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May 27, 2003 Agenda ORDERS OF THE DA Y FOR TUESDA Y. MA Y 27. 2003 - 9:00 A.M. PAGE # ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting of May 13, 2003 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Tom McCallum, Board Pres., Elgin/St. Thomas Youth Employ- ment Counselling Centre - with information re: proposal for a St. Thomas/Elgin Youth Centre (ATTACHMENT) 9:15 a.m. Marg Emery, Tourism Coordinator and Dave McAdams, President, St. Thomas - Elgin Tourist Association, to present information re: Talbot Settlement Bicentennial Historic District Proposal (Jumbo Parkette) (ATTACHMENT) Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items (see separate agenda) 1 Oth Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 52 - 55 13th Consideration of By-Laws 14th ADJOURNMENT 5th 1 6th 7th 2 - 23 24 - 51 8th LUNCH WILL BE PROVIDED ~ Elgin Association , for Community Living ....."'t. ELGIN I ST. THOMAS -,."" YOUTH EMPLOYMENT ..... COUNSELUNG CENTRE FANSHAWE COLLEGE c .+. Human Resources Development Canada Développementdes ressources humaines Canada Gmadã ~~I?~.agn (". ¡1 " _ µ /1,.¿:-- J-~-r>'-(2L~':'''-£::.f~,,=) <;ÔtL";"~í1/Cf Employment Services Elgin 408 Talbot Street St.Thomas, ON N5P 1B8 519 631-5470 Fax:633-5854 May 16, 2003 Donna Butcher Elgin County Council 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Donna: Please find attached the proposal for a St. Thomas/Elgin Youth Centte for you to include in the package you will be distributing to the council members. A proposal has also been submitted to the St. Thomas City Council and to Clarica to support the establishment of a Youth Centre. If further information or clarification is required, please do not hesitate to call me at 633-5200 ext. 232. Sincerely, ~1~~ Program Co-ordinator BACKGROUND YOUTH CENTRE PROPOSAL Elgin County held a forum 2.5 years ago through the United Way "E-5 - Elgin in 5 years" to identify areas related to community capacity building. Youth was identified as an area of priority and a youth committee was struck. The youth committee and the Youth Employment Counselling Centre (YECe) took a lead and held two youth forums over the past two years inviting 20 students from six county high schools to each event. The focus of the event held in 2002 was to identify issues youth felt needed addressing. A youth centre was at the top of the list. Focus of the event held in Feb. 2003 was to brainstorm what this youth centre would look like, where it would best be located and what type of programming is of interest. The YECC has taken a lead at each function. The result ofthe forums and the ongoing discussions with the E-5 youth committee is a clearly stated need for a community yóuth centre. Working in parallel to this process is a community task force which has been meeting to support the community process and to take the vision concept to reality. The task force is made up of: Peter Ostojic Tom McCallum Terry Carroll Joe Preston Bob McCaig Cathy Grondin Mayor of St. Thomas, Chair Ontario's Promise Community Task Force Board President of the YECC Executive Director United Way United Way Board Member, YECC Board Member, Chamber of Commerce Board Member, Downtown Development Board Member, Local Business Owner Local Business Owner, Green Lane Community Fund Member Manager of Youth Employment Counselling Centre Future committee members is Jim McIntyre, Mayor of Southwold. LINK TO ONTARIO'S PROMISE The St. Thomas Ontario's Promise community task force is very supportive of the vision of a community youth centre for St. Thomas and County youth. St. Thomas was the first community to become a 'City of Promise'. The creation of a youth centre demonstrates the philosophy of Ontario's Promise and is an opportunity for a partnership between corporate sponsors, service providers, citizens and youth. The task force has identified the establishment of a community youth centre as a primary goal which they will support. -2- RESEARCH OF OTHER YOUTH CENTRES YECC staff have spent time researching a variety of youth centre models already in operation in Ontario. We have visited several youth centres including: Strathroy, Wallaceburg & Tilbury. We have sent a YECC staff person and two youth delegates to a youth centr¡¡ conference in the Ottawa area in March 2003. Staff have also researched through the internet different youth centre sites and received information via email from youth centre coordinators. Our vision of what a youth centre might look like is greatly enriched and we are in a position to work with youth in establishing an environment that is meaningful to our locality. OUTCOMES OF THE FEBRUARY 2003 YOUTH FORUM WITH ELGIN/ST. THOMAS STUDENTS Mission Statement as Developed by the Participants at the Yóuth Forum The youth centre is to be a safe and supportive place for all the Youth of Elgin County. Weare here to provide an entertaining, positive, accessible, affordable, low stress environment to socialize and broaden our experiences. We bring the youth together, to gain a sense of community and belonging, where we can be ourselves. The youth centre would offer various opportunities both recreational and ed)lcational (counselling sessions and workshops). Potential Programming and Services open on the weekend at designated times common area ie. chairs and tables separate meeting rooms games room ie. pool table, foosball, ping pong table computers with internet access inside multipurpose court ie. basketball, volleyball counselling, tutors, peer mediators, homework club, youth leadership training, volunteer matching, social and life skills development opportunity for youth to develop their artistic abilities programming for young parents and their children outreach programs - to younger youth opportunities to do advocacy - social justice issues access to a pay phone or free phone for local phone calls information on volunteerism kitchen facilities canteen bus trips job posting board information about health issues, sex education, legal aide, careers opportunity for youth to decorate their environment -3- program options - karaoke, battle of the bands, talent shows, open mike, tournaments ie. chess, cooking classes, events led by youth fees C9uld be charged for special events or membership fees opportunities to fundraise for the centre or special event COMMUNICATION Strategies need to be in place so that youth are aware of activities, upcoming events and services that are happening at the youth centre on an ongoing basis. Media coverage would occur in the local newspapers and on the radio; a newsletter would be posted on the website as well as distributed in the school network. A youth committee would be struck to look at the best modes of communicating infonnation to the youth of Elgin. POTENTIAL SITES According to E-5 youth participants, the centre must be located in the core of the city. The site of the new arena complex is seen as a potential site. The site must be large enough to accommodate a number of activities occurring at one time, ensuring noise control and privacy. Provisions for parking is important as well as access to public transportation. The youth centres ultimate location may be a goal over the next 3 to 5 years. However, it is important to have an interim location and programming plan implemented within 2003 in response to the work already done by the community and in particular the youth. A short tenn site will fulfill the needs of immediate programs to be up and ruuning by community partners in the next 6 to 12 months. . A location popular to both the youth, the Ontario Promise Task Force and the Youth Centre Community Task Force is the arena complex on Wellington Street. Other sites mentioned as good short tenn or less favourable long tenn options are the old liquor store on Elgin, old Zellers on Talbot and the old Van Pelt's location on Talbot Street. ISSUES TO BE RESOLVED Access to services for Rural Youth PROJECT PLAN To make a presentation to County Council for stabilized funding to support the youth centre - AprillMay 2003 To obtain space that fits the vision of the project - summer 2003 To obtain start up dollars and hire a project coordinator - late summer 2003 To commence youth programming at the site in a small way gradually adding to the menu as the youth resource group gives input and program dollars are obtained - fall 2003 & ongoing -4- To ensure services ãre available to all youth across the county To continue to explore partnerships witb other youth service providers who might have an interest in on site service delivery - ongoing To include additional representation on tbe community resource task force as needed To continue to host countywide youth forums around youth issues and to evaluate services and programs currently being delivered by the youth centre To continue to liaise with the E-5 Steering Committee and the Ontario's Promise Community Task Force To hire qualified stafffor the youth centre as well as recruiting competent youth and adult volunteers To work on obtaining resources needed to support programming in the centre ie. pool table, computers, big screen television, VCR, furniture, kitchen appliances, signage, fax, photocopier, etc. Top TWELVE THINGS THAT WOULD ENCOURAGE YOUTH TO COME TO A YOUTH CENTRE Special Events/group activities ie. trips, bands, etc. Services related to social skills, personal problems, academic support Clean and safe environment where all youth feel welcome and comfortable Ie. wristbands, I.D. cards to ensure security Lounge and recreational opportunities ie. foosball, games room Computers with internet and printing access Information and accessibility Options for long term and short term membership as well as a door fee option Opportunities to fund raise for tbe youtb centre and do volunteer work (giving back to the community) Opportunity for youth to give input into tbe operation and philosophy of the centre Food A youth centre code of conduct - no violence, no alcohol, no drugs, no smoking outdoors (designated outdoor smoking area), wheelchair accessibility, recycling program Accessibility to programming -5- FuNDING Short Term During the initial phase of operation, the costs related to operating the youth centre and delivering programs would be shared through initial key partners. This would include the Municipality of SI. Thomas, the County of Elgin, YECC and funds received as a result of proposals sent to funders who support this type of community service. Long Term Capital - The YECC will take the lead in securing the needed capital for a permanent site and stabilized service delivery. Potential funding sources include the YECC, the Trillium Foundation, Green Lane Community Fund Foundation, United Way Community Foundation, London Community Foundation, Timken Community Foundation and dollars from corporate sponsors. OPERATIONAL COMMENTS In the initial operational phase, a proposed breakdown of dollars may be as follows: Municipality of SI. Thomas County of Elgin Community Partners Corporate Sponsorship $25,000.00 annually $15,000.00 annually $30,000.00 annually $30,000.00 annually Community StakeholderslPartners to be invited to the task force membership as potential service deliverers in the youth centre may include: Police Services Public Health HRDC Big Brothers/Big Sisters Community Churches Downtown Development Board Chamber of Commerce YWCA & YMCA Child and Family Counselling Services Family and Children's Services Ontario Early Years Centre Ontario's Promise Minor Sports Association DRAFT YOUTH CENTRE BUDGET Sept.1, 2003 to Aug.31, 2004 Rent Utilities Staff counsellors and support staff Taxes (Property) Supplies Fax/Telephone Photocopier SignagelMarketing Audit Administration Fee Travel ($0.32/km) Tech Support Program Delivery CostslMaterials Cleaning Security System $35,000 20,000 75,000 6,000 5,000 10,000 5,000 3,000 2,000 1,000 3,000 2,000 4,000 St. Thomas - Elgin Tourist Association . ELGIN COUNTY St. Th.mas 1I¡ke:tøLtw.e May 2, 2003 ,/ ("¡'I=> / Sandra Heffi:en, Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Dear Ms. Heffi:en, Re: Deputation at Council Meeting of May 27, 2003 We are writing to request permission to attend the Council meeting of May 27 as a deputation. We would like to provide Council with information in regard to the Talbot Settlement Bicentennial Historic District Proposal (Jumbo Parkette) in an effort to keep Council apprised of new initiatives for the tourist association. Thank you for your consideration and we look forward to a favourable reply. ~/ tr ~dams, President P.O. Box 22042, 545 Talbot Street, St. Thomas, Ontario N5R 6A1 Telephone: (519) 631-8188 Fax: (519) 631-3836 Website: www.elgintourist.com EmaiI: friends@elgintourist.com Key plan Tourist Services-: Washrooms I·~~r'ì¡;¡f~.>,~., . ~, ~.lfll ,ß(: Uð-~ ib- t ',il IDf!!jllì .. j¡tJ1~ìri! mill! ¡'''Iii! 1iIC! ~ :.. ...-.; ~.t"'" "'""g' '1tm'~1 D"trict ", :. w....~............... .............~-'~~~"t--rr ~ ~lú.l~J±I::J±:I~~~-¡O-.þþ~~~L:P..t:I:.ti.J::~~_ ------~~ _ _ ro;! - '~- ~~ --- _----..-!~\... - - -- --: £\ - ," ~ntag" , " , ,,_, ',' _~ntre_:,treet ,~, '>---.::~ ~71J[J L~J~fl::~c::J'P[JOOÖhTIJJ- .'. - - uu_ "-"-=< l1'jO .......... Lßeri~_.-- , . ._'·?~ÐD ! [;~,.;,~~ ¿ m , Axis to main - -- ~r~}Jr:_-~S!Tj - Gateway " "'. U , n J lJ.1 _. . --1n.tersectlon - I.-~ u:- - _.,'-1 Rail Corridor ¡ uf:innt-rO ;¡-r;~~-J'r-::: f5J . U' ' L ,'w ,1 U I' I !þS':Jr -1 n,J i 1.:;. _ 'id -"-tl '1,~1 c~ [J[Í!]~ ~ , --Îl~-- uJ Old 51. Thomas Church Talbot Settlement Bicentennial Park Scenic Lookout Church Street Station æ Talbot Settlement Bicentennr' I Historic District ¡ St. Thomas, Ontarip, Canada ¡, St. Thomas Elgin Tourist Association www.elgintourist.com $TEPH ES N L ~E Iy TEe T MAW D ARC H I -I On Site .1 Group Inc. 980 Ade!aide Sl S", London, Ontario, N6E d£?(S19) 649-0220 fax: (519) 649-1453 email: onsite@arch-pm.com web; www.arch_pm.com Q '-fV fa &; ~ \ \ , \ \ \ , ¡ I I I i ; l / / / I " ---- ... tt Þ/tSJ2r¡L- M r 6C' ~ l--/ CORRESPONDENCE - Mav 27.2003 Items for Consideration 1. David Aristone, C.A.O., Clerk, Township of Southwold, with a resolution concerning the jurisdiction over farmed and ranched deer and elk. (ATTACHED) 2. Brenda Percy, Information Coordinator, Administrative and Governance Services, Municipality of Chatham-Kent, with a resolution concerning the incarceration of criminals convicted of first degree murder in Minimum security facilities. (ATTACHED) 3. Sharon Vokes, County Clerk, County of Grey, with a resolution concerning the joint financial obligation of abutting landowners regarding keeping up and repairing of fences that mark the lateral boundaries of former rail lines. (ATTACHED) 4. Elizabeth Champoux, Special Assistant - Ontario, Office of the Minister of Transport, acknowledging Council's resolution of support for the Rail Ways to the Future Committee with regard to the preservation of the CASO rail line. (ATTACHED) 5. St. Thomas & District Chamber of Commerce, with an invoice for the 2003-2004 Membership Fee. (ATTACHED) 6. Andrew Moore, Planned Giving Officer, S.T.E.G.H., requesting use of a meeting room at Bobier Villa. (ATTACHED) 7. Joyce Bennett, Chairperson, Thames Valley District School Board, re: Appointment of Rural Education Advisor. CORRESPONDENCE - Mav 27, 2003 Items for Consideration 1. David Aristone, C.A.O., Clerk, Township of Southwold, with a resolution concerning the jurisdiction over farmed and ranched deer and elk. (ATTACHED) 2. Brenda Percy, Information Coordinator, Administrative and Governance Services, Municipality of Chatham-Kent, with a resolution concerning the incarceration of criminals convicted of first degree murder in Minimum security facilities. (ATTACHED) 3. Sharon Vokes, County Clerk, County of Grey, with a resolution concerning the joint financial obligation of abutting landowners regarding keeping up and repairing of fences that mark the lateral boundaries of former rail lines. (ATTACHED) 4. Elizabeth Champoux, Special Assistant - Ontario, Office of the Minister of Transport, acknowledging Council's resolution of support for the Rail Ways to the Future Committee with regard to the preservation of the CASO rail line. (ATTACHED) 5. St. Thomas & District Chamber of Commerce, with an invoice for the 2003-2004 Membership Fee. (ATTACHED) 6. Andrew Moore, Planned Giving Officer, S.T.E.G.H., requesting use of a meeting room at Bobier Villa. (ATTACHED) 2 05/06/2003 16:28 FAX 519 769 2837 TOWNSHIP OF SOUTHWOLD Ii!I 001/004 TOWNSHIP OF SOUTHWOLD 35.663 Fingal Une Fingal, Ontario NOL I KO e-mail: twsouth@execulink.com Telephone: (519) 769-2010 Fax: - (519) 769-2837 May 6, 2003 Ladies and Gentlemen: The Council of the Corporation of the Township of Southwold, at its regular meeting of May 5, 2003, passed the following resolution. Please forward this resolution to your Council for their consideration and support. That this Council petition the Premier of Ontario to request that the Ministry of Natural Resources relinquish all jurisdiction over Farmed and ranched Deer and Elk to the Ministry of Agriculture And Food. CARRIED. A copy of the background infonnation regarding this resolution is attached. David Aristone CAO, Clerk 3 05/06/2003 16:28 FAX 519 769 2837 Township of BrIiU"oØtuq U·ptolfClak bpuc:t'.hð!fmaIl@bDiUot:øm Ii!J 0021004 ,,,,,.. ;c,3"'''' TOWNSHIP OF SOUTHWOLD /':I~'(~'f<Ç~{¡":ìN .,j.«\~"..."-.-. ~,,-~ ~{:;/~. Cluk·s 0IIce Georgian Bluffs KraClllru CI.rI< AdmÎrÛl......' .....rlI,~I,1@"'t....m Premier Emle Eves Room 281, I.eglslatlve Building Toronto, Ontario M7A 1A1 Dear Premier Eves: AprU 2, 2003 At the regular meeting orthe Council of the Township of Georgian BlUffs, held on Aprtl 2'·, 2003, the following motton was passed. . T/at /fie Council of /fiB Township of Georgian Bluffs patltfon the Premier of Ontarto to request that the Ministry of Natural Resourçes relinquish aU jurisdiction over farmed end ranched Deer and Elk to the Mini$try of Agriculture and Food. Ar1d fur1ller lIIat a copy Of this resolution be saot to Premier Ernie !:v".. the HonoUrable Helen Johns, Minister of Agriculture and Food and MPP BifI Murdoch.' A copy Of the above resolution Is encl~ed for your information. BHldsw 00: Council File cc; Honourable Helen Johns cc: MPP Bill Murdoch cc: Raymond Bumstead = Eric Robinson Yours truly. ~~' Br\ICe Hoffman Deputy Clerk Township of Georgian Bluffs -'....--..-------"-...---.-,......---..---.-...--.....-..-...--.-.,..-...-....."...:.....,...---__.... .,. Towltshlp of Georgian .Bluffs . --..---.~........................... kA #J, ~lf SøUlrd, 011"'" N4K 5NS T41, ($/9} 17..171. 'too (S}.} ~7M4JO wb$it~ll1iww·~b{(tffUlAa 4 05/06/2003 16:29 FAX 519 769 2837 W~i·~f~WWW ~~.~~ ............ .......... ............ TOWNSHIP OF SOUTHWOLD ..... ,... n...,. """-'-"~' . . ~14i 0_0_3/004 Now, therefore be it resolved that the Corporation of the Municipality of Georgian Bluffs support the Deer and Elk Farming industry in it's bid to have the Ministry of Natural Resources relinquish all jurisdiction over Farmed and Ranched Deer and Elk to the Ministry of Agriculture and Food by requesting the Province of Ontario to establish that jurisdiction over any and all farmed animals in the province be clearly assigned to Ontario Ministry of Agriculture of Food. . /' ç;.lpç,"é: Peé'i!"= Further that a C~f this resoluticn be sent to M.P.P.(B~ll Murdock) M.P.p. Helen Johns and Premier Ernie Eves. 5 05/06/2003 16:29 FAX 519 769 2837 t,.I"',.o't·~J._~~ 'rN!~-.::J,g-.L.:.I~rCFA J .J TOWNSHIP OF SOUTHWOLD .... "... ....,...11 -.....n..t".. 141 004/004 1"'''..1&... U':' q.j,c ~ ~I I IV.' ...... . Ontario federation of AJrictllture 40 EgijntoQ Aven~e fist, ~ Floor. Toronlo, On1lrio !/4P 3U (416) 4"'3333 Fax: (416) 485-9027 Web addrw: WWW.oII.DO.ca March 4. 2003 Mabel Dougherty, President On1ariO Deer & Ell! Fø.rmers' Assoc::latIon Be Big CreÐk Road , Caledonia, Ontario N3W 2G9 Deer Mabel!: At Its February me.tins, the Ontario Fe<leratiQn of Agriculture Board 01 Oirectors adopted the fOllowing resolution: Simcoe - Onlllrio O..r IIndElk Farmin$llnclu8tfY Support (03-02.200) THEREFORE Be IT RESOLVED THAT the Ontario Federation of Agriculture support \he deer ànd elk farming Industry In Its bJd tl) !lave the MinIstry 01 Natural Resources relinquish juñsdlcfion over these animals to. the Ministry of Agriculture and Food by requesung the Province of Ontario to eS~lsh that jurisdiction o.ver My and 1111 farmed ønimaJs in the province be clearly assigned 10 the OMAF. In ordel to better support Ine OntariD Oesr and Elk Farmers' AssOCiation In Itsloòby efforts, I would ask if youwoulq identify fer us the jurisdictional issue with respecuc farmed deer and a.fk YOII are seeking to clarify iIf1d oÞange. . Yours sínoarelY. ø~ FloÓ Bonnett President RS/pj J1¡i mllll,~ III thè ŒA Is "~!OYt lIII.oo1iomJ. III' - wøø_, II1IJtI!I... in .'''p6lalillll WIth ttII'11'. .omm'diIv.'1Id r.ral 1¡rm group!. TOTAL l'.e1 ?, MUNICIPALITY OF CHATHAM,KENT 315 KING STREET WEST· P.O. Box 640· CHATHAM, ONTARIO. N7M 5K8 ft~;~ ~~~\-$ ~~ ~ ~' t1~:~~ ~~$ - May 5, 2003 MAY 8 2D03 TO: ALL REGIONAL MUNICIPALITIES, COUNTIES AND DISTRlCTS IN THE PROVINCE OF ONTARIO Re: Incarceration of CriminaI~ Convicted of Fir~t Degree Murder in Minimum Security Facilitie~ The Corporation of the Municipality of Chatham-Kent at its meeting held on April 22, 2003 considered the above noted matter and the attached resolution was adopted in support of a resolution passed by the Canadian Association of Police Service Boards. The Municipality of Chatham-Kent is seeking the support of your Council regarding the above issue. Please forward your response to the Solicitor General of Canada and provide a copy to the undersigned. We thank you in advance for your support in this matter. Yours very truly, ~!~ Information Coordinator, Administrative and Governance Services e-mail: brendavía1chatham-kent.ca Attachment cc: Canadian Association of Police Boards Solicitor General of Canada Jerry Pickard, M.P. Chatham~Kent Essex Rose-Marie Ur, M.P. Lambton-Kent Middlesex Mayor and Members of Council Joe Pavelka, Chief Administrative Officer Agenda/2003/letters and memos! AU municipalities re Incarceration 7 VlWW.city.chatham;kent.on.ca CHATHAM·KENT CALL CENTRE: (519) 360.1998 MUNICIPALITY OF CHATHAM..KENT 315 KING STREET WEST· P.O. Box 640· CHATHAM, ONTARIO. N7M 5K8 - NOTICE OF COUNCIL DECISION The Corporation of the Municipality of Chatham-Kent adopted the following resolution at its meeting held on April 22, 2003: Re: Incarceration of Criminals Convicted of First Degree Murder in Minimum Security Facilities "WHEREAS there are insufficient controls to prevent criminals convicted of first degree murder from being incarcerated in minimum security facilities; WHEREAS some of these criminals have simply walked away from these institutions to become a serious risk to society as well as a tremendous drain on police resources in seeking out the return of these offenders: WHEREAS the escape of these criminals from these insecure facilities cause serious public alann; and THEREFOR£ be it resolved that the Council for the Municipality of Chatham-Kent support the Canadian Association of Police Boards in its efforts to express its concerns to the Solicitor General of Canada about criminals convicted of first degree murder being incarcerated in minimum security facilities, and request that immediate corrective action through changes to corrections policy be taken to prohibit the incarceration of criminals convicted of first degree murder in minimum security facilities." Carried Unanimously. 8 www.city.chatham.kent.on.ca CHATHfu\1-KENT CALL CENTRE: (519) 360-1998 Canadian Association of Police Boards 2001 Conference President's Report Nomination Report Resolutions Reports from Break-Out Groups Concurrent V\!orkshops Plenary SessIons Page] of5 Canadian Association of Police Board Home About CAPS Our Services Members' Area o Resolutions The folJowing resolutions received the support of the membership: =r Resolution 01-1: Incarceration in Minimum Security Facilities WHEREAS there are insufficient controls to prevent criminals convicted of first murder from being incarcerated in minimum security facilities; and WHEREAS some of these criminals have simply walked away ¡¡-om these institu become a serious risk to society as well as a tremendous drain on police resource seeking out the return of these offenders; and WHEREAS the escape of these criminaIs from these insecure fac:i1ities causes se alarm; TIlEREFORE BE IT RESOLVED THAT the Canadian Association of Police BI express its concern to the Solicitor General of Canada about criminals convicted degree murder being incarcerated in minimum security faciJities, and request tha corrective action through changes to corrections policy be taken to prohibit the it of criminals convicted of first degree murder in minimum security facilities_ Resolution 01-2: Raves WHEREAS severa] young people in Canada have died as a result of drugs taken attending raves, or as a result of traffic accidents involving fatigued youth leavin raves; and WHEREAS research undertaken by police services in Canada and the United St¡ revealed that dangerous psycho-active "designer" drugs such as Ecstasy, GHB ar Ketamine are readily available at raves and are consumed by the majority of peo] attending raves; and WHEREAS rave organizers fail to require identification as the events are adverti alcoholic, and police are concerned that children under the age of J 6 anending ra violation of the curfew in the Child and Family Services Act or other similar stat WHEREAS raves are often held in unsafe and overcrowded venues, causing con police and fire marshals; and WHEREAS there is a critical need for youth, parents, paramedics and emergenc~ personnel to gain an understanding of raves, the health risks associated with then effects of using various "designer drugs" in combination; TIlEREFORE BE IT RESOLVED TIlA T the Canadian Association of Police BI the federal government to: a) in collaboration wÙh police organizations, develop and disseminate education: regarding the dangers of raves and related drugs; b) examine possible legislative actions that could be taken in response to the dan by raves; and c) develop a proactive hann reduction approach to providing support to those ad' 9 http://www.capb.caJservices/conC2001/conß.shtml 23/04/03 Sharon Vokes, County Clerk 595 9th Avenue East Owen Sound, Ontario N4K 3E3 CO~OAATIDNOFT~COmITYOFG~Y OFFICE OF THE COUNTY CLERK (519) 376-2205 1-800-567-GREY Fax: (519) 376-7970 svokes@greycounty.on.ca May 9, 2003. Jt~,,:S;;'dJ;;;-' " MAY 1 2 2003 To All Counties and Regions. Ladies and Gentlemen: At the May 6,2003 Session of Grey County Council, the following resolution was adopted: WHEREAS the Line Fences Act R.S.O. 1990 requires that owners of former rail lines, including municipalities, who assume ownership of land formerly used as part of a line of railway in its entire width to be responsible for constructing, keeping up and repairing the fences that mark the lateral boundaries of such land; AND WHEREAS Federal legislation no longer obligates rail lines to fence active rail lines; AND WHEREAS the cost of fencing should be borne jointly by both abutting landowne-rs; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Grey hereby requests that the Province of Ontario revise The Line Fences Act to reflect the joint financial obligation of abutting landowners to be responsible for constructing, keeping up and repairing the fences that mark the lateral boundaries of former rail lines; AND FURTHER THAT this resolution be forwarded to the Minister of Municipal Affairs and Housing and also be circulated to the Association of Municipalities of Ontario, all Counties and Regions in Ontario, local municipalities within the County of Grey and M.P.P.s William Murdoch, Jim Wilson and Ernie Eves. The staff report related to this resolution is attached for your information. We would respectfully urge your Council's support of this critical issue. We would also request that you contact your local MPP in this regard. Yours very truly, Enclosure cc Wm. Murdoch J. Wilson E. Eves All Local Municipalities THE COUNTY OF GREY \jJ- tfl( Mrs. Sharon Vokes, C.M.O., D.PA, County Clerk 10 CORPORATION OF THE COUNTY OF GREY COMMITTEE REPORT CCR-07 -03 TO: Planning and Community Development Committee FROM: Sharon Vokes MEETING DATE: March 18, 2003 RE: Line Fences Act and CP Rail Line BACKGROUND At the last Committee meeting staff was directed to research the Line Fences Act with respect to the implications of the County assuming ownership of the CP Rail Line. The applicable section of the Line Fences Act, R.S.O. 1990 is Section 20, which reads as follows: "Where the land that was formerly used as part of a line of railway is conveyed in its entire width by the railway, a) to the owner of abutting land, such owner, the heirs, executors and assigns of the owner, are responsible for constructing, keeping up and repairing the fence that marks the lateral boundary between the conveyed lands and the lands of the adjoining owner for a period of ten years from the date of the conveyance and thereafter section 4 applies; b) to a person who is not the owner of abutting land, such person, the heirs, executors and assigns of the person, are responsible for constructing, keeping up and repairing the fences that mark the lateral boundaries of such land; or c) to the Crown in right of Ontario, a Crown agency within the meaning of the Crown Agency Act or the corporation of a municipality where the Crown, Crown agency or corporation, as the case may be, is not the owner of abutting land, the Crown, Crown agency or corporation is responsible for constructing, keeping up and repairing the fences that mark the lateral boundaries of such land." Initially, our interpretation both at the staff level and by the County's solicitor was that the County would have sole responsibility for fences that are already in existence along the rail line, not new fences. CCR-07 -03 Date: March 5/03 1 1 A decision of the Divisional Court last October in a case involving the Municipality of Bayham and the Municipality of Tillsonburg has expanded this to include new fences, not just existing fences. The Court also went on to award costs in excess of $1 0,000. to the landowners. This case has far reaching concerns for municipalities as across the Province municipalities are assuming abandoned rail lines. This court decision throws away the long-standing theory that fences are a shared cost between abutting landowners. Research that has been completed by the Ontario Federation of Agriculture has found that Section 20 of The Line Fences Act was probably in response to the former Federal Railway Act which obligated rail authorities to construct fences on their boundaries. . That provision was repealed. It would therefore seem appropriate for the Provincial legislation to also be modernized to reflect the Federal legislation. Instead, Section 98 of The Municipal Act, S.O. 2001 continues to perpetuate the requirement for municipalities to be responsible for fencing rail lines in that while local municipalities may now provide that The Line Fences Act not apply to all or any part of the municipality, it mav not provide an exemption to Section 20 of The Line Fences Act. The financial implications of the County being required to assume the full cost offencing is significant and it is recommended that the Province be petitioned to revise The Municipal Act to exclude the requirement of the Crown, Crown agencies and municipalities to bear the full cost of fencing rail lines. RECOMMENDATION It is recommended that County Council consider adopting the following resolution which petitions the Provincial Government to revise the Line Fences Act. WHEREAS the Line Fences Act R.S.O. 1990 requires that owners of former rail lines, including municipalities, who assume ownership of land formerly used as part of a line of railway in its entire width to be responsible for constructing, keeping up and repairing the fences that mark the lateral boundaries of such land; AND WHEREAS Fed,erallegisiation no longer obligates rail lines to fence active rail lines; AND WHEREAS the cost of fencing should be borne jointly by both abutting landowners; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Grey hereby requests that the Province of Ontario revise The Line Fences Act to reflect the joint financial obligation of abutting landowners to be responsible for constructing, keeping up and repairing the fences that mark the lateral boundaries of former rail lines; CCR-07 -03 12 Date: March 5/03 AND FURTHER THAT this resolution be forwarded to the Minister of Municipal Affairs and Housing and also be circulated to the Association of Municipalities of Ontario, all Counties and Regions in Ontario, local municipalities within the County of Grey and M.P.P.'s William Murdoch, Jim Wilson and Ernie Eves. "" CCR-07 -03 13 Date: March 5/03 \iW Office of the Minister of Transport Cabinet du ministre des Transports -, ~'ß M1T 2003 MAY 12 2003 Mrs. Sandra J. Heffien Deputy Clerk County of Elgin 450 Sunset Drive St. 111omas, ()ntario N5R 5VI Dear Mrs. Heffi'en: Mr. Steve Peters, M.P.P. for Elgin-Middlesex-London, recently forwarded to the Honourable David M. Collenette, Minister of Transport, and to the Honourable Frank Klees, ()ntario's Minister of Transportation, a copy of your letter of January 29,2003, and enclosure, to Mr. Ross Snetsinger, Chairperson of Rail Ways to the Future, regarding the Canada Southern Railway (CASO). Minister Collenette has asked me to reply on his behalf I have noted the recommendation adopted by the Council of the Corporation of the County of Elgin to support the resolution of the Rail Ways to the Future Committee with regard to the preservation ofCASO. In that regard, I would offer the following comments. As you may be aware, in the early 1990s, having recognized that the financial perfonnance of the nation's rail industry was in steady decline, the federal government undertook a rail renewal initiative that resulted in the abolition of rail freight subsidies, the privatization of Canadian National (CN) and the lifting of many regulatory burdens on the railway industry with the passage of the Canada Transportation Act. The creation of the Canada Transportation Act in July 1996 was largely motivated by the government's desire to preserve as much rail infrastructure as possible, particularly by encouraging the establishment of shortline railways without federal subsidy. 1110usands of kilometres of track that would otherwise have been abandoned under previous legislation are now operated by lower-cost local carriers that continue to provide rail service to customers who would have had to shift to trucking in other scenarios. In the absence of commercial buyers, the federal government gave local communities the statutory right to purchase lines at net salvage value to balance the railways' need to discontinue track. .../ 2 Canadã 14 03.()1l2 (E) (96-06) -2- There are currently more than 60 shortline and regional railways in Canada, the majority of which were created since the passage of the Canada Transportation Act. As such, the federal government is committed to maintaining and improving both passenger and :&eight rail operations in Canada as viable and competitive modes of transportation. As you know, service on most ofthe 83-mile segment of the CASO line :&om Attercliffe to St. Thomas was officially discontinued after CN complied with the transfer and discontinuance process set out in the Canada Transportation Act. The notice of intent to sell the middle section of the CASO line was advertised in December 1997 and again in October 2001. The private sector and the provincial and municipal governments have had an opportunity to acquire the segment, yet no one has responded with an offer to purchase. Accordingly, in compliance with the Canada Transportation Act, CN discontinued operation of the line on February 26, 2002. While CN has been in a position to legally lift the tracks since last February, it acknowledged the interest of municipalities in purchasing the line and voluntarily left the discontinued segment in place until the end of August 2002. However, no offer to buy the line was put forward by any concerned parties. Work began to lift the tracks in question last fall. I can assure you that discontinuance of the segment in question will not have any impact on rail transportation service in the area. Shippers in the area are currently well served by CN and Canadian Pacific Railway (CPR), as well as two U.S. carriers, CSX and Norfolk Southern. None of these carriers have indicated that they wish to vacate that market area. Furthennore, the discontinuance of operations over the segment in question will not affect transborder rail links at Windsor-Detroit or at Fort Erie-Buffalo, as trackage at both ends of the CASO - :&om St. Thomas to Windsor in the west and :&om Attercliffe to Niagara Falls in the east - will be kept ih operation by the CN-CPR partnership. Let me assure you that the federal government remains committed to promoting a safe, efficient and sustainable transportation system in Canada that makes the best use of all modes of transportation, including both passenger and :&eight rail transportation. .../3 15 -3- I trust that the foregoing has clarified the department's position with respect to this matter. Again, thank you for writing. Yours sincerely, Elizabeth Champoux Special Assistant - Ontario c.c. Office of the Honourable Frank Klees, M.P.P. Office of Mr. Steve Peters, M.P.P. 1 6 " 0 " -0 " ¥-' OJ m z '< -< OJ ~ -j 0' :T CD 0 e 3 '0 OJ 0 U> :J I/O ø (") ~ () 'Õ. ~ õ' ,... ~ 0 :T OJ ~ ~t 0' () ~ o - o o 3 3 (") () G) 00 ;-:I 'I< ~ ° 00 ° "" '" 00 CD Q) ;0 -j 00, -jG)G) 0000 -j-j --J() . x o() ~3 0'0 ~ CD 00 ° ~ v CXmO ="'0 _0 9,=, () '" t5;O::G)~ ïlÞa8 c~ c.þ. ::J ="'0 c.w~~ c.ooCD 0:,:J 3 :J .'" I cr m a"C (¡) !::!:°aCri Q-Þ-:::!!::J'" .... .....-. '0 ~ -i m ]J ;¡: ~ ~ " ;¡: m Z -i C e m c: ." o Z ]J m (') m 'ii .-i '" 'J'. (") :r Þ ]J " m c o z o < m ]J c c: m Þ (') (') o c: Z -i fI' (J) -i0 05 <ñ<n 00""0 .šg: ntn :-+010 -j0e ~');!:c~ :TOO:J ~r». oe':< :!i:ro 3 :J 0 ~o -I mm- ~ -; ~ !fJ-m [~~ X O~cQ: !'! ~m 1110 z..: ::J ~~m ~ Z ~ ~ --; ::u '" ~~~IO ;0 '" < ~ cp ð 'T( ~ 03 s: n~ g.êtJ> ~"(J)O ~~o IC b~Z - ? ª;r;! tn n= ~~~ -I ¡<¡O ~ iJi ::ua! ¡;~nn ~ S; 111-1 (J) -iI O'ii 00""0 :-+ CJ1 0 -j0e :Too:J oc-<" 3 :J 0 OJU>_ !'>~m 0- 0.., CQ. Z' :J Z '" ;0 '" < ~ :;g 0 '" 11 z m m P ~ '" "" 0 :::;: '" - '" ~ ô '" '" CD 1 7 S1: THOMAS & DISTRICT CHAMBER QECOMMERCE May 13, 2003 Harley Underhill Corporation of The County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 RE: Renewal Letter: Dear Harley: On behalf of the membership, Board of Directors and staff, please allow me this opportunity to thank you for your continued support of the Chamber over the past year. Your help in reviewing and confirming the information on the enclosed pages is very important and ensures accuracy in all Chamber on-line and printed information products. We've also included a note about the Chamber of Commerce Building Fund, which you will see on your invoice. Making the most of membership is a shared responsibility. Our benefits, services and staff are at your disposal. To ensure that our functions remain beneficial we ask that you keep us informed of your needs and expectations. Please feel welcome to call, visit or comment at any time. By taking part in Chamber of Commerce programs and events, and by using the world of contacts and information we have, your business will be rewarded. Again, thanks for your support! Sincerely, ~b/&> R. W. (Bob) Hammersley President and C.E.O. RWHI 555 Talbot Street, St. Thomas, ON N5P 1 C5 INCORPORATED AS ST. THOMAS BOARD OF TRADE IN 1869 Call 519-631-1981 Fax: 519-631-0466 E-mail: mail@stthomaschamber.on.ca. MEMBER OF THE CANADIAN CHAMBER OF COMMERCE MEMBER OF THE ONTARIO CHAMBER OF. COMMERCE 1 8 Organization Verification Report Accurate information helps us provide you with the best possible service! Page: 1 Date: 05/13/2003 Corporation of The County of Elgin Mailing Address: 450 Sunset Drive St. Thomas. ON N5R 5V1 Org. Number: 78634 Billing Address: 450 Sunset Drive St. Thomas, ON N5R 5V1 Phone: (519) 631-1460 E 125 Email: Fax: (519) 633-7785 URL: Toll Free: DBA: Corporation of The County of Elgin Bus. Begin: I I Date Joined: 05/09/2000 New Contact: Sector: Source: Categories: Employees: Full Time: Part Time: Total: o o o SIC: Sponsor: Regional Sales Contact Government SelVices - (MAIN) USCC Code: Business Type: Minority: Government Government Single Member Next Bill Date: 05/01/2003 Dues: $140,,00 Bill Cycle: Annual Prefer Method of Communication: 0 Email 1!8 Mail 0 Fax r_.~_~,JIII.illlI.I.III~I~I~l__ Publication: Community & Social Services Oi Contact: Mr" Harley Underhill Pub. Category: Government Services Phone: (519) 631-1460 E 125 Address: 450 Sunset Drive Fax: (519) 633-7785 St. Thomas, ON N5R 5V1 Description: Contact Administration Services for any information relating to programs and services provided by the County. County Departments: Administrative Services, Financial Services, Human Resources, Library Services, Engineering Services, and Homes & Senior Services. The County administers and maintains numerous public services on behalf of the citizens and businesses in their communities _ Library, Seniors Housing, Roads, Social Services, Public Health, Municipal Infrastructure. Contact: Mr" Harley Underhill Phone: (519) 631-1460 E 125 Fax: (519) 633-7785 Description: Contact Administration Services for any information relating to programs and services provided by the County. County Departments: Administrative Services, Financial Services, Human Resources, Library Services, Engineering Services, and Homes & Senior Services. The County administers and maintains numerous public services on behalf of the citizens and businesses in their communities _ Library, Seniors Housing, Roads, Social Services, Public Health, Municipal Infrastructure. Publication: Internet Listings Pub. Category: Government Services Address: 450 Sunset Drive St. Thomas, ON N5R 5V1 Contact: Mr. Harley Underhill Phone: (519) 631-1460 E 125 Fax: (519) 633-7785 Description: Contact Administration Services for any information relating to programs and services provided by the County. County Departments: Administrative Services, Financial Services, Human Resources, Library Services, Engineering Services, and Homes & Senior Services. The County administers and maintains numerous public services on behalf of the citizens and businesses in their communities - Library, Seniors Housing, Roads, Social Services, Public Health, Municipal Infrastructure. ~WIm Contact Mr. Harley Underhill ~ Main Contact Title Director of Human 1!8 Main Event Contact Fax Email (519) 631-1460 E 125 (519) 633-7785 human-resourses@eigin-county.onca IKI Main Advertiser Contact !K] Main Benefit Contact 00 Main Dues Contact 19 powered by MMEE Organization Verification Report Accurate information helps us provide you with the best possible service! Mr. Dennis A Crevits CouncjJor (519) 782-7442 (519) 782-7628 o Main Contact 0 Main Event Contact 0 Main Advertiser Contact o Main Benefit Contact Mr. John Wilson Councillor (519) 269-3364 (519) 269-3617 o Main Contact 0 Main Event Contact 0 Main Advertiser Contact o Main Benefit Contact Page: 2 Date: 05/13/2003 o Main Dues Contact o Main Dues Contact NamelTitle: _ Yes, Information is correct· no changes necessary. _ Yes, Information is correct with changes as noted above. Organization: 20 Date: powered by MMEE --. --.. -- . --~. --- ---- A Note About the Chamber of Commerce Building Fund... The invoice enclosed contains an entry marked "Building Fund Donation" . It appears as the result or a decision made and approved by the Chamber membership in November 1994. At that time, our Members voted to build a special reserve rund, separate rrom the Chamber's day- to-day operating account, which will allow our organization to have and operate its own premises, rather than rent. Participation in the rund is voluntary. Any contribution made by your business is rully tax exempt as a donation and a tax-deductible business expense. Contributions over and above the suggested amount on the invoice are welcome! Should your support not be possible at this time, please indicate so when remitting payment. At the end or our last fiscal year - August 31, 2002 contributions rrom Member-businesses and interest totalled $113,100. Our goal this year is to add $13,300. The Chamber will continue to ask Members to support the project until your Board or Directors finds surficient runds raised to acquire and rurnish a site while keeping mortgage and operating expenses at an affordable level. It is my personal goal to see us take title to a property berore our current operating year is over. On behalf or the entire Membership; the volunteers who join me as your Board Or Directors, and the Chamber starr, I urge you to share in building our ruture with a donation. More inrormation appears on the other side Or this page but, should you have any unanswered questions about this major project, please contact me or reach Bob Hammersley at the Chamber office. John Wiebe, Chair, Board or Directors 2002 . 2003 21 Building Fund Questions & Answers When will the Chamber make a move? Our goal is to make a change whenever we can afford to. Occupancy costs, interest rates, available locations and the lease on our present space are all considerations. Is the Chamber working to build a "new" building? No decision has been made to build a new structure or renovate an existing one. The Board will act in the best overall interest of the membership when time comes to decide. Location, value and service to Members will be critical. What about housing other services or organizations? That's a very real possibility. Many community services, and the Chamber itself, could benefit from sharing space and equipment but any plan must not place the Chamber in position of high risk or liability. For example, a government-funded service may make an ideal tenant as long as funding is in place. What position would the Chamber be in if funding were cut? Who determined the donation amount on my invoice? Your neighbors! When the membership adopted the Building Fund it was agreed that requests would vary according to the size of each Member-business. Those with up to 50 employees are asked to give $25 each year, 51 to 250 employees $50, and those with 251 or more, $100. What's in it for me and other Members? Members have clearly told us that a visible, accessible spot to serve Members, welcome guests, promote the community and display/distribute information is a must. Beyond that, we're watching and learning from the experience of other Chamber offices, and listening to needs identified by our volunteers, committee members, Member-businesses and staff. 22 MAY I:3 2003 May 12, 2003 Mr. Mark G. McDonald C.A.O. County of Elgin St. Thomas, On. N5R 5V1 RE: Bobier Nursing Home Dear Mr. McDonald: I have been asked to put my request into writing. Last week I spoke with Kate Dymock of Bobier Nursing Home in Dutton, requesting use of a meeting room at Bobier for either Wednesday June 18 or Thursday June 19, 2003 between the hours of 10 a.m.untiI12 noon. The St. Thomas Elgin General Hospital Foundation is putting on a free Estate Planning Seminar for West Elgin donors. Possibly 20 donors at the most. Bobier facilities would suit our needs, as many of our donors are elderly. If residents of the home would like to come as well they would be more than welcome. Any cooperation would be appreciated. Should you have any further questions or concerns please do not hesitate to call me at 631-2030 ext 2727. Th(J;;:;w {wJ Andrew Moore Planned Giving Officer S.T.E.G.H. 23 / / / / " ,. ! ! ì \ \ \ /' -~~ \ ì 'I \ \ ì i , i I , -- J , / i ! I , / I / /' CORRESPONDENCE - May 27. 2003 Items for Information - (Consent AQenda) 1. Letters of endorsement for Council's resolution concerning the introduction of shotgun hunting as means of controlling deer population: 1) R. Millard, C.A.O./Clerk, Township of Malahide; 2) Lynda Millard, Clerk, Municipality of Bayham. (ATTACHED) 2. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to The Honourable Norman Sterling, Attorney General, regarding traffic fine collection on Highway 401. (ATTACHED) 3. Anne Creery, District Manager, London/Sarnia, Union Gas, regarding an upcoming change in rates Union Gas charges to residential customers effective May 1, 2003. (ATTACHED) 4. Peter Hume, Chairman, MPAC Board of Directors, Municipal Property Assessment Corporation (MPAC), 2002 Annual Report and Financial Statements. (Annual Report available for viewing in Administrative Services) 5. Jack Layton, Leader, Canada's NDP, with a "Municipal Infrastructure Needs Questionnaire" concerning the specific infrastructure challenges facing the County of Elgin. (ATTACHED) 6. Federation of Canadian Municipalities, MEMBER ADVISORY, re: Agreement Between FCM and Railways is a Timely Response to Canadian Trends. (ATTACHED) 7. Honourable Chris Stockwell, Minister of the Environment, and Gar Knutson, P.C., M.P., acknowledging Council's support of the City of Brampton's resolution concerning the Emerald Ash Bore. (ATTACHED) 8. John R. Wilson, Chair, Elgin Group Police Services Board, with copy of correspondence to the Honourable Jerry Ouellette, Minister of Natural Resources, objecting to the introduction of shotgun hunting in Wildlife Management Units 91 and 92. (ATTACHED) 9. Steve Peters, M.P.P., Elgin-Middlesex-London, with correspondence to the Honourable Jerry Ouellette, Minister of Natural Resources, regarding the proposed changes to Wildlife Management Units 91 and 92. (ATTACHED) 10. AMO Member Communication ALERT: 1) Larviciding Program and Additional Funding to Fight West Nile Virus Step in Right Direction (ATTACHED) 11. Gerald Crowell, Communications Services Branch, Ministry of Consumer and Business Services, with a "Notice" regarding openings of retail businesses on statutory holidays. (ATTACHED) 12. Carl Whilhelm-Bienefeld, District Council Chair, Brad Ketelaars, District Manager, Easter Seal Society, thanking County Council for the donation to the Easter Seal Society. (ATTACHED) 13. Carl DeFaria, Minister Responsible for Seniors, Ministry of Citizenship, regarding the month of June being designated as Seniors' Month and nomination forms for the Senior of the Year Award 2003. (ATTACHED) 14. Bryan Clarke, CRS-S, CAO, Association of Ontario Road Supervisors, inviting Council to attend the 2003 Municipal Trade show, June 4 and 5, 2003 in Lindsay, Ontario. (ATTACHED) 15. Frank Klees, Minister of Transportation, regarding the CASO segments between St. Thomas and Attercliffe. (ATTACHED) 16. Thank you cards from Anna Young and Family and Joyce Terpstra. (ATTACHED) 17. Tim Hudak, Minister of Consumer and Business Services, re: Response to new fuel oil rules. 05/01/2003 08:51 7735334 , , MALAHIDE PAGE 01 Township of MALAHIDE 87 John Street South. Aylmer, Ontario N5H 2C3 Telephone: (519) 773.5344 Fax: (519) 773-5334 Entail: malahide@township.malahide.on.ca www.town..hip.malahide.on.ca April 30, 2003 The Honourable Jerry Ouellette Minister of Natural Resources, 6th Floor, Room 6630, Whitney Block, 99 Wellesley Street, W., Toronto, Ontario M7A ¡W3 Dear Sirs: RE: Controlling Deer Population. Malahide Township Council met on April 17, 2003, and passed the following Resolution: THAT the Township of Malahide supports the County of Elgin Reeommendations with regard to the introduction of shotgun hunting in WMU's #91 and #91 as a means of controlling deer population. We enclose a copy of the County of Elgin's correspondence to you dated April 1 0,2003, for your convenience. We look forward to hearing your comments on the above. Yours very truly, TOWNSHIP OF MALAHIDE ¿:1'~ R. MILLARD, C.A.O.lCLERK Copy - County of Elgin \/ - Steve Peters, MPP H:\tIinna\diamfs fi!es\rnnr - deer population s.prIl200Jw"d RANDALL R. MILLARD CA.c).¡C/C.k ¡':.I"IU1i1: d1'rk(tl t(J\,<tIship..l1\lllt1hidc,(ln.c:1 26 SUMN E. WIJ.$ON Tn'd!<III1.'T Em;lìl: rrc;1~llrcr(r"r\'wn~h¡r.m¡}L1hld~· .¡10.C;J Municipality of Bayham Op ~., 1>0l'ttrnity Is ~o~ RO. Box 160,9344 Plank Road, Straffordville, Ontario NO] 1 YO Tel: (519) 866-5521 . Fax: (519) 866-3884 email: bayham@bayham.on.ca MAY 8 2DD3 May 6, 2003 Sandra J. Heffien, Deputy Clerk County ofElgin 450 Sunset Drive St. Thomas, ON N5R 5Vl Dear Sandra Re: County of Elgin Resolution Please be advised that the Council of the Municipality of Bay ham considered your correspondence regarding the introduction of shotgun hunting and passed the following resolution. "THAT the Council of the Municipality of Bayham support the County of Elgin resolution passed April 8, 2003 regarding objection to the introduction of shotgun hunting.'" Please feelftee to forward this correspondence as appropriate in support of your efforts. Yours truly r >P~~ Lynda Millard Clerk File: CIO C2003-018 "Celebrate Vumna" May 30, 31 & June 1, 2003 27 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 ~ Ontario Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1 C4 Tel: (416) 325-7250 Fax: (416)325-7262 Email: steve_peters-mpp. @ontla.ola.org STEVE PETERS, M.P;P. ELGIN - MIDDLESEX - LONDON Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 Email: steve_peters-mpp-co @ontla.oia.org MAY 6 2003 May 2, 2003 Honourable Norma.'l Sterling Attorney General 11 th Floor, 720 Bay Street Toronto, ON M5G 2Kl Dear Minister: I am writing to you today to request a meeting between yourself and representatives of Elgin County municipalities in regards to a change in legislation that will allow the Municipality of Chatham-Kent to refund money for traffic fines collected on Highway 401. Minister, this issue is of utmost importance to the municipalities involved and I would appreciate your scheduling this meeting at your earliest convenience. Thank you in advance for your time and consideration. Sincerely, ~~\k Steve Peters, M.P.P. Elgin-Middlesex -London Cc: Warden John R. Wilson, County of Elgin Mayor Rien VanBrenk, Municipality ofDutton-Dunwich Mayor Jim McIntyre, Township of Southwold Mayor Duncan McPhail, Municipality of West Elgin 28 o u1Iongas A Duke Energy Company May 1, 2003 Mr. Mark McDonald CAO Elgin County 450 Sunset Drive St. Thomas, Ontario N5R5V1 MAY 5 2DD3 Dear Mr. McDonald: I would like to update you about an upcoming change in rates Union Gas charges its residential customers effective May 1, 2003. The sustained and unusually cold weather in much of North America during the past winter caused natural gas demand to soar, supplies to tighten and storage levels to decline significantly. As a result, natural gas prices have risen and energy experts predict prices will remain high well into the coming months as North American supplies and storage levels recover. The Ontario Energy Board has approved these changes. For Union Gas system gas customers, the gas commodity rate has increased by 3-44 cents per cubic metre to 26.6 cents. Of this increase, 2.5 cents per cubic metre reflects higher gas prices and 0.94 cents per cubic metre is a temporary surcharge that will be collected from May 1, 2003 to December 31, 2003 to offset the high cost of gas purchased this past winter. For most residential customers, the gas commodity increase will amount to about $85 a year, depending on the amount of natural gas used. About one-quarter of this increase is the temporary surcharge amount and will be collected during the eight-month period between May 1, 2003 and December 31, 2003. To maintain reliable natural gas delivery to all homes during 2003, we incurred additional costs to ensure that there was sufficient natural gas in the system for all customers at all times. As a result, the delivery rate will temporarily increase by 3.38 cents per cubic metre and will be collected from May 1, 2003 to December 31, 2003. This will apply to all Union Gas delivery customers including those served by gas marketers and will amount to approximately $40 per customer over the period, depending upon the amount of natural gas used. I would like to emphasize that Union Gas does not earn any extra income on these rates. These increases are strictly related to the higher price of natural gas on the North American energy market. Please feel free to contact me at 519-667-4211, or our toll free number 1-888-325-5587, extension 211, or through e-mail toacreery@uniongas.com. ';U/M Arine Creery District Manager, LondonjSar P.O. Box 5353 Station A, 109 Commissioners Rd, W., London, ON, N6A 4Pl tel. 5196674100 VolWW.uniongas.com Union Gas Limited 29 ~paè. MUNICIPAL PROPERTY ASSESSMENT CORPORATION MAY 5 2003 April 30, 2003 To: Heads of Council All Ontario Municipalities From: Peter Hume Chainnan, MP AC Board of Directors Subject: 2002-Annual Report and Financial Statements I am pleased to provide you with the Municipal Property Assessment Corporation's Annual Report and Financial Statements for the Year Ended December 31, 2002. These documents have been prepared as required by the Municipal Property Assessment Corporation Act for our members. Copies are also being provided to the Minister of Finance. Both the Financial Statements and the Annual Report are being placed on the Corporation's web site (www.mpac.ca). Yours truly, 'ltu IL~ Peter Hume Chainnan, MP AC Board of Directors Office of the Chair. c/o City of Ottawa 110 Laurier Avenue West. Ottawa. Ontario K1 P 1 J1 T: 613.580.2488 F: 613.580.2528 E: peter.hume@ottawa.ca 1JoN.JIN.mpac.ca 30 Form No. L5050M !.i~ ~~ ~.P HOl!seof(',mm1\Jns Members of Municipal Council c/o Municipal ClerkJAdministrator April 25, 2003 MiJ.Y 5 2003 Dear Municipal Leaders: The federal budget was a great disappointment for Canadian municipalities" As you can see from the attached chart, the budget reduces the federal govemment's commitment to community infrastructure. This will create an untenable situation for municipali1ies in the coming years - at the rate of investment announced in the budget, raday's needs will not be met for 190 years As a past president oftlle Federation of Canadian Municipalities, I understand the challenges you are facing. As a result, I have created a Community Investment Advocacy Team within the NTIP caucus that wiB be working to raise these issues over the coming months. The team includes: Be\' Desjarlais, MP Churchill, our experienced Transportation Critic; Brian Masse, l\1P Windsor West, our Urban Affairs Critic and a fOffi1er city councillor; Libby Davies, MP Vancouver East, our House Leader and Housing Critic who is also a fOffi1er city councillor; and Yvon Godin, MP Acadie - Bathurst, our caucus Whip and Critic for Intergovernmental Affairs" Bev, Brian, Libby and Yvon bring together a wealth of federal and municipal government experience and understanding of the challenges facing our communities in areas like transportation, housing and water treatment, Many of you will know me from my work at the municipal level, and I appreciate the insight you have provided me about the different needs of communities a,cross Canada. I hope my experience there will help me be an equally strong advocate for your needs at the federal level, keeping up the pressure for Canada's government to help our communities in much the same way that other national governments around the world help theirs" Our Advocacy Team believes that investing in our community infrastructure should be a core element of Canada's economic growth strategy. It can assist in direct job creation, protect our environment and enhance the quality of life and business environments in our communities You will find enclosed a survey, which I invite you to complete. We want your input to further understand the specific infrastructure challenges your municipality faces. I recognize that you may not be a New Democrat or that you may be a New Democrat but anxious to protect the non-partisan nature of municipal politics in much of Canada. I respect that. Like you, I have worked with members of all political parties to help achieve benefits for my community. I therefore encourage you to share your thoughts with the other parties in Parliament and urge them to champion the solutions you need as well. I hope YOll will accept my sincere invitation to tell us what your community requires, and how the federal government can best contribute to meeting those needs. Thank you for your time and assistance and for completing the questionnaire. If you have any suggestions on how to expand this initial consultation oflocal governments, please do not hesitate to call me at (613) 236-3613 ex!. 236. I look forward to working with you to ensure a brighter future for Canadian communities Working together we can build a better Canada. Sincerely, ~~kJ¡"- c ( Jack Layton, Leader, Canada's NDP for the NDP Caucus Community Investment Advocacy Team opeiu:225/:¡h I';S/F/Advocacy TeamsfCommunitylnveslmemfRea!DeaJI municipal draft letter EN 25,03.03 Municipal Infrastructure Needs Ouestionnaire I. Municipality: 2. Please check one: rural_ urban rural/urban 3. What are your municipality's most pressing inftastructure needs? (Please attach or provide a web address for any council reports, budget estimates, photographs or other documents you feel are relevant.) 4. What role, if any, would you like to see the federal government play in addressing municipal inftastructure needs? 5. Who should we contact for further information and/or future communications? Mayor/Reeve _ Councillor _ Administrator_ Name: Address: Telephone: Fax: Email: Please return completed questionnaires to: Bev Desjarlais, MP Churchill Chair, NDP Caucus Community Investment Advocacy Team 700 Justice Bldg. House of Commons Ottawa ON KIA OA6 Fax: 613-996-5817 Email: desjab@parl.gc.ca 1800 1600 1400 ~ '" 1200 <:: 0 .- 1000 :2 ~ '" 800 >- ro 0 600 0 400 200 0 www.ndp.ca Infrastructure Funding ,~. -,^_.,,- ,...,~..."--_._-_._-,~_..- 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Fiscal Years .--.-.----.-.--------------------- CaJlJ.dJ. Strate.::ic Infrastructure Fund I infrastructure Canada Programme II ;-":ç:\\ Canada Strategic Infrastructurt Fund ~ .'\cw \lunicipaJ Infrastrttcturç ,^, i..:...::::.. 232 32 Federaûon of Canadian Municipalities Fédéraáon canadienne des municipalités May 8, 2003 MEMBER ADVISORY Please distribute to all members of Council and Senior Staff Agreement Between FCM and Railwavs is a Timelv Response to Canadian Trends The Federation of Canadian Municipalities and the Railway Association of. Canada (RAC) signed a memorandum of understanding (MOU) on April 30, 2003. It is designêd to build common approaches to the prevention and resolution of issues that arise between raiiways and communities. The agreement is particularly timely, given Canada's population growth, growing concem over greenhouse gas emissions, and increased reliance upon raii for moving freight and passengers. The MOU will be implemented by a joint Steering Committee with equal representation from both associations. The initial mandate is to develop commonly understood proximity guidelines, to improve awareness among all stakeholders of the need for effective planning and management, and to develop a dispute resolution protocol to guide concemed parties when issues emerge. FCM representatives on the Steering Committee come from across the country and include both elected and administrative officials. With the expansion of railway operations and growth of communities around railways, friction and misunderstandings sometimes arise. Irritants such as vibrations, noise, or emissions can emerge when new developments are built in proximity to railroads or when activities in rail yards change. Often, both railway managers and residents can benefit from leaming about the needs of the other. Municipal govemments and railways both recognize a need for improved communications and locally generated win/win solutions in a rapidly changing environment. This need is recognized in recently proposed changes to the Canada Transportation Act. The changes would restore the power of the Canada Transportation Agency to adjudicate noise complaints, but will require that altemative dispute resolution mechanisms have been exhausted before the complaint can be heard. A pro-active approach to preventing community-railway disagreements is best. FCM looks forward to cooperating with the RAC in the development of relevant guidelines for railway operations and municipal planning. When inevitable conflicts do arise, early resort to cost- effective local dispute resolution methods will help facilitate good community-railway relations. For more information or to contribute information relevant to the mandate of the Steering Committee, please contact David N. Campbell at (613) 241-5221 ext. 314 or dcampbell~fmc.ca 34 Mini~try of the Environment Minist~re de . 'Environnement ,þo;~;~ .'~ .~ ~-,..... Ont.ario" Office of the, Minister , 135 St. Clair Ave. West 12th Floor Toronto ON M4V 1 P5 Tel (416), 314-6790 Fax (416) 314-6748 Bureau dù ministre MAY 8 2003 '1.35, avenueSl Glair ouest 12e étagé TorontoON M4V 1 P5 Tél (416)314:6790 Téléc (416) 314.-6748 Mð.y n 5 20n3 M'rš. S'andia J. Heffi-en Deputy Clerk County ofElgin 450 Sunset Dtive St. Thomas ON N5R 5VI . File Number 81932 Dear Mrs. Hefrren: Thank: you for youdetter of April 15, 2003 regarding Council' §support for the City of . Brampton's resolution calling upon various levels of government toprt<vent the spread of the Emerald Ash Borêr (EAB). . . The feder<il govewment, through th~Canadian Food IllspectipnAgency (CFIA), is,esponsíbl~ ·for the. administration and enforcenìentofthe Plant Protection Act. The agencý hasj1.irisdiction for.exotic organisms that affect pl¡mt hea:lthtopreventintroductions and conduct control or eradìcátion programs. I understaIid that CFIAis actively worIdngwithagenciessuch as the United states DepartrIlent of Agriculture, Ontario Ministry of Natural Resources (MNR) and Natural Resources CaIiada's Canadian Forest Service (NRCan-CFS), to develop strategies to control this pest. . A fact sIleeton the EAB can be .found, ontheCFLA's web site at: wwwjnspectión.gc.ca. .For further infOlmation, please conta~t McKen Milfchant of CFIA at 519-837-580 I, Ext. 21110r e-mail hilll at marchantk(a),inspection.gc;ca, or contact Taylor ScarrofMNR' Sault Ste. Marie Office, at 705-945-5723 or by e-mail at tavlor.scarr@mnq:ov:on_ca. Your letter has been forwarded to the Hono.urable Jeny Ouellette, Minister of the MNR; for his co. nsideration. . . ., '. ..' , . !trust this information is helpfulin addressing yourconcems. Chris Stockwell Minister of the En';ITomnent c: The Honouráble JerryOuellette, MinisterofNafural Resourcès TaylorScarr, Ministry ofNafural Resources Mr. Gar Knutson, MP-Elgin-Middlesex-London Mr. Steve Peters, MPP':Elgin-Middlesex-London * 0761G(03f01) 100%ReCycl~Ch!OrineFree. Made¡¡,.canacla 'of 7 .'15 OTTAWA OFFICE Room 832 ConfederalionBuild¡ng House of Commons K1AOA6 Tel. (613) 990-7769 Fax (613)996-0194 \Ii CONSTITUENCY OFFICE 499 Talbot St. S1. Thomas, Ontario N5P 1C3 Tel, (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 HOUSE OF COMMONS OTTAWA,CANADA K1A CAS ST. THOMAS MAY 1:3 2093 May 2003 County of Elgin Attn: Ms. Sandra Heffien, Deputy Clerk 450 Sunset Dr. St. Thomas, ON N5R 5Vl Dear Ms. Heffren: Thank you for sending m Council's endorsement to develop a comprehe ash borer.' espondence dated April 15 regarding the Elgin County ity of Brampton' s resolution for the Province of Ontario to control and remediate the effects of the 'emerald I do appreciate bein Yours truly, /tH Gar Knutson, P.C r+~ v¡;w O.P.P. 1== , , ELGIN GROUP POLICE SERVICES BOARD Chair John R. Wilson 450 Sunset Drive S!. Thomas, Ontario N5R 5V1 Tel. (519) 631-1460 Ex!. 161 Fax (519) 633-7661 Res. (519) 269-3364 April 30, 2003 Municipality of Sayham Honourable Jerry Ouellette Minister of Natural Resources 6th Floor, Room 6630, Whitney Block 99 Wellesley St. W. TORONTO, Ontario M7A 1W3 Municipality of Central Elgin Dear Minister: Municipality of Dutton/Dunwich The Elgin Group Police Services Board, at its meeting held on April 24, 2003, considered the resolution from the County of Elgin regarding shotgun hunting of deer and adopted the following resolution: Municipality of West Elgin "THAT the Elgin Group Police Services Board supports the resolution from the County of Elgin objecting to introduction of shotgun hunting in Wildlife Management Units #91 and 92. Township of Maiahide - Carried. (signed) Chair John R. Wilson" A copy of the County of Elgin's resolution is attached for ease of reference. Township of Southwold Yours truly, í/--KØ~ ohn R. Wilson, Chair. :sjh Att. cc County of Elgin Elgin Lower-Tier Municipalities Steve Peters, M.P.P., Elgin-Middlesex-London Bert Johnson, M.P.P., Perth-Middlesex Elgin Group Police Services Board County of Middlesex Ontario Federation of Anglers and Hunters Aylmer District Stakeholders, c/o Dave Snook 37 Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 lIÆ ~ Ontario Constituency Office: 542 Talbot Street St. Thomas, Ontario N5P 1 C4 Tel: (416) 325c7250 Fax: (416) 325,7262 Email: steve_peters-mpþ @ontla.ola.org STEVE PETERS, M.P.P. ELGIN - MIDDLESEX c LONDON Tel: (519) 631-0666 Fax: (519) 631-9478 Toll Free: 1-800-265-7638 :Email:stevß _peters-mpp-co . ,@bntla.ola,org. MAY 18 2003 May 5, 2003 Honourable Jerry Ouellette Minister of Natural Resources Whitney Block, 6th Floor, Room 6630 99 Wellesley Street West Toronto, ON M7A lW3 Dear Minister: Please find enclosed a resolution trom the County of Elgin opposing the proposed changes to Wildlife Management Units 91 and 92. Also find enclosed a resolution trom the Township ofMalahide that supports the recommendations contained in the County of Elgin resolution. Not only does the Elgin County resolution oppose introducing shotgun hunting in these WMUs, it calls for the introduction of a January hunting season for muzzle-loading, allowing two tags per hunter or lengthening current seasons as a means of reducing the deer population. The County of Elgiu and Malahide have added their collective voices to a growing list of area hunters who are not in favour adding shotgun hunting into these. As you are aware, 1 have already written to you about this issue and 1 will no doubt do so again on behalf of my constituents. It was readily apparent at the recent well-attended public meetings on this issue that area hunters are overwhelmingly opposed to opening up the hunting season to shotgun hunters. Surveys completed by those attending the meetings have shown less than one per cent of either landowners or hunters support any changes to regulations in these WMUs that restrict hunters to use only muzzle-loading firearms. It is my understanding these units were established in 1978 as a muzzle-loading or black powder deer hunting area. To my knowledge, this is a unique situation in our province that has been supported by hunters, landowners and municipalities. Minister, your own leader, Premier Ernie Eves, stressed how important it is to protect Ontario's hunting traditions in the Fa1l2003/Spring 2004 Hunting Regulations Summary: "Our govenunent recognizes hunting traditions are an important part of our heritage and economy. As a govenunent, we want to protect those traditions for generations to come by continuing to work with you to ensure a future for our wildlife." Minister, I reiterate the message I received trom the vast majority of hunters and landowners alike at these meetings and trom the numerous letter writers in that they don't support adding shotgun hunting to the muzzle-loading component ofWMUs 91 and 92. 12... 3'8 Minister, I would appreciate your reviewing the resolution and responding promptly to the County of Elgin and the Township ofMalahide. I would also appreciate your forwarding copies of your letters to my office. Thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc.:County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5Vl Township ofMalahide, 87 John Street South, Aylmer, Ontario, N5H 2C3 Mr. Alec Denys, Aylmer District Manager, Ministry of Natural Resources Mr. Ernie Parsons, Ontario Liberal Natural Resources Critic 39 BS/14/B3 22:B&:B4 EST; ASSOCIATion OF?-) 1 S19 &33 7&&1 CLERK-Elgin Co Page BB2 MAY-14-03 WED 04:07 PM 260 FAX NO, 416 971 6191 / I~(' ~H.. " p, 01 Associalion of MunIcipalities or Ontario "'E""'"t"" ~, ..= ,~ zt.,{.Ji(,i¥ r'..··.,:t··..~ it . ~ - 393 Unlvcrsity ^Vet1Uù, Suite 1701 Tacclo. ON M5G 1EG Tel: (~16) 971-9B~G' rox: (416)971-6191 ClT\Qü: ::'iT106ffimo,municom,com ~~~A"'IV " ,,!,, ." .fL' irl'-'. "~":!\)~" r;¡m f.:,,: ,(0£;.4- . "n ',::¡¡;(>,¡¡" ¡,:f. ,:;"". m· .~ ..- ~~~.J!:'t-·'""·"""" ø",~)"~~...-.-.. 11~ ~ To tl(J ¡mmod/ill", att<mliol! of the Clerk and Council May 14, 2003 -- Alert 031028 LARVICIOING PROGRAM AND ADDITIONAL FUNDING TO FIGHT WEST NILE VIRUS STEP IN RIGHT DIRECTION Tho Province announc0d new funds and new province-wide standard for mosquilo larvicidill¡] to bo implemented immediatciy. Bm;.l;grollnd: Tho Province has mandated tMt Public Health Units must larvicide in populated areas. Tho decision or where and when to larvicide will be dE;!lermined locally based on science - last year's .:;¡rcas of impact é.lOd this year's surveillance findings including dead birds. The new standards are geared lo manÐglng tile prevention of West Nile. Issu(~: Tho Province hiJscommitted to funding all costs of purchasing the larvicide for municipaJi!ies in Ontmio. Tile COGts of applying the larvicide will be Dqualiy shared with municipalílies. The lotal funding toward West Nile virus prevention is now approximately $20 million dollars. Pi'Ovince and Public H()~1111 Units will continue with education and surveillance programs. Somo public health !1gcncies, in consultation with their municipal governments had already determined lhoir larvlclciing program. What the mandatory approach appears to mean is that Councils will not h1WC to man8go public debates on the science related to the impacts of larvlciding. LarvicidínfJ involves placing pellots or briquettes into mosquito breeding sites, such as storm-sewer catch basins, In lhe spring or early summer. The pellets/briquettes contain agents that act specifically againstrnosquito larvae, without harming other types of insects, or fish, birds, mammals or humans. Dr. Colin f)'Cunlla. Ontario's Chief Medical Officer of Health is quoted as saying that the bacterial agent, known [IS 8TI, l1as no detrirnental effects on the environment but can irritate the skin in C<:1ses of (lireel c(mtnct with open wounds. lie has also said lhÐt a decision on whether to spray for adult mosquito!'):> (roaging) will be mado later in the summer. Other é.)ctlviliøs ìnclLldes in the provincial strategy are: enhancing surveillance, public education campaign, f;!Slablishing a new early warning system, conducting a pilot study to determine how m¡)ny people havo boen expo$ed to West Nile virus, funding ongoing research to discover the best way to fight tile virus, and expanding laboratory services in the province to ensure reduced turnmound times for Wo:;t Nile¡ virus testing results. Àclìon: ,\MO l1as sent a letter to the Province acknowledging that yesterday's announcement is helplul, I1l<1t the Province has listened and taken a good step forward, Municipalities have told AMO thf.1t the Provinco should be responsible for a province-wide approach and the science related to any preventative treatment, such as larviciding. On the funding side, the approach appears to mirror the immunization ronl\ula ûnd we will be seeking clarification of some of the details of the funding and roll out of yeHtûrdðY's decision. While local public health Ðgencies are front-line and accessible with programs intogmted wilh other social/health services, the impact and speed at which the West Nile virus h;'¡!'; spread across jurisdictions continues to point out tho vulnerability of funding public health from 1110 properly t8X b8se. AMO will be seeking additional infonnation as soon as possible. It would be helprul to AMO Ir you could inform us of the municipal experience and actual expenditures relalive to this progmrn. n,l:; ¡n[r>l1nalion is "v~¡J¡¡b'() througl1 AMOs subscription based MUNICOM network at Y!..'4'.w.munico/11.c;"o.m· For mor(l Infarrns!iM. ple;¡se cont.1ct: Milena Avramovic, AMO Senior Policy Advisor at 416-971-9856 ex!. 342. 40 In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: The County of Elgin NOTICE Retail Business Holidays Act May 15, 2003 The Ministry of Consumer and Business Services has received a number of inquiries regarding openings of retail businesses on statutory holidays. There have been specific inquiries regarding the tourism exemption. Municipalities and retail businesses should consider the provisions of the Retail Business Holidays Act and they must comply with the provisions of that Act The Ministry cannot give legal advice to municipalities or businesses, They should consult their legal advisors and not rely on media or other sources for advice regarding the application of the act to their situation. -30- For additional information: Gerald Crowell, Communications Services Branch Ministry of Consumer and Business Services 416-326-8529 41 II'.', I ' HELPING KIDS WITH PHYSICAL DISABILITIES SUCCEED April I1h,2003 Warden John Wilson and Members of the Council County of Elgin 450 Sunset Drive St. Thomas, Onto N5R 5Vl MAY 16 2003 Dear Warden and Members of Counciì of Elgin County On behalf of The Easter Seals Society, St. Thomas-Elgin District Council and the 59 local children and families who rely on our services right here in Elgin County, thank you for your generous donation. The Easter Seal Society is dedicated to helping children, youth and young adults with physical disabilities reach their full individual potential and future independence. It is only through community support such as this that we are able to continue helping so many local children receive their needed mobility and communication equipment to help them on their journey. Today over 20,000 children, youth and young adults in Ontario live with a physical disability and they're striving for independence, acceptance and achievement. For 80 years The Easter Seal Society, Ontario has been assisting these children and youth by helping them to purchase costly equipment needed for mobility and communication, and by providing access to critical information, research and specialized camp and recreation programs, including 'Choices' - our new summer experience funding initiative. We are dedicated to helping kids with physical disabilities succeed. Your donation will touch many lives right here in Elgin County. Sincerely ~~ District Council Chair $/-- Brad Ketelaars District Manager Incorporated os ¡he Onlaño Society for Crippled Children. Charitable Regi$l,-afion No. 119068377 RROOOl #2 332 Wellington Road South, London, ON N6C 4P6 Tel: 519.432,.9669. Fox: 519,,432.7679 Toll Free: 1.888.278.7797 II www"easterseals.org 42 St. Thomas Elgin District Council ~. Brad Ketelaars District Manager ~~ Chair George Wymenga Chair of Communications ¿~~g~~ Chair of Public Education i ~<t¿YCài~ns Evelyn Spiering Vice Chair ~ Bridget Cairns dl~~ Chair of Fundraising Rose Dewar 7=~ SUZ~~ Mantel Chair of Finance Lisa Loucks Member Michelle Topping Chair of Community Services Ron Cairns M~ Carla Kuijpers Member &t1()./ 113 Ministry of Citizenship Minister SthAoor 400 University Avenue Toronto ON M7A 2R9 Tel.: (416) 325-6200 Fex: (416) 325-6195 Ministère des Affaires civiques Ministre Se êtage 400, avenue University Toronto ON M7A 2R9 Tél.: (416)325-6200 Téléc. : (416) 325-6195 tij -,. Ontario MAY 16 2003 May 2003 Dear Mayor and Members of Council: Each year the Government Ontario designates June as Seniors' Month to celebrate the countless experiences, accomplishments and contributions of seniors. Across the province, community organizations and local governments host special events to recognize seniors and the countless contributions they make to Ontario's way of life. It is with great pleasure that we invite you to participate in the 2003 Senior of the Year Awards. This award was established in 1994 to give each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients are individuals, who after age 65, have enriched the social, cultural or civic life of the community, without thought of personal or financial gain. The certificate, provided by the Ontario Government, is signed by: the Honourable James K. Bartleman, Lieutenant Governor; the Honourable Carl DeFaria, Minister of Citizenship and Minister Responsible for Seniors; and the local Head of Council. The Govern.ment of Ontario is proud to offer this important initiative. You may wish to consider involving local MPPs in your selection process or presentation ceremony, Please fax the name of your municipality's Senior of the Y ear Award recipient, on the attached fonn by June 30, 2003. For additional infonnation, please contact the Ontario Honours and Awards office of the Ministry of Citizenship at (416) 314-7526. Ontario's seniors deserve special recognition for their outstanding accomplishments. By working together with municipalities, we can ensure they are honoured in a meaningful way. Sincerely, ~t;,. - "'- Carl DeFaria Minister Responsible for Seniors 10-107 ~4 67~ o/tk eæJt Award 2003 Nominating MunicipalitylTownship (please orint municipality name in full as this will be transcribed onto recipient's certificate): ..............................................................__........................................................................................................................_......mn.....·.................................................................... Contact Name: .........................................................................................................................................................................................................................."................................................... Address: ..........................................".................................................................................................................................................................................................................................... Ç,ityrr:()Y.'I'}.:.......................................................................P.r.º'l.i.Q<:.~:..........................................................P.º?t¡;¡I..Ç9..g~:.......................................................... I~.I~p..b.<:JQ~:...................................................................f.a.).<:.............................................:.,........................................................."....................................................." .~.!I.I!I~..~f...I.t~c:.ip.i.t;I:'IHQ:1lJ.g..Þ.~..Q?..y.~.a.r.s...ºf..¡;¡s.~..<:Jr..9..lg.~.r).:.................................................................................................................................. I~.II..lJ.s...Þ.r.i.~.fl.Y...éJ.Þ.9..LJt..y.ºlJ.r..r.~<:.ip.i~IJL...................................................................................................................................................................... ......................................................................................................."...................................................................................................................................................................... .............................................................................................................................................................................................................................................................................. ............................................................................................................................................................-................................................................................................................. ...."........................................................................................................................................................................................................................................................................ .............................................................................................................................................................."................................................................................................................ .............................................................................................................................................................................................................................................................................. Completed form must be received by Monday, June 30, 2003 Mail or Fax to: Ontario Honours and Awards, Ministry Of Citizenship, 400 University Avenue, 2nd Floor Toronto, Ontario M7A 2R9 Tel.: (416) 314-7526 Fax: (416) 314-6050 Personal information on this form is corrected under the authority of the Ministry of Citizenship and Culture Act, R.S.O. 1990. cM.18, sA and wiU be used to determine eligibility and notify recipients of the Senior of the Year Award. For further information, please contact the Manager, Ontario Honours and Awards, 400 University Avenue, 2nd Floor, Toronto ON M7A 2R9, (416) 314-7523. . iJrr- "t..ii ASSOCIATION Of ONTARIO ROAD SUPERVISORS SERVING ROAD SUPERINTENDENTS, SUPERVISORS, MANAGERS AND FOREMEN IN ONTARIO MAY 23 2003 Mayor and Members of Council Warden and Members of Council Reeve and Members of Council Dear Council: On behalf of the Association of Ontario Road Supervisors, please accept this as your personal invitation to attend the 2003 Municipal Trade Show, June 4 and 5,2003, to be held at the Lindsay R~reation Complex in Lindsay, Ontario. The Trade Show provides an opportunity for municipal employees and contractors to view products and services required by municipalities. Enclosed is a free advance registration form (make additional copies as required). Please complete and return by mail or fax to A.O.R.S. office (519-461-1343) by May 23,2003. Your badge can be picked up at the advance registration booth when you arrive. You may also register on-line at www.aors.on.ca. We thank you for your support and look forward to seeing you and your representatives in Lindsay. In the meantime, if you have any questions, please do not hesitate to call. Yours truly, ~ChV~ Bryan Clarke, CRS-S Chief Administrative Officer Encl. C:\MyFiles\Trade Show 2003\Councils invitation.wpd P.O. Box 129, Thorndale, Ontario NOM 2PO Telephone: (519) 461-1271 Fax: (519) 461-1343 46 Association of Ontario Road Supervisors ~liD.lì 2003 MUNICIPAL TRADE SHOW i~ June 4 & 5, 2003 ~ ^ ~ Advance registration is FREE ~ Complete application below & fax to 519-461-1343 OR register on-line at www.aors.on.ca The Kawartha Lakes Public Works Association will be hosting the Association of Ontario Road Supervisors 2003 Municipal Trade Show in Lindsay, Ontario on Wednesday, June 4th and Thursday, June 5th, 2003 at the Lindsay Recreation Complex. The Trade Show hours are 9:00 a.m. to 4:00 p.m. each day. Advance registration is FREE. Registration at the gate is $5.00. Complete application below and return by mail or fax OR re2ister on-line at www.aors.on.ca. A broad range of suppliers of products and services for both municipal and construction organizations will be represented, including: · Construction Equipment · Fire Fighting Equipment · Construction Companies · Parks & Recreation Companies · Highway Sign Equipment & Materials · Maintenance Equipment · Sewer Equipment & Materials · Consulting Engineers · Water System Equipment & Material · Recycling Equipment · Erosion Control Products · Education and Safety Consultants · Personal Safety Equipment & Clothing ~ Advance registration must be received by May 23, 2003. To qualify, please mail or fax to: Association of Ontario Road Supervisors P.O. Box 129, Thorndale, ON NOM 2PO Phone: 519-461-1271 Fax: 519-461-1343 Pick up badges at Advance Registration Booth on June 4 & 5 only. Advance Registrations will be entered in the Daily Door Prize Draw Registrants must be present to win. Please feel free to copy this fonn as required to accommodate your group or organization. NAMES ORGANIZATION TITLE . The 2003 Trade Show Committee wishes to extend an invitation to everyone to attend the "Best Show in Canada" in Lindsay on June 4 & 5, 2003. 47 Kenrøi Rood z q¡ 2! Iñ .! ~ '" " « '" ~ ð ...J W Z w ... Thunderbridge Rd. 4 35 CoIx>me Street W. :Ii ~ åi Kent Street W '" ¡¡j " ,i " g> « 4 Auk Trai Litle BrIain Rd. - LINDSAY - ! / / 1/ 1/ if if ! / BOBcAYGEON _ ¡¡j :;¡ ,. d <i z ¡¡j ¡;; z ~ åi ~ Iñ ! E Needham St. " ãi I c ~ 1:: :u ~ Q. Z ,! > åi ¡¡; « CoIx>me St. E 17 17 .. :!1 .It Queen Street P' n Lake Rd. ~ '" ~St. ¡¡j '" " ¡¡j 0urI1am St. :;¡ .!! 1:: " ~ ." « 19 Mary 51. W. s.s.F.c. L......,. Rec__ c: a.....x / \ ! \ \ \~ \, \~ \\ \ \ \ \ T PETERBOROUGH - \ \ \ \ \ \ 35 Undsay Recreation Complex -133 Adelaide 5t 5. Sir Sandford Fleming College (5.5.F.C.) - 200 Albert 5l 5. I! For complete listings on accommodation, restaurants etc., visit website www.citV.kawarthalakes.on.ca or call Tourism Office at 1-866-EXPLORE to receive a tourism package or e-mail tourism@city.kawarthalakes.on.ca. 48 Association of Ontario Road Supervisors ~iRD.Iì 2003 MUNICIPAL TRADE SHOW ~ June 4 & 5, 2003 ~.~ ~ .' ~ ~ ~ :: Advance registration is FREE 4.o'u. Complete application below & fax to 519-461-1343 OR register on-line at www.aors.on.ca The Kawartha Lakes Public Works Association will be hosting the Association of Ontario Road Snpervisors 2003 Municipal Trade Show in Lindsay, Ontario on Wednesday, June 4th and Thnrsday, June 5th, 2003 at the Lindsay Recreation Complex. The Trade Show hours are 9:00 a.m. to 4:00 p.m. each day. Advance registration is FREE. Registration at the gate is $5.00. Complete application below and retnrn bv mail or fax OR register on-line at www.aors.on.ca. A broad range of suppliers of products and services for both municipal and construction organizations will be represented, including: · Construction Equipment · Fire Fighting Equipment · Construction Companies · Parks & Recreation Companies · Highway Sign Equipment & Materials · Maintenance Equipment · Sewer Equipment & Materials · Consulting Engineers · Water System Equipment & Material · Recycling Equipment · Erosion Control Products · Education and Safety Consultants · Personal Safety Equipment & Clothing Advance registration mnst be received by May 23, 2003. To qualify, please mail or fax to: Association of Ontario Road Supervisors P.O. Box 129, Thorndale, ON NOM 2PO Phone: 519-461-1271 Fax: 519-461-1343 Pick up badges at Advance Registration Booth on June 4 & 5 only. Advance Registrations will be entered in the Daily Door Prize Draw Registrants must be present to win. Please feel free to copy this fonn as required to accommodate your group or organization. NAMES ORGANIZATION TITLE The 2003 Trade Show Committee wishes to extend an invitation to everyone to attend the "Best Show in Canada" in Lindsay on June 4 & 5, 2003. Ministry of Transportation Office of the Minister Ferguson Block, 3rd Floor 77 Wellesley St. West Toronto Ontario M7A 1Z8 416327-9200 www.mto.gov.on.ca Ministère des Transports Bureau du ministre Édifice Ferguson, 3" étage 77, rue Wellesley ouest Toronto (Ontaño) M7A 1Z8 416 327-9200 www.mto.gov.on.ca ltÆ - Ontario MAlt 3 Z003 Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 MAY?!0 2Q33 Dear Mrs. Heffren: Mr. Steve Peters, MPP, Elgin-Middlesex-London, forwarded your letter to Mr. Snetsinger, regarding the Canada Southern Railway (CASO) segments between St. Thomas and Attercliffe, to me for response. I welcome the opportunity to respond. Please note that the CASO line was divested by the Canadian National Railway (CN) and has not carried any railway traffic since 1995. Although CN started to remove the infrastructure in September 2002, the company has indicated a willingness to negotiate the sale of the corridor. While there may not be a business case for continuing rail operations, the province is willing to consider proposals for partnering with private or public interests for preserving the corridor. Thank you for bringing your concerns to my attention. c. Steve Peters, MPP, Elgin-Middlesex- London Mr. Ross Snetsinger, Chairperson, Rail Ways to the Future FK:vc 49 í0 -F-" ,¿Ä ¡V'v;¿j,/j\ <- ! I t , f I " , \ \ \, " [) ê) , I c,~~ L \",,~'---J ,.'" I \ \ , -p" ¡ ~ ? --\ :/ c ! \ \ '. \ "- " '~ '~..........,,--~- /~----"- / \ \ \ -'--._~.- { !~~ \ \ ì , \ ! I I I / / / / / -~ COUNTY OF ELGIN By-Law No. 03-19 "BEING A BY-LAW TO PROVIDE TO ESTABLISH THE 2003 TAX RATIOS, AND TO ESTABLISH THE 2003 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES" WHEREAS Section 308(5) of the Municipal.Act, 2001, S.O. 2001, c.25, provides that the Council of an upper-tier municipality shall in each year establish the tax ratios for that year for the upper-tier municipality and its lower-tier municipalities; and WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality establish for each property class, a sin91e tax ratio for the upper-tier municipality and its lower-tier municipalities; and, WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality may opt to have certain optional property classes apply within the County. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the 2003 tax ratios for the County of Elgin set out on Schedule "A", attached hereto and forming part of this by-law, be approved and adopted by Council. 2. That the 2003 tax rates for the assessment in each property class set out in Schedule "B", attached hereto and forming part of this by-law, be approved and adopted by Council. 3. That the large industrial class be chosen as an optional property class. READ a first and second time this 27th day of May 2003. READ a third time and finally passed this 27th day of May 2003. Mark G. McDonald, Chief Administrative Officer. John R. Wilson, Warden. COUNTY OF ELGIN BY-LAW 03·19 SCHEDULE A PROPERTY CLASS RESIDENTIAUFARM MULTI-RESIDENTIAL FARMLAND AWAITING DEVELOPMENT - RESEDENTIAL COMMERCIAL OCCUPIED COMMERCIAL VACANT LAND INDUSTRIAL OCCUPIED INDUSTRIAL VACANT LAND LARGE INDUSTRIAL OCCUPIED LARGE INDUSTRIAL VACANT PIPELINES FARM MANAGED FORESTS 5/16/03 03 tax calculation 2003 Levy By-Law 53 2003 TAX RATIO 1.0000 2.3458 0.5000 1.6376 1.1463 2.2251 1 .4463 2.8318 1.8407 1.1446 0.2500 0.2500 COUNTY OF ELGIN BY-LAW 03 -19 SCHEDULE B PROPERTY CLASS RESIDENTIAL MULTI-RESIDENTIAL FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL COMMERCIAL OCCUPIED COMMERCIAL VACANT LAND INDUSTRIAL OCCUPIED INDUSTRIAL VACANT LAND LARGE INDUSTRIAL OCCUPIED LARGE INDUSTRIAL VACANT PIPELINES FARM MANAGED FORESTS Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. 5116103 03 tax calculation 2003 Levy By-Law 54 2003 TAX RATES 0.500975% 1.175188% 0.250488% 0.820397% 0.574278% 1.114720% 0.724568% 1.418662% 0.922130% 0.573416% 0.125244% 0.125244% COUNTY OF ELGIN By-Law No. 03-20 "A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF ELGIN AT THE MAY 27TH, 2003 MEETING" WHEREAS pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, the powers of a municipality shall be exercised by its council; and WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, the powers of every Council shall be exercised by by-law; and WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows; 1. That action of the Municipal Council of the Corporation of the County of Elgin, in respect of each recommendation contained in the reports and each motion and resolution passed and other action taken by the Municipal Council of the Corporation of the County of Ei9in at its meetings held May 27'h, 2003, be hereby adopted and confirmed as if all such proceedin9s were expressly embodied in this By-Law. 2. THAT the Warden and proper officials of the Corporation of the County of Elgin are hereby authorized and directed to do all things necessary to give effect to the action of the Municipal Council of the Corporation of the County of EI9in referred to in the precedin9 section hereof. 3. THAT the Warden and the Chief Administrative Officer or alternate are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Elgin. READ a first and second time 27th day of May 2003. READ a third time and finally passed 27th day of May 2003. Mark G. McDonald, Chief Administrative Officer. John R. Wilson, Warden. 05/13/2003 14:52 ~ Elgin Association " for Community Living ..... El.GIN I ST. THOMAS "".r.. YOUTH EMPLOYMENT ..... COUNSELLING CENTRE FANSHAWE COLLEGE c ... Hull'l'M Ae80urcll9 DQVA/oøl'l'l8fl~ canAØII D6vaIopp&mtlntdØ8 rutoul'Cl!IlI flUm8fnQIt C¡¡n~ (";,Q~rr:: {'!!.ca!.aøn 5196335854 YECC PAGE 01/01 Employment Services Elgin 408 Talbot Street St.Thomas, ON N5P 1B8 519631-5470 Fax:633-5854 May 13, 2003 Elgin County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 ATTN: Mark McDonald, CAO Dear Mr. McDonald: Through an United Way initiative "E-5 - Elgin in 5 Years", a youth centre was identified as a top priority for the youth in Elgin County. With this in mind, we would like to request an appearance before Council on Tuesday, May 27th to outline in more detail our proposal for a St. Thomas/Elgin Youth Centre. We will supply copies of our proposal to the council before the meeting for their review. We look forward to hearing from you in the near future. If you have questions, or need more information, please do not hesitate to call Theres Kwapis at 633-5200 ext 224. Togeth in Support of Youth, (:,0 ,'1./ !I (;otlJ\¡L\ J f' þt- L c¡~J/\b) v->\/(I OJ \ IS! .~ Tom M allum Board President Elgin/St. Thomas Youth Employment Counselling Centre NOTICE OF MEETING TO: Warden Wilson and Members of Elgin County Council FROM: Mark G. McDonald, CAO. May 23rd, 2003 DATE: SUBJECT: TREE PLANTING CEREMONY AT NEW ELGIN MANOR Please be advised that the introduction ceremony for the Carolinian Forest will take place at 2:00 P.M. at the New Elgin Manor following our County Council meeting on May 2yth. A short ceremony will be held at the rear of the building along the new walkway. Please plan to attend. Thank you. r ~paè' MUNICIPAL PROPERTY ASSESSMENT CORPORATION ANNUAL REPORT MUN!CIPAL PROPERTY ASSESSMENT CORPORAT!ON ~,~,-~~- ~paè' MUNICIPAL PROPERTY ASSESSMENT CORF'ORATION March 28, 2003 The Honourable Janet Ecker Minister of Finance 7 Queen's Park Crescent 7th Floor, Frost Building South Toronto ON M7 A 1Y7 Dear Minister: On behalf of the Board of Directors, it is my pleasure to submit to you, in accordance with the Municipal Property Assessment Corporation Act, 1997, the 2002 Annual Report and Financial Statements for the Municipal Property Assessment Corporation The Act requires a statem~nt concerning the Corporation's compliance with the policies, procedures and standards established by the Minister under section 10, For the year 2002, compliance requirements were met, Yours truly, \~\þ~ Peter Hume Chairman I ; 1 TABLE OF CORPORATE PROFILE . FINANCIAL HIGHLIGHTS CHAIRMAN'S AND PRESIDENT'S MESSAGE PERFORMANCE REPORTS BOARD OF DIRECTORS AND EXECUTIVE MANAGEMENT CUSTOMER RELATIONS CONTENTS 2 3 4/5 6,9 MUNICIPAL PROPERTY ASSESSMENT CORPORATION FINANCIAL HIGHLIGHTS STATEMENT OF FINANCIAL POSITION DECEMBER 31 2DD2 ASSETS Current Cash and Investments Accounts ReceÌvab)e Prepaid Expenses Capital Assets TOTAL ASSETS $ 52,977,682 941,353 1,512,424 19,466,1D9 $ 74,897,568 DECEM6ER 31 2001 $ 73,380,108 1,319,253 1,261,619 12.875,549 $ 86,836,529 TOTAL LlA81L1TIES $ 25,153,752 $ 22.063,541 FUND BALANCES Restricted Fund Invested in Capita! Assets Operating Fund Reserve for Appeals Reserve for Enumeration Reserve for Restructuring and Technology Reserve for Retirement and Termination Benefits Reserve for Working Funds TOTAL FUND BALANCES TOTAL LIABILITIES AND FUND BALANCES 17,518,74D 14,923,676 2,5DO,DOO 2,140,000 9,661,4DD 3,DDD,DDD 49,743,816 $ 74,897,568 STATEMENT OF OPERATIONS REVENUE Municipal Assessment Services Interest Other TDTAL REVENUE TDTAL EXPENSES DEFICIENCY DF REVENUE OVER EXPENSES $ 130,000,000 1,381,662 3,757,824 135,139,486 146,304,822 $ (11,165,336J 12,875,549 3 22.135,371 5,000,000 14,550.500 9,211,568 3.000,000 66.772,968 $ 88,836,529 $ 130,000,000 2,829,263 4,622,617 137,451,880 141.095,803 $ [3.643,9231 MUN CiPAL PROPERTY A2SE"'<=Mt;:NT C::JR>=,nRATiON CHAIRMAN'S AND PRESiDENT'S MESSAGE YEAR IN REVIEW 4 MPAC is committed to being the global leader in property assessment. As we look back on the year's accomplishments, it is with the knowledge that great strides have been made towards our goal. First and foremost we would like to thank MPAC staff. The past several years have been ones of tremendous change - new expectations, new technology and new business processes. MPAC employees have risen to the challenge. It is because of them that we are confident we will continue to establish new benchmarks for customer service excellence, as well as for the accuracy and timeliness of our values, MPAC's third province-wide assessment was completed in 2002, marking the beginning of annual property assessments in Ontario. Once again, our performance exceeded industry recognized international standards while improving upon the from {eft to right: Peter Hume Chairman, MPAC Board of Directors Robert A. Richards President and Chief Administrative Officer quality of the previous two updates. MPAC also added more than $16 billion of in-year assessment to municipal assessment rolls - the second highest increase in the province's history, In 2002, MPAC officially established a full-service, in-house Customer Contact Centre, to provide a single point of access to assessment information. MPAC's highly trained customer service associates responded to nearly 200,000 enquiries from property owners across Ontario. The small percentage of, enquiries that needed detailed follow-up or local expertise were forwarded to va!uation specialists in MPAC's field offices. Adjacent to the Customer Contact Centre is the corporation's Central Processing Facility. Established in 2002, this operation efficiently processed more than 1.8 million data collection documents received by MPAC. We will continue to establish new benchmarks for customer service excellence, as well as for the accuracy and timeliness of our values. I", U N C ~ "" A è.. 2 _. C ~ ¡::::. T Y AS"" _ "" S ".: ¿ NT::: C R PO'" þ, TON Once again, our performance exceeded industry recognized international standards. Other service delivery initiatives introduced in 2002 were: · Access to Municipal Connect™ was expanded to over 400 municipalities" First introduced in 2000, this Internet-based solution provides municipalities with real-time access to assessment information, In the future, it will enable municipalities to submit data directly to MPAC's database · A tripartite. agreement was reached among MPAC, Elections Canada and Elections Ontario to share ejector information in Ontario, · The Ontario Parcel was created, Over the next three years, MPAC, the Ontario Government and Teranet Enterprises will work together to build a standardized, digital parcel mapping database for the province - a move that will cut costs and improve business efficiency. · A new Vacancy Verification Service was introduced to provide municipalities with a cost effective solution for verifying information they receive from property owners. MPAC's Board of Directors continues to bring forward initiatives to ensure the highest standards of accountability, quality assessment products and exceptional customer service, This year the Board oversaw the redevelopment of our Mission, Vision and Values to reflect a renewed commitment to innovation and leadership and, above all, an overriding dedication to customer service. In addition to providing strategic direction to the Corporation, the Board enhanced its governance role through three newly created Committees. · The Audit Committee reviews all financial statements and policies, meets with MPAC's external auditors and reviews internal audits · The Quality Assurance Committee provides strategic guidance to the Board on quality issues. · The Stakeholders and Government Relations Committee recommends legis!ative items to the Board that can improve customer service and the efficiency of MPAC operations. In 2002, we introduced Customer Service Standards to provide guidelines for employees' interaction with internal and external customers. A Customer Service Pledge was developed, highlighting our commitment to delivering exceptional customer service. And, all staff participated in Customer Service training to reinforce our promise to serve you, our customers, in a courteous, timely, consistent and caring manner. 5 MPAC also successfully introduced eProducts, an online e-commerce site that enables customers to purchase assessment, site, structural and sales data on all types of properties across Ontario. In January 2003, we launched AboutMyProperty. This new, self-service site will enable property owners to conveniently review property valuation information, including assessment roll values of comparable properties. As we enter a new year, we look forward to introducing new products and services, exceeding customer expectations, and launching technological innovations that wi!! make us truly the global leader in property assessment. MPAC is committed to being the global leader In property assessment. , " . ,-< ,> » :f }; , {: f, '" 5~ ."0 , ~. ~ £ £ f;\ f<' ~ f' , b , 1'<. 2002 PERFORMANCE REPORTS ASSESSMENT UPDATE CYCLE During 2002, al1 properties in Ontario were updated to June 30, 2001 current values, These values were reported on the assessment rolls delivered to municipalities in December of 2002, and will be used to calculate 2003 property taxes, The next province-wide assessment will occur in 2003 when assessments will be updated from June 30, 2001 values to June 30, 2003 values, As shown in the adjacent chart, these values will then be used to calculate 2004 property taxes, VALUAT~CN DATE June 30, 1996 TAXATH'.::JN VEA~[SJ 1998, 1999, 2000 June 30, 1 ggg 2001,2002 June 30, 2001 2003 June 30, 2003 2004 PRDPERTY CDUNT AT ASSESSMENT RDLL RETURNS s The total number of properties contained in the 2002 assessment roll returns to all municipalities was 4,248,207 ~ an increase of 70,852 over the 2001 assessment roll returns. Roll returns in a given year are used to calculate property taxes in the following year. 2002 000 2001 ~ 1999 2~~~o '99 c~ 199B I~ngd 1991,,,ng'9~hrolllsr¡rt:ur ~ýgarlnl!llhlC 'Õ c ,. ~ e. d 6 PRDPERTY VALUES AT ASSESSMENT RDLL RETURNS The total assessed value of all properties in Ontario for the 2002 assessment roll returns increased by $117,8 billion from $901.4 billion to $1 ,019,2 billion. primarily as a result of the change in the valuation date, from June 30, 1999 to June 30. 2001, 2002 2001 "-_~'01 C~ f"-,,, ~ooo '''''''A ~ ".'\"" 1999 '99...· 199B ,i J~ne gd -1997,,,ng'9~rOnisreturn ~ýe8r¡nl!llhICh The assessed values and property counts are distributed as follows: Current Value Assessments of Properties at Roll Return Property Type 1897 1998 1858 2000 2001 2002 2002 Property IS, i:$j IS, ($J ¡S¡ ¡S¡ Counts Residential 486.489,587,026 494,545,144,641 503,912.443,637 569,083,879,689 584,971,501,835 668,552,659,913 3,710,922 Multi-Residential 34,179,523,606 33,925,697,581 33,643,921,120 41,336,267.405 39,098.455,876 43,759,155,665 15,864 Commercial 87,052,711,124 88,678,254,048 90,658,033,012 110,913,442.403 112,352,593,326 126,662,642,718 128,384 ]ndustrial 36,188,886,227 36,712.483,677 37,506,864,192 40,792,625,097 41,590,202.428 49,734,835,695 63,001 Farm 30,608.477.436 30,790,810,102 30,901.422,171 37,943,553,532 38,102,630,135 44,012,671,320 214,170 Managed Forestl 1.425,886,876 1,114,250,519 1,179,760,567 1,298,080,287 1,351,141.408 1,604,873,521 12,543 Conservation SpecialÆxempt 80,280,043,231 80,732,203,527 80,700,870,926 82,926,206,821 83,901,164,699 84,857,139.400 103,323 Total 756225115,526 766.498,844,0951 778,503,315,625 884,294,055,2341 901367689}07 1,019,183)78232 4,248,207 During 2002, MPAC responded to increases in the number of properties and new construction by adding more than $16 billion of in-year assessment, the second highest increase in the province's history. 0; " ~ $10 ! 4 (] $5 $15 7 SUPPLEMENTARY & OMITTED ASSESSMENTS $0 REGUESTS FOR RECONSIDERATION AND APPEALS Requests for Reconsideration and Appeals are important indicators of the public's acceptance of their property assessments. If agreement cannot be reached, the individual can submit an appeal to the Assessment Review Board, an independent tribunal administered by the Ministry of the Attorney General. The appeal deadline for the 2002 taxation year was April 2, 2002. Throughout the year, any person may request that MPAC review his or her assessment, including the property classification, through a process called Request for Reconsideration, If MPAC and the property owner agree on a change to the assessment, it is made. Property Valuation Date June 3D] 1996 June 3D] 1999 Taxation Year 1988 1888 2000 EOD1 aCCiE! Properties Assessment Properties Assessment Properties Assessment Properties Assessment I Properties Assessment Reduction Reduction Reduction Reduction Reduction Requests for Reconsideration 134,257 $2,508 41.400 $1,138 29,063 $0,558 130,560 $3,208 40,992 $1,028 Appeals 175,000 $3,608 13,089 $ 0,228 10,000 I $0,138 I 65,242 $0,838 46,886 $4,308 Total 309,257 $6,108 54.489 $1,358 39,083 $0,688 195,802 I $4,038 87,878 $5,328 Percentage of al] properties 7.80% 1,36% I 0,96% 4.77% I 2,10% Percentage of total assessment 0,81% 0,18% 0,09% 0.46% 0,59% _fll/I/!///I/////_!I!!!!II/I/JJ//!I//I!!/I/I¡;f//!II!!!í!I//!II!!/JJ!ì!I/II!í!/!l!¿;!jfI!ltJIl!!ílf!tllfð//í!ít""'!!/!IJ!JjfjJfJ~'='i!É"='!ft!lit'!f"""wl'liá''''','!AhYfl'i''~'''''~r'~,,'''''''''''"''~"",,,,,,!!,,,,~ - . ~ - '" I: -.t. .. ¡'tflM¡liiXt/!~i . fi, - ~~"¡#/.'Jr¡¡l'!iiT?'·:r¡¡;0Æf),, - -';'!,:(é-'HJ N;,ª,(':>'Å-{,·&®\~&:.m\·i(~'M~SU!.~G~~\\"\'''-·i.''i.\\'~\\\t\'{, i~~.\\\, _ "" , ¡m¿mdfi,fl . {I t.mJJ1 d¡, ~ '!p'lm _, __,,¡. ,._., _,.,. __ ,,_,_ _,. '_"'_'''''_>¿_'''~ 'Z-'.--,-.,,,-,,,,.,,.,,,,,,.,,,,,,,,,,,,,,,, ,-""_,\,,~,,, &'\ # ~ * , , , Wi it \j . 2002 PERFORMANCE ASSESSMENT UPDATE RESULTS 25% 20"/0 · · ~ 15% ~ 0 ~ ~ · 10% ~ 0 ~ ! 5% · ~ 0% Value Change Distribution Between the two valuation dates of June 30, 1999 and June 30, 2001, more than 84% of the properties in Ontario experienced an increase in value, with 49% increasing 10% or more, REPORTS Q.9[)% ~>~[):3[)% The adjacent map shows the percentage change in property counts and values throughout the province, between the 2001 and 2002 roll returns, NORTH B .CVA ($117.8 billion] r2@jProperties (70,852] R(~~~~~~~~*l~i~~,}1~}ì~~t:~,M~t~j~.¡,(~~,,~~;~~kf;~~~t;~"l~li. ·!'1r~¡¡l!fj*,r-n.~ il< î Average Property Value The average property value increased from $181,800 to $215,410, between June 30,1886 and June 30,1888, and from $215,410 to $238.800, between June 30, 1888 and June 30, 2001" GUALITY OF THE ASSESSMENT UPDATE To determine the quality of an assessment update, the relationship between the assessed value and the actual sale value of a property which sold in the base year is calculated. This is the Assessment- to-Sale Ratio or ASR.. The closer the ratio is to 100, the more accurate the assessment. The median of a group of numbers is the middle number after they have been sorted from lowest to highest. When the ASRs for numerous properties are examined, their median can be determined for each property type. An assessment quality review includes an analysis of how tightly the ASRs are clustered about their median" The more uniform the assessments, the lower their Coefficient of Dispersion or COD. As market activity decreases, or as the complexity of properties increases, the COD will usual!y increase. Provincial Comparative Chart $250,000 - $150,000 $100,000 $50,000 o Finally, any bias towards low or high value properties is determined by calculating the Price Related Differential or PRO. The closer the PRO is to 1.00, the less bias exists in the assessments. When samples are small, or the weighted mean is heavily influenced by several extreme sale prices, the PRO may not be a reliable measure. 9 The success of the most recent assessment update (June 30, 2001 base for the 2003 taxation year] is measured by comparing these calculations with standards prepared by the International Association of Assessing Officers liMO). and by comparing with the previous province-wide assessment updates in Ontario. i\,ªeclian I Coe-ificient I Price ReJet=ad Assessmen'l;:-'I;:o-Sa!e Kst;¡C 01 Cispersior; to/a] Cifferentia! Property Type IAAO 2001 1999 1996 IAAO 2001 1999 1996 IAAO 2001 1999 1996 Standard Results Results Results Standard Results Results Results Standard Results Results Results ResidentiaVFarm .90-1.10 0.99 1.00 0.99 <15.0 7.18 7.81 8,69 .98-1.03 1.01 1.01 1.01 Multi-Residential .90-1.10 0.98 0.97 0.99 <20.0 9.35 10.51 12_11 .9H03 1.01 1.01 100 CommerciaVlndustrial 90-1.10 0.97 0.98 0.98 <20.0 16.23 15.98 14.19 .98-1.03 1,03 1.02 1.02 Ontario's third province-wide assessment update of property values clearly exceeded internatior)al standards of accuracy. In addition, this update achieved uniformity improvements of 8% in the residential/farm category and 11 % in multi-f'esidential properties over the previous update" These categories represent 93% of Ontario's 4.25 million properties. MUNICIPAL PROPERTY ASSESSMENT CORPORATION CUSTOMER RELATIONS ACCOUNT ZONES LEGEND o Head Office Mi.'':W~\~*3 Account Zone 1 I Account Zone 2 12 Account Zone 3 !)¿'t'0:,:~\'\1,\~if\'1 Account Zone 4 .LJ.ccount Zone 5 Account Zone 6 '-,' MPAC Offices: , A Windsor B Chatham C Sarnia D London E Owen Sound F Goderich MPAC Offices: G St. Catharines H Cambridge I Hamilton J Brantford K Guelph [ , IYIPAC Offices: P Trenton Q Bancroft R Peterborough S, Lindsay T Barrie U Bracebridge V Parry Sound ~paè' MUNICIPAL PROPERTY ASSESSMENT CORPORATION Financial Statements of the MUNICIPAL PROPERTY ASSESSMENT CORPORATION December 31, 2002 Deloitte & Touche lLP 5140YoogeStfeet,5uite 1700 Toronto, ON M2N 617 Canada Tel:(416)6016150 Fax: (416) 229 2524 www.deloitte.ca Deloitte & Touche Auditors' Report To the Board of Directors of the Municipal Propeny Assessment Corporation I i I We have audited the statement of [mancial position of Municipal Property Assessment COIporation as at December 31, 2002 and the statements of operations and changes in fund balance - operating fund, of operations and changes in fund balance - restricted fund and of cash flows for the year then ended. These financial statements are the responsibility of the Corporation's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perfonn an audit to obtain reasonable assurance whether the financia] statements are free of materia! misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well' as evaluating the overall financial statement presentation. In our opinion. these financial statements present fairly, in all material respects. the financial position of the Corporation as at December 31, 2002 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. ~ J- 'fpck LLP Chartered Accountants Toronto, Ontario February 14, 2003 Deloitte Touche !ohmatsti MUNICIPAL PROPERTY ASSESSMENT CORPORATION TABLE OF CONTENTS Page Statement of Financial Position .........................................................................,... 1 Statement of Operations and Changes in Fund Balance - Operating Fund .......... 2 Statement of Operations and Changes in Fund Balance - Restricted Fund........... 3 Statement of Cash .Flows..............................................................·...................·..., 4 Notes to the Financial Statements ......................................................................... 5"10 ìi MUNICIPAL PROPERTY ASSESSMENT CORPORATION Statement of Financial Position As at December 31, 2002 ASSETS 2002 2001 (Note 10) Current Cash and investments $ 52,977,682 $ 73,380,108 Accounts receivable 941,353 1,319,253 Prepaid expenses 1 ,512,424 1,261,619 55,431,459 75,960,980 Capital assets (Note 4) 19,466,109 12,875,549 TOTAL ASSETS $ 74,897,568 $ 88,836,529 LIABILITIES Current Accounts payable and accrued liabilities $ 16,005,038 $ 15,103,412 Current portion of capitai lease (Note 5) 988,074 Employee future benefits (Note 6) 7,201,345 6,911,568 Long-term portion of capital lease (Note 5) 959,295 Other long-term liabilities 48,561 Total Liabilities 25,153,752 22,063,541 FUND BALANCES Restricted Fund Invested in Capital Assets (Note 7) 17,518,740 12,875,549 Operating Fund Reserve for Appeals 14,923,676 22,135,371 Reserve for Enumeration 2,500,000 5,000,000 Reserve for Restructuring and Technology 2,140,000 14,550,500 Reserve for Retirement and Termination Benefits 9,661 ,400 9,211,568 Reserve for Working Funds 3,000,000 3,000,000 32,225,076 53,897,439 Total Fund Balances 49,743,816 66,772,988 TOTAL LIABILITIES AND FUND BALANCES $ 74,897,568 $ 88,836,529 1 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Statement of Operations and Changes in Fund Balance - Operating Fund Year Ended December 31, 2002 Revenue 2002 2001 Municipal revenue $ 130,000,000 $ 130,000,000 Interest revenue 1,381,662 2,829,263 Other revenue 3,757,824 4,622,617 Total Revenue 135,139,486 137,451,880 Expenses Salaries and wages 81,710,750 86,932,710 Benefits (Note 6) 16,123,906 12,975,531 Data processing services 4,138,384 3,047,018 Office expenses 3,445,840 3,057,715 Professional services 15,669,054 14,562,988 Rentals Equipment 1,631,572 1,897,716 Facilities 10,745,346 9,760,266 Software license fees 3,812,255 2,384,406 Telecommunications and postage 5,823,332 3,871,649 Other 3,204,383 2,605,804 Total Expenses 146,304,822 141,095,803 Deficiency of Revenue over Expenses (11,165,336) (3,643,923) Interfund Transfers (10,507,027) (5,208,964) Fund Balance, beginning of year 53,897,439 62,750,326 Fund Balance, end of year $ 32,225,076 $ 53,897,439 APproveE% Director. ~~ ~ Director ~ ; , 2 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Statement of Operations and Changes in Fund Balance - Restricted Fund Year Ended December 31,2002 Expense Amortization of capital assets 2002 2001 Invested in Invested in Capital Assets Capital Assets $ (5,863,836) $ (4,444,573) Interfund transfers For purchase of capital assets Disposition of capital assets 10,507,027 5,474,142 (265,178) 10,507,027 5,208,964 12,875,549 12,111,158 $ 17,518,740 $ 12,875,549 Fund Balance, beginning of year Fund Balance, end of year (Note 7) 3 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Statement of Cash Flows Year Ended December 31,2002 2002 2001 (Note 10) Net Outflow of cash related to the following activities Operating Deficiency of revenue over expenses Operating fund $ (11,165,336) $ (3,643,923) Restricted fund (5,863,836) (4,444,573) Amortization of capital assets 5,863,836 4,444,573 (11,165,336) (3,643,923) Changes in non-cash working capital balances Decrease (increase) .in accounts receivable 377,900 (70,354) Increase in prepaid'expenses (250,805) (191,712) Increase in accounts payable and 901,626 2,623,333 accrued liabilities Increase in employee future benefits 289,777 640,947 , (Decrease) increase in other long-term liabilities (48,561 ) 48,561 (9,895,399) (593,148) Investing and Financing Capital lease obligations 1,947,369 Proceeds from disposition of capital assets 265,178 Purchase of capital assets (12,454,396) (5,474,142) (10,507,027) (5,208,964) Net Outflow of cash'during year (20,402,426) (5,802,112) ;, Cash, beginning of year 73,380,108 79,182,220 . ;Cash, end of year $ 52,977,682 $ 73,380,108 4 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Statement of Cash Flows Year Ended December 31, 2002 2002 2001 (Note 10) Net Outflow of cash related to the following activities Operating Deficiency of revenue over expenses Operating fund $ (11,165,336) $ (3,643,923) Restricted fund (5,863,836) (4,444,573) Amortization of capital assets 5,863,836 4,444,573 (11,165,336) (3,643,923) Changes in non-cash working capital balances Decrease (increase) .in accounts receivable 377,900 (70,354) Increase in prepaid'expenses (250,805) (191,712) Increase in accounts payable and 901,626 2,623,333 accrued liabilities Increase in employee future benefits 289,777 640,947 _ (Decrease) increase in other long-term liabil~ies (48,561 ) 48,561 (9,895,399) (593,148) Investing and Financing Capital lease obligations 1,947,369 Proceeds from disposition of capital assets 265,178 Purchase of capital assets (12,454,396) (5,474,142) (10,507,027) (5,208,964) Net Outflow of cash -during year (20,402,426) (5,802,112) J Cash, beginning of year 73,380,108 79,182,220 Cash, end of year $ 52,977,682 $ 73,380,108 4 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Notes to the Financial Statements December 31, 2002 1. DESCRIPTION OF BUSINESS The Municipal Property Assessment Corporation (MP AC), formerly the Ontario Property Assessment Corporation (OPAC), was created, effective January 1, 1998 by the Municipal Property Assessment Act, 1997, and is a special act corporation. The Corporation is responsible for providing property assessment services for municipalities in the Province of Ontario. All municipalities in Ontario are members of the Corporation. ) 2. SIGNIFICANT ACCOUNTING POLICIES Fund accounting The financial statements have been prepared in accordance with Canadian generally accepted accounting principles for not-for-profit organizations using the restricted fund method of reporting contributions. The Operating Fund accounts for the Corporation's program delivery and administrative activrties. . The Restricted Fund reports the assets, revenue and expenses related to the Corporation's capital assets. . Capital assets Office eqnipment, furniture and fixtures, computer equipment and purchased software, as well as vessels, are recorded at cost. Depreciation is computed using the declinmg-balance method at the amortization rates disclosed in Note 4. Leasehold improvements are amortized on a straight-line basis over ten years. The cost of developing in-house software is expensed in the year as incurred. Revenue recognition Income from assessment services is recognized when invoices are issued. Employee future benefits The COI:poration accrues rts obligations under employee future benefit plans and the related costs when these benefits are earned through current service. The cost of post-employment benefits earned by employees is actuarial1y determined using the projected benefit method pro-rated on service and management's best estimates of retirement ages of employees, expected health care costs and dental costs. 5 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Notes to the Financial Statements December 31, 2002 2. SIGNIFICANT ACCOUNTING POLICIES (continued) Management estimates ill preparing the Corporation's fmancial statements, management is required to make estimates and assumptions that affect the reported amounts of assets and liabilities, and the disclosure of contingent liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates. Short-tenn investments Short-tenn investments are valued at the lower of amortized cost and market value and are mainly composed of bonds, w!ùch meet the requirements of the Corporation's investment guidelines. 3. CREDIT FACILITY The Corporation has an unsecured line of credit in the amount of $14,600,000 w!ùch bears interest at prime rate and is renewable annually. As at December 31, 2002 the line of credit was unused. 4. CAPTIAL ASSETS 2002 2001 Aeeum Net Book Net Book Rates Cost Depree Value Value Office equipment 20% $ 2,493,715 $ 837,393 $ 1,656,322 $ 1,288,380 Furniture and fixtures 20% 3,273,054 973,929 2,299,125 1,761,079 Computer equipment 35% 17,152,700 7,348,208 9,804,492 4,187,349 Computer software 100% 4,285,957 3.662,312 623,645 824,556 Vessels 35% 7;209 4,206 3,003 4,290 Leasehold improvements 10yrs 6,846,052 1,766,530 5,079,522 4,809,895 $34,058,687 $14,592,578 $19,466,109 $12,875,549 6 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Notes to the Financial Statements December 31, 2002 5. OBLIGATION UNDER CAPITAL LEASE The Corporation is committed under a capital lease for computer equipment for periods extending to 2004. Future minimum lease payments are required as follows: 2003 $1,017,716 2004 1,017,716 Total minimum lease payments 2,035,432 Less amount representing interest at the rate of 3% 88,063 Current portion 1,947,369 988,074 $ 959,295 Long-term portion 6. EMPLOYEE FUTURE BENEFITS All employees of the Corporation are part of a defmed benefit multi-employer benefit plan providing both pension and other retirement benefits. This plan is accounted for as a defmed contribution plan and as such no obligation for the cost of these benefits is included in the financial statements. The Corporation has accrued an obligation for other post-employment benefits as follows: · employees who transferred to the Corporation from the Government of Ontario with less than ten years of service with the province will receive post-retirement group benefit coverage through the Corporation for their and their dependents' lifetimes. · employees hired by the Corporation on or after December 31, 1998 will receive post- retirement group benefit coverage for themselves and their dependents through the Corporation until age 65. · employees who transferred to the Corporation from the Government of Ontario on December 31, 1998 with ten or more years of service with the province remain covered for post-retirement benefits by the government. 7 ~ ~ :;1 ~~ n , ! MUNICIPAL PROPERTY ASSESSMENT CORPORATION Notes to the Financial Statements December 31, 2002 6. EMPLOYEE FUTURE BENEFITS (continued) . employees who transferred to the Corporation from the Government of Ontario are entitled to receive special termination benefits equal to one week of pay for each year of service up to a maximum of 26 weeks at the end of their employment with the Corporation provided they serve a nùnimum of five years with the Corporation. . the Corporation is a Schedule II employer under the Workplace Safety and fusurance Act and follows a policy of self-insurance for all its employees. fuformation about the Corporation's accrued benefit obligations is as follows: 2002 2001 Balance, beginning of year $6,911,568 $4,789,621 Current service costs 518,720 1,873,050 Benefit payments during year (242,962) 493,133 248.897 Interest on accrued obligation Curtailment gain (479,114) Balance, end of year $7,201,345 $6,911,568 The significant actuarial assumptions adopted in measuring the Corporation's accrued benefit obligations are as follows: Discount rate 6.75% per annum Health care inflation 7.00% per annum Dental care inflation 3.40% per annum 8 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Notes to the Financial Statements December 31, 2002 7. RESTRICTED FUND BALANCE - INVESTED IN CAPITAL ASSETS Restricted Fund Balance - Invested in Capital Assets is calculated as follows: 2002 2001 Capital assets $19,466,109 $12,875,549 Less amount funded by capital lease (1,947,369) $17,518,740 $12,875,549 8. LEASE COMMITMENTS The Corporation has commitments under various operating leases. Minimum lease payments due in each of the next five years are as follows: 2003 $11,033,567 2004 $9,110,527 2005 $7,440,387 2006 $7,160,874 2007 $7,018,403 9 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Notes to the Financial Statements December 31, 2002 9. PUBLIC SECTOR SALARY DISCLOSURE ACT, 1996 The Corporation is an employer subject to the Public Sector Salary Disclosure Act, 1996, which requITes the disclosure of all employees of the Corporation who were paid $100,000 or more in 2002: Salary Taxable Name Position Paid Benefits James Andrew VP, Information Technology $145,676 $5,903 James Edmunds Manager, Customer Service $102,559 $ 541 Kenneth Fagan Assessment Commissioner $115,364 $3.048 Lawrence Hummel VP, Property Vaiues $145,676 $5,353 Stuart Irvine Senior Database Administrator $113,791 $ 175 Carllsenburg VP, Customer Relations $161,861 $5,966 Benson Li WAN Management Analyst $133,117 $ 163 Dan Pineda Network Operating Systems Analyst $104,499 $ 163 Eric Preston VP, Corporate and Human Resources $156,467 $8,603 Robert Richards President and Chief Administrative Officer $291,366 $3,070 Gordon Thow Director, Quality Services $101,588 $ 269 Robert Tranco Network Operating Systems Analyst $105,529 $ 163 Dick Vreugdenhil Director, Finance and Administration $100,063 $ 690 10. PRIOR YEAR'S FIGURES Certain of prior year's figures have been reclassified to conform with the current year's presentation. 10