The URL can be used to link to this page

March 11, 2003 Agenda PAGE # ORDER ORDERS OF THE DAY FOR TUESDA Y. MARCH 11TH. 2003 AT 9:00 A.M. 1 st Meeting Called to Order 2nd Adoption of Minutes - meetings of February 11 th and 18th, 2003 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations Deleaation: 9:00 a.m. Scott Howard, Department Head, Co-operative Education, Parkside Collegiate Institute, School-To-Work Transition Program (ATTACHMENT) Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 140-141 13th Consideration of By-Laws 14th ADJOURNMENT 5th 1-46 6th 7th 47-77 78-139 8th LUNCH WILL BE PROVIDED co PARKSID£ COLLE.6IAT£ INSTITUTE 241 SUNSET DRIÝ£ ST. THOMAS ONTARIO N5R 3C2 TELEPHONE (519) 633-0090 FAX (519) 633-4887 Co-oP£RATIÝ£ EDUCATION Elgin County Council Ms. Sandy Hefferen Deputy Clerk 450 Sunset Drive St.Thomas, ON N5R 5V1 March 3, 2003 Dear Warden and Councillors: School-to-Work transition programs have existed in one form or another for years, but as secondary schools move into the new four year system, it is becoming evident that we need to take a new look at the school-to-work student. These students will leave secondary school, some with and some without a diploma, with the work force as their primary destination. These students need to make a smooth transition to the work force with the skills that are desired by local employers. In order to provide these relevant skills, Parkside must have strong links to the community. Your input and support is extremely important to us in developing a program that meets the needs of local employers. As public liaison for our school-to-work program development team at Parkside, I would welcome the opportunity meet with you and discuss our newly developed program proposal. Please accept this letter and accompanying information package as my request to present to the council members on TUESDAY MARCH 11, 2003. Please contact myself at Parkside Collegiate for any additional information. I look forward to meeting with you on Tuesday. Sincerely, Scott Howard. , , Section of Comments Proposal Brief The school-to work program at Parkside is a collaborative Description of partnership among the school, employers and the community the program which provides an opportunity to complete high-school graduation or certificate requirements, develop employability and industry specific skills, and obtain experience in the workplace. Identification of Students who... the scope and · plan to move directly from grade 12 to the workplace nafure of the · have limited opportunities to formal apprenticeship training clientele to be · may not pass the Ontario Secondary School Literacy Test served · have literacy skills that may be below grade level · have difficulty with academic, applied, and essential courses · will benefit from locally developed courses in an environment designed to adjust the curriculum to meet the needs of each individual (i.e. Essential Math, English, and Science as compulsory substitutions) · will benefit from specialized Technological and Business Studies courses in a training/educational environment designed to adjust the curriculum to meet the needs of each individual · are not in urgent need of help with behaviour · will benefit from experiential learning opportunities Program Rationale The program is designed to provide educational and experiential support for students to be successful in their transition from school to work. Indications of student success would include: graduation, finding a job, continuing education, learning industry specific skills, attitude change, on-the-job performance. Program success would also include positive publicity and increased participation. " Program Goals Goal develop student's career awareness to provide a continuum of experiential leaming opportunities provide work experience in a structured setting develop strong links with the community develop essential skills as identified by Human Resources Development Canada (task specific skills, measurable) to provide a training culture with a destination focus opportunities for students to earn training based certification linked to their career destinations develop transferable employability skills (soft skills). See Employability Skills 2000+ published by the Conference Board of Canada. give students the opportunity to earn credits toward an OSSD or Certificate of Achievement develop self-advocacy skills and self- esteem increase student options and opportunities to reduce the drop-out rate and increase attendance Measure fulfill curriculum expectations GWL incremental workplace connection opportunities available to students from grades 9-12, i.e. guest speakers, job shadowing, co-op etc. student work placement hours number of community partners (exhibited by letters of support) and placements in local business, employer surveys evaluate exit skills of students (teacher evaluation, employer evaluation) training for multiple destination options, sustained enrollment number and variety of certificates offered ratio of certificates to students in program evaluation through appropriate curriculum expectations and learning skills, certificates, and checklists for teachers and employers number of students earning OSSD or Certificate of Achievement semester by semester exit interview with appropriate assessment strategies which include student self-evaluation of abilities/needs as well as teacher and or employer evaluation student skills portfolio on completion of the program number of students who complete the school-to-work program successfully Identification and selection process for participants , Identification process... · performance in Grade 3 and 6 English and Math testing · performance at level R or 1 in Grade 8 English and Math · difficulty with grade 9 and 10 English/Math · fail literacy test on first and second attempts (approximately 23 failures on second attempt in 2002-03) · IPRC needs · teacher-identification, administrator identification · course selection by students Selection process... · Students promoted from grade 8 who are having difficulty with English and math at the grade 8 level should be identified. Conference with parents, counsel students to choose appropriate courses for Grade 9. Track progress of students, and identify additional students who may fail Grade 9 Applied courses. Track student success on the Literacy Test, and identify additional students who fail the Literacy Test on first and second attempts. Add additional students as identified by teachers and administrators. Students may select program from course selection handbook. Interview with students. · · · · · · > Explanation of Needs of the Community and Employers how the · improve relationship between school, community and program serves employers the needs of the · improve relationship between S2W students and community community as · improve understanding of what employers want in entry-level well as the employees needs of the · create better-prepared workers students · enhance work ethic in students · decrease youth unemployment · enlarge the pool of qualified workers Needs of the Students · earn an OSSD or Certificate of achievement · provide students with a destination-related focus · assist educational/career goal development · provide intensive support for literacy and numeracy · incorporate school-to-work programming in the core curriculum. · earn specialized workplace-recognized certifications · acquire business and industry specific skill development · provide meaningful work-experience · improve student sense of belonging and self-worth · have community recognize and respect the student's struggle to achieve adulthood Preliminary list · Chamber of Commerce - Bob Hammersley of community · Municipality of Central Elgin - Mayor Dave Rock partners · City of St. Thomas - Mayor Peter Ostojic · Town of Southwold - James Mcintyre · Elgin Community Futures Development Corporation - Helen LeFrank · Fanshawe St. Thomas - Tom Pichard · Elgin Employment Services · Member of Provincial Parliament - Steve Peters · Elgin Employment Services - Tom Nesbitt · Elgin County Council REPORTS OF COUNCIL AND STAFF March 11th, 2003 Staff Reports - (ATTACHED) 2 9 77iBL¿Q 13 16 18 19 20 22 27 28 ftF/E./?æ IE. D 30 34 36 38 40 41 44 45 Manager of Engineering Services - Land Severance / Manager of Engineering Services - County Land Purchase Policy - Review Appraisal Costs " Manager of Engineering Services - Museum - Cultural Centre ,: Manager of Engineering Services - Administration Building Emergency ./ Generator Manager of Engineering Services -: Proposed Amendment to By-Law 99-17 by / the Road Consolidating By-Law 03-10 Manager of Engineering Services - King George Lift Bridge Weight Restriction / Manager of Engineering Services - Road Allowance Closing and Sale - Township of Malahide Manager of Engineering Services - Engineering Services for Terrace Lodge- Update Manager of Engineering Services - Road Signage - Quotation Results, Technical Services Officer - Roadway Crack Sealing - Quotation Results" Technical Services Officer - Community Safety Zones - Dutton v Manager of Library Services - Contract Extension - Archives Digitization Assistant / Deputy Clerk - Town Crier Position Description J Director of Human Resources - Policy Amendments ./ Director of Human Resources - London Employee Assistance Consortium Update' Director of Human Resoúrces - County of Elgin Bereavement Acknowledgement .¡ Policy Director of Human Resources - United Way Fundraising Update v Director of Homes and Seniors Services - Meals-On-Whe.els Food Costs .. Manager of Engineering Services - King George Lift Bridge - Tender Results' / REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JANUARY 22, 2003 LAND SEVERANCE FROM: DATE: SUBJECT: Introduction At the June 26, 2001, County Council meeting staff were directed as follows: "That staff be directed tD prepare a draft pDlicy Dn the prDcess fDr staff tD cDmment Dn land severance's (particularly as it effects hamlets) and report to Council. " Discussion The current process for land severance allows a maximum period of 60 days from the date an application is received by the Land Division Secretary (See Appendix 'A? to the date of the Land Division Hearing. If an applicant does not receive a decision within this 60-day timeframe they may appeal to the OMS. Within that 60 days the Land Division Secretary must compile the "information, set a hearing date and circulate a public notice of application. The Act dictates a minimum of 14 days for the approval agency to comment to the Land Division Committee. Normally, the applications are circulated 21 days before the hearing date. . This 21-day (minimum 14-day) period is the time staff has to review the application, visit the site and make comments regarding the proposed severance. There is not sufficient time to allow staff to review the application, visit the site, make comments and write a report for the Management Team and then report to Council before the hearing date. This is compounded by the fact that staff comments on approximately 100 severance's occurring on County roads each year. The current process has staff alone reviewing and commenting on each severance that occurs adjacent to a County road. The schedule of comments (See Appendix 'B? staff currently uses is attached for Council's information. In the future, staff will be requesting more information regarding specific engineering studies to determine what impacts if any the newly created lot(s) will pose on the road system. Official land planning is a responsibility that remains with the lower tiers and as such the County can only comment on traffic and drainage issues. , Particularly as it affects hamlets, staff attempts to ensure road access is kept to a minimum (i.e. access road for multi-lot severance's), traffic movements are easily accommodated (i.e. turning lanes) and that a legal and sufficient drain outlet is present (i.e. Municipal Drains). All costs associated with improvements that serve the severance are bourne by the applicant. 2 J :\Engineering\ROADS\Council Reports\2003\Land Serverance Plan of Subdivision.doc Page lof7 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JANUARY 22, 2003 LAND SEVERANCE FROM: DATE: SUBJECT: Conclusion The current system for the County to comment on land severances has been in place for many years. It leaves the responsibility to staff to make appropriate comments, requests and conditions regarding the severance. The County is only responsible for the road issues and therefore, comments will be focussed around traffic, drainage and land acquisition for future capital improvements. Each application site is visited and technically reviewed to ensure consist conditions and requests are made for each proposed severence. The lower tier will be responsible for insuring their Official Plans are adhered to. Recommendation THAT staff continue with the existing process with respect to commenting on land severances. RESPECTFULL Y SUBMITTED arw,^,i¥~ APPROVED FOR SUBMISSION ~~~ t MARK MCDONAL CHIEF ADMINISTRA TIVE OFFICER CLA YTON D. WA TTERS, MANAGER ENGINEERING SERVICES 3 J:\Engineering\ROADS\Council Reports\2003\Land Serverance Plan of Subdivision. doc Page 2 of7 Gønsent ) "::',,::':C:::~'t" ~ßn 5ùl¡àliil!,Uí~(8)fj 9){11 :"::,;;.;:':::::.;-'.:'" públlc: I'Mice òr:Appi¡oa\¡ôn :53(5)(á) , .< 'f ~J 15Æ'Ys @3(1',) ,'Ii -,':t:!' m ,:<: ·0 :;¡, ~ :iä'days' ':.- :.,,' "'..:.>.i.;':'.( ':"\i Not¡Ç:~,:~:fj'cfeçisì0n'; 53(17y;(21) ':;Jílílil'íllliI_I\';~: - '-'" F6R INF@RM}\tl®:NGNIY, 53C19) :-15,dal(L.__. ..- 53(2"4)< "-"';"¡"","';,,, ..þ. Applicant 01".,. ".ë-onditli;mf3,:, \';1MB; ~ ,~ [)¡.I)1¡~.,ar, óiHèár¡ci~ ,~3(3)¡)(31) I te,gend 'App.als oHh" dè¢¡.¡oh)ánYéòndjl¡on,. òr c¡;,mgé; <it èoií(¡)lion" muët;:Þ~I!I.d,,.ìíthj¡; 20. <l,i#' .. ~ ~ "" S' G G O. = "" @ ~ '" ñ o " = o '" G' "0 o ~ o o w f' § Q. '" G ~ G ¡¡ 8 " § o .." '" g. Q. <' .. õ' = 0- o o " ~ w o .." ..., APPENDIX '8' COUNTY OF ELGIN ROAD SYSTEM DATE: ELGIN COUNTY ROAD NO.: TO: THE COUNTY OF ELGIN LAND DIVISION COMMITTEE RE: APPLICATION NO.: OWNER: PROPERTY: LOT NO.: REG'D PLAN: CONCESSION: MUNICIPALITY: The notice of the above application on the above premises has been received and / have the following comments to make: 1) Land for road widening is required ................................................................ 2) A one-foot reserve is required along the N S , E andlorW property line ......................... 3) Drainage pipes and/or catchbasin(s) are required ......................................... I I 4) A Drainage Report is required under the Drainage Act ..................................... I I 5) A curb and gutter is required along the frontage ............................................. I I 6) Site plan control is required .......................................................................... I I 7) Technical Reports ....................................................................................... I I 8) Entrance (Road Occupancy Permit Required)................................................. I I 9) Lot Grading Plan is required....................................................................... I I 10) The County has no concerns ..................................................................... I I 11) Not on County Road ................................................................................... I I 12) Please provide me with a copy of your action on this application ................... I I 13) Other- ................... I I Note: These lands are subject to County of Elgin By-Law No. 99-02, and any amendments made thereto hereafter, being a by-law to regulate the construction or alteration of any entranceway, private roads or access to a County road. 5 CLAYTON D. WATTERS, B.A.Sc., P. Eng. MANAGER, ENGINEERING SERVICES J:\Engineering\ROADS\Council Reports\2003\Land Serverance Plan of Subdivisioß"doc Page 4 of7 APPENDIX 'B' COMMENTARY ON: CURRENT ENGINEERING STAFF COMMENT SHEET FOR LAND SEVERANCE 1) Land for road widening: A policy has been in existence for many years requesting a right of way (ROW) of 30 meters in rural areas to allow for future road widening. This width allows for all the utilities including but not limited to telecom, energy, water and sewage, which require a minimum separation distance of one meter. This ROW also allows for more gentle slopes away from the edge of pavement thereby making maintenance by the property owner easier. In areas where creeks or valleys exist, the width of ROW will vary as additional land may be required to ensure safe slopes at the cross sections. At county/county intersections in rural areas, staff has been requesting day light corners of 15 meters by 15 meters. These triangular areas are for greater sight distance and used to accommodate the additional pavement for turning lanes and truck turning movements. In urban areas, this area is reduced to 7.5 meters by 7.5 meters. 2) One foot- reserves; A one-foot reserve is an easement consisting of a strip of land parallel to the road along the length of the property. These reserves are typically used for utilities or to restrict the area for entrance to our road system, where an abundance of entrance's already exist for commercial or industrial properties or for subdivisions. This is generally required near intersections as the potential for conflict already exists and with additional driveways near this location, will increase the conflict. 3) Storm System/ Driveway Culverts; As the number of lots in a hamlet increase, a typical request from the landowner is to fill in the ditches to make maintenance of the ditch area as easy as possible. In order to facilitate proper drainage, a minimum number of drainage pipes and catch basins installed along the whole length of the property are required. 4) Drainage Report; With the severance of lots, there is a potential to generate increased run-off and with that a risk of flooding the road. A drainage report must accompany a severance application to ensure that there is adequate drainage for the runoff associated with the property. In areas where drainage cannot be accommodated in the present ditches, the property may require a Municipal Drain to ensure runoff has a proper and legal outlet. This situation is not common and therefore the report is only requested under extraordinary circumstances. 6 J:\Engineering\ROADS\Council Reports\2003\Land Serverance Plan ofSubdivisioß"doc Page 5 of7 APPENDIX 'B' COMMENTARY ON: CURRENT ENGINEERING STAFF COMMENT SHEET FOR LAND SEVERANCE 5) Curb and Gutter System; There is a present county policy on the installation of curb and gutter systems. This requires input from the lower tier partners on what type of system to install; barrier curb, semi mountable curb or mountable curb. There has been an over use of curb and gutter in the past in locations not suited and their misuse has caused problems in some areas. The use of curb reduces the amount of catch basins and also restricts the parking. 6) Plan of Subdivision; The following is the engineering staff's conditions and general requirements for severance to be considered a subdivision. · A severance of one or more lots defines a subdivision and may require a plan of subdivision. The county's engineering department is not responsible for defining a subdivision plan, each municipality's Planning Department has guidelines and requirements for subdivisions and should be consuited. · Land severance's are to be considered within an established community planning framework and must not conflict with the overall future planning goals and policies of that community. · May be subject to provide documentation requested by Elgin County's Engineering Services Department supporting proper land development including but not limited to: a storm water management plan including municipal drain, or a road occupancy permit, traffic impact study. 7) Technical Studies Including but not limited to: Traffic Impact Study A traffic impact study in rural zones investigates several issues including; turning lanes, or signalization, sight distances for the horizontal or vertical curves and daylight triangles as discussed above. Studies in the urban areas require additional requirements including: level of service for delays in turning movements and investigation for pedestrians. Noise Abatement / Attenuation A noise abatement I attenuation study investigates several issues in relation to the building and road. This study is based on the Ontario Ministry of the Environment's Sound Level Limits for Stationary Sources (Rural) policy which establishes recommended noise limits as well as suggests solutions like notices on deeds, fencing, special glass or a central building environment not dependent on the windows being open 7 J :\Engineering\ROADS\Council Reports\2003\Land Serverance Plan of Subdivision. doc Page 6 of7 APPENDIX 'B' COMMENTARY ON: CURRENT ENGINEERING STAFF COMMENT SHEET FOR LAND SEVERANCE 8) Road Occupancy Permit; This is a standard county requirement for either a new entrance or change in use of an existing one. This allows the engineering department to specify requirements relating to driveways including; location, width, slope and accommodations for drainage. 9) Lot Grading Plan; In areas where the lot's grading will be modified for the new development, a lot grading plan is required to ensure that the water from the new lot has a legal outlet. If this cannot be accommodated by a lot grading plan, then a Municipal Drain will be required. The local building official monitors the lot grading plan. 10 and 11) The County has no concerns and Not on County Road These sections indicate that no input is required from the County. 12) Request copy of action The County has no comment or concerns at this time, but would like a copy of the action taken on this application for our files. 13) Other The County has comments or concerns that are not defined in any other section of this form. 8 J:\Engineering\ROADS\Council Reports\2003\Land Serverance Plan ofSubdivisioo.doc Page 7 of? REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT FEBRUARY 13, 2003 COUNTY LAND PURCHASE POLICY - REVIEW APPRAISAL COSTS FROM: DATE: SUBJECT: Introduction County Council last reviewed the Land Purchase Policy in 2001 and has since requested staff to review the base line values for various land categories. Discussion The categories for property are defined as; agricultural land, rural residential land, residential building lots in developed area and rural industrial! commercial buildings. Professional Appraisal Associates, a firm specializing in appraisals, prepared a report on base line values for the various categories of land. This was not a specific appraisal of any specific property or properties. The values are included in Appendix, 'A' which is attached for your information. The calculated baseline values for property are generally higher in the central region and lower in the west. For your information the County's cost to acquire land for road widening not only includes the price for land but also could involve, driveway modifications, drainage modifications, restoration, replanting of vegetation, legal surveying and legal fees for registration. Another issue is when land is purchased there could be physical obstructions that need to be removed. This could include hedges, fences or trees. Past practice is to remove these obstructions due to safety concerns. These costs would also not be included in the base line values. Since the reconstruction of roads has diminished considerably due to funding, land is mainly acquired by severance through the Land Division Committee. In the 2001 appraisal, farmland was recommended at the following rates; $5,400 ! $6,400 ! $6,600 per Ha. Historically the rates the County of Elgin has purchased farmland have been $10,000 per Ha. Since land appraisals were completed so infrequently in the past, the price of farmland was kept higher in order that prices would match the market value. Since it is now Council's wishes to update the appraisal baseline bi-annually, there is no reason to keep farmland or other rates above market value. Therefore, keeping farmland rates more than 60% above the appraised value is not appropriate. Conclusion Treating the property owners fairly is the goal in any land dealings. With the proposed changes as indicated in Appendix 'A' all land is treated fairly. ~ . Page 1 of 4 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT DATE: FEBRUARY 13, 2003 SUBJECT: COUNTY LAND PURCHASE POLICY - REVIEW APPRAISAL COSTS Recommendation That the County of Elgin purchase property, for road widening, at the rates described below: Land Type - Agricultural Area Price Unit West Elgin & Dutton! Dunwich $6,600 Ha Southwold & Central Elgin $6,800 Ha Malahide & Bayham $7,000 Ha Land Type - Rural Residential Building Lot (0.50 to 3.00 Ha) Area Price Unit West Elgin & Dutton! Dunwich $7.00 Square meter Southwold & Central Elgin $14.00 Square meter Malahide & Bayham $12.00 Square meter Land Type - Residential Building Lot in Developed Areas (0.10 to 1 Ha) Area Price Unit West Elgin & Dutton! Dunwich $15.00 Square meter Southwold & Central Elgin $25.00 Square meter Malahide & Bayham $20.00 Square meter Land Týpe - Rural Industrial and Commercial Building Sites I Area I Price I Unit All $20.00 Square meter Land Type - Urban Industrial and Commercial Building Sites Area Price Unit All By Appraisal Square meter RESã1J~MmED CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES APPROVED FOR SUBMISSION þ--J~ f MARK MCDO LD CHIEF ADMINISTRATIVE OFFICER 10 Page 2 of 4 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT FEBRUARY 13, 2003 COUNTY LAND PURCHASE POLICY - REVIEW APPRAISAL COSTS FROM: DATE: SUBJECT: Appendix 'A' Estimated Base Line Values from Professional Appraisal Associates Aaricultural Land 2003 Appraisal No. Land 2003 Price Area Price Unit Sales Range Recommended West Elgin & DuttonlDunwich $6,600 Ha 6 $4,616 - $6,667 $6,600Ha Southwold & Central Elgin $6,800 Ha 3 $3,741 - $6,795 $6,800 Ha Malahide & Bayham $7,000 Ha 5 $4,942 - $7,845 $7,000 Ha 2001 Appraisal No. Land 2001 Price Area Price Unit Sales Range Recommended West Elgin & DuttonlDunwich $5,400 Ha 6 $3,953 - $5,430 $10,000 Ha Southwold & Central Elgin $6,600 Ha 6 $4,611 - $6,611 $10,000 Ha Malahide & Bayham $6,400 Ha 6 $4,600 - $6,304 $10,000 Ha Rural Residential Buildina Lots (0.50 to 3.00 Ha) 2003 Appraisal No. Land 2003 Price Area Price Unit Sales Range Recommended West Elgin & Duttonl Dunwich $7.00 Square meter 6 $2.98 - $6.62 $7.00 m' Southwold & Central Elgin $14.00 Square meter 3 $4.12 - $13.82 $14.00 m' Malahide & Bayham $12.00 Square meter 6 $4.04 - $11.98 $12.00 m' 2001 Appraisal No. Land 2001 Price Area Price Unit Sales Range Recommended West Elgin & Duttonl Dunwich $7.00 Square meter 5 $3.06 - $6.95 $7.00 m' Southwold & Central Elgin $14.00 Square meter 5 $8.30 - $14.10 $14.00 m' Malahide & Bayham $12.00 Square meter 6 $4.76 - $12.39 $12.00 m' i i Page 3 of 4 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT FEBRUARY 13, 2003 COUNTY LAND PURCHASE POLICY - REVIEW APPRAISAL COSTS FROM: DATE: SUBJECT: Residential Buildina Lots in Developed Areas (0.10 to 1 Ha) 2003 Appraisal No. Land 2003 Price Area Price Unit Sales Range Recommended West Elgin & Dutton! Dunwich $15.00 Square meter 5 $7.22 - $15.24 $15.00 m2 Southwold & Centrai Eigin $25.00 Square meter 7 $8.99 - $25.59 $25.00 m2 Malahide & Bayham $20.00 Square meter 5 $10.35 - $19.41 $20.00 m2 2001 Appraisal No. Land 2001 Price Area Price Unit Sales Range Recommended West Elgin & Dutton! Dunwich $14.00 Square meter 4 $6.94 - $17.79 $14.00 m2 Southwold & Central Elgin $22.00 Square meter 5 $15.39 - $22.81 $22.00 m2 Maiahide & Bayham $20.00 Square meter 4 $10.13 - $19.64 $20.00 m2 Rurallndustrialf Commercial Buildina Sites 2003 Appraisal No. Land 2003 Price Area Price Unit Sales Range Recommended All $20.00 Square meter 1 $20.56 $20.00 m2 2001 Appraisal No. Land 2001 Price Area Price Unit Sales Range Recommended All $20.00 Square meter 5 $3.22 - $52.94 $20.00 m2 12 Page 4 of 4 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES BRIAN MASSCHAELE, ARCHIVIST MARK MCDONALD, CHIEF ADMINISTRATIVE OFFICER FEBRUARY 14, 2003 MUSEUM - CULTURAL CENTER FROM: DATE: SUBJECT: Introduction During the February 11, 2003 County of Elgin Council meeting, staff was directed to search out possibilities for a Pioneer museum. The proposal presented to Council and the Sports Culture Tourism Partnership (SCTP) through the SuperBuild Fund was to spend $400,000 for renovations of the current facility, while potentially spending $2,000,000 in the five-year capital budget to replace the building entirely. Council also directed staff to extend the lease at the present location on Talbot Street for a further six months. Discussion The museum is presently located in 449-451 Talbot Street in St. Thomas. This temporary location is adequate for a short time, but does not meet museum standards and is not seen as a long-term solution. There are several options for Council's decision. A report presented to Council dated November 11 outlined two different approaches. One approach was to rehabilitate at a location to museum standards, while the second approach was to build a new facility. Locations were proposed for each of these options. Providing an accurate cost estimate for renovating an existing structure is difficult due to the lack of information at the time of design. A new facility is a cost effective option that can be designed to museum standards, tailored for today's and future needs while situated on land owned by the County of Elgin. Presently there are several parcels of land that could be utilized fOr a new facility all providing more exposure through vehicle traffic than the museum is experiencing currently. The renovation proposal to the Sports Culture Tourism Partnership focussed solely on the Elgin County Pioneer Museum, however a new facility should be the home for a Cultural Center. This location could house the Elgin County Pioneer Museum, County Archives and Tourism Association and better reflect all the cultural activities within Elgin County. The Elgin County Archives is clearly in need of additional space to accommodate its growing collection of municipal and private records. This space could be incorporated into the new building but could be linked to the Archives' existing facility if the new building were placed on County property adjacent to the County Administration Building. Synergies could be achieved by placing the Museum and expanded Archives in the same facility given that both require , 3 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES BRIAN MASSCHAELE, ARCHIVIST MARK MCDONALD, CHIEF ADMINISTRATIVE OFFICER FEBRUARY 14, 2003 MUSEUM " CULTURAL CENTER FROM: DATE: SUBJECT: specific environments for proper preservation and both require a high degree of accessibility to the public. The vision for such a complex does not have to include only the Museum and Archives. The County also lacks community meeting rooms as well as space for staff computer training. These elements could be incorporated into the complex. A tourism component could also be integrated into the building along with space for the new Corporate Emergency Planner and POA Collecting Officer. An information centre could be located in the lobby, thereby taking advantage of the building's strategic location on a busy tourism corridor. If County Council commits itself to the concept of a new community/cultural complex on vacant land adjacent to the County Administration Building, there are likely a number of additional partnerships that could be forged with the community to support this initiative. Support from other levels of government and private fundraising is also likely if such a vision is endorsed. Presently the County of Elgin has a surplus of more than $1,100,000 from the Community Reinvestment Fund and 2002 capital projects that could be utilized for this project. Several counties have cultural centers that could be examined as context to this project including Bruce County Museum and Archives (a major expansion is underway); Grey Roots Heritage and Visitor Centre (to be completed in May 2004); Dufferin County Museum and Archives opened c. 1992; Wellington County Museum and Archives. As this new cultural center has multiple users, of which some are presently housed in the Administration Building a review of County departments should be undertaken. At that time it may be appropriate to relocate all County staff to the south side of the administration building. Relocating offices and staff to make more efficient departments is the goal of any corporation. This move will increase staff efficiencies and save on equipment purchases. For example, space on the third floor (formerly Sheridan and Associates) would be renovated for administrative offices. As Council is aware a number of new positions have been approved and require office space, such as Emergency Planner (contract), POA Collections (contract), and Purchasing Co-Ordinator. This would be an opportune time to examine potential locations as well as reporting responsibilities under a comprehensive report. 14 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES BRIAN MASSCHAELE, ARCHIVIST MARK MCDONALD, CHIEF ADMINISTRATIVE OFFICER DATE: FEBRUARY 14, 2003 SUBJECT: MUSEUM - CULTURAL CENTER Conclusion To spend $400,000 on a renovation at the Pioneer Museum and then include the replacement for a new facility in the five-year capital budget would be not be a wise use of taxpayers money. A new facility south of the present Administration Building could be incorporated to include the Pioneer Museum, County Archives, Tourism and any other organizations who may wish to be a part of the Cultural Building located near our Administration Building would be welcomed. If the County were to proceed, staff would research funding from the various levels of government and private companies that would have an interest in preserving our heritage. This would also provide an opportunity to consolidate County administration at the south end of the building to create efficiencies through natural synergies. Recommendation That staff be directed to retain an architectural firm to prepare a conceptual drawing for a Cultural Center located south of the County Administration Building; and also, That a Master Plan for County administrative departments be developed with a view to consolidating departments to gain efficiencies and to reduce costs; and also, That the Chief Administrative Officer be directed to investigate and report on the potential realignment of functions and responsibilities in conjunction with thesè renovations; and also, That a report be presented to Council at the first opportunity. RESPECTFULL Y SUBMITTED œw0~ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES ~\~~ BRIAN MASSCHAELE -" ARCHIVIST APPROVED FOR SUBMISSION t ~I ~-A~ MARK MCDONA D CHIEF ADMINISTRATIVE OFFICER 1 5 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES DATE: FEBRUARY 12, 2003 SUBJECT: ADMINISTRATION BUILDING EMERGENCY GENERATOR Introduction In the fall of 1999 an emergency generator was installed at the Administration Building. Tenders were received from 4 different firms for the generator and a building to house the generator. Council was aware that this generator was to supply power to the entire building. Discussion When the fire pump was installed a few months ago council gave direction to review the building to ensure the present generator has the sufficient power to operate the fire pump. For the Y2K scare a generator was purchased for emergency power at the Administration Building. This generator, 200 kW, is housed in a small building, rather than stored in the outside environment. The method assumed to be used to determine the size was the electrical consumption as measured by Hydro One. Using only this method to determine the size of the generator was inadequate because a high electrical demand is required upon start up of the generator, which is not included in the metered electrical consumption by Hydro One. Staff hired an electrical engineer to review the generator as requested by council. The review indicated that the present generator could handle only 30% of the buildings needs. Since the review indicated such a sizeable difference staff requested a second professional engineering firm review the results. Both are in agreement that a generator of 700 kW is required. The engineering firm used two methods to determine the requirements. Option one, demand figures from Hydro One. And option two was the actual connected load, to determine the maximum probable load. Both methods yielded similar results that indicated that the load required is 275 kW. Foreseeable growth in this building is an additional 75 kW, for a total requirement of 350 kW. To properly start such a load for this application requires a generator of a size 700 kW because of the initial surge Council has at least two options; Option One Keep present 200 kW generator and shed power to meet requirements. This would necessitate $250,000 for rewiring rooms that require power to meet the needs of the 200 kW generator. Option Two Replace existing, 200kW, generator with a new 700 kW generator. This would include a new building and relocating the existing generator to another site or auctioned. The estimated cost for this new generator is $400,000. 1 6 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES DATE: FEBRUARY 12, 2003 SUBJECT: ADMINISTRATION BUILDING EMERGENCY GENERATOR If the generator were replaced at the Administration Building an option for consideration for this generator would be to utilize the 200 kW at Bobier Villa. Since the building is metal cladded it could be dismantled and relocated. Bobier Villa presently has a 100 kW generator that services only emergency lighting, life safety system and heating. Adding an additional 100 kW would power the kitchen and possibly the air conditioning. Using the same demand analysis as described above Bobier Villa would require a 450 kW generator at a cost of $350,000. Conclusion The Administration Building is an emergency center for the County of Elgin. And as such we should be aware that during this event a large influx of emergency personnel would occupy the building. The residents of the County of Elgin need to be assured that this building will meet the requirements during such a crisis. Installing the right sized generator would leave the existing generator available for further use at the Bobier Villa. The increase in kW would supply additional power so that the kitchen and possibly air conditioning could be added to the emergency power grid. Recommendation That a 700 kW generator be installed at the Administration Building at an estimated cost of $400,000; and also, That the existing 200 kW generator be relocated to Bobier Villa at an estimated cost of $150,000. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION OW,,{WS ~<~ CLAYTON D. WATTERS ~MARKMCDON D MANAGER OF ENGINEERING SERVICESO- CHIEF ADMINISTRATIVE OFFICER 1 7 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT DATE: FEBRUARY 13, 2003 SUBJECT: PROPOSED AMENDING BY-LAW 99-17 TO THE ROAD CONSOLIDATING BY-LAW03-10. Introduction County road system by-laws serve to identify the road system and to give authority to the county to operate and maintain this system. These by-laws generally exist in three forms; establishing by-laws, amending by-laws, and consolidating by-laws. Discussion/ Conclusion Establishing by-laws serve to designate a new system of roads. Amending by-laws serve to update the establishing by-law with additions and deletions. When the number of amending by-laws make an accurate description of the existing county road system difficult, it is desirable to consolidate the amendments and the original schedule by passing a consolidating by-law. On August 22 2002, County Council passed a Road Consolidating By-Law for the Elgin County road system. Since then, land transfers have taken place and roads have been assumed. The recent roads transferred to the County from the lower tiers that were not included in the August report are: Bridge Street and Colborne Street in Port Stanley. It would be prudent to update the County of Elgin Road system by creating an amending by-law. Attached are the 17 amended plans of roads that require updating. These plans along with a cover page, and a table of contents will form Schedule 'A' of the proposed By-Law 03-10. Recommendation ,THAT the Warden and the Chief Administrative Officer be authorized to sign the Amending By-Law, knc¡wn as By-Law No. 03-10, to the Elgin County Road System. ," RESPEår:.~ÎL Y SUBMITTED Uf fllthf1¡v( CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES APPROVED FOR SUBMISSION oI~ j+JVv MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER t 1 (3 J:\EngineeringIROADS\Council Reports\2003\Jan 2003 Consolidation By-Law.doc page 1 of! THE CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATING BY-LAW No. 03-10 PLANS OF ROADS THAT ARE PART OF THE EWIN COUNTY ROAD SYSTEM " THE COUNTY OF ELGIN f LAKE ERI£ ALL PLANS THAT ARB DESIGNATED BY THE LETI'I!R 'D' ARBEXPROPlUATION PLANS ALL PLANS THAT ARB DESIGNATED BY 'IIR' ARBREFERBNCE PLANS COPIES OF THESE PLANS CANBB OBTAINED ATTHE ENGINEl!RJNG SER.VICES DEPARTMENT IN THE ELGIN COUNTY ADMINISTRATION BUILDING ORAT THE LAND REGISTRY OFFICE ON GLADSTONBAVENUE IN ST.'l'HOMAS MANAGER OF ENŒNBERING SER.VICES: CLAYTONW A'ITERS, P.ENG. PRODUCED BY: JUSTINLAWRENCE, P.ENG. EDITED BY: TARYN s-r r RY, ElT (JIIIUIly 2003) L TABLE OF CONTENTS - ROAD CONSOLIDATING BY-LAW - 03-10 PLAN NO. LENGTH(KM) LAST UPDATED PLAN NO. LENGTH(KM) LAST UPDATED PLAN NO. LENGTH(KM) LAST UPDATED 2-1 18.208 APRil. 1, 1999 36-1 12.445 APRil. 1, 1999 76-1 16.057 AUGUST 23, 2002 3-1 50.434 APRil. 1, 1999 37-1 16.030 JANUARY 17,2003 103-1 21.862 FEBRUARY 1, 2001 3-2 APRil. 1, 1999 38-1 11.108 AUGUST 23, 2002 104-1 6.794 FEBRUARY 1, 2001 4-1 14.762 JANUARY 17, 2003 39-1 1.443 APRil. 1, 1999 119-1 5.821 APRil. 1, 1999 5-1 10.969 FEBRUARY 1, 2001 40-1 17.388 JANUARY 17,2003 6-1 6.250 APRil. I, 1999 40-2 APRil. 1, 1999 7-1 4.737 JANUARY 17,2003 41-1 0.6552 APRIL 1, 1999 8-1 19.230 JANUARY 17,2003 42-1 23.695 APRil. 1, 1999 9-1 27.829 JANUARY 17, 2003 42-2 FEBRUARY 1,2001 II-I 1.975 APRil. 1, 1999 43-1 10.707 JANUARY 17, 2003 13-1 8.950 AUGUST 23, 2002 44-1 7.170 APRil. I, 1999 14-1 13.824 JANUARY 17, 2003 45-1 50.477 APRil. I. 1999 15-1 1.170 APRil. I, 1999 45-2 APRil. I, 1999 ló-l 27.885 AUGUST 23, 2002 45-3 FR.....BRUARY I, 2001 , 17-1 1.374 APRil. 1, 1999 46-1 8.594 JANUARY 17,2003 18-1 18.495 JANUARY 17, 2003 47-1 5.630 AUGUST 23, 2002 19-1 21.289 JANUARY 17,2003 48-1 29.625 APRIL I. 1999 20-1 24.319 JANUARY 17, 2003 . 48-2 APRil. I, 1999 , 21-1 0.401 FEBRUARY I, 2001 49-1 2.770 FEBRUARY 1,2001 22-1 8.307 APRIL 1, 1999 SO-I 0.585 APRil. I, 1999 23-1 2.335 APRil. 1, 1999 51-1 1.489 APRil. I, 1999 - 24-1 16.436 JANUARY 17,2003 52-1 29.334 FEBRUARY I, 200 ¡ 25-1 6.340 JANUARY 17,2003 52-2 FEBRUARY I, 2001 26-1 1.316 FEBRUARY 1,2001 53-1 1.380 APRil. I, 1999 27-1 12.975 JANUARY 17,2003 54-I 2.811 FEBRUARY 1,2001 28-1 4.854 JANUARY 17, 2003 55-I 14.604 APRIL I, 1999 30-1 5.745 AUGUST 23, 2002 56-1 4.910 AUGUST 23, 2002 31-1 1.493 APRil. I, 1999 57-1 0.999 APRIL 1,1999 32-1 5.794 APRil. I, 1999 73-1 30.559 AUGUST 23, 2002 34-1 2.973 APRil. I, 1999 73-2 APRil. I, 1999 35-1 9.138 JANUARY 17,2003 74-1 13.960 AUGUST 23, 2002 AMENDING BY-LA\J 03-10 UPDA TED PLANS 4-1,7-1,8-1,9-L14-L18-L19-1,20-1,24-1, 25- 1,27 -I ,28 -I ,35 -1,37 - 1,40 - 1,43-1,46-1 DATE: ~ANUARY 17, 2003 '1)ELA ~ ... ¡ 1'~ I f_U INSTRUEMENT LAN P-, 1.17,Z7,34,3I,:/Ø) ..........c><ðI1 P-1 7S) P-1 1-e P-2040-(17,1 TRANSFEREe FROM MTO TO COUNTY OF ELGIN ON JANUARY 1. 1998 I-D787-LT 11R-81'1S J 4 Y BRIDGE STREET (0.274 Kill FROM CARLOW ROAD TO COLBCRNE STREET) IN PORT STANEL Y iRANSFERm FROM iHE MUNICIPAUTY OF CENTRAL. ElGIN TO !HE COUNTY j OF ELGIN ON SEPlEMBER 10, 2002 , COl.BORNE STREET (1.104 KM FROM BRIDGE STREET TO THE NORTH UNITS OF PORT STANEl. Y) IN PORT STANB. Y TRANSFERED FROM THE MUHJCPAl!TY OF ŒNlRAL ELGIN TO THE COUNTY OF El.GlN ON SEPlEMaER 10. 2Q02 LOT cae. . Ie. """'. """" """" c:.E. ~. ~. LAKE ERIE LAKE ERIE PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF CENTRAL ELGIN AND THE TOWNSHIP OF SOUTHWOLD IS BEING ASSUMED AS A COUNTY ROAD BY THE co UN TY OF ELGIN COUNTY ROAD #4 KNOWN AS SUNSET ROAD AND SUNSET DRIVE LENGTH OF ROAD IS 14.762km / LEGEND ~~ ~RTATION, --@-------=-@- ElGIN COUNtY ROADS g'j lOWNSHIP ROADS IWI.WA'" '- / PLAN 4-1 Updatad January 2Ð03 ~ r '7--, "(þ ~¢ INSTRUEMENT LAN PART LOT CONe. MUNIC. ....:mlml 001-4555114) __IIAIIIØY'MI!-.-r Yl.E l-æ4I7J 1tR-;!IU 1,2 1 EST ELCD1 ~ 11R-:IIIII-P' 1 1 VEST EL.eH 1-342478 11R-_ a 1 EST EIÆN 1-.7æ "R-IIð11 1 1 YiE5TEI.GIN ~11I24 11R-U37 1 lEST EL.GN 1-~4811 11R-51B2 1 lEST EUIN 1-æBœ2 11R~PI 1 1 ESt' EI.QN 1-551!111 11R-5480-P2 2 1 \lEST ELQN LAKE ERIE L.AKE CRI£ f PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF WEST ELGIN IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY OF ELGIN COUNTY ROAD #7 KNOWN AS CLACHANN ROAD LENGTH OF ROAD IS 4.737km LEGEND NINISTRV OF TRANSPORrATION. ONTARID HIGHWAYS ~ EU:lN COUNTY ROADS gg TOWNSHlP """'" RAILWAYS PLAN 7-1 Updated Jan'lGl"1 2D03 INSTRUEMENT LAN PART LOT CONC. MUNIC. f D-91 12..13 V. '11" \'II WI. 0-101\ 15,1fHI ...... .. D-3Ið HW'I'I7S REVERSœI PLAN .. ...... 12, 13 · .. ...,.. 12, 13 · .. ...". HW'tf15ASSL111PliC1tPL.AM .. 0-_ HW'I"I7S~PLAN .. 0-451 12, 13-13 1-8. .. I D-S70 HW'I'f75 REVERSON I'I.AH D" .< D-1I2Ø 12, 13 A-VN.atA .. '/ D-834 10.11 · WI. 0-8ID 1:5,.14- " WI. ~~ D-10# 12 U WI. ~.-::.'~:: 12 A WI. 12, 13 ., WI. 0-,"" 12, 13 · WI. 0-,'" 12, 13 · WI. LAKE: E:RIE: 0-,'" 13 ."'" A .. 0-,'" 13 V S.af A .. 0-,,., " IX .. f~: 13 - .. " - .. 0-,'" 13 " .. PLAN SHOWING BY MEANS OF A SOLID 0-'451 12.13 .. .. LINE THAT OF 0-1... ,. .. WI. PORTION ROAD IN THE 1-1.... " - .. j-21ø " m .. ,....'" 13 n D" MUNICIPALITY OF DUTTON/DU NWICH ,......, " " WI. 1-,...., " A WI. ~\\ ,~1-1.86 ..," 211,,30,31 lII..oac HI .. 1-,"'" ..... " A WI. ¿g= ...., XCI .... "'" .. IS BEING ASSUMED AS A COUNTY ....., . ....EAST .. ROAD BY THE \ ø , 1-171œ7 R-1.. """''' .. ....' 1-1780311 R-1.. 31 A BL.18 WI. "" " 1-178187 ..10 .. """''' WI. \ 1-1"15 "..... 1 " ., WI. COUNTY OF ELGIN I-1I11M7 11R-1134 1 21 """'" WI. 1'-'..... "...... , XCI """'" WI. {~ 1-1l1li782 "...... 1,2,,~ ""'" ,. .. " (-1II17II3 11R-818 1.2,M lILoac 18 .. 1'-"""" ,'R-&III ... 12 A .. ,-...... ',R-&III · " A WI. '~ 1-224ð11 111'1-1171 · 13 V''ØfA WI. COUNTY ROAD #8 ,-2831" 1fR-2I7! 1 " .. WI. 1-284724 11R-III .. ..... --II .. KNOWN AS CURRIE ROAD ,-....., 11R-2871 1 ,. ..... .. [-....., 11R-m17 · ,. .. .. LENGTH OF ROAD IS 19.230km 1-"""'" 11R-3414- · 13 ., .. [-31118.. 11R-3I18 1 12 .. .. [........ 11R-31176 · 13 ., .. ,......., 11R-4811111 .. " u .. ,-æuæ 11R-41157 · 13 - WI. ~ ......." 11R-s4If , " ... WI. LEGEND [........ "........ , 'D ... WI. ......,.. "....... · 10.11 IX .. HII41" "....... 1 1D IX .. MINIST'R'V QF' TRANSPORTATION. --@----------@- .. [....... "....... · 10,,1! IX .. ONTARIO HIGHWAYS ,-.17.... 11R-BW · 13 '"",A .. j 1.....,4811 11R-7U2 1 " A WI. EL.G!N CQUNTY ROADS 'ê LAKE: E:RIE: 1-414!12 1111-7822 · " A WI. "TtIWNatllPRCIADS RA1!.WA'1S PLAN 8-1 Updatad Janlolary 2D03' 8 INSTRUEMENT LAN PART D-357 B.C II J-m285 (MIREEIŒMT DRAIN) A ILl -41H'12. 1111-71040 7 I LAKE: E:RIE: LAKE: E:RIE: PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF WEST ELGIN AND THE MUNICIPALITY OF DUTTON/DUNWICH IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY OF ELGIN COUNTY ROAD #9 KNOWN AS MCDOUGALL LINE, STALKER LINE, AND DUFF LINE LENGTH OF ROAD IS 27.829km LEGEND ~=- ~SPORTAT1ON, ~ EUIJN CCUNI'/ ROADS 'gj TOWNSHIP ROADS RAII.WA'tS PLAN 9-1 Updated JaftUary 2003 LAKE ERIE i .. ¡ INSlRUEMENT D-1111 D_1et D-2I!O ,'~~'= \ó- "",,/ 0-187 '. D-7CiO I D-III D-1œ6 D-14Z7 1-,_ I....... I""" i-1tmU. 1-""" ......... ......... ,........ 1-414722 1-415747 f LAKE ERIE PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY DUTTON/DUNWICH THE TOWNSHIP OF SOUTHWOLD IS BEING ASSUMED AS A COUNTY ROAD BY THE CO UN TY OF ELGIN COUNTY ROAD AS IONA ROAD IS #14 ROAD 13.842km KNOWN LENGTH OF LEGEND fllHlOOO 1111-3111& 11....... 11R-7G72 11R-7Un 11f1-7072 2 ..... · , · · ::= ~~IUAi1aN. ----@----@-- ELGIN COUNTY RaADS ~ TOWNSHIP RDADS RAlLV/AYS PLAN 14-1 Updated January 2DD! INSTRUEMENT ..''''' ..,"" "'437 ',' ~' ...... " _,' IH472 ~ 1-138834 \ 1-211413 I ~Z54 '1R-ð419 I-3IIIKII1 11R-51!4S ....- 1-42\8mI 1tR-77118 CONe. " . . """"..... 'II.N.B. TA IKIUlHMILD 22,13 l1"l1I SOUTHWOLD BCWEICFED.-LNmRJIIQIASES s..c.E. 4,& It sœ.I1HWaLIJ 3,Ø 12 I[ SClUlHWOLD 3,4 12 II 5aU1HYICI.D 4e w.N.B.T.R.1IEIrnIIIiõŒII 5,6,7 S HI SCIU1HWIIUJ LAKE ERIE ~ ... ¡ LAKE ERIE PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE TOWNSHIP OF SOUTHWOLD IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY ELGIN OF COUNTY KNOWN LENGTH OF ROAD #18 AS THIRD LINE ROAD IS 1 8.495km LEGEND MIMISTRV OF TRANSPORTATION, ONTARIO HIGHWAYS --@-----0- aGlN COUNTY ROADS '@' TOWNSHIP ROADS RA!l.WA'YS PLAN 18-1 Updated January 2003 .4C""TlTi' i . ¡;~ tj/ I r f r .' í j . ! LAKE ERIE ~ .. j INSTRUEtdENT N PART co C. MUNI P-1817-(1t&B) BA'ßWI TRANSFERED FROM MTO TO COUNTY OF ELGIN ON APRIL 1, 1997 1-3115S84 !1R-seoB 11-12..... IJC-JJI BA'l'HAM J-3E5M 11R-5t11 1 U IX BAYHAM 1-3115514 R-27I m.M 1'_ 8A'ftIAII 1-a1K1Ø4 t1R-U11 II u: W BA'dWI 1....æ11i584 f1R-I4tt 3-2 24-23.24 ¡X-IX BA'ItIAII I-3eII4 11R-84tt .2 12 EI8$-I1J) BA'ItINi r-:E5i4 11R-ð4e1 1 8.1<1.11 ~ EIA"fHAU r-31D241 11R-81M8 .1 18 IV BA'lHAId r-31aZ4.2 I1R-fII4fI 2.4 11 1\1' IIA"tHMI 1-3I028Il 11R-IISI 1 »,.24 IX BAYHAM -302e1 I1R-ftB1 2. 2,24 )( BA'lHNi 1-39261& 11R-42t1 M a IX 8A'ItINi l-31l3I37 11R-7041 .2 23.24 IX BA'ItfM HIØ.'ft~ 11R-7041 ,] H W BAmw 1-3Ø5424 11R-7I03 U U IX BA'IHMI r-3QM14 1R-4Z17 :5 U IX BA"IHAIoI -:!IIeGG 11R-7138 .2 ,S V BA'lHAId 1-40M08 11R-7.SI! 3 128,,127 NtH SA I-4ðIIIà7 11R-74ðO 1 124 S1R BA'MAII 1-411W 1'IR-7IM2 3 U IX BA'I'HNoI 1-2GII3eB 11R-71911 .2 f SIR BA'ItfAIl RDBlNSON s'TRŒT niROUGH PeRT SURWEU. iRANSFERED 'FRDt.I iHE MUNJaPAUlY OF BA'YHAM 10 1HE COUNTY OF ELGIN 011 _ 10. 2iXI2 f LJ.KE CR/E PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF BAYHAM IS BEING ASSUMED AS A COUNTY ROAD BY THE CO UN TY OF ELGIN COUNTY ROAD #19 KNOWN AS PLANK ROAD LENGTH OF ROAD IS 21.289km LEGEND == ~~~PORTAT!ON. ~ ELGIN COUNTY ROADS '@ 'TOWNSHIP ROAnS RALWA'iS PLAN 19-1 Updafld In Ja"uary laD! , DEL A LAKE ERIE PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF CENTRAL ELGIN AND THE TOWNSHHIP OF SOUTHWOLD IS BEING ASSUMED AS A COUNTY T CONe. UNIC. ROAD BY THE D-2I1 " _1_ SOUlliltllD D-'" " -.- OE. D-'" 1B,III-!L1Ø!ItII£....-nI SOU1HWCII.EI COUNTY OF ELGIN D-776 7 IÐ ....1M..... D-1ÐI 7r-I101.... ....""""" . ....., R-117 11 OE. . ,:::: ... ¡¡,l,.... SQU'lHtfŒ.D ! " . 5OU1H..... . D-'" 11.1' S,T.R.ë.B. SClUTHWCILD . COUNTY ROAD #20 ...... 10,11 ....1M""'" ...... 12," ""1M""'" KNOWN AS UNION ROAD , ...... 14.1!1 """'..... 1-201 -... OE. AND MAGDALA ROAD ,-..... " S,T.R.N.B. SClU1HWCIU:I ,-..... " S,T.R.N.B. SCU1HWCILD LENGTH OF ROAD IS 24.319km 1-1!f1834. SOMD CF ED,-LMD PURCKAEIiI So AND c.E. 1-1..... R-117 17 OE. 1-1..... R-117 1,21 OE. 1-11ÐI" R-14, R-4i5 " """"""" LEGEND :11-1uno 11-117 11 OE. ~ ; 1-1U7.!1 R-117 11 OE. 1-1D8Z9! 11R-tII7 I,' 7 V ""1M""'" MINISTR't OF TRANSPORTATION. ~ ¡-20S'Ie 11...... 1 , , ""''''''''''' ONTARIO HIGHWAYS ,....,.., R-157 · ""1M""'" .. 1-- 11!H1t! " s.N.B.T.R.SCIJ'TH1IŒ.D ELGIN COUN1Y ROADS ~ 1-2ØiII4:l3 11R-a'l1 · . ""1M""" j LAKE ERIE 1-310431 1)-13011, [HaC 1-1 7-7 v-v ""1M..... TOWNSHIP ROADS ........ "R-71f2 1 " N.TA saumM:II.D 1-"""'. 1111-71114 , " _I&IIII.SQU'lHwaLD RAJ,.... ......... 11R-7<4G , " œ 5OU1H..... .......... 11R-7481 .... ... 1 1-...... 11R-7733 . · ......."" ....... PLAN 20-1 Upclatld In January 2DD3 ~ "' ., I , INSlRUEMENT LAN PART I LOT CONe. MUNIC. Ii 17 o..7<X5 ,~- H' ~. 0..747 · , IIAIA. . o..7t5 '" "' ... ¡ 0..741 1-11-1 c.E.,14AI.. ; ! [ ¡ ¡ 0..... .. , ~. 0..,'" ,....... H c.E.. UL. @! i ¡! 0-1... ~. ß ... ~~~ D-147e 1a,,14 " ... 1-..... 22 , ~. . I- ... I ~. . ~ m M " J-3JIOI .. I .. I........ '" ß .. 'Is t-1lIIII4o..a14,Do-U1B,D-æ1B ~4 I .... /t{qIjrH I.' ,-...... 11R-1117 , · I ~. NOliTiì '..QF: 1-....., '1R-2I(1.4. · " ß ~. f OF: I-Sf 042 1J D .. 1-27.... II....... · · , .... 3 1-...... II....". · 1J ß .. " ,......... 11A-31Si , · ß ~. ,-....... 1'11-34111 2,4,8,8,'0 · ß .. i 1-285733 11rt-M1. 3,6,7.' · " .. LAKE ERIE ,-- IIR-8111 ~. 4 I .. 1-31121!10 11R-4384 · 12.1;' I .. ,......., "...... 4 · " .. ,-- 11R-1III87 · 12 I .. PLAN SHOWING BY MEANS OF A SOLID ,-""" IIIHII87 , 12 " .. LINE THAT PORTION OF ROAD IN THE ,-...... IIIHII87 ~. 12 I .. 1-- IIIHII87 · 12 I .. ,..".".. IIIHII87 · 12 I .. ,-- II....... · 7 D ~. MUNICIPALITY OF CENTRAL ELGIN 1-3B411!11 "R-S& ~7 07 · .. l-.>I2Im 11R-!138 · · u .. AND THE TOWNSHIP OF MALAHIDE A"tlt L,,¡. J-:!II2IBCI 11R-S83ß '.. ~. " .. . '-æ2077 "...- · ,. , .. . ,-...." "....... ~. ... , ~. 1-3IIU78 11...- , 1J , .. ,-...... II"""'" , · " .. IS BEING ASSUMED AS A COUNTY ·'e.. ; ......... II....... · " · .. I-302IID 11R-9i35 '.' ~7 · .. ROAD BY THE I-302Il, II"""'" · · , .. 1-3UII' 11R-SU1 7 · , .. 1-3UII. 1111-9117 · ~" · .. COUNTY OF ELGIN '-3UII' 11IHjl81 " ,. , D.. 1-3I2ItI5 "R-51181 1Q,12 " , .. 1-""" 11R-5II11 1,7.1 " · .. 1-384114 f1R-eoœ 7,' .. , .. 1-3141117 11R-8Uf '.' " · .. 1-3141BI "...... · .. · ... COUNTY ROAD #24 1-3!I417t "....... ~7 ~7 , ... ,-...... """"'" · · , .. ,........ ,,1HII87 ~. ~. " .. KNOWN AS DEXTER LINE 1-""" "....... 1J ,. , .. LENGTH OF ROAD IS 1 6.436km ......... 11R-!C11S , 1J ß .. ......... II...... '.... .. " .. ,- 11R-82Q2 ~. · " ~. I""""'" 11R-fl117 , · " ~. I- II....... · ... , .. LEGEND 1-371237 "....... , · · .. 1-4164&1 11R-S3!I ... 7 · .. d == ~~110N, ~ ELCIN COUN1V ROADS ~ ... mwNSHIP """'" ¡ LAKE ERIE RAILWA'" PORT BRuce PLAN 24-1 U~d January 2005 " "Xl\!: " " XIII f LAKE: E:RI£ PLAN LINE SHOWING BY MEANS THAT PORTION OF ROAD OF A SOLID IN THE OF CENTRAL ELGIN OF SOUTHWOLD MUNICIPALITY AND THE TOWNSHIP IS BEING ASSUMED AS A COUNTY ROAD BY TH E COUNTY ELGIN. OF S & ..... AS & .... "'" ... COUNTY ROAD #25 ..708 1-D-1 ... "'87 1-1-1 !'A_ S +... KNOWN AS WELLINGTON ROAD 1-322 1 .r ... 1-""" e N1RE & LENGTH OF ROAD IS 6.340km I-281GB e ..., & 1-31220 .....",,, R-174 ... 1-..... .....rør. 11-17+ ... 1-- 1 .... ... LEGEND H3C81 .....rør. 11-174 ... J ....... ...rør. R-174 ... J-43C& ...rør. 11-174 ... ~~=~ATION. --@---------@}- 1-- rør. R-174 ... 1-1..... 1 . ... .. 1-171300 .....rør. R-174 ... El..GJN COUNTY ROADS '@' 1-314C02 11R-4154 1 1 R1 ... ... ¡ LAKE ERIE ......", 11R~734 _ 17 ...... ... TDWNSHJP ROADS I-3l137O, "....,.. . 1 . ... I-3MOCIII-LT .....rør. A-17+ ... RAllWA'I'S I........ "....,., 1,_ 1 ...... ... 11R--7S!i 1 1 R1 ... ... 1-412OOf 11R-7811 . e IICRE & PLAN 25-1 Updated 1n January 2003 ~ ' ' 'I! """"""-L.~}, 1 .c , Q ¡ W , a!. Et g" 10 !/i> j t7 "I" I" Iii 1 :"~ , ¡ i.' .' I I .r-....:..~ ¡ ~n {" I ¡ ~ i ¡ a; ¡,~!, (/ """IJlI:!I~, , ~ f / ,/ .iXlli f, I [~O ¡ j ¡ ,¡ ! ¡ ¡ ¡ ¡ 1 X fi''''''''''''' 'l~, i !A ' .! J ! ¡ ! "..LA..IL-\J...!!.j 7\.,"' ~' : ¡ !! r I 'I ¡ l ¡ ¡ . " , ( ! ,~:',.,~- {.!11." ~:~~---:.~ ~ $ 'f r' j ;! / j ¡ ¡ ¡ í W ¡ ¡ í ¡ ¡ "~ .' . ~ JJL """j",,- ' ¡ , I' ' '.. I ' , , ,: . 1 ' , , í "~:-.t.- ~1~ -.. -., ~~ e: ~¡ iXlr '_ff ;.....¡.... ~iB! ¡ ¡ ¡ ¡ ; t ! I .~ ~·f· ~..<_." ~ "rift!.·'...?!!! -.r ~-¡,-¡' ,~ j, ~\,'$\\\:EIi;·. ...!."'I ~..., ¡ ~ ~l~ " ,,$1 ¡ II II: ¡ I ! I , \~~j\ ''''~ ' '~,;,¡;: ::.¡'. -:-: :~r:"-:~~: ~>¡\.\,.','~\~",(¡~ '\~''i ".t~.e,,= //Q~1!' ...., ' II;-P"'-~- iU.l.WIJ..........._ , 61''''''. . -- /¡ N";;;;,,,,···,~~qF., ~~. 1f\ .c. LI' ; v'Ylf'[ '." -.,_. Eb 1'(1 -.e __ __ ' '_: OF ·-<'''":.:;-..J!§VARg t,~ --T,::"õ:;;'--, R-,:J1:~~~.L LI'/I ~<:~~'~~::~;\.,,\'~'\ Y f",. .....3" ¡IÆ~"f,G< 1 "':" "DGóW~{¡t'If~"'r"=J.,,~"'" lli.7H'" "....'-L I .',' i 11' ~.. t' \~I~ !ifi(l' "'~",t : J:iI <J11¡¡;;:: _1' fiIOAr''-''''- .i!J ' ; -- !,'. \ \~\'! '\ '- ~ \ -..., lb,' ~":-'~_" .}~_.j..î;:'iJ'¿ OF" ~ '-- '11.! A . / ,I ~-; : ~'.' 1 ST. THOMAS N(jJ¡¡1i;¡ ~.' ~ ';;"·""".."~i" £DG.!1ì,~ " '''1-:'1:''' ¡ ! \\~~~,,\~~~\. \~\~ Ä.... ""(3ì.~ Ti!!f.:~~m·(:io;ft:(~/~ ~.;;;.:~>i, 'i:~ , ';', ~'1;~, "," \". ,~ ~ $QU1J.¡~ ...:... "; %~:-:~ ' >.. ~~\..\..-\.\\:~~r;Q.'.*';'~;-~" ~ ~ ;~ !~~ ":.~ I!r O~ TiP"""'.... ~ / '-.."'-_:'~~J ~; . ". '';' ... fir^- ., ,.. "" ~ I..QV¡ .- ,-¡... ¡¡¡¡¡"" ~ \ \ 'Ø> ~~ \f; I' ~ ~ i ,.,~~ 7J J/I -, Vo 1~! t~'M 1el"r>~: ¡;~'eu~;~~«; !:~D. 1:1 {? ./ ¡ ;;;''-/ :" , _~ ",.' ~/d)Jj .F",¡ : !!¡¡ ~..' "'",,,~c::A'7_"i~ fi' ,i;' " ';(·i}~'~~':~'··"'l":;'C;f.(- ~'::""\4:>b.!i VI "1-"1' " /ì"/,,';;,r ..LJ ~ OS 'f\ ft.5 \ ...:if.'..../. ~ ~ " I j , !rrr~~,¡,jj, ,~_ . ~ ~.;;\ ',,:iq,Á. .~11 : . .., ~ "" /,' , ! k' .i I.' I '1.1. t'·ì!'?"i"l~i " / " "J,< 1;(" ~'~1," 1,Tó" "",' i T"! j, -; ·~".A i ' If I / i"i ,Ui"'f""..l!tRf ¡'t" IJ ~",;~.:.~.";<'i ./ ~H' l7\lf,' £1, L· f,· Ii;,!¡! r'" '- ;' If ~ 111 '~~\~ ~ l, 'J 10/ 1 Vi" , /1,\. _. ' INSlRUEMENT LAN PART L CONC. MUNIC. l;ìs r""'/.~' ,- ......... ;;, . . r' [' i" D-'" ''''''- I~"-JV .. ~ ~ ~-. rw-"'- ~rD :~~'. '~ !.LltC! .I / ! D-7U 10,11 III"IY Cor:. f' j ~!¡1,_~,.", -:.L .. __: ,-. . D-IØ7 18,20 la,lV c.£ ~, 1 -I! '" 71- : Ÿ;, r,-""" D-1l1II 17.111 ILIV c.£ -...: ~~.....,... f'iffl 4 ,) , ,,' .., ' ¡"r...:_ 'D-'" ".12 ,,",. .. ~ ~, .. <\ . : ¡""''''ID-113 15,1' Itl\/' c.!. 11 i::! t"", . +f 1<1 11 ::0 D-114 13,,14 IH,IY Cor:. "- ...,.~, II ~ . tj 4' Hit ø, 10 IU,I\/' Cor:. ~ ~ ..,... L i I !f}.,,! ! 1~ 1IJ fli "'4/iIJQ7____ ri.._... 1Jo.I17 7.1 1il.IV c.E. I}:¡ 1)- \. ¡4;¡ _ I tl .r I;I! 1-i .1!! r"ß'" .1 . D-U2 4AI IB.IV C.£ ¡ : ;I"....~&r'" '>.r"/",!; ! rt :.......ë.t..l-:'r.! ~.... D-141 e LV C.£ / ~T'-"",;.7:",".~.,.,,,,_.O,. .' T ~lir...; ';¡'~'I/$! 1-12U43 -- R-4-7 Cor:. r :" ill": '1-12H40 . IV Cor:. ,~ '-r! 1-131&10 D-IICIIIJ 4,a IV _ It'..."",.... ; 1-1::111144 D-IIII 111 7 III - ,,- ¡; 1-1::11114ð D-nI 4- II III . J / ./, /....; ",". Ì""b ! :-/..\" ¡E ~~... : : : ~ ~~_ _.=:~:::: ~::::7: ~/ ~!~ ·1= ~~æ "~3 : ~7 'I-æI!IU 11R-485 1 1.2 R-47 1-3118518 11R-7111 2 !:I IV 1-4OØ7I1 11R-72!III 3 2Ø IV 1-4002e3 11R-1CIO 3 11 IV 1 PORT STANLEY '-.. d ... j LAKE ERIE f UKF: F:RIF: PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE TOWNSHIP OF SOUTHWOLD AND THE MUNICIPALITY OF CENTRAL ELGIN IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY OF ELGIN COUNTY ROAD #27 KNOWN AS SPARTA LINE LENGTH OF ROAD IS 12.975km CJr. .. CJr. CJr. CJr. .. .. .. .. CJr. CJr. CJr. .. CJr. LEGEND MINISTRY OF TRANSPORTAi1QN. ONTNlO HIGHWAYS ~ ElGIN COUNTY ROADS '@' 10WNSHIP ROADS ......,. PLAN 27-1 Updat.d JanUGfJ' 2003 i / ~ ~ ::1!¡NI , ¡ INSlRUEMENT LAN PART' ...".. HI'" HII" , ,..... I ¡ ¡ I I f ...... , ' ¡ ¡ ¡ ........ "..... L-A ~" , ~, , ; , , =.== 1-111147 11R-105 .... 1-1ØiMM "..... , 1-,..... 11R-12C12 · m ~ ,-...... .......... ......,." 11R-13B2 , 1-2118121 11R-1~ ''''' 1-"""" , 1-2720811 11R-2123 · I-n&33O """'" , ,........ 1111-3514 , '.....7783 ".....". ,.. ,......" ,,--- , ...."" ".....,. 1,2.4 ,......" 11R-5CJ12 , ......... II....... ,.. ......... II....... 1,2.,3.4,5 ,..","" 11R-ð718 , ,- 11R-51111 ~, 1-31118211-1.T t-3115B28-LT [........ 111H111G , ,........ 11R-H1I4 , [......, 1111-71411 · [-3II8<1II7 11R-7I4Ð ." [- 11R-742111 [......". l1R-43211 · . . J r LAKE ERIE LOT CONe. ,. . I. WI " WI 11 \1111 10 \1111 I!I!2IIICINT.LTD 10 \III . W[ " WI 11 VII " WI 11 VIII 10 \IiI1 " '" ,. WI 11 ViII 10 VII 11 VII " W " WI " '" " W ,. . 1. . ,. '" 10.11 W 1D \1111 10 \1111 10 ViII " '" ,. WI 10 \1111 .. "" 11 \'II MUNIC. ... ... ... ... ... ... ... ... ... ... ... ~& ~& ... ... ... ... ... ... ... ... ... ... ... ~& ~& ~& ~& ~& ~& ... ... ~& ~& f LAKE: E:RIE: PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF CENTRAL ELGIN IS BEING ASSUMED AS A COUNTY ROAD BY THE CO UN TY OF ELGIN COUNTY ROAD #28 KNOWN AS CENTENNIAL ROAD LENGTH OF ROAD IS 4.854km LEGEND :~ ~~~RTAl1QN. ~ EJJõfN COUKTV ROADS 'ëj "!CWNSHJP ROADS ONt.WA'" PLAN 28-1 UpdldG January 200! ¡, ~ VII ~ ~ . ~! ~ " '" " " " " " " '9- " " , , , ¡ VIII · · · '" · IX _MUlTER " . · · · i X · · í L-Y-4I1. Lilli: · ~ :;1 M .. " " .. " " XI " " H " , , , XII; LIRE ~"'. LOT CONe. U Ie. ....,. "H1R£ ......... ., ........ ...., ..., ......... .. W .... (D-mJ .. .... i (D-Ø) 1 . .... ø, .. 24 ...."" .... 11 1 1 '" .... (111HCU) 1,' ,. N1R .... 1fR-1084 1 74 N1R .... (11R-1CI83} , 74 N1R .... 11R-74a , .. " .... 11R-74a I .. " .... 11R-742I ~. .. " .... 11R-74211 I 24 a.~ .... 11R-7425 , 24 """ .... f LAKE: E:RlE: PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE ELGIN MALAHIDE MUNICIPALITY OF CENTRAL AND THE TOWNSHIP OF IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY OF ELGIN COUNTY ROAD #35 KNOWN AS SPRINGWATER ROAD LENGTH OF ROAD IS 9.138km LEGEND ~:= ~~SPORTA11ON. ~ ELGJN COUNTY RON)S '@ T""",,","""""" .....WAI'S PLAN 35-1 Updated Januaty 2005 VII , . .. ¡ 7, j.:!.' t 'lIB: !X ... )( ~ f LAKE: ERIE XI z; M ¡:,:¡ \U 11> 1. 111 " j4 1.. t¡; 11 i~ ~ XII' ~ Ii t PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE f , / j / / ¡ .' 1 ! f LLJ ..../ .' ,... i , ....;.,/¢/ i ¡ ¡ U LeT MUNIC. i " ""- 10.11 ""- I."V ....,... " CL ....., " .. .1-10'11" A 'AI. 1-17841:11 11R-1eæ ... " .. ...-" nil-1m , " MAl. ........ "....... 2 " .. !-II"'" 11R-2811 2 22 MAl. 1-3I.4OIt 11R-4O!I 2 .. ""- 1-31.111& 11R-4ffit 1~ " ., ""- I-...... IIAIIt N:R£EMENT.1I1H MIIDiÐ ""- """'" "...." 2 10 ., ""- ......... 11R-7I24 '.. . ., MAl. ......... 1111-1143 1 10 ., MAl. ¡........ 11R-7It4 1 " ., MAl. 1-401127 11R-'m17 ...... .. ., ""- I-_ tfR-7.D1 .. A ., ""- - 11R-73.'!I . A ., ""- ....,om 11R-7H4. 2 2 ., ""- I-4tlif7" 1fR-7184 . 2 W ""- MUNICIPALITY OF CENTRAL AND THE TOWNSHIP OF ELGIN MALAHIDE IS BEING ASSUMED AS A COUNTY ROAD BY THE n: ¡;";t;,;-f..·/,,- .~.,'~ i """0 -fr/~ ~: y;."~~;, ti~: ¡ i i r'IJ.&~r ¡ _i / i LA' .,!, ~~ ! ' co U NTY OF ELGIN COUNTY ROAD #37 KNOWN AS CAESAR ROAD AND AVON DRIVE LENGTH OF ROAD IS 16.030km LEGEND i ~~¡i, ¡ 11m ~!.}µL i ~~= ~&SPORTAll0N. ----@-----@)- ELCIN COUNTY ROADS '@ TOWNSHIP ROADS . ! . : , , .' , ij'l;~":"i~i"ii I ii' ¡ j ! ;, J.'I$ f41,' ; LJ~~' J / f f jfJr!1t!ini ¡ / I / i ¡ lilt. , ( I .. f! ! ¡ ""LWAYS PLAN 37-1 UþClattd JClnuary 2CQ! ~:¡:¡ ¡¡¡:¡¡a 1~ ,~w w ¡a 14 IZ 1)1; I!.'~'''. , · · · · , d ... / VII' vm " . IX -, n. , .. · · X · · · I.TOII' I.IØE · XI " " " " " ~ " " " " , . Xli II~ ..lItn '-1111 ;'--,;...! ¡ , -; ...:.....¡)( "' ¡rr-' i ."t) FI I i , . . , , IIA1. IIA1. IIA1. IIA1. IIA1. IIA1. IIA1. IIA1. --- IIA1. - IIA1. .. ~ IIA1. 21 V IIA1. a-HI8'I 1 21 DI IIA1. 11R-m15 · '37 ""20 IIA1. '1R-34æ · .. IV IIA1. "........ · .. --- IIA1. 11R-7œ5 , .. " IIA1. 11R-732f , 131,137 ...,.. IIA1. 11R-75Ð' · .. IV IIA1. f-AL:r.! " .~..., 1 ì / l '1.I;"C/ , , ¡ , Li ¡ / f LAKE: E:RIE: PLAN LINE A SOLID IN THE SHOWING BY MEANS OF THAT PORTION OF ROAD TOWNSHIP OF MALA HIDE IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY OF ELGIN COUNTY ROAD #40 SPRINGFIELD ROAD ROAD IS 17.388km KNOWN LENGTH AS OF LEGEND =m ~~IUA11ONI -----@----@- ELGIN. COUNlY ROADS jjÿ TOWNSHIP ROADS RAll.WAYS PLAN 40-1 UpdcdH, January 20e i.-:;; I / I LAKE ERIE 4 .. j 1NS1RUE1dENT LAN D-1Jf3& 0-14" 0-1443 0-,_ D--1451 D--14'3 .....,... .....",. I....... 1-31"3510 1-319400 141"" 1-411210 1111-2111 11....". 11...... 11R-4141 11....... 11R-8235 11R-'3S0 PART 30-, IIHI MAL+2AY 30-, ...... MAL+BAY 30-, ....IV YAL+IIAY 30-, IV-IV .........Y 110,111 S1R. BAY. 111 S1R. BAY. 0 , IV BAY. 0 111 B1R BAY. , "' B1R BAY. ,..... 0 V BAY. 'M ',2 V BAY. 0 , V BAY. , Aoo.....1II B1R BAY. f lAKE ERIE PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF BAYHAM AND THE TOWNSHIP OF MALAHIDE IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY OF ELGIN COUNTY ROAD #43 KNOWN AS RICHMOND ROAD LENGTH OF ROAD IS 10. 707km LEGEND =-= ~~RTA~N. ---'--@----@-- EL.GIN CQUN'IY, ROADS '§ rqIIOOiHIP< ROM$ -'" PLAN 43-1 Jal1~ary 2003 .' i i ! l.f I , I ¡ :.1'" i ,.~: f I fVtl! î15.$ ~ i :t;tj i i ....'"""';.... G,ÒF?£ LAKE ERIE ~ -$- f INSTRUEMENT LAN ,,%!I> ..... ..... ..... ..,... 0-148. 0-'4-70 0-1471 111-211 0-1471 0-1482 ,....... ,....... ,....... -111!!ð1 1-1..... 1-1111115 1-1to431 I-1tanO 1-11B411 ,........ ,........ .....070 11R-188 11R-1II 1111-7. 11R-711 11R-7. 11R-1MI "1H7e2 11R-eclS 11R-7821 f LAICE: ORIE: PLAN SHOWING BY MEANS OF A SOLID LINE THAT PORTION OF ROAD IN THE MUNICIPALITY OF BAYHAM IS BEING ASSUMED AS A COUNTY ROAD BY THE COUNTY OF ELGIN PART · · SA- COUNTY ROAD #46 ... · SA- 'f IX SA",'" ,f .. SA",," KNOWN AS CULLODEN ROAD ". NlR SA",'" · IX SA- LENGTH OF ROAD IS 8.594km ,f .. SA"''" 7 SA",," ... ...... SA",'" 11~114 NlR SA"''" · · SA",," LEGEND · IX SA",'" · · SA"'," '>-147 ". N1R SA",," YINlSTRY' OF TRANSPORTATION. ----@----@)-- 2.4AIO ". N1R SA"''" ONTARIO HIGHWAYS 7,B,12 ". N1R SA- R-'47 ". N1R SA- B..GIN COUNTY ROADS 'E! ,.... ". N1R SA- , ". N1R SA- TOWNSHIP ROADS , ,.. ... SA- a 114.115 N1R SA- RAI1.WAYS , · · SA- PLAN 46-1 UpMted Janlolary 2003 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT JANUARY 31,2003 KiNG-6EORGE--ttF-T-BRIDGE WEIGHT RE8'fflfeIfðN FROM: DATE: SUBJECT. Introduction The Ontario Highway Bridge Design Code requires the County of Elgin to re-evaluate the condition of weight restricted structures every two (2) years. Discussion In recent months, a new highway bridge code has been implemented, 'The Canadian Highway Bridge Design Code" replaces the previous Ontario Highway Bridge Design Code. The previous code did not include a section on moveable bridges and thus, the normal practice was to refer to the American code for design of moveable bridges. The new Canadian Highway Bridge Design Code however, now includes a section on moveable bridges and thus all design work must conform to this code. The County previously retained Byrne Engineering Inc. as our consultant for the King George Lift Bridge. Their firm provides all three components (structural, mechanical and electrical engineers) necessary for the inspection of such a structure. Byrne Engineering Inc. submitted a cost estimate to analyze the bridge and determine if the existing postings are adequate. The proposal included the initial full-scale investigation, followed by a re-evaluation every two years for the County Bridge Weight By-Law. The quote from Byrne Engineering Inc. outlined an upset limit of $13,700.00 (plus tax) for the initial inspection and posting and $6,950.00 (plus tax and inflation) in subsequent years to update the posting. ~ Conclusion The County Bridge Weight By-law requires updating, and due to the new Design Codes and regulations, the evaluation of the King George Lift Bridge will be more time consuming and costly. Recommendation THAT Byrne Engineering Inc. be retained to evaluate the King George Lift Bridge for the Bridge Weight By-Law for their submitted fee of $13,700.00 plus tax; and also THAT Byrne Engineering Inc. be retained in future years to update the King George Lift Bridge Weight By-Law for their submitted fee of $6,950.00 plus tax and inflation. RESPECT FULL Y SUBMITTED ~C!li1M APPROVED FOR SUBMISSION CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES t ~~~r MARK MCDONAL CHIEF ADMINISTRATIVE OFFICER 19 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DATE: JANUARY 30, 2003 SUBJECT: ROAD ALLOWANCE CLOSING AND SALE - TOWNSHIP OF MALAHIDE Introduction Subject to the approval of the County of Elgin and the Municipality of Central Elgin the Township of Malahide Council intends to close up and sell road allowances as per their letter dated January 24th. Discussion/ Conclusion The County of Elgin has no concerns to the Township of Malahide closing up and selling the unopened road allowance near Ron McNeil Line and Buis Line. This area is the boundary between the former municipalities of the Township of Yarmouth, Township of South Dorchester and the Township of Malahide. Recommendation That the County of Elgin has no objections to the Township of Malahide closing up and selling the road allowance between Lot 19, Concession 10, Municipality of Central Elgin, geographic location Township of Yarmouth and Lot 24, Concession 12, Township of Malahide, geographic location Township of South Dorchester, Registered Plan #11 R-7198; and also Lots 23 and 24, Concession 12, Township of Malahide, geographic location Township of South Dorchester and Lots 19 and 20, Concession 10, Municipality of Central Elgin, geographic location Township of Yarmouth, Registered Plan #11 R-7197 as the road allowance are not on a County road. RESPECT FULL Y SUBMITTED APPROVED FOR SUBMISSION awJ¡~ ~ ~~~ MARK MCDONA D CHIEF ADMINISTRATIVE OFFICER CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES t 20 Tøwnshi; @f MALAHIDE 81 Job" Slreet South, Ayl,,!eJ; @In"",,, N5B' ZC3 Thlephooe: (.519) 773-5344 F= (519) 17M334 Rmalli nmI"¡,¡ife@townsmp.nmlahide.on",. :wWw.tçwmþip;m<:t;iälj:ide.qn~ól January 24> 20()3 REOISTERlID MAIL County of Elgin, 450 Sl1I1setfJtÌve, St. Thomas, Ontario. N:5R 5Vl Dear Sirs; RE:Road Closing,anù Salè. Road Allowance 'between Lot 19, Conees.ion 10, Municipality: of Central Geographic Twp. Y"i"IDo.utb) And Lot 24, Concession 'nsbip of MálalìWè (Geographic South Dorchester). AND 1;ot23 'and 2'1, Concessión 12, Townsltip of MalahWe (Geograpbìe'8outh Dorehester) & Lòfs 19 &20, COD:còiÌSioD: 10, M\micipaJity of Central Èlgin (GeographìeTwp; y:armoutlÞ) Subject to the approvai of the County of Elgin, the Municipality of Central Elgin and Malahide Township Councils intcndto dose. up and sell the abGvementio¡1ed ,øad allowance. A copy ofthe req\lÍredllotice a¡td a copy of the surveys (JIR-7197 and 7198)^setting om the unopened road are en~loséd. A key map shoWing the area affected is also enclosed. It is my understanding the County wiH !lot pass a by-law dea1.íng with the road closing but will not¡¡Y the Township whether or not they have, êoncerns. Date,d'!lt Aylmer this 29'" day of JaÚua1'Y, 2003. Copy - Clexk, Cmmty of Elgin. 2 200a 21 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES Page 1. DATE: FEBRUARY 12, 2003 SUBJECT: ENGINEERING SERVICES FOR TERRACE LODGE - UPDATE Introduction In the 2002 Capital program $75,000 was approved to complete an engineering feasibility study to determine the replacement or upgrade of the HVAC, sprinkler system and automation system for Terrace Lodge. Terrace Lodge Home for the Aged, was built 25-years ago and is heated by electricity with no air conditioning or sprinkler system. The Ministry classifies Terrace Lodge as a "C" facility. At the September 2002 Council meeting Peter T. Mitches & Associates (PMA) was awarded the contract for engineering services for the above project. Recently, County staff met with PMA to review the design report. Discussion Peter T. Mitches & Associates reviewed the heating, ventilation, air conditioning; automatic sprinkler systems, fire alarm and voice communications at Terrace Lodge. Suggestions were based on the cost-effective solutions using the Provincial guide lines "Long Term Care Facility Design Manual" and "Special Requirements for HVAC Systems in HC Facilities". Four options are presented for Council's consideration: The desian report reviewed four options for the HVAC svstem: A. Split system including fumace and remote condenser. The split system would require its own furnace and remote condenser. To control humidity each of the four units would require its own humidifier. The noise levels from the equipment would exceed guidelines. The estimated cost for the system is $780,000. B. Heat pump system mounted under each resident window. The heat pump system would require at each resident room a source of heat, air conditioning and humidity controlled in each room. Noise levels from this equipment would also exceed the guidelines. The estimated cost for this system is $492,000. Room will be required for the heat pump and the humidifier. The system will cost an additional $12,000 per year more in operating costs than option 'C'. C. Combination gas heating and electronic air conditioning unit. The combination gas heating and electric air conditioning is easily controlled in each room along with humidity. This system meets requirements for the ministry guidelines. The estimated cost for the system is $560,000. 22 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES Page 2. DATE: FEBRUARY 12, 2003 SUBJECT: ENGINEERING SERVICES FOR TERRACE LODGE - UPDATE D. Room air conditioner. Each room would have a room air conditioner to reduce humidity levels in summer months. This would not meet requirements of the provincial guidelines. The estimated cost for this system is $100,000. Option C is the preferred solution because: · This is the only solution that meets the guidelines set out by the provincial government. · This project can be incorporated into future renovations. · It is most cost effective for operations. Fire Alarm. Sprinkler System and Voice Communications Two meetings were held with interested parties, which included the fire chief, County staff and the consultants to define the Fire Alarm, Sprinkler System and Voice Communication System requirements. The existing fire alarm system is an old design with an obsolete control panel. This system will be replaced with a new two stage, addressable fire alarm system covering the entire building including the outbuildings. The design is governed by the Ontario Building Code, Ontario Fire Code and several codes by the Underwriters Laboratories of Canada. The proposed design parameters were reviewed and are supported by the Fire Chief of Malahide. The current Voice Communication System consists of five unconnected systems. The regular telephone phone and PA systems are independent, hard wired systems; the nurse call system which is basically hard wired, also has several wireless, two-way communicators; wireless pagers; and wireless two-way communicators for maintenance! administration personnel. The voice communication system will be upgraded with a centralized computer switch that will provide the desired degree of integration between the various communication devices. For example, the switch will be able to receive a fire alert! alarm signal and location from the fire control panel and send it out on all wireless communicators, pagers, etc.; outside normal hours it could direct incoming calls to specific locals, including the wireless communicators; and provide automatic emergency calls to specified outside telephone numbers. Some items that Council should be aware of for this project is: · Schedule: Project will take approximately 6 months (June to December) to complete once Council approval is received. · Room Comfort; Resident's room will have individual climate controls. Central areas; office, dining foyer, will be controlled through a central control system. The building will have a humidification system to control humidity. · Construction area for resident rooms: The contractor will require a minimum of 4 unoccupied rooms for approximately 7 days to complete the project in a cost effective manner. 23 REPORT TO COUNTY COUNCIL FROM: CLAYTON WA TIERS, MANAGER ENGINEERING SERVICES Page 3. DATE: FEBRUARY 12, 2003 SUBJECT: ENGINEERING SERVICES FOR TERRACE LODGE - UPDATE For the construction phasing two options are for consideration. Option one would be to construct four rooms in the building to accommodate the residents during the renovation period. This has implications for the Day Care Program and Seniors Centre who normally use the space in the lower level where the room construction will be required. The estimated cost to build the four temporary rooms for the residents during construction is $15,000. Additional staff, estimated at $85,000, would be required because these rooms are separated from the other residents. Also, alternate space external to Terrace Lodge will be necessary to support the Seniors Center. Option two would be to reduce and hold the resident occupancy at 92% during the entire construction phase. The estimated cost for the reduction in occupancy is $160,000. No work has yet been done to develop a human resources plan for the construction phase. For Council's information Terrace Lodge's interior was repainted several years ago with no concerns raised from residents or staff about the disruption. Concerns were raised about construction health and safety. A legal survey of the property is almost complete and topographical mapping is complete. The legal survey requires an easement for the Hydro One transmission line that services Terrace Lodge. Conclusion This project initially was to improve the HVAC, install an automatic sprinkler system, replace the obsolete fire alarm system and improve the voice communication system at an estimated cost of $1 ,000,000.00. As stated above, Terrace Lodge will be not improved to an 'A' facility for approximately ten years. This capital improvement can also be used in any future capital renovations to change the facility rating. The residents and Council will need to justify the disruption for six months while the end result will lead to ten years of comfort. Also, because only four rooms will be used for construction, only four residents will be inconvenienced at one time. Homes staff believe that there will be significant disruption to residents. Therefore, a meeting should be held with all stakeholders to determine the acceptance of this project. This would involve County Council, staff, residents, resident families and outside service groups. From this meeting staff will get a pulse from the affected stakeholders so that Council can make the best decision. 24 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES Page 4. DATE: FEBRUARY 12, 2003 SUBJECT: ENGINEERING SERVICES FOR TERRACE LODGE - UPDATE Recommendation That a meeting be convened at Terrace Lodge to discuss the proposed construction at Terrace Lodge to improve the heating, ventilation, air conditioning; automatic sprinkler systems, fire alarm and voice communications; and also That the meeting include as a minimum; County Council, residents, residents families, staff from Terrace Lodge, engineering staff, Peter Mitches Associates and any other interested stakeholder; and also That a report be presented to Council on the conclusions of the meeting. RESPECT FULL Y SUBMITTED APPROVED FOR SUBMISSION ()!lWc;1h1~ Clayton Watters, Manager Engineering Services ~~,~~/~ ~ Mark McDonald () 'L Chief Administrative Officer 25 DATE: SUBJECT: REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES ENGINEERING SERVICES DEPARTMENT MARCH 11, 2003 ROAD SIGNAGE - QUOTATION RESULTS Introduction As part of the approved 2003 Capital Program, all regulatory and warning signage on the newly assumed roads will be replaced and updated to current County standards and policies. Discussion / Conclusion Quotations for the manufacture and delivery of specific roadway signage were sent out to four sign manufacturers in Ontario on February 17th 2003. Quotations were received until February 27th, 2003 and a summary of the companies and their respective quotations (including taxes) are listed below. Supplier Price BMR MFG Inc $ 6,426.28 Mechanical Advertising $ 6,729.88 Owl-lite $ 7,099.35 Scugog Signs Ltd. Did not submit BMR MFG Inc submitted the lowest price of $ 6,426.28 (including taxes) Recommendation THAT BMR MFG Inc for their quoted price of $ 6,426.28 (including taxes) be accepted for Roadway Signage Manufacture and Delivery as included in the 2003 Capital Budget. RESPECT FULL Y SUBMITTED APPROVED FOR SUBMISSION (Jr)~L\tJNÇ r/~A~ CLAYTON WATTERS JtvMARK MCDONA'-' MANAGER OF ENGINEERING SERVICES 11 CHIEF ADMINISTRATIVE OFFICER 27 \\NW-ADMIN\DATA\DEPART-l\EngineeringIROADS\Council Reports\2003\Sign Replacements tENDERrESULTS.doc Page 1 of 1 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT FEBRUARY 28, 2003 ROADWAY CRACK SEALING - QUOTATION RESULTS FROM: DATE: SUBJECT: Introduction Included as part of the approved 2002 capital budget, twenty-eight (28) kilometres of County Road is proposed to be crack sealed in order to extend the pavement's life. Discussion Crack sealing is a preventative maintenance tool performed on roads that are in good condition to extend their life. Hot applied sealants deter water penetration into the road's sub-surface thereby reducing the effects of the freeze-thaw cycle. Roads in poor shape with "alligator" or "map" cracking do not benefit from crack sealing because their condition is due to a sub base structural problem. This program was delayed in 2002 because construction timing did not permit this work to be completed prior to road centreline painting. If the crack sealing was preformed after the roadway had been freshly painted, the longitudinal crack sealing operation would have effectively covered the new markings and the road would need to be re-painted. This work will be completed prior to centreline painting in 2003. The following roads are proposed to be crack sealed: 1. County Road #25 (Wellington Road) 2. County Road #20 (Union Road) from Port Stanley to Fingal 3. County Road #45 (John Wise Line) from Talbot Line to Sunset Road 4. County Road #11 (Clinton Line) 5. County Road #73 (Imperial Road) from Port Bruce Bridge, north 1 kilometre Written quotations were circulated to vendors supplying this service as per the County's Purchasing Policy and the results are as follows: Company Total Price (including all taxes) Roadmaster Road Construction and Sealing $44,137.50 R & N Maintenance $54,302.50 Tykes Road Preservers No submission Unfortunately, prices were received that were in excess of 30% over prices received in 2000. With the price of crude oil increasing over the last couple of years so has the cost of asphalt oils and emulsions. Staff had calculated budget estimates based on a 10% increase in pricing only and therefore only $35,000 resides within the Capital Budget to complete this work. 28 I \NW -ADMIN\DATA \DEPART -1 IENG1NE--1 IROADSICouncil Reports120031Crack Sealing. doc Page 1 0[2 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT FEBRUARY 28, 2003 ROADWAY CRACK SEALING - QUOTATION RESULTS FROM: DATE: SUBJECT: Conclusion As part of the approved 2002 Capital Projects Budget, $35,000 has been allocated for crack sealing of roads. Quotations were circulated as per the County's Purchasing Policy and the lowest price was received from Roadmaster Road Construction and Sealing Ltd. (Toronto) for the total price of $44,137.50 including all taxes. Roadmaster submitted a price of $1.65 per metre which is an increase of over 30% from what the County paid for similar work completed in the year 2000. The price increases are due to the increase cost of crude oil and related petroleum products. Recommendation THAT Roadmaster Roads Construction and Sealing Ltd. for their quoted price of $44,137.50 (including taxes) be selected to complete pavement crack sealing work on various County roads; and also, THAT these funds be allocated from the approved 2002 Capital Budget; and also, THAT the remaining $9,137.50 shortfall be allocated from efficiencies and the unallocated Capital Budget. RES APä;;J~ SUBMISSION PET DU AK, TECHNICAL SERVICES OFFICER CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES ~1.~ ~gV MARKMCDONAL IF CHIEF ADMINISTRATIVE OFFICER 29 \\NW-ADMIN\DAT A \DEPART - I\ENG1NE- I \ROADS\Council Reports\2003\Crack Sealing.doc Page 2 of2 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT FEBRUARY 10,2002 COMMUNITY SAFETY ZONES - DUTTON FROM: DATE: SUBJECT: Introduction The County of Elgin has received a request from the Municipality of Dutton I Dunwich by Municipal Council Resolution and by the Dunwich/Dutton Public School Council to establish Community Safety Zones (CSZ) on County Road #8 (Currie Road) and County Road #15 (Miller Road) within the former Village of Dutton. Discussion In 1998 the Province of Ontario passed a Bill that amended the Highway Traffic Act to allow municipal councils to designate Community Safety Zones (CSZ) where there is "documented evidence that public safety is of special concern" and fines for traffic infractions within the CSZ are substantially increased. Observations and a traffic study conducted in the spring of 2002 indicated that vehicles mostly tend to travel at the posted speed limits through the village of Dutton on Currie Road. The 85th percentile speed recorded was between 55 and 58 km/h, which are within acceptable limits for a 50km/h zone. Police reported accidents from 1995 to 2001 do not indicate that any occurrences within the village involved dangerous driving behaviors. In other words, collisions that occurred during that time were usually parking maneuvers or backing out from private entrances. These incidents are typically expected in urban areas and the presence of a CSZ would not have stopped these collisions from occurring. Studies have been conducted in different communities to determine the effectiveness of CSZ's over the past few years. Most recently, the Region of Durham established 13 CSZ's to determine their effectiveness. It was found that the average operating speeds within the zones had only decreased by 2.4 km/h and that enforcement levels were found to be crucial in ensuring the on-going effectiveness of the CSZ's. Similar studies were conducted in the Region of Niagara and the cities of Toronto, Mississauga, Windsor, Ottawa and KitchenerlWaterloo in which they have concluded that that CSZ programs have generally not been effective in modifying driver behavior. Staff assumes that the intention of the Municipality of Dutton I Dunwich and the Dutton I Dunwich Public School Council is to ensure the safety of the children attending the local school. If this indeed is the case, more appropriate "School Area" warning signage could be installed on the road allowance. The purpose of the signage is to attract driver attention to potentially increased hazards or dangers related to the unpredictable behavior of school children near traffic. 30 \\NW-ADMIN\DAT A\DEPART -1 \EngineeringIROADS\Council Reports\2003\Community Safety Zones - Dutton.doc Page 1 of4 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT FEBRUARY 10,2002 COMMUNITY SAFETY ZONES - DUTTON FROM: DATE: SUBJECT: Conclusion There must be a demonstrated need for the CSZ along with on-going enforcement in order to modify driving behaviors through an area. "Community Safety Zone" signs are dismissed by the driver if the road itself and its adjacent land use do not communicate to the driver that this section of roadway is obviously different. Police presence and enforcement levels are crucial in ensuring the effectiveness of a CSZ and it has been argued that any section of roadway would benefit in regards to creating safer driver behavior with increased enforcement. A requirement for a CSZ is a "demonstrated need that public safety is of special concern". It does not appear that the County Roads within the former Village of Dutton have satisfied this requirement and therefore a CSZ is not recommended at this time. "School Area" signs could be installed to indicate to drivers the potentially increased hazards or dangers related to the unpredictable behavior of school children in the area. Recommendation That in response to the request for a Community Safety Zone from the Municipality of Dutton/Dunwich on Currie Road and Miller Road within the former Village of Dutton, "School Area" (Wc-101) signs be placed as per the Ontario Traffic Manual. R~D PETER DUTCHAK, TECHNICAL SERVICES OFFICER APPROVED FOR SUBMISSION ûWJ~1h¥ CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES r ~~/J MARK MCDONA~ CHIEF ADMINISTRATIVE OFFICER 31 \\NW-ADMlN\DATA\DEPART-l\Engineering\ROADS\Council Reports\2003\Community Safety Zones - Dutton.doc Page 2 of 4 FROM: DATE: SUBJECT: REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT FEBRUARY 10, 2002 COMMUNITY SAFETY ZONES - DUTTON Municipality oflDuttonl!Dunwich 199 Main St. !Dutton, €IN NOL lJO Re: Designating Safety Zones and additional signage To the Council of the Municipality of!DuttonlDunwich and Elgin County, On behalf of the DunwichlDutton Public School Council, I am writing to you to request the folIowing: 1. It bas come to our attention that some motorists are not stopping when the new crosswalk sig¡¡. Is flashing. This creates great.danger for our childœn.and ".ill only increase when an emergency detoqr route is in effect. Our council would like to request from the municipality or county {whoever is respensible)-that-this<!reacbe-designatedas a "Safety Zone" and that additional sig¡¡s be put up indicating that it is a safety zone and what fines are incurred if disobeyed. Tkarea'als01'\eeds-5Îß1IS1'utup'way ahøadofthe sig¡¡.a1 indicating that the signal is ahcild. These sig¡¡s need to be bright and omeus:'" 2. We request that the area in front of our school be desig¡¡sted as a "Safety Zone" also. Additional sig¡¡s will need to put up for this area along with new paint on the road for the crossing area. 3. The parking in front of the school is still a problem. Even though we have increased our parking space in the back of the school and have put in a drop off and pick up zone in the back, people. are stiILpar!å!lJ>.in front ofthe.scboo!. We are re.questi;:!g that new sizns be put up that indicate there is no parking allowed (the present ones are not obvious and are faded).and signs. indicating,theinehicleswillbe·towedand the.finesthey;will incnr. The principal of our school has mentioned in the school newsletter that parking is not a!Iowed out in ftont of-the;whooHmtsome people still do it. Thi$1s anothet'greatdanger area for our children and we wish to make it Sirl'er. A by-law officer should be in place by now. Hopefully the above request will be enforced. Your attention to this matter will be greatly appreciated. 1f you have any questions, please feel free to contact myself at 762-0631 or Perry McMillan ¡¡t 762-3464. Thank you, Theresa Whalen Chairperson -lDunwichlDutton School Council 32 \\NW-ADMIN\DATA\DEPART-l\EngineeringIROADS\Council Reports\2003\Community Safety Zones - Dutton.doc Page3 of 4 FROM: DATE: SUBJECT: REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT FEBRUARY 10, 2002 COMMUNITY SAFETY ZONES - DUTTON 02.16.223 THE MUNICIPALITY OF DUTTON/DUNWICH MOVED BY SEALEY SECONDED BY LEESON DATE SEPTEMBER 25, 2002 THAT The Council of the Municipalitv of Dutton/Dunwich respectfullv requests that the County of Elqin establish "Safetv Zones" on County Road NO.8 and County Road No. 15 within the former Villaqe of Dutton. CARRIED " V 13YEWtlv " Mayor 33 Page 4 of 4 I\NW-ADMIN\DATA\DEPART-lIEngineeringIROADSICouncil Reports\20031Community Safety Zones - Dutton.doc REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services Brian Masschaele, Archivist DATE: 24 February 2003 SUBJECT: Contract Extension - Archives Digitization Assistant INTRODUCTION The contract fçr the position of Archives Digitization Assistant expires March 14th, 2003. This report recommends that the contract be extended 20 working days from funds provided by the Elgin Photographic Heritage Society. DISCUSSION: The contract for the position of "Archives Digitization Assistanf' expires on March 14th, 2003. This position was created as a result of a grant received from the Canadian Council of Archives to describe and digitize selected images from the Scott-Sefton Studio Collection. Work on this project has proceeded extremely well. To date, approximately 350 images have been scanned, described and given a digital watermark (for intellectual control purposes). A proto-type web site for the Archives has also been created in which these images are now linked. Nevertheless, issues surrounding the status of the County website have delayed the ability to post this information live on the Internet. These issues are currently being rectified but an extension to the contract is required to facilitate this work and to allow ample time for quality control. Further images could also be added. The Elgin Photographic Heritage Society has agreed to transfer funds from its account maintained by the County to extend the project for this purpose, meaning that there would be no additional cost to the Archives. Staff recommend that this gracious offer be accepted and that the contract be extended at the current rate of pay for a period of 20 working days beginning on March 1th, 2003 and expiring on April 17th, 2003. CONCLUSION: The contract for the position of Archives Digitization Assistant expires March 14th, 2003. This report recommends that this contract be extended by 20 working days to continue work on this project from funds provided from the Elgin Photographic Heritage Society. 34 RECOMMENDATION: THAT the contract for the position of Archives Digitization Assistant be extended at the current rate of pay for a duration of 20 working days beginning on March 1yth, 2003 and expiring on April 17th, 2003; THAT funds be transferred from the account of the Elgin Photographic Heritage Society to the Elgin County Archives to support this extension; AND THAT a letter of appreciation be issued by the Warden to thank the Elgin Photographic Heritage Society for their generous support. f Approved for Submission ~~~ Mark McDonald Chief Administrative Officer Brian Masschaele Archivist c~~~£rj Manager of Library Services 35 REPORT TO COUNTY COUNCIL FROM: Sandra Heffren DATE: 27 February 2003 SUBJECT: Town Crier Position Description INTRODUCTION Council directed staff to develop a position description for Elgin's Town Crier DISCUSSION: Staff researched policies and descriptions from other sources and developed the attached position description. CONCLUSION: A position description is desirable to provide guidance to the incumbent and to avoid potential conflicts that may arise by appearances made by the County Town Crier. RECOMMENDATION: THAT the attached position description for the County of Elgin Town Crier be adopted and forwarded to the incumbent, Mr. Dave Phillips, for signing. Respectfully Submitted Approved for Submission S~~'~~:~J Deputy Clerk. ~~Æ/ Mark McDonald Chief Administrative Officer ~ 36 POSITION DESCRIPTION ELGIN COUNTY TOWN CRIER Role: To officiate at County and Municipality sponsored functions at the request of the County Warden and Council, or of the Mayor and Council of Elgin's constituent Municipalities. To act as Ambassador of the County of Elgin in travels inside or outside of the Elgin Community. Duration: The appointment of the Town Crier position for the County of Elgin shall be at the pleasure of Council and will commence January 1, 2003. The role and responsibilities of the Town Crier will be reviewed and evaluated on an annual basis. The Town Crier shall report annually in November of each year on the activities and functions attended on behalf of the County of Elgin during the year. Financial: An annual honorarium of $2,000 will be paid to the Town Crier and will be reviewed yearly by Council. The honorarium shall cover all expenses incurred in the performance of duties as Town Crier, which includes: · Travel expenses to and from the function (transportation, meals, accommodation and parking) · Entry and registration fees · Costume and bell to be kept clean and in a good state of repair at all times · Annual Membership dues in the Ontario Guild of Town Criers · Any additional expenses incurred will be at the cost of the Town Crier. Proviso: The Town Crier may appear at other non-municipal events or functions, with payment for said appearance being received from the organization/group requesting the Town Crier's attendance. Appearance at commercial or political functions may be misconstrued as County or Municipality sponsored and would therefore be inappropriate. I, David Phillips, agree to abide by the preceding guidelines in my capacity as Town Crier for the County of Elgin Date David Phillips 7,7 REPORT TO COUNTY COUNCIL FROM: Harley Underhill, Director of Human Resources Carollyn Peterson, Human Resources Assistant DATE: 26 February 2003 SUBJECT: Policy Amendments INTRODUCTION Continuing with the changes to the Human Resources Policy Manual, we are proposing amendments to the following policies for your consideration: Policy Number Subject Detail 3.30 Employment of Relatives Amended 3.40 Required Medical Examinations Amended 3.40.1 Criminal Checks Amended 3.60 Probationary Period Housekeeping 4.10 Salary Schedule Housekeeping 4.30 Time Sheets Housekeeping 4.40 Acting Appointments Deleted; incorporated into Policy 4.80 4.50 Call-in Pay Housekeeping 4.80 Salary I Wage Administration Amended 4.90 Performance Appraisal for All Staff Housekeeping 8.30 Incident & Accident Reporting Housekeeping 8.40 Accident Investigations Housekeeping 8.60 Asbestos in Building Housekeeping 8.70 Contractors I Sub-contractors Housekeeping 8.90 Workplace Hazardous Information Systems Housekeeping 8.130 Excavations and Trenching Housekeeping 8.150 Herbicide & Pesticide Applications Deleted 8.160 Hygiene Surveys Housekeeping 8.170 Lifting Devices Housekeeping 8.190 Mercury Spills Housekeeping 8.210 Smoking in the Workplace Housekeeping 8.280 Tree Cutting and Disposal Housekeeping 8.310 Procedure - Elevator Malfunction Housekeeping 11.10 General Housekeeping 11.20 Warning Procedure Housekeeping 12.10 Authority Housekeeping J:\HR\REPORTS\Council Report - Policy Amendments Mar 11 03.doc 38 RECOMMENDATION: THAT Council adopts the amendments outlined in the attached policies. Respectfully Submitted Approved for Submission Mark Id Chief Administrative Officer 0P~ Carollyn Peterson Human Resources Assistant J:\HR\REPORTS\Council Report - Policy Amendments Mar 11 03"doc 39 County of Elgin Human Resources Policy Manual Section: Subject: 3 Employment of Relatives Code - A Page 1 of 1 Policy Number: 3.30 Date Approved: Oct. 1/87 Date Last Revision: Feb. 19/92 Members of an employee's immediate family may not be employed in the same department where their relative will directly supervise I manage them. [elelete of the County exeefJt vlith tho prier @l3provQI of the Exocuti'/o Committoo. To ostein ClpprovClI, tho Department Hoad must mako a requm:t, in writing, to Executive Committee.] Immediate family members are those relatives defined in Section 9, Policy No. 9.80 (c). County of Elgin Human Resources Policy Manual Section: Subject: 3 Required Medical Examinations Code - A Page 1 of 1 Policy Number: 3.40 Date Approved: Oct. 1/87 Date Last Revision: All chosen applicants for [delete full tiR'1e and permaneRt part time] positions shall have a pre-placement [delete pm o~ploymont] medical at the County's expense prior to commencing work, where possible. Such medicals shall be performed by a physician designated by the County. [delete ËR'1plGyees sf TAG Ce6ll'1ty Homos for Sonier Citizens will have annual modicals perf-erR'1ed by their ewn physician, as sot out in tho rO§6Ilatiel'1s under tho Homos fur .^.god .^,ot.] County of Elgin Section: 3 Human Resources Policy Manual Subject: Criminal Checks Policy Number: 3.40.1 Code - L Date Approved: Feb. 13101 Page 1 of 3 Date Last Revision: BACKGROUND It is the responsibility of the Corporation to ensure that when selecting candidates for employment, or when utilizing volunteers or [delete roplaoomont] students, that such persons are not a potential risk to the safety of persons under the Corporation's care or to the assets of the Corporation. Persons who have a record of offences may pose such a risk depending upon the job function for which they are being considered. APPLICATION This policy refers only to Criminal Code offences for which a pardon has not been granted and applies to all candidates applying for positions of employment at the Corporation of the County of Elgin [delete in tho Homos for Soniors and Provinoial Offonoos Court adrRinistrGtion.] In the Homes, volunteers, including those individuals who are involved with a work experience placement or co- operative education placement, who provide direct service to residents will also be covered under this policy. Individuals who provide short term or one-time volunteer services (eg. Friendly Visiting, school visits) under the auspices and supervision of a volunteer organization, service club or educational institution do not require a criminal record check. It is understood that the supervising organization will ensure that their volunteers are appropriately screened. Further, students who participate in one-day or job shadowing visits do not require a criminal record check. A positive criminal record check does not necessarily preclude the candidate from employment. The nature of, and circumstances surrounding, the charges and convictions will be reviewed by the Human Resources Department, as they relate to the position for which the individual is being considered. A record of offences or criminal charges that are a potential risk to residents will render the candidate's application rejected. A candidate subject to pending criminal charges may also be considered unemployable for the position for which he/she is applying. County of Elgin Section: 3 Human Resources Policy Manual Subject: Criminal Checks Policy Number: 3.40. Code - L Date Approved: Feb. 13/01 Page 2 of 3 Date Last Revision: PROCEDURE 1. Applicants will be informed during their interview for employment, volunteer work or an educational/work experience placement, that a criminal record search is a factor for consideration for employment/placement and will be provided with the appropriate information to assist them. 2. Only applicants who are being seriously considered for employment should be requested to have a criminal record search completed. 3. The candidate will obtain a form titled RELEASE AND DISCHARGE RELA TING TO CONSENT TO DISCLOSURE OF CRIMINAL RECORD INFORMA TION from the appropriate Police Department in the area that they live. 4. The candidate will present the completed form, provide two pieces of identification (one photo) and pay the appropriate fee to the Police Department. A search will be conducted to determine if the candidate has a criminal record or any outstanding charges" 5. The candidate will submit the completed Criminal Record Search, In a timely manor, to the Human Resources Department. 6. Human Resources will review the status of the candidate's potential for employment based on the outcome of the Criminal Record Check and other pre-employment requirements (i.e. employment reference checks, employment medical, etc.). In the event of a positive Criminal Record Check, the candidate may be asked to provide in writing to the Human Resources Department, the particulars surrounding the charges/convictions listed. The candidate may then have the opportunity to meet with Human Resources to discuss the results of the check. County of Elgin Section: 3 Human Resources Policy Manual Subject: Criminal Checks Policy Number: 3.40.1 Code - L Date Approved: Feb. 13/01 Page 3 of 3 Date Last Revision: Human Resources will review the offence, taking into consideration: 5. the nature of the offence; sentencing received; .the length of time since the offence was committed; the relevance of the particular conviction to the position for which the candidate is being considered; the risk posed to residents as a result of employing the candidate in the position. 1. 2. 3. 4. Once a final decision has been made regarding employment, Human Resources will ensure that the confidentiality of any candidate's Criminal Record Search is maintained and secured in the Human Resources Department. The County of Elgin will reimburse the application fee for all candidates who submit a reference check and are hired for the position. County of Elgin Section: 3 Human Resources Policy Manual Subject: Probationary Period Policy Number: 3,,60 Date Approved: Oct_ 1/87 Date Last Revision: Aprii 25/00 Code - NU/CT Page 1 of 3 (a) DEPARTMENT HEADS, ASSISTANTS/DEPUTIES i) The first one hundred and twenty (120) days worked, including paid holidays" for Department Heads, Assistants/Deputies, shall be a probationary period. A performance review shall be conducted by the fortieth (40th) day, eightieth (80th) day and end of the probationary period. ii) For Department Heads the performance review will be conducted by the Chief Administrative Officer. For Assistants/Deputies, the performance review will be conducted by the Department Head. Subsequent to the performance reviews, progress reports will be provided to Council [delete Ceff1R'1ittee of the whole Ce6lncil.] Upon satisfactory completion of the probationary period, the Department Head will recommend to County Council permanent employment and confirm the same to the employee by letter. County of Elgin Section: 3 Human Resources Policy Manual Subject: Probationary Period Policy Number: 3.60 Date Approved: Oct 1/87 Code - NU/CT Page 2 of 3 Date Last Revision: April 25/00 iii) If not satisfactory, based on just cause and in accordance with the Human Resources Policy 11.10 (b), where applicable, the employee may be terminated before the end of the pr()bationary period or be granted an extension of a further sixty (60) days worked, requiring performance reviews, as in (a) Ii) above, prior to the twentieth (20th) day, fortieth (40) day and end of the probationary period in accordance with pOlicy 12.10 (b). (b) ALL OTHER EMPLOYEES i) The first sixty (60) days worked, including paid holidays shall be the probationary period for all other employees. A performance review shall be conducted by the Department Head by the twentieth (20th) day, fortieth day (40th) and end of the probationary period and progress shall be reported to the Committee of the whole Council. ii) If satisfactory, the Department Head will confirm the individuals employment by letter and a copy forwarded to the Human Resources Department for the employees file. If not satisfactory, based on just cause, the Department Head in conjunction with the Director of Human Resources may terminate the employee or authorize a further extension of sixty (60) days work and the performance review would be the same as in (b) i) above in accordance with policy 12.10 (b). County of Elgin Section: 3 Subject: Probationary Period Policy Number: 3.60 Date Approved: Oct 1/87 Date Last Revision: April 25/00 Human Resources Policy Manual Code - NU/CT Page 3 of 3 (c) PROBATIONARY PERIOD -INTERNAL TRANSFERS Employees transferred to other Departments will have the first sixty (60) days worked treated as a probationary period and be subject to a performance review before the end of the period as described above. Department Heads are under no obligation to offer reinstatement in the previous Department to employees who do not succeed in their new position. (d) CONTRACT EMPLOYEES Contract employees who are offered regular employment: i) and have completed the probation period, outlined in section 3.60 (a) or (b), will not be subject to a new probationary period. And are within the probation period will be required to continue the probation period outlined in section 3 60 (a) or (b). County of Elgin Human Resources Policy Manual Section: 4 Subject: Salary Schedule Policy Number: 4.10 Date Approved: Oct. 1/87 Date Last Revision: April 25/00 Code - NU/FT/PT/CT Page 1 of 1 Salaries for full-time and part-time employees shall be set and administered according to a salary scale established annually by Council. Full-time employees starting employment with the County of Elgin will be eligible for their annual increments on their anniversary date. The increment will be effective in the pay period in which the anniversary date falls. [delete prior to Septembor 1 st, in any yoar, will be eligible fer their first annual iAGrOR'!eRt en tAe fiFst day after JaAblary 1 st ef the followin§ year. These employed en or aftGr Septomber 1 st, in any year, will bG GligiblG for tAeir first anAblal inGr.gment on the first day after JaRblcw; 1 ¡¡t ef the ¡¡Gcond íellowing yeafo} Part-time employees become eligible for an increment after the accumulation of 1500 worked hours, Increments are not to be considered automatic because of completing service and it is the responsibility of the Department Head to document the recommendations for any change and forward the recommendation to the Director of Human Resources. Contract employees who are in the position for more than one year are eligible for grid movements, subject to the same conditions as regular employees. County of Elgin Human Resources Policy Manual Section: 4 Subject: Time Sheets Policy Number: 4.30 Date Approved: Oct. 1/87 Date Last Revision: Code - L Page 1 of 1 Time Sheets All timesheets, other than those employees who use the Kronos swipe system, must be forwarded to Human Resources. The time sheets must be with Human Resources no later than the Thursday morning following the pàyroll cut-off. [delete Roads Department and part time ompleyees shall submit timo chOGt£ fer :111 A01;Jn~ '.\'8rl<cä] County of Elgin Section: 4 Human Resources Policy Manual Subject: Acting Appointments Policy Number: 4.40 Date Approved: Oct. 1/87 Date Last Revision: Feb 19/92 Code - NU Page 1 of 1 [delete ,^,cting /\ppeintFflents Whenever a DepaFlFflent HeaEl er g¡,¡per-vis;ory EFflpioyee is 10 !ae 1'O¡3lased en a temporarll3asis for any reasen, a decis;ien must l3e made '....ith rasßeet te the amount of com¡3onsation, if any, which ¡s;te l3e paid to the designates r-cplacemenl. The Department Head in eenj¡'¡AGtien with the Dil'OGtar ef H¡'¡FfIan Resourc9s will malŒ this decisioA after takin!3 ¡Ate account the following factors: 1. Normally key FfIaAagers al'O net replaces ¡,¡nl9ss the period of expeoleEl al3sence is; for a lengthy period, e.g. longer than sixty (60) says. 2. The seSi!3I%1teEl replaceFflent FfIay l3e asked to carry seme ef the responsibilities of tho absent manager, while centiA¡,¡ing to ¡3erferFfl the essential duties of his ewn jsl3. In other words, the "degree" ts which the cles;i!3nate v.'ill ast¡,¡ally act as a replacement. ð. 11'1 assessing the eSI'R¡3ens;ation the following principles will be used: The employee shall be placed in tho grade level sf tho DepartmeAt Head/Supervisor that would ¡3rGvide a l'Rinil'R¡'¡FfI sf a 1% iASHJaSe, b¡,¡t iA AS sase boyons the jab rate for the ¡3ssition which I'OfleGts a dO!3HJe of pr-ef¡siensy with tho adEleEl res¡3ensil3ilities. ] County of Elgin Section: 4 Human Resources Policy Manual Subject: Call-In Pay Policy Number: 4.50 Code - NUlL Date Approved: Oct. 1/87 Date Last Revision: July 27/90 Page 1 of1 Call-In Pay (delete Effective July .1 "t, 1 990,] All employees except department heads called into work after they have left the premises at the end of their regular shift, will receive a minimum of four hours pay at their regular rate. [delete Call in ¡3ay will net be iA aElElitien to ovortime ¡3ay authorized under other "ostian" af thi" man6lal.] N.B" - The four (4) hour minimum call-in will not apply if it is known that work is required or scheduled at other than regular hours (before the start or after the completion of the regular shift) which wouid require the employee to return to the premises. County of Elgin Human Resources Policy Manual Section: 4 Subject: Salary/Wage Administration Code - NU Page 1 of? Policy Number: 4.80 Date Approved: March 26/96 Date Last Revision: Nov. 10/98 Pay Equitv Plans and Salarv Grids The County of Elgin Subscribes to the principle of "equal pay for work of equal vaiue" and proportional pay equity Accordingly, the County has posted pay equity plans which meet the requirements of the Pay Equity Act. The County also believes that all empioyees should be treated fairly and consistently with regards to salary administration and has developed comprehensive salary grids to meet this objective. Job Descriptions As pay equity and salary grids are based on pay for the position, each job in the·County must be thoroughly outlined and delineated in a job description. An employee who feels that his/her job has changed to such an extent that the current description no longer accurately reflects the true duties, can request that a new description be written. When a new position is created a new job description shall be written, in conjunction with the Department Head and the Director of Human Resources. All descriptions will be reviewed and if necessary rewritten at least once in every three (3) year period with Employee and Supervisor. The Job Evaluation Svstem An internal job evaluation system was used to establish the comparisons on which the pay equity plans and the salary grids are based. The system measures the skill, effort, responsibility and working conditions of each job (Appendix A - attached). The Job Evaluation Committee will consist of the following: The Warden and/or the County Chief Administrative Officer, the Director of Human Resources and the appropriate Department Head County of Elgin Section: 4 Human Resources Policy Manual Subject: Salary/Wage Administration Code - NU Policy Number: 4.80 Date Approved: March 26/96 Page 2 of? Date Last Revision: Nov. 10/98 New Jobs and Job Reclassifications When a new position is created the Job Evaluation Committee shall assess the level of the new position in relation to other positions evaluated by utilizing the County's job evaluation system. Such new positions will be reviewed in six (6) montlis' time. When a job is reclassified by the County or the duties of a current position change significantly, the incumbent(s), supervisor or Department Head may request that the duties of the position be assessed utilizing the County's job evaluation system as follows: a) The employee(s) affected will complete an amended job information questionnaire, demonstrating the changes only, sending a copy to the Director of Human Resources and give the original to their supervisor or Department Head for review. b) The supervisor and/or Department Head will review the questionnaire to ensure that it accurately reflects the duties of the position. If there are any discrepancies, the supervisor and the employee will meet and appropriately modify the responses to the questionnaire. The questionnaire will then be signed off by the employee, supervisor and/or Department Head and forwarded to the Director of Human Resources: c) If the employee(s), supervisor and/or Department Head are in disagreement, they shall note these areas on the questionnaire, providing written explanation supporting their views, sign and forward it to the Director of Human Resources. d) The Director of Human Resources shall direct the questionnaire to the Job Evaluation Committee for their review. If, in the Committee's opinion, a reclassification is warranted they shall recommend same to the Management Team and will communicate such to the employee and County Council. If in the opinion of the Job Evaluation Committee a reclassification is not warranted, the committee shall notify the employee e) If the employee is dissatisfied with the response of the Job Evaluation Committee, they will follow policy 10.120. County of Elgin Section: 4 Human Resources Policy Manual Subject: SalaryNVage Administration Code - NU Policy Number: 4.80 Date Approved: March 26/96 Page 3 of 7 Date Last Revision: Nov. 10/98 NOTE: Such evaluations will be performed in May and November of each year with responses in writing within ninety (90) days The employee whose position is reclassified to a higher level shall be moved to a step, providing a minimum of 4% increase, but in no case beyond the job rate for the position, in the new level which reflects a degree of proficiency with the added responsibilities as assessed by the Department Head, County Chief Administrative Officer, and Director of Human Resources. The increase resulting from the reclassification shall be effective on the start day of the pay period closest to the reclassification date or such date that is agreed upon. The effective date of the increase will become the new salary review date. The salary of an employee whose position is reclassified to a lower grade and remains the same position shall be red-circled. Any position affected by red-circling will remain at the current rate until the employee leaves the job or the salary range catches up to the incumbents rate of pay through wage or cost of living increases, as determined by the Job Evaluation Committee. NOTE: Where adjustments are required they will be effective in the first pay period following the designated time period. When duties of an existing position change over a period of time sufficiently to warrant a reclassification, the position is excluded from being posted, as per Human Resources Policy 3.20, as the position is currently filled County of Elgin Section: 4 Human Resources Policy Manual Subject: SalarylWage Administration Policy Number: 4.80 Code - NU Date Approyed: March 26/96 Page 4 of 7 Date Last Revision: Nov 10/98 SALARY RANGES Hirinq Ranqes Employees should be hired at the base rate in the range for the job they fill, unless recommended by the Dèpartment Head, County Chief Administrative Officer and Director of Human Resources, based on previous saiary, experience, education or other factors that make that rate uncompetitive. Students will be paid as per the Employment Standards Act. Information All employees should be advised of when hired, the level and step for their job, the probationary and salary review dates, and all salary administration procedures that pertain to them. SALARY REVIEWS Salarv Review Dates The regular salary review date for new employees shall be one (1) year following the date of hire. The regular salary review date for employees on staff on the date of implementation of the salary plan, shall be their existing anniversary date. The date of a subsequent promotion, obsolete position determination/redundancy or transfer shall supersede the established anniversary date as a salary review date. Regular part-time employees will accrue service towards their salary review date on the basis of hours worked. County of Elgin Section: 4 Human Resources Policy Manual Subject: Salary/Wage Administration Policy Number: 4,,80 Code - NU Date Approved: March 26/96 Page 5 of 7 Date Last Revision: Nov 10/98 Amount and Relationship to Performance a) Employees eligible, on the basis of service, for an increase to the next higher step in their range wiil, if merited as demonstrated in the employee's performance appraisal and recommended by the Department Head an'd approved by the Director of Human Resources, receive that increase effective the beginning of the next pay period following their salary review date. b) In special cases, where the supervisor deems appropriate to reward particularly meritorious performance helshe may recommend an increase of two (2) steps on the review date or recommend and increase to the next higher step before the review date. c) Where performance has been well below standard the Department Head may recommend deferring any increase for a specific period of time (nOt less than three (3) months). At the end of the deferred period the performance must be reviewed again and a decision made regarding the increase recommendation (ie, submit or defer again). Where salary adjustments have been deferred, the date of future reviews, and salary adjustments will be adjusted accordingly. d) Recommendations under b) and c) above, must be fully and thoroughly documented and submitted to the Department Head, County Chief Administrative Officer, and Director of Human Resources before their review date, This group will review such proposals and decide as to the appropriate action to take. County of Elgin Section: 4 Human Resources Policy Manual Subject: SalarylWage Administration Code - NU Page 6 of7 Policy Number: 4.80 Date Approved: March 26/96 Date Last Revision: Nov. 10/98 Promotions a) Employees promoted to a different position, which is evaluated higher than their present job, shall move to a step in the new level providing a minimum increase of 4%, but in no case beyond the job rate for the position, Such increase is to be determined by the Department Head, County Chief Administrative Officer and Director of Human Resources. b) The increase shall be effective on the date of promotion and subsequent increases shall be based on the new salary review date as determined above. Actinq Appointment Whenever a Department Head or Supervisory Employee is to be replaced on a temporary basis for any reason, a decision must be made with respect to the amount of compensation, if any, which is to be paid to the designated replacement. The Department Head in conjunction with the Director of Human Resources will make this decision after taking into account the following factors: 1. Normally a Department Head or Supervisory Employee are not replaced unless the period of expected absence is for a lengthy period, e.g. longer than sixty (60) days. Exceptions may be permitted with approval of the CAO or designate. 2. The designated replacement may be asked to carry some of the responsibilities of the absent manager, while continuing to perform the essential duties of his own job. 3. In assessing the compensation the following principles will be used: The employee shall be placed in the grade level of the Department Head/Supervisor that would provide a minimum of a 4% increase, but in no case beyond the job rate for the position which reflects a degree of proficiency with the added responsibilities. County of Elgin Human Resources Policy Manual Section: 4 Subject: Salary/Wage Administration Code - NU Page 7 of 7 Policy Number: 4.80 Date Approved: March 26/96 Date Last Revision: Nov. 10/98 Obsolete/Redundant Positions On the recommendation of the Department Head, County Chief Administrative Officer and Director of Human Resources, positions found to have become redundant or obsolete and that do not remain the same position shall be reviewed. Any redundant or obsolete positions will be subject to the New Jobs and Job Reclassifications section of this policy. NOTE: Recommendations regarding established wage rates of pay per above will be effective in the first pay period following the designated time period. All affected employees will be notified in writing of any amendments resulting to the current position they hold with the County. Transfers The transfer of an employee to a position with the same classification as the present job may, if approved by the Department Head, County Chief Administrative Officer, and Director of Human Resources, be treated as a promotional increase. Should an increase be granted, the date of transfer will become the new salary review date Should no increase be granted the employee will retain the current salary review date. Contract Emplovees Contract employees will be reviewed and will receive salary increases according to the terms of their contract. Annual Structure Increase Each year the Management Team may recommend to Council an adjustment to reflect changes in comparable salaries, economic conditions, and other factors. This adjustment will be applied to all rates in the salary structure. County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 1 of 14 Date Last Revision: Sept. 22/98 PROCEDURES 1. GENERAL 1.1 (a) Department Heads - shall be evaluated by Chief Administrative Officer. (b) All other Positions - shall be evaluated by the immediate supervisor of the employee 1.2 All employees shall be provided with a copy of the appraisal plan and made aware of the procedures and objectives of the plan as it relates to work performance. 1.3 All managers and supervisors shall be provided with orientation sessions to explain the system to develop objective and consistent application throughout all departments. PROBATIONARY PERIOD 2. 2.1 Prior to the completion of the probationary period, the employee and the supervisor shall complete the Probationary Performance Evaluation Form. Evaluations during the probationary period shall not result in any compensation changes. The employee shall be provided with a copy of his/her Probationary Performance Evaluation Form. ANNUAL EVALUATION 2.2 2.3 3. 3.1 Date of Annual Appraisal The managerlsupervisor shall review the employee's current job description annually" Approximately one month prior to the employee's anniversary date in his/her current position, the employee shall be notified of the upcoming performance appraisal interview and asked to review the goals and objectives previously determined. The employee shall complete Part 1 and return the completed section to the appraiser two weeks prior to the appraisal interview. County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Page 2 of 14 Policy Number: 4.90 Date Approved: March 26/96 Date Last Revision: Sept. 22/98 Code - A 3.1 Continued... Dates for annual performance appraisals may vary due to employees who were promoted or changed positions; all employees will receive an annual performance appraisal on their anniversary date" 3.2 Tips for Cònductinq the Appraisal Interview Use an up-to-date job description; Evaluate yourself before your employee; Prepare and plan for the appraisal interview; Put the employee at ease in the interview; Evaluate performance, not personality; Be candid and specific; Set goals and objectives; Put mutually-decided objectives in writing. 3.3 Interview (Supervisor/Emplovee) The appraisal interview shall be conducted between the employee and the supervisor to discuss the performance of the employee in detail including: (a) duties, responsibilities and requirements of the position; (b) expected performance levels to carry out the duties of the position and performance in relation to these; (c) identification of positive aspects of the employee's performance; (d) methods and means of improving identified areas of performance; (e) establishment of short-term (one year) goals and objectives; (f) identification of long-term goals (career goals) of the employee. County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 3 of 14 Date Last Revision: Sept 22/98 3.4 Appraisal SiQnatures The completed form shall be signed by both the employee and the supervisor including the training outline on Page 10, and no modifications to the forms shall be made without knowledge and discussion by both parties. 3.5 Copies of Reports i) The employee shall be provided with a copy of her/his signed Annual Performance Appraisal Form. ii)The appraiser shall receive a copy of the signed Annual Performance Appraisal Form and shall give the original copy to the Human Resources Department after review of the form by the employee's Department Head. iii) The appraiser shall retain a copy of the suggested training outline and submit a copy to the Human Resources Department All Performance Appraisal Forms shall remain confidential. 3.6 Appeal Any employee who feels that their overall rating does not represent a fair or objective performance appraisal may refer the matter, in writing, to the supervisor performing the appraisal. The supervisor will attach the dissenting comments to the appraisal and may make adjustments to the appraisal if deemed necessary. The supervisors decision will be final. 3.7 RecordinQ and FilinQ of Performance Appraisal Forms The original appraisal forms are to be received by the Human Resources Department from all departments. These original appraisal forms will be filed in the employee's files. County of Elgin Human Resources Policy Manual Section: 4 Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 4 of 14 Date Last Revision: Sept. 22/98 4. EVALUATING PERFORMANCE 4.1 The ma~ager/supervisor shall evaluate the employee's performance within each factor and provide comments with examples that support the rating for each factor. 4.2 Review each factor definition and relate it back to the employee. If the employee is not responsible for an area identified as a factor or the factor does not apply to his/her job duties, then the factor is not evaluated and becomes not applicable. The evaluation is based on past performance only. 4.3 The health and safety factor applies not only to the manager/supervisor, but to any employee, 4.4 The attendance factor is not rated and all information can be obtained from the attendance record that can be requested from the Human Resources Department. County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 5 of 14 Date Last Revision: Sept. 22/98 CONFIDENTIAL PERFORMANCE APPRA/SAL Instructions to Appraisers: 1.Set date for appraisal. Date should be scheduled with employee one month in advance 2.Send package to employee for completion of Part I. Employee to return to appraiser two weeks prior to appointment. 3.Employee and Manger/Supervisor complete Action Plan section together" 4.Upon completion of appraisal signed by you, employee and Department Head, submit with notation as to step adjustment, if appropriate, to the Human Resources Department. Provide a copy of the package for employee. 5..Retain copy of Training Outline (Page 10) for your records and submit copy to the Human Resources Department. APPRAISER TO COMPLETE: (please print or type) Employee: Employee #: Position: Department: Manager/Supervisor: Date of Last Appraisal: Date of Current Appraisal: Check if applicable: This is a Probationary Appraisal This is an Annual Evaluation 1 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 6 of 14 Date Last Revision: Sept. 22/98 PERFORMANCE APPRAISAL FORM PART I Employee Name: Department: A. OBJECTIVES MET FOR THIS REVIEW PERIOD (Refer to last Performance Appraisal) B. ASSIGNMENTS, ACCOMPLISHMENTS AND CONTRIBUTIONS (Since last Performance Appraisal-Including involvement in Task Forces, Committees, etc.) C. EMPLOYEE'S COMMENTS (Reasons why objective have or have not been met, changes in role/responsibility since last performance appraisal, etc.) 2 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 7 of 14 Date Last Revision: Sept. 22/98 TYPE OF REVIEW PROBATIONARY ANNUAL SPECIAL (Disciplinary, demotion, promotion) DEFINITIONS: EElelete 1'.1 EXCEPTIONAL The level of performance for those individuals whose outstanding performance is clearly obvious to all, characterized by a high level of goal achievement. EElelete IS] COMMENDABLE The level for employees whose performance is noticeably better than satisfactory, significantly above the acceptable standard as characterized by greater motivation, effective effort and job interest. [Elelete C] SATISFACTORY This is the levei of performance describing an employee whose performance is satisfactory and will meet normal job requirements sufficiently. [Elelete 01 FAIR The level which meets the minimum performance requirements. The individual is satisfactory to the point of remaining on a job, but need for further development is recognizable. The level also indicates an established empioyee whose performance is beginning to deteriorate below the satisfactory level. [Elelete E] MARGINAL The level for those whose performance is clearly below the acceptable level, characterized by excessive mistakes, lack of interest, failure to accept responsibilities, etc Incumbents should either improve or move out of this position in a relative short time. 3 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 8 of 14 Date Last Revision: Sept. 22/98 PERFORMANCE APPRAISAL RATING SCALE: [delete AI Exceptional [delete fij-Commendable [delete G-1 Satisfactory [delete DJ Fair [delete Ë} Marginal PART II: To be completed by immediate ManagerlSupervisor prior to interview, and reviewed with Employee, WORKING PERFORMANCE FACTORS RATING: COMMENTS & EXAMPLES QUALITY: Thoroughness of work; exercise of good judgement; accuracy of work QUANTITY: Maintains workload; takes on new assignments; delegates effectively OBJECTIVES: Meets identified objectives; sets realistic goals; maintains commitment to objectives TIMELINESS: Plans tasks and activities making effective use of time; consistently meets deadlines; organizes and coordinates department's activities in order to complete projects on time SERVICE PROVIDED: Provides efficient services (intemally and externally); identifies areas for improvement; responds to needs of others JOB KNOWLEDGE: Understands the fundamental skills, methods and procedures required to fulfill duties of the job 4 County of Elgin Section: 4 Human Resources Policy Manual . Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 9 of 14 Date Last Revision: Sept. 22/98 PERFORMANCE APPRAISAL RATING SCALE: [delete A} Exceptional [delete ß}-Commendable [delete G-1 Satisfactory [delete D] Fair [delete ~ Marginal PERSONAL WORK FACTORS RATING: COMMENTS & EXAMPLES INTERPERSONAL RELATIONSHIPS: Interacts and responds appropriately to situations at hand; emphasizes complementing, reinforcing encouraging the contributions & efforts of others, gains personal respect & confidence of others COMMUNICATION SKILLS: Transmits ideas and information with clarity and brevity; communications skills internal and external; listens to others and responds with constructive conclusions and recommendations INITIATIVE: Initiates and promotes ideas and plans of action to support the Corporate plans; seeks ways to improve results; develops innovative and imaginative approaches (independence) ADAPTABILITY: Demonstrates willingness and ability to accept new concepts and techniques PROBLEM SOLVING: Formulates alternative, selects a solution from among the options and shares decisions with others as appropriate; propOses solutions to problems that indicate sensitivity to priorities 5 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 10 of 14 Date Last Revision: Sept. 22/98 PERFORMANCE APPRAISAL RATING SCALE: [delete At Exceptional [delete ªtCommendable [delete G-f Satisfactory [delete 0] Fair [delete ~ Marginal MANAGERIAL FACTORS RATING: SETTING OBJECTIVES: Objectives are specifiç and quantitative and relate directly to department's mission; realistic and attainable and are readily understandable . COMMENTS & EXAMPLES LEADERSHIP: Assigns responsibility and designates authority appropriately to others while maintaining accountability; delegates appropriately; trains and supervises staff when needed MANAGING BUDGET: Prepares a realistic budget on time; operates efficiently within the confines of the approved budget STAFF DEVELOPMENT & MOTIVATION: Assesses employee's skills and abilities; assists employees in the resolution of job related problems and takes corrective action as required PLANNING AND ORGANIZATION: Plans tasks and activities making effective and systematic use of the time and resources available MONITORING/EVALUATING: Oversees department operations, regulates individual and/or department projects and assignments, Checks employee's work performance, appraises employee and assesses the department to ensure all areas of responsibility are maintained. 6 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 11 of 14 Date Last Revision: Sept 22/98 PERFORMANCE APPRAISAL RATING SCALE: [delete A} Exceptional [delete ß}-Commendable [delete G-1 Satisfactory [åelete Dj Fair [delete ~ Marginal HEALTH & SAFETY RATING: Complies with the Occupational Health & Safety Act and Corporate Safety Policies and Procedures (note any incidence of non-compliance); Reports unsafe conditions, practices, procedures or equipment on a timely basis; corrects known safety hazards in areas of control and provides a good example of safety awareness to others COMMENTS & EXAMPLES ATTENDANCE: Stats to be obtained by Supervisor for the last 12 month period Amount of time absent due to (specify in days): Sick Leave 7 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 12 of 14 Date Last Revision: Sept. 22/98 ACTION PLAN (For Next 12 Months) This section to. be completed in conjunction with employee. OBJECTIVES FOR THE PERIOD (Be specific including time frames and results expected) TO: MANAGER/SUPERVISOR'S GENERAL COMMENTS 8 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 130f14 Date Last Revision: Sept. 22/98 OVERALL ASSESSMENT OF PERFORMANCE: [delete (J'.)] Exceptionai - Outstanding performance with high level of goal achievement [delete (B)] Commendable - Performance better than satisfactory, effective effort and job interest [delete (C)] S¡¡tisfactory - Performance is satisfactory and meets normal job requirements sufficiently [delete (D)] Fair - Performance meets minimum requirements, need for further development is recognizable [t;lelete (E)] Marginal- Performance clearly below the acceptable level FOR INCREMENT PURPOSES ONLY: Increment Recommended Increment Denied EMPLOYEE'S COMMENTS: This review was discussed with me: Employee's Signature Date ManagerlSupervisor's Signature Date Reviewed by: Department Head's Signature Date 9 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.90 Code - A Date Approved: March 26/96 Page 14 of 14 Date Last Revision: Sept 22/98 SUGGESTED TRAINING OUTLINE - PERFORMANCE APPRAISAL Employee Number: Department: Date: Please list suggested. training needs for employee. Please submit outline to the Human Resources Department Essential Skills Training: (mandatory, legislated, required skills for job duties) Developmental Skills/Progressive Training: (upgrading skills, increasing knowledge, encouraging growth) Continuing Education - Certificate Programs/Specialized Programs: Employee's Signature Manager/Supervisor's Signature 10 County of Elgin Section: 8 Human Resources Policy Manual Subject: Incident & Accident Reporting Policy Number: 8.30 Code - A Date Approved: Oct. 1/87 Page 1 of 2 Date Last Revision: Nov.7/02 REFERENCE: [delete VVorkors' CompoRsalion /\ct] Occupational Health & Safety Act, Section 52 [delete tIBJ First Aid Requirements 1101 [delete Rogulation 950] Occupational Health & Safety Act, section 25, 26, & 27 Regulation 213/97 [delete ~ - Construction Projects, Section 11 Regulation 834 [delete +44f - Critical Injury - Defined All injuries and near miss accidents, no matter how minor, will be reported by the employee to his/her immediate Supervisor, as soon as possible. Copies of Workers' Compensation Form 82 and Valid First Aid Certificates of qualified employees will be posted in all work places under the jurisdiction of the County of Elgin. [delete EI§in County.] FIRST AID: · First Aid Kits will be maintained in each workplace and in vehicles owned or operated by the County. Supplies will meet the criteria of the Regulation. Aspirin and ointments [delete, and aElhoe:ivo tapa] should not be kept in First Aid Boxes. · A person qualified in First Aid procedures must work in the immediate vicinity of the First Aid Kit. All First Aid treatment will be documented by the person rendering first aid and records will be kept in the vicinity of the Kit. (Appendix 1) · First Aid Kits will be inspected not less than quarteriy and are the responsibility of the Department in which the Kits are located. Each Kit shall be provided with an inspection card, on which the date of the inspection will be recorded. · First Aid supplies will be re-stocked as soon as possible. The person rendering first aid is responsible for notifying his/her Supervisor that the Kit is incomplete. First Aid training and re-certification, every 3 years, will be arranged by the Department in consultation with the Human Resources Co-ordinator. [delete Tho County Hoalth and Safety Co ordinater will monitor and conduct tKliRiA!3 £c££ien£.] County of Elgin Séction: 8 Human Resources Policy Manual Subject: Incident & Accident Reporting Policy Number: 8.30 Code - A Date Approved: Oct. 1/87 Page 2 of 2 Date Last Revision: Oct. 16/91 MEDICAL AID AND LOST TIME: · Whenever possible the Supervisor or designate, will issue a Treatment Memorandum (Form 156) and Functional Abilities =orm for Timely Return to Work (Form 2647) to the injured employee to take to his/her physician. (Appendix 2) (Appendix 3). When required, transportation to medical facilities will be provided at the expense of the Department. [delete · The SblFJervi!:or or de5:ign::¡te, 0f the iFljured employee will eom3lete a "SUPERVISOR'S .^.CCIDEÞ!T IÞJVe:STIG.^.TION REPORT" ""itRiA 24 hour!:, and initiate proventati\'e mea!:ure, a!: may se ::¡pprepriate The eOFR3letes r-cport willse fel'lv::¡rses to the County Health g, Safety Co ordinator. (I'.33endix iJ) ] · Where possible, the injured employee will complete pages 1 & 2 of the Incident/Accident Investigation form (Appendix 4) immediately following his/her accident/incident. Upon receiving knowledge of the incident/accident the injured employee's Supervisor will complete pages 3 & 4 (Appendix 5) of the Incident/Accident Investigation. The completed forms will be forwarded to the Human Resources Co-ordinator immediately. The Supervisor is responsible for ensuring the Human Resources Co-ordinator is contacted and made aware of any situation that may result in either an employee receiving medical aid and/or a lost time situation. [delete · 'lVhen timo i!: lœt beyons tho injury sctle, the Supervi£Or will notif,' the County He31th g, S::¡fety Co ordinc1lor a!: !:oon a!: tho employee return!: te werk.] · The County [delete Health g, Safoty] Human Resources Co-ordinator will notify the Workplace Safety & Insurance Board [eelets WQrl~er'!: COFRpensation Board], the Ministry of Labour and a certified member ofthe Joint Occupational Health & Safety Committee (preference given to the co-chair) in the event of a workplace critical injury. [delete whenever aooident!: or project iAsisent!: oGGur.] PROJECT INCIDENT. CRITICAL INJURY OR FATALITY: · The County [delete ¡"¡ealth and Safety] Human Resources Co-ordinator and an employee representative of the Joint Health & Safety Committee will be notified immediately. The Supervisor, Co-ordinator and Safety Committee Member will immediately investigate the circumstances. The Co-ordinator will contact the Ministry of Labour. · The Supervisor or designate shall ensure that the accident site is not disturbed in any way. · The Supervisor or designate shall take all precautions, as may be necessary, to ensure that no other person is injured. · In the case of a critical injury or fatality, the lost time accident policy will apply. CHECKLIST IN THE COMPLETION OF INCIDENT/ACCIDENT REPORT EMPLOYEE o When an Incident! Accident occurs, the employee must report the incident to the Supervisor! Acting Supervisor immediately. o The Employee is responsible (if possible) for completing page I and the Employee section on page 2. WITNESS o Any Witnesses identified are responsible for completing the Witness Statement section on page 2. Supervisor o The Supervisor or Designate is responsible for completing pages 3 and 4. MANAGER o The Manager is responsible for reviewing the completed document. Thorough investigation of the root cause(s) and recommendations for corrective action must be completed. o Once the ENTIRE form is COMPLETED, forward the form to the Human Resources Co-ordinator. CLERK o Fax copy to Human Resources Co-ordinator o Send original form to Human Resources STAFF INCIDENT / ACCIDENT SUMMARY - Completed by Employee Facility: Department: Please check appropriate box: OInjury OLost Time OMedical Aid OFirst Aid If any of the above are applicable yon require a WSIB cousent form and a Functional Abilities Form Name: Incident Date: Time: . (mm/dd/yy) Witness: Date Incident Reported Time: Witness: 1. Status 3. Site ofInjury (specify area) 5. Initial Care Provided 0 Permanent Full-time Staff 0 Head 0 None 0 Part-time Staff 0 Face 0 First Aid Only 0 Contract I Consultant 0 Eye (r) (I) 0 External Medical Aid 0 Term ITem porary staff 0 Chest (MD, Dentist, etc.) by: 0 Casual I Relief Staff 0 Back By Whom (please print): Specify area Name: 2. Types of Accident 0 Shoulder (r) (I) 0 Trauma 0 Arm (r) (I) Telephone: 0 Struck by I contact by 0 Hand (r) (I) 0 Struck against I contact with 0 Leg (r) (I) Please specify the first aid measures 0 Caught in I on I between 0 Knee (r) (I) provided: 0 Resident Action 0 Foot (r) (1) 0 Fall to Below 0 Other (r) (I) 0 Fall to Same Level Specify 0 Overexertion Details: 0 Exposure 0 Foreign Body 0 Needlestick Motor Vehicle accident 4. Type ofInjury 0 o Other o Laceration I Puncture Specify 0 Burn Details: 0 Contusion I Abrasion 0 Other Specify Details: . Factual Description ofIncident - Written by Employee: Employee Signature: Supervisor/Designate Signature: Position Title: Position Title: Date: (mm/dd//yy) Witness Statement(s) - Written by Witness: Witness Signature: Date: (mm/dd/yy) STAFF INCIDENT / ACCIDENT INVESTIGATION - Completed by Supervisor Employee Name: Date ofIncident/ Accident: 1. Contributing FactorS to Canse Incident! accident: a) Individual b) Equipment c) General 0 Instructions Not Followed 0 Machine 0 Housekeeping 0 Pre-existing condition 0 Supplies 0 Instructional 0 Previous disability 0 Other 0 Policy / Procedure 0 Serious / Wilful Misconduct 0 Size 0 N/A 0 Other 0 Weight 0 N/A 0 N/A d) Environment Explanation reo Contributing Factors 0 Safe 0 Hazardous 2. Outcome: 0 Returned to modified duties 0 Lost time injury (WSIB) 0 Minor Injury - first aid only Indicate modifications: 0 Injury- Required external 0 Returned to regular duties medical care (WSIB) (no lost Contacted Employee: time) 0 Summary of Discussion: Date & Hour returned to work: 0 Did not return to work Date last worked: Time left work: Scheduled hours: Comments: . 3. How did the immediate/direct cause(s) contribute to mishap? Completed by Supervisor Root Cause(s): 2. Corrective Action (include person responsible/time rrame for completion): 3 To your knowledge has the worker had a prevìous simìlar injury/disease? ¡fyes please provide details: 4 Do you have any reason to doubt the injury/dìsease is work-related? 5 Comments: Date: (mm/ddlyy) Supervisor Signature: Title: Send completed fann to: Human Resources Co-ordinator County of Elgin Human Resources Policy Manual Section: 8 Subject: Accident Investigations Policy Number: 8AO Date Approved: Oct. 1/87 Date Last Revision: Nov.7/02 Code - A Page 1 of 1 It is the employee's responsibility to immediately notify their Immediate Supervisor [delete Dopartmont H03d] as soon as possible after they occur. A Workplace Safety & Insurance Board [delete 'N.C.B]. Form #7 will be completed by. the HOman Resources Co-ordinator and will be submitted to the Workplace Safety & Insurance Board [delete WerlŒF5 ComponÐaiien Beard.] County of Elgin Section: 8 Human Resources Policy Manual Subject: Asbestos in Buildings Policy Number: 8.60 Code - A Date Approved: Sept. 11/91 Page 1 of 2 Date Last Revision: Nov.7/02 REFERENCE: Occupational Health & Safety Act, Designated Substance - Asbestos Regulation 837 [delete Rogulcttion ROÐpoGtin§ .^,ÐsosteÐ en ConÐtruGtion projoGtÐ ,md in BuildingÐ and Repair Operations ê§~,ig§] The purpose of this Policy is to protect County employees from asbestos fibre exposure by: . Ensuring all a~bestos-containing materials in County Buildings are sealed to prevent any release of fibres and to minimize its disturbance. . Monitoring the condition of asbestos containing materials and maintaining them in a good state of repair. Where asbestos-containing material is present in County buildings: (a) The locations will be identified. The records will be maintained in the building. (b) All insulating material on pipes and boilers will be treated as asbestos. The building will be inspected at least annually by a management and an employee representative, Routine Joint Health and Safety Committee inspections will include inspection of known asbestos locations, and reporting of any deteriorating material. (c) The Department Head, through their appropriate Committee, will take measures to ensure repair, where periodic inspection reveals deterioration" (d) Prior to contracting work that involves disturbance of asbestos: * A report will be prepared that includes: - type of asbestos - drawings, plans & specifications to indicate the asbestos locations. County of Elgin Section: 8 Human Resources Policy Manual Subject: Asbestos in Buildings Policy Number: 8.60 Code - A Date Approved: Sept. 11/91 Page 2 of 2 Date Last Revision: Nov.7/02 * The report will be provided to the contractor doing the work. * The Joint Health & Safety Committee and the County Health & Safety Co-ordinator will be advised (e) Any repair work will be performed only by persons trained in accordance with the Asbestos Regulation 837 [651/g5]. Asbestos work shall be classified type 1, 2 or 3, and shall be conducted in accordance with the Regulation. (f) (g) Records of the locations, any inspections, and repair will be kept on site. Copies of the records and any results of asbestos sampling will be forwarded to the County Human Resources [delete Hoalth g, ð:Jíetj'] Co-ordinator and the Joint Health & Safety Committee. County of Elgin Section: 8 Human Resources Policy Manual Subject: Contractors/ Sub-Contractors Policy Number: 8.70 Code - A Date Approved: Dec. 12/91 Page 1 of 1 Date Last Revision: Nov.7/02 · All outside Contractors/Sub-Contractors are responsible for the Health and Safety of their workers when working on County property or Road Projects and are required to adhere to the Occupational Health and Safety Act and Regulations. · All Contractors/Sub-Contractors must obtain and review the County's Health and Safety Policies and Rules with their workers prior to commencement of work on County property or Road Projects to ensure that they conform with the same safe operating procedures as County Employees. · The County Department Head or designate who arranges the Contractor/Sub-Contractor will be responsible for ensuring the County Policies, Safety Rules and a Contractor's ACknowledgement Letter are provided to the Contractor, and response documentation received prior to commencement of work. (see attachment 1 & 2). · If Contractors/Sub-Contractors or their workers are not working in compliance with the County Health and Safety Policies and rules or the Legislation the Department Head will take appropriate action, in the circumstances. · All Contractors/Sub-Contractors must provide to the County verification of their Workplace Safety and Insurance Board status by providing a current copy of their [delete Workt)rE;' CeR'1ponsatien ¡¡ayments] "Letter of good standing." Attachment 1 Date: Address: Dear Sir/Madam: . The County of Elgin is dedicated to operating at a standard which will establish our County as a leader in promoting and protecting the health and safety of all employees. In fulfilling this commitment, our goal is to promote attitudes amongst our employees that will ultimately lead to reduction and elimination of workplace hazards. We wish to emphasize to all prospective bidders, that we expect the same standards to be upheld by them and their employees while on County property or Roads Projects. We require thatContractors/Sub-Contractors review all County Health and Safety Policies and Rules, relevant to the work to be performed, as determined by the Department Head, with their employees prior to commencement of work and that procedures, worker training and enforcement conforms with legislated requirements. Violations of County Policies, Rules or Legislation by any Contractor, Sub-Contractor or their employees may be considered a breach of contract. Please complete the attached form and return it to the County of Elgin with the requested Workplace Safety and Insurance Board [delete VV-orkeF5' Compem::ationj information. Yours truly, for The County of Elgin COMPANY: Attachment 2 ACKNOWLEDGEMENT OF HEALTH AND SAFETY COMPLIANCE LETTER AUTHORIZED SIGNING OFFICER (SIGNATURE): TITLE: DATE: The letter of Safety Compliance from the County of Elgin was received and understood. The County of Elgin's Health and Safety Policies and Heaith and Safety Rules have been reviewed and understood by all Supervisors and Employees. A copy of Workplace Safety and Insurance Board [delete WorIŒr£' Compen£alion] "Letter of good standing" is attached. Please retum this completed form to the sender prior to commencement of any contract work. County of Elgin Section: 8 Human Resources Policy Manual Subject: Workplace Hazardous Information System Policy Number: 8.90 Code - A Date Approved: Oct. 16/91 Page 1 of2 Date Last Revision: Nov.7/02 REFERENCE: Occupational Health and Safety Act - Workplace Hazardous Materials Information System Regulation 860 [delete OGGu¡3atieFlGI Hecilth and Safety.',m Gnd WH.M.I.S. RegulatieFls €i~ð!gg; €i~ ~/gg &. 714/32J All [Elelete The] County Departments will ensure employees have access to information for hazardous materials by providing the following: - hazardous materials inventories - labels on containers - material safety data sheets - employee education programs HAZARDOUS MATERIAL INVENTORIES: + Will be maintained in the Department where the hazardous product is used. The inventory will be revised prior to February 1 st each year for all hazardous materials and physical agents. + Will be reviewed by the Joint Health and Safety Committee, following the annual revision. LABELS: + All piping systems containing hazardous products will be identified by signs, symbols or colour code. + All containers of hazardous products must have Supplier labels when received. + Any label that has been removed or becomes illegible must be replaced with a work place label. [delete (,^,ppomjix 411 + If a hazardous product is dispensed into another container a workplace label must be affixed. County of Elgin Section: 8 Human Resources Policy Manual Subject: Workplace Hazardous Materials Information System Policy Number: 8.90 Code - A Date Approved: Oct. 16/91 Page 2 of 2 Date Last Revision: Nov.7/02 MATERIAL SAFETY DATA SHEETS: + Will be obtained by the Department from the Supplier for all hazardous materials. + Must be kept èurrent (within last 3 years). + Format must comply with legislated requirements. + Must be readily available to all employees. An area in the Department will be designated for keeping MSDS's and the location must be identified to employees. EMPLOYEE EDUCATION PROGRAMS: + Will be provided to employees who may potentially be exposed to a hazardous material. + Will be reviewed with the County Joint Health & Safety Committees annually. + Will be workplace specific so that the employees receive instruction on: +Reading and understanding labels and M.S.D.S.'s, including the purpose and significance of the information. +Safe use, handling, storage and disposal procedures. + Procedures to be followed in the event of an emergency. + Identifying hazardous products [delete GontaineEl in 3i3ing systoms]. County of Elgin Section: 8 Human Resources Policy Manual Subject: Excavations [delete aR€I Trenching] Policy Number: 8.130 Code - A Date Approved: Dec 12/91 Page 1 of 1 Date Last Revision: Nov,,7/02 Reference: Occupation Health & Safety Act, Construction Projects Regulation 213/91 Part III - Excavations Sections 222-242 All excavation operations carried out by employees of the Corporation of the County of Elgin or by a Contractor' employees, acting for th~ Corporation of the County of Elgin, shall be carried out to the minimum standards of Part III Excavation Sections 222 - 242 of the Occupational Health and Safety Act [delete published in the Ontario Gazette, dun 1, 1991 (latest revision)]. [delete /\11 tr-onohing operatiens carried eblt l3y employees of tAe CSFßs¡:ation of the CSblnty sf I;;lgin or by a Contraotor' empleyees, acting for the Csrporation of the County of Elgin, shall l3e carried Ololt to tho minimlolR'l sl:1neards of Part III Trenching Sections 1ee 177 oHhe Ooololpation þ,Jealth and Safety Act (latest rovision).] County of Elgin Human Resources Policy Manual Section: 8 Subject: Herbicide & Pesticide Applications Policy Number: 8.150 Code - A Date Approved: Dec. 12/91 Page 1 of 3 Date Last Revision: Delete entire policy as we no longer have employees perform this function. fREFEREÞ1C¡;;: Pesticides ¡'<ct. Requl3tieA 751 (M3rch 1991) 1. ,^.t least one (1) eR'lployee witRiA the County willl3e licensed 3S 3 13nd extermin3tor under the Pesticides ,^Dt. It is tRe FOspon~ibiliÞIefthe land oxterR'linator te onsur-e that tRe .^,ct and Regulations aro complied 'Nith. 2. Whon pesticides are 3pplied, the laAS mcterminGtor will slol3ervise a R'lmcimum of three (3) assistants for no longer tRan sovon (7) days. þJo etRer employees 'Nilll3e authorizes te use the pesticide oquipment. 3. P¡,¡l3lic notice Si§AS must l3e 3ested in aCCGrsance with the rog¡,¡lation. 4,--,^JW3j'C raad tRe labol befer-e e,"ening pesticise centainers, 3ns fellow all 3recautions and diroctions. 8. þJever sR'lol<e, chew tobacco or eat ,.'.hile handlin§ er a33lying pGsticides. DO ÞJOT c3rry such iteR'lc in clothes used for s3r3ying. ê. I'Jways wear neopreAe §Ioves to haAsle the concentrate. VVoar a R'lask to roduce pesticide inhalGtieA especially when handliA§ (justy ferR'lulations or vel3ti1e concentræes. J\veis iAhaling spray dre3lets, dust er fuR'les by '....earing a mask. 7. .^.veid spillin§ 3esticides 01'1 sl~in or ClotRiA§. g. Wear freshly la¡'¡AElerad cletRos each day. 9. /woid contaR'lination ef water supplios, wells, ponds, stroaR'ls, etc., with pesticides when filling or flushing s3fay equipment. Never fill a s3r-ayer diroctly freR'\ 3 stream or peAEI, unless the unit is equi33ed with an anti backflow devise te prevent si3Rening. IF ACCIDENTS OCCUR 1. If an accideAt occurs, reR'lO'/e contaR'linated clething immediately, and 'Nash sentaminateEl skin thereughly with soa3 ami wGter. Wash sletRiA§ befere reuse. COURt}' of ElgiR ÞlumaR Re$ourse$ Polisy Manual SeGtioR: 8 Su~eGt: HerBicide & PeÐticide .^.ppliGationÐ PoliGY Number.: 8.1 áO Date J'.¡¡¡¡r9ved: Dec. 12J91 Date last Revision: Ceete .^. Page:2 of3 3. . .. "'. tol>' When the Ðpray epcration is . F8mo"e It Imme",la J' EI I IRIR§ ,., t "'ith a posticide when spr-aymg, '" r ;nd put on freshly laundero c e . :o~-::.' Æ":;,~;::';¡:m¡;"o' "0''''. ,~. , ".. ",::~:~ ,,,,,,",,, .''''''','' Æ~,'.;",:'f;;:;"'id II 0'''" ., "y,o.,o:, ;1:: ;:::::,O;:'::~; .:':,:, ~"::'J ,,~, ''''~".''' ",,',," ( ) ,,,' (51 OJ 661 the Ðpill ie¡ FA.aJer, GE¡A ac .. 'f the Environmont Offico f-or a .ICO . Ef Ata0Í tAc Aear::G£t MIFlI£trj e I B OffieÐ contamll1ato , GS II , -,. .." , , , ot ~, ,01'00' " ''''0" ~ "'I' sr applying a peÐÌlclde, g . hortly aftor l1al1" 111§ . If Ðym¡¡teFAs sf illness occur dU~lnbgelf;dS container of tho posticiEls with ys¡,¡. immediatoly. If 3Se¡slblo, take a a 2. 4. 5. 8. 'ble te the land exterminator. s soon as pOÐÐI Re3ert the circumÐlances a SPECI.'\L INSTRUCTIONS '. mUÐt be handlod safely in aGcordanco with written . ^ LL oe¡tiGiElee¡ am 10XlC and It e¡he¡,¡ld be omphaslzoEl that é' r:mieEl Lal1E1 !;;)¡tormiAator (ClaÐÐ I). instruGtions roceived from tho e 1. 2. hone numbers and a w3rning STOR^.g!;; €I . I Post emergency teIRo~O.I'" ONLY" €I FA a"'ay frsm feeEl sr nn <. ^ 1 'THORIZED PE ~'" e '" "'tore ~ee¡tiGiEles in a 10~6~~!;;rÞ~fG ^ b'STOPJ\GE W¡\RNIÞJG I, '" "'... '" .- - . .- "EI iR ¡,¡nm3r"eu . . +R 'Horus .. . I C8sllS1 os SI§11 Bocmng, e .. . k tl1em tightly closod. No\'or 3¡'¡ ... .^.Jways stere 3ee¡tiGiElos in original contalnerÐ Gnd ee3 L:0AtQinorc. 1. Csunty sf elgiR SestisR: g "'umaR Ressurses Pslisy MaRual SuÐjest: Herbioido &. Postioido :\ppliGations Polisy Numtler: 8.1 éO Code /\ gate .'\¡¡¡¡roved: D9C. 12.'91 Page ;¡ af ;¡ gate last RevisiaR: DISPOS.^,L Of P¡;¡STICIDE COm.^,INERS .^.ND CmJT/\MI~I'.Tl;iD M.^.Tl;iRI^L 1. Centainors from postisido paskagos and any papor or other matorial usod to sloan up Sl3i11s shouls tie suriod or burnod. . Mal~e sure fhat peoplo and animals aro IŒpt away frem the smoke and that the smoke is not direGtee toward buildings, highv:QYs, re:Jds, er ß~l3liG ewtGteer :Jt:O:J£. 2. Rinso all empty motal, I3lastio or glass sentain9Fs throo (3) timos with water, aEld washings to tho spray tank. Dis13es9 ef the oontainors by puncturing or breaking and burjing th9 containm in such a manner that it is cov9rod by Gt 19ast 9ighteen (18) in shes of soil and is not near any watercourse or water table. PROTECTIVE CLOTHI~G VVHE~ USI~G Pl;iSTICIDI;iS 1. Wear a ehoR'1ieal cartridge rospirator with a dual ohemioal oartridge 1I'.'hen mÖdng or applying pestioides. Use a rospirator of 9Eblal er better Eblality than Safety House of Canada 23ê G100 f104 Respirator with C100 oartridges and f104 Filt9FS. TRANSPORT.^, TION 1. Secure pestioides so that th9Y 't:ill not be Fel9as9s er sisehar-gee sblring transport.] County of Elgin Section: 8 Human Resources Policy Manual Subject: Hygiene Surveys Policy Number: 8.160 Code - A Date Approved: Dec. 12/91 Page 1 of 1 Date Last Revision: Nov 7/02 REFERENCE: Occupational Health and Safety Act Industrial Establishment Regulation 851, Part III-Industrial Hygiene, Sections 124-139 [delete Regulation ROÐpocting Control Exposuro to Biolegical or Chemical .A.gents 651/36] · The Departme.nt Supervisor will investigate the circumstance when a concern is raised regarding air quality, noise, exposure to biological or chemical agents etc. · The Department Head will determine whether hygiene surveys are warranted and will notify an employee representative of The Joint Health & Safety Committee and the County Human Resources [deleteHoCllth 3nd ðafoty] Co-ordinator when hygiene surveys are scheduled. They will have the opportunity to be present while samples are obtained. · The Department Head will provide copies of hygiene survey results to the employee representative of The Joint Health & Safety Committee and the Human Resources [delete Cel,mty Hoalth IS. ðaroty] Co-ordinator. · The Department Head will initiate measures to reduce exposure to an acceptable level where results of hygiene surveys indicate levels in excess of the concentration limit as established by the Regulation. County of Elgin Section: 8 Human Resources Policy Manual Subject: Lifting Devices Policy Number: 8.170 Code - A Date Approved: Dec. 12/91 Page 1 of 2 Date Last Revision: Nov 7/02 Reference: Occupational Health & Safety Act [delete/lFlè6lstrial Rogulation ê92 Section 85] Industria Establishments Regulation 851, Material Handling, Sections 45-66 Construction Regulation 213/91 Sections 143-180 Lifting Devices include all mechanical equipment, used to raise or lower people or materials, but does not include elevators. Examples are: Cranes and Hoists Forklift Trucks Mechanical Lifting Devices for People Hydraulic Lifts on Whirlpool Tubs Elevating Devices on Vehicles Hydraulic Floor Hoists · Vehicle-Mounted Aerial Device · Lifting devices in workplaces must be inspected prior to being used for the first time and at least annually, or a recommended by the manufacturer. A qualified person will conduct and produce a signed and dated document 0 inspection. The records must be kept readily available in the department or with the equipment on a project. 0 projects, all cables and hooks, will be visually inspected weekly by a qualified person. Cables and hooks will b maintained to comply with the requirements of The Construction Regulation 213/91, Sections 168-180. · Lifting devices will be labelled so that the maximum load can be determined. No person shall load the device beyon the maximum. · Lifting devices shall only be used for the purpose which they are intended to be used. Forklift trucks must be fitle with a secured platform with guardrails prior to lifting personnel. County of Elgin Human Resources Policy Manual Code - A Page 2 of 2 Section: 8 Subject: Lifting Devices Policy Number: 8.170 Date Approved: Dec. 12/91 Date Last Revision: Nov 7/02 · All pneumatic or hydraulic hoists will automatically return to their neutral position when released. · All lifting devices must be operated by trained personnel only. · Maintenance r!'cords,.logs and operator's manuals will be kept readily available. · A lifting device capable of raising, lowering or moving material weighing more than 7,260 kilograms will be operated by certified persons only. The operator must be able to produce their certificate when operating the equipment A maintenance log book, as required by the Construction Regulation 213/91, Section 152, will be maintained and available at the project. · Any defects in equipment must be reported immediately to the Supervisor. The Supervisor will determine if the equipment should be tagged out of service, pending repair. · No person is to be allowed underneath a load being lifted. · Elevated work platforms must be inspected daily before being used and will comply and be maintained in accordance with the Construction Regulation 213/91. · When unattended buckets, blades, forks and loads must be lowered. County of Elgin Section: 8 Human Resources Policy Manual Subject: Mercury Spills Policy Number: 8.190 Date Approved: Dec. 12/91 Date Last Revision: Nov.7/02 Code-A Page 1 of2 REFERENCE: Occupational Health & Safety Act, Designated Substance - Mercury Regulation 844 [delete Rcgulation ree¡¡3eGtif1g meFCUr¡ R'1aèe under the Occupational Health and ðcíoty Act . 141/¡j2] The purpose of this policy is to protect County employees from mercury exposure by: . Ensuring that employees who use instruments containing mercury are aware of the proper use and handling of them. . That if a spill occurs, it is cleaned up safely and the material properly stored. Mercury is present in some thermostats, thermometers and sphygmomanometers (Blood Pressure apparatus) SPILL PROCEDURE: 1. Collect all visible drops of mercury with a disposable syringe, wearing disposable gloves. 2. Wash surfaces with the sodium thiosulphate solution. 3. Dispose of all utensils into mercury spill container and cap tightly. Code - A Page 2 of 2 Section: 8 Subject: Mercury Spills Policy Number: 8.190 Date Approved: Dec. 12/91 Date Last Revision: Nov 7/02 County of Elgin Human Resources Policy Manual 4. The plastic container of mercury is transferred to the Engineering [delete RoadEi] Department/toxic storage area. 5. Wash hands. 6. Fill out mercury spill form. Copies to [delete OGGup3tioJ1GI ¡"foalth and 8aíoty Co ordinator,] Department Head 0 designate and the Human Resources Co-ordinator. Contact with Person If the contact is on the skin, wash area thoroughiy with soap and water. Ifthere is eye contact, flush eyes with running water for fifteen (15) minutes. In all cases of contact, follow the Incident and Accident Policy. County of Elgin Section: 8 Human Resources Policy Manual Subject: Smoking in the Workplace Policy Number: 8.210 Code - A Date Approved: Dec" 12/91 Page 1 of 1 Date Last Revision: Nov 7/02 REFERENCE: Smoking in the Workplace Act, 1990 [delete Bill 191 (Cha¡3tor 19 Statutos of Ontarie, 1999) .^.n act to rostrict Smolling in Workplacos (EffÐGtivo January 1, 199Q)] The purpose of this policy is to control smoking in the workplace. In order to restrict smoking in the workplace, smoking will not be allowed except in the designated areas. These areas will be designated in consultation with the appropriate Joint Health and Safety Committees. Signs must be posted to identify the restriction of smoking and the location of designated smoking area(s). Department Heads are responsible for enforcement of this policy and ensuring appropriate signs are in place. If an employee objects to smoking in a workplace, the employer shall make every effort to reach a reasonable accommodation between the employees involved. No employee shall be disciplined or penalized for acting in accordance with or seeking the enforcement of the Smoking in the Workplace Act or the Occupational Health and Safety Act. County of Elgin Human Resources Policy Manual Section: Health & Safety Subject: Tree Cutting and Disposal Policy Number: 8.280 Code - A Date Approved: Dec. 12/91 Page 1 of 2 Date Last Revision: Nov. 7/02 Reference: Occupational Health and Safety Act, Industrial Establishments regulation 851, sections 103- 119 [delete Re§ulation ê92, gection ~ 3] 1. All tree cutting operations carried out by employees or by a Contractor's employees, acting for the Corporation of the County of Elgin, shall be carried out in accordance with Sections 103-119 [delete 107 120] of the Occupational Health and Safety Act of Ontario and Regulations for Industrial Establishments [delete fJæest revi£ien)]. 2. Each chain saw operator shall be equipped with the necessary personal protective equipment (hard hat, face shield or safety glasses, ear muffs or equivaient, gloves [ballastic nylon], chaps of ballastic nylon and safety boots). 3. Each chain saw shall be equipped with the latest safety devices (anti-kick back chain and chain brake). 4. Employees shall view a video entitled "Chain Saws and Common Sense" (STIHL) yearly on the operation and safe use of the chain saw. 5. All repair work shall be carried out by trained personnei who are familiar with the equipment. 6. If the tree is to bumed, due care should be used when starting the fire or keeping the fire going. Fire extinguishers and a mobile radio shall be made available. County of Elgin Section: Health & Safety f Human Resources Policy Manual Subject: Tree Cutting and Disposal Policy Number: 8.280 Code - A Date Approved: Dec. 12/91 Page 2 of 2 Date Last Revision: Nov 7/02 7. If the tree is to be chipped, a fore-person[delete fereFn:3n] who has been trained shall train the employees in the chipper's proper use. 8. During the éhipping process, each operator shall be equipped with the necessary proper protective equipment (ear protection, glasses,. tight fitting gloves). Each employee shall ensure that they are not wearing any [delete them is Ae] loose clothing. County of Elgin Human Resources Policy Manual. Section: 8 Subject: Procedure - Elevator Malfunction Policy Number: 8.310 Code - A Date Approved: May 23/95 Page 1 of 1 Date Last Revision: Nov 7102 IN ALL CASES OF ELEVATOR MALFUNCTION, INCLUDING AN ELEVATOR STOPPED BETWEEN FLOORS, THE FOLLOWING PROCEDURE SHALL BE IMPLEMENTED: 1. Ensure any persons it:! the elevator have picked up the emergency phone and have made contact with the elevator company. [delte ~etif'j Skyline Elevater-s immodiately Phono ~lumber: 659 2700] 2. Reassure any persons in the elevator. DO NOT LEAVE ALONE. 3. In the case of a medical emergency, such as the confined persons requiring assistance, [delete contact Yarmetlth Ntlml30r 1 fire Departmont fer assistancoJcmtrication Phono ~lumber: 631 2100J activate the emergency medical system by calling 911. 4. Other Emergency Numbers: St. Thomas Ambulance - 911 [delete 631 2222] Clayton Watters Jim Carter [delete Mark MsDonald Clerl~'s Department Sanara Hoffron Clerk's De3aFlmont Risl( Lalonae Caretal~or 633 3966] 5. DO NOT ATTEMPT TO REMOVE PERSONS INSIDE. Code - A Page 1 of 1 Section: 11 Subject: Discipline Eeelete GonorCll] Policy Number: 11.10 Date Approved: Oct. 1/87 Date Last Revision: County of Elgin Human Resources Policy Manual (a) The Department Head and the employee's immediate supervisor, in conjunction with Human Resources, are responsible for enforcing fair and consistent discipline within the Department. Disciplinary measures can include reprimands, formal warnings, suspensions without pay and terminations, subject to Policy 11.20 and 12.10. The Department Head must be consulted before any action is taken, Eeelete e)(G93t fer r-cprimande.] (b) Subject to the duties of Head of Council as specified in The Municipal Act, disciplinary procedures for Department Heads shall be initiated by Council as a whole. County of Elgin Human Resources Policy Manual Section: 11 Subject: Warning Procedure Policy Number: 11.20 Date Approved: Oct 1/87 Date Last Revision: Code - NU Page 1 of 3 In all cases where there is a possibility that an employee may have to be terminated, a warning procedure should be followed. Suggested steps in such a procedure are: Step 1 The supervisor in consultation with the Department Head and Human Resources should tell the employee of the nature of the problem and offer help in its solution. A date should be set for a review of progress made. A written summary, as described in Step 2, is not necessary except where serious problems are encountered. Step 2 This should take place on the date set in Step 1 above. The supervisor in consultation with the Department Head and Human Resources should stress the seriousness of the situation and note future consequences if there is no improvement. A new review date should be set and help offered once more Immediately after the interview, the supervisor must write a summary of the proceedings noting the date, steps to be taken by both sides and the consequences discussed. Copies must go to the employee's central Human Resources file, the employee, [delete and] the Department Head, the CAO, and the Director of Human Resources. [deletlHAe Standing ComFAittoo.] County of Elgin Human Resources Policy Manual Section: 11 Subject: Final Warning Policy Number: 11.20 Date Approved: Oct. 1/87 Date Last Revision: Code - NU Page 2 of 3 Step 3 The Department Head and Director of Human Resources (delete H¡'¡FFl811 Rm::ourc:oÐ COR'!FFlittoo] should be consulted by the Supervisor before any further action is taken to obtain authorization for the action and to determine reasonable period of time. A summary of all procedures should be written and distributed as before. - [elelete ,^. Ðec:ond pOrÐel1 EloÐi§natod by tho omployor mUÐt bo prm:ol1t ElloJring] This interview is to (Elelete whic:h Ðhe¡,¡ld] be conducted by the Department Head, Supervisor and Human Resources representative. It must be stressed that this is the final warning with termination the next step. Help should again be offered, but an end date for the decision must be set. If appropriate, the employee may be suspended without pay at this point to reinforc:e the seriousness of the situation. The suspension must be for a specific period and should commence immediately after the interview, The Department Head and Director of Human Resources [Elelete H¡'¡R'!an Ro£Ourc:m:: Committeo] should be consulted before a suspension is given to obtain authQrization for the action and to determine reasonable period of time, A summary of all procedures shall (elelete should] be written and distributed as before. County ~f Elgin Human Resources Policy Manual Section: 11 Subject: Termination Interview Policy Number: 11.20 Date Approved: Oct. 1/87 Date Last Revision: Code - NU Page 3 of 3 Step 4 The Department Head, Supervisor, & Human Resources representative (delete ,^. witnoss] must be present at this time. Only the facts of the case should be dealt with and, if appropriate, the employee should be asked to leave the premises and turn in keys and other security items. A summary of the proceedings shall (delete shetIEI] be placed in the Human Resources file. The employee's final cheque, with all deductions made, should be forwarded to him/her at the earliest opportunity. IN SOME CASES, MORE OR FEWER STEPS MAY BE NEEDED, DEPENDING ON THE CIRCUMSTANCES. County of Elgin Section: 12 Subject: Authority Policy Number: 12.10 Code - A Date Approved: Oct. 1/87 Human Resources Policy Manual Page 1 of 1 Date Last Revision: (a) Department Heads in consultation with the Director of Human Resources or designate shall recommend to the CAO [delete al3l3rcJl3Fiato Standing COfRfT1ittoo] the termination of staff. [delete of full timo and pormanont part tifRe staff who havo oomplotod thoir prob:1Iionarj poriod.] (b) [delete Dopartmont Hoads ha'/o tho a¡,¡therity to torminato tomporar¡ and oontraot staff and oRl¡3loyeos who have not cOfR¡3lotod thoir probationar¡ poriod.] The termination of any staff member must be reported to the Warden immediately by the CAO or designate and details provided to County Council at the next regular council meeting. (c) Terminations of Department Heads shall be authorized by Council with regard to rights to hearings under statute. Termination Date The termination date for all employees shall be the last day worked except for cases of resignation and retirement. All benefits shall cease on the date of termination. REPORT TO COUNTY COUNCIL FROM: Harley Underhill, Director of Human Resources Tanya Tilton-Reid, Human Resources Co-ordinator DATE: 6 February 2003 SUBJECT: London Employee Assistance Consortium Update INTRODUCTION: Since May 1, 2001 the County of Elgin has been a member of the London Employee Assistance Consortium (LE.A.C), an organization that provides confidential counselling and assistance, free of charge, to all County employees and their immediate family members. The County's annual membership fee is $15,489 or approximately $50.00 per employee. DISCUSSION: LE.A.C. has provided the County with updated information regarding service usage in 2002. Between January 1, 2002 and December 31, 2002 sixteen new referrals were made to LE.A.C. Based on an employee base of three hundred and four employees, LE.A.C. provided services to 5.6% of County employees. A total of twenty-seven employees (8.9% of the employee group) have received services from LE.A.C. since the County became a member. CONCLUSION: While usage of the valuable services provided through LE.A.C. is increasing, it remains imperative that Supervisors and Managers ensure access to information about this program is readily available to all of their staff. Regular discussion and reminders to all staff about this worthy service are encouraged. RECOMMENDATION: THAT this update be received and filed. Approved for Submission ill Human Resources ¿~.d~ Mark McDonald Chief Administrative Officer 'Jv /~;J-~ Tanya Tilton-Reid Human Resources Co-ordinator 40 REPORT TO COUNTY COUNCIL FROM: Harley Underhill, Director of Human Resources Tanya Tilton-Reid, Human Resources Co-ordinator DATE: 21 February 2003 SUBJECT: County of Elgin Bereavement Acknowledgement Policy INTRODUCTION: In response to employee requests, the Human Resources Department is forwarding a proposed policy regarding the acknowledgement of bereavement. DISCUSSION: Following a thorough review and discussion by the Management Team, the following policy addressing the acknowledgement of bereavement by the County is proposed. It is recommended the current Council policy addressing bereavement acknowledgement be removed from the Council by-laws as it has been incorporated into the proposed policy. The current Council - Bereavement Flowers policy reads: "Flowers are to be sent in the event of bereavement for current Councillors, Department Heads and their spouses, Past Councillors who served during the previous tenm, all Past Wardens and Past Department Heads. In addition, flowers may be sent to other persons who have had considerable dealings with the County at the discretion of the Warden" . CONCLUSION: A standardized policy of bereavement acknowledgement will ensure a consistent and equitable recognition of those peoples that have contributed to the success of the County of Elgin. RECOMMENDATION: THAT Council approve the bereavement acknowledgement policy for immediate implementation. Approved for Submission ~ A~Á~J ~ ark McDonal jI Chief Administrative Officer 7~/~/ Tanya Tilton-ReicV' Human Resources Co-ordinator 41 Bereavement Acknowledgement . ~Ii It is customary for the Employer to make a financial donation or to pay for a flower arrangement in the event of a death of a person associated with the County of Elgin. '--~---~-'------.--'-- --- ~C--~--'_____"_'__._'____'__ - - -----------~-_._,----,_.__..- POLICY PROCEDURE ---"'-,-"'----- --,-----,-----,,--- . .m II . Acknowledgement of bereavement will be made for all people as covered by the County bereavement policy. (refer to attached schedule) Dependent on the wishes of the family, as indicated through newspaper announcements, a flower arrangement or donation totalling $75.00 will be made ITom the County of Elgin Council and its' staff. It will be the responsibility of the department of the involved individual to make arrangements for the delivery and payment of the item. All acknowledgements will be charged to a Corporate account. If the County employs more than one employee in the same family, the acknowledgement should be co-ordinated, so that only one item is contributed ITom the County of Elgin. 42 H:\Renom tn ManMement - (;mmcîl\Rereavement Ac1mowle(]¡rernent nnlicv\hereavement acknowledg:ement nolicv _ draft 4 doc Bereavement Acknowledgement The following schedule applies: Association to Countv DonationIFlowers Amount Warden DonationIFlowers $75.00 Warden's Spouse or Child DonationIFlowers $75.00 Member of Council DonationIFlowers $75.00 Member of Council's Spouse or DonationIFlowers $75.00 Child Past Warden DonationIFlowers $75.00 Past Councillor DonationIFlowers $75.00 Past Department Head DonationIFlowers $75.00 Employee DonationIFlowers $75.00 Employee's Spouse or Child DonationIFlowers $75.00 Employee's Parent DonationIFlowers $75.00 Employee's Sibling or Step-Sibling DonationIFlowers $75.00 Employee's Grandchild DonationIFlowers $75.00 Employee's Grandparent DonationIFlowers $75;00 Employee's Great Grandparent DonationIFlowers $75.00 Employee's Aunt or Uncle DonationIFlowers $75;00 Employee's Niece or Nephew DonationIFlowers $75.00 Employee's Step-Child DonationIFlowers $75.00 Employee's Step-Parent DonationIFlowers $75.00 Employee's Foster Child Donation/Flowers $75.00 Employee's Foster Parent Donation/Flowers $75.00 Employee's Daughter or Son-in-law Donation/Flowers $75.00 Employee's Sister or Brother-in-law DonationIFlowers $75.00 Employee's Mother or Father-in-law DonationIFlowers $75.00 Employee's Grnndparents-in-law DonationIFlowers $75.00 Employee's Great Grandparents-in- DonationlFlowers $75.00 law Other persons at the discretion of ID . IF! $75.00 the Warden onatIOTh _ .owers i H:\Repüî!S ro M.anagemet""It -Coot"'1Cil\Bö-eavemem Aekoowiedgeu-teiú poliçv-\ber~"1t.aclùR}wieiL-øement ooiicv -.draft4 _ent.doc . ~.. 43 REPORT TO COUNTY COUNCIL FROM: Harley Underhill, Director of Human Resources Tanya Tilton, Human Resources Co-ordinator DATE: 18 February 2003 SUBJECT: United Way Fundraiser Update INTRODUCTION: Update regarding the United Way Committee's next fundraising event. DISCUSSION: In an effort to continue to raise funds for the Elgin-St. Thomas United Way, the County of Elgin's United Way committee will be holding a Krispy Kreme Donuts fundraising event. The fundraising event will be held throughout the County and will be open to Council Member, employees, residents and their families, as well as the public at large. All oroelS must be paid in futI at the time the older is placed. OrdelS will be taken between March 1 and noon March 21, 2003. Each dozen of donuts will be sold for $8.00. The current date for distribution is April 3, 2003. Arrangements for pick-up and transfer of the donut orders are being determined. CONCLUSION: The County's United Way committee membels will require time to ensure a smooth fund-raising event. Members will discuss any time requirements with their immediate Supervisor for their pre-approval AU aðmìnistœtiveoosts associated with this event will be covered through the County's United Way account. RECOMMENDATION: THAT this exciting initiative towards the County's contribution to the 2004 United Way campaign be fully supported by all members of County Council and the Management Team. Approved for Submission ~~~7J McDonald Chief Administrative Officer r ~p Tanya Tilton-R . Human Resources Co-orámator 44 REPORT TO MANAGEMENT TEAM FROM: Helen L. Notte, Director, Homes and Seniors Services DATE: 03 March 2003 SUBJECT: Meals on Wheel Food Costs INTRODUCTION: The Victorian Order of Nurses (VON) has asked County Council to confirm its 2003 meal cost per unit for the Meals On Wheels programs supplied out of Elgin Manor and Terrace Lodge. DISCUSSION: The VON sponsors the Meals-on-Wheels program in central and east Elgin. As such, Terrace Lodge and Elgin Manor's dietary staff prepare the meal that is delivered by VON volunteer drivers. The West Elgin Community Health Program sponsors the Meals-on-Wheels program in west Elgin. The Lodge and the Manor provide approximately 100 meals each week, Monday through Friday. Each meal is charged back to the VON at $4.45; revenue is reported as recoveries in our Dietary Departments. The VON charge clients $4.50 per meal. The VON has asked whether the County will hold or increase its costs in 2003. The West Elgin Community Health Program representative responsible for the Meals on Wheels program has asked no such similar request. For interest, the Villa provides sixty (66) meals per week to that specific program. After a review of the raw food costs, packaging and our fixed staffing costs, staff are recommending that the County per meal price remain unchanged for 2003. Our costs to produce each meal approximate $3.59. A no-adjustment price in 2003 will be well received by the senior clients who use the Meals-on-Wheels program. The City of St. Thomas charges the VON $4.70 per meal and has no immediate plans to alter these costs. CONCLUSION: The VON has asked whether the County will be adjusting its pricing policy for meals to the 2003 Meals-on-Wheels program. Since 2002, the City and County 45 have had differential pricing for this program. The City has no immediate plans to adjust its pricing structure for 2003. Raw food costs, packaging and our fixed staffing costs were reviewed. Based on that review, staff are recommending that the County per meal price to V.O.N. for meals provided from Elgin Manor and Terrace Lodge remain unchanged at $4.45 for the period from April 1 , 2003 to March 31, 2004. These costs are reported as recovered revenues in our Dietary Departments. An unchanged price will be well received by the senior clients in east and central Elgin who rely on the Meals-on-Wheels program. RECOMMENDATION: THAT the charge to the Victorian Order of Nurses' Meals-on-Wheels program in central and east Elgin be maintained at $4.45 per meal, for the period April 1 , 2003 to March 31, 2004, the costs of which are recovered back to the Dietary operating budgets of Elgin Manor and Terrace Lodge. Respectfully Submitted Approved for Submission /k/~{d~:;;:;j Helen L. Notte Director, Homes and Seniors Services ¿~¥ Mark McDonal Chief Administrative Officer t 46 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES DATE: MARCH 11, 2003 SUBJECT: KING GEORGE LIFT BRIDGE - TENDER RESULTS Introduction As per the County's Purchasing Policy, a tender was advertised by the County of Elgin to replace the steel grating sidewalk on the King George Lift Bridge in Port Stanley. Reviewing our consultant's recommendation, they felt that the bridge had sections that were deteriorating and could cause tripping hazards to the public if they are not repaired. The project was divided into two parts because of expediency. Part one consisted of the material for the sidewalk, which required more than two months from date of order. Part two was the contract to install the grating. The project needs to be completed one week before the busy, long weekend in May, taking into consideration any unexpected delays. Discussion A Council report in 2001 from Engineering Services staff outlined the issues with the sidewalk and under the advice of our consulting engineer, the pedestrian sidewalk deck was to be replaced within two years. The steel grating that runs along side the bridge as a pedestrian sidewalk has developed uneven rusted sections that will begin to pose a potential hazard for pedestrians. Byrne Engineering Inc. was used as the County's preferred firm for the design, tender documents and inspection for the bridge rehabilitation. Byrne's previous experience with this structure makes their firm the most ideal candidate. A reserve fund has been set up for the bridge repairs from monies transferred to the County from the Municipality of Central Elgin when the structure was uploaded. Since time was of the essence for the sidewalk replacement, it was necessary for the engineering staff to order the sidewalk grating immediately. This order for grating was completed on February 12, 2003. Three firms were requested to provide a quote for the manufacturing and supply of a specific grading or an equivalent. Only Borden Metal Products (Canada) Limited could supply the product. The other two firms bidding on the grating were Tru- Weld Grating Inc. of Wataskiwin, Alberta and Fisher and Ludlow from Burlington, Ontario. Beginning on February 15th 2003, tender advertisements were placed in The London Free Press, The St. Thomas Times Journal and the Daily Commercial News in order to reach a wide range of interested contractors in Southwestern Ontario. Due to the high vehicular traffic and pedestrian volumes in Port Stanley during the summer and a bi-centennial re-enactment event proposed on May 25th, a great emphasis was put on the May 14th 2003 project completion date. A mandatory site meeting was held at the lift bridge on February 27th 2003 with the consultants from Bryne Engineering, Central Elgin staff and County staff in attendance to answer any questions regarding the project. J:\Engineering\ROADS\Council Reports\2003\Lift Bridge Tender Results.doc Page 1 of3 1'Ji!~' !IE REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES DATE: MARCH 11, 2003 SUBJECT: KING GEORGE LIFT BRIDGE - TENDER RESULTS The contract includes the removal and disposal of the old grating as well as the installation of the new system. Girder top flanges as well as nose lock access hatch hinges will also be repaired at the same time. The methods of repair will allow both lanes open for vehicles and one side of the bridge available for pedestrian traffic during the day. In consultation with the Municipality of Central Elgin, the bridge will be closed over night for work in order to decrease both contract cost and time. Construction timing will also be such that the bridge will be free to be lifted on demand for boat traffic during construction. Conclusion Three firms were requested to submit prices for the manufacturing of the sidewalk grating with only one submitting a quote that met the requirements. Borden Metal Products (Canada) Limited price for the manufacture and delivery was $49,700.00 (excluding taxes). Engineering staff completed this order on February 12, 2003. Tenders for the construction of the project were received until March 6th, 2003 and a summary of the companies and their respective quotations (excluding taxes) are listed below. Contractor Price (Excluding Taxes) Jarlian Construction Inc. $ 87,500.00 Ross Contractors and Engineers $ 98,100.00 CMS Construction Ltd. $ 114,240.00 McLean Taylor $ 144,405.00 The lowest price received to complete the proposed work was submitted from Jarlian Construction Inc. at a cost of $87,500 (taxes extra). Byrne Engineering Inc. is recommending that Jarlian Construction Inc. be awarded the contract. J:\Engineering\ROADSICounciJ Reports\2003\Lift Bridge Tender Results.doc Page 2 of3 ~~. - REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES DATE: MARCH 11, 2003 SUBJECT: KING GEORGE LIFT BRIDGE - TENDER RESULTS Recommendation THAT Jarlian Construction Inc. be awarded the project for the King George Lift Bridge Sidewalk Replacement Contract No. 6280-02 at their submitted tender price of $87,500.00 exclusive of all taxes; and also, THAT the Warden and CAO be authorized and directed to sign the contract with Jarlian Construction Inc. for this project; and also, THAT the purchase of the steel grating for this project, from Borden Metal Products (Canada) Limited, at their price of $49,700 plus applicable taxes be approved; and also, THAT the monies from this project be allocated form the reserve for the King George Lift Bridge and the 2003 capital budget. RESPECTFULL Y SUBMITTED APPROVED FOR SUBMISSION J!J}l:~RS .~~~~ MANAGER OF ENGINEERING SERVICESP CHIEF ADMINISTRATIVE OFFICER J:\Engineering\ROADS\Council Reports\2003\Lift Bridge Tender Results.doc Page 3 of3 CORRESPONDENCE - March 11. 2003 Items for Consideration 1. . Honourable Gar Knutson, M.P., Elgin-Middlesex-London, with information and a funding application form for the "Celebrate Canada!" program. (ATTACHED) 2. John K. Bice, City Clerk, City of Thorold, with a resolution of endorsement for the Romanow Report entitled "Building on Values", The Future of Health Care in Canada. (ATTACHED) 3. Nicole Warnock, Executive Director, Aylmer and Area Chamber of Commerce, with a membership application, Group Insurance Plan information and Chamber newsletter. (ATTACHED) 4. Larry J. McCabe, Secretary-Treasurer, Organization of Small Urban Municipalities, with a Conference Program outline and OSUM Executive Committee nomination forms. (ATTACHED) 5. Warden David Oliphant, County of Oxford, inviting representatives of Council and staff to an educational forum on Nutrient Management March 27, 2003 and requesting an R.S.V.P. from anyone planning to attend one of the complimentary meals. 47 OTTAWA OFFICE Room 658 Confederation Building House of Commons K1AOA6 Tel. (613) 990-7769 Fax (613) 996-0194 CONSTITUENCY OFFICE 499 Talbot St. St. Thomas, Ontario N5P 1C3 Tel.. (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 HOUSE OF COMMONS OTTAWACANADA K1A OA6 ST. THOMAS February 20, 2003 FEB 24 2003 John Wilson - Mayor / Warden Elgin, County of 450 Sunset Drive St. Thomas ON N5R 5Vl Dear Warden Wilson, Please find enclosed a funding application form for the "Celebrate Canada!" program. Your organization's celebration of Canadian confederation would benefit from any assistance that may be available from Heritage Canada. The deadline for application submission is March 31, 2003. This deadline is strictly enforced, which leaves only just enough time for you to complete and submit your proposal. I would appreciate being kept appraised of the progress your application makes and the success with which it meets. ../ Sincerely, ~ The Honourable Gar Knutson, P.C., M.P. Elgin-Middlesex-London Encl. GAR KNUTSON, M.P. Elgin-Middlesex-London .+. 48 la fête du CANADA Day "CELEBRATE CANADA!" 2003 Although "Celebrate Canada!" is still several months away, the Celebrate Canada Committee for Ontario has already begun preparations for this eleven-day celebration. In this regard, I am pleased to advise you that the Government of Canada announced on November 13, 2002, that Canadian Multiculturalism Day will be held every year on June 27, as part of the "Celebrate Canada!" schedule along with National Aboriginal Day (June 21), Saint-Jean- Baptiste Day (Jnne 24) and Canada Day (July 1). Canadian Multiculturalism Day will be a time to celebrate our diversity in Canada and our respect for the citizens of all backgrounds and all cultures who help build Canada's society; The day is intended to bring Canadians together in order to strengthen mutual understanding and respect. Canadã ;f~ ~'2~ « LE CANADA EN FÊTE!» 2003 Bien qu'il reste encore plusieurs mois avant la tenue de l'initiative« Le Canada en fête! », Ie Conùté des célébrations du Canada de l'Ontario, a déjà cornmencé les préparatifs entourant ces onze jours de célébrations. À cet égard, il me fait plaisir de vons informer que Ie gouvemement du Canada a annoncé, Ie 13 novembre 2002, que la Journée canadienne du multiculturalisme se tiendra dorénavant Ie 27 juin chaque année dans Ie cadre du programme « Le Canada en fête! » durant lequel on célèbre la Journée nationale des Autochtones, Ie 21 juin, la Saint-Jean-Baptiste, Ie 24 jnin, et la fête du Canada, Ie 1 er juillet. La Joumée canadienne du multiculturalisme sera I' occasion de célébrer la diversité du Canada, ainsi que Ie respect envers les citoyens et citoyennes de toutes origines et de toutes cultures qui forment la société canadienne. Cette journée vise à resserrer les liens qui unissent les Canadiens et Canadiennes en vue de renforcer la compréhension et Ie respect mutuels. /2... 49 The active participation of municipalities and community groups in planning activities and celebrations is key to the success of "Celebrate Canada!". Funding is made available for community-based celebrations and 1 am pleased to provide you with a funding application form. Also enclosed is a nomination f011ll for the Canada Day Youth Award, another important aspect of the program. Deadline for submission of application f011lls is March 31. 2003. "Celebrate Canada!" is a unique opportunity for each and everyone of us to demonstrate pride in our country. Start your planning now and join with people in all regions of Canada in making "Celebrate Canada!" 2003 a colourful, fun and meaningful celebration. If you have any questions, you may contact: Celebrate Canada Committee for Ontario at 1-800-749-7061. -2- Dne participation active des municipalités des groupes communautaires est un élément clé au succès de cette initiative. Dne aide financière sera offerte pour des événements et j' ai Ie plaisir de vous transmettre un formulaire de demande de Ímancement. En plus vous trouverez ci-joint un f011llulaire de mise en candidature pour Ie prix Jeunesse de la fête du Canada. Les demandes de subventions doivent être reçues au plus tard Ie 31 mars 2003. « Le Canada en fête! »représente une occasion unique pour nous tous de démontrer notre fierté envers notre pays. Commencez dès maintenant à planifier vos activités et joignez-vous à ceux qui, dans tous les secteurs du Canada, feront en sorte que « Le Canada en fête! »2003 sera une fête symbolique, colorée et amusante. Pour obtenir de plus amples renseignments, vous pouvez communiquer avec: Ie Comité des célébrations du Canada de l'Ontario au 1-800-749-7061. 50 ~ \ß~~ ~OW t..Ø la fête du CANADA Day Please find enclosed a Funding Application Form for "Celebrate Canada!" 2003 activities. In order to facilitate an effective and timely grant delivery process we ask that you observe the following changes to the 2003 application process: . THE DEADLINE FOR 2003 "CELEBRATE CANADA!" APPLICATION IS MARCH 31. 2003. APPLICATIONS SUBMITTED AFTER THIS DEADLINE WILL NOT BE REVIEWED. . JNCOMPLETE APPLICATIONS WILL NOT BE PROCESSED. Please complete the attached check list and return with your application. Please note that you may also make requests for promotional material in this application. If you have any questions regarding the "Celebrate Canada!" application process, please do not hesitate to contact us at 1-800-749-7061 or (416) 973-1990. The Celebrate Canada Committee for Ontario would like to thank you for your continued contribution to fostering a sense of pride in being Canadian, and wishes you all the best for 2003. Celebrate Canada Committee for Ontario Canadã 51 PROMOTIONAL ACTIVITIES COMMUNICATIONS MATERIALS If Canadian Heritage is the only Federal department providing funding to your event/activity, we encourage you to use the Canadian Heritage logo. If you receive support from another Federal department (eg. Industry Canada, HRDC, Public Works), then the "Canada Wordmark" or Government of Canada signature should apply to signifY Canadian Government representation or support. Please refer to the Canadian Heritage website at: http://www.pch.gc.ca/logos 52 CHECK LIST FOR COMPLETING THE "CELEBRATE CANADA!" FUNDING APPLICATION This checklist is being included in your application package to ensure that your application for "Celebrate Canada!" Funding is fully complete. Before submitting your application for funding, please check the following boxes, and return this checklist along with your completed application. *PLEASE NOTE* Incomplete applications and those received after the deadline of March 31, 2003, will not be processed. o o o o o o o o o Is your application signed? (page 3) Does your event take place between June 21 and July I? _ Does the event liability waiver (page 8) have 2 different signatures? One signature for ,the Property owner and the Celebrate Canada project organizer? Is the Fireworks waiver (page 9) completed and signed? If you have a fireworks component to your event, have you submitted a written letter from your local Fireworks authority, giving their pennission to hold the fireworks? Is your proof of application for appropriate liability insurance attached? Has your group submitted your 2002 and/or previous year's evaluation form? Does your budget total correctly? Please note: All corrections on the budget page must be initialled. Have you listed specific items to be paid for by the grant (eg. cake, fireworks) 53 CELEBRATE CANADA COMMITTEE FOR ONTARIO 2003 GRANT APPLICATIONS ELIGIBILITY CRITERIA " INELIGIBLE ITEMS INCLUDE beverages and food (except for birthday cake), capital costs (eg. flagpoles, plaques monuments) and salaries for organizers. · Admission will be FREE to ensure the event/activity is accessible to the whole community. · Priority will be given to groups that demonstrate that they are able to obtain donations and support from other sources. · Priority will be given to groups which demonstrate that their activities are increasingly self-supporting from year-to- year. 54 .+. Canadian Heritage Patrimoine canadien FUNDING APPLICATION FORM I.ICelebrate Canada!" Program I brule ~~ Ce e Q-~ .. ç. ..- . . ~ "fêtedu .... CANADA o Day ~ ~72ada eTf. 1 .,r I~te' The objectives of the "Celebrate Canada!" Program are to: enhance appreciation of Canada's rich diversity of culture, ethnicity, language and geography by fostering contacts and connections among Canadians; instill pride in Canada's heritage by giving Canadians an opporhmity to share our experiences, our stories, our myths and our symbols; and contribute to the development of the distinctive Canadian model of shared citizenship - a model where mutual accommodation, mutual respect, mutual responsibility and diversity are underlying values. Events organized under the "Celebrate Canada!" Program must be inclusive and support the program objectives outlined above. Financial assistance is provided to support "Celebrate Canada!" activities from June 21 to July 1, (including National Aboriginal Day, on June 21, Saint-Jean-Baptiste Day on Jime 24, Canadian Multiculturalism Day on June 27 and culminating with Canada Day on July 1). Funding cannot be guaranteed. DEADLINE: Funding application forms must be postmarked or otherwise delivered to your provincial/territorial Celebrate Canada Committee (see page 12 for addresses) by MARCH 31. APPLICATIONS POSTMARKED OR OTHERWISE DELIVERED AFTER THIS DATE WILL NOT BE ACCEPTED. A. EUGIBLE RECIPIENTS The following recipients are eligible for funding: · Non-governmental organizations; · Ad-hoc committees; · Community associations and charitable organizations; · Public and private corporations (with the exception of Crown corporations); · Municipal governments; · Public and private schools; · School boards and other educational institutions such as colleges and universities. B. EUGIBLE EXPEND11URES Eligible expenses for funding requests include expenditures which can be directly linked to the program objective, i.e. promotional expenses, entertainment, supplies, equipment, etc. . Birthday cake is the only eligible food expense, with the exception of requests for events to be held in the territories. (Nunavut, Northwest Territories and Yukon) where all foods expenses are eligible. Sr- .. ;:) Canadã . Fireworks are an eligible expense. The application form for :fireworks requests must be accompanied by: a) a completed waiver (see page 9) with all relevant signatures absolving the Crown of all liability; b) a letter of authorization from the local official with jurisdiction over fireworks; and c) proof of application for appropriate liability insurance. . fu recognition of cultural diversity, fiders' honoraria are eligible expenses for events celebrating National Aboriginal Day O"une 21). NOTE: Salaries or honoraria of event organizers/ planners are not eligible expenses for event funding applicants. C. FUNDING CRITERIA Event funding applications will be considered on the following basis: · Projects are for community events publicly identified as a "Celebrate Canada!" activity. · Recipients have obtained donations/support from other sources. . . The funds provided by the "Celebrate Canada!" Program are to assist with start-up costs of projects and are not intended as 100% funding. Groups are encouraged to make their activities increasingly self-supporting from year to year. . Community events will not charge admission fees to ensure they are accessible to the entire community. · Proposed community events will be covered by appropriate liability insurance. . Repeat applicants should have submitted the required evaluation forms for the most recently funded "Celebrate Canada!" community event(s). Failure to do so will result in the rejection of a new application. · The organizing committee agrees to respect and apply the spirit and provisions of the existing Canadian Human Rights Act and the Offidal Languages Act. · Priority will be given to intercultural activities and events for projects celebrating Canadian Multiculturalism Day O"une 27). D. APPLICATION REQUIREMENTS Applications submitted by recipients to the Celebrate Canada! Program must include: · A project description (see page 4). · A signed waiver absolving the Crown of all liability for the event(s) (see page 8). · A description of the organization's mandate, objectives and major activities. · Proof that the governing authority has authorized the pröposal (applies to incorporated organizations only) (e.g. Board of Directors' resolution or letter of authorization). · A copy of the letters patent or corporate charter demonstrating the non-profit status (applies to incorporated organizations only). · A detailed budget forecast and funding strategy (see page 7). fu addition: . Repeat applicants are asked to indicate both their current name and the previous name of their group, if applicable. · The applicant will assume responsibility for any deficit incurred as a result of activities undertaken. · A detailed evaluation form, and a financial statement, must be submitted to your provincial/territorial Celebrate Canada Committee and must be postmarked no later than July 31. · The information provided in this application may be used for program evaluation purposes. Details of your project, including information about the individuals mentioned in the application as being members of the group, may be used in publicity releases. E. PROMOTIONAL MATERIAL Small amounts of promotional material are available. Please note that promotional material is not sent automatically. Groups wishing to obtain these materials (small flags, posters, etc.) must complete the order form (see page 10). o HOW TO ORGANIZE YOUR HCELEBRATE CANADA!" EVENT 1. START EARLY: Before you know it, "Celebrate Canada!" will be just around the corner; so start now. You may want to join with other organizations or groups to form a committee. You may prefer to keep things informal by holding your own neighbourhood meetings. When choosing your committee members, try to keep a balance between creative individuals, people with practical organizational and promotional skills, and a variety of representatives from the community. 2. GET TOGETHER FOR A BRAINSTORMING SESSION: Beyond flag-raising ceremoIÚes, parades and citizenship courts, there are numerous other ideas you might want to consider in planning your celebrations. Here are just a few examples: organize a community "pot-luck" lunch/BBQ honouring Canada - featuring regional and multicultural foods; "adopt" a grandmother or grandfather from a local senior citizens or retirement home and involve them in your activities; plan a block party and decorate your street - challenge neighbours on other streets to do the same; organize a kite-flying activity using Canadian symbols such as the flag, beaver, etc.; arrange a track-and-field day at a local park or school yard and use Canadian flags as prizes; send a greeting card to the local police station, fire hall, hospital and Royal Canadian Legion thanking them for their past and ongoing contribution to the community; encourage your municipal government to hold a civic event, pOS$ibly including the presentation of a Celebrate Canada Youth Award or the planting of a tree in honour of Canada; plant red and wlúte flowers at home, work or school to show your true colours; encourage your library to develop a special display on Canadian writers and promote Canadian literary works; ask your newspaper to print a full-size Canadian flag in colour and have it encourage its readers to display them in their windows. 3. GET SUPPORT FOR YOUR EVENT(S): Money, services, volunteer assistance - you need all these forms of support. Your event(s) cannot be successful without community involvement. A successful fund-raising drive reqtrires good organization. fuvolve the businesses in your community by inviting them to donate money or services, particularly in the area of insurance liability wlúch is an absolute necessity. Look for volunteers of all ages. Encourage people to participate by reminding them that "Celebrate Canada!" is their event. (please refer to "Community Involvement and Private Sector Support" - page 2.) 4. 'STICK TO A REAliSTIC BUDGET: A simple, well-organized event is always preferable to a lavish celebration that you are not able to afford. Keep within your means and all will be able to enjoy themselves. 5. ACCESSIBillTY: Ensure that your activities are fully accessible to all people including those with disabilities. 6. PLAN A DETAILED SCHEDULE AND DELEGATE: fu any major undertaking, nothing is more nerve- wracking than a seIies of last-minute snags. Try to prevent this by assigning to each committee member a different task along with a deadline. Ensure that all involved know clearly what is expected of them. If you take the trouble to do this in the beginning, it will save you a great deal of confusion in the end. 7. BE ENVIRONMENTALLY CONSCIOUS: Try to use biodegradable and recycled products in all of your activities wherever possible. Organize your members and participants to sort their garbage in appropriate recycling bins. Even these can be colourfully decorated for the occasion. 8. PUBliCIZE YOUR EVENT(S): Media coverage and other forms of advertising are necessary for any event. However, advertising can be expensive, so watch your budget! An effective way to handle this is to involve local media right from the beginning in promoting your activities as a public service. Ensure.that the contribution of your provincial/ tenitorial Celebrate Canada Committee and the Department of Canadian Heritage is properly recognized. Have people in the community put up posters, deliver flyers and spread the news by word of mouth. Ask local merchants, hotels and restaurants to lend a hand. 9. CALL US: Your provincial/tenitorial Celebrate Canada Committee can provide your group with assistance. Give them a call using the toll-free number, or call collect. Among other things, they can supply you with paper hand flags, posters, prize ribbons, as well as imaginative and problem-solving suggestions. 56 8 COMMUNITY INVOLVEMENT AND PRIVATE SECTOR SUPPORT "Celebrate Canada!" activities are special celebrations for the whole community. Extensive community involvement is especially important to continue our tradition of celebrating our national day. The funding available through your provincial/territorial Celebrate Canada Committees is intended to assist with start- up costs. A network of sponsors, individuals and organizations can assist by donating goods, services and skills. Examples of such sponsors and assistance might include: · local business offering prizes for contests, games, special awards; · bookstores donating books by Canadian authors for your events; · clubs or community centres providing space or parking; . graphic designers and/or printers assisting with production of brochures; · media (TY, radio, print) offering free advertising and coverage of your events; · retired professionals providing advice and assistance in a variety of fields. Remember that involved corporate citizens generate goodwill and a positive image in the communities in which they do business. The contribution of volunteers is also invaluable. STEPS TO FOLLOW 1. Clearly define your goals and develop an appropriate action plan. First, answer the following questions: , · What are your needs and requirements to make your event successful? · What do you want from local businesses/organizations/volunteers? · What can you offer them in return for their support (e.g. visibility)? · What is your marketing plan to "get the message out"? 2. Be effective and organized in approaching potential partners. Useful presentation materials should include: · background · program description and objectives · description of sponsorship opportunities · organizational support/capabilities · sponsor benefits · pricing, cost contribution commitment being sought · timing · evaluation process to be implemented · key contact to be identified 3. Negotiate support with a clear purpose - remember to be flexible. 4. Work closely with your supporters to implement the complete program. 5. Evaluate your overall support package, after the event, and review/revise your plan . accordingly for future use. 6. Follow up directly with supporters with a view to cultivating lasting relationships with them. .+. Canadian Heritage Patrimoine canadien 8 FUNDING APPLICATION GENERAL INFORMATION INSTRUCTIONS Please complete parts A and S, sign and date the form in part C. Include information outlined in attached projecVprogramlcapital schedules, as required. PROTECTED when completed Scope of Organization's Activities ~ 0 Locai 0 Municipal o ProvincialfTerritorial o Regional D' National 0 International LEGAL STATUS DYes 0 Federai Incorporated Corporation Registration No. D No 0 ProvincialfTerritorial o In Process ... Date Applied Registered with Revenue Canada as a Charitable Organization DYes Registration No. o In Process ... Date Applied o No PART 8 - CONTACT INFORMATION Contact Person's Name 0 Mr. o Mrs. 0 Miss 0 Ms. 0 Other Title Street Address (City, ProvincefTerritory, Postal Code) Mailing Address (if dITferent) Office Tel. No. Residence Tel. No. Fax E-mail Web site In which language do you wish to communicate? 0 English 0 French PART C - AFFIRMATION I AFFIRM THAT the information in this application is accurate and complete, and that the project proposal, including plans and budgets, is fairly presented. I agree that once funding is provided, any change to the project proposal will require prior approval of the Department. I agree to publicly acknowledge funding and assistance by the Department, in accordance with the terms of the funding a9reement.1 also agree to submit a final report, and where required, financial accounting for evaluation of the activity funded by the Department. I understand that the information provided in this application may be accessible under the Access to Information Act. I also agree to respect the spirit and intent of the various acts governing the programs of the Department of Canadian Heritage. Authoñzed Signature Name and Title (please print) Date Canadã (Aussi disponible en français) ... 57 754o-CH-B02-o935 (02/99) o Please complete the following Project name: Location of event(s): Date of event(s): Time of event(s): from to Number of people expected to attend: Give a brief description of your project and how your group is planning to organize the activities (use extra pages if necessary) How do your events celebrate Canada, its symbols and Canadian values? . . , How will you ensure that your events are well publicized, fully accessible and well attended? Has your organization received funding from your provincial or territorial Celebrate Canada Committee in the past? DYes D No If yes, include the name of the most recent project, the year in which it took place, the amount awarded and indicate if an evaluation report was sub1IÚtted. $ Amount Evaluation Report Sub1IÚtted : Yes D Name Year NoD o SPECIAL EVENTS PROGRAMMING (For example, formal ceremony, shows, parade,fireworks, etc.) Please complete this sheet if your event consists of more than one activity. e SAA1PLEPRO/ECTBUDGET The budget must be balanced, which means that the anticipated revenue plus the funding requested must equal the planned expenditures. Decorations $200 Local Rotary Club $75 Fireworks $50 Provincial cultural development $200 Equipment rental $500 Permit $25 Prizes $100 Funding from your organization $150 Band and sound system $225 Uabílíty insurance $200 Translation $100 Hot dogs and buns $100 Rick's Stationary (decorations) $50 Riverside Grocery (hot dogs and bun ) $100 Canada Day cake $50 Bisson Pastries (cake) $50 Soft drinks $50 Soft drinks $50 Lauzon Sound Systems $25 Insurance broker $200 Total anticipated revenue (B) Total planned expenditures (A) IMPORTANT REMINDER: Beverages and food (except for a birthday cake), capital costs and salaries of organizers are not eligible for support. NOTE: Funding may be approved for food in lieu of fireworks in the territories (i.e. Nunavut, Northwest Territories, Yukon). In accordance with due diligence requirements, please ensure that the application form is complete, that all budget calculations are correct and all required documentation has been provided. All corrections or changes made to the application, including those made with correction fluid, will need to be initialled by the organization's contact person. Failure to follow these directives may delay processing of the application. Decorations Fireworks Equipment rental Band Translation $150 $50 $200 $200 $100 TOTAL - EQUAL to funding requested (C) 8 PROJECT BUDGET The budget must be balanced, which means that the anticipated revenue plus the funding requested must equal the planned expenditures. Funding from your organization Total planned expenditures (A) Total anticipated revenue (B) IMPORTANT REMINDER: Beverages and food (except for a birthday cake), capital costs and salaries of organizers are not eligible for support. NOTE: Funding may be approved for food in lieu of fireworks in the territories (i.e. Nunavut, Northwest Territories, Yukon). In accordance with due diligence requirements, please ensure that the application form is complete, that all budget calculations are correct and all required documentation has been provided. All corrections or changes made to the application, including those made with correction fluid, will need to be initialled by the organization's contact person. Failure to follow these directives may delay processing of the application. TOTAL - EQUAL to funding requested (C) ,,-<,. y o I b"1'a1e ~~ ..Ce e ~~__" WAIVER- EVENT LIABILITY -""... ~~ CANADA I .,., ~ D~ {vIc- E> ~72a¿ e1" All groups must sign and submit this waiver "HER MAJESTY THE QUEEN IN RIGHT OF CANADA and the Celebrate Canada Committee for (Name of province/territory) shall not be liable for any injury, including death, to any person, or for loss or damages to the property of the Municipality or of anyone else, occasioned by or in any way attributable to the (Name of group) as a result of any activity staged during "Celebrate Canada!" celebrations, unless such injury, loss or damage is caused by the negligence of an officer or servant of Her Majesty acting within the scope of his/her employment." NAMES AND SIGNATURES (IN BLACK INK, PLEASE) Printed name of property owner . Printed name of uCelebrate Canada!U organizer Signahrre of owner Signature of "Celebrate Canada!" organizer I ¿rcde .·cee c,q Q~ Q:...-~~ WAIVER FOR FIREWORKS ø lafêtedu .... CANADA 1 77 ~ ~ lite' <!? Çnada eT' To be completed by your local authority with jurisdiction over fireworks (e.g., fire marshal, or fire department) if the event includes a fireworks display. Please note that the letter of authorization must accompany this form and be submitted with your funding application. Please ensure that a copy of your request for liability insurance is attached. As local authority with jurisdiction over fireworks, I acknowledge that (printed name of organizing group) plan to set off fireworks as part of the "Celebrate Canada!" event." Attached is a letter of authorization to proceed with the fireworks display. NAME AND SIGNATURE (IN BLACK INK, PLEASE) Printed name of local authority Printed title (e.g. fire marshal, or fire department) Signature of local authority 60 - I ¡,.,.ale ~q Ce e QQ!" ¡.I. Q....-. . '. ORDER FORM PROMOTIONAL MATERIAL "_du ... CANADA 1 rr '<: /J o.y fiiW LQ?Za¿ e'fl PLEASE PRINT DELIVERY ADDRESS IN BOX BELOW. (If your regular address is a P.O. Box number, please provide physical address to facilitate "by hand" delivery of materials). Name of Project Organizer: Telephone: ( ) Fax: ( ) E-mail address (if applicable): What type(s) of event(s) are being planned? . How many people are you expecting to attend? Are there any special details (e.g. primarily children in attendance, etc.) that should be noted? Small amounts of promotional material are available. Please note that promotional material is not sent automatically. Groups wishing to obtain these materials must complete the order form. Jndicate your preference among the following items: o CANADIAN FLAG LAPEL PINS o CANADIAN FLAG POSTERS o BOOKMARKS WITH "0 CANADA" LYRICS o PAPER HAND FLAGS o PRIZE RIBBONS #1, 2, 3 Name of group: Address: Town/City: Province/Territory: Postal Code: t [,rale c:.,~ Ce e QQC .1> ~........~.... e taf"etedu "- CANADA I " ~ F'> """ f 'e' --c.,; C ii~ Q?zada eTl CHECKLIST IMPORTANT: Please review the following requirements carefully. Incomplete applications may result in delayed processing or rejection. o the funding application form is completed and signed (page 3) o any miscalculations, deletions or corrections made on the budget page should be initialled (page 7) o the event liability waiver is completed and signed (page 8) o the fireworks waiver is completed, signed and accompanied by letter of authorization from the local firework authority (if applicable) (page 9) o the approval from the governing authority regarding the proposal is attached (if applicable) o a complete copy of the letters patent or corporate charters is attached (if applicable) o the promotional material order form is completed (if required) (page 10) 61 e CELEBRATE CANADA COMMITTEES: A BACKGROUND The celebrations on the "Celebrate Canada!" calendar have become a tradition offering Canadians the opportunity to share their pride in their country. The success of these celebrations is due, in great part, to the volunteer members of the Celebrate Canada Committees - one in each province and territory. Every year, the members of these committees donate their time and skills in assisting community groups, businesses, and municipal and provincial/territorial governments to co-ordinate local celebrations. These individuals would be pleased to offer advice and assistance in the planning and organizing of your event, as well as to respond to any questions or concerns that you may have. The complete list of committee offices, addresses and telephone numbers is as follows: Celebrate Canada Committee for Newfoundland and Labrador c/o Canadian Heritage p.o. Box 5879 St. John's, Newfoundland and Labrador AIC 5X4 (709) 772-5364 (call collect) Celebrate Canada Committee for Prince Edward Island c/o Canadian Heritage Suite 420 BOC Place 119 Kent Street Charlottetown, Prince Edward Island CIA IN3 (902) 566-1867 (call collect) or (902) 566-7188 Celebrate Canada Committee for Nova Scotia c/o Canadian Heritage Historic Properties 2nd floor, Old Red Store 1869 Upper Water Street Halifax, Nova Scotia B3J IS9 (902) 426-2945 or 1-800-996-3995 Celebrate Canada Committee for New Brunswick c/o Canadian Heritage 1045 Main Street, Unit 106 Moncton, New Brunswick EIC IHl (506) 851-7052 or 1-800-561-7146 Celebrate Canada Committee for Quebec Place du Canada 1010 La Gauchetière Street West Suite 1410, 14th floor Montréal, Quebec H3B 2N2 (514) 866-9164 or 1-800-361-8303 Celebrate Canada Committee for Ontario c/o Canadian Heritage 150 John Street Suite 400 Toronto, Ontario M5V 3T6 (416) 973-1990 or 1-800-749-7061 Celebrate Canada Committee for Manitoba P.O. Box 2160 Wrnnipeg, Manitoba R3C 3R5 (204) 983-4664 (call collect) Celebrate Canada Committee for Saskatchewan c/o Canadian Heritage Suite 100 - 2201 - 11th Avenue Regina, Saskatchewan S4P OJ8 (306) 780-8005 (call collect) Celebrate Canada Committee for Alberta c/o Canadian Heritage Canada Place 9700 Jasper Avenue, Suite 1630 Edmonton, Alberta T5J 4C3 (780) 495-3350 (call collect) Celebrate Canada Committee for British Columbia c/o Canadian Heritage Library Square 300 West Georgia Street, 4th Floor Vancouver, British Columbia V6B 6C6 (604) 666-8082 or 1-800-663-5812 Celebrate Canada Committee for Yukon c/o Canadian Heritage 300 Main Street, Room 205 Whitehorse, Yukon YIA 2B5 (867) 667-3970 (call collect) Celebrate Canada Committee for Northwest Territories c/o Canadian Heritage P.O. Box 460 2nd Floor, NWT Communications Building 5120 - 49th Street Yellowknife, Northwest Territories XIA 2N4 (867) 669-2800 or 1-800-661-0585 Celebrate Canada Committee for Nunavut c/o Canadian Heritage 1st Floor, Building 917 Box 628 lqaluit, Nunavut XOA OHO (867) 979-2983 (call collect) 1+1 Canadian Heritage Patrimoine canadien la fête du CANADA Day CANADA DAY YOUTH AWARD The Canada Day Youth Award is designed to recognize and reinforce the outstanding achievements and contributions of young people to their communities and, by extension, to the betterment of Canada. Let us salute and encourage our Canadian youth who work to make a difference in their communities. You or your organization may wish to nominate for this award a young person who exemplifies the qualities of citizenship that strengthen our social fabric and enrich our national life. Potential recipients must be 18 years of age or younger and have made a truly exceptional contribution in any of a number of areas (suggested minimum of 100 hours of services). The following criteria could be useful in guiding your decision for nomination: 1) Community Participation: involvement through an organization or an individual activity that has resulted in positive benefits to another individual, a group or to the community at large (for example: coaching, tutoring, assisting with activities for residents of a seniors' lodge, and working with children or home-bound individuals); 2) Promotion of Canadian Values: participation in activities that serve to broaden a sense of common national purpose and values and foster national unity (respect, co-operation and equality between groups of people; literacy awareness and advancement; the removal of barriers to disadvantaged people - such as physical, attitudinal, social or economic barriers; and volunteerism); 3) Sustainable Development Initiatives: involvement in the promotion of sustainable development activities and of greater awareness of sustainable development principles - quality of life, integrated decision making, equity - (e.g. organize "Buy Nothing Daý'; host youth town halls or workshops on how to make sustainable development a reality; initiate recycling programs; plant trees). You are invited to submit a nomination for the current year, by completing and forwarding the attached form to your provincial/territorial Celebrate Canada Committee (addresses enclosed). Self nominations will not be accepted. Canada Day Youth Award submissions must be received no later than March 31. You will be advised of the Celebrate Canada Committee's decision in writing. ,--¡:'- >J'-'. n ,. \"--.ÄI '---'\.-1 - 62 Canaàä 2 CELEBRATE CANADA COMMl1TEES: A BACKGROUND The celebrations of Canada Day and other events on the "Celebrate Canada!" calendar have become a tradition offering Canadians the opportunity to share their pride in their country. The success of these celebrations is due, in great part, to the volunteer members of the Celebrate Canada Day Committees - one in each province and territory. Every year, the members of these committees donate their time and skills in assisting community groups, businesses, and muniåpal and provincial/territorial governments to co-ordinate local celebrations. These individuals would be pleased to offer advice and assistance in the planning and organizing of your event, as well as to respond to any questions or concerns that you may have. The complete list of committee offices, addresses and telephone numbers is as follows: Celebrate Canada Committee for Newfoundland and Labrador c/o Canadian Heritage P.O. Box 5879 St. John's, Newfoundland A1C 5X4 (709) 772-5364 (call collect) Celebrate Canada Committee for Prince Edward Island c/o Canadian Heritage Suite 420 BDC Place 119 Kent Street Charlottetown, Prince Edward Island C1A 1N3 (902) 566-1867 (call collect) or (902) 566-7188 Celebrate Canada Committee for Nova Scotia c/o Canadian Heritage Historic Properties 2nd floor, Old Red Store 1869 Upper Water Street Halifax, Nova Scotia B3J 1S9 (902) 426-2945 pr 1-800-996-3995 Celebrate Cana!ia Conuitittee for New Brunswick c/o Canadian Heritage 1045 Main Street, Unit 106 Moncton, New Brunswick E1C 1H1 (506) 851-7052 or 1-800-561-7146 Celebrate Canada Committee for Quebec Place du Canada 1010 La Gauchetière Street West Suite 1410, 14th floor Montréal, Quebec H3B 2N2 (514) 866-9164 or 1-800-361-8303 Celebrate Canada Committee for Ontario c/o Canadian Heritage 150 John Street Suite 400 Toronto, Ontario M5V 3T6 (416) 973-1990 or 1-800-749-7061 Celebrate Canada Committee for Manitoba P.O. Box 2160 Winnipeg, Manitoba R3C 3R5 (204) 983-4664 (call collect) Celebrate Canada Committee for Saskatchewan c/o Canadian Heritage Suite 100 - 2201-11th Avenue Regina, Saskatchewan S4P OJ8 (306) 780-8005 (call collect) Celebrate Canada Committee for Alberta c/o Canadian Heritage Canada Place 9700 Jasper Avenue, Suite 1630 Edmonton, Alberta TSJ 4C3 (780) 495-3350 (call collect) Celebrate Canada Committee for British Columbia c/o Canadian Heritage Library Square 300 West Georgia Street, 4th Floor Vancouver, British Columbia V6B 6C6 (604) 666-8082 or 1-800-663-5812 Celebrate Canada Committee for Yukon c/o Canadian Heritage 300 Main Street, Room 205 Whitehorse, Yukon Y1A 2B5 (867) 667-3970 (call collect) Celebrate Canada Committee for Northwest Territories . c/o Canadian Heritage P.O. Box 460 2nd Floor, NWT Communications Building 5120 - 49th Street Yellowknife, Northwest Territories X1A 2N4 (867) 669-2800 or 1-800-661-0585 Celebrate Canada Committee for Nunavut c/o Canadian Heritage 1" Floor, Building 917 Box 628 Iqaluit, Nunavut XOA OHO (867) 979-2983 (call collect) 3 CANADA DAY YOUTH AWARD NOMINATION FORM (pLEASE PRINT) TELL US ABOUT YOUR NOMINEE: Name: Age: Home Address: Postal Code: Telephone: ( ) School: Grade: Organization: (if applicable) Language of Correspondence: English French TELL US ABOUT YOURSELF: Name: Address: Postal Code: Telephone: (-) (-) (-) (day) (evening) (fax) Organization: (if applicable) Your Position in Organization: REASONS FOR YOUR NOMINATION: On the back of t~ page, please describe your reasons for nominating this individual, based on the criteria of community participation, promotion of Canadian values and sustainable development initiatives. Include all relevant supplementary information. 63 4 REASONS FOR YOUR NOMINATION: Describe your reasons for nominating this individual (supplementary information to be attached). SUGGESTED PLANS FOR PRESENTATION CEREMONY: Please indicate date, time, location and type of event. Feb 25 2BB3 2B:23:53 Via Fax Please circulate to:. ,.. t--.· J.~þ~ =:~~ ~"_J@. .-',{ ,'3.~ #,;.~ . ," "'\¡:. . ~~ ,l.!.o:-'; .-. '" ..&;., "":.;~.,-,,, r¡.:r:;¡:' .~'. .~ ~~~~~~ -) 1 519 633 7661 The County of Elgin Page BB1 Of BB1 CORPORATION OF THE CITY OF THOROLD February 20, 2003 Notice to all Ontario Munici"alities: Re: Support of the Romanow Report entitled "BuilCÜng on Values"· The Future of Health C",.e in Canada The Municipal Council of the City of Thorold, at its' regular meeting held on Tuesday, February 4, 2003, passed the fbUowing resolution: WHEREAS, in April 2001 the Prime Minister established the Commission on the Future of HeaJth Care in Canada to review medi~are, ertgage Canadians in a na.tionaJ dialogue on its furore, and make recommendations to enhance the system's quality and susta.inabHity; AND WHEREAS Roy J. Romanow was appointed as its sole Commissioner; AND WHEREAS it was determined that achieving and rnai)1taining good health and ensuring universal access to quality heallh care services is a matter of concern to all Canadians; AND WHEREAS in September 2000, a.1l First MÌTùstcrs, in addition to agreeing on specific measures, committed themselves and their governments to a parmership to strengthen and renew health care services for Canadians; AND WHEREAS Canadians strongly believe in a hea.lth care system that meets the needs of all Canadians and the commitment of all levels of government to work together 0)1 t~e long-term sustainabHity of Callada's publicly funded health care system; AND WHEREAS Mr. Romanow conducted an 18 month study, both internationally, nationally and through puhlic hearings in each province across Ca¡¡ada; AND WHEREAS infonnation was compiled through submissions from Canadians, Ihc Commission's website, petitions fi:om various communities, resolutions from municipal governments and input fi:om health care professionals, hospital administrators, private sector providers, and government officials; NOW THEREFORE BE IT RESOLVED that Ihe COU11Ci! oflhe City of Thorold hereby endorses the Romanow Report entitled "Building on Values", The Future ofHeallh Care in Canada; AND FURTHER that the federal and related provincial governments be requested to implement the recommendations outlined in the Romanow Report expeditiously in order to improve health care for all Canadians in a timely manner; AND FURTHER thai this resolution be forwarded to the Association of Municipalities of Ontario, the Federation of Canadian MUllicipaHties, the Prime Minister of Canada, the Federal Health Minister, the Premier of Ontario, the Ontario Minister ofHeaJth, Anthony 1Ïrabassi, M.P., Gary Pillit!eri, M.P., Ban Maves, M.1P.P., Peter Konnos, M.P.P., all Municipalities in Ontario requesting their support and to the Niagara H~.aJth CoaHtion for infonnation." Please forward this. resolution to your Council for their consideration and suPPOrt. John K. Bi,;e, City Clerk P.O. Box l044. 8 Carleton Street South, Thorold, Ontario L2V 4A 7 websile: 'Y"'w.rhorold.com (905) 227-6613 e-mail: ciryrht;>r@thorold.com Fax: (905) 227·5590 64 -This is a paid announcement and visws-and comments e:Jtprt~ssÐd herein are not necessarily endof1ied by AMCrO" Distributed by Fax on February 25, 2003 by AMCTO ~ ~,. FEB 1'1 2003 '''' 44 Talbot St. W., Aylmer, ON N5H 117 . 773-5655 . email: commerce@amteleb·Ó\ri..net Mission Statement Our chamber is a forum of agricultural and commercial businesses with a vision of growth and development. We seek to promote networking and community involvement and to influence public policy when necessary. Dear Valued Business Partner, As a business in Aylmer and area, we invite you to join the Aylmer and Area Chamber of Commerce. The Chamber is a group of business members working together to strengthen and promote business development. Some of the highlighted benefits of becoming a member of the Chamber are: · To influence and promote public policy. As a business, your voice is important, governments realize that the vast majority of business; is "small business" and your opinion matters. We have been called upon by the government a few times to hear what the business members in our area need. · To network with other business members. This is an amazing opportunity to socialize with other business members in your area to discuss products, services and the possibilities of working together. The Chamber organizes events and educational seminars throughout the year for members to come together to learn, meet others and share their views. · Group Insurance Plan The Chamber's group insurance plan will allow you to provide your family and your employees with the security of a large, broadly based group plan. The premiums are competitive, the options are flexible and you'll deal with a local representative who is also a Chamber member. For more information, there is a pamphlet included in this package or contact the Chamber. We look forward to speaking with you in the future and for more information on the Chamber, please use the contact information above. You can also visit us on the web at www.town.aylmer.on.ca and click on Chamber of Commerce. The Aylmer and Area Chamber of Commerce is all about coming together, sharing together, working together, and succeeding together. :W~ Nicole Warnock Executive Director 65 MEMBERSHIP APPLICATION Business Name: Physical Address: Town / City: Postal Code: Mailing Address: Phone: Pager: Toll Free: E-mail Address: Web site / URL: Date Business Began: Business Type: M R S F A N G Structure: Corporate Sole Proprietor Partnership NPO Government Personnel Statistics: Full Time: Part Time: Description of Products and/or Services: IJWe hereby apply for membership in the Aylmer & Area Chamber of Commerce and agree to pay the annual membership fee, as set by the Board of Directors, until such time as my/our written resignation is filed in accordance with the Bylaws of this Chamber. I understand that membership in this Chamber is conditional on the approval of this application at the next General Meeting of the Aylmer & Area Chamber. Authorized Signature: Date: . Mail to: Aylmer and Area Chamber of Commerce 44 Talbot 51. W., Aylmer, ON, N5HIJ7 Phone: 773-5655 Fax: 773-5622 6 6 E-mail: commerce@amtelecom.net MEMBER REPRESENTATIVE CONTACT INFO MemberIBusiness Name: Contact Name: Mr./Mrs./Ms. Position!Title: Mailing Address: Same as Member Business & "" " Phone 1: Phone 2: Toll Free: Fax: Personal E-mail Address: Specific InterestsÆxpectations: Communication Preference: (choose as many as you wish) Regular Mail E-mail Fax Telephone Fee Schedule: Number of Employees Fees Please note when calcu1atingyonr 1- 4 $150 employees, part time employees connt as 5-9 $225 half. 10 - 14 $300 15 - 19 $375 20 - 24 $450 25 - 29 $525 30 - 34 $600 35 - 39 $675 Over 40 $750 Mail to: Aylmer and Area Chamber of Commerce 44 Talbot Street West Aylmer, ON, N5H IJ7 Phone: 773-5655 Fax: 773-5622 E-Mail: commerce@amtelecom.net 67 Chamb'ëi CHAnER Pres,-dent's Message /~~~ . ''''*-~-'''''''~~'''''''''. /...~~,\j skills. Secretary/Treasurer Paul foth;::: tþ~ ~ext few years as we grow. It is Vice-President Hilda Broer ari)l"ç "--sini¡:\¡e:but has already proven its .,;! '> - - :. :,->:;..-:......... myself, spent quite a while reviewing----w$ttJi, as the board strives to make resumes, conducting interviewS and ._ décisions that will be consistent in - '''''''..7.-- selecting our new ExecutiVe _,_. . 'nature and in the best interest of the Director. Special thanks go out to,1 Cham!2er over the long term. Past-!:'r.~ident Ken Lee and Mana~er . --'. . , , --:--^"~''''c-~,=,=·_==~",~",,=--Remember~this,Chamber_was·,~,~ Paul Baìdwrfi fört}¡err-l1eIp.' ,., . ,~u__ -.---.--------;. created for all of us. To fully ta~e advantage of its benefits you need to participate. Corne out to 0):lr events. Tell some one about your business and take the time to learn about their products and services. Well it has been quite a busy three months. Your Board of Directors and Executive have been very busy working behind the scenes. Most notably would be the hiring of Nicole Warnock as our Executive Director. Nicole will be working in the Chamber's office on a regular basis but she will also be out meeting you and promoting our Chamber to non-members. We're looking forward to tapping in to her marketing and event coordinating Upcoming Events: The Aylmer and Area Chamber of Commerce Tourism committee is spearheading the Tundra Swan Festival by Director Wendy Flintoff of Rush Creek Wines. She has formed a committee of great ¡eaders and they are as follows; Anne Lamers Shoes and More, Kevin Morrell Minerva Art Gallery, Brenda Smith Pinecroft, Chris Hiemstra Clovermead and Pat Zimmer fiom the Aylmer Museum. Again, a~other behind the scenes task that hàsþeen completed was the formatibñ)of our own Mission Statement. This statement was '""--"--;":'-'C;;"''''J.':'-~':-'-_ creat'¡d for "üûr' Chamber to use over DETECTING COUNTERFEIT BILLS SEMINAR January 27th, 6:30 p. m. Law Enforcement Training and Supplies - 48 Talbot St. E. light snacks will be provided The goal of the tourism committee is to promote the potential growth of the natural wonder of the swans corning to Aylmer and area every year and to steer head the first phase of the swan festival. The tourism committee of the Aylmer and Area Chamber of Commerce is seeking out partners and financial support. This would offer Aylmer and area a yearly festival on which the connnunity could build on and the tourism potential fiom this will grow as a result fiom the support of partnering and working together. The Tundra Swan Festival is scheduled to take place March 8th to March 16th so watch for the tourists to be flocking to the Aylmer area! If you are interested in participating, please call Wendy Flintoff at 773-5432 for your business to take full advantage of this event! 6 8 ...---------~_._--_. BUSINESS PROFILE -----_._--- Law Enforcement Training and Supplies Max and Kim Wood began their business, Law Enforcement Training and Supplies £rom their home in 1998. In 2000, they moved to the current location, 48 Talbot Street East, Aylmer to build a successful security and supplies business. Max brings to the business an in-depth knowledge and experience of the issues surrounding security and protection. Starting off as a Police Officer for Peel Region, Max Wood worked to serve and protect for 21 years. He then moved to the Ontario Police College where he was a Chief Instructor. Their business expansion in 2000, included paramedic equipment, fire services supplies and a specialization in police and security products. Their goal is to have the most extensive and complete line of protection gear. LETS offers a variety of products £rom safety clothing and boots to tactical equipment and police supplies. New Members A warm welcome to our newest members, Panl and Brenda Smith and the staff of Pinecroft Ceramic Art Studio Ltd. We hope you will find the Chamber experience beneficial and profitable. Executive! Board of Directors .N~~!;;~F~~~";;~Â 44 Talbot St. West, Aylmer ON, N5H 1)1 phone: 519-113-5655 e-mail: commerce@amtelecom.net www.town.aylmer.on.ca/aylmerchamber LETS will be holding a Fraud and Security Workshop on Monday, January 27,2003 at 6:30pm. Max Wood will be discussing the issues surrounding counterfeit detection. Max believes, "It is easy to have the tools but you need to be educated on how to use the detection tools properly. .. and also to identifÿ what real money looks like:' He is also hoping to have Andrew McTaggart speak, a Senior Consultant for Adlertech International, a Toronto based company. Andrew is often seen on TV, Cable News journals and has been extensively quoted in the press and trade magazines. He is recognized in North America as an authority on counterfeit detection and document security. Please bring a new ten dollar bill with you. This presentation will be "hands on"...and yes, you will get to take you ten dollar bill home with you. It promises to be a worthwhile educational event! Businèss News Our Congratulations goes out to Goodwill Repairs on their recent expansion. The new renovation increases their business space to over 15, 000 square feet. Their new address js, 420 Talbot Street East, Ayhner. Stop in to see their new look! President - Chris Button DENHARDER & McNAMES Vice President - Hilda Broer H:.BROER.EQUIPMENT Past President - Ken Lee IMPERIAL TOBACCO Directors - Anne Lamers SHOES AND MORE Secretary/Treasurer - Paul Toth . AMT.EæCOM Wendy Flintoff RUSH CREEK WINES Lynn Summers AYLMER TIRE 69 AYLMER& AREA CHAMBER OF COMMERCE Membership as ofJanuary 10, 2003 Amtelecom Cominunications Aylmer Design&Copy Aylmer Tll¢ Aylmer Toolcraft Aylmer Valu-mart Bank of Nova Scotia B&M Auto Supply Dan Axford Campbell'sB60k Supplies Ltd; Cahill Electric Central Hotel/Atherton's Care Clovermead Apiaries Columbus Club DenHarder&McNames,CGA's East Elgin Seco~dary School Edward Jones(paul Bode) Crime Stoppers of St. Thomas Inc. Durkee's Ltd. EleetricArts Elgin St. Thomas United Way Emerald Limousine 2000 Limited Gloin Hall&Shields G. Taylor&Associates Insurance First IrD.pressions Goodwill Repairs Graham Scott Enns Chartered Accountants H.A.Kebbel Funeral Home H.Broer Equipment Sales&Service Inc. Hamilton,Ward&Cathers Insurance Peter Harms Carpentry Ltd. Hills Pharmacy Ltd. IrD.perial Tobacco Leaf Investors Group(Bill Clunas) J&F Auto Sales Roolen Electric Law Enforcement Training&Supplies Ltd. Luke Palmer Drywall Services (Tillsonburg,Ont.) Margaiets Fernlea Flowers McFarlan Rowland Insurance Mike Hutchinson Ltd. Minerva Art Gallery Natural Resource Gas Ltd. Lloyd NoxellVehicle Sales O'Neil's Fine Jewellery Pinecrott Ceramic Art Studio Ltd. Port Bruce Manor P&TWelding&Machining Ltd. RBC Royal Bank Financial Group RobertJ.De Leebeeck,CA Royal Bank Rush Creek Wines Ryan & Debbie's no frills Sew Cool Embroidery Shoes&More Showcase East Elgin Realty Inc. State Farm Insurance Studer's Daìry&Wholesale Ltd. The Aylmer EÀ'¡)ress Ltd. The Corporation of the Town of Ayhner Vector Electric Co. Ltd. Waylin Bus Lines Incorporated Y Design Solutions John Wilson&Son Well Drilling Ltd. Mike Stover GRAHAM SCOTT ENNs Peter Thiessen P&T WEIDING Harvey Tribe FARM MUTUAL Ed Walcarius AYLMER. DESIGN & COpy JeffWiebenga SHOWCASE EAST ELGIN REALTY ,- Jþ(\ Chambers of Commerce Group Insurance Plan® Ar WORK FOR SMALL BUSINESS f, ""~'{"'~";':;1-" "f'db'~ t~~,>i.;'- :...:~ ¡\:';:~ s ~ (~ "....- -. ,-,-~ 1-, i ; , d " ¡ .. ~ Chambers of Commerce Group Insurance Plan® :j , '_Io-t N¡¡tiol1a) ServIce Centre ] -800-665-3365 , \ THE CHAMBERS OF COMMERCE GROUP INSURANCE PLAN IS OPEN TO COMPA- NIES WITH INDIVIDUAL OR CORPORATE MEMBERSHIP IN A PARTICIPATING CHAMBER OF COMMERCE OR BOARD OF TRADE. THE PLAN OPERATES UNDER TI-IE NOT-FOR-PROFIT CHAMBER INSURANCE CORPORATION OF CANADA, DIRECTED BY A BOARD REPRESENTING PROVINCIAL,AND TERRITORIAL CHAMBERS AND BOARDS. rms Say Yes 18.000 F Over Stable Rates THE PLAN HAS AN UNBEATABLE RECORD OF PRICE STABILITY. FOR MORE THAN 25 YEARS WE'VE ATTRACTED THOUSANDS OF CANADIAN Sf'ES BY OFFE "'.ING FAIL, COMPETITIVE .... .... YEAR AFTER ,TES. ~ o BUSINE , "-' PRICES. AND WEVE KEPT CUS'.OMER" YEAR WITH .. I'j\ Chambers of Commerce Group Insurance Plan'" AT WORK FOR SMALL BUSINESS. IS AVAILABLE TO YOU AND YOUR IN FRENCH OR ENGLISH, AND IS FREE FROM ANYWHERE IN THE THE PLAN WAS INTRODUCED IN 1970 AS A SERVICE TO MEMBERS UNABLE TO QUALIFY FOR TRADITIONAL GHOUl' INSURANCE BECAUSE OF THEIR SIZE. TODAY, MORE THAN Unbeatable Service You CAN COUNT ON YOUR LOCAL AGENT AND THE NATIONAL SERVICE CENTRE TO GET THE ANSWERS YOU NEED, WHEN YOU NEED THEM. THE CENTRE EMPLOYEES, YOUR CALL COUNTRY. -i :I ;tJ J'T1 J'T1 the exclusive Chambers With of Commerce Group Insurance you can get the most Plan® RANGE OF EMPLOYEE INSURANCE AND, FOR FIRMS 5 EMPLOYEES, EITHER OR HEALTH DENTAL. ALL OTHER COVERA IS OPTIONAL, E WITH A COMPREHENSIVE LIST ALTERNATIVE! THAT THE BENEFITS YOU CHOOSE YOUR COMPA!' · LIFE INSURANCE / ACCIDENTAL :ATl-I & DISMEMBERMENT · DEPENDENT LIFE · SHORT TERM DISABILITY · LONG TERM DISABILITY · HEALTH INSURANCE · TRAVEL HEALTH INSURANCE · DENTAL INSURANCE · ORTHODONTICS (FOR GROUPS 01 +) · EMPLOYEE ASSISTANCE COUNSE G · VISION CARE · DRUG PLANS INCLUDING "DRUG RD" OPTIONS, \RMACY 800 CHAMBERS OF COMMERCE AND OVER 18,000 PARTICIPATING FIRMS SAY "YES" TO THE PLAN. THESE OUTSTANDING NUMBERS ARE PROOF OF COVERAGE QUALITY AND ON- GOING RATE STABILITY. ADD Options THAN A DISABILITY BENE~":1' BENEHTS. START WITH LIFE WITH FEWER ." Wide-Ranging Benefit o THE PLAN OFFERS A FULL c: ;:tJ benefits; Get the group from extended health to denta group and vision care sought-after SO DON'T LET ANOTHER MONTH GO BY WITHOUT TAKING A CLOSER LOOK AT CANADA'S LEADING GROUP BENEFITS PRO- GRAM FOR SMALL· BUSINESSES. WITH THE and you nsurance you want ways benefit four -.....¡ ~ CHAMBERS OF COMMERCE GROUP INSURANCE PLAN,yOU HOLD THE KEYS TO A SUPERIOR BENEFITS PROGRAM! PAYING BENEFITS RIGHT IN THE BUSINESS OVERHEAD BENEFITS · 0z OF GROUP I IS UNLIKE ANY OTHER IT1 FOR SMALL BUSIN] ìSSES, EVEN ONE PERSON COMPANIES. ALL: T TAKES IS MEMBERSHIP IN A PARTICIPATING C:-IAMBER OF COMMERCE. THEN YOUR FIRM, IN A].JY INDUSTRY, IS ELIGIBLE FOR THE PLAN. IN ADDITION, IF YOU I-lAVE FIVE OR MORE EMPLOYEES, EACH INDIVIDUAL IS GUARANTEED BASIC COVERAGES WITHOUT MEDICAL EVIDENCE 01 INSURABILITY. Guaranteed Participation COMMERCE THE CHAMBERS INSURANCE PLAN ORGANIZATION OF SMALL URBAN MUNICIPALITIES ASSOCIATION OF MUNICIPALITIES OF ONTARIO 57 West Street Goderich, Ontario N7 A 2K5 Tel: (519) 524-8344 Fax: (519) 524-7209 , ..cEmail:lmccabeía1.town.goderich.on.ca Office of the Administrative Officer: FEB 28 2003 '5{) Yea,rs of P:rogr_ February 24, 2003 2003 OSUM Conference Dear Head of Council and Members of Council; Please join us in County of Prince Edward for the Organization's 50th Annual Conference April 30th - May 3rd, 2003. An outline of the Conference Program is printed on the reverse. Registration, accommodation and program infonnation has been distributed by the County of Prince Edward and general inquiries may be directed to Peggy Burris at (613) 399-5423, registration inquiries can be directed to Linda Selman at (613) 476-2148 ext. 280 or lselmanía1,pecOlmtv.on.ca and accommodation inquiries can be directed to Henriette Labelle-Campbell at (613) 416-4782. Cheques for registration fees should be made payable to the County of Prince Edward. For those interested with the OSUM Executive Committee a nomination fonn is enclosed and will be received by the undersigned until April 14,2003. The Conference Program has a wide variety of topics and allows for opportunity for delegate participation. Please plan on attending the Conference to obtain current infonnation on municipal issues. 72 so Years OrPtÓ8YèSS 50TH ANNUAL CONFERENCE AND TRADE SHOW FOR THE OSUM SECTION OF AMO April 30 to May 3, 2003 Picton Fairgrounds, Picton Hosted by the County of Prince Edward SPECIAL FEATURES · Start the celebrations: choose from 10 early bird events - April 30 11 a.m. to 4 p.m. · Trade Show opens with gala reception - April 30 · Banquet in the Crystal Palace featuring entertainment by Jeanette Arsenault - May I · Provincial Cabinet Ministers' Forum - May 2 · Closing breakfast - May 3 PROGRAM HIGHLIGHTS · Wind as an alternative renewable energy source · New water regulations · BRAGG - new building codes and timelines · Full cost recovery for inftastructure · Smoking by-law · Live theatre in small communities · Communities in Bloom · Agri-tourism in 2003 73 THE ORGANIZATION OF SMALL URBAN MUNICIPALITIES Section of Association of Municipalities of Ontario 2003 NOMINATION FORM Nomination for OSUM Executive Committee Name of Nominee Representing Municipality of Is the municipality a current member of the Association of Municipalities of Ontario? YES 0 NO 0 (please check one) Title Address Telephone Fax E-mail Background information (municipal service, areas of municipal interest, etc...) Nominees should be aware that OSUM is not responsible for the cost of expenses associated with OSUM activities. Signature of nominee Signature of Nominator Signature of Seconder Date Please return to OSUM Administrative Officer c/o Town of Goderich, 57 West Street, Goderich ON N7A 2K5 74 ~- COUNTY OF OXFORD Phone: (519) 539-9800 Ext.303 Fax: (519) 537-3024 OFFICE OF THE WARDEN - DAVID W. OLIPHANT P. O. Box 397, Woodstock Ontario N4S 7Y3 February 27, 2003 MAP 3 2003 Warden John R. Wilson Bruce County 450 Sunset Dr ST THOMAS ON N5R 5V1 Dear Warden Wilson: I am writing to invite representatives of your Council and staff to an educational forum on Nutrient Management organized jointly by the County of Oxford Agricultural Advisory Committee and the GeoSmart-Agri Working Group. The attached notice provides the details of this event, which is planned for March 27, 2003. The focus for this years forum will be "Mapping Your Farm for Nutrient Management". We will be demonstrating how the technology that is available through the County can be used for Nutrient Management Planning. The following is an outline of the day's presentations: >- Mapping Methods for Provincial Nutrient Management Regulations; >- Demonstration of On-Line Maps; >- Applications for On-Line Maps for Your Farm Nutrient Management Plan. In order to provide this information to as much of the farming industry as possible, there will be two sessions offered. The afternoon session will begin at 1 :30 p.m. and the evening session at 6:30 p.m. Prior to both sessions, a meal will be served starting at 12:00 p.m. and 5:00 p.m. respectfully. The agendas for the two sessions will be identical and should last approximately 2 % hours. The forum will be held at Vincent Farm Equipment located on Highway #2 just west of Woodstock. Due to the generous support of our sponsors (listed below), the forum is offered as a free event. If you plan to attend one of the meals, please ensure that you RSVP to Tammy Fehr, Planning Technician at (519) 539-0015, ext. 335 or by email attfehr@countv.oxford.on.ca. We hope to see you there. Yours truly, C))~(0~ Warden David Oliphant County of Oxford ® Ontario . !§!!s£~'!Hl,,~ ~ SuperBuild A Connect Ontario/ GeoSmart Initiative AAC2003fforumf,Jtsf 75 www.county.oxford.on.ca.CourtHouse.415HunterStreet.WoodstockOntarioN484G6.doliphant@county.oxford.on.ca March 27, 2003 Mapping Your farm For ~utrjent Manageilllent Agenda Date: Thursday, March 27, 2003 ·Location: Vincent Farm Equipment, 684288 Rd 68 (Highway 2) Session #1- 1 :30 to 4:00 PM Hot beef on a bun served from 12:00 to 1 :30 (sponsored by ESRI Canada) Session #2- 6:30 to 9:00 PM (repeat of session #1 information) Hot beef on a bun served from 5:00 to 6:30 (sponsored by ESRI Canada) Presentations · Greetings by Warden David Oliphant · Introduction by Agricultural Advisory Committee (MC) Chairman Jim Walton · Mapping for Provincial Nutrient Management Regulations by Don Hilborn OMAF · Demonstration of On-Line Maps, by Margaret Parkin and Marg Evans, County of Oxford · How to Use On-Line Maps for Your Farm Nutrient Management Plan by Wayne Currah, Trillium Agronomics · Question & Answer. . Panel of Speakers and ESRI Representative · Moderator, Jim Walton, MC Chair · Exhibitor Time 76 free Event RSVP Required! RSVP Required by March 20th to Tammy Fehr, County Planning, (519) 539-0015 ext 335 Educational Forum Featuring: · Mapping for Provincial Nutrient Management Regulations, Don Hilborn, OMAF · Demonstration of On-Line Maps, Margaret Parkin & Marg Evans, Oxford County · How to Use On-line Maps for Your Farm Nutrient Management Plan, Wayne Currah, Trillium Agronomics Free Event RSVP Required! 2 Session Times Available: 1 :30-4:00 pm or 6:30-9:00 pm Hot Beef on a Bun served: 12:00-1 :30 pm and 5:00-6:30 pm . ... ' - RSVP Required by March 20th to Tammy Fehr, County Planning, (519) 539-0015 ext 335 .". . Date: March 27, 2003 Location: Vincent Farm Equipment, 684288 Rd 68 (Highway 2) West of Woodstock 684288 Road 68 Vincent Farm Equipment Limited For Further Event Details: Contact Meredith Maywood Phone: 519-423-1928 ext 201 Email: cool@county.oxford.on.ca Web: www.cooloxford.ca ® Ontario ESR' Canada WWW~éSf'¡'tanad!1..com ~ 71 SuperBuild A Connect Ontariol GeoSmart Initiative CORRESPONDENCE - March 11. 2003 Items for Information - (Consent Aqenda) 1. Elgin County Archives NEWSLETTER (ATTACHED) 2. AMO Member Communication FOR YOUR INFORMATION: 1) Joint Recommendations - Ontario Municipal Board Process and Procedures; 2) Municipal Needs in Ontario Not Met In Federal Budget. (ATTACHED) 3. Thank you card from Mr. Frank Edwards, Residents Council President, Bobier Villa. (ATTACHED) 4. Honourable Janet Ecker, Minister of Finance, acknowledging Council's resolution concerning recent restructuring at the Municipal Property Assessment Corporation. (ATTACHED) 5. Honourable Tony Clement, Minister of Health and Long-Term Care, with copy of correspondence to Steve Peters, M.P.P., concerning issues created through supplementary funding initiatives for Ontario's long-term care facilities. (ATTACHED) 6. Doug Bocking, Chair, Thames Canadian Heritage River Committee, with information concerning the 3rd Annual Thames River Symposium on Friday, March 28th at the Chatham Cultural Centre. (ATTACHED) 7. Resolutions and correspondence supporting the County of Elgin's resolution concerning the composition of the Thames Valley School Board: (ATTACHED) 1) Jennie Hinan, Deputy Clerk, Township of Zorra 2) Brenda J. Tabor, Deputy Clerk, County of Oxford 3) Steve Peters, M.P.P., Elgin-Middlesex-London 4) Phyllis Ketchabaw, Town of Aylmer 5) Dianne Wilson, Municipality of Central Elgin 8. Honourable Helen Johns, Minister of Municipal Affairs and Housing, acknowledging Council's support of the joint resolution from the County of Perth, City of Stratford and Town of St. Mary's with regard to the federal/provincial affordable housing program. (ATTACHED) (Additional information available for view in Administrative Services - "Affordable Housing Program - Community Rental Housing"). 9. Cynthia St. John, Chief Administrative Officer, Elgin-St. Thomas Health Unit, with a Board of Health resolution approving the draft #2 budget and a copy ofthé 2003 Approved Budget. (ATTACHED) 10. Association of Municipal Managers, Clerks and Treasurers of Ontario, Ontario Good Roads Association and Association of Municipalities of Ontario, announcing the development of an on-line municipal directory. (ATTACHED) 11. Laurie Ann Egan, Asset Reviewer, Real Estate Planning, announcing potential surplus Provincial property - London and Port Stanley Railway Block Plan 3, City of St. Thomas. (ATTACHED) 78 12. Bonnie Winchester, President and CEO, Ontario Exports Inc., announcing the Ontario Global Traders Awards ceremony and Export Forum in London on April 10, 2003. (ATTACHED - additional information available for viewing in Administrative Services) 13. Honourable Tony Clement, Minister of Health and Long-Term Care, acknowledging Council's concerns regarding repatriation of physicians to the province. (ATTACHED) 14. Honourable David H. Tsubouchi, Minister of Culture, with information on the changes to the Ontario Heritage Act. (ATTACHED) 15. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Honourable Janet Ecker, regarding available funding for a project to stem erosion on the north shore of Lake Erie; 2) Honourable John Manley, Deputy Prime Minister and Minister of Finance, regarding Federal Provincial co-operation in providing tax incentives to promote economic growth; 3) Honourable Tony Clement, Minister of Health and Long-Term Care, concerning municipalities providing financial incentives to lure medical professionals to their communities. (ATTACHED) 16. Ken Bosheoff, President, Association of Municipalities of Ontario, with "Early Bird" Conference Registration and accommodation information. (ATTACHED) 17. Resolutions supporting the County of Elgin's resolution regarding the Administrative Monetary Penalties Policy: (ATTACHED) 1) Norma I. Bryant, Clerk, Municipality of West Elgin 2) Dianne Wilson, Deputy Clerk, Municipality of Central Elgin 18. Doug Barnes, Assistant Deputy Minister, Integrated Environmental Planning Division, Ministry of the Environment, re: Changes to the Submission Date of Second Engineers' Report - Safe Drinking Water Act. (ATTACHED) 19. Federation of Canadian Municipalities, MEMBERS' ADVISORY, Budget Fails to Deliver for Canadian Municipalities, Says FCM. (ATTACHED) 20. J.L. Oliver, General Manager/Secretary-Treasurer, Long Pont Region Conservation Authority, with Approved 2003 Budget and Municipal Levy (ATTACHED) and Audited Financial Statements for 2002 (available for viewing in Administrative Services). 21. James Knight, Chief Executive Office, Federation of Canadian Municipalities, Members' Advisory, "Smoke-Free Public Places: You Can Get There". 22. AMO Member Communication, 'For Your Information' and 'Alert': 1) "AMO Drinking Water Seminar Program Available; 2) "Ontario Child Supplement Proposal" . 23. Federation of Canadian Municipalities, National Affordable Housing Forum, with information and registration form. 77 ELGIN COUNTY ARCHIVES NEWSLETTER "Promoting Elgin's Rich Historical and Agricultural Heritage" Welcome to our first edition! This newsletter is an additional benefit of membership in the Elgin County Archives and the Elgin St. Thomas Archives Association. Our goal is to provide you with an inside perspective on the operation of the Archives, including recent news and events, "hot off the press" information about our newest acquisitions and an overview of our many collections. The newsletter will be produced on a quarterly basis. We hope you enjoy our first edition and we welcome your comments and feedback. What's Happening at the Archives? We are off to an excellent start since our grand opening on November 8th, 2002. The following are highlights of recent activities: Scott-Sefton Studio Digitization Project - The Archives received a grant from the Canadian Council of Archives to describe and digitize selected images from the Scott-Sefton Studio Collection. Michael Manchester has been working on this project on the Archives' behalf. The project will be completed by March 31st with content posted on the Canadian Archival Information Network and the Archives' web site. Transfer of Municipal Records - The transfer of records from Elgin's former municipalities has begun in earnest. Staff are currenUy focusing their efforts on West Elgin. Volume 1, Number 1 (Winter 2003) Aldborough and Rodney records are in excellent condition and are very well organized, making their transfer relatively easy. Work is still taking place on West Lome's records. When these transfers are completed, our next focus will likely be Bayham Township. St. Thomas Times..Journal - An exciting and long overdue project with the "T J' is about to unfold. The newspaper has donated its back editions (c. 1880 to 1950) to the Archives. This will be the starting point of a project to compare each year's editionS with thOse already in the Archives' possession on the.fourth floor of the county Administration Building. The goal is to create a master set of the newspapers, with duplicates then retumed to the newspaper. The Ontario Genealogical Society has offered volunteers for this project, likely to take place beginning in May. More volunteers are welcome! A New Publication The Archives recently produced a publication entitled Documenting Our Roots - A Sesquicentennial History of the County ()f Elgin, 1852-2002. This publication focuses on significant documents in the County's history and includes a list of all County Councillors since 1852. Copies are $25 each and are available from the Archives. An ,order form will also be posted on the ArChives' web site. This publication, along with the 1864 Tremaine map reprint, are the Ar'êhiVes' contributions to the County's Sesquicentennial celebrations. The Archives in the News The Archives has received considerable publicity fi'om the recent story regarding the Alma College cornerstone. The Archives provided "safe haven" to the cornerstone's contents when it was discovered damaged. News has since spread to local media, with the Times-Joumal, London Free Press and Rogers Cable all picking up the story. The publicity has been very positive for the Archives. As readers may know, the Archives recently acquired Alma College's records which will be processed in summer 2003. The County Archivist, along with Mike Baker of Museum London, participated in the Talbot Settlement Roadshow at the Dutton Public Library in late January. The event provided an opportunity for members of the public to "show off" their private collections as part of Talbot Bicentennial celebrations. The event was covered by both the West Elgin Chronicle and the London Free Press. The Archives' founding by-law and program are profiled in a new publication produced by the Municipal Archives Interest Group of the Archives Association of Ontario. The publication is entitled Resource Guide and Directory to MuniCipal Archives in Ontario and is largely meant as an advocacy tool to promote municipal archives in the province.. Further information about this publication is listed under the section on useful web sites. ~~ " au New Acquisitions The following are highlights of recent acquisitions made by the Archives (all of which are awaiting formal processing): · Women's Institute Tweedsmuir Histories for Lyons, Richmond, West Elgin, lona Station, Dutton and Rodney; · W. Gordon Chalk photographs and negatives showing marine activity in Port Burwell during the 1930's and 1940's; · London and Port Stanley Railway records, consisting of plans and blueprints showing tracks, stations and car designs, c. 1890-1910; · Alma College Records, 1878 - 1995 (deeded to the Archives by the Alumnae Association); · Elgin Historical Society Collection, a compilation of private collections including historic atlases, Shedden and Fingal telephone company records and many photographs; · Vernon's City Directories, 1913- 1997. Talbot BiCentennial Celebrations The County of Elgin and the Elgin County Archives are major partners in this year's Talbot BiCentennial Celebrations. To learn more about the impressive itinerary of events, visit their website at: httD:/Ihome.Qolden.netl-talbot2003 Preservation Tips from the Useful Websites Archivist The Archives frequently receives calls requesting advice on how to preserve family heirlooms and personal collections. This edition's tip: Use archival quality supplies! There are two key factors in preserving archival material. Along with the environment (to be addressed in the next issue), use of archival quality supplies is a critical factor in long-term preservation. All enclosures surrounding archival materials should be acid-free and meet standards set by the Canadian Conservation Institute. This includes items such as acid-free file folders, boxes and photographic sleeves. Photographs are particular1y sensitive to the type of enclosure in which they are stored. Do not be fooled by claims that commercial photo albums are of archival quality! Look for an additional notation stating "PVC free' as this is your best assurance that the album is of high quality. (pVC is Polyvinylchorlide, a damaging agent within many plastics.) One last piece of advice: never, never buy a sticky- backed photo album regardless of its claim to be of archival quality. The only assurance one has that supplies are of archival quality is to buy them from a reputable supplier. Fortunately, patrons of the Archives do not have to worry about this as you can buy your supplies from us! .. We are close to launching the Archives' web site. In the interim, the following sites contain useful information about archives or the history of Elgin County: ARCHEION (Ontario's Archival Information Network): httD:/Iarcheion-aao.tis. utoronto.ca LEADERS OF ELGIN COUNTY (a listing of all Wardens, Reeves, MP's and MPP's): httD:/Iwww.innvista.com/societv/aovem mentlleaders/elain/default.htm RESOURCE GUIDE AND DIRECTORY TO MUNICIPAL ARCHIVES IN ONTARIO: httD:/Iaao. tis. utoronto .ca/aaimaiQ.html PRESERVING MY HERITAGE (Useful tips for preserving personal collections provided by the Canadian Conservation Institute): httD:/Iwww.Dreservation.ac.calindex e. aSD CANADIAN ARCHIVAL RESOURCES ON THE INTERNET: httD:/Iwww.usask.ca/archives/menu.ht ml Contact Us: Brian Masschaele, Archivist Gina Coady, Archivist Assistant Elgin County Archives 450 Sunset Drive St. Thomas ON N5R 5V1 Canada Ph: 519-631-1460 Fax: 519-631-9209 E-mail: archivist@elain-countv.on.ca Hours of Operation: Tuesday - Friday, 10:00 am -4:00 pm Tuesday evenings by appointment only, 6:00 pm -9:00 pm. 81 B2/25/B3 23:B4:21 EST; ASSOCIATION OF?-> 1 519 633 7661 CLERH-Elgin Co Page BB2 FEB-25-03 rUE 02:57 PM 260 FAX NO, 416 971 6191 p, 01 For Your 6nformation £~_' Association or , - Municipalities -it '. of Ontario 3!)3 Univc.rsl\y AIi(¡nup., 5ua~ 1701 Toronto. ON M!.G 1E6 Tel: (410) 071·9056· r'IX.: (4113) 97t·6191 en,aí¡: amoRbamo,ml.!nic:om.coll1 To the attention of the Clerk and Council. For Imn¡~diate Attention February 25, 2003 - FYI 03/001 Joint Recommendations - Ontario Municipal Board Process and Procedures IS5UO: The AMO, Iho Gr(¡ater Toronto Home Builders Association, the Ontario Professional Planners Instilute, the Toronto Board of Trade and the Urban Development Institute/Ontario have developed a number of positions with respect to the Ontario Municipal Board (OMB) process, which they have jointly submitted to the province. Bac:kc.li'fjund': ,.. Tho positions proposed below have been developed through discussion amongst the noted participating organizations. While all participating organizations recognize the role porformed by the OMS as an appeal body in land use disputes, they did not necessarily agree on the scope of the OMS's role, Despite these differences, the pmtìcipating organizations were able to agree on positions with respect to OMB proc0ss thilt would support the continued work of the OMS while encouraging early rosolution of disputes in a cost effective and timely manner. The joint po~¡itions address the following five issues of mutual interest. 1) OMS Appointments, Term of Office and Member Training and Compensation 2) Public Involvement 3) OMB Pm-hearing Process 4) Case Management of "Failure to Proceed" appeals and ti) Compl(~teness of Development Application Review. Aciion: AMO will be pursuing further discussion of this brief with the Province. We will keep YùU appraised of further developments. Tllis in/Ò)mwtion is (,ivai/fible II1rougl1 AMOs subscription based MUNIC;OM network al !!!'}Y.!'tJ}]p!1iÇQV1JPJ)]. For m,>r" fnfoTflmUon, plcase cont.1ct 4'16-971·9856: Milena Avramovic, Senior Poiicy Advisor at ex!. 342. 82 82/1B/83 23:86:14 EST; ASSOCIATION OF?-> FEB-18-03 TUE 07:54 PM 260 1 519 633 7661 CLERK-Elgin Co Page 882 FAX NO. 416 971 6191 p, 01 / 0"/ r" Association of , l'.>¡ \' Municip~lities . ., x. ' of Ontario ~~fi' _._._....._-~-, ,"'J;1, I ;)~r·:';lI:_ . ki'''''-''~\. e .I... , .¡.; ... ~,rüP- fr't 393 Univel'òity AVEnue, Suile 1101 Tcrcnlo, ON M5G 1E6 TEl: (416) 971-9856' r~x: (416)9T1-G191 ernaa: a11o@)3rno.municom.com ~..--,-"'~~--¡¡¡¡gr'Q'P- To /lID fmmediate attentio/1 of tile Clerk and Council February 18, 2003 - Alert 031008 MUNICIPAL NEEDS IN ONTARIO NOT MET IN FEDERAL BUDGET AMO's initi<11 reaclion to the federal budget follows. Further analysis will follow over the coming days, but Glearly E'Jxpcctations have not been met for either rural or urban municipalities. -- ",,~-"..--_.. .....--..--- ~-'---''"' .-~.-.- TOi'()J[O, Ont., February 18, 20D3 - The Tt1rone Speêch promise of "...new partnerships, a new urban strategy, 8nd new flpproach to healthy communities for the 2151 century," has riot bacn mot with today's federal budget and municipalities are disappointed with the lack of a si¡¡nlficant "new deal". I<on Boshcorf, AMO President, noted "Ontario's municipalities are not renlly ¡'Jny further ¡¡head. It 1001(5 like municipal governments will have to continue to rely on property taxes to cope." Th" Fodoral governrn!1nt has only committed to spend $100 million per year over the next decade across the COLmtry on municipal infrastructure. The last Canada-Ontario Infrastructure Agreoment promisod $680 million over six years, which was completely spent before the end of IhreÐ yøars. With an estimated $21.1 billion of infrastructure deficit across Ontario's lI1unicip¡1litics, it is clear th~lt the federal envelope of $1 billion over 10 years for the entire country will not go far. The Fe(Joral government is committing more funding to homelessness, affordable housing, child benefits find childcare. Among other matters, AMO will be looking for Ontario's portion of lho $320 million for existing housing agreements to fully flow through to Ontario's municipalities who have bCf:I1 downloaded this responsibility. In order to make real inroads in affordable hour;ing, AMO feels that the Provincial budget should match tho federai funds earmarked for affordable housing. In addition, the National Child Benefit supplement will be more supportive of families if the Provinca docs not discount the benefit under Onlmio Works and the Ontario Disability programs. The (,tatus of the negotiations between Ontario and the Federal government related to $935 million for "quality child care" nC0ds to be concluded as soon as possible, so families and thGir children can benefit from the program. Ken 8oshGo1f added, "While we are cleariy disappointed with the amount of financial support for municip;,J governments, them is a need to have these vital programs in place. We wit! continue to push for nddiUonal funds." He added. "As 1 said afler the Federal Throne Speech, Ontario's municipalities neM to be at the table in designing these programs. One size solutions do not work." T/1Îslnfom1lJtion is avoi/a!!I{J through AMO's subscription based MUNICOM network at www.mun;comcom. F(>< more information, pleaso contact: Pat Vanini, AMO Executlvo Director at 416-971-9856 ext. 31'¡i:- 83 -----., ----~_..-- .__..--._----~ [t] ........ Ontario Ministry of Finance Office of the Minister Ministère des Finances Bureau du ministre 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416 325-0400 Facsimile: 416325·0374 78 étage, Édifice Frost sud 7, Queen's Park Crescent Toronto ON M7A 1Y7 Téléphone: 416325-0400 Télécopieur: 416325-0374 fEB 24 2003 FEB 1 7 2003 Warden John R. Wilson County of Elgin 450 Sunset Drive St. Thomas ON N5R 5VI Dear Warden Wilson, I am responding to a letter dated December 13, 2002, from Mrs. Sandra J. Heffren, Deputy Clerk, conveying the resolution about the recent internal restructuring at the Municipal Property Assessment Corporation (MP AC). Mr. Steve Peters, MPP, has also forwarded your letter to me. There is a clear division of responsibilities among the Province, MP AC and municipalities regarding the property tax system in Ontario. The Province governs assessment policies and tax policies through legislation and regulation; MP AC is responsible for the administration of the assessment process, which includes determining assessed values and preparing assessment rolls; and municipalities are responsible for the administration of the property tax system, including billing and collection. I noted Council's concerns about various aspects ofMPAC's restructuring, known as the "Futures" initiative. Kindly note that these issues fall outside my jurisdiction. MPAC's reorganization is the result of a decision made by the Corporation and its Board of Directors. MP AC is governed by a I5-member board of directors that is appointed by the Minister of Finance, but it does not report to the Minister. The affairs of the Corporation are managed by its Board of Directors which consists of eight municipal, five taxpayer and two provincial representatives_ MP AC is ultimately responsible for ensuring that the Corporation meets a consistent level of service standards. You may wish to contact MP AC's Board of Directors directly to express your concerns since these issues stem from internal operational decisions made by the Corporation. .../2 85 - 2- I appreciate having this matter brought to my attention. Sincerely, "Ø// JlêMá / )anet Ecker ,/ Minister // c. Mr. Steve Peters, MPP Elgin-Middlesex -London / 86 Ministry of Health and Long~ Term Care Office of the Minister Ministère de la Santé et des Soins de longue durée Bureau du ministre ~ 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel 416327-4300 Fax 416326-1571 www"gov.on.calhealth 1 Oe étage, édifice Hepburn 80, rue Grosvenor Toronto (ON) M7A 2C4 Tél. 416327-4300 Téléc. 416326-1571 www"gov.on.ca/health Ontario FEB 24 2003 [1- No) Mr. Steve Peters, MPP Elgin- Middlesex-London III Wellesley Street West Room 331, Legislative Building Toronto ON M7~lA4 Dear Mr. #rs:U ~ Thank you for your October 23, 2002 letter regarding the issues that have been created through the various supplementary funding initiatives for our province's long-term care (LTC) facilities. I have noted your concerns. It may interest you to know that my ministry has created a Facility Funding Review Committee with representatives from the Ontario Long-Term Care Association, the Ontario Association of Non-Profit Homes and Services for Seniors and the Association of Municipalities of Ontario. The committee has responsibility for making recommendations about both short and long-term funding issues in the LTC facilities sector. As the minister responsible for the LTC system in Ontario, I would like to assure you that we are committed to securing the best quality of care possible for all the residents of Ontario's LTC facility system. LTC facility services are a priority for this govemment and we recognize the increasingly complex care requirements of residents. On July 31, 2002, the government announced $198 million in funding to improve the delivery oflong-term care services in Ontario. Of this funding, $100 million was dedicated to enhance the delivery of nursing and personal care services. This is the single largest infusion of funds into nursing and personal care services for the long-term care sector in the history of the province. The remaining $98 million will be used to build new and renovate existing long-term care facilities as part of the government's $1.2 billion commitment to open 20,000 new beds. 1671-01 (02106) 87 7530-4658 ...2 202-12964 -2- Mr. Steve Peters. MPP Beginning in 2000, we allowed LTC facility operators to retain 100% of their preferred accommodation revenues to enable them to better manage LTC beds. This initiative translates into an additional $43 million in new funding to ensure high quality continuing care for the approximately 57,000 residents of LTC centres in Ontario. This funding is being directed to accommodation services, such as improved dietary, laundry, housekeeping and other general maintenance services. Our government has also provided an increase of$30 million effective October 1, 2001 and ongoing in order to address service pressures within the LTC facility sector. This amount was in addition to $30 million already approved in the 2001/02 Budget. Furthermore, we are directing $25.3 million from the Federal Medical equipment fund to upgrade and modernized medical equipment in LTC facilities. Residents will benefit from specialized beds, lifts, bathing equipment and other patient care equipment. These funding increases, along with our commitment to working with the LTC sector to address funding issues, demonstrate our government's cornmitment to providing the best quality of care for the residents of our LTC facilities. I hope you find this helpful. Once again, I appreciate having this matter brought to my attention. You s erytruly, Tony Clement Minister c: John R. Wilson, Warden Donna Rubin 56 1671-01 (02106) 75304658 The Thames Heritage River Committee 1424 Clarke Road London, Ontario N5V 5B9 Ph: (519) 451-2800 Fax: (519) 451-1188 The Canadian i ~ Herita. ge :,.' @;;.. Rivers ; . . System ¡ February2lst,2003 To: Clubs, Groups, Municipalities, Agencies, and First Nations of the Thames River Watershed FEB 24 2003 Dear Friends: You are invited to attend the 3"d Annual Thames River Symposium on Friday, March 28th at the Chatham Cultural Centre in historic downtown Chatham. This one day workshop brings watershed groups together to learn about and discuss the Thames and its natural, cultural and recreational values. This event is the third in a yearly series of workshops on the Thames River, one of Canada's newest Heritage Rivers. A program and map are enclosed. The cost of the symposium is $20 per person and includes lunch and refreshments. As space and meals are limited, please contact Valerie Towsley at (519) 354-7310 or emailltvca@mnsi.netifyou plan to attend by March 24th. Payment can be made at the door or in advance by sending a cheque payable to the Lower Thames Valley Conservation Authority, 100 Front Street, Chatham, Ontario, N7L 2Y8 Displays are welcome. We look forward to seeing you on March 28th. Sincerely, Brr«c¿~ ß-~ Doug Bocking, Chair, Thames Canadian Heritage River Committee Encl. .. 89 ..... .', ..' . 3'~d ANNUAL., .' '. .' " THAMES RIVER SYMPOSIUM ' ~.', . . Friday, March 28th; 2003 Chathàm Cultural Centre (see map ón reverse) $20 per person . . . - '. 8:30 a.m. . Registration 9:00 a.m. .' 9:10 a.m. 9:40 a.ffi: ' 10:1Q a.m. , - " . 10:30 a.m. , . 1T:OO.a.m. 11 :30 a.m. 11 :45 a.m.' . . 12:00noón . '.' -C.',- _.' - - - - - - . . - -. . . '. 1 :00 p.m. 2:15 p.m. , ,', .- " . " - ,', " " . . - '. - . : , ~ . -. ,-' - - " '. Greetings .. .' '.' '. '. . Mayor Diane Gagner, Municipality of Chatham-Kent , :. '" '.'- .-' -'" ,--,,-"'. - ,: " -.,' ,- - ,- . - . . , '. - - - . Boatingthe Lower Thames: Creating Opportunities for Tourists and Locals '.' JanètJones, Chatham-Kent Tourism .' ..,. . JennifetMcKeon, Remiátion Services, Municipality of (hathorn-Kent · - , - - - - - - -, :. - " ',: . - -" " ReCo.veryPlan for Aquatic Species at Risk in the Thames River Scott Gillingwáter, Upper Thames River Conservation Authority - - .,', - -.' ,- REFRESHMENT BREAK a DiSpLAY VIEWING . - - " -. '. - . - -', - .' '.: . " -' - ", " .' ,. ".' ',' , - '- ,- , -. . The Thames Lighthouse: Rèstorationof Ontario'sseèOlìd Oldest Lighthouse (¡ail GiIès, Lighthouse Cove and Cove Marina' . '- , - . ,- .' - -- - -. '.' . . · ',',. - '--' - -" , Skunk's Misery/Bothwetr Forest: Woodland Jèwel of the Thames · Dave' Martin, Envirónmental Consultant . .'. . · Michelle Kanter, Nature Conserv&ncy of Canada, OntariO Region. . · . .',.- -" :, -. .,' ", " . ",:", ", -" - - ~ . , - - '. . - - - - -. ,'- ' , .- - - --' . .. Thames Rivèr CJèan-Up 2003 , . . . . Todd Sleeper,'/I/atural Outdoors. Adivities Heritage Conservation Club ..' . - - - - , - · Ctlátham-on-the-Thames: A Walking Tour Þtimer . GlennStott, Upper Thames Military ReoeriadmeÌ7t sociéty and . Jim Gilbert, Kèn.t Military Re-enadment Society LUNèH CATERÈD BY SONNY'S HistOlk Walking iours of Dbwntown Chatham àndthe Thames Ri~er . Tours courtesy of Glenn ~tòit and Jim Gilbert . Adjoum 90 Map to the Thames River Symposium (Chatham Cultural Centre) '0 " '" '" ... '" ~ o .,. :>. ;: :I: CHATHAM CULTURAL CENTRE · · · · Grand Ave. E./C . Rd. 2 · · l' tv .,; '" .,; '" - :;; ..c ;;: '" u " &: ... '" ... '" ~ ~ ,¡; iJ Grand Ave W . ./Cty. Rd, 34 Richmond St./Cty. Rd. 2 To Windsor To london Thames River Park Ave. W. Park Ave. E. .,; '" " o '" u .¡: " E E o u Colborne St./C . Rd. 39 ... '" x "ë u '" -' ... '" " '" '" " a o .,. ~ :I: To 401 Map not to scale NOTES: · The Chatham Cultural Centre is located at 75 William Street, at the corner of Murray Street. From Highway 401, take Highway 40/Communication Road north, then turn left onto Park Avenue. Turn right onto Queen Street, then right onto William. · The building is wheelchair accessible. · There is plenty of free parking off of William Street, around the building and near the 'Box Office' sign. · The walking tour will proceed rain or shine. Wear comfortable shoes. If you plan to attend, please reserve a space by contacting the Lower Thames Valley Conservation Authority atteI. 519-354-7310 or e-mail Itvca<ã1mnsi.net , 91 TOWNSHIP OF ZORRA 274620 27th Line, PO Box 306, Ingersoll, ON, N5C 3K5 Ph. (519) 485-2490 . 1-888-699-3868 . Fax: (519) 485-2520 February 19, 2003 County of Elgin Administration Building 450 Sunset Drive St. Thomas, ON N5R 5V1 Q n^ nnn3 cF" ,;,':i <'" r ~. ..... Attention: John R. Wilson, Warden Dear Warden Wilson, Please be advised that at our regularly scheduled meeting held on February 18, 2003, Township Council passed the following resolution in rèsponse to your correspondence dated January 22, 2003: ''THAT the Council of the Township of Zorra endorse the resolution of the County of Elgin petitioning the Minister of Education to review the size and composition of the Thames Valley District School Board." Our support of your resolution has also been forwarded to Premier Eves, the Minister of Education and our local M.P.P. and Joyce Bennett, Chair, Thames Valley District School Board. Respectfully, .~ nnie Hinan Deputy Clerk c.c. Hon. Ernie Eves, Premier Hon. Elizabeth Witmer, Minister of Education Ernie Hardèman, Oxford M.P.P. Joyce Bennett, Chair, Thames Valley District School Board 92 internet: www.zorra.on.ca Email: zorra@zorra.on.ca COUNTY OF OXFORD Phone: (519) 539-9800 Fax: (519) 537-3024 OFFICE OF THE C.A.O.lCLERK P. O. Box 397, Woodstock Ontario N4S 7Y3 January 29,2003 Warden John R. Wilson County of Elgin Administration Building 450 Sunset Drive St. Thomas, ON N5R 5Vl Dear Warden Wilson: Please be advised that Oxford County Council, at its meeting held on January 22,2003, endorsed the resolution from the County of Elgin petitioning the Minister of Education for Ontario to conduct a review of the size and composition of the Thames Valley District School Board to more adequately reflect the urban and rural differences in the delivery of education; to recognize that s,chools particularly in single school communities have geographic needs that differ from more urban centered schools; and to acknowledge that smaller schools have particular value as evidenced by numerous studies indicating that smaller schools improve student achievement. The above action was taken following your presentation to COlillcil on January 22nd regarding the size and composition ofthe Thames Valley District School Board. By letter, dated January 29, 2003, I have notified The Honourable Elizabeth Witmer, Minister of Education, The Honourable Ernie Eves, Premier of Ontario, Dalton McGuinty, Leader of the Opposition, and Joyce Bennett, Chair, Thames Valley District School Board, of Council's decision. Yours very truly, LvJ{L ¡C:/I¡v "'" _ _ ~'h1\w.. '1! ~""'''I'''''' þj (,ti\"(Y';:);8b,It.::t,W LlwK 1l Œtl .K '<.Þ q ~ =-'- - A FtECEJlVED Q, '\ 'ìO- 0.," FEE . ~ 0-,_ ~ Brenda J. Tabor Deputy Clerk Copy - Ernie Hardeman, M.P.P., Oxford Refer to (onneH §e!Hì Vateo>LC2/L'L -~ þf-Yes 0 No EI,!l,s eNd BJT /kkh - Warden Vance Blackmore, County of Middlesex - County of Oxford's Area Municipalities 93 www.county.oxford.on.ca.CourtHouse.415HunterStreet.WoodstockOntarioN484G6.caoclerk@county.oxford.on.ca JAN-14-2003 10:25 COUNTY OF ELGIN 1 519 633 7661 P.02/03 COUNTY OF OXFORD ~~f.)u¡w:rv Of OÄ~;{JMO Photocopied O""Ufl/Jj';;;; rJMþouncil Meeting 0.AD.lCLERWS Oi"'¡C" Moved by Warden Wilson C/ r;ì r;:¡ r:~\ f;:~ m;J Seconded by Councillor McPhail ¡q¡j, ,. . '¡ ,; ¡i~5\ RESOLUTION ON THE SIZE AND COMPOSITION OF THE] U THAMES VALLEY DISTRICT SCHOOL BOARD ... Id Tej {,/),,¿)'EJjJ;:J) t/ r::¡L[ , . .>. "., , WHEREAS THE THAMES VALLEY DISTRICT SCHOOL B91\~gi / (TVDSB) ENCOMPASSES A REGION OF MORE THAN 700'O'"vL, ,.'" '. .". SQUARE KilOMETERS, INVOLVING 90',0'0'0' STUDENTS: cAìfH1Rtff; r'OFFiCE OF WHICH REQUIRE TRANSPORTATION, AND IS COMPRISED. , ., ,.. OF 156 ELEMENTARY AND 30 SECONDARY SCHOOLS; AND, cor\!ïhfiENT~3 , ~ . '-- , WHEREAS THE TVDSB IS THE FOURTH LARGEST SCHOOL BOARD IN THE PROVINCE OF ONTARIO; AND, WHEREAS THE BOARD ADMINISTERS EDUCATION TO A MIX OF URBAN AND RURAL COMMUNITIES; AND, WHEREAS THE BOARD'S BOUNDARIES, WHICH WERE FORMED IN 1998, HAVE NOT BEEN REVIEWED IN FIVE YEARS; AND, WHEREAS THERE IS EVIDENCE TO SUGGEST THAT SMALLER, MORE RURAL SCHOOLS HAVE BEEN TARGETTED FOR CLOSURE IN ORDER TO BUILD NEW SCHOOLS CLOSER TO URBAN (CITY) CENTRES; AND, WHEREAS THERE ARE SIGNIFICANT SOCIAL, ECONOMIC AND OTHr=R IMPACTS OF SCHOOL CI,.OSURES IN RUP.AL AREAS THAT OUTWEIGH COST CONTAINMENT CONCERNS; AND WHEREAS IT HAS BEEN WELL DOCUMENTED THAT STUDENTS IN SMALLER SCHOOLS HAVE LOWER DROPOUT RATES, A GREATER SENSE OF BELONGING, LESS FEELINGS OF ALIENATION AND HIGHER STUDENT ACHIEVEMENT; AND, WHEREAS IT HAS BEEN RECOMMENDED THAT "GEOGRAPHIC CIRCUMSTANCES GRANTS" BE EXTENDED TO SMALL SCHOOLS IN RECOGNITION OF THEIR VALUE AND UNIQUE CONTRIBUTIONS TO EDUCATION IN RURAL AREAS; AND, 94 JAN-14-2003 10:25 COUNTY OF ELGIN 1 519 633 75b1 ~.~~/~~ -2· WHEREAS THE CURRENT SIZE AND COMPOSITION OF THE TVDSB REPRESENTS A BLENDING OF URBAN AND RURAL TRUSTEES MAKING IT DIFFICULT TO BUILD A CONSISTENT CONSENSUS ON THE NUANCES INHERENT IN RURAL VERSUS URBAN EDUCATIONAL REQUIREMENTS; AND, WHEREAS BY SEPARATING OXFORD, ELGIN AND MIDDLESEX (APPROXIMATELY 40,000 STUDENTS) FROM THE CITY OF LONDON (APPROXIMATELY 50,000 STUDENTS) AND CREATING TWO SEPARATE BOARDS, THESE NEW BOARDS WOULD RECOGNiZE THE URBAN/RURAL DIFFERENCES AND WOULD APPROXIMATE THE SIZE OF BOARDS SUCH AS AVON MAITLAND, GRAND ERIE AND LAMBTON KENT, AMONG OTHERS. NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE COUNTY OF ELGIN HEREBY PETITIONS THE MINISTER OF EDUCATION FOR ONTARIO TO CONDUCT A REVIEW OF THE SIZE AND COMPOSITION OF THE TVDSB TO MORE ADEQUATELY REFLECT THE URBAN AND RURAL DIFFERENCES IN THE DELIVERY OF EDUCATION; TO RECOGNIZE THAT SCHOOLS PARTICULARLY IN SINGLE SCHOOL COMMUNITIES HAVE GEOGRAPHIC NEEDS THAT DIFFER FROM MORE URBAN CENTERED SCHOOLS; AND TO ACKNOWLEDGE THAT SMALLER SCHOOLS HAVE PARTICULAR VALUE AS EVIDENCED BY NUMEROUS STUDIES INDICATING THAT SMALLER SCHOOLS IMPROVE STUDENT ACHIEVEMENT; AND, THAT COPIES OF THIS RESOLUTION BE FORWARDED TO OXFORD AND MIDDLESEX COUNTIES FOR THEIR ENDORSEMENT AND TO THE THAMES VALLEY DISTRICT SCHOOL BOARD, LOCAL PARENT COUNCILS, LOCAL MUNICIPALITIES, THE PREMIER OF ONTARIO, THE LEADER OF THE OPPOSITION AND LOCAL M.P.P.'S. - Carried. Signed by Acting Chairman Riên VanBrenk 95 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A1A4 Mj ~ Ontano Constituency Office: 542 Taibot Street St. Thomas, Ontario N5P 1 C4 Tel: (416) 325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org STEVE PETERS, M.P .P. ELGIN - MIDDLESEX - LONDON Tei: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co @ontla.ola.org February 14, 2003 FEE 19 2003 Honourable Elizabeth Witmer Minister of Education 22nd Floor, Mowat Block 900 Bay Street Toronto, ON M7 A lL2 Dear Minister: Please find enclosed a resolution from the County of Elgin and a letter from the Township of Malahide that endorses the resolution. Minister, I feel the issue this resolution addresses is of utmost importance and should be reviewed by your ministry immediately. Minister, the resolution calls on you to conduct a review of the size and composition of the Thames Valley District School Board and to split the amalgamated board, one of the largest in the province, into two almost equal sized boards to better reflect the urban and rural differences in the delivery of education. Minister, we both know rural communities have received the short end of the stick when it comes to the fàllout of school board mergers across the province. Rural schools are most often the ones targeted for closure while urban schools with similar occupancy and capacities seem to be immune from closure discussions. As well, rural schools have different needs from those in urban settings, needs that get lost in the shuffle in large amalgamated school boards. Just this fall the communities of Springfield and West Lome in my riding were shaken by the fact their schools, Springfield Public School and West Elgin Secondary School respectively, were on a potential closure list. These rural schools are the focal points of their communities and are much more than places of education. These schools playa vital role in their communities and without them places like Springfield and West Lome become mere shadows of their former selves. Young parents often place whether there is a school in a community at or near the top of criteria for whether to raise their families there. 96 Minister, I would appreciate your reviewing this issue, responding to both the County of Elgin and the Township ofMalahide and forwarding copies of your letters to my office. Thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin All Elgin County municipalities Ms. Joyce Bennett, Chairperson, Thames Valley District School Board Mr. Gerald Kennedy, Ontario Liberal Education Critic 97 Fe b. 6. 2003 ¡ ¡ : 42 AM TOWN OF AYLMER No.3262 p, ¡ TOWN OF AYLMER 46 Talbot Street, West, Aylmer, Ontario N5H 1J7 Office: (519) 773,3164 Pax,: (519) 765-1446 Admin/sf1'atlon: Wendell Graves - Administrator . Phyllis Ketchabaw . C¡""k February 6, 2003. Honourable Ernie Eves, Premier of Ontario Honourable Elizabeth Witmer, Minister of Education SUBJECT: COMPOSITION OF SCHOOL BOARDS Please be advised of the fOllowing resolution passed by Aylmer Town Council on Monday evening, January 27th, 2003: "That Aylmer Town Council endorses the resolution of the County of Elgin regarding the composition of School Boards, and hereby petitions the Minister of Education for Ontario to conduct a review of the size and composition of the Thames Valley District School Board to more adequate reflect rural differences, and that a copy of this resolution be forwarded to the Minister of Education, the Premier of Ontario, the Thames Valley District School Board, the Leader of the Opposition, MPP Steven Peters and the County of Elgin Council," We look forward to your favourable consideration and response. Yours truly, f'¡~<£x.~ Clerk!1>hyllis KJìchabaw c.c. Mr. Dalton McGuinty, Leader of the Opposition MPP Steven Peters Thames Valley District School Board Elgin County Council 98 - - - - The Corporation of the %unicipafit!j of Centra[ 'E[gin 450 Sunset Drive, 1 st Floor, St. Thomas, Ontario N5R 5V1 Ph. 519'631'4860 Fax 519'631'4036 January 28'h , 2003 Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Ms. Heffren: Re: Review of Thames Valley District School Board - Urban vs. Rural Please be advised that Council discussed the above referenced matter at their meeting of Monday, January 27'h, 2003 and the following resolution was passed: THAT: Correspondence received from Sandra J. Heffren, Deputy Clerk, County of Elgin, seeking Council's support to petition the Minister of Education for Ontario to conduct a review of the size and composition of the Thames Valley District School Board (TVDSB) to more adequately reflect rural differences be endorsed. CARRIED. If you have any questions with respect to this information, please feel free to contact me at the municipal office. Yours truly, ~ ~y~ Dianne Wilson Deputy Clerk 99 - - - - MinistrY ,of Municipal Affairs anCl. Housing Office of the Minister 777 Bay Street Toronto:ON ' M5G 2E5 Tel: (416)585-7000 www.mah.gov.onè.ca Ministère des Affairesmunicipa!es et duLogement Bureau du ministre ~ ~....... Ontario 777 rue Bay Toronto ON M5G 2E5 Tél: (416) 585'7006 www.mah.gö~~on..ca Februáry 1 ß, 2003 Mrs..Sandra J. Heffren Deputy Clerk County Of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 D~ar Mrs. Heffren: Thank you for your, letter of November 27 , 2002, addressed to my predecessor,· Minister Chris Hodgson, informing him thát GountyCouncil supports the joint resoJùtion from the County of Perth, the. City of Stratford and the Town of St.· Mary's, with regard to the f~deral/provincial affordable housing program. fEB2~, 2003 The province recognizes the need for affordable housing in Ohtario's communities. That is why we played an active role in. the negotiations leading to the framework agreement of November30, 2001 among the federal; provincial and territorial governments and proceeded to sign the Canada/Ontario agreement of May 30, 2002. Webelievethatthis agreelllent will help create more than 10,500 units of affordable housing. - . - On December 6th, the governments of C::inada and Qntariò jointly announced the first phase of the new program, with the allocation of affordable housing units across. Ontario, among municipalities with the most pronOl.lnced need. I am enclosing a copy of the program booklet,outliningthe main features of this program,fm your information. The $2000 per unit mentioned inthejoint resolutionis a reference to the $20 million in new funding which the Province is committing under this agreement. It is correct that this new commitment by the Province wi.11 be used to complement municipal and other community investments in the jointly funded program. This is indeed a collaborative- effort by all three. levels qf government as well as community-based groups and agencies. Partnerships among the voluntary and non-profitsectors, municipalities and community agencies, and the private sector, will be encouraged. . This direct fundirí~ is being devoted toa program to offset the. cost of the PrOvincial Sales Tax (PSTIon rental units constructed using federal program grants. IHollows a successful earlier program, which we began in 1999, which has supported the creation - of nearly200Qunits of affordable housing. I would emphasize that this funding is not the Province's only commitment under the agreement, but is in addition to our other c()mmitmentsin housing programs. 12 100 - 2- Mrs. Sandra J. Heffren Under the Canada/Ontario agreement, the federal government has agreed to consider new and existing commitments of provinces and territories as matching contributions , under the agreement, taking into account their spending from January 2001 , for the duration of the federal program, . Ontario'$ anticipated expenditures for residential accommodation of many types, for the next four years, are about $540 million. There are three main, new provinci¡:¡1 programs. There are new housing programs for people with developmental disabilitie$ ($67 million), and aneW program for long term care beds for mentally ill people who need a place to live, with an appropriate level of health care (more than $91.6 million). In total, these programs will create over 4,000 newsupportive housing units and 20,000 beds. As well, Ontario has renewed its commitmentto the land transfer tax rebate for new homes (total value of $123.5 million), a prQgram Which has so far helped 90,000 households, many Of them to renters, purchase their first home and move out, freeing . up their rental units for other renters. To.facilitate municipal inv.olvement in new affordable housing supply, the Province has provided the tools that municipalities can use. . We have amended a regulation under the Municipal Act to allow designated municipalities to provide favourable ,treatment to private companies buildiQ9 affordable housing. We have also extended the provision enabling municipalities to apply a 10'l'ler property tax rate to newly built rental housing, from 8 years to 35 years from construction. . , .". TheSocial Housing Reform Act, passed in December 2000, under whiCh municipalities ass.umedresponsibility for social housing in, Ontario, is based on the belief that local governments are inthe best position to assess local housing needs and resourcesand match them to local circumstances. They will administer the federal/provincial affordable Dousing prQgram, and their contribution can take the form of concessions in the area of development and building permit charges and property taxes, land and builciings, organization and, where possible, actual funding. . While all our efforts to improve the housing supply are important, sustainable changes to improve the business and tax climate over the longer term are also essential. That is why we have be.en urging the federal government to bring about such changes in the federal tax regime and mortgage insurance provisions. The province has taken steps; the 2001 Budget increa$ed the province's capital tax exemption ceiling for rental . properties from $2 million to $5 million. . AS we work towards improving the supply of affordable housing, wëarealso dealing with the impacts ofhomelessness in the immediate term .,.- in partnership with the municipal sector. The Government launched a Provincial Homelessness Strategy in March 1999, with over $100 million in new initiatives, including a $50 million Rent Supplement Program, to help people who are homeless or at risk of becoming· . homeless. We are currently providing ml,micipalities with funding through a targeted 'Homelessness Rent Supplement Program' to assist needy households by funding some 8,000 units of rent supplement and supportive housing across Ontario. This program enables households at risk of becoming homeless to receive assistance directly while continuing to live in their current homes. On August 20, 2002, the Government committed $6 million to support 1000 units under this program, to assist . needy families and individuals across the Province. . . 101 /3 -3- Mrs. Sandra J. Heffren .1 believe that the initiatives I have outlined here demonstrate a coherent and practical approach to the challenge of housing, as well as. a commitment to contributing our share under the fe(jeral/provincial agreement. Thank you, again, for bringing Council's views on this matter to the goyernrnent's attention. 102 elgin st. thomas health unit 99 Edward Street St. Thomas, Ontario N5P 1 Y8 Telephone: (519) 831-9900 Toll Free Telephone: 1-800-922-0096 Fax: (519) 633-0468 www.eI9inhealth.on.ca February 14, 2003 Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 FEB 19 2003 Dear Mr. McDonald: At the January 22, 2003 meeting of the Board of Health, the Board unanimously approved the draft 2003 budget for the Elgin-St. Thomas Health Unit with the following resolution: "That the Board of Health approves the draft #2 Board of Health budget in the amount of$3,974,221. with the requested revised increase being 5.49% with the understanding that additional dollars may be necessary for specific costs in this budget year." Most of the increase over last year is attributed to wage adjustments, insurance costs, CINOT (Children In Need of Treatment) Program and the fact that the OMERS contribution holiday ended December 31,2002. Enclosed is a copy of the 2003 Approved Budget of the Elgin-St. Thomas Health Unit. The County of Elgin's portion of this 2003 budget is $1,172,395.00 which represents a $60,987.00 increase over 2002. If you have any questions, please contact me at 519-631-9900, ext. 202. í Cynthi St. John Chief Administrative Officer . . . . Copy: Mary Ens, Accounting Supervisor, Elgin St. Thomas Health Unit Enclosure 103 II CO/'IJt:[) --/0 L lu!J~ . . 02.-/ ¿¡ I D3 JJt$ ELGIN-ST. THOMAS HEALTH UNIT 2003 BUDGET - Approved January 22, 2003 FUNDING ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET DIFFERENCE 4018-204 City of St. Thomas (772,334 ) (814,715) (42,381 ) 4019-204 County of Elgin (1,111,408) (1,172,395) (60,987) 4015-204 Ministry of Health (1,883,743) (1,987,111) (103,368) TOTAL (3,767,485) (3,974,221) (206,737) 104 2003 BUDGET - Approved January 22, 2003 SALARIES ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 4410 Recoveries 12,000 12,000 0 5420 Management 546,100 631,200 85,100 5430 Nursing 993,200 997,800 4,600 5440 Inspectors 279,400 299,400 20,000 5450 Nutrition/Health PromolTCAlHYQienist 306,900 313,600 6,700 5460 Support 237,900 242,700 4,800 5470 Janitor/Securitv 30,800 34,300 3,500 TOTAL 2,394,300 2,517,000 122,700 Percentage (%) of entire 2003 budget 63.33% Percentage (%) of 2003 budget increase 3.26% FRINGE BENEFITS ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 5510 Vision 6,000 5,000 11,000 5515 Employer Health Tax 53,100 55,800 2,700 5520 Extended Health Care 110,800 93,400 (17,400 5525 Dental Plan 45,000 43,100 (1,900 5530 CPP 89,500 103,460 13,960 5535 OMERS 32,300 60,100 27,800 5540 LTD 47,000 51,000 4,000 5545 WSIB 19,600 22,100 2,500 5550 EI 67,800 61,600 (6,200 5555 Life Insurance 15,000 16,400 1,400 5560 Baby Benefit 16,300 15,600 (700 5570 Part-Time Benefits 6,200 12,000 5,800 5575 CharQed to Other Proorams 159,820 (59,484 336 TOTAL 448,780 480,076 31,296 Percentage (%) of entire 2003 budget 12.08% Percentage (%) of 2003 budget increase 0.83% PREMISES ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 4710 Rental Income 168,2901 159,200\ 9,090 5710 Rent - 99 Edward 402,395 402,395 0 5720 Housekeepino Suoolies 5,500 5,500 0 5730 Property Taxes 18,000 18,000 ° 5740 Grounds Maintenance 6,000 6,000 0 5750 Service & ReDairs 25,000 25,000 0 5760 GarbaQelWaste removal 1,800 2,000 200 5770 PUC - HvdrolWater 30,000 30,000 0 5780 Union Gas - Heat 14,000 10,000 (4,000 5790 Insurance re: Dremises 3,400 5,800 2,400 TOTAL 437,805 445,495 7,690 Percentage (%) of entire 2003 budget 11.21% Percentage (%) of 2003 budget increase 0.20% 105 HEALTH PROMOTION ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 4010 Prenatal Fees (2,000 (1,200 800 5010 Materials & Suoolies 34,000 47,500 13,500 5020 Travel 33,500 34,000 500 5030 Public Awareness/Promotion 10,000 25,500 15,500 5040 Membershios/Subscr.lLibrary 3,500 3,500 - 5050 Professional Development 14,000 14,000 - 5060 Meal Allowance 800 850 50 5070 Special Proiects 20,000 N/A 120,000 5080 CINOT - Consultinq Fees 26,000 25,000 11,000 5085 Cinot Claims 90,000 121,000 31,000 5090 Preventive Dental Services 5,000 3,000 12,000 TOTAL 234,800 273,150 38,350 Percentage (%) of entire 2003 budget 6.87% Percentage (%) of 2003 budget increase 1.02% HEALTH PROTECTION ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 4110 STD Clinic Grants 112,000 (12,000 0 4120 Sale of Pills (16,000 (16,000 0 4130 MOH Tobacco Fundinq 0 N/A 0 4150 Food Safe Course Fees ° (2,250 12,250 Inspection Fees ° (6,300 16,300 5101 Fees for Service STD/AIDS 12,000 12,000 0 5105 Oral Contraceptives 16,000 16,000 0 5110 Materials & Supplies - Sexual Health/STD/AIDS 16,000 16,000 0 5115 Materials & Supplies - Disease Control 10,000 10,000 ° 5120 Travel 34,000 34,000 ° 5130 Public Awareness/Promotion 9,000 3,000 16,000 5140 Memberships/Subscriptions 1,700 3,700 2,000 5150 Professional Development 10,000 10,000 0 5160 Meal Allowance 800 800 0 5170 Special Proiects 5,000 N/A 15,000 5175 Food Safe Course Expenditures 0 2,250 2,250 TOTAL 86,500 71,200 (15,300) Percentage (%) of entire 2003 budget 1.79% Percentage (%) of 2003 budget increase -0.41% 109 CORPORATE COSTS ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 4610 Interest Earned (23,000 (13,000 10,000 4620 Other Revenue ° - 0 5603 Office SuoDlies 10,000 10,000 ° 5607 Printina 10,000 14,000 4,000 5610 Teleohone 26,000 25,500 1500 5615 Postaae 8,500 8,500 0 5617 Courier 2,000 2,000 ° 5620 Office Eauioment Maintenance 20,000 19,000 (1,000 5625 Office Eauioment Rental 1,100 7,000 5,900 5630 Advertisinn - Staff Recruitment 3,000 1,000 (2,000 5635 MeetinQ Exoense 700 800 100 5640 Business Insurance Allowance 1,000 1,000 ° 5645 Advertisina/Promotion/MarketinQ 5,000 5,000 ° 5655 Recruitment Exoenses 2,000 2,000 ° 5660 LeQal 7,000 7,000 ° 5665 Audit 8,000 7,500 (500 5670 Bank Charaes 6,000 6,000 0 5675 Insurance Excludina Premises 12,000 20,000 8,000 5680 Staff Recoanition 3,500 3,000 (500 5685 Labour Relations 24,000 26,000 2,000 5690 Furniture & EQuioment 6,000 3,500 (2,500 5695 ComouterlT echnoloQv/Eauioment 10,000 7,500 (2,500 TOTAL 142,800 163,300 20,500 Percentage (%) of entire 2003 budget 4.11% Percentage (%) of 2003 budget increase 0.54% ADMINISTRATION COSTS ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 5860 Travei 1,000 1,000 ° 5870 Memberships/Subscriptions 5,500 8,000 2,500 5880 Professionai Development 4,500 4,500 0 5890 Meal Allowance 300 300 ° TOTAL 11,300 13,800 2,500 Percentage (%) of entire 2003 budget 0.35% Percentage (%) of 2003 budget increase 0.07% BOARD OF HEALTH COSTS ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 5810 Travel 1,200 1,200 0 5820 Meetinn Exoense 500 1,000 500 5830 Honoraria 8,000 7,000 (1,000 5840 Conferences/Conventions 1,500 1,000 (500 TOTAL 11,200 10,200 (1,000) Percentage (%) of entire 2003 budget 0.26% Percentage (%) of 2003 budget increase -0.03% 107 PART VIII COSTS ACCOUNT # ACCOUNT NAME 2002 BUDGET 2003 BUDGET Difference 4360 Inspection Fees (56,200 (57,500 (1,300 4140 Property Enouiries (12,000 (12,780 (780 5355 Salaries 50,600 51,900 1,300 5360 Benefits 9,600 10,380 780 5365 Materials & Supplies 500 500 0 5370 Travel 6,000 6,000 0 5375 Advertisino/Public Education 0 0 0 5380 Memberships/Subscriptions 0 0 0 5385 Professional Development 500 500 0 5390 Leoal/Audit 1,000 1,000 0 TOTAL 0 0 0 Percentage (%) of entire 2003 budget 0.00% Percentage (%) of 2003 budget increase 0.00% 2002 BUDGET I 2003 BUDGET I Difference 1 TOTAL 3,767,485 3,974,221 I 206,736 1 5.49%1 TOTAL % INCREASE l' r' Q ¡yy ONTARIO February 20, 2003 Municipal Associations Join Together To Offer Ontario's First On-Line Municipal Directory TORONTO - Three of Ontario's largest municipal associations have combined their efforts to develop Ontario first comprehensive on-line municipal directory of information that will make the task of finding municipally elected officials or municipal senior staff easier. The Association of Municipal Managers, Clerks & Treasurers of Ontario (AMCTO), the Ontario Good Roads Association (OGRA) and the Association of Municipalities of Ontario (AMO) have each agreed to merge their core contact information into a combined master database to then be offered via the Internet. "Right now, organizations who want to locate key municipal officials must contact each association separately or sort through various information sources to get what they need," said a spokesperson for the group. "By offering an on-line solution, we expect that the data will always be readily available and as current as possible." Access to the information will be provided through a subscription service offering three levels ranging from a basic single-user option to a corporate-wide group option. At the higher levels users will be able to develop their own profiles enabling them to do such things as customizing mailing lists, doing broadcast faxing and e-mailing, and receiving change notifications. A free trial period is scheduled to begin on March 1 st with a full launch slated for April 1 st. Those who choose to subscribe during the free trial period will receive a 10% discount off their first year's subscription fee. At the present time, municipal contact information is provided in hard-copy and CD-ROM versions, both available from the AMCTO. AMCTO has stated that it intends to continue providing both those formats. - 30- For more information about the on-line municipal directory, visit http://mdir.authorities.ca Å'SSGGiaìloo of Mtlnioipal Iv1afl¡¡gefS, ... Clarks oodTreaoo¡'f$ ... of Of1ìaoo 15° 1'0'4 11Ül Floor 11e étage Ferguson Block Édifice Ferguson Queen's Park Queen's Park Toronto, Ontario Toronto, Ontario M7A 1N3 M7A 1N3 Tel: 327-2764 Fax: 327-4194 REAL ESTATE PLANNING February 20, 2003 The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5VI Attention: Mark McDonald Re: Potentiallv Surplus Provincial Pronertv The above property is being sent to you to determine if your municipality has any interest in acquisition. Project #6985: Vacant land located at 71- 81 Princess Avenue, Parts I to II. The property is located along the east side of Princess Avenue, just two lots south of the intersection of Princess Avenue and Wellington Street, near the downtown core. The property is 1.49 acres in size and is presently zoned Railway Industrial (M3-6). The surrounding lands are under private ownership. In accordance with our policy and procedures, we circulate details of available property to all Provincial Ministries to determine their interest in any future use. If no Provincial need exists, we offer the property to the local and/or regional municipality prior to disposition to the general public. If your municipality is interested in acquiring this property at market value, kindly advise in writing us on or before March 14, 2003. If no response is received we will assume you have no interest in acquisition and will proceed with disposition accordingly. Please call me at (416) 327-2764 if you require any further information. Yours truly, Laurie Ann Egan Asset Reviewer ·d {¡ F\ :1 ;.JW PlAN. :ÖFsqRVEY or,'J>A!m:Of ~()NDóN "mD-,PORt ZfANLEYWlWAY -PLÆN",?, cqyQf- sr-TJ.lÕMÀS ~PI'MIH . ;,;-;;;¡-. , , 1 ¡ I í I í I / i ! ;¡ ,4 , , í I I ¡ I -~ / I I / , , , , I , í í I / I J r: I I I I í I ! ¡ I i í I I , ! I I / I I ! I , r ! I , I :"- ~ , ~ 4 " pC- , ¡.IV , , o o " ¡ ~"_--..CJ ROSl:B!'!?ý pjACE i<",nwf¡;"',¡' N , ',,-. . LO , t, s J S~¡j:RiF~æ""". ~=~~..;;:¡~~ , :'>""",,,.,,,"",, "" ai~~î~:'::5~~ "~OI- s / ¡ tx>/W,¡>,/~ 1JMÃRI(Y¡;.v;¡}~"""", l'n~"~=:'11i"'Jl'~/<Jm'HIP: -_'NS8$'1$~%}~g}"7'~ "",,¡51f&9r':~~~~:,,1$!1 Administrative SelVÌces Department Administration Buìlding 450 Sunset Drive, St. Thomas, Ontario, N5R 5V1 Phone: (519) 631-1460 Ex!. Fax: (519) 633-7661 County of Elgin www.elgin-county.on.ca Fax To: City of St. Thomas Att: Roy Main Fax: 633-9019 Phone: Re: FYI From: Administrative Services Date: March 11, 2003 Pages:~ J CC: o Urgent o For Review DPlease Comment o Please Reply o Please Recycle -Comments: THE INFORMATION IN THIS FACSIMILE IS INTENDED FOR THE NAMEO RECIPIENT ONLY. IT MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNOER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT. OR RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, ANY DISSEMINATION. DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, OR THERE ARE ANY PROBLEMS IN TRANSMISSION, PLEASE NOTIFY US BY TELEPHONE. 11 th Floor 11 e étage Ferguson Block Édifice Ferguson Queen's Park Queen's Park Toronto, Ontario Toronto, Ontario M7A 1N3 M7A 1N3 Tel: 327-2764 Fax: 327-4194 REAL ESTATE PLA1~NING February 20, 2003 The County of Elgin 450 Sunset Drive St. Thomas, ON N5R5Vl Attention: Mark McDonald Re: Potentiallv Surplus Provincial Property The above property is being sent to you to determine if your municipality has any interest in acquisition. Project #6985: Vacant land located at 71 - 81 Princess Avenue, Parts 1 to 11. The property is located along the east side of Princess Avenue, just two lots south of the intersection of Princess Avenue and Wellington Street, near the downtown core. The property is 1.49 aCres in size and is presently zoned Railway Industrial (M3-6). The surrounding lands are under private ownership: In accordance with our policy and procedures, we circulate details of available property to all Provincial Ministries to determine their interest in any future use. If no Provincial need exists, we offer the property to the local and/or regional municipality prior to disposition to the general public. If your municipality is interested in acquiring this property at market value, kindly advise in writing us on or before March 14,2003. If no response is received we will assume you have no interest in acquisition and will proceed with disposition accordingly. Please call me at (416) 327-2764 if you require any further information. Yours truly, Laurie Ann Egan Asset Reviewer ~ 1 (-., I·' V . . 2 , i ! í ¡ , , --l , , i ¡ ! I , , .-1 , ROSCBEP.Y PlACE R"."""''''_''' ---"T! " ,-~-;;;-=-- " n ! L A N~i '8'¡, :1 " l' ~.4' "j" ""..... I:,:: . " ji;' 1/': i ~ ¡i ~ i _ 4'. ¡-...!-.......!.- c........,;,.'"""''''.;''' c.. __"_~~=>_._. ._,,_,,___,=,__,_~__^ ~-_______ d.. "~~'________'_"__' , i I i i ! j r . Y£liíNG-TONS!li'El7 ==-."" ~¡-$~~J~j~ /' J ~-'-:.:.' ---?~\'-~' ;.:::-:-",-7-.<-1, ! 1 _, Jff '---, '''.J''~.. '~ i ,F-- ""-. ..."' If II ! '[ . Ii .L I !w /1 * / ,..". -." ì .\ ' '+S',_ ".,';....,'''' f í ~j ~;!.;J.-:.1 ~ \ ; ~ ¡ , ~ > " " þ.. ~ ~ ì I , , , ! ,vA ,. ,. ,. Pl.N<l\!I-~ "";,y-""" -.-,.,... <.¿G"- 2cl~- .~ -........ """"'-- , ~ , ,', _0111" , G' ,0 a -~ C H !: C ... c [ ,=:.._~ 7::'::~,""" _~i t:~~j-~~!-~~~-~~I .' =f"¡-¡;:;;;'T-'" ,_..~~ ,~~._' !t=::TI=='1 ~-='--"';;;¡'-~"'¡'---r- ~ , L:"""':':~~".7~,·- , ¡ , ì , I ! ¡ f i i ! ì i ! f ; , , ¡ ! I ¡ i I , i ¡ f ¡ I N wtE s J ~~, t-..,.·~~_ ~~~-:E:::~=::- ..._-~..........,- _:tJÇð~ ;..~"it:.. SE'A/lJNCRëfU!ENCI: ¿r.=~~7-t:.~,~......... PlAN OF SURVEY 0'.""'"0' LONDON AND PORT STANl£Y RAJLWAY BLOCK PlAN J . CITY OF ST THOMAS <:Q1,I>1'>'Oftl.Ol>l ,,"" _._....._..~..-- ""........""",,"",,_...~ ......_.._......_~--- ""..--'"" """"""".._"",... "._, '", ...-....:: ~¡~ ().'iUK/l:JJ.<MJ=r.<mI' f~Jt1RtXSsnraT.~ JJôI:lIW; """'-"lO 105I/:JI'S 1'11:(51")=1-"=/2 . 1'.cr(>:J1»nl_l:h.1 J.I;~lS!iftcrlAANS~JO,I.19~! IIIGI<WA'!' , - ~'H'?-t2.. I'i' ! . í r~ " f ~iJ ~ .'5 !: 35 -- , , ~: " > /, ì ¡ j- . , i~ ! . 1= / ,. ~ ! 26 > , ~) " , ~ ., ! 1 i ~ ì 1-1.,' 1 ¡- ;}, " a.J; .. , if ill ~! il of ~-,-,-, . ! ~ / , 0 M¡ .. --. 0 ~1 ¡.~ , "- ,0 , , , ::" " ~§~ ~) -- ,., ~!1 ':t~ ~H ~(~ or' Û!"V " .. ... ,t "",..., "'.C'I ~ '" ~ ~ " A N , c , , , n~· , 0' ¡' .~ (ö) I· ",~ I; ò' ...-, - --,,"..- ~, ;},. a.r. ... ~: , . ". -f . K..~ , , ~' ; I f ! , , ! I ! ; I , I ® Ontario 56 Wellesley Street West 7'" Floor Toronto, ON M7A 2E4 Ph: (416) 314-8200 Fax: (416) 314-0648 globaltraders@eoi.gov.on.ca Ontario Exports Inc. February 11,2003 Mr. Duncan McPhail Warden The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5VI fEB 1'7 2003 Dear Mr. McPhail: It gives me great pleasure to introduce you and your team to the Ontario Global Traders Awards ceremony and Export Forum}n London on April 10, 2003. Ontario Exports Inc., lead program sponsor RBC Global Services, and our partners in exporting are committed to supporting and celebrating the achievements of Ontario's top exporters, business leaders, and students. I am happy to note that 2002 marks five years of the Ontario Global Traders Awards' celebration of exporting excellence. The day's itinerary also includes an Ontario Export Forum prior to the awards ceremony. Here you can discover new export market opportunities and share successful export strategies with fellow business leaders in your region. With the Export Forum, we have assembled a network of private and public sector export service providers and business leaders under one roof, to help our SMEs boost their performance in export markets. Enhancing Ontario's exporting opportunities and capabilities in world markets is vital to the continued prosperity of small and medium-sized enterprises (SMEs) and the province as a whole. I encourage you to review the enclosed program brochure. You will see why we are excited about the array of networking and learning opportunities we are offering this year's delegates, and the high calibre of our moderators and presenters. I look forward to your joining us as we celebrate five years of exporting excellence at the awards ceremony and export forum in London on April I 0,2003. Sincerely, ~~ Bonnie Winchester President and CEO Enclosure 11 2 www.ontarioexportsinc.com QF9.10.28 Rev 3 03-Jan-9 2002 ONTARIO GLOBAL TRADERS AWARDS & EXPORT FORUM SOUTHWEST REGION 'THURSDAY, APRIL 10, 2003 - BEST WESTERN LAMPUGHTER INN & CONFERENCE CENTRE, LoNDON, ONTARIO Register online at www.ontarioexportsinc.com or fax registration form to: (416) 314-0648 REGISTRANT INFORMATION Name Title Industry Sector Company Address Tel. Fax E~mail City Postal Code Province Individual Fee Individual Student Fee REGISTRATION FEE Awards Ceremony $50.00 $35.00 Ontario Export Forum $50.00 $35.00 Ontario Export Forum & Awards Ceremony $85.00 $50.00 * For multiple or group registrations, please provide name(s), contact information and discussion group selection where applicable. GST registration number: R124668666 Group Rate *Number of Registrati6ns! Registration Amount (8 people) Groups Rate Owing $350.00 X =$ (not applicable) X =$ $585.00 X =$ GST (7%) $ Total $ PAYMENT OPTIONS o Please invoice me o Payment enclosed - Cheque o MasterCard Card Number o Amex o Visa Expiry Date Cardholder Signature Cardholder Name Please make cheque payable to: Mail cheque to: Minister of Finance re: Ontario Global Traders Ontario Exports Inc_, c/o Ontario Global Traders Awards 56 Wellesley Street West, 7th Floor, Toronto ON M7A 2E4 Cancellation Policy: Registration fees will be reimbursed only if a refund request is received in writing via fax to 416-314-0648 ten calendar days prior to the event date. SPECIAL REQUESTS Special meal requirements Mobility or other requirements (please specify) ROUND TABLE DISCUSSION GROUP SELECTION Delegates can participate in a maximum of two discussion groups. NOTE: Track 1 and Track 2 run concurrently. Sessions will run from 10:10 a.m. to 11 :10 p.m. and then repeat from 11:10 a.m. to 12:10 p.m. Please select a total of two first choices and two second choices among the options listed. TRACK I - First Second Expanding Your Export Markets Choice Choice DEVELOPED MARKETS: U.S.A. Western Europe (UK, Germany. France, Netherlands) Australia and Japan EMERGING MARKETS: Eastern Europe (Russia, Ukraine) Central Europe (Hungary, Poland, Czech Republic) Middle East & Africa Asia Latin America China TRACK II - First Second Enhancing Your Global Growth Strategy Choice Choice Financing your International Operations and Getting Paid Finding the Right Foreign Markets for your Products and Services Adopting New Technologies to Secure Competitive Advantage in World Markets Understanding Regulatory Environments Business Careers in International Trade Government Procurement Opportunities in the U.S. Strategic Alliances and International Business Partnerships For more information, call 416-314-8200 or toll free at 1-877-468-7233 or visit our Web site at www.ontar¡-oexDortsinc.com 11 3 Ministry of Health and Long-Term Care Office of the Minister Ministère de la Santé et des Soins de longue durée Bureau du ministre NÆ - Ontario 10th Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A2C4 Tel 416327-4300 Fax 416326-1571 VoNoIW.gov.on.ca/health 1 De étage, édifice Hepburn 80, rue Grosvenor Toronto (ON) M7A 2C4 Tél. 416327-4300 T éléc" 416 326-1571 www.gov.on.ca/health Mr~f Heffren Deputy Clerk County of Elgin 450 Sunset Drive 81. Thomas ON N5R 5Vl FEB 28 2003 Dear Mrs. Heffren: Steve Peters, MPP, Elgin-Middlesex-London has forwarded your letter regarding the repatriation of physicians to the province. I appreciate your taking the time to write in support of the City of Weiland and the opportunity to respond. Our government is committed to ensuring physician services are available to meet community needs. We also recognize the significant contribution that International Medical Graduates (IMGs) and Ontario-trained physicians, such as the individual mentioned in the resolution, make to our health care system and believe these valuable groups of skilled providers can help alleviate physician shortages throughout the province within a short time frame. That is why we have committed to several new initiatives which will enable more physicians, including IMGs, to access the assessment and training required to practise medicine in Ontario. On November 21, 2002, the Premier and I announced a new eight-part strategy to reduce barriers to registration for IMGs and other non-licensed physicians. These initiatives are based on the recommendations of the College of Physicians and Surgeons of Ontario (CPSO)-sponsored Physician Resources Task Force and are designed to enable qualified physicians to become licensed and begin practising in Ontario much sooner. Over the next five years, these eight initiatives will bring more than 650 physicians into practice, and by 2010/11 more than 1200 physicians into the system. As a result of other recently introduced government initiatives, we expect to see an increase of a further 1000 new physicians. We have been working towards implementing the majority of the new initiatives in 2003 and 2004. I have attached a general contact sheet for your information that highlights current IMG programs as well as new initiatives. 1671-01 (02106) 1 J 4 7530-4658 ...2 Z02-12466 -2- Mrs. Sandra J. Heffren General infonnation on the eight-part strategy is available from the Internet at www.gov.on.ca/health/ or you may call the new IMG Infonnation Centre at 416-978-8336. I trust that this infonnation is of assistance to you, and again thank you for writing. Yours very truly, 1671-01 (O2l06) 11 5 7530-4658 National Certification and Registration to Practise Contact Information NATIONAL CERTIFICATION FEB 23 2003 Royal College of Physicians and Surgeons of Canada (RCPSC) Tel: 613-730-8191 Web site: www.rcpsc.medical.org/engIish/residency/certification/index.php3 · the national organization responsible for examining knowledge of specialist physicians and surgeons in Canada leading to certification · as of January 2001, the RCPSC began reviewing applications trom International Medical Graduates (TIvlGs) to assess ror some international training systems (see RCPSC web site for listing) College of Family Physicians of Canada (CFPC) Tel: 416-961-1711 Web site: www.cfpc.ca/education/exams/requirements/familymed.asp · the national organization responsible for examining knowledge of family physicians in Canada leading to certification · as of January 2002, graduates of family medicine training programs accredited by the Accreditation Council for Graduate Medical Education (ACGME) are eligible to take the certification examinations REGISTRATION TO PRACTISE IN ONTARIO (LICENSURE) College of Physicians and Surgeons of Ontario (CPSO) Tel: 416-961-1711 Web site: www.cpso.on.calInfo-physicians/info-phys.htm · the CPSO is responsible for registering physicians to practise medicine in Ontario · certification by the RCPSC or the CFPC is the primary route to an independent certificate of registration to practise medicine in Ontario Ontario Ministry of Healfu and Long-TeDIl Care November 22, 2002 III 116 Recently Announced and Existing Ontario Assessment and Training Programs EXISTING MINISTRY PROGRAMS Ontario International Medical Graduate Program (OIMGP) Tel: 416-978-2459 Web site: www.library.utoronto.ca/medicine/oimg , · 50 positions per year funded by the Ministry of Health and Long-Term Care · 36-48 weeks of pre-residency training followed by complete residency training in family medicine or an underserviced specialty leading to certification · basic requirements: Canadian citizen or landed immigrant who has completed an undergraduate medicine program and has lived in Ontario for minimum one year Assessment Program for International Medical Graduates (APIMG) Tel: 416-979-2165 x 254 Web site: www.cou.on.ca/health/HOME/IMG/IMGHomePage.htm · 40 ministry-funded positions per year plus 10 new positions starting 2003-04 (see recently announced initiatives) · six month clinical skills and training assessment administered by the Council of Ontario Universities and up to two years of training if required · physicians will be required to arrange practice in an underserviced community in Ontario once accepted into the assessment program · basic requirements: fully qualified in home country with 12 months of practice within the past three years Repatriation Program Tel: 416-327-8339 (Ministry Contact: Brett Fernandes) E-mail: HPBProgramOfficer@moh.gov.on.ca Web site: www.gov.on.calhealth/english/ministry/recruit/rec_190702.html · 15 ministry-funded positions plus up to 30 new positions starting 2003/04 (see recently announced initiatives) administered by the Ministry of Health and Long-Term Care Up to two years of additional postgraduate training in Ontario to meet the certification requirements of the Royal College of Physicians and Surgeons of Canada (RCPSC) basic requirements: Canadian citizen or landed immigrant who has completed postgraduate residency training and requires additional training to meet national certification requirements as determined by the RCPSC · · · ~ Ontario Ministry of Health and Long- Tenn Care December 3, 2002 11 7 1/3 RECENTLY ANNOUNCED INITIATIVES " The following initiatives are part of our govemment's recently announced eight-part strategy to reduce barriers to registration, assessment and training for International Medical Graduates (IMGs) and other non-licensed physicians. These initiatives are currently under development. Please monitor the web sites provided for additional details as they become available. , College of Physicians and Surgeons of Ontario (CPSO) Practice Based Assessment Tel: 416-967-2610 Web site: www.cpso.on.ca/Infoyhysicians/info-phys.htm NOTE: The application package for this new program is currently being developed and should be available by mid-December 2002. Interested physicians may leave their contact infonnation with the CPSO or continue to monitor the CPSO web site for regular updates. · The program will offer physicians who have completed medical training and are now in active, full-time medical practice outside Ontario access to a streamlined assessment and registration system. · Program participants will receive an evaluation of their clinical knowledge and skills within their current medical practice. Physician Extender Pilot Program · The program will offer training to IMGs that will lead to employment as a physician extender. It will initially begin with supervised anaesthesia services, and will consider nurses and respiratory therapists for training in this area as well. · The program will be offered in teaching hospitals, commencing with University Health Network (UHN), but will be considered for smaller community hospitals and other specialties in the future. Advanced-Level Postgraduate Trainiug Positions · Up to 60 positions for 2003/2004 and 85 positions annually fÌom 2004/2005 including: · 10 new positions for the APIMG program (see existing programs); . · up to 30 new positions and eligibility criteria for the Repatriation Program (see existing programs) and; · at minimum, 45 new advanced-level postgraduate positions (to be implemented) targeting IMGs in need of advanced-level training to become licensed to practise medicine in Ontario. · All of the above positions will eventually be offered through a single point of access screening system (under development). ~ Ontario Ministry of Health and Long-Term Care December 3, 2002 2/3 118 Entry-Level Postgraduate Training Positions · Up to 25 entry-level postgraduate training positions will be offered per year for Caµadian Medical Graduates for 2003/04 only, through CaRMS (in place). · 25 entry-level postgraduate training positions will target IMGs as of2004/2005, through CaRMS (under development). IMG Resource Centre Tel: 416-978-8336 E-mail: img.resources@utoronto.ca , · Interim infonnation services are being provided by the International Medical Graduate Resource Centre; · This new office will provide centralized infonnation and assistance to guide IMGs through the system of seeking registration to practise in Ontario. · The office will be integrated within a coordinated provincial assessment system that provides a single point of entry for IMGs. ~ Ontario Ministry of Health and Long-Term Care December 3, 2002 3/3 11 9 Ministry of Culture Minister Ministère de la Culture ~ ~ Ontario Ministre 12th Floor, Ferguson Block 77 Wellesley Street West Toronto, ON M7A 1N3 Tel: (416) 327-2333 Fax: (416) 327-3790 12° étage, Édifice Ferguson 77, rue Wellesley ouest Toronto. ON M7A 1N3 Tél.: (416) 327-2333 Téléc.: (416) 327-3790 FEB 13 2003 Dear Heritage Partner: It is my pleasure to share with you some good news for Ontario's heritage. Some long-awaited changes to the Ontario Heritage Act came into effect with the enactment of the Government Efficiency Act, 2002 on November 26th. Amendments contained in the Government Efficiency Act, 2002 clarify, update and streamline provisions in the Ontario Heritage Act related to archaeology and municipal heritage protection tools. The amendments were based on recommendations received by the Ministry from Municipal Heritage Committees (formerly referred to as LACACs), municipalities, heritage organizations and other stakeholders over the past several years. Please find enclosed a bulletin outlining the key changes to the Ontario Heritage Act. If you have questions or would like further information, please contact Dan Schneider, Senior Policy Advisor, with our Heritage Policy and Program Development Unit, at (416) 314-7165, or bye-mail at dan.schneider@mczcr.gov.on.ca. The province's heritage resources contribute to the quality of life and economic development in our communities. These amendments to the Ontario Heritage Act help strengthen the tools available to municipalities to preserve and promote our heritage for today and for the future. Thank you for your interest and your support for heritage in Ontario. Yours truly, Enclosure 120 ® Ontario Ministry of Culture "~__.._...,_,.__ __"___"__"'_'__W"_"'__"__'_~ . '''~.'._''-''''-'--- ._..._____'_n_.____. Good News for Heritage Improvements to the Ontario Heritage Act The Ministry of Culture has made changes to the Ontario Heritage Act as part of the Government Efficiency Act, which received Royal Assent on November 26, 2002. The Government Efficiency Act amends legislation across government to clarify, update, streamline and improve provisions. The amendments to the Ontario Heritage Act focus on archaeology and municipal heritage protection tools. The key changes are outlined below. Archaeology Changes ~ Clarify that a licence is required to alter or remove artifacts from an archaeological site (a licence is not required for normal agricultural work or routine maintenance of property) ~ Clarify that archaeological sites inClude marine sites . ~ Simplify the Act by replacing the various terms used for archaeology with the single term "archaeological fieldwork" ~ Allow the Ministry to define by regulation key terms that are not currently defined in the Act (e.g. "archaeological site") 121 ~ Give the Ministry the ability to put in regulation licence categories, eligibility criteria and requirements ~ Clarify that the Ministry licenses individuals, not companies or institutions ~ Specify that the activities proposed by licence applicants must be consistent with the conservation, protection and preservation of Ontario's heritage ~ Provide the Ministry with the option to issue lifetime licences in the future ~ Take licensing forms out of regulation so they can be updated more easily Built Heritage Changes ~ Change Local Architectural Conservation Advisory Committee (i.e. LACAC) to "municipal heritage committee" to update name ~ Allow municipal heritage committees to advise council on all cultural heritage matters, not just buildings and districts (e.g. archaeological sites, cultural landscapes) ~ Allow muhicipalities to designate property and acquire heritage easements on property of "cultural heritage value or interest" (replacing "historic or architectural value or interest") to reflect the broader meaning of heritage ("cultural heritage" will be defined by regulation) Built Heritage Changes cont'd. ~ Require that the "reason for designation" statement include a description of the specific "heritage attributes" of the property so it is clear what aspects need to be conserved ~ Strengthen demolition controls across Ontario by: · allowing municipalities to prohibit demolition of designated properties until the owner has obtained a permit for a replacement buiiding · providing that the replacement building must be built within two years (council can waive or extend this time limit) increasing the maximum fine from $250,000 to $1 million for illegally demolishing designated properties Fourteen municipalities have already adopted these provisions through special statutes · ~ Allow individually-designated properties to be included in heritage conservation district designations (individual designation controls continue to apply to these properties) ~ Require municipalities to give notice of by-laws designating heritage conservation districts. Remove the requirement that the Ontario Municipal Board approve these by-laws where there are no objections {ITmario Municipal Board continues to approve by-laws where objections exist). ~ Allow municipalities to recover the costs of restoring illegally altered properties in heritage conservation districts (municipalities already have this power for individually designated properties) ~ Require municipalities to include- heritage conservation districts in their register of designated properties to provide a single source of information to property owners and the public ~ Allow municipalities to set their own fees for extracts from the municipal register of designated properties by removing the requirement that these fees be regulated under the Act . ~ Remove the requirement for a municipality to obtain Minister's consent to prosecùte for an offence under. the Act If you have questions or comments about changes to the Ontario Heritage Act, please call or write: Dan Schneider, Policy Advisor Heritage and Libraries Branch (416) 314-7165 dan.schneider@mczcr.gov.on.ca 122 2 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 ~ ~ Ontario Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 Tel: (416) 325-7250 Fax: (416)325,7262.. Email: steve__peters"mpp @ontla.ola.org STEVE PETERS, M.PóP. ELGIN - MIDDLESEX - LONDON T et: (51!).) 631-0666 Fax: (519) 631-9478 .. Toll Free: 1-800-265-7638 . Email: steve ~peters-mpp-co @ontla.ola.org FEB 102M3 February 6, 2003 Honourable Janet Ecker Minister of Finance Frost Building South 7th Floor, 7 Queen's Park Crescent Toronto, ON M7 A I Y7 Dear Minister: Please find enclosed a letter ftom the Honourable Jerry Ouellette to the County of Elgin regarding available funding for a project to stem erosion on the north shore of Lake Erie. Also find enclosed the County's letter, a letter ftom my office and background material. Minister, I appreciate the response ftom your colleague but I ani not satisfied with its contents. I am now re-directing this issue to your ministry. I am asking you to find room in the final budget to financially hdp the County of Elgin address the erosion along County Road 42 that has forced the closure of a portion of the road for safety reasons. County council, as do I, believes this project could potentially become the blueprint to solve similar erosion problems near roadways across the province and perhaps throughout Canada. Minister, I would appreciate your reviewing this issue, responding to the County of Elgin and forwarding a copy of your letter to my office. Thanking you in advance for your time and consideration. Sincerely, &~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5VI Honourable Jerry Ouellette, Minister of Natural Resources 123 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A1A4 ~ ~ Ontario Constituency Office: 542 Talbot Street SL Thomas, Ontario N5P 1C4 Tel: (416) 325'7250. Fax: (416)325-7262 Email: steve_peters"mpp @ontla.ola.org STEVEPETER8, M.P.P. ELGIN' MiDDLESEX: LONDON Tel: (519) 631-0666 F?!c(?19) 631-9478 Toll Free: 1-800-265-7638 EmaiL: steve_peters-mpp-co @ontlq.ola.org FEB 10 2D03 February 6, 2003 Honourable John Manley Deputy Prime Minister and Minister of Finance 140 O'Connor, 21 st Floor, East Tower Ottawa, ON KIA 085 Dear Minister: Please find enclosed a letter rrom the County of Elgin that endorses a resolution by the County of Essex (also enclosed). The resolution calls on the federal government to co- operatively work with the Province of Ontario to make the province a partner in providing tax incentives for corporations and individuals and by providing capital to the Ontario Municipal Economic Inrrastructure Financing Authority in order to further promote economic growth in Ontario. Minister, I would appreciate your reviewing the resolution, responding to the County of Elgin and forwarding a copy of your letter to my office. I thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin- Middlesex-London Cc: The County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5Vl Honourable Gar Knutson, Secretary of State (Central and Eastern Europe and Middle East) Honourable Janet Ecker, Ontario Minister of Finance 124 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 ~ ~ Ontario Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Tel: (416)325-7250 Fax: (416)325-7262 Email: steveyeters-mpp @ontla.ola.org STEVE PETERS, M.P.P. ELGIN -MI[)DLESEX- LONDON Tel: (519) 631-0666 Fax: (519) 631-9478 TbllFree: 1-800-265-7638 . Email:s:tève_peters-mpp-co @ori:tla.ola.org FEB 1 () 2003 February 6, 2003 Honourable Tony Clement Minister of Health and Long-Term Care Hepburn Block, lOth Floor 80 Grosvenor Street Toronto, ON M7 A 2C4 Dear Minister: Please find enclosed a letter from the County of Elgin that endorses a resolution from the City ofSt. Catharines (also enclosed) that asks your government to disallow the practice by some communities to provide financial incentives to lure medical professionals to their communities. Minister, I would appreciate your reviewing the letter and the resolution, responding to the County of Elgin and forwarding a copy of your correspondence to my office. I thank you in advance for your time and consideration. Sincerely, ~\k Steve Peters, M.P.P. Elgin-Middlesex-London Cc: The County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5VI 125 IIZlZ1/113 Z3:117:1Z ):;:;T; 1I:;:;UL1HTIUIt Ut"!-) 1 ~l~ bjj (bbl LLEHH-Elgln LO rage tltIZ FEB-2I-03 FRI 05:45 PM 260 FAX NO, 416 971 6191 p, 01/02 A·~~P"','''''!''' > '~ ( ./\ '~ U ^~.,..."""nl.,f Þ!I\II. 'II ,hl:,~ ,,¡t.mt.\\Î., -.-~-"...""",-,-- Please Read This A'rTENl'tOI'-: : " 'Hea~$ of Ço~mçil Members of Council ~nd Senior Municipal Staff . : ,,,,".,.;,,2Pº3AMÖ A!'Inl!a\ Conference " , Hcal' l\1uaidl,al C.ollc:lgllc: lh~ AS5oti:l1in\1 "r MmÙcipalitic3 nf OulaL'io works YC'(1r roulld in roprcs~1,Ling Ihe OatlSC orl,\eal gOVCl'1U11onl. lll1""gl1 "m' '·lldc:1v"lIro,. we identify lopies "finleresl, speukers of nole, and new approaches ofchoiec Ih"thave tho POl<'llli"' to be iJ1oorp"'~led into the nn"u.1 AMO ConfcTimcc. Thb year's ('onloroll00 ~ being l1elel nllhc Royal York Hote!, August 17 to 20. It Is shnping up to be OI1e of the he,¡ o""fcrence< y"l. witl. infol111ßlion and idea, ¡hal will eq\1ip you for the ohallenges Ihal face the municipal pnlillcioll on a day 10 dL1Y ba.,i5, Topics will bo tim~ly, nelworkingopportt1nitics will he extensive and ¡herewiII be .¡ga¡ ¡¡"all! OPP"¡¡Illlities lo he:,r Il\ember. orthe provincial cabinet. With over a dozen workshops heing plonJ1eLl ;1m! [,!""VCJ'í11 policy discus:-:ion forl1rn~. dch.:tr.tl~S will get an incredible l'etUJ"l1 01'1 their l'cgistration inyc!oitrn~nt. 1~Ir\y 1\!gíslrali"J\ {o the 2003 AMO Annual Conf~rcnee ensures a SpOI is reserved for you. Itprovides nn upward S:lVillg~ or uvcr 301% - valll~blc .s~ViIlgS on top ofv;2Il\tú! Fnd",ed you will 'ind ao AMO e01Jf.rence registration 1'onn which is also available 01J our w~bsitc at )~J1L\"'':1!.lli.!..\'ll..q. PI case compklc the registration 1'01111 alld rcturn to AMO with payment to takc full advantage of tl", ó~v¡ngs. R\.'sLlvalions tor ~~cc{)mil]od"iion (;It the: Fuim)Ollt ROY:11 Yorl<. can be made as follows: N~U"n,,1 RC5l'rvatiun<: l)jrcct to hotol: Direct r,is; 1'011 free 1-800-441-1414 416-863-6333 416-860-5008 Milke :;L¡r~ you register today! Yours V~I'Y :)in.("!Jr..:ly. ~B,.~f Ken fJ""hr;ofì, AMO rr~s¡dc1Jl 126 o I 0 - 0 PAYABLE TO: ASsociation of Municipalities Df Ontario 1 0 393 Universi Avenue, suite 1701, TorDnto, ON M5G lE6 I Registrations will NOT be processed unless accDmpanied by proper payment. Only CREDIT CARD payments may be faxed to 416-971-9372 REFUND POUCY: Cancellations must be requested in writing on or before August 1, 2003. . An administration fee of $65.00 <includes GST) will apply. REGISTRATION INQUIRIES: Gwen Rideout. 1-877-426-6527 or 416-971-9856, Ext. 330. Fax: 416-971- 9372 Emai!: conference@amo.municom.com Ex Date: .- fo;" voting purposes, County Caucus Northern Caucus Rural Caucus Toronto Caucus ~..l:..!(=-I.'~}{; ELECTED DFFlCIAlS mvst d.dare 1I1.;r o large Urban Caucus o Regional Caucus o 5mall Urban Caucus ::c' C> ""' '-. C> ""' .... '" "" " '" '" w .' . Type of A B C D E . Registration F.II Registra~on Full Reg - No Ba"'lilet ~ Day . r·~ondè.y 1 Oay - Tuesday V, Day· Wedne<day COmpanion Exta Ban~uetTickets I /kJeS nrJt indude St!.$ia.7S¡ Banquet or Meal> istration# Rl06732944 A/~O MEMBERS' , Regul-ar Aftf:~ ;'..pr:125 Before At:q 1. 477.00 414.00· 248.00 248.00 U5.00 175.00 fatly Bird ~fore "P,;125 S426.C3 S363.00 $216.00 $216.00 $115.00 $150.00 On Site A1,.igL'St 17-20 555.00 503.00 293.00 293.00 115.00 200,00 ~90:00 ~ Fees Include 7% GST . FederaljProvincial Governments Early Bird LI· Regular ; On Site Before Aft.er Ap-~I 25, Augu~ Apri125 s,,~or~ 17-20 5452.00 500.00 601.00 $393.00 440.00 541.00 $226.00 256.00 309.00 $226.00 255.00 309.00 $131.00 131.00 131.00 $173.00 190.00 225.00 i90.00 'rovincial GDvernments Ex:empt Non-Members Fees Endosed Eariy Bird I_Regular ; Example ""fore - After )I,p,;1 25 ! (3 @ ~26.00 = 1278.CQ) .ÄDri' 25 i -Befo·e A;.¡q 1. : __ . $535.00 .. 592.00 j @:.: 5471.03 ; 528.00 I @:.: $257.03 308.00 @ = S267.00 308.00 @ ~ 5159.00 159.00 @ =- ;210.00 229.00 @:.: @ = On Site Aug¡JS! 17 - 20 719.00 656.00 363.00 363.00 159.00 267.00 $90.00 TOTAL .." :D :x: ~ .... ~ 0) CD -.J ~ 0) ~ «> ~ ..... lf1 ..... '" '" w W --.J '" '" ..... C"'I ..... ... "" "" I ... - <Q ~. ::s C"'I o l 1. I-- !-;:~~: <:. 5, ; 6. ¡ ! i , 1 I ¡ i I Name of c.etegQta (to öiJtJeiir 0.7 p.arr.~ h3d!J!:) _ I I I 1 , , j , Reç1itration Type A~_Ç, Dr E , ! ; j I I I .1 Companion's Nñtt1..:! (if ,egfstered2 1 ;: of Extra . ßa'!!!!'~t TIckets ~ -' ! ..- Þ\ unicipaljty 10 rG.3nÎZa!;i ~n: ~ilìflg Address: Title I Cantact Name: I Te1ephone: ¡ Err.aU ¡Fax: ¡ ,." " "",... ¿; . . \, ~;:~-'i~~: : :¡.~, '<"C.;:r"i ;m:(.~ ¡",'. a ~'): ~ ?-%,·¡,.1~·;.a3:' ~..a·~>I'''''·r.~Ih:¡p,--jl.''IolI -"::.I¡ ;~ " . . REGISTRATION FORf4 2003 AMO Annual Conferenœ «>,,,,-, August 17 - 20, 2003 - Fakmont R.oyal - .' 11", ., '- .. York Hotel, Toronto, ':;.i.~' Ontario ""' 0) C> .." !T1 tJ: I ""' ~ I C> "" .." "" C> m .... 0) '" ::.: ... <n ..... "" <n <n c:J C"'I - "" ..... - c:J = E;;J .", I v '" N '-. N ..... '-. '" W N W '" ex:> N lf1 Wlp.~ ¿aa:u1ticipaIit~ nf ~llle5t '!ßgitt February 14, 2003 ~tð R :3 20D3 County of Elgin, 450 Sunset Dïive, ST. THOMAS, Ontario N5R 5V1 Attn: Sandra Heffren Dear Madame: RE: PROVINCIAL ADMINISTRATIVE MONETARY PENALTIES POLICY Please be advised that the Council of the Municipality of West Elgin, passed the following resolution at its meeting held on February 27,2003. Properly Moved and Seconded: RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the County of Renfrew and supported by the County of Elgin that opposes the adoption of the Administrative Monetary Penalties Policy by any Ministry of the Government of Ontario. DISPOSITION: Carried. Should you require any further information please contact the undersigned directly. Yours truly, ~ry~~ Clerk ^'1'2"ß" ,-' -- ,.. ,., .~i . c,' 22413 Hoskins Line, Box 490, Rodney, Ontario NOl2CO Tel: (519) 785-0560 Fax: (519) 785-0644 rrhe Corporation of the 9vfunicipa£ity of Centra[ 'Efgin 450 Sunset Drivé; 1st Floor, St. Thóin·as, Ontario N5R 5V1 Ph.519·631-4860 Fax519'631'4036 February 28th, 2003 Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 MAR 4 2003 Dear Ms. Heffren: Re: Administrative Monetary Penalties Policy Please be advised that Council discussed the above referenced matter at their meeting of Thursday, February 27th, 2003 and the following resolution was passed: THAT: Correspondence received from Sandra J. Heffren, Deputy Clerk, County of Elgin with respect to the County of Elgin's support of the opposition by the County of Renfrew to the adoption of the Administrative Monetary Penalties Policy by any Ministry of the Government of Ontario be endorsed. CARRIED. . If you have any questions with respect to this information, please feel free to contact me at the municipal office. Yours truly, ~:.J1~ Dianne Wilson Deputy Clerk 129 Minisby of the Environment 135 St Clair Avenue West Toronto, ON M4V 1 P5 Ministèrecle 'Environnement ® Ontario 135 avenue St. Clair ouest Toronto, ON M4V 1 P5 Integrated Environmental Planning Division Tel: (416) 314-6310 Fax: (416) 314-6346 February 19, 2003 MAR :3 2003 MEMORANDUM TO: Municipal Heads of Council Other Affected Water Works Owners FROM: Doug Barnes Assistant Deputy Minister Integrated Environmental Planning Division SUBJECT: Changes to the Submission Date of Second Engineers' Reports You are being contacted as an owner of a water works currently required to submit Engineers' Reports under provisions of Regulation 459/00 and in accordance with conditions which may exist on your Certificate of Approval for the water works. As you may be aware, the Government has recently posted a new regulation respecting water works on the Environmental Registry for comment. One component of the proposed regulation is to extend the submission period of second and subsequent Engineer's Reports, required under Section 13 of Ontario Regulation 459/00, ITom the current within a three year period to within a five year period. In accordance with the attached Update, if you are required to submit a second Engineer's Report, that report will not be due on the date specified in Condition 6 of your Consolidated Certificate of Approval or specified by O. Reg. 459, but will instead be due within five years of your original Engineer's Report submission date. If the new regulation under the Sajè Drinking Water Act is made, the Ministry will be providing information respecting requirements for Engineers' Reports in the context of the 5 year period at a future date. This information will be provided at such a time and in such a manner as to enable compliance with these requirements. ...\2 '130 -2- Also note that all other requirements of your Consolidated Certificate of Approval continue to apply, including the date specified for the completion of any upgrades required to be made to your water works. If you have any questions or comments in regards to the proposed regulation, please make them through the Environmental Registry. Should you have any questions in regards to your Consolidated Certificate of ApprovÍù, please contact the Environmental Assessment and Approvals Branch of the Ministry at (416) 314-8001 or 1-800-461-6290. 4Í~ Doug Barnes Attachment Pour obtenir une version française de ce document, veuillez té/éphoner au 416314- 6654. 1 <: 1 ® Ontario February 2003 Ministry of the Environment Ministère de l'Environnement Update O. Reg. 459/00 Drinking Water Protection - Larger Water Works The Drinking Water Protection Regulation - Large Waterworks, promulgated in August 2000, requires clarification to reflect a proposed change in Government policy to ensure that no waterworks is mistakenly deemed out of compliance and to provide clear direction regarding the Ministry's enforcement policy, while ensuring safe-drinking water. The following clarification has been approved by Doug Barnes, Assistant Deputy Minister, Ministry of the Environment, and as such, by way of this bulletin, shall be considered for the purpose of assessing compliance until such time as O. Reg. 459/00 has been amended, or revoked and replaced with a regulation under the Safe Drinking Water Act. Section 13: Engineer's Reports Section 13 of O. Reg. 459 requires the owners of certain waterworks to submit engineers' reports in accordance with the Ministry of the Environment Publication entitled "Terms of Reference for Engineers' Reports for Water Works", originally dated August 2000, as amended from time. Clauses 13(3) (b) and (c), and subsection 13(7), require subsequent engineers' reports to be submitted every 3 years. Ministrv Position The Government is considering extending the period within which subsequent engineers' reports are to be submitted from 3 years to 5 years. More detailed information regarding these proposals can be obtained through the EBR Registry, posting RA03E0001, posted on January 14, 2003, regarding a new regulation under the Safe Drinking Water Act. Given that the submission period may be extended, it is the Ministry's position that the owner of a water works that is required under O. Reg 459, or an approval or order granted or issued before December 31, 2002, to submit an Engineer's Report shall not be required to submit such reports further to these provisions. If a provincial officer or other Ministry staff find that the owner of a waterworks has not submitted an Engineer's Report the provincial officer should not take abatement measures or refer the matter for investigation. All other requirements in O. Reg. 459 and any approval or order continue to apply. If the new regulation under the Safe Drinking Water Act is made, the Ministry will be providing information respecting requirements for engineers' reports in the context of the 5 year period at a future date. This information will be provided at such a time and in such a manner as to enable compliance with these requirements. Pourobtenirune version française de ce document, veuillez té/éphonerau 416 314-6654_ 132 Federation ofCanadiari Municipalities fédération cana.dieDne des municipaIités 24. rue OarenœSIttJ:f, Onawa. OtltUÎð KiN 5P3 Td,1T4·: (613) 241-5221 ÑlT66:.: (613) 2~1-7440 www.ftm.ca MEMBERS' ADVISORY BUDGET FAILS TO DELIVER FOR CANADIAN MUNICIPALITIES. SAYS FCM Ottawa, February 18 - The Govemment of Canada's 2003 Budget does little to alleviate pressure on crumbling community infrastructure and gridlock. "Funding for transportation, transit and environmental infrastructure, as well as housing, is critical to the health of our citizens and quality of life in our cities, towns, villages and rural communities," said FCM President, Cal¡¡ary Alderman John Schmal. Over the next 10 years, the Budget commitment is $3 billion, with $2 billion allocated to the Canada Strategic Infrastructure Fund and $1 billion to smaller infrastructure projects. The Budget, however, allocates only $100 million next year and $150 million in 2004-2005. There is no certainty regarding how or when the remaining funds will be allocated. "Today's commitment of only $100 million next year does nothing to address the $57 billion national infrastructure deficit in this country," said President Schmal. "This money isn't enough to build one kilo metre of subway line in Toronto or three road interchanges in Calgary." The Budget also does not meet the needs of small, rural and northem communities by failing to commit to the funding flexibility needed to ensure communities without the capacity to participate in traditional tripartite funding arrangements proceed with needed water and transportation projects. . Commitments to the homelessness and affordable housing initiatives are more positive, with the Affordable Housing Initiative extended for five years, but only $30 million next year. The Residential Rehabilitation Assistance Program is extended for only three years with $128 million per year; the Supporting Communities Partnership Initiative is extended for three years at $135 million per year. FCM had asked for $1.2 billion this year for transportation, transit and environmental infrastructure, and for affordable housing and homelessness initiatives. This Budget delivered less than one third of the minimum amount needed. The Govemment of Canada said in its Throne Speech that "competitive cities and healthy communities are vital to our individual and national well being .... They require new partnerships, a new urban strategy, and a new approach to healthy communities for the 21" century. " "Today's budget does absolutely nothing to fulfill these promises," concluded President Schmal. For more information see FCM Web site: www.fcm.ca or contact: Infrastructure: David Cohen - 241-5221 , ext 279 Environment: Louise Comeau - 244-7017 Housing: John Burrett- 241-5221, ext 244 .../2 133 Budget Highlights Transportation, Transit and Municipal Infrastructure · $3 billion in infrastructure funding over the next 10 years, but with only $1 00 million in 2003-04 and $150 million in 2004-05. . · Of the $3 billion, $2 billion will be used to double the funding available under the current Canada Strategic Infrastructure Fund. · The remaining $1 billion will finance new municipal infrastructure investments over the next 10 years and focus on projects that are typically smaller in scale. · No special commitment to funding flexibility for rural and northern communities. Housing and Homelessness Home/essness · $135 million a year for 3 years (total $405M over 3 years) for the Supporting Communities Partnership Initiative plus extension of the Surplus Federal Real Property for Homelessness Initiative. Affordable Housing · $320 million over five years to enhance the existing affordable housing programs. · Extension of the Residential Rehabilitation Assistance Program for three years at $128 million per year (total $384 million). Urban Aboriginal · $17 million over two yearscfor pilot projects to explore ways to better meet the needs of urban Aboriginal people in select cities. · $6 million over two years to the Office of the Federal Interlocutor for Métis and Non- Status Indians that is coordinates and enables these pilot projects. · One-time $12-million endowment for a new post-secondary scholarship for Aboriginal Canadians. · $25 million over two years to facilitate Aboriginal access to training and employment opportunities. Immigration · $6.6 million over the next two years to launch a fast-track system for skilled workers with permanent job offers from Canad ian employers. · $8 million over the next two years to process study permits for foreign students. · $3.8 million over the neXt two years to develop more effective approaches to attract skilled workers to smaller communities. · $13 million to facilitate foreign credential assessment and recognition, · $10 million as seed money for partners to deliver labour market language training. 134 · LONG POINT REGION CONSERVATION AUTHORITY R.R.#3, Simcoe, Ontario N3Y 4K2· Phone: (519) 428-4623 Fax: (519) 428-1520 E-mail: conservation@lprca.on.ca . Web Site: http://www.lprca.on.ca February 27, 2003 File: 1.4.1 Member Municipalities within Long Point Region Conservation Authority RE: 1) 2) APPROVED 2003 LPRCA BUDGET AND MUNICIPAL LEVY AUDITED FINANCIAL STATEMENTS FOR 2002 Attached please find a summary of our 2003 operating and capital budget, which was approved by the Board at our Annual Meeting on February 26, 2003. The budget shows total expenditures of $2,424,754. The general municipal levy, which will cover approximately 23% of this cost, has been set at $549,380. A summary of our 2003 municipal levy is attached showing the apportionment among our municipalities and the use of the levy within our bUdget. The invoice for each municipality's share of our 2003 levy is also attached. We will appreciate payment as soon as possible. Our 2003 budget will require withdrawals from reserves of up to $152,500 and anticipates revenues from park operations, forest management and land rentals, etc. of $1 ,061 ,325. Also enclosed is a copy of our audited financial statements for 2002. It will be noted we had total expenditures last year of $2,242,094. At year's end, our reserve funds totaled $564,638. A net withdrawal from reserves of $125,478 was required last year to balance the bUdget. Please feel free to direct any questions regarding the above to myself or Pam Bravener, Supervisor of Finance & Administration. Z""'~r ~ J.L. (Jim) Oliver General Manager/Secretary-Treasurer <i 135 A member of the Conservation Ontario Network February 27,2003 File: 1.4.5 LONG POINT REGION CONSERVATION AUTHORITY APPROVED 2003 MUNICIPAL LEVIES MEMBER MUNICIPALITIES WATERSHED POPULATION * % OF TOTAL LEVY 2003 LEVY (GENERAL) $28,183 I I BRANT COUNTY 4,6981 5.13%1 ELGIN COUNTY MuniciDalitv of Bavham 5,679 4.39% $24,118 T ownshiD of Malahide 808 0.82% $4,505 Sub-total 6,487 5.21% $28 623 OXFORD COUNTY Town of Tillsonbura 13721 TownshiD of Norwich 7567 TownshiD of s.w. Oxford 2,318 Sub-total 23,606 24.47% $134,433 I NORFOLK COUNTY 53,020 1 51.14%1 $280,953 1 14,170 I 14.05% I $77,188 I 101 ,981 100.00%1 $549,380 I I HALDIMAND COUNTY I TOTALS * Population data from MMAH (2000) (Watershed Area = 2,782 km2) Average General Levy Per Capita = $5.39 USE OF GENERAL LEVY SHARE OF GENERAL LEVY VVATERCCN5ERVATION STRATEGIES (1.82%) $10,000 BRANT COUNTY (5.13%) COMMUNITY RELATIONS {14.73 BACKUS HERITAGE COMPLEX & EDUCATION PROGRAM (3.65%) $20,075 CORPORATE SERVICES! FIXED OPERATIONS (51.90%) NORFOLK COUNTY (5114%) TOWNSHIP OF MALAHIDE (G.a2%) WATERSHED MANAGEMENT SERVICES (26.26%) $144,240 HALDJMAND COUNlY (14.05%) J.L. Oliver General Manager/Secretary-Treasurer 136 February 27, 2003 LONG POINT REGION CONSERVATION AUTHORITY APPROVED 2003 BUDGET SOURCE OF FUNDS $2,424,754 OTHER FUNDS (20.1%) $486,414 MUNICIPAL LEVIES (22.7%) $549,380 RESERVES (6.3%) $152,500 PROVINCIAL GRANTS (2.9%) $70,000 BACKUS GENERATED REVENUE (7.2%) $175,545 OTHER GRANTS (4.3%) $105,135 USER FEES I OTHER GENERATED REVENUE (36.5%) $885,780 EXPENDITURES $2,424,754 MOTOR POOL (4.7%) $114,700 OTHER PARTNER PROGRAMS (6.3%) $152,294 CORPORATE SERVICES / FIXED OPERATIONS (16.1%) $366,150 CQNSERVA nON LAND MANAGEMENT, PROGRAMMING & DEVELOPMENT (34.8%) $843,550 WATERSHED MANAGEMENT SERVICES (9.6%) $232,240 WATER CONSERVATION STRATEGIES (11.3%) $273,956 BACKUS HERITAGE COMPLEX AND EDUCATION PROGRAM (14.7%) $355,949 COMMUNITY RELATIONS (3.5%) $85,915 C:1/dyRIoo~""'\Budgot\2CID:3\WOgotpios.wI>2IC2/27/03 1 37 LONG POINT REGION CONSERVATION AUTHORITY SIMCOE, ONTARIO FINANCIAL STATEMENTS DECEMBER 31,2002 Auditors' Report Statement 1 Statement 2 Statement 3 Statement 4 Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Schedule 6 Schedule 7(A) Schedule 7(B) Schedule 8 Schedule 9 Schedule 10 Schedule 11 LONG POINT REGION CONSERVATION AUTHORITY INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2002 Balance Sheet Operations and Accumulated Net Reveuue Coutinuity of Reserves Notes to the Financial Statements Corporate/Fixed Services Revenue and Expenditures Watershed Management Revenue and Expenditures Water Conservation Strategies Projects Revenue and Expenditures Commuuity Relations/Outreach Revenue and Expeuditures Backus Heritage Conservation Area Reveuue and Expenditures Motor Pool Revenue and Expenditures Conservation Land Management, Programming and Developmeut Operations Revenue and Expenditures Field Services/Conservation Areas Operations Revenue and Expenditures Other Projects Revenue and Expenditures Backus Heritage Village Trust Fund Reveuue and Expenditures Accumulated Expenditures for Conservation Projects Forest Properties MILLARD, ROUSE AND ROSE BRUGH LLP CHARTERED ACCOUNTANTS 30 PEEL STREET SIMCOE, ONTARIO AUDITORS' REPORT To the Members ofthe Long Point Region Conservation Anthority We have andited the balance sheet of the Long Point Region Conservation Anthority as at December 31, 2002 and the statements of operations and accnmnlated net revenne and continnity of reserves for the year then ended. These financial statements are the responsibility of management. Our responsibility is to express an opinion on these financial statements based on our audit. Except as eXplained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In common with many not for profit organizations, the conservation authority receives revenue from donations and sundry cash sources, the completeness of which is not susceptible to complete audit verification. Accordingly, our verification of these revenue sources was limited to ensuring these amounts are deposited and/or are in the custody of the organization. We were not able to determine whether any adjustments might be necessary to revenue, excess of revenue over expenditures for the year and accumulated net revenue. In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satislY ourselves concerning the completeness of donations and receipts from sundry cash sources, as described in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the conservation anthority as at December 31, 2002 and the results of its operations for the year then ended in accordance with Canadian generally accepted accounting principles as described in Note 1 to these financial statements. rnwJ.J ~L6..J.. ~ LL? CHARTERED ACCOUNTANTS January 24, 2003 Simcoe, Ontario OURREPÖRTS AND CERTIFICATES AREISSUED ON1HE UNDERSTANDING mATlJNLESS1HEY AIŒREPROlJUCED INTIIEER ENTIRETY, ANY stJMMAR:Œs 1HER.EOF, EXC'ERPTSTIIEREFROM ORREFERENCE8 TIIER:ETO SHALL BE SUBMIITED TO lJS FOR OUR AFFROV AL LONG POINT REGION CONSERVATION AUTHORITY (ESTABLISHED BY THE CONSERVATION AUTHORITIES ACT OF ONTARIO) BALANCE SHEET AS AT DECEMBER 31, 2002 Statement 1 Backus Heritage Village General Trust Total Total Fund Fund 2002 2001 $ $ $ $ ASSETS Cash and Bank 607,001 255 607,256 597,913 Accounts Receivable - Government and Special Project Grants 59,269 59,269 43,155 - Others 84,473 84,473 101,612 Inves1ments 100,000 62,100 162,100 151,100 850,743 62,355 913,098 893,780 LIABILITIES AND EQUITY LIABILITIES Deferred Revenue 286, I 05 286,105 153,731 EQillTY Reserves - Note 2 564,638 564,638 688,116 Accumulated Net Revenue 62,355 62,355 51,933 564,638 62,355 626,993 740,049 850,743 62,355 913,098 893,780 The accompanying notes are an integral part of these financial statements. Statement 2 LONG POINT REGION CONSER V ATION AUTHORITY STATEMENT OF OPERATIONS AND ACCUMULATED NET REVENUE FOR THE YEAR ENDED DECEMBER 31, 2002 Backus Heritage General General Village Fnnd Fnnd Fnnd Budget Actual Total Total Total 2002 2002 2002 2002 2001 $ $ $ $ $ REVENUE Provincial - Transfer Payments 68,240 68,240 68,240 69,10] Municipal Levies - General 523,220 523,220 523,220 475,655 - Special 52,500 48,015 48,015 Corporate/Fixed Services - Schedule 1 50,500 49,457 49,457 81,584 Watershed Management - Schedule 2 13,991 ]9,592 19,592 36,845 Water Conservation Strategies - Schedule 3 237,489 204,787 204,787 180,1I0 Community Relations/Outreach - Schedule 4 8,000 1I,834 11,834 4,792 Backus Heritage Conservation Area - Schedule 5 237,099 230,76] 230,761 229,730 Motor Pool - Schedule 6 75,000 86,197 86,197 72,764 Conservation Land Management - Schedule 7(A) 159,579 ]87,983 187,983 ]98,802 Conservation Areas Qperations - Schedule 7(8) 548,725 583,200 583,200 571,382 Other Projects - Schedule 8 ]66,009 103,433 103,433 125,170 Backus Heritage Village Trust Fund - Schedule 9 12,319 12,319 4,356 2,140,352 2,116,719 12,3]9 2,129,038 2,050,29] EXPENDITURES Corporate/Fixed Services - Schedule ] 332,000 332,043 332,043 299,827 Watershed Management - Schedule 2 244,]60 243,6]4 243,614 208,0]6 Water Conservation Strategies - Schedule 3 299,989 239,236 239,236 176,737 Community Re]ations/Outreach - Schedule 4 85,400 84,767 84,767 77,857 Backus Heritage Conservation Area - Schedule 5 35],934 355,211 355,211 346,53 ] Motor Pool - Schedule 6 100,000 ]08,190 108,190 115,107 Conservation Land Management - Schedule 7(A) 30],579 333,437 333,437 288,767 Conservation Areas Qperations - Schedule 7(8) 435,000 471,113 471,113 460,853 Other Projects - Schedule 8 ]76,109 72,586 72,586 ]58,909 Backus Heritage ViI1age Trust Fund - Schedule 9 ],897 ],897 2,338 2,326,17] 2,240,]97 ],897 2,242,094 2,134,942 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES FOR THE YEAR (185,8]9) (123,478) 10,422 (113,056) (84,65]) ACCUMULATED NET REVENUE (DEFICIT) - Beginning of the Year 5],933 51,933 49,915 NET TRANSFERS (TO) FROM RESERVES ]85,8]9 ]23,478 123,478 86,669 ACCUMULATED NET REVENUE (DEFICIT) - End ofthe Year 62,355 62,355 5],933 The accompanying notes are an integral part of these financial statements. 2002 2002 2003 APPROVED ACTUAL APPROVED aUOGET BUDGET Corporate Services Corporate Services 207,500 207,818 236,150 Fixed Expenses 119,500 121,750 125,000 Capital! Operations! Maintenance 5,000 2.549 5,000 TOTAL 332.000 332,117 366,150 Watershed Management Technical & Planning Services 77,160 76,993 82,035 Flood Control Program - Administration 32,000 35.508 37,550 Flood Control/Operation of Structures 135.000 131.113 112,655 TOTAL 244.160 243.614 232,240 Water Conservation Strategies Water Conservation Strategies 289,989 239,236 273,956 TOTAL 289,989 239,236 273,956 Community Relations Marketing, Communication, Education 73,400 76,080 75,490 Conservation Areas Marketing { Big Creek Watershed Study 9,500 6,400 5,425 Capital Operations 2,500 2,286 5,000 TOTAL 85,400 84,766 85,915 Backus Heritage Complex Administration - Conservation Area / Education Centre 211,000 713,607 218,600 Education Centre Display (OFAH / Norfolk Land Stewardship) 0 0 5,000 Memorial Trust Fund / Tree Planting 1,504 3,512 1.948 Museum Program 102,000 101,978 76,841 Education Centre Program 37.430 36.763 42.800 Campground 'F' - Capital 0 0 10,760 TOTAL 351,934 355.860 355.949 Conservation land Management Programming & Development General Operations 128,000 126,552 119,020 Backus Woods Management 10.517 10,210 8,000 Agreement Forest Operations { NHWE 110,500 111,206 114,500 Cons. Services - Reforestation / Tree Plant / Sediment & Erosion / Fish & Wildlife 52.562 85,470 142,380 Conservatio.n Areas Operations / Leased Partners 400,000 444,697 414,650 Conservation Areas Water System Operation 10.000 0 10,000 Capital Operations / Maintenance 35,000 30,704 35.000 TOTAL 746,579 808,839 843,550 Motor Pool Operations Operations 75,000 85,778 76.000 Capital/ Motor Pool 25.000 22,412 38,700 TOTAL 100,000 108,190 114,700 OPERATIONS - SUB-TOTAL 2,150,062 2,172,622 2,272,460 Other Programs J Water Strategies Provincial/ Federal Employment Programs .'" re-allocated ... 10,600 0 0 Other Projects / Partners / Programs 81,509 30,861 67,294 Camp Trillium Property Taxes 34,000 34,026 35,000 Land Acquisition / Donations 50,000 6,610 50.000 TOTAL 176,109 71,497 152,294 TOTAL EXPENDITURES 2,326,171 2,244,119 2,424,754 TOTAL SOURCES OF FUNDS I ~ II 2,424,7541 February 27, 2003 LONG POINT REGION CONSERVATION AUTHORITY APPROVED 2003 BUDGET . SOURCES OF REVENUE GENERAL LEVY SPECIAL BEN. PROVo TRANSFER AGREEMENT FOREST USER FEES I OTHER OTHER WITHDRAWALS GRANTS PRODUCT REVENUE OTHER REVENUES GRANTS FUNDS FROM RESERVES 236,150 44,000 15,000 30,000 36,000 5.000 285.150 0 0 15,000 30,000 0 0 36,000 - 45.835 18.200 14,000 4,000 37.550 60,855 51,800 144~40 70,000 0 14,000 4,000 ~. , 0 10,000 71,203 192,753 10,000 0 0 0 O. 71,203 192,753 0 72,490 3,000 3,425 2.000 5,000 80,915 0 0 0 3,000 0 2.000 0 15,305 10,000 156,800 1.200 400 34,895 5.000 1,948 3,070 11,745 20,275 12,036 29,715 1.700 7,000 600 13,700 19,800 760 10,000 20.075 0 0 10,000 175,545 22,075 33,844 94,410 11,610 ·CA User I 8,000 100,000 (11,610) 10 MotorPool 16,000 114,380 599,170 I 6,000 0 0 0 100,000 621,170 I 0 122,380 0 11,610 ·CAuser 76,000 5,000 -Auction 22,090 0 0 0 0 92,610 0 0 22.090 540,380 . ° 70,000 125,000 936,325 97,278 350,977 152,500 9,000 7,857 50,437 35,000 50,000 9,000 0 0 0 0 7,857 135,437 0 I 549,380 I 01 70,000 12 936,325 105,135 486,414 152,500 TOTAL REVENUE 236,150 125,000 5,000 366,150 82,035 37.550 112.655 232.240 273,956 273,956 75,490 5.425 5,000 85,915 218,600 5,000 1,948 76.841 42,800 10,760 355,949 19,610 88,390 130,380 599,170 6,000 0 843,550 11.610 76.000 27,090 114,700 2,272,460 67.294 35.000 50,000 152,294 2,424,754 LONG POINT REGION CONSERVATION AUTHORITY STATEMENT OF CONTINUITY OF RESERVES FOR THE YEAR ENDED DECEMBER 31,2002 Statement 3 Balance Transfer Transfer Balance Beginning From to End of Year Operations Operations of Year RESTRICTED RESERVES Backus Education Centre Maintenance 100,000 100,000 Memorial Woodlot 6,717 650 (1,300) 6,067 Lee Brown Waterfowl M.A. Capital Replacement 16,923 4,288 21,211 Connecting Kids Campaign 46,272 46,272 Conservation Areas Forestry 5,109 74 (5,183) TOTAL RESTRICTED RESERVES 128,749 51,284 (6,483) 173,550 UNRESTRICTED RESERVES General Operations 79,929 (21,993) 57,936 Forestry (New Agreement) 355,538 16,034 (120,710) 250,862 Forestry (Old Agreement) 123,900 (41,610) 82,290 TOTAL UNRESTRICTED RESERVES 559,367 16,034 (184,313) 391,088 2002 TOTAL 688,116 67,318 (190,796) 564,638 2001 TOTAL 774,785 14,754 (101,423) 688,116 The accompanying notes are an integral part of these financial statements. Statement 4 LONG POINT REGION CONSERVATION AUTHORITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2002 1. ACCOUNTING POLICIES a) Fund Accounting Revenues and expenses related to program delivery and administrative activities are reported in the general fund. Donations received for the benefit of the Backus Heritage Village are recorded in the Backus Heritage Village Trust Fund. b) Revenue Recognition The Long Point Region Conversation Authority follows the deferral method of accounting for contributions. Umestricted contributions are recognized as revenue of the general fund when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Restricted contributions are deferred and recognized as revenue of the general fund in the year in which the related expenses are incurred. hlterest earned on investments held in the Backus Heritage Village Trust Fund and recognized as revenue of the trust fund and is subsequently transferred to the general fund. c) Accrual Accounting Expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes expenditures iu the period in which they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay d) Capital Expenditures The cost of capital assets is expensed in the year of acquisition. e) Reserves Appropriations to or from reserves are made based on the approval of the Board. Appropriations to or from reserves are shown as a net figure on the statement of operations and accumulated net revenue. LONG POINT REGION CONSERVATION AUTHORITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2002 Statement 4 1. ACCOUNTING POLICIES - Continued f) Classification of Expenditures Expenditures are reported in four mam categories. Coroorate/Fixed Services expenditures include those associated with head office functions other than technical staff and associated programs. (Schedule I) Watershed Management expenditures include technical staff and associated programs. (Schedule 2) Water Conservation Strategies expenditures include capital works for water and recreation related projects along with property management. (Schedule 3) Other Operations expenditures include conservation area operations, property management, special employment projects, motor pool, etc. (Schedule 4 to 8) g) Vehicles and Equipment The Authority operates a motor pool of vehicles and equipment. hrternal charges for the use of the vehicles and equipment are made to the various projects and programs of the Authority based on an hourly or distance-travelled rate, which is designed to recover all costs of operating the pool including replacement of the equipment. These internal charges are included in the appropriate expense classifications. Additions, as opposed to replacements, to the fleet are financed by other means, such as a direct levy. Those expenditures that are incurred by the pool for purchase of equipment and operating costs are netted against the recovery of expenses by way of internal charges and reported in the statement of operations and smplus. (Schedule 6) 2. RESERVES a) The Long Point Region Conservation Authority has set up a general operating reserve account. As at December 31,2002 the reserve totals $57,936 (2001 - $79,929). b) The Long Point Region Conservation Authority has set up a special reserve account for the Backus Conservation Education Centre Mamtenance. As at December 31, 2002 the reserve totals $100,000 (2001 - $100,000). c) The Long Point Region Conservation Authority has set up a special reserve account for Forestry (Old Agreement). As at December 31,2002 the reserve totals $82,290 (2001 - $123,900). d) The Long Point Region Conservation Authority has set up a special reserve account for Forestry (New Agreement). As at December 31, 2002 the reserve totals $250,862 (2001 - $355,538). e) The Long Point Region Conservation Authority has set up a special reserve account for Conservation Areas Forestry. As at December 31, 2002 the reserve totals $Nil (2001 - $5,109). Statement 4 LONG POINT REGION CONSERVATION AUTHORITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31,2002 2. RESERVES - Continned t) The Long Point Region Conservation Authority has set up a special reserve account for Memorial Woodlot Revenue. As at December 31,2002 the reserve totals $6,067 (2001 - $6,717). g) The Long Point Region Conservation Authority has set up a special reserve account for LBWMA Capital Replacement. As at December 31, 2002 the reserve totals $21,2II (2001 - $16,923). h) The Long Point Region Conservation Authority has set up a special reserve account for Connecting Kids Campaign. As at December 3 I, 2002 the reserve totals $46,272 (200 I - $Nil). 3. DONATIONS - BACKUS HERITAGE VILLAGE TRUST FUND a) Record ofIntent Agreements Under these Agreements, the principal amount of donations received must be held for 10 years unless otherwise stipulated. The interest eamed will be used for the benefit of the Backus Heritage Village. Donations were received under the following terms: 2002 2001 $ $ Ontario Heritage Foundation Grant IO Years - Schedule 9 20 Years 8,000 2,436 2,032 10,436 2,032 b) Donors Donations of $1,000 or more, or a pledge of $200 a year for 5 years, will receive a life time membership in the Trust Fund Committee. This membership also allows the individual or organization a vote during the annual meeting of the Committee. Donations of this nature were received during the year fTOm the following: LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF CORPORATEIFIXEDSERVICES REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2002 Budget 2002 $ 22,000 7,000 7,500 14,000 REVENUE Interest Taxes/1nsurancelLeases Partners Leases/ConnnissionslMiscellaneous Agreement Forest Product Revenue Student Employment Program Revenue Actual 2002 $ 14,595 7,943 24,551 2,368 50,500 49,457 96,340 98,429 28,660 24,462 125,000 122,891 17,500 22,758 3,500 5,442 1,500 1,500 6,000 6,327 28,500 36,027 3,500 1,272 1,500 1,414 2,000 1,435 7,000 4,121 5,000 3,722 12,000 10,173 (3,000) (3,000) 14,000 10,895 5,000 4,767 6,500 5,715 6,500 6,684 (2,000) (2,000) 16,000 15,166 1,000 481 2,000 1,098 7,000 6,566 2,500 2,064 1,000 16 3,500 8,419 17,000 18,644 14,000 14,317 2,000 2,013 36,000 31,055 67,500 74,365 105,500 107,433 Schedule 1 Actual 2001 $ 26,207 7,982 10,686 36,709 EXPENDITURES WAGES AND BENEFITS Wages/Student Programs Benefits 81,584 MEMBERS/STAFF EXPENSES AND ALLOWANCES Members Per Diem and Expenses Staff MileageÆxpenseslDeve10pment Chairs Honorarium Levy ACAO Authority Vehic1elMaintenancelFue1 EQUIPMENT PURCHASESIRENTALIMAINTENANCE Office Equipment - Purchases Office Equipment - Rentals Office Equipment - Maintenance MATERIALS AND SUPPLIES Postage and Courier Services Stationery and Office Supplies Flood Control Support Costs OFFICE AND UTILITY SERVICES TelephonelFax Hydro and Heat Office Buildings and Grounds Flood Control Support Costs GENERAL EXPENSES Donations Expenditures Legal and Consultant Fees Audit Fees Special Functions! Activities Interest Bank Charges Miscellaneous OTHER TAXES FIXED GRANTABLE Taxes - Managed Forest OTHER FIXED EXPENDITURES Drainage Assessment Other Taxes Insurance Premiums CORPORATE/ADMINISTRATION CAPITAL Capital Projects 5,000 2,549 332,000 332,043 The accompanying notes are an integral part of these financial statements. 89,240 23,515 112,755 20,525 2,986 1,100 5,971 420 31,002 3,746 1,383 1,777 6,906 4,388 12,453 (2,905) 13,936 4,078 5,399 5,616 (2,094) 12,999 848 1,272 6,438 2,742 48 4,369 15,717 12,199 1,886 33,415 52,632 87,933 6,380 299,827 LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF WATERSHED MANAGEMENT REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2002 Schedule 2 Budget Actual Actual 2002 2002 2001 $ $ $ REVENUE Lawyers' Inquiries 10,000 7,720 9,160 Planning and Technical ServicesIFeeslMiscellaneous 3,991 8,048 3,685 Agreement Forest Product Revenue 24,000 Student Employment Program Revenue 3,824 13,991 19,592 36,845 EXPENDITURES TECHNICAL AND PLANNING SERVICES Wages and Benefits/Student Programs 58,874 59,840 53,906 Expenses and Allowances 3,000 4,229 2,963 61,874 64,069 56,869 WATERSHED MANAGEMENT TECHNICAL STUDIES Wages and Benefits 13,286 11,971 11,640 Program Support 2,000 953 458 15,286 12,924 12,098 WATERSHED MANAGEMENT CAPITAL Capital Projects 4,778 ~ FLOOD CONTROL PROGRAM ADMINISTRATION Wages and Benefits/Student Programs 27,000 30,508 26,531 Program Support 5,000 5,000 4,999 32,000 35,508 31,530 FLOOD FORECASTING AND WARNING Wages and Benefits 25,600 24,432 22,886 Program Support 3,400 3,815 5,494 29,000 28,247 28,380 OPERATION OF FLOOD CONTROL STRUCTURES Wages and Benefits 16,100 14,271 14,249 Program Support 1,500 2,178 2,164 17,600 16,449 16,413 PREVENTATIVE MAINTENANCE (ROUTINE) Wages and Benefits 28,200 26,263 27,575 Program Support 6,000 5,720 4,782 34,200 31,983 32,357 MAJOR MAINTENANCE - STRUCTURES Wages and Benefits 13,800 13,208 13,665 Program Support/Sutton Dam 30,000 33,458 2,946 43,800 46,666 16,611 PREVENTATIVE MAINTENANCE EROSION STRUCTURES Wages and Benefits 7,825 6,904 7,788 Program Support 2,575 864 1,192 10,400 7,768 8,980 244,160 243,614 208,016 The accompanyiug notes are an integral part of these fiuancial statements. Schedule 3 LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF WATER CONSERVATION STRATEGIES PROJECTS REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31,2002 REVENUE Lower Big Otter Remedial Project North Creek Water Use Study Wet1and Rehabilitation Project Norfolk Water Supply Enhancement Project Irrigation Advisory - Big Creek Project Big Creek Basin Water Budget Study DFO/LPRCA Agreement - Dram Classification Watershed Low Water Response Provincial Groundwater Network (MOE Partner) Oxford (Tri- County) Clean Water Goundwater Studies (LynnlNanticoke/Otter/Sandusk) Flood Gauge Installation Aquifer Mapping Pilot Project Conservation Areas Water System Operation Big Otter Catfish lrrigation/Healthy Futures Project Lynn River State of the Watershed Project Water Response Project Budget 2002 $ 2,500 33,000 20,000 49,981 11,700 5,000 25,000 13,808 45,000 30,000 1,500 Actual 2002 $ 1,500 33,200 15,334 49,981 14,368 4,667 17,971 3,095 29,032 6,468 9,022 20,149 Actual 2001 $ 10,000 27,334 30,100 5,192 87,515 2,550 9,227 2,500 192 5,500 TOTAL REVENUE 237,489 180,110 204,787 2,500 1,500 33,000 33,117 20,000 15,334 49,981 50,260 11,700 14,368 5,000 4,667 35,000 17,971 13,808 3,095 20,000 14,253 45,000 29,032 30,000 6,468 10,000 24,000 29,022 20,149 299,989 239,236 EXPENDITURES Lower Big Otter Remedial Project North Creek Water Use Study Wetland Rehabilitation Project Norfolk Water Supply Enhancement Project Irrigation Advisory - Big Creek Project Big Creek Basin Water Budget Study DFO/LPRCA Agreement - Dram Classification Watershed Low Water Response Provincial Groundwater Network (MOE Partner) Oxford (Tri- County) Clean Water Goundwater Studies (LynnlNanticoke/Otter/Sandusk) Flood Gauge Installation Aquifer Mapping Pilot Project Conservation Areas Water System Operation Big Otter Catfish Irrigation/Healthy Futures Project Lynn River State of the Watershed Project TOTAL EXPENDITURES 10,000 28,853 30,153 5,192 87,515 2,550 9,227 2,683 192 372 176,737 The accompanying notes are an integral part of these financial statements. Schedule 4 LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF COMMUNITY RELATIONS/OUTREACH REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31,2002 Budget Actual Actual 2002 2002 2001 $ $ $ REVENUE Miscellaneous 8,000 9,922 437 Children's Groundwater Festival 4,355 Student Employment Program Revenue 1,912 8,000 11 ,834 4,792 EXPENDITURES WAGES AND BENEFITS Wages and Benefits/Student Program 50,400 51,160 49,658 GENERAL EXPENSES AND ALLOWANCES Community Relations Support 23,000 24,921 21,893 Children's Groundwater Festival 4,355 Big Creek Watershed Study 2,000 Conservation Areas Marketing 7,500 6,400 32,500 31,321 26,248 COMMUNITY RELATIONS CAPITAL Watershed Tabloid 2,500 2,286 Computer/Wedsite 1,951 2,500 2,286 1,951 85,400 84,767 77,857 The accompanying notes are an integral part of these financial statements. LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF BACKUS HERITAGE CONSERVATION AREA REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2002 Schedule 5 Budget Actual Actual 2002 2002 2001 $ $ $ 1,504 2,154 2,919 12,000 8,418 10,168 2,000 2,102 1,787 13,000 13,072 13,072 10,135 11,100 13,135 2,000 1,419 1,950 1,880 11 2,432 3,000 2,404 320 225 10,000 7,275 9,410 54,335 46,026 51,954 140,000 136,959 136,301 6,100 6,628 6,054 6,600 6,600 6,600 500 411 228 2,000 1,230 1,200 2,750 155,200 154,578 150,383 4,000 6,717 3,735 300 528 518 12,760 14,430 17,760 5,000 3,000 500 362 549 2,000 2,380 1,312 1,500 586 600 26,060 28,003 24,474 237,099 230,761 229,730 REVENUE LPRCA Memorial Woodlot Deferred Specific Donations Heritage Village Operations SalesfT ours/GatelRentals Donations - LegionlWeavers/Aunt Erie's Grants - MCCRlPay Equity School Board Contracts Historical Programs - Non-Contract Heritage Trust Fund Interest Connecting Kids (Long Point Foundation) Miscellaneous Student Employment Program Heritage C A. OperationsÆducation Centre Administration User Fees Rentals Interest Donations Student Employment Program Ontario Works Program Conservation Education Program Nature Day CamplMiscellaneous Munch Box/Birthday Bashes School Board Contracts Connecting Kids (Long Point Foundation) Donations Education Program - Non-Contract Student Employment Program TOTAL REVENUE The accompanying notes are an integral part of these financial statements. LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF BACKUS HERITAGE CONSERVATION AREA REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2002 Schedule 5 Budget Actual Actual 2002 2002 2001 $ $ $ EXPENDITURES Backus Heritage Complex Adnllnistration Expenses Wages and Benefits 124,000 124,746 116,137 Program Support 17,500 13,210 24,803 Complex Maintenance 50,000 58,409 54,565 Motor Pool 11,500 10,760 12,194 Special/Student Employment Costs 8,000 6,482 7,887 211,000 213,607 215,586 Memorial Woodlot Expenses Wages and Benefits 985 653 Program Support 1,004 1,525 1,528 Rentals 500 353 505 1,504 2,863 2,686 Heritage Village Operations Wages and Benefits 64,200 63,041 53,686 Administration 3,000 3,559 2,570 Maintenance 10,500 17,117 10,140 Curatorial 250 154 Conservation 250 252 Exhibit/Disp1ay - Exhibition Standard 400 32 427 Interpretation and Education 3,500 3,103 2,799 Advertising and Pnblicity 3,900 2,594 2,782 Acquisitions 500 45 Backus Heritage Fund 1,880 11 2,438 Gift Shop 1,020 1,609 190 Records ManagementlTrallring/Research 600 Student Employment Costs 12,000 10,912 16,972 102,000 101,978 92,455 Conservation Education Program Wages and Benefits 31,500 28,639 30,053 Program Support/Projects 1,500 5,113 1,133 Day Camp/Munch Box/Birthday Bashes 430 711 534 Student Employment Costs 4,000 2,300 4,084 37,430 36,763 35,804 TOTAL EXPENDITURES 351,934 355,211 346,531 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES FOR THE YEAR (114,835) (124,450) (116,801) The accompanying notes are an integral part of these financial statements. Schedule 6 LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF MOTOR POOL REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2002 Budget Actual Actual 2002 2002 2001 $ $ $ REVENUE Rentals to Projects Vehicle Rentals 55,000 58,773 52,636 Equipment Rentals ]0,000 9,883 8,705 Mower Rentals 10,000 12,684 11,423 Auction Revenue/User 4,857 75,000 86,197 72,764 EXPENDITURES Purchase of V ehicles and Equipment Operating Expenses Operating Labour/Benefits 25,000 22,412 36,]02 5],000 66,052 6],935 24,000 19,726 ]7,070 ]00,000 108,190 115,107 (25,000) (21,993) (42,343) EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES FOR THE YEAR The accompanyiug notes are an integral part of these financial statements. LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF CONSERVATION LAND MANAGEMENT, PROGRAMMING AND DEVELOPMENT OPERATIONS REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2002 Schedule 7(A) Budget Actual Actual 2002 2002 2001 $ $ $ 111,000 92,037 134,000 15,000 8,525 9,515 1,000 928 1,210 4,500 1,500 21,562 63,257 41,491 500 8,526 501 38,062 85,736 54,217 10,000 9,693 10,252 517 517 333 10,517 10,210 10,585 159,579 187,983 198,802 REVENUE Agreement Forest Prodnct Revenue Conservation Management TreeplantinglLandowners Filtercloth Sales Long Point FOlmdation - FishÆcologist Long Point Biosphere - Ontario Power Generation Miscellaneous Backus Woods Management Ontario Heritage Foundation Garlic Mustard Project TOTAL REVENUE EXPENDITURES Program Operating Administration Wages and Benefits/Student Programs General and Field Support Shop Expenses 100,000 91,343 75,396 12,000 8,341 7,945 16,000 16,403 16,080 128,000 116,087 99,421 93,000 65,827 71,242 17,500 28,165 39,306 110,500 93,992 110,548 17,214 192 36,562 70,928 54,862 15,000 11,838 10,116 1,000 2,703 3,043 10,465 52,562 95,934 68,213 6,950 7,992 8,422 2,550 1,679 1,830 500 22 517 517 333 10,517 10,210 10,585 301,579 333,437 288,767 (142,000) (145,454) (89,965) New Agreement Forest Management Program Wages and Benefits Expenses Watershed Natural Heritage Woodland Ecologist/BSC Consulting Contracts Conservation Services Reforestration Treeplanting Sediment and Erosion Fish and Wildlife Ice Storm Damage Expenses Backus Woods Management Wages and Benefits Program Support Contingency Garlic Mustard Project TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES FOR THE YEAR The accompanying notes are an integral part of these fmancial statements. Schedule 7(B) LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF FIELD SERVICES/CONSERVATION AREAS OPERATIONS REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31,2002 Actual 2001 $ Actual 2002 $ Lee Brown WaterfowJ Management & Robinson $ SeIlårk Provincial Park $ Haldi:nuuul C.A. $ Little Lake C.A. $ Deer Creek C.A. $ Norfolk C.A. And Concession $ Hay Creek C.A. $ Waterford NoI1h/ Soutll and Concessiml $ Pal'l{S Capital! Maintenance $ 30,122 25,815 400,580 28,300 76,851 9,714 32,407 25,749 402,594 31,118 75,116 16,216 Otller $ 7,145 6,111 22,225 75,116 5,581 17,753 3,771 185,478 748 1,202 19,546 16,541 44,145 4,235 153,425 1,000 14,654 REVENUE Commission Revenue Entry Fees Camping Fees Rentals Other - Marsh Fees Others/Grants 4,044 480 571,382 206,757 222,587 20,994 10,515 583,200 227,654 210,797 26,584 6,078 13,256 7,353 7,745 3,040 102,922 52,057 32,775 407 6,078 21}97 21 11.119 189,997 58,787 49,045 10,484 20,748 16,311 10,977 1,605 60,686 26,517 13,704 2,679 157,660 62,408 52,235 6,858 ,000 2,694 2,571 1,152 15)34 21 1,766 1,485 28,860 359 EXPENDITURES Labour Maintenance and Supplies Rentals Others - Robinson 460,853 471,113 8,138 91,317 11.140 118)16 28,893 42,900 7,786 121,501 36,159 6,417 [5,417 }87 13,347 30,704 (30,7042 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES FOR THE YEAR 110,529 Actual 2001 $ 112,087 Actual 2002 $ [4,8822 Budget 2002 $ 11 ,605 10,657 71,681 [8,145 SUMMARY 571,382 583,200 548,725 REVENUE 460,853 11 0,529 471,113 112,087 435,000 113,725 EXPENDITURES EXCESS OF REVENUE OVER EXPENDITURES FOR THE YEAR The accompanying notes are an integral part of these financial statements. LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF OTHER PROJECTS REVENUE AND EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2002 Budget 2002 $ Actual 2002 $ REVEN1JE Donations in Kind - Land Donations in Kind - Other Big Creek Canoe Navigation Project Brook C.A. Sensitive Study J. W. Csubak Memorial Viewing Station Black Creek C.A. Trai1lDock Lynn Valley Trail North Creek/South Creek Eco Gifts Promotion - LPF Special Employment Projects Backus Education FlIDdraising Campaign Cucumber Tree Assessmeut Lower Big Creek Twin Gullies Project AESI Prairie Grass Buffer Demonstration and Pilot Project Private Land Restoration Natural Heritage Woodlands Selection Land Acquisition - Donations Trees for Roads Connecting Kids Camp Trillimn (Taxes) 4,031 2,500 1,231 1,089 2,442 2,500 176 1,500 10,600 1,680 8,722 4,484 28,200 3,465 15,000 50,000 2,096 1,680 865 429 8,753 3,701 46,272 34,026 34,000 Schedule 8 Actual 2001 $ 12,250 1,125 5,816 2,788 897 5,500 274 10,435 3,320 7,337 100 42,016 11 33,301 TOTAL REVENUE 103,433 125,170 166,009 EXPENDITURES Donations in Kind - Land Donations in Kind - Other Big Creek Canoe Navigation Project Brook C.A. Sensitive Study J. W. Csubak Memorial Viewing Station Black Creek C.A. Trai1lDock Lynn Valley Trail Ontario Works Environmental Program Eco Gifts Promotion - LPF Special Employment Projects Backus Education FlIDdraising Campaign Cucmnber Tree Assessment Lower Big Creek Twin Gullies Project AESl Prairie Grass Buffer Demonstration and Pilot Project Private Land Restoration Natural Heritage Woodlands Selection Land Acquisition Trees for Roads Rocks Mill Dam Assessment Corporate/ Admiuistration Backus Millstones Turn Again Camp Trillium (Taxes) 4,031 2,500 1,231 1,089 2,442 2,500 TOTAL EXPENDITURES 1,500 10,600 1,680 1,657 8,722 865 4,484 429 30,200 8,753 1,465 15,000 50,000 6,610 2,096 3,701 10,100 9,014 34,000 34,026 176,109 72,586 12,250 1,125 5,816 2,788 867 6,868 96 1,075 10,440 3,320 7,337 100 48,045 11 12,555 8,666 4,249 33,301 158,909 The accompanying notes are an integral part of these financial statements. Schedule 9 LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF BACKUS HERITAGE VILLAGE TRUST FUND REVENUE AND EXPENDIUTRES FOR THE YEAR ENDED DECEMBER 31,2002 REVENUE Donations - Note 3 Ontario Heritage Foundation Grant Interest 2002 2001 $ $ 2,436 8,000 1,883 2,032 2,324 12,319 4,356 EXPENDITURES Transfer to Backus Heritage Conservation Area Bank Charges 1,882 2,324 15 14 1,897 2,338 10,422 2,018 EXCESS OF REVENUE OVER EXPENDITURES FOR THE YEAR The accompanying notes are an integral part of these financial statements. LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF ACCUMULATED EXPENDITURES FOR CONSERVATION PROJECTS FOR THE YEAR ENDED DECEMBER 31, 2002 Schedule 10 Water and Couservation Related Land and Management Recreation Accumulated Accumulated Expeuditure Expenditure 2002 2002 Acres $ $ Administrative OfficelW orkshop/Capital Information 10 45,565 327,039 Backus Heritage ViIIage C.A. 40I 43,638 851,357 Waterford C.A. 363 14,502 205,950 Hay Creek C.A. 98 4,114 207,155 Norfolk C.A. 45 17,542 301,943 Deer Creek CA. 252 8,014 883,785 Fisher C.A. 149 47,704 Port BurweII, C.A. 22 22,938 Norwich CA. III 8,200 161,579 Brook CA. 30 46,296 7,397 TiIIsonburgC.A. 17 17,571 Lee Brown Waterfowl Management Area 802 2,072 346,511 Vittoria C.A. 124 105,752 2,340 Haldimand C.A. 136 337,488 Little Lake C.A. 113 5,738 163,331 Rocks MiII C.A. 78 71,246 66,885 Sutton C.A. 21 66,508 560 TeeterviIIe C.A. 37 4,490 Black Creek C.A. 23 13,986 2,788 Vanessa C.A. 26 5,539 Lehman CA. 31 255,739 1,384 Rowan MiIIs C.A. 109 29,186 769 Vienna CA. II 1,724 Oatman C.A 40 13,030 14 Watson Dam Land AssembJy 307 366,732 Abigail Becker CA. 13 5,565 823 Lower Big Creek Gullies (Temmer, Staley) 138 167,121 Croton C.A. 38 14,130 790 Burford Big Creek Erosion 4,003 Carson Road Erosion 10,127 Sidney Back C.A. 95 2,430 Pow Wetlands 48 21,846 Middleton Wetlands 195 78,223 654 Dereham Wetlands 293 209,870 1,917 MacKintosh Forest 22 220 Program Related CapitaIlPreventive Maintenance 595,II9 34,165 Flood Plain Mapping/G.LS./Air Photos/Forestry G.P.S. 228,444 Former Completed Projects 440,491 25,000 Current Surveys Studies and Capital Projects 5,186 Vienna Floodplain Acquisition 15,100 Tillsonburg Glendale ErosionILower Big Otter Erosion 56,097 Valley Heights Erosion II,728 Port BurweII Harbour Erosion 50,467 Vienna Bartlett Property 01 John C. Casselton C.A. 14 4213 3,021,284 4,044,333 The accompanying notes are an integral part of these financial statements. LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF FOREST PROPERTIES AS AT DECEMER 31,2001 Schedule 11 Cost PROPERTY NAMES Lot(s) Cone. Acres $ BURFORD TWP. Farkash 8 8 102.0 2,8]0 Misner ]6 8 50,,0 ],600 Roswen, Brown, Har]ey, Tract ]0 9 86.5 10,94 ] Drozd, Chemishenko ]7 9 ]00.0 3,500 Dawes, Chambers, Tontsch 11 10 75.0 2,850 Phipps 6 11 8.0 200 Dawes 5 ]2 40.0 2,000 HatchIey Wetands - Dean, Powen, Dawes, Hanmer, Moore, Force, Savage, Davis, Hawksvine, Brown, Leitch, Poole, Lumsden, Morris, Caley, Abbott, Palmer, Twp. of Burford Annstrong, Mawhi1ll1ey, Stubbe, Ryckman, Norris, Lockyer, Patterson, Dyck, Varosi, OrIicky, Barnes, Carson, Durham, Cohoe/Pahner, Roswen, Williams ]6 to 20 11,12,13 1038.5 79,55] ]500.0 ] 03,452 DELHI TWP. (CRR) Buclmer, Mason 4 ] 50,,0 ],875 Kyte, MacKay, Laforge ],2 2 134.0 5,800 Vandevyvere, Lipsit, Penner, Baker 3,4 2 ]63,0 52,096 Hammond 7 4 50.0 4,500 Smith 6 5 50.0 2,000 King, Swick 7,8 5 200.0 9,500 Ear], Dany]evich, Hanson, Stevenson 7,8 6 ]59.5 30,685 Landon ]5 7 50.0 4,000 Landon ]] 9 50.0 5,000 McKnight ]9 9 ]6.5 578 Anderson ]5,]6 ] ]88.0 93,288 11 11. 0 209,322 DELHI TWP. (WDM) Becker, FidIin, Frew, Jun & Whitehead ]7 2 83.5 4,875 Persall 8 3 22.0 ],000 Proper, SerIes, Greathead 8,9 3 ]25.0 4,000 Bird, Tarcza, Roberts 8,9 4 ]02.0 4,770 DeC]oet, Maddeford 7,8 2 103.0 75,120 Livey 11 11 20.0 600 Ryder ]6,17 11 45.5 ],365 Conver, Wintemute 11 ]2 60.0 2,900 561.0 94,630 The accompanying notes are an integral part of these fmancial statements. Schednle 11 LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF FOREST PROPERTIES AS AT DECEMER 31,2002 Cost PROPERTY NAMES Lot(s) Cone. Acres $ CITY OF NANTICOKE (WDH) Jaqnes 21 4 41.0 1,350 41.0 1,350 NORFOLK TWP. (HGT) Gesquiere, Roney 7 1 142.0 3,860 Travis, DeSilver 8 I 25.0 600 Bmwell 11 3 100.0 10,000 Allan 9 4 50.0 1,800 Floyd, Harris 11,12 4 200.0 6,000 Floyd, Harris 9,10 5 150.0 4,050 Harvey 6 ENR 99.5 4,000 Long 5 WNR 100.0 10,000 866.5 40)10 NORFOLK TWP. (MID) Public Trustee (Gibbel) 22 2NTR 65,,0 1,000 llingland 22 2STR 100.0 3,500 Lee, Anderson, Becker 22,23,24 3STR 2010 7,266 Parsons, Vanderhaeghe 24,25 4STR 215.0 81,339 McConkey, Middleton 19,20 2 STR 137.0 17,178 718.0 110,283 NORFOLK TWP. (NWAL) Carr 23 7 50.0 5,000 Hepbnm/DewaulDeCloet 11 8 101.5 3,949 Jackson 3 8 100.0 5,500 Nemeth 8 10 100.0 4,500 DeVos 15 12 95.0 7,000 446.5 25,949 NORFOLK TWP. (SW AL) Ferris, Annstrong, Coppens 4,5 3 385.0 101,250 Backus, Sauriol 15 to 18 3 524.0 98,307 Backus, Brown, Howe 15,16 4 336.0 25,484 Moulton 3 4 20.0 5,000 Wilson 5 4 200.0 8,000 Lefebvre 15 5 30.0 1,700 Hodges 19 6 50.0 5,000 1545.0 244,741 The accompanying notes are an integral part of these financial statements. Schedule 11 LONG POINT REGION CONSERVATION AUTHORITY SCHEDULE OF FOREST PROPERTIES AS AT DECEMER 31,2002 Cost PROPERTY NAMES Lot(s) Cone. Acres $ NORWICH TWP. (N & S) Sackrider 20 3 50.0 1,250 Smith 24 3 43.0 1,500 Hopkins, Perry, Pick, Monk, Swanton 19,20,21 4 78.0 1,645 Hughes, Smith, Bums, O'Neil 25 to 28 9 319.5 52,416 Arthm 9 12 25.0 2,200 515.5 59,011 SOUTH-WEST OXFORD (DER) Hughes I 0 88.0 7392.5 889,048 The accompanying notes are an integral part of these financial statements. B31B4/B3 23:1B:4B EST; ASSOCIATION OF?-) 1 519 633 1661 CLERK-Elgin Co Page BB2 MAR-04-03 rUE 04:48 PM 260 FAX NO, 416 971 6191 p, 01/01 ¡ r""" r Association of , !,~-J'~' Municip~litles '._.' t:r., ofOntano it 393 Un!vemityAvEf1l1C, Suitc1701 Tercnlo, ON MOO 1EG Td: (416) 971·9856' fa" (416)971-6191 orna~: ·amo@:;lmo.munioom.com 'Fo the fmmediate attention of the Clerk and Council and Senior Administrators March 4, 2003 - Alert 03/011 AMO DRINKING WATER SEMINAR PROGRAM AVAILABLE This Is II reminder that AMO is hosting a one-day seminar series, 'OVERSEEING PUBLIC DHINKING WATER SYSTEMS IN THE POST-WALKERTON ERA', to be held in four locations in On(mio. An additional special session will be held at the NOMA conference in Fort Frances. Th0 program and registration details are now available on the AMO websites at ~ww.amo-,~ or ~w.Y!.):r.\ynicor11:¡::.9JD. Printed programs find registration forms will be sent directly to all munir;ipal CQuncils at the end of this week. AMO is already receiving many inquiries about the som/nm's, so please register soon. 'fhls seminar IS FOR YOU if: you have oversight or delivery responsibility for your municipality's drinkil1[1 water system, as an elected official or a senior administrator/manager, and you are see!dng a bettor understanding of all the new legislative and regulatory requirements for safe drìnf.;ing water th,"! you must now meet. The one-d¡¡y seminar will focus on: );" The new Safe Drin/(ing Water Act, inc. the new municipal statutory 'standard of care' ),;> The new Susfainablø W¿¡ter and Sewage Systems Act and moving to full cost recovery I;' The new drinking water regulation, and relief for smaller systems );.. I-low to handle 'Zero Tolerance' MOE inspections of municipal water plants ~" The ernerginø provincial source water protection polîcy framework; and Datc$ and Locations of the AMO seminars: March ~1, 2003 Toronto· Best Western Carlton Place (Airport) April 1 , 2003 London . Best Western Lamplighter Inn April "(, 2003 Greater Sudbury· Howard Johnson Plaza Hotel April '14, 2003 Kingston. The Ambassador Hotel May 1, 100:1 Fort Frances· special session open to all delegates at the NOMA conference Registration Fee; AMO Members: $190.00, tax inc. Non-AMO Members; $215.00, tax inc. TIJí.~ in[orm¡¡!Îon is avallebliJ through liMOs subscrlplion based MUNICOM network at www.municom.com. For more in/ormaUon, pIM$C contact: Nicola Crawhall, Senior Policy Advisor at 416 971-9856 ex!. 329 or cm¡;!l: nCfiiwhÆiIl@amfJ.mulllcom.com B3/B6/B3 23:B3:31 EST; ASSOCIATION OF?-> 1 519 633 7661 CLERK-Elgin Co Page BB2 MAR-06-03 THU 04:33 PM 260 FAX NO. 416 971 6191 P. 01 I 1.....,/ (" ASsociation 01 1,':1 : Municip~lities .. _;, _h .. ofOntano -- rt 393 Unive",llyAvC<1uc, Suite 1701 To'onto, ON M5G 1E6 Td: (416) 971·9856- fax: (416)971-6191 ernaìl: 311o~mo.municom.com . . -_...~"~.-....., -~ 1'0 f¡',~ immediato attention of tile Clerk and Council March 6,2003 - Alert 03/013 Ontario Child Supplement Proposal I$sun: AI its February 28, 2.003 meeting, the AMO Board of Directors unanimously cndorsed a proposal UTat calls For the Province to make changes to the social assistance system in Ontario that will benefit children and their families. Background: f"reparod by the AMO's Community and Social Services Task Force, the proposal envisions a new provinci;;¡Jiy funded benefit for children wl10se families receive social assistance and a stronger Onlmio Works program that is focused exclusively on helping adults re-enter the labour force. The AMO Bom-d recognizes that the proposal will have a number of important benefits. including: >- R.:~moving cl1i1drén from social assistance by providing a child allowance comprised of provincial Dnd Federal hinds (the National Child Benefit Supplement); Þ r~ûducing child poverty by boosting incomes of families with children by 1010 15 percent; ).- Generatin¡ municipal savings for reinvestment in labour market development by removing the municipal contribution to tho new Ontario Ctlild Supplement (OCS); and );. TranMorming Ontario Works (OW) into a more streamlined and responsive labour market attachment progr;¡m where benefit rates are tied to the minimum wage and are funded 100 pi'?rccnt by the Province. 1h(; proposal has two phases, Plwsø1: crÐi1tion of a new Ontarío e/Ji/d Supplement (OeS): ~ ï'tm oes will be 100 percent provincially funded; );. It will be equivalent to the child component of the current benefits provided through Ontario Works (OW) I On!mlo DisabHily Support Program (ODSP); :¡. Children In families GurrenUy eligible for OW and ODSP will receive the new DeS; and }y. 1t will anow families to retain benefits provided through the National Child Benefit Supplement (NCBS), which are currently clawed baek from families on social assistance. Pf¡;¡SO II: A ronowed and streamlined OW program for adults that focuses on labour mar/wI ¡¡Iiachmanl. );.- The, revised OW program's primary emphasis will be on effectively supporting adults to find and sl¡stnin €:mployment; ¡:. Consistent with longstanding municipal positions, adult benefits will be funded 100 percent by the Province; and } Administrative costs will continue to be shared on a 50/50 basis by delivery agents. More details shout the proposal and the implications for the Province and municipality are available on the AMO websitù at www.m\JIlicom.com. Action: Tho Board is requesting that AMO's membership take the Ontario Child Supplement Proposal to their CounoilslOSSAB's for endorsement. TJ¡L~ Information is DVôílabfe tI¡rough AMOs subscription based MUNlCOM network at Yiww.n1,1IJjgpJ:!J.,£Q!!2. For moro ínfcrmation, p!èasÐ contnct: Milena Avramovic. Senior Policy Advisor at 416-971-9856 ext. 342. ,¿ -- ".-. - ------------ National Affordable Housing Forum Co-sponsored by FCM and CHRA Forum national du logement aborda'ble Co-commandité par la FCM et I'ACHRU Fairmont Royal York Hotel Toronto, Ontario Wednesday, April 9, 2003 Noon-4:00 p.m. Hon. Michael Wilson Chair, Mental Health Implementation Taskforce for Toronto and Peel Keynote luncheon Speaker Plenary Discussion To register: Sylvie Caissie Federation of Canadian Municipalities (613) 241-5221/228 scaissie@fcm.ca Cost for lunch: $25 Hôtel Fairmont Royal York Toronto, Ontario mercredi Ie 9 avril 2003 12h à 16h L'hon. Michael Wilson Président, mental health implementation taskforce pour Toronto et Peel orateur de déjeuner Discussion plénière Pour s'inscrir : Sylvie Caissie Fédération canadienne des municipalités (613) 241-5221/228 scaissie@fcm.ca Prix pour Ie déjeuner : 25 $ Registration Inscription National Affordable Housing Forum Co-sponsored by FCM and CHRA Forum national du logement abordable Co-commandité par la FCM et I' ACHRU Fairmont Royal York Hotel, Toronto ON Wednesday, April 9, 2003 Noon-4:00 p.m. Hðrel Fairmont Royal York, Toronto (Ont.) mercredi Ie 9 avril 2003 12h à 16h Name I Nom: Organization I Organisation: . . Phone number I Téléphone : Fax I Téiécopieur : E-maii I Courriei : Payment ($25) o I will pay at the 0 My cheque is door enclosed Paiement (25 $) o Je vais payer sur 0 Mon chèque est place inclus Please fax or mail (if you are enclosing SVP envoyer par télécopieur ou par la a cheque) to: poste (si chèque ¡nclus) à : Sylvie Caissie Federation of Canadian Municipalities 1 Fédération canadienne des municipalités 24, rue Clarence St. Ottawa ON K1 N 5P3 Fax 1 télécopieur: (613) 241-7440 Phone 1 téléphone: (613) 241-5221/228 Federation of Canadim Municipalities Fédération canadienne des municipalit60 March 5, 2003 MEMBERS ADVISORY Please distribute to all members of Council and Senior Staff "Smoke-Free Public Places: You Can Get There" More than 300 communities in Canada have bylaws or policies restricting smoking in public places. To promote passage of bylaws, Health Canada has developed a new resource called "Smoke-Free Public Places: You Can Get There". The Federation of Canadian Municipalities (FCM) is partnering with Health Canada, to test this resource in ten selected Canadian communities throughout 2003. Funding from $8,000 to $14,000 will be provided to each selected community to help raise awareness, to build support for by-laws, or to maintain commitment to existing by-laws. Participants will benefit throughout the project from consul1ation with the project coordinator. Municipal staff will also be invited to participate in a roundtable discussion, at least four teleconferences and an electronic communication network. An interim and final evaluation form will be used for community feedback about the use of the resource tool and funds. Proposals will be judged for their completeness and preference will be given to applications involving partnerships. Communities will be selected to cover all regions of Canada and different s1ages of bylaw promotion/enforcement. Municipalities interested in applying should complete the Expression of ,Interest Form available on FCM's web site atwww.fcm.ca. An electronic, faxed or mailed form can also be requested by contacting the FCM office at (613) 241-5221. Forms must be received at the FCM office by 4:30 p.m. on March 17,2003. Selected communities will be con1acted by March 21, 2003 and will be asked to sign an agreement to administer the funds and participate in all aspects of the project, as outlined on the Expression of Interest Form. We have ten1atively set April 23, 2003 as the date for a one-day roundtable discussion in Ottawa, so hold this date if you are considering applying. FCM will cover the costs of travel and accommodation for this meeting. For more information, please contact Sylvie Caissie by phone at (613) 241-5221 Ext. 228 or by E-mail atscaissie@fcm.ca. James Knight Chief Executive Officer Mis:s:ion Statement T¡" Fib_ <fc"""¿;",, M"'WpäiL< (£eM) ¡"" ¡".. tht niZtWna! voiatfmunit:ipJgiv8mnmtt sinu 1!)O1. FD1 it JNJk41eå to i»t¡;rQJDJ,gtN 'PaSty if Ip in Ilfl mnmtuniUr by prfJJ1tlJting!frðn§ tJf«tivNrnd /Jt'tmmtabkmtmqølgßiJtrnmtnt. Énoncé de mWron LzFldblltion. t:Il11Ildim~ dð mumaplliilit (FCM) I!1t úvlJi:.: n/Ztit»'u:zk rMJ gauvtintmmtJmunicipaux tkpuit 1901. LzFCM ðt vœk.ð: i1mIliortr laqutzliti tÚIJÛ dmu ttJUtt'l Ú! œllKtiviút M flJJJtJri1mtt tÚ1 gou1JLrnffltøttJmrm~fort!. Fð ttrtipÞlMbkJ. A1k=JabnS"¡""'¡ ~AJbe= President Présidern :MaIre Yves- Dw:hanne G.nn.au (Québ.c) Em: Vìœ P.re&ident Premierviœ-préside.nt Mayor Ann Maclean N~ G~ Nova Scotia Second V1œ PresHient Deuxième viœ-présìdenre MaJ=Sœph.. D. W..u.c. Quesnel, Bri'rish Columbia Third Vice President TroÌ8ièmeviœ-p~t v"""" ImmediarePastPresIdem P.r6ident somnt James w: Knight ChlefExecutive Officer Ghef'deladireainn 24 roe Clarence Street Onawa, Ontario KIN jP3 1:1" (613)241-5221 ~ (613) 241-7440 federation@fcm.ca Web sìte!.siteWeb: www.fan.ca Centre for Sunain::!ble Comn\unIry Development Centre potJr Ie db,.eJoppement des col1ectivítés v iables ~ (613)244-1515 commUJÜrie¡@fcm.ct Comumnkations ~ (613)241-5221 communications@fcm.ca CcnpO:cl.te Servkes SetVices corporatifs !8 (613) 241-2126 cmporatE@fcm..ct. Economic :and. Social Policy Po1iriques c!conomiq~ et scc.ia.les ~ (613)244-2250 palicy@mœ Imemariaml Centre for Municipal DeveJopment Centre imemarion:rl pour Ie développement munlcip:öl ~ (613)241-7117 intem=ttional@ttm.c:a ð INTEGRAL NETWORKING SOLUTIONS 59 ATKINSON COURT, BOX 255 . DELAWARE, ONTARIO· NOL lED PHONE: (519) 457-4755 . FAX: (519) 652-2051 Information Technology Detailed Budget Worksheets For The Corporation of the County of Elgin February 19, 2003 2/20/03 2002 ~UU3 ~UU4 ZOOS Description Account # Budaet Actual Variance Operating Capital Operatina Capital Operatina Capital Province of Ontario 4200-150 0 Grants 4300-150 0 0 0 0 Wages 5300-150 82,877 81,328 1,549 85,131 40,640 41,656 Benefits 5400-150 12,432 15,143 (2,711) 17,877 8,534 8,748 Professional Development 5510-150 16,350 5,689 10,661 31,540 23,540 21,540 Travel & Mileage 5500-150 4,900 3,996 904 4,560 4,000 3,500 Memberships 5610-150 250 250 250 Subscriptions 5620-150 250 510 (260) 500 500 500 Consultin9 5790-150 88,000 113,682 (25,682) 336,725 17,500 349,368 15,000 346,392 Supplies 5860-150 23,500 18,893 4,607 7,500 7,875 8,269 Special Projects 5910-150 0 3,708 (3,708) 21,800 73,900 2,000 63,000 40,000 Software 6100-150 13,000 14,291 (1,291) 6,000 42,782 42,541 25,000 Hardware 6110-150 133,350 106,818 26,532 0 250,425 0 37,700 0 20,000 Support & Maintenance 6120-150 46,773 80,693 (33,920) 91,212 73,251 87,563 Furniture & Fixtures 5870-150 0 6,523 (6,523) Licenses 6130-150 4,500 10,726 16,226) 36,155 7,000 0 Totals texcludino taxes) 425,932 462,000 (36,068) 639,250 384,607 600,139 115,700 625,074 20,000 2003 ITC Budget Feb 19 Rev 4 Councilor Detail.xls 2003 Budget Budget 2003 Elgin County Information Technology Professional Development 5510 Operating Budgets 2003 2004 2005 Supplier Amount GST PST $31,540 $23,540 $21,540 Comment IT Staff Trainin9 5,000 5,000 2,000 2,000 liS, Groupwise,Netware 6 PM Worx Training 2,000 2,000 2,000 2,000 $1 ,OOO/day x 2 Ceridian Trainin9 590 590 590 590 Lisa Terrio Campana Training 950 950 950 One day of Training on Admin and Financial aspects of 950 upgraded version Trainin9 Program 23,000 23,000 18,000 6,000 Staff trainin9 assessment and delivery Development and Delivery Capital Budgets 2003 2004 2005 $0 $0 $0 0 0 0 OLC Membership Misa Supplier Amount o 250 GST PST Memberships 5610 Operating Budgets 2003 2004 2005 $250 $250 $250 Comment 0 0 o 1 year membership 250 250 250 1 year membership Capital Budgets 2003 2004 $0 $0 o 0 2005 $0 o Ceridian-ACCPAC interface Kronos JobCost for ACCPAC CAP Program Management MultiMedia Resident machines Petty Cash/POS System Training Room Development GoldCare Deployment Study Other Consulting TBD 30000 30000 Investigate options for GoldCare in the 3 homes 4000 o 1200 5000 o o o o o 1200 5000 o o 3000 o o Providing solution and sourcing product Investigate requirement and prepare specifications and RFP 2 days 3900 9600 15000 Finance Crystal Reports Mods AR Report B of M deposit slips 1800 1800 o Goldcare Incident Reporting PAPP MDS Staff Scheduling Administration Payroll o o o o o o o o o 800 1600 1600 2400 800 3200 4 days 1 day 2 days inciudes interfacing to bank 2 days includes interfacing to bank 3 days 53044 36900 54370 5 days per week 37823 5 days per week Weekends & after hours Intermediate Tech Senior Consultant Technical Del. Mgr. Tech. Support (Help Desk) Help Desk (7 X 24) 36000 115200 36000 86775 51750 51750 36000 115200 36000 86775 118080 12000 88944 121032 5 days/week 12000 48 days for 2003 91168 average = 3.5 days/week Supplier Amount GST PST 2003 $336,725 Operating Budgets 2004 2005 $349,368 $346,392 Consulting 5790 Comment Capital Budgets 2003 2004 2005 $17,500 $15,000 $0 17500 15000 0 Supplies 5860 Operating Budgets 2003 2004 2005 Supplier Amount GST PST $7,500 $7,875 $8,269 Comment Toner 0 0 0 0 Tapes 3,000 3,000 3,150 3,308 Office Supplies 500 500 525 551 Printer Cartridges for 0 0 0 0 Libraries Misc. Supplies 4,000 4,000 4,200 4,410 Capital Budgets 2003 2004 2005 $0 $0 $0 o 0 0 Future IT Projects 2,000 40,000 As required DMZ impmementation Bell T1 Link Fiber Councillor Technology o 16,800 o o o Implement existing firewall as a DMZ 2x$1 ,200 I Month Fibre from Admin Centre 10 Fanshawe College 9 Councillor laptops + software + server + agenda software 30000 45000 Krenos onsite time Telecommunications study PDA SIRCI (MultiLlS Unicorn) to 16,800 o o o o o o o o Upgrade form v3a 10 4.3 Assessment of communications requirements - cell phones, pagers, & PDA's Senior Management - 5 at $500 each Resolution: "That one time costs of $36,400 to migrate to Unicorn be imcluded in Ihe 2003 Automation BUdget" 36400 5000 2,500 18000 Supplier 5,000 Amount GST PST 5,000 Operating Budgets 2003 2004 $21,800 $2,000 2005 $40,000 Special Projects 5910 Comment Capital BUdgets 2003 2004 $73,900 $63,000 73900 63000 2005 $0 o AutoCad UP9rades Training Room Software Software upgrades MS Office XP Std Windows 2000 6,000 o o Resume Maker Delux Deep Freeze Internet Trackin9 Educationai MicroSoft Streets o o o o o o o o o o o o o o o 6,000 Libraries PAPP MDS Staff Scheduling Administration Payroll o o o o o o o o Goldcare Upgrade Incident Reportin9 Pre Authorized o o 3,048 From version 3 to 4. 0 11 UP9rades ($25 ea.) 33 x $38.25 33 x $61.20 33 x$115 33 x$50 54 x $350 (existing PC's not 54 x $383 5 Additional licenses 2 upgrades for Engineering 10 x MS Office 25,000 As required upgraded in 2003 3200 18900 20682 1,605 10,946 16,050 1,369 9,523 Supplier Amount GST PST Operating Budgets 2003 2004 2005 $6,000 $42,541 $25,000 6100 Software Comment Capital Budgets 2003 2004 $42,782 $0 42782 0 2005 $0 o Training Laptops UPS Server replacemntsl consolodation o o o o o o o 10 laptops for training For Net Integrators and Switches at each site o 7 servers - decommissioned clones 22000 5600 20,000 30,000 20,000 Managed Switches Belmont Library (10 port) Dutton Library (16 port) Port Burwell (10 port) Port Stanley (16 port) Rodney (16 port) Shedden (5 port) Vienna (8 port) Bobier (48 port) Terrace Lodge (24 port) Elgin Manor County Admin Sw~ches MultiMedia Resident machines Council Chamber network drops o o To be used as a training room 4,000 o o o o 6 Desktops (2 for each home) 2 x48 port 2x48 port Cisco 2950G 48 E 4600 o o o o o o o o o o o o o 2><24 port Cisco 1 x24 port 4600 2200 1,100 1 1 1 1 1,100 1,100 1,100 ,100 ,100 ,100 ,100 o Infocus LP 130 96 PC's Includes monitor, 256 MG, MS Office. Assume 3 year lease 3 x $500 West Lorn Lbrary (HP 2200dn) Bar Code Scanner Printer Network Laser o o o o o o o 1500 2,000 Duplicom Tier 1 PC's Supplier Amount o $0 o o $0 $0 Comment 6110 Hardware $250,425 250425 4285 170,540 $37,700 37700 $20,000 20000 Supplier Archives Web Server Amount o $0 o $0 $0 Comment For Achives Web site Hardware 6110 $250,425 8,000 $37,700 $20,000 Net Integrators HRIS/Nextrak HRIS/Nextrak SIRSI Canada Engineering ,500 11,300 13,719 o 13,719 o 1,500 11,300 o o 1,500 11,865 o 13,719 Quote from Janus Information Technologies (2 years) o 13 System upgrades form 2002 budget 1,500 2002 budget 12,458 MultiLlS software support (version 11.3) o Dutton Fingel ISP Async dial-up Dutton West Lome Rodney Emaii, Virus and Content Filtering ,680 1,200 1,200 1,200 ,680 1,200 1,200 1,200 o o 5,400 5,400 o 5,400 5,400 o o o Protek Wireless Access Job Cost (ACCPAC) Kronos 540 1,080 ,080 ,080 ,080 Annual software support ACCPAC 6,384 6,384 6,384 6,384 Support plus renewals Support Pluss on JobCost $2640/MO. Phone Internet cable services for various locations. Amtelecom . Rogers Cable Rogers Cable Rogers Cable Rogers Cable Execullnk 15,840 90 80 120 80 70 o o 20 22 22 150 150 50 50 15,840 ,079 959 ,437 959 839 o o 239 260 260 1,800 1,800 1,800 1,800 o 1 1 1 1 1 1 1 1 ,155 ,027 ,538 ,027 898 o o 256 278 278 ,926 ,926 ,926 ,926 o 1,155 Port Stanley Library 1,027 Shedden Library 1,538 Belmont Library (Incl4 additlonallP addresses 1,027 Elgin County Admin. Centre 898 DSL - Business mtselgin o Block of 8 IPs o Block of 8 IPs 256 Static IP mtselgin@execullnk.com 278 Full Link: Elgin Manor 278 Full Link: Bobier VPN 1,926 Oed 56K mtsRodney 1,926 Oed 56K mtsLorne 1,926 Oed 64Kbs mtsDutton 1,926 Oed 64Kbs mtsDutton o Supplier Amount GST PST Operating Budgets 2003 2004 2005 $91,212 $73,251 $87,563 Comment 2003 $0 o Capital Budgets 2004 $0 o 2005 $0 o 6120 Support and Maintenance Supplier Amount GST PST $91,212 $73,251 PM Windmill Worx 1,200 1,200 1,200 0 0 Goldcare 4,000 4,000 4,000 Fibre maintenance 0 5,000 Campana 5,182 0 5,182 Incident Reporting 360 0 360 PAPP 0 0 0 MDS 1,920 0 1,920 Staff Scheduling 2,760 0 2,760 Administration 960 0 960 Payroll 2,040 0 2,040 8,040 0 8,040 0 0 675 675 675 InMa9ic for Archives 0 0 1,125 450 450 Web Masters 750 750 0 SIRCI (MuitiLlS to 5000 5000 5000 Unicorn) 5000 Resolution: "and that an upset limit of $5,000 be paid annually to the host library for purchasin9 and maintainin9 the server and that the funds be included in the 2003 Automation Budget" 125 Phone Support inMagic Server one license upgrade o Hosting of County web site $87,563 Comment 1,200 Annuai support service x 3 o 4,000 Annual support & maintenance 5,000 5,182 Jan to Nov 360 o 1,920 2,760 960 2,040 8,040 o 675 Phone support InMagic DBTW $0 Support and Maintenance 6120 $0 $0 Licenses 6130 Operating Budgets Capital Budgets 2003 2004 2005 2003 2004 2005 Supplier Amount GST PST $35,155 $7,000 $0 Comment $0 $0 $0 0 0 0 Goldcare 0 Finance Licenses (2) 1,700 1,700 $850 each Homes Licenses (6) 5,100 5,100 $850 each 0 Engineering 0 Windmill Worx (Primary) 3,500 3,500 7000 100 un~s x 3 Windmill Worx (Additional» 0 0 $400 each Inventory Managament 1,250 1,250 0 0 Work Request 2,000 2,000 0 ARCSarva 4,600 4,600 Software for fila server backup 0 JobCost for ACCPAC 3,000 3,000 0 10,205 10,205 Canadian Archival Network additional license InMagic for Archives Kronos 4,800 4,800 5 User Pack REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: 03 March 2003 SUBJECT: Draft Budget - 2003 INTRODUCTION: Attached is the 2003 Preliminary Budget showing an increase of $1,152,139 or 7.94%. This budget will be a part of the Council Agenda later is March and is included now for your review. Highlights of the budget are as follows: Line 1 - Interest Charges and Income - increase of $125,000. The County will start borrowing in 2003 (estimated as $5M by year end). Increase to County budget - .86%. Line 2 - Health Unit - increase of $60,987 or .42% to the County budget. The Health Unit budget increase year over year is approximately 5.5%. Line 3 - Council Members and Local Boards - increase of $74,992 or .52% to the County budget. This line increased due to adjustments to salaries for Council Members and the Warden. Lines 4 and 6 - Administrative Services and Human Resourses - increase of $51,007 or .35% to the County budget - increased wages and benefits. All departments will experience increases to the benefit line as OMERS deductions again apply. Estimated benefits have increased from approximately 16% of wages to approximately 21 % of wages. Line 5 - Financial Services - increase of 82,096 or .56% to the County budget - increased wage and benefit costs plus the addition of the Purchasing Co-ordinator position. Line 7 - Administration Building - increase of $70,863 or .49% to the County budget - increase in wages and benefits plus adjustment to maintenance hours. A report will be presented to Council. Line 8 - Corporate Expenditures - increase of $35,850 or .25% to the County budget - increase in insurance premium and increase to legal and professional fees to more closely agree to actual 2002 expenditures. Line 9 - Engineering Services - increase of $87,818 or .60% to the County budget - increase to wages and benefits, increase to vehicle expenses, and increase to maintenance payments to the lower tier (76,217). Line 10 - Homes for Seniors Services - increase of $875,201 or 6.01% to the County budget. In 2002, staffing increases to various departments within Homes were approved by Council. The 2003 budget reflects full year costs of those increases. As with other departments, wages and benefits have also increased. The Director of Homes will be presenting reports to Council requesting staffing increases for a Restorative Care program and additional nursing staff that are included in this budget. There is also an indication that 2002 was under-budgeted resulting in some of the 6.01 % increase to maintain the status quo. The budget has been reduced to exclude the hiring of any students in nursing or housekeeping in 2003. Lines 11 and 12 - minimal increases. Line 13 - Library Services - increase of $100,825 or .69% to the County budget - increases to wages and benefits as with other departments. The Library was required to set up health and safety training amounting to over $5,000 for all staff. Printer cartridges had been included in the IT budget in 2002. It was decided by Management that cartridges should remain in departmental budgets - increase to supplies $12,000. Lines 14 and 15 - minimal increases. Line 16 - Emergency Measures - increase of $37,881 or .26% to the County budget - contract employee as approved by Council to update emergency plans. Line 17 -Information Technologies - increase of $213,318 or 1.47% to the County budget. Senior Management will do a complete review of this budget on March 12. Line 18 - Provincial Offences - increase of $47,476 or .33% of the County budget. In 2002 the County received approximately $45,000 (County share) for January and February 2001. This was the final payment from the Province for the periods prior to the POA transfer to the County. There will be no additional dollars for 2003. Lines 19 to 23 - Ontario Works - the City has not supplied the budget figures for 2003 as yet. Line 24 - Grants - minimal increase to the budget. Lines 25 - 30 - no change for 2003. Line 31 - Ambulance Services - increase of $266,318 or 1.83% to the County budget. Increase incorporates the staffing changes as approved by Council plus increased base payments to the service providers. Lines 32 - 35 - minimal change. Line 36 - Community Reinvestment Fund - decrease of $698,000 or --4.79% to the County budget. Amount as advised by the Province. Line 37 - Transfer to Capital - decrease of $291,166 or -2.00% to the County budget. Amount decreased to offset some of the increase to the operating budget. Staff will endeavour to utilize reserves, as approved by Council, and efficiencies to meet the capital budget needs. Line 38 - Collections POA - minimal effect on the County budget. This is the new position to improve collections as approved by Council. Line 39 - Parking Tickets - minimal effect on the County budget. This is a new project for the County and dollars are being set aside to cover any supplies that may be required. Line 40 - Joint Accessibility Committee - minimal effect of the County budget. These dollars cover any supplies required by the Committee. Line 41 - Tourism Officer - continuation of funding. The overall increase to the budget is 7.94% or $1,152,139. The tax rates will be calculated on reassessment figures. Using the new assessment and excluding the introduction of any changes to ratios or the effect of notional rates, the residential tax rate would increase 3.0% with this budget. CONCLUSION: The 2003 preliminary budget increases 7.95% over 2002. There are a number of factors that affect the budget: · Increase to wages for all employees · Increase to benefits for OMERS · Increase to Homes budgets to reflect additional staffing as approved by Council plus the indication that 2002 was under-budgeted · Increase to the Information Technologies budget to be reviewed by Management on March 12. · Increase to Ambulance Services for staffing enhancements plus additions to the base budgets. Offsetting the increase to rate payers is increased assessment across all classes. The increase to the residential rate would be 3.0% to absorb the increase to this budget. RECOMMENDATION: THAT the report titled Draft Budget - 2003 and dated March 3, 2003 be received and filed. Respectfully Submitted CÝ!!~M~~Þ/ Linda B. Veger~ Director of Financial Services Approved for Submission ~..I,)Pdod~ JAV Mark G. McDor~ld !J . Chief Administrative Officer 2002 BUDGET Preliminary 2002 BUDGET 2003 PROPOSED BUDGET I ACTUAL $ CHANGE % CHANGE EXPENDITURES RECEIPTS NET EXPENDITURES RECEIPTS NET VARIANCE EXPENDITURE RECEIPTS NET (10)-(3) 2)114,558,255 1 SURPLUS FROM PRIOR YEAR 0 140.000 (140,000) 0 140,000 (140,000) 0 0 140,000 (140.000) 0 0.00% 1 1 REQUISITIONS 0 14.207,070 (14,207,070) 0 14.207.070 (14,207.070) 0 0 0 0 0 0.00% 1 1 PAYMENTS IN LIEU 0 351,185 (351.185) 0 335,706 (335.706) (15,479) 0 0 0 0 0.00% 1 1 SUPPLEMENTARY TAXES 0 100,000 (100,000) 0 156,196 (156,196) 56.196 0 100.000 (100,000) 0 0.00% 1 1 TAXES WRITTEN OFF 75,000 0 75,000 137,647 0 137,647 (62.647) 75,000 0 75.000 0 0.00% 1 1 INTEREST CHARGES & INCOME 0 0 0 0 130.291 1130.291 130,291 125.000 0 125,000 125,000 0.86% 1 1 FEES - KETTLE CREEK CONSERVATION 0 16,000 (16.000) 0 16,000 (16.000) 0 0 18.000 (18,000) (2,000) -0,,01% 1 2 HEALTH UNIT 1,111,408 0 1.111,408 1,111,408 0 1.111,408 0 1,172,395 0 1,172,395 60,987 0.42% 2 3 COUNCIL MEMBERS & LOCAL BOARDS 153,958 0 153,958 137.056 0 137,056 16.902 228,950 0 228,950 74,992 0.52% 3 4 ADMINISTRATIVE SERVICES 251,311 0 251,311 264,425 0 264,425 (13,114) 291.318 0 291.318 40,007 0.27% 4 I 5 FINANCIAL SERVICES 235,800 0 235,800 232,335 0 232.335 3,465 317,896 0 317,896 82,096 0,,56% 5 6 HUMAN RESOURCES 346.850 0 346,850 328,457 0 328,457 18.393 357 850 0 357.850 11000 0.08% 6 7 ADMINISTRATION BUILDING 416,508 232,390 184,118 402,484 229,388 173,096 11.022 485,568 230,587 254.981 70,863 0..49% 7 8 CORPORATE EXPENDITURES 335,610 0 335,610 341,344 0 341,344 (5,734) 371,460 0 371,460 35,850 0..25% 8 9 ENGINEERING SERVICES 2,433.400 0 2,433,400 2,409,630 0 2,409.630 23,770 2,521,218 0 2,521,218 87,818 0,,60% 9 I 10 HOMES FOR SENIORS SERVICES 10,188,712 8,887,939 1,300,773 11.244.648 9,691,935 1,552,713 (2~~ ,940) 12,225,311 10.049,337 2,175,974 875,201 6.01% 10 11 AGRICULTURE 27 530 0 27.530 33 487 0 33,487 5957 30,480 0 30,480 2.950 0.02% 11 12 PIONEER MUSEUM 86,750 21,750 65,000 82.114 22,070 60.044 4,956 86,350 21.300 65,050 50 0,,00% 12 13 LIBRARY SERVICES 1,505,414 152.352 1,353,062 1,490,978 161,274 1,329,704 23,358 1,620,887 167,000 1,453.887 100,825 0.69% 13 14 ARCHIVES 176,488 3,000 173,488 137.366 0 137,366 36,122 173,275 3,000 170,275 (3,213) -0.02% 14 15 LAND DIVISION 55,000 55,000 0 44,237 79.161 (34,924) 34,924 65,000 65,000 0 0 0.00% 15 16 EMERGENCY MEASURES 14.540 1,200 13.340 11.698 0 11,698 1,642 52,421 1,200 51,221 37,881 0.26% 16 17 INFORMATION TECHNOLOGIES 425,932 0 425,932 461,999 0 461,999 (36,067) 639,250 0 639,250 213.318 1.47% 17 I 18 PROVINCIAL OFFENSES 865.698 941,662 (75.964) 443,313 500.017 (56.704) (19,260) 436,635 465,123 (28,488) 47,476 0.33% 18 CITY OF ST. THOMAS 0 0 0 0 19 SOCIAL SERVICES & ONTARIO WORKS 2,286,150 0 2,286.150 2,286,150 0 2,286,150 0 2,286.150 0 2.286.150 0 0.00% 19 20 ADMINISTRATIVE FEE - CITY OF ST. THOMAS 373.274 0 373.274 373,274 0 373,274 0 373,274 0 373,274 0 0.00% 20 21 CONTINGENCY FEE 50,000 0 50,000 50,000 0 50,000 0 50,000 0 50.000 0 0.00% 21 22 CHILD CARE 235.705 0 235,705 235,705 0 235.705 0 235,705 0 235,705 0 0.00% 22 I 23 SOCIAL HOUSING 1.190,886 0 1.190,886 1,190.886 0 1.190,886 0 1,190,886 0 1,190,886 0 0.00% 23 24 GRANTS 104 000 0 104000 104,000 0 104.000 0 120.750 0 120.750 16.750 0.12% 24 25 ELGIN TOURIST ASSOCIATION 35,550 0 35,550 35,550 0 35.550 0 35.550 0 35,550 0 0.00% 25 26 RESERVE FOR MILL RATE STABILIZATION 100,000 0 100,000 100.000 0 100.000 0 100,000 0 100,000 0 0.00% 26 27 RESERVE FOR WSIB 100.000 0 100,000 100.000 100,000 0 100,000 0 100,000 0 0.00% 27 28 RENTAL INCOME- HEALTH UNIT 0 402,395 (402,395) 0 402,395 (402,395) 0 0 402.395 (402.395) 0 0.00% 28 I 29 RESERVE FOR INSURANCE DEDUCTIBLES 0 0 11.123 11.123 0.00% 29 30 RESERVE FOR PERFORMANCE EXCELLENCE 5.000 0 5.000 5000 0 5.000 0 5.000 0 5,000 0 0.00% 30 31 AMBULANCE SERVICES 2.719.766 1,947,724 772.042 772,042 0 772.042 0 3,282,911 2,244,551 1.038,360 266.318 1.83% 31 32 PROPERTY ASSESSMENT 581.049 0 581.049 581.049 0 581,049 0 582,485 0 582,485 1,436 0.01% 32 I 33 TAX RELIEF 0 0 0 0 0 0 0 0 0 0 0 0.00% 33 34 CAPPING 0 0 0 0 44.446 144,446 44,446 0 0 0 0 0.00% 34 35 POLICE SERVICES BOARD 3.000 3,000 30,000 30.000 0 0 32,430 32,430 0 0 0.00% 35 36 COMMUNITY REINVESTMENT FUND 0 5.042.000 (5.042,000) 0 6,260.000 (6.260,000) 1,218.000 0 5,740.000 (5,740,000) (698,000) -4.79% 36 37 TRANSFER TO CAPITAL 5.971.378 0 5.971.378 5,971,378 0 5.971.378 5,680,212 0 5.680,212 (291,166) -2,,00% 37 38 COLLECTIONS - POA 58,000 63,800 (5.800) (5,800) -0.04% 38 39 PARKING TICKETS 5,000 5,500 (500) (500) 0,,00% 39 40 JOINT ACCESSIBILITY COMMITTEE 2,000 2,000 2,000 0,,01% 40 41 TOURISM OFFICER 40.000 0 40.000 40.000 0 40.000 40.000 40.000 0 0.00% 41 Total 32.501.667 32 504.667 13.000 31.189.660 32,405.949 11.216.289 1,213.289 35,467.740 19,679.923 15.718.517 1.152.139 7.94% COUNTY OF ELGIN 2003 PROPOSED BUDGET March 3, 2003 Col7 2002 Col8 Col9 Col3 Col4 Col5 Col6 Col1 Col2 Less PIL's Net Levy Col10 349.595 15,368.922 Col11 Col12