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May 13, 2003 Agenda ORDERS OF THE DA Y FOR TUESDA Y. MA Y 13. 2003 - 9:00 A.M. PAGE# ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting of April 22, 2003 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Linda Corriveau, Serenity House Hospice Non-Profit Organization - to give an overview of the organization (Enclosed Separately) 9:45 a.m. Dianna Player, Talbot Bi-Centennial Presentation 10:15 a.m, Local Treasurers will attend to discuss Ratios Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/lnquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-laws 14th ADJOURNMENT 5th 1-30 6th 7th 31-40 41-69 8th I LUNCH WILL BE PROVIDED I 1803 Loya/WeR<,main 20rJ3 To: Clerk's Office Elgin County Council From: Talbot Settlement Bi-Centennial Committee Re: Special Presentation to Elgin County Council, May 13,2003. The Talbot Settlement Bi-Centennial Committee respectfully requests to be placed on the agenda for the next meeting of the Elgin County Council. At that time I shall make a presentation on behalf ofthe committee regards our planned events in May 2003. I look forward to hearing from you at your earliest convience. Respectfully, ~_W Secretary, Talbot Settlement Committee 519-631-9194 The Talbot Settlement Society P.O..Box 20134 St. Thomas, Ontario N5P 4H4 REPORTS OF COUNCIL AND STAFF Mav 13th, 2003 Staff Reports - (ATTACHED) 2 Manager of Engineering Services, Talbot Street In Aylmer Capital Costs Reimbursement 5 Technical Services Officer, 2003 Capital Project Re-Allocation 8 Emergency Management Co-ordinator, Elgin County Emergency Planning Committee 10 Chief Administrative Officer, Rotation of Appointments to the Police Services Board 12 Purchasing Co-Ordinator, Asset Disposal Policy 21 Director of Financial Services, Ratios - 2003 25 Director of Financial Services, Elgin County Pioneer Museum - Location 27 Director of Homes and Seniors Services, High Intensity Care Unit at the New Elgin Manor 29 Manager of Library Services - Talbot Bi-Centennial Update Manager of Engineering Services, Van Lith Culvert Replacement Social Committee Chair, Special Events Committee Update REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER OF ENGINEERING SERVICES MAY 1, 2003 TALBOT STREET IN AYLMER CAPITAL COSTS REIMBURSEMENT FROM: DATE: SUBJECT: Introduction The Town of Aylmer completed a major reconstruction on Talbot Street, a connecting link with Provincial Highway #3, in 2002. This was a joint project with the Town of Aylmer, the Ministry of Transportation and Aylmer Mainstreet. The County of Elgin received a letter, attached; from Town of Aylmer requesting reimbursement of the remaining capital costs borne by the town that was not subsidized by the Ministry of Transportation. The Town of Aylmer is requesting "establishing a procedure whereby the Town of Aylmer would be eligible for reimbursement of the Town's 10% share on connecting link capital projects". The surface asphalt will be completed this year. Discussion The Town of Aylmer received compensation of 90% of the capital costs to complete the reconstruction of Talbot Street in 2002. Aylmer is committed to the remaining 10%. Provincial legislation in this case helps guide our discussion on subsiding of the Town's cost. Section 21(1) of the PTHIA states in part" the Minister may designate a highway or part of a highway as a connecting link between parts of the Kings Highway or as an extension of a Kings Highway, to be constructed and maintained by the road authority having jurisdiction over the highway". Section 21(2) of the PTHIA states in part "a highway or part of a highway does not, by reason of its having been d~signated under section (1) become property of the Crown" Since the ownership of the road is under the jurisdiction of the Town of Aylmer, the County of Elgin has no legal or jurisdictional requirement for any costs associated with its operation or capital costs. The County of Elgin raises monies for its operations and the lower- tier municipalities do the same for their operations under its jurisdiction. Conclusion The Town of Aylmer has requested a procedure for compensation of its share of the capital costs on Talbot Street as part of the Provincial Highway #3 connecting link. If Council were to agree to fund a project over which it has no jurisdiction, than a precedent would be set for requests of similar nature. By way of illustration the request from the Town of Aylmer can be compared to the County requesting a financial contribution from Aylmer to help fund O.P.P. services. Clearly Aylmer has no jurisdiction or legal requirement to fund O.P.P. as it has it's own police force. Recommendation That the request from the Town of Aylmer be received and filed. REõrrM4iM;BMITTED APPROVED FOR S CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES MAR LD CHIEF ADMINISTRATIVE OFFICER , 2' TOWN OF AYLMER 46 Talbot Street, West, Aybner, Ontario N5H 1J7 Office: (519) 773-3164 Fax: (519) 765-1446 April 23, 2003. Warden John R. Wilson, County of Elgin, 450 Sunset Drive, ST. THOMAS, ON N5R 5Vl Dear Sir: It has come to the attention of Council, that the Town of Aylmer is unique in that it is the only municipality in the County of Elgin that has a connecting link that runs through the municipality. In 2002, Council undertook a major reconstruction project on Talbot Street and our downtown core took on a distinctively new look. The project was a joint venture with Aylmer Mainstreet. The Ministry of Transportation provided 90% subsidy for certain construction works i.e. watermain, roadwork, and the Town was liable for the remaining 10% construction costs that amounted to approximately $25,000.00. There is some carry-over construction slated for completion this year i.e. surface asphalt. Town Council, is requesting that County Council give consideration to establishing a procedure whereby the Town of Aylmer would be eligible for reimbursement of the Town's 10% share on connecting link capital projects. The Town acknowledges that it is responsible [or aìl its interior streets, however, Talbot Street, is not only a municipal street, but is a main link to the Highway #3 corridor, and also links a portion of the county roads. It is interesting to note that the municipality of Goderich is reimbursed similar costs from the County of Huron. We appreciate your cooperation and consideration of our request. We will be pleased to provide actual construction costs and other data that is deemed necessary. I enclose herewith, a copy of Town Council's resolution dated April 14, 2003. 3 RECEIVED APR 2 42003 c" Warden John R. Wilson - 2 - April 23, 2003 Yours truly, it Mayor Bob Habkirk /c.c. Mr. Clayton Watters, Manager, Engineering Services 4 '0 TOWN OF AYLMER COUNCIL RESOLUTiON APR 1 4 2003 Moved by ~~~ ""'oded bl" Ø/~-<4øaf-d "That as per the recommendation of Transportation/Environment Committee, April 3, 2003, and in consideration of the fact that Talbot Street is a main link to the Highway #3 corridor, and also links a. portion of the county roads, Council hereby requests that the County of Elgin, consider a procedure whereby the Town of _Aylmer, would be eligible for reimbursement of the Town's 10% share of connecting link capital projects; further, that the funding be retroactive to include the 2002 Talbot Street reconstruction project." CERTIfiED TRUE COpy DATEflPvL J~/.3cLER~' " .~r/~_ Hea.d of GOUl1c1! ~fi0j~' "Í--;:;) ~J GI(f ) 4 No. 10 / TOWN OF AYLMER c,"";:,, APR 25 2003 46 Talbot Street, West, Aylmer, Ontario N5H 1J7 Office: (519) 773-3164 Fax: (519) 765-1446 April 23, 2003. Warden John R. Wilson, County of Elgin, 450 Sunset Drive, ST. THOMAS, ON N5R 5V1 Dear Sir: It has come to the attention of Council, that the Town of Aylmer is unique in that it is the only municipality in the County of Elgin that has a connecting link that runs through the municipality. In 2002, Council undertook a major reconstruction project on Talbot Street and our downtown core took on a distinctively new look. The project was a joint venture with Aylmer Mainstreet. The Ministry of Transportation provided 90% subsidy for certain construction works i.e. watermain, roadwork, and the Town was liable for the remaining 10% construction costs that amounted to approximately $25,000.00. There is some carry-over construction slated for completion this year i.e. surface asphalt. Town Council, is requesting that County Council give consideration to establishing a procedure whereby the Town of Aylmer would be eligible for reimbursement of the Town's 10% share on connecting link capital projects. The Town acknowledges that it is responsible for all its interior streets, however, Talbot Street, is not only a municipal street, but is a main link to the Highway #3 corridor, and also links a portion of the county roads. It is interesting to note that the municipality of Goderich is reimbursed similar costs from the County of Huron. We appreciate your cooperation and consideration of our request. We will be pleased to provide actual construction costs and other data that is deemed necessary. I enclose herewith, a copy of Town Council's resolution dated April 14, 2003. Warden John R. Wilson - 2 - April 23, 2003 Yours truly, ~ Mayor Bob Habkirk c.c. Mr. Clayton Watters, Manager, Engineering Services TOWN OF AYLMER COUNCJL RESOLUTION APR 1 4 2003 'kmdby ~~~ "'''ndo<! by r4r~-<4Wdr'd I "That as per the recommendation of Transportation/Environment Committee, April 3, 2003, and in consideration of the fact that Talbot Street is a main link to the Highway #3 corridor, and also links a portion of the county roads, Council hereby requests that the County of Elgin, consider a procedure whereby the Town of . Aylmer, would be eligible for reimbursement of the Town's 10% share of connecting link capital projects; further, that the funding be retroactive to include the 2002 Talbot Street reconstruction project." CERTIfiED TRUE COPV JJATE,4PfLIL J j'/o3 'CLERK;' - I ,,,\0. .~é~_ Head of Council ~flJj~4' 1;,~j ~J cry! ) No. 10 I '...,-<~.' REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT APRIL 29, 2003 2003 CAPITAL PROJECT RE-ALLOCATIONS FROM: DATE: SUBJECT: Introduction Capital projects in any given year are prioritized throughout the previous year. Now that more information is know regarding a couple of the proposed 2003 projects and other projects have been identified as requiring to be completed due to the pavement profiles, it is time to re-allocate funds that have been set out in the 2003 Capital Budget. Discussion The 2003 Capital Projects Budget has allocated a substantial amount of funds for 2 major projects this year. Clachan Road will be reconstructed in cooperation with the Municipality of Chatham I Kent and a Class EA process is well underway to determine a new alignment for Lake Shore Line in Bayham. $750,000 has been allocated for each of these projects. Now that we are into the preliminary design stages for these two projects more information is known and it has been determined that some funds that were allocated may be available for other projects that require completion this year. Firstly, the reconstruction of Clachan Road as previously stated is a joint project with the Municipality of Chatham I Kent. Both parties have agreed, that because of the scope of work, the project will be completed over a three-year period. Chatham I Kent has allocated $500,000 towards the project in 2003. Since the County of Elgin has allocated $750,000 towards this project, $250,000 may be made available for other use in 2003. Secondly, the proposed re-alignment of Lake Shore Line in Bayham is still in the Class EA process and public input is still being sought to help determine the best solution. Once a route is selected, a great deal of work must be completed before an actual road is constructed. Studies must be completed to determine any adverse environmental impacts and land may be purchased. It is unrealistic that any roadwork would commence until 2004. $750,000 was originally allocated towards this project and the majority of these funds could be utilized for more pressing needs in 2003. When the Capital Budget was created, staff has found other projects that must have their schedules advanced. After the harsh winter of 200212003 it is apparent that two roads in particular have suffered and have become structurally deficient. These two roads are County Road 6 (Johnston Line) from Blacks Road to Clachan Road and County Road 2 (Pioneer Line) from Coyne Road to Dunborough Road. These roads were reviewed by the Councilors who attended the Road Tour on April 15, 2003. These roads require 2 lifts of hot mix asphalt resurfacing to reinstate their structural adequacy. Another major project being completed this year in conjunction with the Municipality of Central Elgin's watermain replacement, is the reconstruction of Belmont Road through the Village of Belmont. Now that the consultant has submitted a detailed design estimate to staff, it has been discovered that additional funds are required for that project to be completed. Originally, $500,000 had been allocated towards this project and now that surveys have been completed, $650,000 is required to complete this project in 2003, with $100,000 required in 2004 for the top course of asphalt. 5 2003 Capital Project Re-allocations.doc Page 1 of3 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT APRIL 29,2003 2003 CAPITAL PROJECT RE-ALLOCATIONS FROM: DATE: SUBJECT: Discussion (continued) If funds were re-allocated from the Clachan Road Reconstruction project ($250,000) the shortfall in the Belmont Road Reconstruction project could be offset. Similarly, if funds were re-allocated from the Lake Shore Line Relocation project ($450,000) the roads that have been recently identified as structurally deficient could be resurfaced with one lift of hot mix pavement before their condition worsens. One lift of asphalt would eliminate the pavement irregularities however; another lift would have to be added to both of these roads in 2004 to ensure that enough structural strength is present to extend the roads' life for at least 20 years. Funds required to add a second sheet of hot mix to these roads would be allocated from the 2004 Capital Budget. Council should be made aware that the approved 2003 Capital Budget assumes that approximately $480,000 will be allocated from reserves for resurfacing Road 16 ($380,000) and for the removal of Robbins Bridge ($100,000). Council may wish to avoid utilizing reserves for these projects and instead, use some of the funds identified in this report for these purposes. This option has the benefit of avoiding any reliance on reserves, however, in staff's view, the work identified on Johnston Line and Pioneer Line is necessary and should not be postponed. Alternatively, if Council wishes not to draw on reserves for the Road 16 and Robbins Bridge project, staff believes that these two projects could be postponed until 2004 and be funded from the proposed 2004 capital budget. Conclusion Now that more information has been gathered regarding a few of the proposed capital projects for 2003 it has been discovered that some funds may be re-allocated to accommodate more pressing needs. Because of the harsh winter of 2002/2003 a couple of roads that have been scheduled to be resurfacing in 2004 and 2005 must be completed sooner because of the immediate concerns. Funds re-allocated from the Clachan Road Reconstruction project and the Lakeshore Line Relocation project could be used to resurface Pioneer Line and Johnston Line and to fund the reconstruction of Belmont Road. These funds could also be used towards the projects that are currently allocated from reserves, however, staff believes that if Council's wish is not to draw from reserves that the Road 16 resurfacing and Robbins Bridge removal projects could be deferred until 2004 and be funded by the proposed 2004 Capital Budget. 6 2003 Capital Project Re-aIlocations.doc Page 2 of3 REPORT TO COUNTY COUNCIL FROM: PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT DATE: APRIL 29,2003 SUBJECT: 2003 CAPITAL PROJECT RE-ALLOCATIONS Recommendation That the 2003 Capital Projects Budget be amended to include the following changes: That $150,000 be taken from the proposed Clachan Road Reconstruction project and added to the Belmont Road Reconstruction project; and, That $450,000 be taken from the proposed Lake Shore Line Relocation project and be utilized to resurface Johnston Line (County Road 6) from Blacks Road to Clachan Road in the Municipality of West Elgin ($175,000) and Pioneer Line (County Road 2) from Coyne Road to Dunborough Road in the Municipality of Dutton I Dunwich ($275,000). OVED FOR SUBMISSION PETER DUTCHAK, TECHNICAL SERVICES OFFICER I/' CLAYTON D. WATTERS, MANAGER ENGINEERING SE MA DONALD CHIEF ADMINISTRATIVE OFFICER 7 2003 Capital Project Re-allocations.doc Page3 of3 REPORT TO COUNTY COUNCIL FROM: AI Smith, Community Emergency Management Coordinator DATE: April 28, 2003 SUBJECT: Elgin County Emergency Planning Committee Introduction: With the recent legislative changes to the Emergency Management Act, County Council has hired a Community Emergency Management Co-ordinator to assist the County with implementing the required changes, and to assist the lower tier municipalities with their expertise and advise. Discussion: CEMCs from each of the municipalities and the County have met to discuss the requirements of the legislation and how to most effectively implement these requirements across the County. To ease the implementation, this group is recommending that Council strike a County Emergency Planning Committee that will oversee all activities, and that each municipality strike a smaller committee made up of municipal employees to oversee individual municipal emergency planning initiatives. The group is also recommending that a sub-committee of the County Committee composed of CEMCs from each municipality be struck as an advisory committee to each of the CEMCs and the County's Emergency Planning Committee. The County Emergency Planning Committee membership is recommended as follows: (1) County Council Member (1) County CAO (1) County CEMC (6) Municipal CEMCs (1) Ambulance Representative (1) OPP Representative (1) Aylmer Police Representative (1) St. Thomas Police Representative (1) Mutual Fire Aid Coordinator (1) Local Industry Representative (1) Health Unit Representative (2) School Board Representatives (1) CACC Representative Other Advisers as Required (i.e. Volunteer Organizations, Ministry, etc.) Terms of Reference: Members of the County Emergency Planning Committee are requested to assist and provide input for the following, to meet the requirements of the first part of the legislation prior to April 15, 2004: 8 2 1. To advise and comment on the requirements of the legislation as they pertain to their expertise. 2. To provide feedback and commentary on the main elements legislation (i.e. input for workshops, public training; revisions to the existing County plan, etc.). 3. To operate on a consensus basis. 4. To elect a chairperson for the County's Emergency Planning Committee. 5. To assist as a sounding board to County Council when required. Conclusion: From the recent meeting of the county and municipal CEMCs it was determined that a County Emergency Planning Committee is needed and a request for a County Council representative to sit on this committee should be extended to Council. It was also determined that each municipality should have their own Emergency Planning Committee composed of municipal staff. Further, a sub-committee of the County Committee composed of CEMCs from each municipality should be struck to act as an advisory committee for each of the CEMCs and the County Emergency Planning Committee. Recommendation: THAT staff be authorized to strike a County Emergency Planning Committee with the above Terms of Reference; and, THAT County Council appoint a representative from Council to sit on this committee. Respectfully Submitted, Approved for Submission, Marl< Chief Administrative Officer 9 REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer DATE: April 30, 2003 SUBJECT: Rotation of Appointments to the Police Services Board Introd uction/BackQround: The composition of the Elgin Group Police Services Board was established in the summer of 2001. At that time, the County suggested to the six participating municipalities that the three municipal representatives to the Board be comprised as follows: 1 elected representative from Eastern Elgin (Bayham and Malahide) 1 elected representative from Central Elgin 1 community member from Western Elgin (Southwold, Dutton/Dunwich and West Elgin) Accordingly, by resolution in January 2001, then Councillor John R. Wilson was appointed to represent Eastern Elgin, Councillor Dave Rock was appointed to represent Central Elgin and Mr. Wayne Ward was appointed as the community member to represent Western Elgin. All appointments terminate on December 31S\ 2003. The purpose of this report is to suggest a rotation schedule for the municipal appointees to ensure that every municipality has an opportunity to participate on the Board. Discussion: The following rotation schedule for municipal appointments to the Elgin Group Police Services Board is presented for Council's consideration (all appointments are for a three- year term to coincide with the term of municipal councils* see footnote): January 1st 2004 to December 31st. 2006 Bayham West Elgin Southwold (1 elected official) (1 elected official) (1 community representative) January 1st 2007 to December 31st. 2009 Dutton/Dunwich Southwold Malahide (1 elected official) (1 elected official) (1 community representative) .../2 1 0 2 Conclusion: Using the rotation above, every municipality involved in the contract will have sent one elected representative to the Board during one of the three-year terms. Given the geography of the County, three-year terms and two elected appointees each term involving six municipalities, there is no easy way to balance the appointments perfectly. You will note in the options above that Central Elgin, the largest financial contributor to the O.P.P. contract is represented once in nine years. Council may wish to address that anomaly, however, reintroducing Central Elgin to the rotation above will mean that another municipality (most likely Malahide) will take its place outside the rotation. Recommendation: THAT the report from the Chief Administrative Officer entitled" "Rotation of Appointments to the Police Services Board" be approved for consideration by the participating municipalities; and, THAT, assuming that the rotation schedule is agreed to by Council resolution, the Municipalities of Bayham, Malahide and Southwold submit the name of their nominee by resolution to the County of Elgin by no later than December 15th, 2003, for distribution and approval of the remaining three municipalities involved in the O.P.P. contract. ALL of which is respectfull submitted, Mark G. McDonald, Chief Administrative Officer. *Note: The term being proposed does not coincide exactly with the term of Council. Appointments commence in January because of the timing of municipal elections and the logistics of obtaining approvals from six municipalities once nominees have been suggested. 1 1 FROM: REPORT TO COUNTY COUNCIL Sonia Beavers - Purchasing Co-Ordinator DATE: 30 April 2003 SUBJECT: Asset Disposal Policy INTRODUCTION The County of Elgin has an obligation to the taxpayers of Elgin County and the Ontario Government to ensure that every effort is made to find further uses within the Corporation for items that have been declared surplus. Furthermore, items that are determined to be of no value to the Corporation should be disposed of in a safe and responsible manner. DISCUSSION: In virtually all cases, our primary goal is to salvage materials. Conversely, once the decision has been made that materials and equipment have no further use, then the disposal function becomes a key factor in the materials management cycle. Although careful review and analysis have indicated that certain items are of no further use to the Corporation, there may still be monetary value that can be obtained through proper disposal techniques. For instance, the sale of salvageable materials can be accomplished by one of four (4) methods: trade-in, public auction, sealed bid by advertisement, scrap and recycling. CONCLUSION: The County has a duty to act in the best interest of the municipality. A tool needs to be implemented that will strengthen accountability. The implementation of an Asset Disposal Policy will not only provide consistency and guidance to all the Departments within the Corporation, but will also provide a fair process in which all individuals are given the opportunity to bid on salvageable materials. In addition, the ultimate goal of an Asset Disposal Policy is to ensure that the procurement cycle is completed. RECOMMENDATION: THAT the Asset Disposal Policy dated April 16, 2003 be adopted as written. ;¡;:ullY Submitted I Q'_ &C~..u-(........ / Sonia Beavers Purchasing Co-Ordinator ¿~~-r Director of Financial Services Mark . Chief Administrative Officer 12 - - - - Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Policv: Asset Disposal 1. Purpose of Asset Disposal Policv The purpose of this policy is: o to establish an acceptable process for the disposal of County assets, inclusive of selling, trading, assignment, auctioning or scrapping of surplus assets excluding "real property" o to provide the County with the most advantageous investment recovery of existing assets o to provide environmentally friendly methods of disposal. 2. Obiective of Asset Disposal Policv o to establish a practical and fair guideline for disposal of County owned surplus furniture and equipment o to ensure that all Departments of the County have an equal opportunity to obtain surplus equipment and minimize costs o to receive a fair market value for surplus items where possible o to ensure the County dispose of surplus equipment in an environmentally friendly manner o to minimize the amount of space occupied by surplus equipment 3. Policv - Disposal of Surplus Items No surplus equipment or material may be removed from any facility without the proper authority of the Department Head. Any items donated or "left" to any Department of the County will be immediately considered County property and will be bound by this policy unless an agreement has been signed and approved by the Department Head. An example would be the Libraries and the donation of photocopiers. All donations must be recorded on the Donation Form (Appendix A). The person(s) donating the item(s) must sign the form, which confirms that the donation becomes Property of the County of Elgin. Implementation Procedure 4. Disposal Procedures 4.1 In order to properly dispose of assets that are no longer required, Managers will deem the assets as surplus, obsolete, worn out, damaged or scrap. Managers shall complete and forward to the Purchasing Co-Ordinator a "Request for Asset Disposal" form on an as needed basis. (Appendix B) 1 13 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Policv: Asset Disposal 4.2 The Purchasing Co-Ordinator and Manager disposing of the asset will first offer all obsolete or surplus assets to other departments. Exception of this clause may occur when the asset can be "traded-in" or a value can be applied against the purchase cost of the replacement asset. Departments will be responsible for adjusting their inventory for any assets obtained from one department to another. 4.3 Council Exception: Special written requests to purchase surplus assets may be considered by County Council from time to time. Under these circumstances, Council may dispose of surplus item(s) as deemed appropriate. 4.4 All obsolete, damaged or surplus assets not required by any other County Department will be disposed of by any of the following methods as deemed appropriate by the Purchasing Co-Ordinator and the Manager of the asset: o Trade-in replacement asset o Public auction o Sealed bid by advertisement o Scrap and recycling o Rubbish 4.4a) Trade-in on Replacement Asset: Any trade-in value deemed as acceptable after best-value analysis will be applied against the purchase price of the replacement asset. 4.4b) Public Auction: If it is determined that the item or a group of items may bring a net price of $500.00 or more at auction,(gross revenue less transportation costs), then the item(s) may be sent to public auction. A list of surplus item(s) going to auction will be publicized. Public Auction will occur on an as needed basis as it best suits the needs of the County with a pre-approved vendor operating in this capacity. 4.4 c) Sealed Bid Advertisement: Formal sale of asset(s) through sealed bid process. Highest bid accepted with consideration given to environmental, (recycling methods), and socioeconomic factors, (non-profit organizations). The County reserves the right to accept or reject any or all bids. 4.4 d) Scrap and Recvclina: Any scrap that is deemed as still having asset recovery value will be sold to pre-approved vendors operating in this capacity, (e.g. metal). Items that have been used to their full capacity and can be "recycled" are encouraged. Whenever possible, recycling should be considered as part of the original purchase term and conditions. An example might be an agreement with a supplier to recycle printer toner cartridges. 2 14 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Policv: Asset Disposal All unused computer equipment will be immediately brought to the attention of the Information Technology Department. It will be the responsibility of the Information Technology Department to provide a list of unused/obsolete equipment to the Purchasing Co-Ordinator. The Purchasing Co-Ordinator will ensure that the disposal of computer equipment is executed in a manner that will ensure acquisition of fair market value. If the computer equipment is determined to have no value, then the Purchasing Co-Ordinator will ensure that all technology items are disposed of in a safe and environmentally friendly manner. ie. Given to responsible company to destroy equipment, extract precious metals, and/or recycle parts. 4.4 e) Rubbish: Items that are unable to be disposed in the methods listed from a) to d), will be disposed of to a County approved facility. 4.5 At any time where the value of the surplus asset is estimated to exceed $25,000.00 for 4.4 a) to c), a report recommending the method of disposal shall be submitted to Council for approval. 4.6 All assets are to be disposed of "as is, where is, no guarantees or warranties implied". 4.7 No employee or elected official shall purchase any surplus asset except those goods, which are being disposed of by public auction or public bid and must follow the bid process. 4.8 All proceeds generated from the disposal of assets are to be applied to the relevant Departments operating revenues unless otherwise stipulated by County policy or specific resolution. 4.9 An information report prepared by the Purchasing Co-Ordinator will be provided to Council at least once annually detailing assets disposed, methods of disposal and proceeds generated. 4.10 Exceptions Ministry of Hea/th and Long Term Care: This Asset Disposal Policy is applicable to the Elgin County Homes (service provider) in conjunction with the Ministry of Health and Long Term Care Regulations. The Ministry of Health and Long Term-Care Regulations (0606-04) stipulates that the service provider shall not sell, change the use, or otherwise dispose of any item, furnishing or equipment specifically listed in any schedule relating to the nursing and personal care and/or the program and support services funding envelopes 3 15 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Policv: Asset DisDosal (additions to "any items listed" since January 1, 1995), as well as any furnishing and equipment purchased by a capital grant in all funding envelopes, pursuant to the Service Agreement and paid for in whole or in part by Ontario, without the prior written consent of Ontario, which consent may be subject to such terms and conditions as Ontario may deem advisable. This clause also includes furnishings or equipment purchased through the High Intensity Needs envelope. Therefore when purchasing new furnishings or equipment, Managers in all departments will be responsible for recording information on the Furnishings and Equipment Ledger. (Appendix C). An electronic copy is sent to the Purchasing Co- Ordinator on June 30th and Dec. 31st of each year. In order to properly dispose of assets that are no longer required, the Purchasing Co-Ordinator would determine whether or not the asset may have a value of $500.00 or more. Managers will deem the assets as surplus, obsolete, worn out, damaged or scrap. Managers will forward a Request for Asset Disposal Form on an as needed basis to the Purchasing Co-Ordinator, (Appendix B) The Homes will document on the form the funding envelope the equipment was purchased from. No assets may be disposed of that were purchased from the Ministry of Health and Long Term Care Funding Envelopes without prior consent from the Ministry. Therefore, the Purchasing Co-Ordinator will be responsible for obtaining all pertinent information and ensuring the appropriate information is shared with the Ministry of Health and Long Term Care Division. The Purchasing Co-Ordinator will be responsible for the management and retention of these records and ensuring compliance of the County's Records Retention Policy. As quoted in the Ministry of Health and Long Term Care Guidelines; "Where the Ministry has contributed to the original purchase price of disposed furnishings and equipment, the percent share of the Ministry's contribution must be applied to the proceeds and credited to the Levels-of-Care funding envelope that reflects the disposed asset. The relevant amount should be recorded as an Expenditure Recovery under the Levels-of-Care Component". The guideline continues by stating, "Where the Ministry of Health and Long Term Care has not contributed to the original purchase price of the disposed asset, the proceeds are treated as non-recoverable revenue". 4 16 ~ - - - Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Policv: Asset Disposal Donation We would like to take this opportunity to thank you for your donation to the County of Elgin. Please note that any items donated to any Department of the County will immediately be considered County Property and will be bound by the Asset Disposal Policy. Please List Item(s) donated Name of Person Donating Item: (please print name) Telephone number: I have read and agree to the conditions outlined in the agreement. Signature: Date: Witness: (County Employee) Appendix A 1 7 5 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Policv: Asset Disposal Appendix B I Date Department Manager (please print) I Telephone Fax E-mail Description of Surplus Equipment - One Commodity/page I Model I Description/Condition Year Purchased Quantity I Add"aosl Comme"'. I Name/Contact on Arrival for Pickup: I Location/Room I Department Head: I Date: I Purchasing Co-Ordinator: I Date Received: 6 1 8 Financial Services - Purchasing Policy # 2003- 01 Date: April 16,2003 Policv: Asset DisDosal Guideline for Surplus Equipment Declaration Form Cont'd Appendix B On the back of this form, please complete the relevant sections to describe the surplus item(s). Add a page if room is insufficient to adequately describe surplus item(s). Please forward completed form to the Department Head for approval. Once the form is reviewed and initialed by the Department Head, the form is forwarded to the Purchasing Co-Ordinator. 19 7 Policy # 2003- 01 Date: April 16,2003 Financial Services - Purchasing Asset Disposa . ..---..-...... - Date of Approx. Asset Name of Location of Asset Tracking Funding Purchase Life Expectancy Purchased Supplier Asset Number Envelope Submitted by: Date: 8 Pollcv: N o REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: April 24, 2003 SUBJECT: Ratios - 2003 INTRODUCTION In April 2002 the following recommendation was approved, in part: "THAT the Industrial Class ratio be reduced to 2.63 for the 2003 taxation year with the Residual Industrial and Large Industrial ratio being lowered accordingly; and, THAT in the first year of ratio reduction the Commercial ratio be reduced in such manner to ensure the tax rate increase to commercial properties is no greater than the increase to the County Levy for that year; and, THAT as a matter of tax policy, the County move towards the range of fairness in equal installments over a five year period starting in 2003; and, THAT each year, prior to any movement in the ratios, Council review the above tax policy to ensure it meets legislative requirements and the needs of County taxpayers." The Province has adopted some of the recommendations of the Beaubien Report, one being that Council, on an annual basis, has the flexibility to set the ratio for the Farm Property class below 25% of the residential rate. DISCUSSION: The County and Lower-tier Municipalities have struggled with budget increases in 2003. Taxpayers have the benefit of reduced Education rates (-10%) however this reduction may not offset the increases to County and Lower-tier levies. Assessment growth across the County is less than 1 %. Average residential assessment has increased by 3.9% and farm assessment has increased by an average of 18.2%. Reducing the residual industrial ratio to 2.63, as recommended in 2002, from the current 3.83 has a significant effect on all classes. However, the County will be taking a very proactive approach to meeting the Provincially imposed requirements of the hard cap while moving all tax classes towards the range of fairness. OPTION 1: As agreed by Council in 2002 and as set out in the County's tax policy, reduce the industrial ratio to the hard cap. Also, decrease multi-residential, commercial and pipelines by one-fifth of the difference between the current ratio and the upper range of fairness. 2 1 OPTION 2: Decrease all classes towards the range of fairness in equal installments over five years. This will satisfy the hard cap restrictions for industrial. Taking this approach the hard cap would be achieved in 2005. OPTION 3: Council may also decide to reduce the farm ratio to something less than 25% of the residential rate - same as option 1 plus changing the farm ratio to 24%. The above options all result in a reduction to the commercial tax rate as required in the 2002 recommendation. See attached schedules 1 and 2 for examples of these options. CONCLUSION: These options have been discussed with the Treasurers and consensus was reached that Option 1 be presented for your consideration. The Treasurers have reviewed the effects within their Municipalities and agree that the County should meet the hard cap in 2003. The Treasurers all agree that the large tax rate swing in the farm class is mainly a result of increased assessment. Adjusting the ratio does little to nullify that increase. (This is included in schedule 2 attached.) RECOMMENDATION: THAT, in order to achieve the restrictions of the hard cap as imposed by the Province of Ontario, the Industrial Class ratio be reduced to 2.63 and the Residual Industrial and Large Industrial ratios be lowered accordingly; and, THAT the Multi-residential, Commercial, and Pipeline classes be reduced by an amount equal to 1/5 of the difference between the current ratio and the upper range of fairness; and, THAT prior to any movement of the ratios in 2004, Council review the tax policy to ensure it meets the needs of Elgin County taxpayers. Respectfully Submitted ~J-;J~ Linda B. Veger ~ Director of Financial Services 'on Ma Chief Administrative Officer 22 County of Elgin Sample Rates All classes move 1/5 Farm to .24 All classes including industrial move 1/5 Option 2 SCHEDULE 1 2002 Tax Ratio Option 3 2003 Tax Ratio 1.0000 2.6572 0.0000 1 .7720 1.2404 3.2103 2.0867 4.0856 2.6556 1.2557 0.2500 0.2500 1.0000 2.3458 0.5000 1.6376 1.1463 2.7753 1.8039 3.5319 2.2957 1.1446 0.2400 0.2500 1.0000 2.6572 0.0000 1.7720 1.2404 3.2103 2.0867 4.0856 2.6556 1.2557 0.2500 0.2500 1.0000 2.3458 0.5000 1.6376 1.1463 2.7753 1.8039 3.5319 2.2957 1 .4460 0.2500 0.2500 Net Change 2002 Tax Rate 2003 Tax Rate Net Change 2002 Tax Rate 2003 Tax Rate 2.5015% -9.5108% 0.480229% 1.276065% -5.2728% -5.2728% -7.6832% -7.6832% -7.6847% -7.6847% -6.5676% -1.5984% 2.5021 % 0.850966% 0.595676% 1.479817% 0.961881 % 1.883274% 1.224128% 0.603024% 0.120057% 0.120057% 0.492242% 1.154701% 0.246121% 0.806096% 0.564267% 1.366119% 0.887978% 1.738550% 1.130057% 0.563420% 0.118138% 0.123061% 4.2403% -7.9758% 0.480229% 1.276065% -5.6094% -5.6094% -8.0111% -8.0112% -8.0126% -8.0126% -6.8994% 2.1373% 2.1373% 0.850966% 0.595676% 1.479817% 0.961881% 1.883274% 1.224128% 0.603024% 0.120057% 0.120057% 0.490493% 1.150600% 0.245247% 0.803232% 0.562262% 1.361267% 0.884823% 1.732374% 1.126043% 0.561419% 0.122623% 0.122623% Iì'ù' C1N 2002 Tax Ratio 2003 Tax Ratio 2002 Tax Ratio 2003 Tax Ratio Property Class 1.0000 2.6572 0.0000 1.0000 2.3458 0.5000 1.6376 11463 Residential/Farm Multi-Residential Farmland Awaiting Development Commercial Occupied Commercial Vacant Land 1.7720 1.2404 3.2103 2.0867 4.0856 2.6556 1.2557 0.2500 0.2500 Industrial to 2.63 All others 1/5 Option 1 2003 2.2251 1 .4463 2.8318 1.8407 1.1446 0.2500 0.2500 Industria Industrial Large Industrial Occupied Large Industrial Vacant Pipelines Farm Occupied Vacant Land Managed Forests Net Change 2002 Tax Rate 2003 Tax Rate 2.1373% -9.8322% 0.480229% 1.276065% -3.6661 % -3.6661% -24.7295% -24.7295% -24.7282% -24.7281% -4.9827% 4.2405% 4.2405% 0.850966% 0.595676% 1.479817% 0.961881% 1.883274% 1.224128% 0.603024% 0.120057% 0.120057% 0.500592% 1.174288% 0.250296% 0.819769% 0.573838% 1.113866% 0.724013% 1.417575% 0.921424% 0.572977% 0.125148% 0.125148% Residential/Farm Multi-Residential Farmland Awaiting Development Commercial Occupied Commercial Vacant Land Industrial Occupied Industrial Vacant Land Large industrial Occupied Large Industrial Vacant Pipelines Farm Managed Forests County of Elgin Options - changing ratios 2003 SCHEDULE 2 Average Residential Average Farm 2002 County Rate 117,000 0.480229% 193,000 0.120057% County Taxes 561.87 231.71 Increase to Assessment Average Inc. 3.90% 121,563 Average Inc. 18.15% 228,030 2003 County Rate - Option 1 0.500592% 0.125148% County Taxes 608.53 285.37 County Increase 46.67 53.66 Increase from change in tax rate Increase from change in assessment 23.82 22.85 46.67 9.81 43.85 53.66 County Rate - Option 2 0.490493 % 0.122623% County Taxes 596.26 279.62 County Increase 34.39 47.91 Increase from change in tax rate 12.00 4.95 Increase from change in assessment 22.39 42.96 34.39 47.91 County Rate - Option 3 0.502413% 0.120579% County Taxes 610.75 274.96 County Increase 48.88 43.25 Increase from change in tax rate 25.96 1.01 Increase from change in assessment 22.92 42.24 48.88 43.25 24 REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: May 2,2003 SUBJECT: Elgin County Pioneer Museum - Location INTRODUCTION At the Elgin County Pioneer Museum Executive Meeting held on April 16, 2003 the following was approved: "THAT until the building plans are being settled, the Pioneer Museum move back to 32 Talbot St." Carried DISCUSSION: Senior staff reviewed this recommendation and discussed the pros and cons of moving back to 32 Talbot. The Museum's mandate is: The Elgin County Pioneer Museum has been established to acquire, preserve, research, exhibit and interpret artefacts relative to: · the history and development of the County of Elgin . the City of St. Thomas · the Duncombe family and site At the current location all of the above are being met except promoting the Duncombe family site plus the display area is small. There are a number of pros and cons to this recommendation as follows: Pros to staying at the current location: · Many of the artefacts are fragile and there is an opportunity for damage each time they are moved · The current location has a separate meeting room for meetings, events and children's programs · Visibility has increased and visits have increased accordingly. Example February 2002 - 20 visitors, February 2003 - 131 visitors, March 2002 - 35 visitors, March -2003 - 186 visitors. · Current location is fully accessible · Have been able to expand the gift shop . Current location holds the entire collection 25 · There are a number of events during the summer months that should draw more visitors to the downtown area. Cons to staying at the current location: · There are apartments in the upper story - danger of water damage from overflows · UV is too strong in the front area - can be remedied at some cost · There is limited display space · The current area combines display, gift shop, office space, and storage in one large, visible area - requires some type of temporary divisions. Consideration should also be given to the fact that the extended lease does not expire until August 31. There would not be a penalty if the Museum stayed in its present location until the end of August and then, if supported by Council, returned to 32 Talbot. Council has authorized staff to obtain quotes from various architects to develop a schematic diagram of space requirements for Archives and perhaps the Museum. The report on this matter is forthcoming. Given that there is potential for a Museum/Archives/Cultural addition, the Museum's requestto relocate back to the original building seems premature. Hopefully, Council will have a better idea of the direction they wish to take by the summer. The Museum Board then, may be better served if it waited until later this summer to decide if it needs to move. CONCLUSION: There are certain pros and cons to moving back to 32 Talbot as highlighted above. It appears that the Museum would be well served by remaining at its current location until the Council has reviewed a concept for the Museum, and Archives. RECOMMENDATION: THAT the Elgin County Pioneer Museum Executive Committee be encouraged to hold their request to move back to the original location until Council has had an opportunity to review the architects submission and to determine the future direction of Elgin's cultural facilities. Respectfully Submitted ~J~7/J Linda B. Veger Director of Financial Services ion 26 REPORT TO COUNTY COUNCIL FROM: Helen L. Notte, Director, Homes and Seniors Services DATE: April 27, 2003 SUBJECT: High Intensity Care Unit at the New Elgin Manor INTRODUCTION: Information is presented about the profile of residents considered appropriate for admission to the new Elgin Manor's 15-bed High Intensity Care Unit. This report is presented for Council's approval. DISCUSSION: The new Manor will have a 15-bed Special Care Unit and a 15-bed High Intensity Care Unit. Both units are located in the west wings of the new home and are serviced by one central nursing station. In the fall of 2002, consultation sessions with service providers in Elgin and St. Thomas generated recommended use(s) for the new Manor's 15-bed High Intensity Care Unit. The consultations were facilitated by Thames Valley District Health Council and its Elgin Health Systems Planning Subcommittee. At the time, Councillor Habkirk chaired the Subcommittee. The consultations generated a wide range of options for our consideration. Of the options identified, the Manor's Medical Director recommends that the High Intensity Unit become a Dementia Unit serving residents with later stages of dementia, while the Special Care Unit would serve the ambulatory dementia resident who is at risk of wandering. The High Intensity Unit will target a niche market of residents. An important therapeutic support for residents in these two units will be the Enhanced Activation pilot program. The full-time Coordinator and the two (2) part-time assistants will be actively involved in the Special Care and the High Intensity Needs Units during the one (1) year pilot project. The Program Coordinator will report in matrix to the Manager of Resident Care (formerly the Director of Nursing) and the Medical Director. Recruitment into these program positions will begin shortly. Staff are excited about the partnership opportunities with external agencies that the two (2) specialized units will bring, as example, the Local Alzheimer's Society. 1 27 Education programs for staff interested in working in these specialized units will begin immediately. Training and development costs are included in the approved 2003 budget for the Manor. CONCLUSION: A service provider consultation was hosted in the fall of 2002 by the Thames Valley District Health Council and its Elgin Health Systems Planning Subcommittee. The consultation was designed to elicit recommendations for the use of the new Elgin Manor's 15-bed High Intensity Care Needs Unit. The Manor's Medical Director recommends that the High Intensity Unit serve residents in the latent stages of dementia, complemented by the adjacent Special Care Unit that will serve demented residents who are at risk of wandering. The one year Enhanced Activation pilot project will be undertaken at the Manor as a support to these two (2) specialized Alzheimer units. The High Intensity Unit will serve a very specific resident population and, as such, will provide key support to families who require specialized Alzheimer care for their relative. Staff support the recommendations of the Medical Director and will proceed, with Council's approval of this programmatic direction, to develop service provider partnerships and training and development opportunities for the Manor staff in preparation for our move. The Elgin Health Systems Committee will be advised of Council's decision and, by so doing, the feedback loop will be completed. RECOMMENDATION: THAT the April 27, 2003 report, 'High Intensity Care Unit at the New Elgin Manor', be approved as presented. Respectfully Submitted Approved for Submission ~¡y(~- Helen L. Notte Director, Homes and Seniors Services Mark McDon Chief Administrative Officer 2 2~ REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services Brian Masschaele, Archivist DATE: 22 April 2003 SUBJECT: Talbot Bi-Centennial Committee Update INTRODUCTION Several events pertaining to the Talbot BiCentennial are scheduled to take place within the coming months. This report provides on update to County Council on the schedule of events sponsored by the Talbot BiCentennial Committee. DISCUSSION: As Councillors are aware, 2003 marks the BiCentennial of the establishment of the Talbot Settlement. The County of Elgin is a major financial supporter of celebrations to mark this occasion. The County Archivist also serves as the County's representative on the Talbot BiCentennial Committee, an organization representing municipalities, museums, historical societies, First Nations and historical re-enactors throughout Southwestern Ontario. Councillors have already received a Calendar of Events listing all events taking place during this year. The following is nevertheless a brief summary of those events taking place within Elgin County and the City of St. Thomas in the coming months: »- Talbot Dinner (Wednesday, May 21st, 2003) - This will take place at 6:00 p.m. on the grounds of St. Peter's Church, Tyrconnell with period dress encouraged. County Councillors are encouraged to attend. »- Talbot Settlement Education Day (Friday, May 23rd, 2003) - This will take place on the grounds of Backus-Page House in Tyrconnell. Over a thousand students from local elementary schools will be visiting the site to learn about life in the Talbot Settlement during the early nineteenth century through a number of historical re-enactments. »- War of 1812 Raids on the Settlement (Saturday, May 24th and Sunday, May 25th) - This will involve a series of raids at Backus-Page House in Tyrconnell, St. Thomas and Port Stanley. Throughout the weekend, a tall ship named the "Red Witch" will be docked at Port Stanley for public viewing. »- Talbot Settlement Cairn Re-dedication (Sunday, July 20th, 2003) -In 1903, representatives of the 29 townships that comprised the Talbot Settlement met to dedicate a cairn in Pinafore Park in St. Thomas in honour of the settlement's Centennial. This event involves the re-dedication of this Cairn which will be revitalized as part of Communities in Bloom. 29 Other events include screenings of the recently restored film Talbot of Canada (produced in 1941 with the distinction as the first colour, feature film made in Canada) as well a video tape interview with John Kenneth Galbraith regarding his early life in the Talbot settlement and eventual career. The St. Thomas Public Art Centre and the Dutton Library will also be hosting an exhibit entitled "Thomas Talbot: Man and Myth" originally developed by Museum London. Furthermore, the Port Burwell Marine Museum will be hosting a summer-long exhibit entitled "Colonel Mahlon Burwell: Surveyor". Finally, a special insert of the St. Thomas Times Journal will be released in May. Council can be assured that suitable pre-cautions have been taken in preparation for these events, particularly for the military re-enactments. A number of meetings have been held to discuss emergency planning involving representatives of the Ontario Provincial Police, Fire Services of both Dutton- Dunwich and Central Elgin, the County's Emergency Services and St. John's Ambulance, all of which will be present as events unfold. The Municipality of Central Elgin and the BiCentennial Committee also hosted a public meeting in Port Stanley to explain the potential impact on residents in that community. The support and expertise of these organizations has been tremendous. The Talbot BiCentennial Committee is grateful for the County's significant financial and human-resource support for these events, support which is fully acknowledged on all promotional material. These events will have a positive impact on local tourism and they will hopefully serve as a fitting tribute to this important milestone in the County's history. CONCLUSION: 2003 marks the BiCentennial of the founding of the Talbot Settlement. A number of events are planned throughout the County to mark this occasion, including the Talbot Dinner, an education day, a series of military re-enactments and the re- dedication of the cairn in Pinafore Park. This report provides an update on these events and acknowledges the County's important contribution. RECOMMENDATION: THAT this report be received as information. Brian Masschaele Archivist Mark nald Chief Administrative Officer 30 2 CORRESPONDENCE - Mav 13. 2003 Items for Consideration 1. Sandra Pupatello, MPP Windsor West, Deputy Leader and Health Critic, Ontario Liberal Party, withß resolution requesting that the provincial govemment provide funding and provincial standards in the program against the West Nile Virus. (ATTACHED- deferred from March 25, 2003 Council) 2. Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit, with a resolution concerning the West Nile Virus and the need for a province-wide, provincially funded program to combat the disease. (ATTACHED) 3. Frank Cowan Company Ltd., an invitation to the Warden and Members of Council to attend the Cowan 75th Celebration on Wednesday, June 4, 2003, 11 :30 a.m. - 3:00 p.m., RSVP requested by May 9,2003. (ATTACHED) 4. Joyce Bennett, Chair, Thames Valley District School Board, advising that the Board had received its preliminary General Legislative Grants for the 2003-2004 school year and advising that the rvDSB would be happy to meet with County Council at a time and date mutually convenient to discuss Council's concems. (ATTACHED) .5. Marg Emery, Tourism Co-ordinator, St. Thomas-Elgin Tourist Association, requesting Council's participation in Cycle Elgin Week, June 22-29,2003. (ATTACHED) 6. Honourable Consiglio Di Nino, Senator, The Senate of Canada, providing infonmation and offering to speak to Council with regard to his concerns of freedom and democracy in China and Tibet. (ATTACHED) 31 Onto Liberal Caucus 3/21/2003 1:44 PAGE 2/2 RightFAX March 21, 2003 Re: Resurœnce of West Nile Dear Mayor, By now you have likely heard through your local Medical Officer of Health that there are serious concerns regarding the resurgence of the West Nile Virus as the mosquito egg-ha1Ching clima1e approaches. I have called on the provincial government to show leadership on this issue to properly protect On~o from this disease. As we know, it is deadly and Southwestern Ontario is particularly at risk I am aslcing thet your Council pass a resolution thet would support vmat I have reques1ed of the Ernie Eves government: 1. One hundred percent funding of the implementation of regional plans to combat the West Nile Virus. 2. Bolster the $9 million announced last Fall, which has not been released to any region, to adeque1ely implement regional plans. 3. The province must provide a provincial s1andard, which must be met with regional plans. The spread of this disease will net be stopped by a patchwork of plans at different levels of protection. 4. Consult with nearby jurisdictions like Michigan and New York State to ensure appropriate protection of our citizens. Please furward your Council's resolution directly to the Premier and the Minister of Health. Various Regional Medical Officers of Health have already indicated that we are extremely late in our planning. Virus infected mosquitoes will likely be hatching in eight weeks. Your assistance on this matter is greatly apprecia1ed. Sincerely, '~ Sandra Pupatello, MPP Windsor West Deputy Leader and Health Critic, Ontario Liberal Party cc. Association of Municipalities of Ontario 32 elgin st.thomas health unit 99 Edward Street St. Thomas, Ontario N5P 1 Y8 Telephone: (519) 631-9900 Toll Free Telephone: 1-800-922-0096 Fax: (519) 633-0468 www.elginhealth.on.ca April 30, 2003 Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mark: MAY 2 2003 ~~tG¥'N <:'I:::¡~f!fè~~ ,'",.í ~,''''~''J',~"ij I understand via Jim Mcintyre, that County Council was inquiring as to whether they should review and endorse the resolution from Ms. Sandra Pupatello, MPP in Windsor. This resolution was sent to municipal councils about a month ago. The City of St. Thomas sent us the letter and resolution and asked for our advice. I wanted to update you on the Board of Health's position with respect to this resolution. I took the letter from the City of St. Thomas and Ms. Pupatello to our Board of Health for their review at their April 23, 2003 meeting. Specifically, the Board discussed whether this was something they would endorse should the same resolution be sent to local boards of health. The Board of Health passed a resolution to receive and file the letter and resolution from Ms. Pupatello. Of interest to County Council however may be that this Board did pass a further resolution in support of Windsor-Essex County Board of Health's resolution concerning a similar matter. The resolution reads: Moved by John Wilson, Seconded by Terrv Shackleton THAT the Board of Health of the Elgin St. Thomas Health Unit forward a letter to the Province of Ontario - Ministry of Health, urging them to take a leadership role in the fight against the West Nile Virus, recommending there should be a province-wide response - to be provincially funded, with the decision making process for determining what specific steps should be taken in each jurisdiction to be made at the local level, taking into consideration provincial recommendations. ...2 33 Mr. Mark McDonald April 30, 2003 Page 2 The Elgin St. Thomas Board of Health felt this resolution best captured its thoughts concerning the West Nile Virus issue related to provincial roles and responsibilities and asked that this be conveyed to you since County Council may also be pondering their response. I hope that this information is helpful. If you have any questions, please feel free to call me anytime. Sincerely, K~ {n.1::ynthia St. John Chief Administrative officer c. Board of Health member, Elgin St. Thomas Health Unit 34 Bill Bryce, Director of Education and Secretary 2003 April 28 Warden John R. Wilson County of Elgin 450 Sunset Drive St. Thomas,' Ontario N5R 5V1 APR 3Dí mli3; . . " ~"~~F' ~ l1'!f!¡I~.<'V¡j pT, ";, ¡",¡t, ~\iJvGt ¡i ",;;;.!to-~,;,\",~,_,i_ ,. :'",ill'''''''''!,''; vn,¡c;; J~~~,¡~am'tS<::.;; ;¡~! < ,- ,c;, Dear Warden Wilson: The Thames Valley District School Board has received its preliminary General Legislative Grants for the 2003-,3004 school year from the province of Ontario and it is now in a , position to thoroughly discuss the communications you recently sent to the Minister of Eduèation regarding Small and Rura,1 Schools. Represent~tives of þur Board would be pleased to .meet with members of Elgin C()untý Council in your building at a date and time thatis mutually convenient. This is a matter thatisof signific;ant conCern to all of us and I look forward to meeting with you to share information and concer¡'s so that we, as Trustees, can best fulfi.1I our mandate of meeting the learning ne.eds of all of our students.. Pleàse contact mý assistant, Sue pullam, at 452-2545 to arrange this meeting. Yours truly, ~lJ2 C;. :B~'~ JOYCE BENNETT Chair BB/tl c: Marcel Beaubien, M.P.P., Lambton Kent Middlesex Dianne Cunningham, MoP.P., London North Centre Ernie Hardeman, M.P.P., Oxford Bért Johnson, M.P.P., Perth-Middlesex·· FrankMazzilli; M.P.P., London-Fanshawe Steve Peters, M.P.P., Elgin-Middlesex-London Bob Wood, M.P.P., London West . Thames Valley District School Board . Office of th ¡ Director of Education 1250 Dundas Street,P.Q. Box 5888, landon, Ontario . N6A 5Ll lei: (519) 452-2150 Fox: (519) 452-239.6 website: www.fvdsb.on.ca -.......ø._ _ _ _ _ _ _.- _', .-'__ _ _- . "Our $tudents, Our Future" 37 St. Thomas - Elgin Tourist Association . £LGfN COUNTY St. Th¥mas /I ~ tø k-v~ April 30, 2003 Warden John Wilson and Members of County Council Corporation of the County of Elgin 450 Sunset Drive St. 1l10mas, C>ntario N5R 5Vl MAY I 2003 Dear Warden Wilson, Re: Cycle Elgin Week - June 22 - 29, 2003 We are writing to request Council's support in proclaiming June 22 to 29, 2003 as Cycle Elgin Week and to invite the members of Council and County staff to take part. As you know the St. Thomas Elgin Tourist Association has created six Cycle Elgin routes in the City of St. Thomas and C()unty ofElgin as follows: Historic St. Thomas DuttonlDunwich Port Burwell / Vienna Historic Aylmer Historic Port Stanley St. Thomas / Elgin County Wine Route This year we are pleased to advise that we have expanded the Cycle Elgin program by creating a route in West Elgin. C>n June 22nd we will set out on this year's Celebrate Cycling ride traversing the hills and valleys of West Elgin leaving !Torn the Port Glasgow Marina at 2:00 p.m. We extend a warm welcome to all those who wish to participate on the entire ride or just a part of it. Please contact the St. Thomas Elgin Tourist Association office at 631·8188 for further information. Thank you for your consideration in proclaiming June 22 to 29, 2003 as Cycle Elgin week and we look forward to a favourable reply. Marg mery, Tourism Coordinator St. 1l10mas - Elgin Tourist Association 38 P.O. Box 22042, 545 Talbot Street, S1. Thomas, Ontario N5R 6A1 Telephone: (519) 631-8188 Fax: (519) 631,3836 Website: www.elgintouris1.com Email: friends@elgintouris1.com THE HON. CONSIGlIO Do NINO LE SÉNAT DU CANADA THE SENATE OF CANADA March 6, 2003 RE(:~ ." OrrAWA, ONTARIO K1AOA4 Tel: (613) 943-1454 Fax: (613) 943-1800 Warden Duncan J. McPhail County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 APR "t 2003 EtGr~ -3~h~~lGE:S ir'iI'a'-"=" ~Ûrt ~ 'r Dear Warden McPhail, To coincide with International Human Rights Day on December 10, a number of Boycott Made in China pròtests were held in cities õround the world. I participated in one such protest in Toronto on December 7, 2002. I am a vocal critic of the Chinese government, and a strong supporter of the Dalai Lama's efforts to free Tibet from Chinese occupation. Unfortunately, the mass consumption of products produced in China has been misinterpreted by Chinese leaders as approval of their repressive regime. The income derived from exports has allowed the Chinese government to further expand its apparatus of control and brutality. The Chinese government's record of repression speaks for itself: · The world's largest system of forced labour camps · Media control · Commercial harvesting of organs from executed prisoners · Systematic human rights abuses · Religious persecution · Denial of freedom of speech · Brutal occupation of Tibet and systematic extinction of its ancient culture and practices The above abuses have been widely documented by the United Nations, Amnesty International, Asia Watch, the Laogai Research Foundation, the media, and other non-governmental organizations. Please be clear: my criticism of the Chinese government is not directed at the Chinese population or at those of Chinese origin living in other parts of the world. I have nothing but respect for the citizens of China, who are themselves victims of their government's corrupt regime. The image of the lone man staring down an army tank in Tiananmen Square, in defiance of a government that continues to repress its citizens, remains sharply engrained in my mind. Those of us who support the struggle for freedom and democracy in China and Tibet urge you to review your buying practices and to consider alternatives to products 39 * THE SENATE OF CANADA LE SÉNAT DU CANADA made in China. The few pennies saved come at the expense of the fundamental rights and freedoms of hundreds of millions of Chinese citizens. I would be happy to speak personally with you or to supply further information. Your comments would be appreciated. 40 CORRESPONDENCE - May 13. 2003 Items for Information - (Consent AQenda) 1. Peter Steckenreiter, Regional Director, South West Region, Ministry of Community, Family and Children's Services, advising that funding has been approved for the Library "Growing With Books" project. (ATTACHED) 2. Honourable Janet Ecker, Minister of Finance, announcing that the Ontario Municipal Economic Infrastructure Financing Authority is accepting applications from municipalities for subsidized loans to support critical infrastructure investments. (ATTACHED) 3. Information session re: Community Dialogue "Mobilizing Transportation Assets for Elgin County" May 14, 2003, 1 :00-4:00 p.m. at the St. Thomas Seniors' Centre. (ATTACHED) 4. Honourable Helen Johns, Minister of Agriculture and Food, with information regarding changes to the proposed regulations under the Nutrient Management Act. (ATTACHED) 5. AMO Member Communication FOR YOUR INFORMATION: 1) Emergency Personnel Protected by Bill Proclamation and New Local Improvement Charges Regulation is Filed; AMO Member Communication ALERT: 1) Association of Municipalities of Ontario Stands by Toronto 6. Norma I. Bryant, Clerk, Municipality of West Elgin, with a resolution: 1) supporting the County of Elgin's position regarding Muzzle Loader hunting; 2) supporting Parkside Collegiate Institute's "School to Work Transition Program". (ATTACHED) 7. Thankyou cards from Marjorie Ford and Family; Linda Pinchak and Family; and Teresa Bobier and Family. (ATTACHED) 8. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Honourable Janet Ecker, Minister of Finance, the Honourable Chris Stockwell, Minister of the Environment, and the Honourable David Young, Minister of Municipal Affairs and Housing, regarding the government's adoption of the Administrative Monetary Penalties Policy. (ATTACHED) 9. N. Roy Main, City Administrator, City of St. Thomas, concerning the consolidation of Court facilities in St. Thomas and requesting that a meeting be held to discuss the matter. (ATTACHED) 10. N. Roy Main, City Administrator, City of St. Thomas, with a copy of a report to the Mayor and Members of the Committee of the Whole concerning "Ticket Revenue Highway 401". (ATTACHED) 2 11. Premier Ernie Eves, acknowledging Council's resolution concerning tax capping. 12. Honourable David Young, Minister of Municipal Affairs and Housing, regarding Council's endorsement of the Huron County Council's recommendation regarding the retroactive increase in rates charged by Union Gas. (ATTACHED) 13. Peter J. Leack, City Clerk, City of St. Thomas, confirming the approval by City Council of the 2003 budget estimates for the Land Ambulance Services and the Provincial Offences Act Services. (ATTACHED) 14. Honourable Carl DeFaria, Minister of Citizenship, with information regarding Ontario's volunteer recognition programs for the year 2003. (ATTACHED) Mayor Karen Haslam, City of Stratford, inviting municipal officials and staff to "Civic Night at the Stratford Festival" Thursday, June 19, 2003. Ticket orders no later than Friday, May 23, 2003. 04/29/2003 11:28 75200707 DUTTON LIBRARY PAGE 01 "iOfStry 01 Commun[ty. FaMily end Children's Servk9s Mtnlstèrø dos Services è la coUectfvtté. . fa femme crt ã I'enfance ® Onta SOUTH WEST REGION aox S217 Sul'l"E 200:. ~1t YORK Sl'REET LDNOONON N6A5R1 ~l: (519) 436-5111 FAX: (519)672-4683 (;)ISTRIÇT $VD.otIEST 60tTE POSTAle 5217 BUREAU 203. 217 ~UE vORK lONDON (ONTARIO) N6A 5R1 TËL 1519) 431).$111 T~LÉC: (519) 67Z·Cõ83 April 17 , 2003 Mary Lou McMillan Elgin County Library 450 Sunset Drive 51. Thomas, ON N5R 5V1 Dear Mary Lou McMillan: Re: Early Years Challenge Fund Application It CF02805 It is my pleasure to advise you that your project, Growing With Books, has been approved for up to a total amount of $29,17$ through the Early Years Challenge Fund. A staff person from this Regional Office will be in touch with you shortly to begin the negotiation of a service agreement including the development of a detailed budget. The Challenge Fund has been successful b~ause people like you have risen to the challenge. You have joined us in a true partnership for the benefit of our children, coming forward with a wide variety of creative and innovative projects. Thank you for your commitment to Ontario's children. Congratulations on a job well done. Sincerely, tØ.¿.. ~ Peter Steckenreiter Regional Director South West Region 43 ~ [.qp~ - Ontario APR 20 200J Ministry of Finance Office of the Minister Ministère des Finances Bureau du ministre G:~.TiVfGfJ3 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416 325-0400 Facsimile: 416325-0374 7e étage, ÉdJfice Frost sud 7, Queen's Park Crescent Toronto ON M7A 1Y7 T éléphone: 416 325-0400 Télécopieur: 416325-0374 Dear Heads of Council: I am very pleased to inform you that the Government announced April 22, 2003 that the Ontario Municipal Economic Inrrastructure Financing Authority (OMEIFA) is Teady to accept applications rrom municipalities for subsidized loans to support critical infrastructure investments. As many of you would have heard during consultations held throughout the province last fall, OMEIF A's objective is to promote healthy and prosperous communities by providing municipalities with more flexibility in investing in capital infr:;¡structure such as water works, sewage facilities, roads and bridges, public transit and waste management facilities. OMEIF A will make financing available to municipalities for key infrastructure at rates that are subsidized by 50 per cent, providing them with cost-effective financing for investments in much- needed inrrastructure. Last year the Premier announced that the Province of Ontario would provide an initial cash infusion of$1 billion for OMEIFA. Further funds will be raised through the issuance of Opportunity Bonds and hopefully through the participation of the federal government. A loan application package, including an application form, application instructions and eligibility criteria, is being mailed to all Municipal Clerks/Treasurers in the province. OMEIF A is an exciting new vehicle for municipal, provincial, and federal governments to work together to build healthy and prosperous communities. Efforts that you can undertake to encourage the federal government in this direction would benefit all communities in Ontario. Sincerely, Janet Ecker Minister 44 APR. 19.2003 8:58AM WEe H C Community Dialogue '''mf)ti~~ r;~o/t d/t1irJ1'1/ ~ p1/ tt,~ (}o1lWVt1 " LOCATION: I St. Thomas Seniors' Centre 225 Chestnut Street St. Thomas, ON DATE: May 14, 2003 i TIME: 1-4:00 p.m. NO. 373 P.l FACILITATOR: Dr. Tony Futler , School of Rural Planning and evelopment University of Guelph For further information please contact Terry Carroll - United ay Elgin at 519-631~3171. Please R.S. V.P. to Shelly V~rgeer or Douglas G aham at the West Elgin Community Health Centre at 5~9-768-1715. ; , Please register by telephon:e before May 7, 2 03. 45 Ministry of Agriculture and Food Ministère de I' Agriculture et de 'Alimentation ® Ontario Office of the Minister 77 Grenville Street, 11 th Floor Toronto, Ontario M5S 163 Tel: (416) 326-3074 Fax: 1416) 326-3083 Bureau du ministre 77, rue Grenville, 1 F étage Toronto (Ontario) M5S 183 Tél.: 1416} 326-3074 Téléc.: (416) 326-3083 APR 0 8 2003 APR 1 1 2003 Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Dear Mrs. Heffren: Thank you for your letter about draft regulations under the Nutrient Management Act. As a result of recently-held public consultations, the Ernie Eves government has made changes to proposed regulations under the Nutrient Management Act that will ensure the long-term competitiveness of Ontario's agri-food industry, while protecting the environmenL The changes include simplifying proposed regulations and applying them initially to new and expanding large livestock farms. Existing large livestock farms would be covered by regulations in 2005. Other farms would not be covered until 2008 at the earliest, depending upon recommendations from a provincial advisory committee and the availability of cost-shared funding. This balanced approach demonstrates that we have listened to what people were saying. Thanks to the input we received, the proposed regulations will be clearer and more flexible for farmers, allowing them to invest with confidence in their operations, while protecting the environment. New directions include: · making July I, 2003 the implementation date of the proposed regulations for all new livestock farms and those expanding into and within the large farm category; · setting up a provincial advisory committee that would provide recommendations to the government regarding specific nutrient management issues; · tying the implementation dates for any future regulations regarc1ing all operations -- other than for new and expanding livestock farms -- to the availability of cost-shared funding; .../2 Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1 G 4Y2 Bureau principal du ministère: 1, rue Stone ouest, Guelph (Ontario) N1G 4Y2 46 Invite Ontario Home Invitez l'Ontario chez soi \,~ -2- . ensuring that the Ontario Ministry of Agriculture and Food would be a farmers first point of contact for on-farm nutrient management issues, including monitoring; and . establishing a protocol whereby the Ministry of the Environment would have the ultimate authority to ensure compliance with the regulations through investigations and enforcement. As indicated, the implementation dates of the regulations for all operations (except new and expanding livestock farms) would be tied to the availability of cost-shared funding. As stated in the 2003 Ontario Budget, "No action will be required of ongoing small farms until consultations on a manageable and affordable implementation of the act are completed and funding programs established. n Forecasted costs associated with the act must be based on the final regulations, which have not yet been determined. Consequently, the economic impact of the act cannot be accurately calculated until the regulations are fmalized. As we develop standards and regulations in consultation with stakeholders, we will examine all implications, including costs to farmers, municipalities and other stakeholders. I am enclosing a recent press release and backgrounder for your information. If you want additional background material, please visit our web site at www.gov.on.ca/omaf or call the Agricultural Information Contact Centre toll free at 1-877-424-1300. If you still have questions or concerns, please write to me at any time. Again, thank you for sharing your municipality's views with me on this important legislation. We must all work together to ensure the future of both our environment and our essential agri-food industry - one of the top three contributors to the provincial economy. 47 Backgrounder Document d'information ® Ontario Ministry of Agriculture and Food Ministère de l'Agriculture et de l'Alimentation Ministry of the Environment Ministère de 'Environnement March 21, 2003 NEW DIRECTION ON NUTRIENT MANAGEMENT The Nutrient Management Act received Royal Assent on June 27, 2002. A series of consultations began in August, 2002 to collect input nom a variety of stakeholders on draft regulations under the act. Thirty-four information sessions and public consultation meetings were held across the province over the fall and winter. They were conducted in two stages, covering two sets of draft regulations. Hundreds of stakeholders attended and/or participated in the proceedings and Ministers Johns and Stockwell hosted many of them. The ministers also discussed the draft regulations at many other meetings with farm organizations, commodity groups and stakeholder organizations. More than 500 written submissions were received, including those under the Environmental Bill of Rights Registry. As a result ofthis input, several changes are being proposed to the government's approach to nutrient management in the province. The changes would provide farmers with greater flexibility to comply with standards and maintain the government's key water and environmental protection objectives The government is proposing to make the following changes regarding the implementation of the regulations under the Nutrient Management Act: _ Making July 1,2003 the implementation date oft.'1e proposed regulations for all new livestock farms and those expanding into and within the large category (more than 300 Nutrient Units). A nutrient unit is the amount of manure that gives the fertilizer replacement value of the lower of 43 kg (95 pounds) of nitrogen or 55 kg (121 pounds) of phosphate. One nutrient unit is equivalent to 6 fInishing pigs, 0.7 Holstein dairy cows, 1 beef cow including unweaned calf and replacements, 1 horse, 150 laying hens, or 6 veal calves, to list a few examples. . Making 2005 the implementation date for existing large livestock farms (more than 300 Nutrient Units). . Setting up a provincial advisory committee. It would provide recommendations to the government regarding nutrient management issues. The committee would include farmers, environmental scientists, municipal representatives and others. .../2 48 2 · Some of the issues that would be referred to this committee for further examination and recommendations are: · when the proposed regulations would apply to all types of farms except new livestock farms, large livestock farms and those expanding into the large livestock category · restrictions regarding the siting and construction of nutrient storage, as well as manure handling and application near municipal wells · seasonal outdoor feeding area standards · manure storage issues for existing operations · decommissioning of manure storages · nutrient application on tile-drained land · nutrient application on shallow soils · odour-related setbacks and standards · winter spreading restrictions for nutrients from the pulp and paper ,sector · Tying the implementation dates of any future regulations, other than for new and expanding livestock farms, to the availability of cost-shared funding. · A protocol would be established whereby the Ministry of the Environment would have the ultimate authority to ensure compliance with the regulations through investigations and enforcement. · The Ministry of Agriculture and Food would be the first point of contact for on-farm nutrient management issues, including monitoring. - 30- Derek Nelson MinisterJohns' Office (416) 326-3861 Heather Capanelli Minister Stockwell's Office (416) 314-6742 John Steele Communications Branch Ministry of the Environment (416) 314-6666 Disponible enfrançais 49 News Release Communiqué ® Ontario Ministry of Agriculture and Food Ministère de I' Agñculture et de I' Alimentation Ministry of the Environment Ministère de l'Environnement For immediate release March 21, 2003 EVES GOVERNMENT RESPONDS TO PUBLIC CONSULTATIONS WITH NEW DIRECTION ON NUTRIENT MANAGEMENT TORONTO - As a result of recently"held public consultations, the Ernie Eves govemment has made changes to proposed regulations under the Nutrient Management Act that will ensure the long-tenn competitiveness of Ontario's agri-food industry and protect the environment, Minister of Agriculture and Food Helen Johns said today. The changes include simplifying proposed regulations and applying it initially to new and expanding large livestock farms. Existing large livestock farms would be covered by regulations in 2005. Other farms would not be covered until 2008 at the earliest, depending on recommendations from a provincial advisory committee and the availability of cost "shared funding. "This balanced approach demonstrates that we listened to what people were saying," Johns said. "Thanks to the input we received, the proposed regulations will be clearer and more flexible for farmers, allowing them to invest with confidence in their operations while protecting the environment." The proposed regulations will outline a number of key requirements to ensure environmental protection, including the preparation of nutrient management plans and strategies, restrictions on land application of nutrients, and minimum setback distances from municipal wells and surface water. "This government iswrnmitted to ensuring clean, safe drin.1Gng water. Our comprehensive clean water strategy includes strong legislation and regulations that ",ill protect our drinking water," said Stockwell. "The nutrient management framework will become a key part of the water protection approach envisioned by Commissioner Dennis O'Connor. We have worked with all our partners to ensure that the regulations are workable, well understood and fulfill this govemment's vow to protect the environment." Other new directions include: · Making July 1,2003 the implementation date of the proposed regulations for all new livestock farms and those expanding into and within the large category. · Setting up a provincial advisory committee that would provide recommendations to the govemment regarding specific nutrient management issues. · Tying the implementation dates for any future regulations regarding all operations, other than for new and expanding livestock farms to the availability of cost-shared funding. .. ./2 50 2 . Establishing a protocol whereby the Ministry of the Environment would have the ultimate authority to ensure compliance with the regulations through investigations and enforcement. . Ensuring that the Ministry of Agriculture and Food would be the first point of contact for on- fann nutrient management issues, including monitoring. "Fanners have, for years, voluntarily used environmentally responsible practices, and the government will continue to encourage them to do so," Johns said. "We're concentrating first on regulating the priority areas that people told us were important." The government held 14 consultation meetings and 15 information sessions between Novembej' and February across the province on the stage two draft regulations. These meetings covered several areas, including mandatory nutrient management strategies and plans; the construction and sitmg of barns; training and certification for those involved in nutrient management plans and strategies and winter spreading. Consultations were also held earlier on stage one draft regulations, which dealt with the content requirements of nutrient management plans, and the categories of livestock opera~ions that would be required to prepare these plans. - 30- EDITORS: A backgrounder is attached. Contacts: Derek Nelson Minister Johns' office (416) 326-3861 Heather Capanelli Minister Stockwell's office (416) 314-6742 John Steele Communications Branch Ministry of the Environment (416) 314-6666 Disponible enfrançais For more information visit www.gov.on.calOMAF or www.ene.gov.on.ca 51 B4/B4/B3 23:B5:14 EST; ASSO~IATIOH OF?-) 1 519 633 7661 ~LERK-Elgin ~o Page BB2 APR-04-03 FRI 05:10 PM 260 FAX NO, 416 971 6191 p, 01101 -~ For Your t..'nform ation £~_ Associallon of Municipalities .,¡, of 0 nlario '3S3 U nrverstty ÂVtilHIC, $lIl\ü 1701 Toronto, ON MsO ,~<s ral (<I Hj,)!J71_!!:ðSC -1:'1.0:: (.41t):) !)71"eI91 smail; ;aITIO@~lYIð,munl;:om,corn To tflC attention of tho Clerk and Council. For Imme-diatû AUcntion April 4, 2003 - FYI 031006 EMERGENCY PERSONNEL PROTECTED BY BILL PROCLAMATION AND NEW LOCAL IMPROVEMENT CHARGES REGULATION IS FILED IS$ue:ThF) government proclaimed Bill 191, which protects municipal emergency workers while working on highways, and approved a new local improvement charges regulation. 13111191: The: IlighwHY Tmffic lIet Amendment Act (Emergency VehIcle Safety) 2002 was passed by the Legislaturo last Decomber Md procl¡¡imed yesterday. The Bill protects police officers, firefighters, pmmncdics, public utility workers and other emergcncy personnel whose vehicles are stopped on roadway shoulders. If erl1Grgency vehicles hove red lights flashing, molorists must slow down "...and, where possible and safe to do so, move to a lane not adjacent to the one in which tile enwr( () \cy vehicle is situated." Fines range between $400 and $2,000 for a first offence, and between $1,000 and $4,000 (and tho possibility of six months in jail) for subsequent offences. Tt1r()O demerIt points will be added to driving records as a result of any convictions, and Courts "...c¡¡n (1180 sus )ond a motorist's driver's licence fer up to two years." A copy of the Bill can be found al: W\y'W,Q!J~lfl,0I1.c;.¡/dqç_\!II1Q!1tsll3ills/37_Eª[Ii.1)mE:!OUSessi(ln3¿QJl' 1 ra e.hlm. O. Heø.119103: In Uw past, municipalities, under the Local Improvement Act (LIA), have been able to undertake certain works <lnd fund all or part of the costs from the property owners who directly benefit from tilo improvoments. Wllh the now MunicIpal Act, the LlA has been repealed. Earlier this week, the governm<Jnt filecl UlQ Local Improvement Charges Regulation (0. Reg, 119/03) which updates and streamlines local improvement provisions to make them somewhat more flexible and in line with tlìÐ principles of the heW Municipal Act. Members should keep AMO informed of any operational difFicllltios with the flew Regulation. A copy of the new Regl.llation can be found on E-Iaws at: '!J.'!:!';Y., e.:l{J~li;,.\10..Y·ºn·fÇl!DBLt.\wsJSOU_r9P!.ß9.£[§{EnQlisI1l.69'p3/RO3119 e. htm. Tili,<> jnrQi'f)Jé iion is nVl.Jilablo through AMO's subscription based MUNlCOM network at j<¿¡vw.mul1lcom,Œr¡J. For more Information, pleas& cont&ct: Jeff Fislwr, Senior Policy Advisor al416 971-9856 ext. 315 or cmai/: ifi$þr,'}:0l~1L11<YB!!!~i.<:9lll·£~!!! 52 B4/24/B3 22:B9:36 EST; ASSOCIATION OF?-} 1 519 633 7661 CLERH-Elgin Co Page BB2 APR-24-03 THU 06:11 PM 260 FAX NO, 416 971 6191 p, 01 / [,,,-,/ r- Associ~!ion of \ ".'1 ~ Municip~lilies t'f of Ontario ~~"...v...,,~~_ ":';;;1;' i':";\~~' ,¡' r ~, :-',·.·A: í~ ~:.:' J~1U:1. J~ -~ ~ ~ ~~ E';:"""'''' M ' '.II!tI.:~, ~:, .""""",. ~ -~ ;r.~ ~t¡""Jt'" ~ ~,~ ·T ~.I~~~DR&I:'iF.üI·"''''''- ""'''--......_._~ -.- ~. 393 University Avrnuc:, Sulto 1701 T<:<onlo, ON M:;;G 1 E6 Td: (416) 911-9856' ¡.:oc (416) 911-8191 amaH: a-no@:¡.mo,municoJ11.com To tf {) ímmedifllo ;~ttonti(Jn of the Clerk and Council April 24, 2003 - Alert 03/022 Association of Municipalities of Ontario Stands by Toronto ISS:lIo; ^MO takes action to support municipalities affec.1ed by SARS. Fac!$: AMO Executive, concEJrned about the growing impacts of re¡¡ction to the World Health Org;1ni'?'2ÜiDn's travel advisory announcement, has called on: ç Premior Eves to contact provincial and territorial premiers about the impacts 011 not just Ontario's economy but Ihe ripple effect on the nation; .. The federal governrnent to provide financial support to help with the extraordinary costs <lnd to work with us on an economic recovery plan; " FCM to help AMO get Ontario's message out to the FCM provincial caucuses; ~ AMO stnH 10 eVallJate the extraordinary costs of SARS and West Nile on municipal ¡mdgGts, sorvices and economic growth; and .' Provincinl Ministers to work with AMO on how to deal with the outcomes of SARS and West Nilo. Tile following is the content of today's related News Release. ----, ....~.....". '------~'.........- 7'o/'()nto, Ont., April 24, 2003 - Tile Executive of AMO passed a resolution today supporting Iilo City of Toronto and other municipalities affected by SARS in response to the growing alarmist reaction to the World Health Organization's travel advisory announcement. AMO 11111) asked tile Premier 10 contact other provincial leaders to seek their understanding and support of Ontario - Ihat we nm a safe, healthy and vibrant place to visit and do business. As the oxlraordinary cosls of SARS Is having significant impacts on municipal budgets, services and OCor'1Omlc growth, AMO is seeking financial support. AMO is also urging the Federal GOViJr"llment to step in and work with the province and municipalities on an "economic recovery" plall as tho impacts in Ontario will be felt across the country. Ken Boshcoff, the President of AMO, attended Toronto Council today to deliver the message of sllpporl from AMO and said in his remarks, "AMO stands with Toronto and our other members "ffoded by SARS. Municipal leaders recognize that Toronto and the GTA is the nation's economic cn¡¡ino ¡md everyone should be supportive. AMO representatives from all over the Province¡ am hero, with confidence. We are here responsibly taking the advice of professional m0dk:¡) practitioners that Toronto is a safe place to be." 53 TI1/s illrOl1lhltiOJ!/S avM.;¡b/" through AMO's subscdpt/oJ! based MUN/COM network at www.nHl[Jjcp[!}.C()IJ7. Fc.r rnom infornl¡¡fion, please contact: Milena Avmmovlc, Scnìor Polìcy Advisor, AMO at 416-971-9856. ij!lp;~ ¿!ß[u1ÚcipaIit~ nf ~zf ~Igitt April 14, 2003 APR 1;) 2003 County of Elgin, 450 Sunset Drive, ST. THOMAS, Ontario N5R 5V1 Dear Sir: RE: MUZZLE LOADER HUNTING Please be advised that the Council of the Municipality of West Elgin, passed the following resolution at its meeting held on April 1 0, 2003. Properly Moved and Seconded: RESOVLED that Council of the Municipality of West Elgin supports the County of Elgin's position regarding muzzle loader hunting in wildlife management unit (WMU) #92. DISPOSITION: Carried. Should you require any further information please contact the undersigned directly. Yours truly, --, J?&UAhf ~ryant,·~on-l.::~c; Clerk 54 - - - - 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644 X!r4£¿!f.lffunicipaIitU' nf ~5Í ~n April 11 , 2003 APR 1 5 2003 ,>,">'M ~ti,..5::4~'I!i' County of Elgin 450 Sunset Drive St. Thomas, ON N5H 5V1 Attn: Sandra J. Heffren Dear Madame: RE: "SCHOOL TO WORK TRANSITION PROGRAM" Please be advised that the Council of the Municipality of West Elgin, passed the following resolution at its meeting held on April 1 0, 2003. Properly Moved and Seconded: RESOLVED thatthe Council of the Corporation of the Municipality of West Elgin supports the "School to Work Transition Program" and encourages the Parkside Collegiate Institute and other schools within the Thames Valley District School Board system to pursue this program in the future. DISPOSITION: Carried. Should you require any further information please contact the undersigned directly. Yours truly, }~-J~ Norma I. Bryant, HonBA, AMCT Clerk 55 22413'Hoskins Une, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 ~ ~Y) Ontario Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 Tel: (416)325-7250 Fax: (416) 325-7262 Emaii: steve_peters-mpp @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email; steve_peters-mpp-co - -~@ontla.ola.org ~¿$:;;F April I 0, 2003 tPR 16 2005 Honourable Janet Ecker Minister of Finance Frost Building South, 7th Floor 7 Queen's Park Crescent Toronto, ON M7 A I Y7 Dear Minister: Please find enclosed a resolution rrom the Town of Aylmer that endorses a resolution fTom the County of Elgin that in turn supports a County of Renrrew letter opposing your government's adoption of the Administrative Monetary Penalties Policy. The County of Elgin resolution and the County of Remrew letter are also enclosed for your information. Minister, thispoIicy will greatly reduce the revenues generated by municipalities rrom fines imposed for a large number of infTactions normally enforced by Ministry of Environment officials under the Provincial Offences Act. Your government's changes to legislation through the passage of Bill 198 has further eroded revenues Ontario municipalities have come to rely on by administering the Provincial Offences Courts. This flies in the face of your government's promise to provide municipalities with more funding options through downloading of various responsibilities over the tenure ofthe Harris-Eves regime. Minister, I would appreciate your reviewing the correspondence, reconsidering your position on this issue and responding to the Town of Aylmer, the County of Elgin and the County of RenfTew. I would also appreciate your forwarding a copy of your letter to my office. Thank you in advance for your time and consideration. Sincerely, 'S-'=- \:. Steve Peters, M.P.P. Elgin-Middlesex-London Cc: Town of Aylmer; County of Elgin; County of RenfTew 59 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 lIÆ ~ Ontario Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1C4 Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co @ontla.ola.org Tel: (416) 325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON April 10, 2003 i\PR :I. ß 2003 Honourable Chris Stockwell Minister ofthe Environment 12th Floor, 135 S1. Clair Avenue West Toronto, ON M4V IPS Dear Minister: Please find enclosed a resolution from the Town of Aylmer that endorses a resolution from the County of Elgin that in turn supports a County of Renfrew letter opposing your government's adoption of the Administrative Monetary Penalties Policy. The County of Elgin resolution and the County of Renfrew letter are also enclosed for your information. Minister, this policy will greatly reduce the revenues generated by municipalities from fines imposed for a large number of infractions normally enforced by Ministry of Environment officials under the Provincial Offences ACt. Your government's changes to legislation through the passage of Bill 198 has further eroded revenues Ontario municipalities have come to rely on by administering the Provincial Offences Courts. This flies in the face of your government's promise to provide municipalities with more funding options through downloading of various responsibilities over the tenure of the Harris-Eves regime. Minister, I would appreciate your reviewing the correspondence, reconsidering your position on this issue and responding to the Town of Aylmer, the County of Elgin and the County of Renfrew. I would also appreciate your forwarding a copy of your letter to my office. Thank you in advance for your time and consideration. Sincerely, s*-~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: Town of Aylmer; County of Elgin; County of Renfrew 6° Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 lIÆ ~ Ontario Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tel: (416) 325-7250 Fax: (416) 325-7262 Email: steve_peters-mpp @ontla.ola,org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX - LONDON Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co @ontla.ola.org April 10, 2003 Honourable David Young Minister of Municipal Affairs and Housing 17th Floor, 777 Bay Street Toronto, ON M5G 2E5 APR 16 2003 Dear Minister: Please find enclosed a resolution ftom the Town of Aylmer that endorses a resolution ftom the County of Elgin that in turn supports a County ofRenftew letter opposing your government's adoption of the Administrative Monetary Penalties Policy. The County of Elgìn resolution and the County ofRenftew letter are also enclosed for your information. Minister, this policy will greatly reduce the revenues generated by municipalities ftom fines imposed for a large number of inftactions normally enforced by Ministry of Environment officials under the Provincial Offences Act. Your government's changes to legislation through the passage of Bill 198 has further eroded revenues Ontario municipalities have come to rely on by administering the Provincial Offences Courts. This flies in the face of your government's promise to provide municipalities with more funding options through downloading of various responsibilities over the tenure of the Harris-Eves regime. Minister, I would appreciate your reviewing the correspondence, reconsidering your position on this issue and responding to the Town of Aylmer, the County of Elgìn and the County of Renfrew. I would also appreciate your forwarding a copy of your letter to my office. Thank you in advance for your time and consideration. Sincerely, Steve Peters, M.P.P. Elgin-Middlesex-London Cc: Town of Aylmer; County of Elgìn; County ofRenftew 61 N. ROY MAIN City Administrator ""'«>~"''''''';~<;rri'''' ST. THOlVIAS 545 Talbot Street. P.O Box 520. City Hall. St. Thomas. Ontario N5P 3V7 APR 30 2003 April 28, 2003 Warden John Wilson County of Elgin 450 Sunset Drive SI. Thomas, Ontario N5R 5Vl Dear Warden Wilson: RE: CONSOLIDATION OF COURT FACILITIES As you are aware, the Courts for Elgin SI. Thomas are currently split between the Wellington Street address and the SI. Catharine Street address. The City has recently embarked upon a structural analysis and space needs assessment for the SI. Catharine Street Justice Building and an examination of the spatial needs of both the SI. Thomas Police Services and the Courts. While we are unable to take immediate steps to rectify any problems, the study is intended to identify what needs to be done. This is an opportune time to look at the consolidation of Court Services. It is understood that the Court lease on Wellington Street will expire at years end. Mayor P. Ostojic has recently written the Attorney General Norm Sterling regarding this matter and I am enclosing a copy for your information. We have been given preliminary indications from the Minister's Office that a meeting will be arranged in the near future to discuss this situation further. It would be beneficial to solicit your support in any meetings with the Minister in light of the need to maintain a court presence in Elgin-St. Thomas. The obvious fear is that the Courts would be relocated to London. I have recently met with representatives from the Elgin Law Association and the senior bureaucrats Gord Button and Barry McCloskey who are responsible for the administration of the 62 Courts within the City. I believe these individuals had some hope that a new facility would be constructed combining both the Wellington Street and the S1. Catharine Street operations. I explained to them the City's financial position given the major capital projects we currently have underway that would restrict the City from proceeding in this manner albeit the matter would have to be presented to Council. It is our desire that a meeting be arranged with the Mayor, yourself and Mark McDonald to review this situation. I will be contacting Mr. McDonald in order to set something up at the earliest possible date. cc. Mayor P. Ostojic Mark McDonald, CAO, County of Elgin 63 The Premier of Ontario Le Premier ministre de l'Ontario ~tÆ "mmI~ Ontario Legislative Building Queen's Park Toronto, Ontario M7A1A1 Hôtel du gouvernement Queen's Park Toronto (Ontario) M7A1A1 April 24, 2003 APR 28 2003 Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Dear Mrs. Heffren: Thank you for your letter informing me of council's resolution about tax capping. I appreciate your keeping me informed of council's activities. I note that you have also sent a copy of council's resolution to my colleague, the Honourable Janet Ecker, Minister of Finance. I trust that the minister will fmd council's views informative. I appreciate having this matter brought to my personal attention. Yours sincerely, ç=- ~ :.. ,-- - c.~ Ernie Eves, MPP Premier c: The Honourable Janet Ecker @ ~~ .ì:1ì Corporation of the City of St. Thomas Report No. CA-26-03 File No. ,'o;""JUl"".'~'-"·T'tCŒ"-O!- ST. THOMAS Directed to: Mayor P. Ostojic and Members of Committee of the Whole (Finance and Administration) Administrative Services N. Roy Main, City Administrator Ticket Revenue Highway 401 Date April 24, 2003 Attachment Department: Prepared By: Subject: -- - - - -- -~ -- Recommendation: "THAT: Report CA-26-03 regarding the County's approach to the Attomey General to seek the revenue from Highway Traffic Act violations occurring on Highway 401 within the territorial boundaries of Elgin County be received as infomnation." Report: County Council has recently considered a Report and authorized a delegation to attend before the Attomey General, to secure the revenues derived from Highway Traffic Act violations occurring on Highway 401 within the Elgin County boundaries. At present and since the inception of the Provincial Offences Act transfer to the Municipalities, the revenues generated by ticketing (approximately $600,000 from July 2001 to September 2002 in the Elgin catchment area alone) have been retained by the Municipality of Chatham Kent. The processing of all tickets and any court hearings that are necessary are being conducted in Chatham-Kent where all prosecutions are being handled. There is no suggestion being put forward to change the location of the courts. The Staff of both the County and the City raised this particular inequity with the Ministry at the time of the downloading however the Ministry was not prepared to change its position. This is a significant windfall to Chatham Kent whereas the Elgin St-Thomas POA Court should be a beneficiary as well. A brief has been prepared for the Attorney General and a County delegation is pending an appointment. The Special OPP Detachment empowered to patrol the Highway is undertaking the ticketing along the 401. ::!JI,- In the event that the County is successful in retrieving this revenue, it will be necessary for the City and "'7\""'County Municipalities to discuss how it is to be distributed. Staff is lending its support to the County initiative and will keep Council apprised following any discussions that the County may have with the Attorney General. Respectfully, N. Roy Main City Administrator ---,._-- " ;Røviøwøtf Ru· 64 ~ Ministry of Municipal Affairs and Housing Office of the Mini~ter 777 Bay Street Toronto ON M5G 2E5 Tel: 416 585-7000 www.mah.gov~on.ca Ministère des Affaires m~nicipales et du Logement BUfeau du ministre - ~ - Ont,3rio 77-7, rue Bay Toronto ON M5G 2E5 Tél: 416585-7000 www"m~h.gov.on~ca Api:ilI4, 2003 APR 22 2005 Mrs, Sandra J. Refiren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl Dear Mrs. Heffren: Thank you for Y0ui: letter of January 15,2003 addressed to fOrmer Minister Chris Hodgson, endorsing Hui:on County Council's recolllITlendation regarding the retroactive increase in rates charged by Union Gas. I believe that. sufficient funding has been provided to coverthe costof natural gas, either through the dii:ect transfer offederal funds or by ,enabling municipalities to inCrease local property taxes by taking a large part of the costs of education off the local taxpayer. Federalprojects that Were transferred to Service Managers are based on a mortgage rate of two per cent. This subsidy is equal to the difference between the payments made on a market rate mortgage and a two per cent mortgage. Service Managers do not have to provide. extra subsidies as they must find it in their budgets. Federal provincial housing providers are also required to find the money within their budgets, but if that is not possible they should submit a business case to the Service Manager for additional funds. In extraordinary circumstances you may wish t() provide them with additional funding. Ontario Rousing Corporation (QRe) projects are now the responsibility of Service Managers. As I noted in my opening statement, the Province flows all of the funding it receives from the federal goverriment to the Service Managers. As an example of this, the City of S1. Thomas received, on behalf of the county of Elgin an additional $73, 700 for ORC capital from the federal funding received. Through careful management of budgets, these increases should be áccommodated_ /2 65 · Mrs. Sandra J. Heffren -2- Again, .thank you for bringing this matter to my attention. Yours sincerely, ¿;:;;¿.. . :.'. "..i, /..,·c,~__ _-' .... Qavid Young Minister /- ....,. ~ c: . Mr.. Steve Peters, MPP Elgin-Middlesex~London ../ 66 Peter J. Leack, M.P.A. City Clerk Office of the Clerk P. O. Box 520, City Hall St. Thomas, Ontario NSP 3V7 Telephone: (519) 631-1680 Ext.100 Fax: (519) 633-9019 THECORPORATION OFTHECITY OF ST. THOMAS JJPR .22 2003 April 17 , 2003 Mr. Mark McDonald, CAO County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Re: 2003 Budget - Land Ambulance Services Dear Mr. McDonald: Please be advised that the Council of the Corporation of the City of St. Thomas approved 2003 budget estimates for the Land Ambulance Services in the amount of$575,000. Should you have any questions, please contact Mr. Ron Cutway, Director of Finance and City Treasurer, at 631-1680 extension 101. Sincerely, eter J. Leack City Clerk /mkk cc/ Mr. Ron Cutway, Director of Finance & City Treasurer 67 Peter J. Leack, M.P.A.. City Clerk Office of the Clerk P. O. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone: (519) 631-1680 Ext.100 Fax: (519) 633-9019 THE CORPORATION OF TIm CITY OF ST. THOMAS APR 22 2003 r < 'N""" ~-' ,,',' "''',' :.,,:H i '~\- ~ ~~." :t"'~ "'1~~~, .. \<i;:r..~ " .~ ~ v'" .,.~!h<>¥~"~" April 17, 2003 Mr. Mark McDonald, CAO County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R5Vl Re: 2003 Budget - Provincial Offences Act Services Dear Mr. McDonald: Please be advised that the Council of the Corporation of the City of St. Thomas approved 2003 budget estimates for the Provincial Offences Act Services in the amount of $200,000 (revenue). Should you have any questions, please contact Mr. Ron Cutway, Director of Finance and City Treasurer, at 631-1680 extension 101. ~ Peter J. Leack City Clerk /mkk cc/ Mr. Ron Cutway, Director of Finance & City Treasurer 68 Ministry of Citizens~ip Minister Ministère des Affaires civiques Ministre 6e étage 400 avenue University Toronto ON M7A 2R9 Tél. : (416) 325-6200 Téléc.: (416) 325-6195 lt~ ~....r"'" Ontario 6th Floor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 325-6200 Fax: (416) 325-6195 APR 23 2003 Dear friends, April, 2003 It is my pleasure to invite you to participate in Ontario's volunteer recognition programs for the year 2003. You will find enclosed information and nomination forms for three award programs that provide for an opportunity to thank our volunteers and recognize them in a significant way. The programs are: · The Ontario Volunteer Service Awards which recognize volunteers for continuous service with a community group · The Outstanding Achievement Awards for Voluntarism in Ontario which recognize superlative volunteer work by individuals, groups or businesses · The Ontario Medal for Young Volunteers which is presented to young volunteers between the ages of 15 and 24 years in recognition of their outstanding achievements Volunteers are a vital resource to our communities and organizations. The Ontario government recognizes how much volunteers contribute to this province and what a difference volunteers make to the quality of life for everyone, both in social and economic terms. By participating in our official award programs for volunteers, you ensure they receive the recognition they well deserve. Please take this opportunity to nominate volunteers from your organization for the appropriate award program. Thank You. Sincerely, c ~~t;~.,- Carl De Faria Minister 69