) east from 24.69 meters south of Chestnut Street to 87.02 meters south of Chestnut Street and also; County Road # 73 (John Street) east from 39.4 meters north of Talbot Street to 49.68 meters north of Talbot Street and also; County Road # 73 (John Street) west from Sydenham Street for a distance of 21 meters south and also; County Road # 73 (John Street) west from County Road #53 (Beech Street) north to the town limit and also; County Road # 73 (John Street) west from Pine Street for a distance of 18 meters south and also; County Road # 73 (John Street) west from South Street for a distance of 18 meters north and also; County Road # 73 (John Street) west from Pine Street for a distance of 15 meters north and also; County Road # 73 (John Street) west from Talbot Street for a distance of 14 meters south and also; County Road # 73 (John Street) west from Maple Street to Spruce Street and also; County Road # 73 (John Street) west from Chestnut Street for a distance of 50.14 meters south and also ~6 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT DATE: JUNE 30TH 2003 SUBJECT: NO PARKING ON COUNTY ROADS 54 Catfish Creek for a distance of of bridges over west from South Limit County Road # 73 (John Street) meters south and also Ron the north property line of from meters 190 County Road # 25 (Wellington Road) east and west, McNeil Line for a distance of 80 meters north and also; Glenwood ine of the south property 200 meters from County Road # 4 (Sunset Drive) east and west, Avenue for a distance of 90 meters south. RE;;~~rULL Y SUBMITTED UIIVV,,$ MARK CHIEF ADMINISTRATIVE OFFICER 27 CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JUNE 30TH 2003 NO PARKING ON COUNTY ROADS DATE: SUBJECT: \ Þ...""",\"""",,-\-.1;... ..s~~e.: 28 'f REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JUNE 30TH 2003 NO PARKING ON COUNTY ROADS DATE: SUBJECT: 29 REPORT TO COUNTY COUNCIL Cathy Bishop, Manager of Library Services Brian Masschaele. Archivist FROM 3 July 2003 DATE - Alma College Records Grant SUBJECT: NTRODUCTION The Elgin County Archives recently received notification of a successfu grant application to support processing of records from Alma College. This report provides details about this grant and recommends that a project archivist be hired according to its terms DISCUSSION The Elgin County Archives received a donation of records pertaining to Alma College in 2002. These records, consisting of approximately one hundred boxes, were donated by the Alma College International Alumnae Association and are of great significance to the association and the community. They are currently unprocessed and are stored on the third floor of the Elgin County Administration Building The Archivist applied for a grant from the Canadian Council of Archives to help process this material. This application has now been approved. The Archives has been awarded a grant in the amount of $5741.26 to hire temporary, professional assistance to complete the project. Although the grant is on a cost-sharing basis, there is no direct financial cost to the County. The Alma College International Alumnae Association has graciously donated approximately $2800 to support this project. The Archivist was also able to find a number of other "in-kind" contributions to more than match the amount of the grant. be hired begin in Staff recommend that the grant be accepted and that a project archivist according to the terms of this grant. If Council approves, the project will September and be completed by the end of 2003. CONCLUSION The Elgin County Archives has received a grant to process records pertaining to Alma College. Staff recommend that a project archivist be hired according to the terms of this grant. 30 RECOMMENDATION THAT the County's Human Resources Department proceed with a job description and posting for a project archivist according to the terms of a grant received by the Canadian Council of Archives the AND THAT the Warden issue a letter of appreciation for the generous support of Alma College International Alumnae Association towards this project. Respectfully Submitted Mark G. Mc Chief Administrative Officer Cathy Bishlltp Manager of Library Services 2 Î :3 Brian Masschaele Archivist H- ·f,e ~. E~fl ~f"J S /-~ // -----~'" // "\ / ' / / ð lJ I - I p / / ! / , i """ ---._--- 22.2003 CORRESPONDENCE-Ju Items for Consideration Honourable Tony Clement, Minister, Ministry of Health and Long-Term Care, responding to concerns regarding Judson Street Ambulance Supply Store closure (ATTACHED) 1 J.D. Leach, City Clerk, City of Vaughan, supporting Elgin's resolution concerning the proposal to hold referendums before raising property taxes. (ATTACHED) 2 the property John Hogg, requesting support for private-sector competition in assessment field (ATTACHED) 32 3. ~ Ontario RE" ,~,F'".V-"E'~;:'["""") ~ . ,'.~~. ¡ '. ~,,«.1) .""~I _.; ~ '~<$(;ø'~r.1\i1;3'Š ' . "'. , Ministère de la Santé et des Soins de longue durée Ministry of Health and LongM Term Care the Minister Bureau du ministre 1 Qe étage, édifice Hepburn 80, rue Grosvenor Toronto (ON) M7A 2C4 Tél. 416327-4300 T éléc. 416 326-1571 www.gov.on.ca/health Office of 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel 416327-4300 Fax 416326-1571 www.gov.on.ca/health 11 2003 <"1'1i!IM"""" ¡''!I".: :tq A"~I ~\~~ l' ViI-' ,¡;.\¡",.~ ~~~''''''¡,'''''f''' -'J"" 1'- 1>~'""""'~"!'> {~\~1t,iW?,\\0}·(J.~1;~ ~'~ It. ,:~:5'~'~'~~~o JUl JUl 0 3 2003 Mr. John R. Wilson Warden County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl Dear Mr. Wilson: Thank you for your letter regarding the concerns of the County of Elgin about the proposed closure of the Judson Street Stores. I appreciate the opportunity to clarify this situation. As you are aware, following the land ambulance transfer, the Ministry of Health and Long- Tenn Care committed to keeping the Judson stores open on a transitional basis for up to five years i.e. until 2006. In addition, the ministry committed to a closure notification period of at least six months, in order to allow all stakeholders to plan for future vehicle and equipment acquisition. At the February 2003 meeting of the Land Ambulance Implementation Steering Committee, the ministry reaffinned these commitments, and we will continue working with municipalities on alternative procurement arrangements. 1. Yours very tru" I / 1 1 y, Again, thank you for your letter. Tony Clement Minister 2'7- .;:.J;J (02/06) 203-05539 1671-01 Mlnlstère de la Santé et des Soins de longue durée Ministry of Health and Long~ Term Care Office of the Minister Bureau du ministre 10e étage, édifice Hepburn 80, rue Grosvenor Toronto (ON). M7A 2C4 Tél. 416327-4300 Téléc. 416326-1571 www.gov.on.ca/health 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel 416 327-4300 Fax 416326-1571 www.gov.on.ca/health 2003 COUf~TY OF ElGW AOMI~!ltm/4T!i,¡E S~'AV!œS JULIO 'l-{1'1f3. Mr. Ken Boshcoff President . Association of Municipalities of Ontario 393 University Avenue Suite 1701 Toronto ON M?G 1E6 } lU^- Dear Mr. Bpshcoff: Centre I udson Street Ambulance Su RE: Following the transfer of responsibility for the provision of land ambulance services to the municipalities, the Ministry of Health and Long"Terrn Care agreed to keep the Judson Ambulance Supply Centre open for a period of time to allow municipalities to consider other arrangements for procuring ambulances and related equipment. Now that the transfer has reached a mature stage of implementation and the municipalities have commendably demonstrated their ability to manage the service, the government has decided that the time has come to close theJudson facility I am writing at this time as a follow up to our telephone conversation of March 18, 2003 when we discussed the ministry's recommended closure of the Judson Ambulance Supply Centre and potential dates for that action to occur. As you will recall, we agreed that March 31, 2004 was the preferred closure date. Our recommendation for the Judson closure and communication strategy has been approved by the Government. Stakeholders will now be advised of the decision to phase out receipt and processing of ambulance and response vehicle and equipment acquisitions by Judson by March 31, 2004. ./2 7530-4658 34 (02/06) 1671-01 -2- Mr.Ken Boshcoff In previous discussions with members of the Land Ambulance Implementation Steering COIl11lÛttee (LAISC), the ministry alerted municipalities to consider how they plan to address vehicle and equipment acquisitions in the future. Some of the municipalities in the Greater Toronto Area have proposed to partner with each other and with smaller municipalities to coordinate these procurements. In all cases, municipalities were pleased to know that the ministry would continue to update equipment and vehicle standards and provide limited technical support, especially for smaller municipalities, in these areas The recent withdrawal of AMO from participating in the LAISC process has caused us to modify our plans for consultation on the Judsön issue, through the LAISC structure. However, we remain cOIl11lÛtted to work with stakeholders, including municipalities and AMO to facilitate a smooth and informed transition of ambulance vehicle and equipment procurement to the municipal sector, by the end of March, 2004. Once again, thank you for your help in forming our recommendations concerning this matter and we look forward to continuing discussions regarding the Judso~, transition. Affairs Ministry of Municipal Honourable Brian Coburn, Associate Minister, and Housing (Rural) c: 35 Chief Administrative Officers ." Municipal RECEIVED JUl 11 2003 Clerk's Department Vå~ OOlJmYOF WM 2141 Major Mackenzie Drive AOMif;JISTRATM: ~W8 Vaughan, Ontario Canada L6A 1T1 Tel (905) 832-8504 TIiø Cžty Above ToronW Fax (905) 832-8535 - FOR INQUIRIES: PLEASE QUOTE ITEM & REPORT NO. July 4, 2003 Mr. Mark G. McDonald, Chief Administrative Officer The County of Elgin 450 Sunset Drive SI. Thomas, ON N5R 5V1 Dear Mr. McDonald: RE: RESOLUTION - TAX REFERENDUM Please be advised that Council, at its meeting of June 23, 2003, adopted a resolution requesting that the Provincial government not consider future legislation that will impose the use of referendums relating to property tax increases. A copy of the Councii Extract regarding this matter is attached for your information. Sincerely, ~d\N~/~ J. D. Leach City Clerk Attachment: Extract JDLlas 36 CITY OF VAUGHAN the by amendment Item 63, Report No. 51, of the Committee of the Whole, which was adopted without Council of the City of Vaughan on June 23, 2003. RESOLUTION - TAX_REFERENDUM 63 The Committee of the Whole recommends: That the recommendation contained in the following report of Mayor Di Biase, dated June 16,2003, be approved; and 1) That the resolution also be forwarded to the leaders of the Liberal and NDP parties. 2) Rec.Q!!l!!!!!ndation Mayor Michael Di Biase recommends: That the fOllowing resolution be approved. the That the City of Vaughan supports the principle of accountability to taxpayers; ratepayers through its to And whereas the Council of the City of Vaughan is accountable direct election process; And whereas the City of Vaughan Council exercises fiscal responsibility in its annual budgetary process, including public notice, public input and pUblic reporting of municipal budgets, both operating and capital; the in And whereas the new Municipal Act, 2001, requires increased public notice and input preparation of municipal budgets thereby providing gfeater accountability to the taxpayer; is open, consultative and that process And whereas the City of Vaughan supports a budget provides an opportunity for Public interaction; And whereas the budget process is a comprehensive and complex exercise and has implications in the short term and for long term fiscal planning and trade-offs can not be easily articulated through a referendum add an wi 'I referendun the i.e: And whereas the cost of a provincialiy mandated process, additional and unnecessary cost to the local property taxpayer; of the City Vaughan requests that the Provincial will impose the use of referendums relating to Now Therefore Be It Resolved That the Council government not consider future legislation that property tax increases; And That a copy of this resolution be forwarded to Premier Ernie Eves, Janet Ecker, Minister of Finance, David Young, Minister of Municipal Affairs and Housing, local Regional Members of Provincial Parliament, the Association of Municipalities of Ontario (AMO) and municipalities in the Province of Ontario with a population over 50,000. that Purpose To advise the Provincial Government that the City of Vaughan does not support the position a referendum be required before a municipal Council introduced a property tax increase. ./2 37 CITY OF VAUGHAN - PaQe 2 CW Report No. 51 Item 63 tions The City of Vaughan supports the principle of accountability to the taxpayers, however increased accountability already exists as a result of the Municipal government reform in Ontario over the past few years, and in particular in the new Municipal Act, 2001. This Act now includes provisions, which increase accountability through the requirement of Public Notice and Performance Measurement among other reforms. Anal round Back Municipal governments provide a broad range of services to the residents and businesses within the communities they serve. Many of these services are mandated through legislation thereby reducing the degree of control that municipal government can exercise. The annual budget process to set the tax rate is complex and is impacted by numerous factors many of which are outside the control of municipalities. The budgetary process occurs over a series of public meetings and involves balancing competing priorities and ultimately decisions with respect to resource allocations and trade offs must be made. This lengthy and complex process is best managed through public dialogue and consultation where views and ideas can be exchanged, rather than through a referendum. The implications of property tax increases can not be conveyed through a referendum process. Long term fiscal planning is an important element in municipal government. The ability to plan for the future is limited if property tax increases are subject to annual referendums. Conclusion The City of Vaughan opposes the use of referendums as a basis for determining an increase in property tax rates. 38 Attachments None "John Hogg" <jhogg12@cogeco.ca> "Mark G. McDonald" <mgmcd@elgin-county.on.ca> 7/11/0310:37AM FW: Private Sector Assessment From: To: Date: Subject: -----Original Message----- From: John Hogg [mailto:jhogg12@cogeco.ca] Sent: June 26, 2003 3:03 PM To: Mark G. McDonald Subject: Private Sector Assessment members of the Mayor, Mark Kindly consider this information addressed to you, Council and appropriate staff. We are requesting a resolution of support for private-sector competition in the property assessment field be discussed. Attached is the letter we have sent to Premier Eves suggesting a proposal of how the introduction of the private-sector could be accomplished while addressing the concerns some have about province-wide consistency and the maintenance of the funding formula. In addition, some of the municipal resolutions we've received are attached. give We beiieve the introduction of the private-sector and competition wi: municipaiities better control over the services levels and quaiity of assessment functions being purchased as weli as significantly increase accountabiiity. CL T has been providing property assessment and tax services since 1938 and is North America's oldest and largest private-sector property assessment firm with annual revenues exceeding $50 million being produced by some 500 employees. We currently provide services to municipal, county, state and provincial governments from Hawaii to Newfoundland. We are requesting Council pass a resolution in support of the introduction of private-sector property assessment providers to Ontario's property assessment industry. Additionaliy, we are requesting a copy of the resolution be sent to the Minister of Finance, the local MPP and ourselves. Should you or anyone you distribute this information to have any questions or comments please feel free to contact us 39 John Hogg Telephone: 905-827-6580 Toli Free: 1-866-256-9104 nc I Canada . . Trumble . Co e·Layer Property Tax Solutions . Landisc TM Tel (905) 827-6580 Fax (905) 827- 698 www...dtçQ.com Appraisal Systems and Service Toll Free -866-256-9 04 Mass 543 Stafford Drive Oakville, ON L6L 4M4 Canadalakltço._~_Q_m v . June 3, Hon. Ernie Eves Premier of Ontario Room 281 Main Legislative Building Toronto, ON M7A IAI Re: Competition in Delivery of Property Assessment Services Dear Premier Eves I was encouraged by our brief conversation at the FONOM colÛerence in Mattawa, when you indicated you were aJready convinced of the benefits of competition in Ontario's properly assessment delivery system. This is consistent with your introduction of the original Ontario Property Assessment Corporation Act, 1997. As you will recall, this legislation contained Sections 16 and 17, providing for "TRANSFER OF DUTIES TO MUNICIPALITIES". During your time in the private sector, and following the review ofOP AC operation, these sections were repealed. UlÛortunately, this action legislated a monopolized assessment system, with MP AC as the sole provider. Two concerns have been cited as the rationale for eliminating potential competition: . of assessment standards would result from competition; and shift assessment "patchwork' competition would A concern that a A concern costs among municipalities. These concerns can be addressed, however, while still enabling municipalities and taxpayers to benefit from competition. The key step would be the creation of a Municipal Assessment Authority with a mandate as outlined in the following table . assessments Ensures patchwork of assessments does not develo Ensures that all providers are on a level playing field and presents MAA with the ability to market data and recoup costs (similar to MP AC - (See www.mDac.ca/odf/tJroduct d_e_.~tçxiDlimlLD[i.çlU' Maintains current funding fonnula service to municipalities Provide standardizedRFP 10 mlll1Îcipalities Maintains an assessment data bank Calculate province-wide assessment costs and levy municipalities based on Section 12 of the MPAC Act of qualified assessment roviders Ensures high standards and compliance with contractual tenns, legislation and regulations - no patchwork. Would provide quality control reporting at the municipal level as well as province wide - See: www3.oov.ab.calmaL<!SIJ dfll't'iL(ludiLmtnd' Audits service providers funding fonnula - payments may be conditional on uirements Disperse funds to service providers .2 40 Hon. Ernie Eves June 3, 2003 Page 2 of3 Cole- Layer' Trumble·Canada Ine The Province of Alberta allows for multiple assessment providers, and thus provides a model for Ontario. Without factual justification, Ontario's Institute of Municipal Assessors has attacked jurisdictions with multiple provider systems, citing"... a fragmented process rife with inconsistencies, and an assessment base that is far less defensible." In keeping with their defence of the status quo, MPAC officials have joined these unsubstantiated attacks. The Alberta Assessors' Association embraced competition and issued a paper called Resource Reauirements for Professional Assessment Services. TIlls paper won the 2000 Intemational Association of Assessing Officers Distinguished Assessment Jurisdiction Award. It is available at: www.assessor.ab.calfonns Dublicatimls/download/R, We at CL T recently discussed the Alberta system with the Manager of Financial Services for Brooks, AB. The Town of Brooks is very pleased with their private-sector property assessment provider, which provides weekly reports of assessment activities within the municipality and quarterly supplementary assessments. These in-year supplementary assessments enable the town to issue new revenue-generating tax bills in a timely manner. Each year, the Alberta government ensures compliance with all statutes and regulations, as well as maintaining accuracy by auditing municipal assessment functions. The average per parcel cost of assessing properties in Alberta for 2000 was $14.69 -less than half Ontario's cost of$32.06. As rationalization for Ontario's higher costs, it has been suggested that MPAC does additional services that other assessing authorities do not - such as producing the municipal voters list. In recent discussion with MP AC officials, we learned that the budget for this service amounts to $4 million for the 2003 list. Given that a voters' list is prepared only every three years, this cost estimate is equivalent to only $0.33 per property. Even ifthe actual cost were double or triple that suggested, it would still be under $1 per property - hardly an adequate explanation for Ontario's relatively high assessment costs. Ontario's property assessment delivery system levied $130 million upon municipalities in 2000, an average of $32.06 per property. If that per property levy were the same as Alberta's costs, the levy would have been less than $60 million - freeing up some $70 million of municipal financial resources. and $7.5 million It is noteworthy that MPAC's deficit for 2002 was more than $11.1 million, $3.6 milhon in 2001 for the year 2000. TIlls ongoing deficit causes perceived costs to be lower than actual costs. Minister Janet Ecker recently sent a letter to MPAC's Chair, Peter Hume, stating that it her intention to exercise power under Section 10 of the MPAC Act "to establish policies, procedures and standards for the provision of assessment services." We believe that exercising powers under Section 10 is a clear indication that all is not well with Ontario's assessment delivery system. Ontario Finance was The proposed use of Section 10 would provide a framework to introduce competition - while still avoiding risk of inconsistent valuations. Regrettably, however, Minister Ecker has not yet made that linle CL T has recently received a letter rrom her, indicating, "Our government remains cornmitted to having a single assessment service provider. A single service provider assures Ontarians of a consistent level and quality of assessment services and the application of consistent assessment methodologies, regardless of where their property is located in the province. This policy position is puzzling, since it leaves unanswered the key question: why couldn't the claimed benefits be achieved more effectively - and at lower cost - via competition? One would have hoped for a more searching analysis, especially when the Minister is in receipt of the Municipal Finance Officers' data depicted in the following bar chart. The data clearly indicate that MP AC service levels are less than average and getting worse: .3 1 4 Hon. Ernie Eves June 3, 2003 Page 3 00 Cole· Layer. Trumble· Canada Inc 5 4 3 M PAC Report Card 2 .2002 Service Levels clmprovement in 2002 Quality of assessment roll values; Ti mely delivery of assessment roll Quality of supplementary roll values; credible Timely delivery of supplementary rolls Quality of severance and apportionment services Timeliness of severance and apportionment info Quality of Market Change Profile file - Mun Connect Timeliness of Market Change Profile file Accessibility and responsiveness of MPAC Knowledge and issue awareness by MPAC stafl credible Source: Municipal Finance Officers' Association, March 10, 2003 letter to Minister of Finance 2002 Service Levels: 1 = Poor, 2 = Fair, 3 = Average, 4 = Good, 5 = Excellent Improvement in 2002: 1 = Much Worse, 2 = Worse, 3 = Same, 4 = Better, 5 = Much Better NB: The MFOA, to our knowledfle, has not taken a posffion for or afLainst multiple f!!f?perty assessment EFoviders Premier Eves, we have laid out a do-able plan to address concerns that have arisen with respect to multiple assessment providers. With these concems being addressed, the benefits of competition can be realized. You have emphasized your belief in these benefits on many occasions. Your original OP AC Act's opt-out clauses were aimed at achieving these benefits, falling short only in not addressing some readily correctible side effects. While you were out of government, these side effects were seized upon as a rationale for pennanent monopoly. The Assessment Authority model outlined in the table on page one, along with the Alberta precedent, show that the side effects associated with the original OP AC Act (potentially inconsistent valuations and inter-municipal cost shifts) are indeed correctible. The 2003 Ontario throne speech states that, "Fiscal responsibility requires that everything government does, it does efficiently, while offering citizens the best service at the best price." Ontario's assessment delivery system does not offer our citizens these benefits. That system needs fair and open competition providing accountability and customer satisfaction. Your assistance in developing an open, fair and competitive market for Ontario's property assessment industry would be invaluable. Would you please consider the merit of the proposal outlined above. I would be honoured to discuss it further with whomever you consider appropriate. Yours very truly, Canadian Property Tax Association Peter Hume, Chair, MPAC Dave Johnson, Chair, Assessment Review Board Association of Municipal Managers, Clerks and Treasurers of Ontario Federation of Northern Ontario Municipalities Hon. Janet Ecker, Minister of Finance Marcel Beaubien, MPP Association of Municipalities of Ontario Association of Municipal Tax Collectors of Ontario Municipal Finance Officers Association Institute of Municipal Assessors Copies: 42 Municipalities Supporting Assessment Competition That a letter be sent to the Honourable Janet Ecker, Minister of Finance, with a copy to Gary Stewart, M.P.P., indicating that Council supports and encourages the introduction of private-sector competition in the propertY assessment field. 'HAT the Council of the Township of Assiginack support the proposal that assessment services be extended to private sector competition in the property assessment field as proposed by John Hogg of Cole-Laver-Trumble Canada Inc. 'hat the Council of the Corporation of Callander supports the proposal that AssesSment Services be extended to private sector competition in the property assessment field as proposed by John HOQQ, of Cole-Laver- Trumble Canada Inc. Central Manitoulin 'hat we support the concept of private sector property assessment providers as outlined by Cole Layer Trumble Canada Inc. That further to the correspondence circulated to the property assessment field Minister of Finance from Cole, Layer, Trumble, Canada Inc: the Council of the Town of Espanola respectfully requests the Ministry to seriously explore a cost benefit analysis to determine the advantages and disadvantages regarding private sector property assessment, and: that this analysis be conducted by a firm recommended and directed by the provincial auditor. Be it Resolved that the Honourable Janet Ecker be asked to reconsider M.PAC.'s Structure as a monopoly and to allow competition in order that municipalities not be starved off delinquent assessment functions. And further that the Province develop and maintain equitable property levies. AND BE IT FURTHER RESOLVED that the Province of Ontario reconsider the legislation that forces municipalities to only use MPAC for assessment related services and consider introducing private sector service providers to ensure competition, accuracy, fairness, timeliness and value to taxpayers THAT the Regional Chairman be requested to write the Minister of Finance, copying the Chair !of MPAC, indicating that if there is interest in benchmarking MPAC's costs versus the private sector via RFP proposal, Halton would be willing to consider being a "Test Site". Be it resolved that Council endorses and supports the request of Cole Layer Trumble Canada Inc., to write to the Minister of Finance to encourage the introduction of private sector competition in the property assessment field. [Supporting resolution. March 11, 20031 RECOMMEND THAT Report FIN2003-23, "Private Sector Assessments", be received; and THAT a letter be sent to the Minister of Finance asking that the Ministry seriously explore the benefits and disadvantages of private sector property assessment. That council supports John Hogg's submission to the Honourable Janet Ecker regarding private-sector property assessment. THAT the request from Cole Layer Trumble Canada Inc. with respect to the introduction of private-sector competition in the property assessment field be endorsed. Be it resolved that Council of the Municipality of Magnetawan does hereby support the proposal by John Hogg of Cole-Layer-Trumble Canada Inc., that Assessment Services be extended to private-sector competition in the Property Assessment Field. Council believes that competition within the property assessment industry will provide greater obligation to the end user and enrich the services to all stakeholders RESOLVED: that council supports suggestion from the organization named Cole, Layer, Trumble Canada Inc. that the province of Ontario introduce the concept of private-sector property assessment providers. Be it Resolved that the Honourable Janet Ecker be asked to reconsider M.PAC.'s Structure as a monopoly and to allow competition in order that municipalities not be starved off delinquent assessment functions. And further that the Province develop and maintain ,equitable propertv levies. A.sphodel- Norwood A.ssiginack Halton Hills Halton Region ~ Kawartha Lakes Leeds and The ¡Thousand Islands Magnetawan Matachewan Nairn & Hyman New Liskeard Haliburton Callander Espanola Johnson Laird of2 1 Page .A ..., <it.) Municipalities Supporting Assessment Competition HAT further to correspondence circulated to the Minister of Finance, Janet Ecker from John Hogg of Cole Layer Trumble Canada Inc. Council respectfully request the Ministry to seriously explore the benefits and disadvantages regarding private sector property assessment. Letter to Minister of Finance: "Our Reeve Robert Corriveau recently spoke with John Hogg, of Cole, Layer, Trumble Canada Inc. concerning private-sector competition in the property assessment field. Your ministry must seriously consider exploring the benefits and disadvantages of private sector property assessment." That Council support private sector competition in the property assessment function and the Minister of Finance, our local MPP's and local municipalities be so advised. That Reyerson Township Council supports John Hogg's submission to the Honourable Janet Ecker regarding private sector property assessment. To endorse the letter received from Cole-Layer-Trumble-Canada Inc., Property Tax Solutions, supporting the concept of private-sector property assessment providers from municipalities and FONOM. The 2001 provincial budget designated MPAC as a monopoly, eliminating any possibility of healthy competition in Ontario's property assessment industry. Through competition, greater accountability, enhanced service levels and potentially reduced costs will result. Be it Resolved that this Council does hereby support the proposal that Assessment Services be ,extended to private-sector competition in the Property Assessment Field as proposed by John Hogg, of Cole-Layer-Trumble Canada Inc. [Supporting resolution. April 8, 20031 Be it resolved that the Council of the Corporation of the Town Thessalon does hereby support the proposal that Assessment Services be extended to private-sector competition in the Property Assessment Filed as proposed by John Hogg, of Cole-Layer-Trumble Canada Inc. That Council hereby support the introduction of private sector property assessments to Ontario's propertv assessment industl Page 2 of2 44 North Dundas South Algonquin Strong The North Shore ,Thessalon Peterborough County Ryerson hitestone Papineau- Cameron MUNICIPALITY OF CHATHAM-KENT CORPORATE & COMMUNITY SERVICES FINANCIAL SERVICES Mayor and Members of Counci Stuart Wood, CMA Manager, Financial Services TO FROM Treasurer / June 23, 2003 DATE Services Provision of Competitive Propert't Assessment SUBJECT RECOMMENDATIONS that: Council support competition and privatization in the provision of property assessment services to promote efficient and effective use of public resources and notify the Minister accordingly. The Association of Municipalities of Ontario be advised of Chatham-Kent's support on this matter. recommended is It 1 2 BACKGROUND The Municipal Property Assessment Corporation (MPAC) currently provides al assessment and related services to the Municipal sector. MPAC is both a monopoly and a Government Agency. While Chatham-Kent is currently pleased with the service it receives from MPAC, there is no basis for price and service comparison as there are no other service providers. This report is prepared as an introduction to the attached correspondence provided by a private sector assessment company. The report does not favour one assessment provider over another but supports the freedom of choice available through competition kQMMENTS The President of Cole, Layer, Trumble Canada Ltd. (Mr. Hogg) approached the Municipality a number of years ago wishing to provide assessment services. Subsequent changes to proposed legislation resulted in a continuation of direct government control over assessment related matters and his proposal was dropped Mr. Hogg has contacted the Municipality again requesting that Chatham-Kent endorse private sector competition in property assessment services along side MPAC. The specifics of his proposal are outlined in the attached letter addressed to Premier Eves 45 2 Provision of Competitive Property Assessment Services The letter outlines the creation of a Municipal Assessment (Government) Authority that would ensure comparable assessment standards; the cornerstone of Provincial concerns. This would be achieved by: Licensing qualified Assessment Service providers Standardizing the request for Proposal (RFP) used by municipalities Maintaining a Province wide assessment data bank Calculating Province wide assessment costs to ensure cost effectiveness Conducting periodic Provincial audits of service providers Paying all service providers centrally to maintain current municipa · · · · · · is funding levels Also attached is a list of Ontario Municipalities that support competition for assessment services so far. Included in each case is the wording used in each motion. We agree in this report, along with Mr. Hogg, that any service effectively provided at a reasonable cost through the private sector should not be the exclusive purview of Government. It widely demonstrated that competition, while not always perfect, leads to innovation lower cost and better services. Monopolies and government-controlled entities are not usually driven by these same prerogatives. In Mr. Hogg's letter, he states that private sector costs are about half those of MPAC; this based on experience elsewhere, including Alberta. If these savings could be achieved, it represents $60 million annually in Municipal taxes that would become available for other priorities. On this same basis, Chatham-Kent could save $600,000 annually. Rather than looking for compelling arguments in favour of privatization and competition, more logical in a free enterprise system, one looks for compelling reasons to retain a government monopoly. In fact, competitive assessment services are widely available in the United States and in several Canadian Provinces. With a healthy private market for assessment services elsewhere it would be archaic to continue MPAC operations wi~hout the benefit of competition. Only through the process of competition can the true value of a service be effectively measured. COMMUNITY STRATEGIC PLAN report supports the following objectives and strategic The recommendation in this directions Chatham- is supportive to the whole of that Encouraging community leadership Kent E for all community E:2 Encourage public participation In decision making and input issues '" 46 3 Services Comgetitive Progert~ Assessment Provision of Expected Results: recognition for our community leaders the remainder of the Community on not adversely impact ncreased The recommendation wi Strategic Plan . OTHER~CONSUL TED Mr. Hogg first contacted the Chief Administrative Officer (CAO) who has offered to introduce him to AMO. The CAO's support for this initiative and the potential savings available have resulted in the preparation of this report and Council's consideration of the recommendation provided. FINANCIAL IMPLICATIONS There are no immediate financial costs or benefits to supporting the introduction of competition in the provision of assessment services. However, should the Province agree to competition, then the annual savings to Municipal Government could be around $60 million across the Province and $600,000 in Chatham-Kent in particular. Reviewed by: Prepared by: Gerry Wolting, CA Director, Corporate Services Stuart Wood, CMA Manager, Financial Services/Treasurer Reviewed by: Reviewed by: ~ Joe G. Pavelka, P. Eng. Chief Administrative Officer Greg G. Keating, B.A., M.P.A. General Manager Corporate & Community Services Letter from Cole, Layer, Trumble Canada Inc. List of Municipalities Supporting Assessment Competition SW:dlm Attachment: Services.doc Provision of Property Assessment 4'!" ,47 RTC\F&ps\Finance\2003\RTC021 ~~ ----..·--1~"'·-- ! I r ",i ,-- - V-&/,,.J::.'Eâ,2t.-_"¿-~JQç,,y..... C~::I.¿____ P "\, t i ~..._- ~ ,.......-.,..;;-'"".~' _..H..·..-' " ~ . " . ..... ~Æ::. ' ../ 'v...) , :..".r.~~". --____J.,c.).)_" L ..~ -Q:D--",-~~~.,;~._L(""k~j-P'-'d2-¡~"'J\Q.,,¿- .iJ,..n '----A _ / \ ___~..CV~""L__. ~~-:'~_:'---~--~-~'~~______"__~_m__ ·___m___. ! - 7-- ¡L_. ----- . ---- ___L I ~":1 f¡ IA: I ./1í\ - ttl""^.'~~~-j~Y::,,,!\-- r\I'1--1 V\ß, --'é"7'-_L"-'r~"~--'- .---.,------ ¿< ,( )\.- '" .fJAS('...! -~A. ,--___ ) ....0-' '- ___M"_____.__ ~--_..._._-_.---;-._--- / -- ---~+ L~ \ \ ~-- _;"7'--~ --- the 22.2003 Items for ---r ¡ James Downey, Advisor to the Minister on Rural Education Strategy, concerning consultations on Ontario rural education strategy. (ATTACHED) A nformation - (Consent CORRESPONDENCE-Ju 1 the Ray Parks Family, and from Gerda Spruyt and Family Thank you card from (ATTACHED) 2 Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Premier Ernie Eves, and Honourable David Young, Minister of Municipal Affairs and Housing, concerning the proposal to hold referendums before raising property taxes; 2) Honourable David Young, Minister of Municipal Affairs and Housing, calling on the government to revise the Line Fences Act to reflect joint financial obligation of abutting landowners for lateral boundary fences; 3) Honourable Jerry Ouellette, Minister of Natural Resources and Honourable Helen Johns, Minister of Agriculture and Food, regarding relinquishing jurisdiction over the deer and elk farming industry to the Ministry of Agriculture and Food; 4) Honourable John Manley, Deputy Prime Minister and Minister of Finance, with copy of correspondence from the Western Wardens' Caucus concerning the elimination of tax on interest on Municipal- Opportunity Bonds; 5) Honourable Helen Johns, Minister of Agriculture and Food, and Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food regarding the negative impact on livestock industry by Mad Cow Disease; 6) Honourable Ernie Eves, Premier of Ontario, requesting avoidance of an election being called concurrently with the upcoming municipal elections. (ATTACHED) 3 machine regarding slot Manager of Legislative Services, City of London (ATTACHED) L.M. Rowe revenues. 4. Sheila Rodaway, Secretary, Old St. Thomas Church Restoration Committee, expressing thanks to Warden for comments at Anniversary Service. (ATTACHED) 5 ticket revenue - Thomas, regarding City of St. N. Roy Main, City Administrator, Highway 401. (ATTACHED) 6 the Wayne Easter, Solicitor General of Canada, responding to concerns regarding security classification of federal offenders. (ATTACHED) 7 AMO Member Communication FOR YOUR INFORMATION: 1) Province to Close Judson Street Stores. (ATTACHED) 8 AMO Member Communication ALERT: 1) New Nutrient Management Rules. (ATTACHED) Elgin-Middlesex-London, concerning consolidation of Geriatric (ATTACHED) Steve Peters, M.P.P Psychiatry Services. 9 regarding consolidation of N. Roy Main, City Administrator, City of St. TÞ10mas Geriatric Psychiatry Program. (ATTACHED) 10 48 ® Ontario RECEI\JÈD Stratégie d'éducation en·milieu C.P.50 77, rue Wellesley Ouest Toronto ON M7A 1N3 Téléphone: (416) 325-2577 Télécopieur: (416) 325-6370 Courriel : info@ruraleducationstrategy.on.ca rural Rural Educetlon Strategy P.O. Box 50 77 Wellesley Street West Toronto ON M7A 1 N3 Telephone: (416) 325-2577 Facsimile: (416) 325-6370 E-mail: info@ruraleducationstrategy.on.ca 2 2003 OOUmY Of ElGIN ~TR.41'fíf£~ JUt June 24, 2003 Mrs. Sandra J. Deputy Clerk Elgin County 450 Sunset Drive St. Thomas, ON N5R 5Vl Heffren Heffren, Sandra J. Dear Mrs my thanks for your contribution to the consultations on Ontario's rural education Please accept strategy. To date I have received just over 100 written submissions, all of which have, or shortly will have, ld. The quality of these submissions speaks well of educational support and governance in been re our province. In addition, over the past two weeks I have met with 84 invited participants in roundtable discussions held in seven locations across the province. I have also had the great pleasure of visiting six small schools, at least one from each of the four school board divisions. I completed my consultations by hosting a series of one-on-one meetings over two days in Toronto with stakeholders and interested parties. While I've read and heard a wide range of perspectives and concerns, I am pleased that there seems to be sufficient convergence to provide me with direction as I now attempt to give the Minister of Education good counsel on the allocation of the additional $50 million ongoing that the government has made available for a rural education strategy. Once again, I want to thank you for your contribution. Since this review derives from a recommendation of the Education Equality Task Force, it is my hope that my own recommendations will serve, in the same spirit as those made by Dr. Rozanski, to foster the best interests of Ontario's students and our public education system. James Downey Advisor to the Minister on a Rural ;2\'9 Education Strategy t o 0. Q) ~ >- -¡¡ t (\ :0 o >- C :0 o o " 1;5 Q) -" o Q) ro Ci E Q) I- ro :0 1:5 « M o o N ¿ « <D N 6i M o o N ;¡o ~ ;::: o >- ro '" 0 0 '" C ~ 0 ~ 0 ~ " ro "- N 0 ~ 0 '" M ~ N Ü ~ O. '" N '" o ro ro ,- M' ~ .¡- 1--" '" ~ ro '" >-'" ~ "- "', ro ~ ~ Õ I- ~ M ~ '" N 0 "- ro '" N <D ~ 0 "! -" ro «) 0 N 0 '" '" <D LC) M ro N >. .!:: M c::, <D M, M, E E ",: "- 0 ~ :0'0 0 "- '" 8« ~ ~ 0 I- >- >- <D :;;; ~ ro 0 ~ ~ - "! ,- '" ~ 0 "- ~ ro '" <D oi 0 N " " ro 0 N '" o ~ <D. 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Thomas, Ontario N5P 1 C4 lti Ontario Room 331 Main Legislative Building Queen's Park Têl:(519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co @ontia.ola.org M.P.P. LONDON JUN ¿'a 200J S'.I'EVEPEtËRS, ELGIN - MIDDLESEX Toronto, Ontario M7 AtÄ4 Tel: (416)325C7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontia.ola.org & Housing Honourable David Young Minister of Municipal Affairs 17th Floor, 777 Bay Street Toronto, ON M5G 2E5 Rm 281 June 23, 2003 Premier Ernie Eves Legislative Building, Queen's Park Toronto, ON M7 AlAI Dear Premier and Minister: Please find enclosed a resolution !Tom the County of Elgin calling on your government to withdraw a key element of your election platform, 'The Road Ahead' Specifically, the County of Elgin joins a chorus of municipal voices calling for the withdrawal of a proposal for all municipalities to hold referendums before raising property taxes. Your government has already downloaded a myriad of responsibilities upon municipalities and has failed to give them the necessary financial tools to deal with the increased workload. With this referendum proposal, your government promises to completely handcuff municipalities when it comes to meeting their local needs, not to mention the financial burden they would face holding these referendums. Ministers, I urge you to reconsider this part of your electiofl platform and to immediately rescind plans to force municipalities to hold costly referendums before attempting to raise local property taxes. Municipalities already have the ultimate referendum to deal with the displeasure of its citizens - an election. I would appreciate your reviewing the resolution, responding to the County of Elgin and forwarding copies of your letters to my office. Thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin- Middlesex-London Thomas, Ontario, N5R 5VI Drive, St. Cc: County of Elgin, 450 Sunset , , , 15) Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 ~ Ontario Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1M Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co @ontla.ola.org STEVE PETERS, M.P.P. ELGJN _ MIDDLESEX - LONDON Tel: (416)325-7250 Fax: (416) 325'7262 Email: steve__peters-mpp @ontla.ola.org ... ,,,!!lty :; () 200J and Housing June 26, 2003 Honourable David Young Minister of Municipal Affairs 1 ih Floor, 777 Bay Street Toronto, ON M5G 2E5 Dear Minister: Please find enclosed a resolution ftom the County of Elgin that supports a County of Grey resolution calling on your government to revise the Line Fences Act to reflect the joint financial obligation of abutting landowners to be responsible for construction, maintenance and repairing of fences that mark the lateral boundaries of former rail lines. Minister, I would appreciate your reviewing this issue, responding to the counties and forwarding copies of your letters to my office. Thank you in advance for your time and consideration. Sincerely, <s~ \k:: Steve Peters, M.P.P. Elgin- Middlesex-London S2 Cc: County of Elgin County of Grey Constituency Office: 542 Talbot Street 51. Thomas, Ontario N5P 1 C4 ~ Ontario Room 331 Main Legisiative Buiiding Queen's Park Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email:9teve _peters-mpp-co @ontla.ola.org STEVE PETERS, M.P.P. ELGIN- MIDDLESEX -LONDON Toronto, Ontario M7A 1M Tel: (416)325.,7250 Fax: (416)325"7262 Email: steve-,-peter.s-mpp @ontla.ola.org JUN 23 2003 Honourable Helen Johns Minister of Agriculture and Food 11 th Floor 77 Grenville Street Toronto, ON M5S IB3 June 17, 2003 Honourable Jerry Ouellette Minister of Natural Resources Room 6630, Whitney Block, 6th Floor 99 Wellesley Street West Toronto, ON M7 A 1 W3 Dear Ministers: Please find enclosed a resolution from the County of Elgin that endorses an Ontario Federation of Agriculture resolution regarding the Ministry of Natural Resources relinquishing jurisdiction over the deer and elk farming industry to the Ministry of Agriculture and Food. Also find enclosed similar resolutions from the Township of Southwold and the Township of Georgian Bluffs. Ministers, many people involved with elk and deer farming believe the industry should be regulated by the Ministry of Agriculture to truly reflect the nature of the business. should be regulated as an agricultural product, I also feel the deer and elk farming industry not as a natural resource. Ministers, I would appreciate your reviewing the correspondence, responding to the municipalities and the OFA and forwarding copies of your letters iò my office. Thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: County of Elgin Township of South wold Township of Georgian Bluffs Ontario Federation of Agriculture 53 Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tèl: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co @ontla.ola.org ~ Ontario ~TEVE PETERS,M.P.P. ELGIN ~. MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 Tel: (416)325-1250 Fax: (416) 325-7262 Email: steve__péters'mpp· @ontla,olàorg (" "/ JUN tic 200J June 26, 2003 Honourable John Manley Deputy Prime Minister and Minister of Finance 140 O'Connor, 21 st Floor, East Tower Ottawa, ON KIA OSS Dear Minister: Please find enclosed a letter from Warden David Oliphant, Chairperson of the Western Ontario Wardens' Caucus. Warden Oliphant and his caucus would like the federal govermnent to join with the Ontario govermnent in eliminating the tax on interest on Municipal Opportunity Bonds to make these bonds even more attractive to the marketplace. Minister, I would appreciate your reviewing the letter, considering the request and responding to Warden Oliphant. I would also appreciate your forwarding me a copy of your letter. Thank you in advance for your time and consideration. Sincerely, 'St ~k Steve Peters, M.P.P. Elgin-Middlesex-London Cc: Warden David Oliphant, Chairperson, Western Ontario Wardens Warden John R. Wilson, County of Elgin Honourable Gar Knutson, Secretary of State (Central & Eastern Europe & Middle East) Honourable Janet Ecker, Minister of Finance Caucus 54 Constituency Office: 542 Talbot Street St. W Ontario Room 331 Main Legislative Building Queen's Park Thomas, Ontario N5P 1C4 Tel: .(519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 STEVE PETM~'~i¡V~" ELGIN - MIDDLEn~m""lJI Toronto, Ontario M7A 1M steve _peters-mpp-co @ontla.ola.org Tol Emai (416) 325-7250 (416) 325-7262 steve_peters-mpp @ontla.òlå.org Tel Fax: Emai 10 2003 cmlm'OFa~ ,M~M!~¡¡SmA'nVE8f!:l'Wfœ::s JUt Honourable Lyle Vanclief Minister of Agriculture and Agri-Food Room 607, Confederation Building House of Commons Ottawa, ON KIA OC5 July 7, 2003 Honourable Helen Johns Minister of Agriculture and Food 11 tl, Floor 77 GrenviUe Street Toronto, ON M5S 1B3 Dear Ministers: Please find enclosed a resolution trom the County of Elgin that supports a County of Grey resolution caUing on senior levels of government to take immediate action to mitigate the negative impact on the livestock industry by the discovery of a BSE positive beef cow at an Alberta farm. While credit is due to many of our regulatory bodies in addressing this issue, more has to be done to protect and support our entire livestock industry both provinciaUy and nationaUy. The economic impact of our border being closed to exports to foreign markets is costing our beef industry alone $11 million per day nationaUy. The package simply does not do enough to support our livestock industry. Compensation only applies to losses farmers incur for animals slaughtered in Canada within 14 days. In addition to this, the vital dairy export sector of our livestock industry is forgotten within the current program. The program inherently discriminates against auction markets, licensed dealers, future finishers and exporters who are all needed to bid on cattle. While 1 realize financial assistance packages have been prepared, our farmers require short-term, immediate financial support as weU as a longer-term plan to stabilize the broader industry. Ministers, 1 urge you to show your commitment to our livestock industry by taking the necessary steps to address the financial burden faced by the entire industry. lwould appreciate a prompt response, Thank you in advance for your time and consideration. Sincerely, ~\k Steve Peters, M.P.P. Elgin-Middlesex-London Cc: County of Elgin; County of Grey; Ontario Cattleman's Association; Ontario Cattle Feeders' Association 55 Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 Tel: .(519) 631-0666 Fax: (519) 631-9478 Free: 1-800-265-7638 1&1 ~~A Ontario STEVE PETERS, M.P.P. ELGIN- MIDDLESEX - LONDON Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1M steve _peters-mpp-co @ontla.ola.org Tol Einai Tel: (416) 325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla:òlà.org r:;n;:~!þ nn::D"" . r'!!t lI&.: \,,w S""" m Vi ¡,; 2001 CQUHW'JfaSI1 "~'.;1!1l! 'M"''''''' .,'w,' '.' ii2""'",¡¡¡;,M"ß' ¡11;I~'i~T;-;t/i~~~ ~!fMïn}' 1\~r;: ,,-.tf.:J'IN:.0'~~,~ ',' " 'C' 10 JUt July 7, 2003 Honourable Ernie Eves Premier of Ontario Legislative Building, Room 281 Queen's Park Toronto, ON M7 A 1A1 Dear Premier: Please find enclosed a resolution ITom the County of Elgin that requests both the federal and provincial governments to avoid calling an election concurrently with the upcoming municipal elections being held across Ontario. I agree that having another election, either provincially or federally, fall within the same general period of the provincially mandated municipal elections would cause needless confusion to this province's voters. I would appreciate your reviewing the resolution, responding to the County of Elgin and forwarding a copy of your letter to my office. Thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Ontario, N5R 5V1 56 Thomas, Drive, St. County of Elgin, 450 Sunset Cc RECEIVED 2003 OOtM'Yi!>F aWN A,",,~,,1!'¡%J)1"'r~{t,TI¡ jlre !\1l':OO>"/U;¡::$' MU:"" ',-'", ¡', J. _ - I (I t~, ......c::;nw~,~J ../;."J 9 JUt 300 Dufferin Avenue P.O. Box 5035 London, ON N6A 4L9 Deputy Clerk ~ÚE£::ii&Ú; London CANADA July 8, 2003 Mrs. S. J. Heffren, County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Re: Slot Machine Revenues Control at its meeting on July 2. 2003. filed your noted and Counci Municipal 13, 2003 was considered by the Board of the Control On the recommendation of the Board of communication at its meeting on July 7, 2003. Your letter of June ~¡(:;fj2 L. M. Rowe Manager of Legislative Services /crg The Corporation of the City of London Office: 519.661.64DO Fax: 519.661.4892 councii&committees@city.london.on.ca www.city.london.on.ca 57 "\ / \ \ ~ I (2~,' b REC~~'vED N. ROY MAIN City Administrator 2003 COl:lmY Of aGIFI! N5P 3V71\"'~II'iI~,'¡lj'r'l:\).!mn; fJíi>pr¡nœ,o:> Ftv"mwf,.~~'".~~, \r"'~ ~'..,,,; î1'J:!)-~tt;i~ JUl 14 ST. THOMAS 545 Talbot Street . P.O. Box 520, City Hall . St. Thomas, Ontario Tel: (519) 631-1680 or Fax: (519) 633-9019 July 8, 2003 Administrator Mr. Mark McDonald, County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5Vl McDonald Mr. Dear 401 This letter is to inform you that City Council at its meeting of June 7, 2003 adopted the following resolution regarding the Ticket Revenue on Highway 401; hwa Re: TIcket Revenue - H "THAT CA-59-03 regarding Ticket Revenue from Highway Traffic Act violations occurring on Highway 401 within the territorial boundaries of Elgin County be received as information." nformation Please advise if the City can be of any assistance In your further discussions with Chatham-Kent. your Report CA-59-03 has been attached for strator 59 MPP S. Peters, Mr. cc No. CA-59-03 File No. Report Corporation of the City of St. Thoma.s Date July 3, 2003 Attachment Mayor P. Ostojic and Members of Committee of the Whole (Finance & Administration) ST. TIIOMAS Administrative Services "~'~, City Administrator ,nue - Highway 401 N. Roy 'v,~,,, Ticket Directed to Department: Prepared By Subject: Recommendation "THAT CA-59-03 regarding Ticket Revenue from Highway Traffic Act violations occurring on Highway 401 within the territorial boundaries of Elgin County be received as information." At the April 28, 2003 meeting of Council, Council received Report CA-26-03 regarding the County of Elgin's request to meet with the Attorney General to discuss the sharing of Provincial Offences Act (POA) revenues on Highway 401 within the County of Elgin's boundary Report: When the responsibility for POA was transferred to the Municipalities, the Municipality of Chatham-Kent was given the responsibility for courts administration and the collection of all revenues associated with Highway Traffic Act offences. Elgin County has rightfully asked to share in a portion of the revenues that were derived from offences occurring within the Elgin boundaries, recognizing an administrative fee would be owing to Chatham-Kent. It has not been the position of Elgin to change the procedure and have the offences prosecuted in Elgin but rather to share in the revue as Chatham Kent. The Attorney General, the Honourable N. Sterling has reviewed this issue and has directed that the matter be resolved at the iocal level between Elgin County and Chatham-Kent. Elgin County subsequently pursued this matter however Chatham-Kent has recently decided to maintain the status quo and not pursue revenue sharing. The County, as the administrating Municipality for POA will likely be pursing this matter further, and as developments unfoid, Councii will be apprised accordingly. Respectfully, N. Roy Main City Administrator Other HR Cítv Clerk PlanninQ Env Services Treasury Reviewed By RECE~'VED Solliciteur général du Canada Jut 11.4 2003 COM!\r!'Y OF WEISJ\t "I">M~~'!~"'ì!'",(¡:: t'''''~U'''I~'' m~f<Qfiffr'·dj¡.·~nl~.!;.'k:£~ ~n",h:~}.j:) Ottawa, Canada K1A OP8 Solicitor General of Canada ,0 3 JUL 2003 Mrs. Sandra J. Heffren Deputy Clerk The Corporation of the County of Elgin 450 Sunset Drive St Thomas, Ontario N5R 5VI Heffren: Thank you for your letter of May 28,2003, conveying the concerns of the Canadian Association of Police Boards (CAPB) regarding the security classification of federal offenders, as reflected in a resolution passed by your Council. Dear Mrs. I have recently addressed delegates to the Canadian Police Association's 9th Annual Legislative Conference, and have met with a number of police associations. My officials have aided in the establishment of a Police Association Advisory Committee that includes the Canadian Police Association, the Canadian Association of Chiefs of Police and the CAPB. The members of this forum have met several times for open and frank discussions of topics of interest to the police community. In regard to the determination of security classifications within penitentiaries, I must emphasize that the Correctional Service of Canada (CSC) has exclusive jurisdiction with respect to classification and placement of federal offenders. Offenders are normally accommodated in an institution that offers a regime of contïol, supervision, programs and services consistent with their assigned security classification. Section 28 of the Corrections and Conditional Release Act (CCRA) states that CSC shall take all reasonable steps to ensure that an offender is confined in a facility which provides the least restrictive environment for that individual which is consistent with public safety. Offenders are assigned a security classification based on an assessment of factors related to public safety, escape risk and institutional adjustment Each offender is assigned a security level based on that assessment, which is completed on a case-by-case ./2 Canadã u '6 J 2 basis. Offenders require maximum security if they present a high probability of escape and a high risk to the safety of the public in the event of escape, or if they require a high degree of supervision and control within a penitentiary.. It must be noted that medium- security institutions have similar perimeter security controls to maximum-security facilities In addition to housing offenders who do not pose an undue risk, minimum security institutions serve as necessary bridges between the restrictions of the higher security levels and the relative fteedom of community supervision. Numerous studies have shown no evidence that the increased incarceration of offenders by itself contributes to a reduction in Hie incidence of crime. 'Offenders comeftom ;our communities, and the great majority will return either on a conditional release program or at the end of their sentences. The safest way for them to return is through supervised assistance and control in the community while they are still under sentence. As you may know, the Government has responded to the recommendations of the statutory review of the CCRA carried out by the Parliamentary Standing Committee on Justice and Human Rights. While Standing Committee found the correctional system and conditional release processes to be basically sound, the committee made a number of recommendations for positive change. The Review was followed by nation-wide consultations with victims of crime and organizations that represent them. Most of the Committee's recommendations have already led to positive change as outlined in the Government's response tabled in the House of Commons On June 4, 2003, the Government introduced Bill C-40. This legislation will amend the CCRA to expand the category of offenders who are ineligible for accelerated parole review, require the review ofthe case of every offender entitled to statutory release for the purpose of determining whether to impose additional conditions or refer the case for detention, and establish the right of victims to make a statement at National Parole Board hearings, among other things. The CAPB and your Council will be reassured by the continuing attention being directed to areas of interest to them through the regularly scheduled Federal/Provincial/ Territorial meetings of both Ministers and Officials Responsible for Criminal Justice. The most recent example of action resulting ftom these meetings is the tabling of Bill C-23 proposing a national sex offender registry. This Bill is in addition to the steps taken through the earlier amendment of the Criminal Records Act to flag pardoned criminal records of sex offenders to better protect Canadians ftom those who attempt to become volunteers or employees with organizations who serve children and other vulnerable individuals /3 162 3 The Government has enacted a number of measures in recent years that contribute to public safety. Some of these include strengthening rules for dangerous offenders, the creation of a long-term offender designation and the establishment of the national screening system to check the background of people working with children. I recognize that this response will not meet all the demands made by the police associations. However, I can tell you that these concerns and suggestions are taken very seriously. Thank you again for sharing these views. ~ti;- Sincerely, ~~ Wayne Easter, P.C.. M.P. 63 Page 1'11'13 CLERK-Elgin Co 519 633 7661 ASSOCIATion OF?-) EST 1'17/11/1'13 22:11'1:35 02/02 Association of M unicipalHies of Ontario p, 619 £.~- 393 416 97 FAX NO, 260 9 PM ~"it!,!l¡ ~~A'&.I For 'Y r (})r"¡forrn at 03 JUL -11-03 FR UtliV6rf¡l(y Avenuo, SUlh;! 1701 ToronlQ, oN. M:iG 1E:!l 071-9056 ·1:1:oe: (41G) 071·61Ð1 ma1r: amO@ilt)l(1 rnunlcom r::OI1~ "I , {4 H on " I ou Clerk and Council. of tIle n, tlw (dfI:J/ililll1 2003 - FYI 03/015 July 11 Im,lctlir¡te Atim1tior For EMS equipment PROVINCE TO CLOSE JUDSON STREET STORES <md other to supply ambulances k;sue: Municipal services to find alternative means and (~Iarifìc:ation (.)f AMO's position nd On M~JY Hi, 20¡)O, Davi(J Tilson, the then Provincial Co-chair of the Land Ambulance Implementation Stc()rinu Cornmil\ee (LAISC) ;mnounced in a Mcmorandum "". the extension of opemtion of the Díslribulìon Cenlre and tho access to the Ontario Government Pharmacy have been approved for up to n fwlMr fivo (U) years." It W<JS later COllfirmed ai the December 18, 2000 LAISC meeting that Judson would be "... open unlil ¡¡t lø3st JamJ;;¡ry 1, 2006 (unless the Store is not being utilized by munic!p¡;liti("~~).,, ß~}()kni'm Social Street Tho Mini,;try of Hmlltl') and Long-"f'erm Care Is currently nolifying municipalities and District Sorvicos Administration Boards (DSSABs) responsible for ambulance services that the Judson Storef': will bü closed by March 31,2004. AMO has, sineo land ambulance W<1S downloaded to the municipai sector, argued that the Judson Stores ¡,hould wrnt1in open. so rnunlcipalities and DSSABs (especially those from Rural and Northern Ontario) could take advantage of Lhe savings due to bulk purchasing, and thø technical Ðssistance pruvi(I()d hy ,Judson stiilff. Tho Prnvillco rnndo this decision to dose the supply/distribution centre and only consulted AMO on a tirnolil1o. We advised tllat 2004 made more sense than 2003. The Associ;;¡tion was disappointed th;;¡t the {JovornlY1cnt (;ho$e Il()t to fulfill its commitment regarding Judson, and that they wanted to close the facility as ~;()on as possible. Judson will now remain open for approximately nine more months. It is our LIIKJcrstl1ndino that tlw Association of Municipal Emcrgency Medical Services of Ontario (NAEMSO) i" exploring aitern;;¡tive arrongernents for municipalities and DSSABs to bulk purchase v"hiclo,.. equipm,mt and the othcr products that Judson provides to create as much savings as posnib!0h The Provincial \Jov,~mmont Illay want to now revÎew its role in setting vehicle and equipment standards sinCí~ it will no longer be involved in procurement. Standards should not limit the ability of some nl.lnic;jf.l~.1IitiÐ(; to devd<.)p joint procurement agreements with other jurisdictions A(;U.(;n: AMO will monitor the progress on municip;;¡I/DSSAB procurement activities In June, AMO sl.Ispo/ldot! its involvement in the LAISC process because the Committee's recommelld¡;¡tiolls had not IJcen fully adopted by the government, nor had its advice been sought prior to several Provincial c1ecísk)ns, nolwiU\slandillg thai corrospondence from the Ministry to municipalities made it appear that LMBC W~H¡ rO"p()m~íble for decisions or delays in decisions. TI];S !l'Ifo(JnMiof] is iJV¿¡i/i,1/¡/¡¡ t/1(ol1g/1 AMO's subscrlptiol1 based MUN/COM network at !!Y.!Y.ívAJ)Jl1]/com.s;ç)!1t· For Im)M infl"rmation, pl¡J.1sC cOI1/nG/: Jeff Fislwr, Sonior PoliCY Advisor at 416971-9856 oxt. 315 or emall ins/1m" @.JW¡:I.IMm/¡;Om.(;OI, ,64 Page 882 CLERK-Elgin Co 519 633 7661 ASSOCIATION OF?-) EST 87/11/83 22:89:43 p, 01/02 Assoc;iatíon of Muni cipalities of Ontario r 6191 r"'/ I' , 'i:1 416 97 / FAX NO. 260 8 PM 03 -03 FR 11 JUL- 393 L\1ive,"ilv Avemlé, Suite 1701 TCfonlo, ON M!CG 1[.6 To!: (416) 971"9856' fax: (416)971-6191 elYk'1i!: QTlO@~1mo.n1unicom.conl .,,, ...., !"~i, ~i,"~1,(\'~¡'" 1'"'~, y'. i¥'~! ¡f,1 I;:"¡ """,,,, _NIl« ~......""",,- ,,,,.' ". ~."". ",',"" \ I) "",.1:\. !~,/"¡.',,,,",ri" ~~:¡\'I..!r,¿i.-":"'" ¡'lIlt'! tl,r,~J I"~ VIlli ~~~g~ ,,~..~ ~~JI'\¡~~"'~L '~I .< " ,'I '/I, ~ . ;:~~ "-i\,\:,', ,I i,~\,',.. ,.",{).i,f;~ .1';" \~~,\, ~OJM(¡)¡~~; 2003 - Alert 031038 July 11 Councif attenlion of the Clerk a4d tlw imfl)<!äit:lt<3 To issued (NMA) NEW NUTRIENT MANAGEMENT RULES i the Nutrient Management Act 81 ß under r~cÇJulations F-'rovincií~ 1$~;l!O : B<,,(:~;gwound On Junn ;\0, 200:1, tho Provinco mad the NMA Ragulations. They will not be gazetted until July '191t" but nro aVi)ilable at; w,Ww"n..OjL9J1Cai9JY1AFF1N<mql.!§h/aQ()p.,;;/index.lltmI. In order for st<'lkoholdel'S to b¡.;come familiar with th~ new rules. they will n()t come into effect until Septombor 30, ?003. This wíll assist munici'pal st¡¡ff, especially Building Officials, to prepare for IfW c:lmI10m¡ 1 he Pr()vin(:(~ also commissioned a consultihg team to do a review of how the current rnunicípa mllrient man"nE1mcnl rogul<Jtory framewo:rk wíll work with the new Regulations. It is our undor¡,liJmling tlìat the study is now compl$te, and should be made available soon. Dr. Wayne Caldwell, who hcad'¡d the consulling te:arn, and made several recommendations to the {Jowrnmcl)l, will be speakinu at the upcolning AMO conference at the "Building Beyond the Bend" workshop on Au¡)ust 19, 2003" As noted in Alolt 03/0'16, the governmc~1 agreed to make significant changes to the draft H"Ol¡I;.1!.iQns/Protoco!s as n result of 'feodt)()Ck from stakeholders. Sevcwl issues were deferred tl.) II J"'wvincÌ<:\1 Advisory Committee for ¡ review. AMO and the Rural Ontario Municipal Associl1tion (11'" repwsantod on tho 20 mbmber Committee that Dr, Caldwell chairs. Issues they will review indude tho standards ~or seasonal outdoor feedlots, appropriate funding rYwvl1Mimns and tho phasc..in of tho appliqation of the Regulations, Under 1.1'10 new NMJI Regulations, municipal sewage processors wi be phased in between Jat1\lary 1, 2005 and J<lnuary 1, 2008, depending on the size of the operation - although winter spmndina of all sGwage biosolids will be b~nned beginning December 1, 2003 Tho Ministry of Aoriculture and Food (OM~F) is now preparing training programs and material for munir;ipal stnff and other stakeholders. Information packages will be distributed this surnnWI, and lraining sessions will follow in the Fall. It is our understanding that OMAF will also be holding plJblíc m~eUngs on tho new R~gulatìons and Protocols throughout the summer, and tho dalm;, times and places will be posted Ion the above website. Action: AMO will continue to update mef,1bers on the progress of the NMA Regulations and Prol()Gol"3, including futuro discussions o;n the rules regarding biosolîds, livestock access to wf,lf;)/wnys, rnnnure Imulage/transfer, w¡:¡~hwat0r and the disposal of dead lîvestock. AMO will provide th" necossary support to its repl'(;!~entatìves on the Advisory Committee lIds InfQrf(¡~Jliot1 is 8v¡.1ilabI0 t/1rougfl AMO's sllbs~riptioll based MUNICOM network Qt W~!..'ð..f1ItmlffJl¡)ßonl "'Qr m,,"\) ¡¡,f<:trrn;¡tkll1, pleaso contact: JQff Fis/jer@416 91/·9856 ext. 315 or email: 1ff J" gl~J!k) ª}ll~~~;.U!.u~]lçö..!Q·_çg_m, . 65 Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 ~.B ~~A Ontario Room 331 Main Legislative Building Queen's Park Tel: .(519) 631-0666 Fax: (519) 631-9478 Toll. Free: 1-800-265-7638 Emai STEVE PETERS,M.P.P. ELGIN - MIÖDLES¡;X - LONDON T oronto, Ontario M7A1A4 steve_peters-mpp-co @ontla.ola.org R· iF" 4""',\;1""" .,,~ r'··'~· 'J"'j¡. . . 'ffl,,,,W, . 11''''' Ii ~;¡\fl\,;;;~' . i,th~,.w ~¡ ¡¡¡ V 1å1iJ."""o/ (416) 325.' 7250 (416) 325-7262 steve_peters-mpp @ontla.ola.org Tel Fax: Emai 2003 ·...n'"l I"'V fI~ 1\:' I:!t"' t3yR.j ~ f¡ ~ t," ~;.~y,~:,h.X'C,j A J~I>, ~tll) ~~.¡fi'~'h'I"t f! "'tI"!~ ~'¡¡,~." ;-'.'~"'"-~" ,"-'i'"n",f.'> P',~:f}\1,¡t'~~k.ifl~i..; '~R'{', t:+::¡'{1l\t;~:~~ "I JUl July 2, 2003 Honourable Tony Clement Minister of Health and Long-Term Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7 A 2C4 Health Minister: Please find enclosed a letter from Mr. CliffNordal, President and CEO ofSt. Joseph's Care London, to Mayor David Rock, Municipality of Central Elgin. Dear I would call your attention specifically to the last four paragraphs of the letter that makes reference to the Southwest Mental Health Implementation Task Force, the report of which was submitted to your office on December 5, 2002. Minister, I share Mr. Nordal's frustration that this report has been kept in confidence by all those involved by your ministry's request until you respond, release and/or endorse it. I echo Mr. Nordal's words as written in his letter: "It would be most beneficial to the residents of Elgin and every county in Southwestern Ontario if you would request that the Province endorse and release the Southwest Mental Health Implementation Task Force Report." Minister, I would very much like to know the status of this vitalreport that has apparently sat on yotr desk for seven months. I urge you to finally address this matter and release this report. I would also appreciate your prompt response to my office. Thank you in advance for your time and consideration. Sincerely, &\k Steve Peters, M.P.P. Elgin-Middlesex-London Cc: All Elgin County municipalities; Mr. CliffNordal, President and CEO, St. Joseph's Health Care London; Honourable Gar Knutson, M.P. Elgin-Middlesex-London tß·ß '-;. (~SIJºgJ~tt~ ---: <.:..-.... <=~' ¡ ¡ --..-.- .....------J-; ~-~----,--_.- Office of the President 268 Grosvenor Street London,Onlatio N6A 4V2 Telephone: 519-646-6100. ext. 64200 Fax: 519·646·6054 e-mail: cliff.nordalía1sihc.london.on.ca 2003 Mayor David Rock Municipality of Central Elgin 16 Timberlane Crescent St. Thomas, Ontario N5P 4G9 June 20th Dear Mayor Rock, It was with both surprise and concern that we read of your concerns in the newspaper regarding our plan to consolidate geriatric psychiatry services to one location of our organization. First, I want to acknowledge that your receipt of this infonnation via another care provider was most unfortunate. We strive to communicate directly with groups who have a vested interest in our work and this is why we shared this specific change with long-tenn care providers and other partners in the delivery of geriatric services. We will ensure that you receive this kind of infonnation directly in the ·future. By the same token, we kindly ask that if you receive correspondence of this nature, that we be afforded the opportunity to address any concern directly so that Council and the residents of Elgin will have all pertinent infonnation at the time concerns are brought forward. Nevertheless, I want to emphasize that the consolidation of geriatric psychiatry services to our mental health facility in London is in full keeping with the 1997 Health Services Restructuring Directives issued to St. Joseph's and the master facilities plan presented to you, other Central Elgin Council members and staff on March 4, 2003. As described in that presentation, forensic mental health care will be the only program operating from a new facility at the Central Elgin-St. Thomas location in the future. Our work today is consistent with the legal Directives and that vision for tomorrow (2005-2006). We need to consolidate geriatric psychiatry services now, in advance of the construction of the forensic facility, as we have a continuing shortage of professionals who specialize in or want to work in the psychiatric field. As well, we can offer patients a better therapeutic environment at the London facility until a new mental health facility is built beside Parkwood Hospital, the eventual location for this and other programs. This consolidation was actually proposed by medical leaders long before St. Joseph's assumed governance and management in early 2001. the pursuit of heolth A!lìll~t,,!\ wil l!n'v"rsily 01 in h'f'g0'il of community, s~(V'C% A~~oc'al¡on (Ill ,,- the spirit Operalcd ySI.Josepr"sHc¡ , '. W~stC'nOn:ar ~":',,'" '~.' "'\Z="<,:::'~\~_~_~_ ", .,.-' 0., ':"~;-' --', r::~wm~(' ,~~,i~Wp,:-~ ':~~~~}~J(',~Y:~~: 2 One of the concerns mentioned in the newspaper report was about access to care. Access to care for residents of Elgin will not change, regardless of where the service is located. This program has served patients from across Southwestern Ontario for many years and this will continue. In fact, we are working to improve access and supports by making this move now. Bringing this program together wiIJ ènableús to 'streamline our referral processes and respond to needs in a more timely way. AS well;yòu will have noted in the letter referred to you that improved resource utilization will enable us to es.tablish a community outreach team, which will help long tenn care providers care for people in their settings and thereby reduce the need for elderly people to be transferred to our hospital setting or to an acute care hospital. We have met with the families of patients in the geriatric psychiatry program and they have expressed their understanding of the reasons for this change, satisfaction with the improved environment and that the same care providers will be looking after their loved ones. We have assured them that the moves will happen gradually and with all the supports necessary. Contrary to the newspaper report, we made several attempts to return the reporter's call and we are following up with the London Free Press in this regard. Again, we are most willing to communicate with you directly at the time you receive any concerns ofthis nature. I asked Bonnie Kotnik to decline your invitation for her to speak at a Council meeting as I feel that as one of several clinical leaders in our organization, she does not have to defend the activities of S1. Joseph's Health Care, London, nor the policies of the Ministry of Health and Long TeffilCar~. ...However, we are most open to providing Elgin Council with a full presentatiôn,;pf 1heplans' for mental heâhh care as they pertain to our organization if that would be helpful ",,;.' .""·'è·"····,·,; '~"""""~"'~'" .',,' ¡C""""'"'<""'"''''''';''' "..," ;"~":":"::"":'i..·::,'.:::1,..·.:·'~':;';;lli~~il~j.;~¡?~tr:~~g\~~~~,;t~~~;i~fJ~". ,,"'" "',' Thê over¡¡l~;'I:IleÎ1tí1f,¿¡~à1'th'~1Ifè system for Southwestern Ontario is the responsibility of the Provin~et11i-ðugb."!t1;i,~1lýfU1Ï~;~fHealth and Long Tenn Care. More than 300 organizations and client reprè'seIltativ~š'1å)iJ.tri¡)mé(t'to a comprehensive document for the full range of needed services through the South\\,estM~tal Health hnplementation Task Force, chaired by Mr. John Martel from Windsor. This rePort was submitted to the Minister of Health on December 5, 2002. Participants were asked by the Ministry to keep the contents of the report in confidence until the Minister responds, releases it, and hopefully endorses it. This has not yet happened. :'> :,;.-<.,:-.-:-,~q-:, . ., ::'~"'- -':' -, : :"-":: I assure yp~·iliåt:~~i:~eìD.g"1I.'6ì;·i~'cliscuss the Province's plans for community investment in mental healtlJ"¿afè'îšffiÔst fiiiStfãiliigfor our clients, their families and communities across this region. The Ministry expects S1. Joseph's to move forward with its plans now, which are in keeping with the Task Force report and yet, our constituents have every right to be wary of the changes we are making because you have not been afforded the full picture via this comprehensive document. 68 3 It would be most beneficial to the residents of Elgin and every county in Southwestern Ontario if you would request that the Province endorse and release the Southwest Mental Health Implementation Task Force Report. Then, I believe you will have greater confidence in our efforts and a greater sense of the parameters in which we are working. 'n___ In the meantime, please do not hesitate to contact Sandy Whittall, Vice President, Mental Health Programs or me if you have any questions or if you hear of any other concerns. We will be happy to respond to you directly. The changes ahead are complex and yet I assure you they are all connected to our overall vision and mandate. Sincerely, Þr(j,7t,.M CliffNordal, FCCHSE President & Chief Executive Officer Deputy Mayor Dennis Crevits, Municipality of Central Elgin Deputy Mayor Paul Faulds, Township ofMalahide Mayor Bob Habkirk, Town of Aylmer VIÍon. Gar Knutson,MP, Elgin-Middlesex-London Mayo~ Jim ~cIntyre,Township of Southwold Mayor DUI1can McPhail,h1.unicipality of West Elgin 'M"J9tl'et"f OstòjiciCity ~fSt. Thomas /Ø!é,Y~P~11¡;.MPP, jòIgin;M\ddlesex-London 'V/åÎden}oJlr¡Wilsou,'Elg;í¡'c:.;unty Council & Máyor, Township ofMaIahide ./.I!If. Kirari~bheru,. Medical:Director, Geriatric Psychiatry .iJ6my'Rájaballey, Regional I>Îrector, Ministry ofHealth and Long Tenn Care Mayo! M;<xStewart¡Múni9ipality.òfBayham Mayor Rien VanBrenk, Municipality ofDuttonlDunwich !RtíiIíe-Anne Conyogham, Chair, Board of Directors, St. Joseph's Health Care, London 1Sa1Í<ÍY' Whittall, Vice President, Mental Health Programs ¡;¡oo@e Kotnik, Program Director, Geriatric Psychiatry cc: 69 .,,,..,...., :~...,.,'.._~_"'~'....,~_-.._"t'~.7_:<r_r:'"*'·.~ "'!:'~:c~.~;."·\·,'!''''''·:~~(''ìIt¡yJJI¥1:':'!'_; _~~__..y~__~____.__~_~._.~~_~.~_""".,.,."'-...~_~'...",.,....-...."U">L~"'."""""""-"""."'-"'_"".r".'''''_~·_,,~'''''',.'''''' RE(;[~IVED P.,JUl 11 2003 OOIJNIY Of ~U~iN Am!llMI~"!'1In'1/'I!f: ~';!:"hU"'''"''~ U1U_§\ft'Q!~nf\\"nJ~'" ~......"nw~\>.¡7.~ N5P 3V7 N. ROY MAIN City Administrator 545 Talbot Street . P.O. Box 520, City Hall . St. Thomas, Ontano Tel: (519) 631-1680 or Fax: (519) 633-9019 July 9. 2003 Mr. Cliff Nordal, President & CEO St. Joseph's Health Care London P.O. Box 5532 Station B 850 Highbury Avenue North London, ON N6A 4Hl Dear Mr. Nordal RE adopted the following resolution at its ram This letter is to advise that City Counci meeting of July 7, 2003, "THAT: the City of St. Thomas express concern for the consolidation of the Geriatric Psychiatry Program to the London site regarding the continued accessibility of this service of residents of St. Thomas and Elg County and that copy of this resolution be circulated to the County of Elgin, the Thames Valley District Health Council, Mr. S. Peters, M.P.P. and the Honourable G. Knutson, M.P. requesting their involvement and support where applicable." n The above motion was adopted following review by Council of your letter of June 20, 2003 to Mayor D. Rock and copied to Mayor P. Ostojic. The concern of City Council remains with the accessibility of this service to both St. Thomas and Elgin residents notwithstanding the decision to move the 47 beds to London. Your letter has addressed how this accessibility will be maintained however Counci going on record that this is an important service with expectations that the service be not only accessible but convenient to area residents. is 70 It is understood that Elgin County is also continuing to address this issue and may provide other resolutions as well. ~( ~rs trUIY~ Q~ City Administrator 1 VM. McDonald, Administrator, Elgin County S. Peters, M.P.P., Elgin-Middlesex-London G. Knutson, M.P., Elgin-Middlesex-London Thames Valley District Health Council B. Kotnik 7 cc.