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November 25, 2003 Agenda ORDERS OF THE DA Y FOR TUESDA Y; NOVEMBER 25. 2003 - 9:00 A.M. PAGE # ORDER 1st Meeting Called to Order 2nd Adoption of Minutes - meetings of October 21 and 28, 2003 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 1-2 9:00 A.M. Presentation of Service Awards (see attached) 3-6 9:15 A.M. Bryan Hall, Kettle Creek Conservation Authority, thanking the County and Staff for Accounting Services (ATTACHMENT) 7-14 9:30 A.M. Dean Donaldson, Ministry of Agriculture, Food and Rural Affairs, re: Nutrient Management (ATTACHMENT) 9:45 A.M. George Dawson and Cynthia S1. John of the Elgin-S1. Thomas Health Unit, re: Fee Structure, Sewage Systems 10:00 A.M. John Wise, Chair, Elgin Manor Capital Campaign, re: Final Capital Campaign Report (ATTACHED - see Page 25) Presentation to John Wise, Chair of the Elgin Manor Capital Campaign Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statementsllnquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items (see separate agenda) 10th Recess 11 th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 131-134 13th Consideration of By-Laws 14th ADJOURNMENT 5th 15-62 6th 7th 63-78 79-130 8th LUNCH WILL BE PROVIDED EMPLOYEE RECOGNITION ~ NOVEMBER 25. 2003 COUNCIL MEETING HOMES Cathy Currie 25 years (full-time) Elgin Manor Linda Pinchak 25 years (full-time) Terrace Lodge Sharon Sanders 25 years (full-time) Terrace Lodge Grace Ford 20 years (full-time) Bobier Home Yvonne Gavey 20 years (full-time) Terrace Lodger Janith McMillan 20 years (full-time) Bobier Home Nancy Cole 15 years (full-time) Elgin Manor Lynda Kingston 15 years (full-time) Elgin Manor Marianne Merks 15 years (full-time) Bobier Home Debra Prikken 15 years (full-time) Elgin Manor Heather Provoost 15 years (full-time) Terrace Lodge Kim Welch 15 years (full-time) Bobier Home Kathy Somerville 10 years (part-time) Terrace Lodge LIBRARY SERVICES Mary Lou McMillan 25 years (full-time) Library (Dutton) Christina Mayhew 20 years (full-time) Library (Aylmer Branch) Maria Smit 15 years (part-time) Library (Belmont) ENGINEERING SERVICES Clayton Watters 15 years (full-time) FINANCIAL SERVICES Ann Murray 15 years (full-time) Kettle Creek Conservation Authority 44015 Ferguson Line, R.R. 8, St. Thomas, Ontario N5P 3T3 Telephone: (519) 631-1270 Fax: 631-5026 email: kettleca@execulink.com "People in harmony with naturí:¡eCEIVED, October 20,2003. Warden John Wilson and Members of Council County of Elgin Administration Offices 450 Sunset Drive, St. Thomas, Ontario N5R 5V1 OCT 23 2005 COUNlY OF ELGIN ADMINISTRATIVE SERVICES' Attention: Mark McDonald, Chief Administrative Officer Dear Sir: Since January 1, 1998, Kettle Creek Conservation Authority has enjoyed receiving part time accounting and personnel services provide~ by Elgin County staff. The provision of this service,was requested by KCCA, as the Authority positioned itself for restructuring after an 80% cut in provincial grants to conservation. Simply put, the County of Elgin was there for KCCA when the Authority needed it most. For this, KCCA is very grateful. In review of the attached illustration, it has become apparent to the Authority Board that a full time staff position is now affordable and must be re-instated. The full time position of "Financial Services Supervisor" is essential to our continued program growth. We anticipate hiring the individual by January 5, 2004. We have found County staff to be at all times enthusiastic and professionally competent. KCCA Board Members and Staff wish to specifically recognize the professionalism of Linda Veger, Jennifer Ford, Anne Murray, and Dorothy Schaap. Council, Mark McDonald, and department heads are to be congratùlated for håving developed such a fine ståff to support the programs and services oHhe County of Elgin. . * Printed on Recycled Paper To this end, I would be pleased to be provided the opportunity to briefly address Council at its November 25th meeting. Please confirm with me the possibility of making a few remarks at that time. KCCA looks forward to other, successful partnerships and cooperative endeavours with Elgin County in the future. ï;;~&f Bryan D. Hall General Manager I Secretary Treasurer Kettle Creek Conservation Authority BUdget ánd Staff Ten Year Comparison $1,600,000 $1,400,000 $1,200,000 $1,000,000 ,,,,,,,,,,., Levy <II :s ;: IIIIIIIIIIIIGrant ... $800,000 _Self Generated ..\! --Total Budget Õ c [........# Staff $600,000 $400,000 $200,000 $- 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 - - - , ""~'''·L.vy $281.046 $312.030 $298,657 $300,656 $266.260 $281,468 $297,167 $310.617 $352.980 $372.600 $392,760 - - _Grant $286,758 $389.617 $226,242 $228,338 $119.9+4 $106.189 $123.001 $119.453 $119,652 $119,652 $120.652 - - - _Self Generated $588.268 $681,107 $580,928 $453.406 $535,239 $688,563 $695,958 $580,052 $707,707 $781,469 $818,649 - - ___Total Budget $1,156.072 I $1,382,754 1$1,105,827 $982,400 $921,+43 $1,076.220 $ 6,126 $1,010,122 $1,180.339 I $1,273,721 $1,332,061 Year Nutrient Management Act Overview of the Act, Regulation and Protocols Nutrient Management Branch Ontario Ministry of Agricnlture and Food ® Ontario . Nutrient Management Act · Proclaimed July 1, 2003 · Effective September 30, 2003 Nutrient Management Branch Ontario Ministry of Agricnltnre and Food ® Ontario Operations Subject to the Regulations September 30, 2003 · New · Expanding Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario NMS/P Approvals · New Operations >5 and < 150 NU - Short fonn plan · New Operations 150 to <300 NU - Requires approval by OMAF · New and Expanding Operations> 300 NU - Requires approval by OMAF Nutrient Management Branch Ontario Ministry of Agricultnre and Food ® Ontario Other Operations · Large Existing -- July 1,2005 · All Others - Recommendation from Provincial Advisory Committee - No earlier than 2008 Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Approvals new livestock expanding farms livestock farms provincial provincial i Livestock Farms approvals approvals larger than 300 required req uired Nutrient Units. p«w;u",i<dappmvii!;'r"<1"iredil' NMPBy-[aw.¡ ga,c..llly l~r""lcr","cqu.o. u> f50NulrÎ'=nl 1 Livestock F'>ms Unírs cxeruptsmalloperaticns . smr;¡ller rImn 300 NMp;..;qu~cdbÿ 'Pr;';;Jf ~ - ---~~~~~~~~~~ï--- NutrielllUnits tt';'"~~5..!"~.!.52.~~ÍCt.lt!:.:'~s: ~~~cá~~ ¡;'~:f'I100:"'qut"'d~P,,:.:""œ . .~ ' ~ '" , . , The above rebte$ only to approval!; r~red under the Nutrienl Management Act <UldMunicipal Nutrknt1-1.."1a¡l.!",.:mentBy_Laws. All other applicable law s.bail apply; .. Provmcialapprova] rc::qu1Too ifhmd¡1ppJying nori-agrlculwral source mateciaL l'\ument Management lSrancn ® Ontario Ontario Ministry of Agriculture and Food Highlights of Legislation · Nutrient Management Strategy or Plan · Land Application of Nutrients · Siting and Construction Standards Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Highlights Continued · Sampling and Analysis of Nutrients · Outdoor Confinement Areas · Certification & Licensing · Local Advisory Committees Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Municipal Impacts · Section 61 (1) - The Superseding Provision · "A regulation supersedes a by-law of a municipality or a provision in that by-law if the by-law or provision addresses the same subject-matter as the regulation." Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Municipal Impacts · How does the municipal bylaw compare to the provincial regulations? Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Municipal Impacts . At present, many municipal by-laws are NOT 'consistent' with the provincial standards. 0 / 111isliDerepre..msthe ~ provincialsland.:irŒesmbJi'h£d \ bytheNutrientM:In:Igement r;¡ "- A~ Somcmwlicipalitioswì!!CQIllÍnu.toru.vest:tndardsfor e>:ì,tiogopcrotiooslessth.,,300NullÍelltUnils. Some InJI\Ìcìpal$ta1dardswHlbemore~tri~'\iv"and50"",will be!=re.>tri~'tiveth""pmvincial'tnndards. Howwill munícipaJitieõrespond? Nutrient Management Branch ® Ontario Ontario Ministry of Agriculture and Food Municipal Impacts · Information Flow · Training · Role and formation of Local Advisory Committees Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Local Advisory Committees · Mediation · Education · Consultation Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Field Assistance · Nutrient Management Specialists - assistance/advice to producers who become subject to the act - education and awareness - work with local municipalities - pre screening of NMSIP prior to approval · Nutrient Management Engineers Nutrient Management Branch ® Ontario Ontario Ministry of Agriculture and Food Monitoring, Compliance, Enforcement · OMAF -- First on the Farm · Three Tiered Approach - Proactive fann visits by OMAF staff - Complaint response by OMAF staff - Investigation and prosecution by MOE Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario Information on Nutrient Management · Nutrient Management Information Line - 1-866-242-4460 · Nutrient Management Web site - www.gov.on.ca/omafra - Choose Nutrient Management Regulations · Nutrient Management Info Kits Nutrient Management Branch Ontario Ministry of Agriculture and Food ® Ontario REPORTS OF COUNCIL AND STAFF November 25. 2003 Councillors Reports - (ATTACHED) 17 T ere Lebedz - Elgin County Land Division Annual Report 19 Dave Phillips - Town Crier Annual Report 21 Linda Louwagie-Neyens - Elgin County Pioneer Museum Annual Report Staff Reports - (ATTACHED) 25 Director of Financial Services - Fundraising Campaign Update 27 Manager of Engineering Services - Road Closing - Lots 21 to B, Concession XI and XII, Municipality of Dutlon/Dunwich 29 Manager of Engineering Services - Road Closure - Lints Court, Registered Plan 11 M-55 Municipality of West Elgin 31 Manager of Engineering Services - Vehicle Weight Restrictions Over County Bridges 33 Manager of Engineering Services - 2003 Temporary Road Closures 35 Manager of Engineering Services - Encroachment Agreement - 14090 Belmont Road, Belmont 41 Deputy Clerk - On-Line Ticket Payment 43 Deputy Clerk - Composition of the Joint Accessibility Advisory Committee 45 Accounting Clerk - Contract with Husky Energy 47 Manager of Information Technology - Computer Network Infrastructure Plan 55 General Manager - Long-Term Care - Compliance Reports: Terrace Lodge 57 County Archivist - Signing Authority - Bayham Trillium Foundation Application 59 Manager of Library Services - Vacation Carry-Over (Branch Library) 51 Manager of Library Services - Purchase of Microfilm Manager of Library Services - Vacation Carry-Over (Main Branch) COUNTY OF ELGIN LAND DIVISION COMMITTEE 450 Sunset Drive 5t" Thomas, Ontario N5R 5V1 Phone (519) 631-1460 Fax (519) 633-7661 October 27,2003 The Warden and Members Elgin County Council 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Attached is a report of the number of severance's dealt with by the Land Division Committee for the period November 1, 2002 to October 31, 2003. Trusting this is satisfactory. Y¡tru~~) Tere R. Lebedz, Chairman Land Division Committee Isg Att. LAND DIVISION COMMITTEE REPORT November 25th Meeting, 2003 To the Warden and Members of the Elgin County Council, The Land Division Committee reports as follows: LAND SEVERANCES NOVEMBER 1, 2002 TO OCTOBER 31,2003 G.C. N.G. E.L. N.L. S.D. Re1. Ease. Def. R.OW. or Lease Tabled AYLMER 1 BA YHAM 37 2 3 27 3 4 1 CENTRAL ELGIN 27 1 13 7 3 4 2 DUTTON/DUNWICH 23 1 2 16 4 1 3 MALAHIDE 39 2 3 30 4 2 1 SOUTHWOLD 4 4 WEST ELGIN 17 1 10 3 3 1 2 TOTAL (154) 147 7 21 94 14 13 5 10 G.C. Granted Conditionally Re1. Retirement Lot N.G. Not Granted Ease. Easement E.L. Existing Lot R.OW Right of Way N.L. New Lot Lease Lease S.D. Surplus Dwelling Def. or Tab. Deferred or Tabled Number of Hearings - Full Days - 9 - Half Days - 2 ALL of which is respectfully submitted. .~ Tere R: Lebedz, Chairman. REPORT TO: Elgin County Council November 3, 2003 David Phillips, Town Crier As requested by County Council, the following are appearances that I have made as Town Crier for the year 2003 beginning January 1 st to November 15th: * January 9th January 23rd * February 18th March 7th March 16th April 24th April 27th * May 3rd May 4th * May 17th * May 21st May 22nd May 30th * May 31st June 1st June 11th June 13,14, 15th * June 20th June 29th July 1st July 14th July 20th * July 22nd August 1, 2, 3 & 4 August 9 & 10 - Museum London - Bi-Centennial event - Robbie Burns event - 81. Joseph's Psychiatric Hospital - S1. Thomas - Museum London - Media Day - Bi-Centennial - West Elgin Community Health Centre - West Lorne - S1. Thomas Easter Seal Telethon - Celtic cave night - Dutton Library - Strathroy Cancer aerobics fund raiser - Cry in Minister of Transportation S1. Thomas Railway Museum - Lions Club - Diabetes Research - Parade of Checks Dutton - Galbraith Premiere unveiling of 'nuksuk - Dutton - Talbot film Man & the Myth Dutton - Theatre building - Talbot Dinner - Tyrconnell - Opening night - Port Stanley Festival Theatre - RBCHotdog day for Children's Miracle Telethon - Vienna - 150th Anniversary - Children's Miracle Picnic - London - Tim Horton's Camp Day - 401 service centre - Rosy Rhubarb - Shedden - Elgin Pioneer Museum - Talbot Collection - Opening Perch Search - Port Burwell - Canada Day - Dutton - International Day of the Town Crier Telephone all day - Canada Parks' Day - premiere showing of Moorhouse Doll - Backus/Page Museum - Greetings Cried aboard Tall Ship Caladonia - County Council invited as guests ~ Greet and show colors at Travel Trailer Clubs Association annual rally hosted by Del Rey Roadrunners. - Dan Paterson - Booked unable due to illness of wife. August 23 September 9,10,11 * September 23 * September 30 * October 14 October 15 A.M. * October 15 P.M. October 25 November 1 November 8 November 15 - Watermelon Festival - Tentative but never got back to me. - Sault Ste. Marie Accessibility Advisory Council- Town Crier/ MC - Official Opening - Elgin Manor - work recognition of 25 years of service Dutton Library - Debut and Launch of Growing with Books - Elgin County Administration office - Seniors Funshop Rodney Open 9th year of this workshop - opening of unveiling of change of library name to John Kenneth Galbraith Reference Library Dutton Branch of the Elgin County Library System - New Sarum Diner - Welcome Ontario Hiking Association members to Elgin sponsored by the Elgin Hiking Club - Knechtel Food Store Dutton to assist in a program for Halloween to put a positive outlook on Halloween donations to Daffodil Society - Special 50th golden anniversary cry Groom has late stages on Lou Gerig's Disease New Sarum Diner - Santa Claus Parade Dutton Note: County-sponsored events are marked * Yours in good crying, David Phillips REPORT TO COUNTY COUNCIL FROM: Linda Louwagie-Neyens, Manager, Elgin County Pioneer Museum DATE: November 5, 2003 SUBJECT: Annual Museum Report INTRODUCTIONIDISCUSSION: 2003 has been a year of many challenges for the Elgin County Pioneer Museum. Nonetheless, the Museum has continued to offer appealing public programming and exhibits regardless of its location. As 2003 marked The Talbot Bi-centennial, the Museum dedicated two exhibits to the topic of Colonel Thomas Talbot, and the settlement of Elgin County, as well as an in-house publication. To celebrate the opening of the Talbot display, we hosted a premier evening attended by various dignitaries. Our corresponding publication, The Talbot Settlement Bicentennial 1803-2003, details the history of the Talbot Settlement and features some of Talbot's belongings, which are preserved in the Museum's collection today. Thanks to a contribution from County Council toward publication costs, this book was a successful fundraiser for the Museum. The Elgin County Pioneer Museum was also featured prominently at all the Talbot Celebrations and media events throughout the year, and took part in the media launch held at Museum London in February. Two pieces from our collection were loaned to Museum London's exhibit, Thomas Talbot: Man and Myth. In addition to the four changing displays scheduled for 2003, we hosted two special temporary exhibits, which were well attended. In May, we joined forces with the Trillium Button Club of Ontario to host Art in Miniature a weekend-long display of over 6000 buttons, which also included a seminar and appraisals, and brought in over 100 visitors, including a bus tour. Guy Goodwin from the New PL dropped in to do a feature story on the buttons and their history. In April, and for the first time in its history, the Blue Gown was accessible to all for a two-week special display, as our current location enjoys the accessibility a single level affords. In an effort to remain in the public's conscience at our temporary location, and to offer exciting programming, the Museum brought in a travelling display from the Laura Ingalls Wilder Museum in Missouri. While it was small, this travelling display illustrated to our Museum staff and Executive Committee the possibilities that a travelling display can offer. Laura Ingalls Wilder's recognizable name brought hundreds of visitors to the Museum, some of whom were repeat customers. 2003 has also been a year of increased visibility and involvement in the community, as we continue to expand our programs outside of the Museum. The Museum also expanded its programming in 2003 by adding to existing programs, as well as by creating new programs. The Museum continues to offer outreach programs to adult groups in the community through our On the Road programs which "bring the Museum to those who cannot go to the Museum". As well, 2003 marks the sixth consecutive year that the Museum offered its very popular rug hooking classes. Our rug-hooking club that grew out of them expanded due to popular demand this year, to include twice as many meeting dates and an instructional program for the 2003-2004 season. Children and youth programming is key to education while also building positive relationships throughout the community, and leaving a lasting impression on kids who will grow with us. This year we introduced a new March Break programme, "March Merriment" and continued with the successful "Talbot Trail Kids" summer day camp. In addition to our school kits offered to grades K - 8 on a variety of historical topics, which allow teachers to bring the Museum into the classroom for a "hands-on" approach to Elgin County history, the Museum developed a program that targeted secondary school students. Unfortunately, due to the uncertainty of the Museum's location this year, the program launch has had to be delayed until 2004. We've been in discussion with schools to implement our plan for Ontario's Promise programme to start in January 2004. History has shown us that media attention is invaluable to a community Museum. We are very fortunate to have an excellent rapport with the local media. The St. Thomas Times-Journal, Rogers Cable and New PL have provided us with media coverage throughout the year, including specific displays and events, as well as our status since the move to downtown St. Thomas. As well, we've had the opportunity to take over the WAZZIT column in the Times-Journal. This fun, interactive column runs a photo of a mysterious artefact, and asks people to submit their guesses. As well, we also reached out into the community by promoting six off-site educational displays, all manned by volunteers, and reaching thousands. Six years ago, the Museum began a project to inventory all of its holdings. Our dedicated volunteers, who have donated close to 1200 hours tothis project and others so far this year, have done .this project. We are very proud of our volunteer force, and how it has grown over the past several years, showing their dedication to the Museum and their community. 2003 has been a year filled with unique challenges and accomplishments for the Elgin County Pioneer Museum. It has seen the Museum begin to reap the benefits of several long-term projects, as well as meet the challenges of serving the public with the flexibility that our current situation requires. We look forward to 2004 and the changes it will bring to the Museum, as we strive to preserve the heritage of Elgin County. Introduction RECOMMENDATION: THAT the report titled Museum Annual Report be received and filed. Respectfully Submitted ~~ Linda Louwagie-Neyens Manager, Elgin County Pioneer Museum Mar Do Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: November 17, 2003 SUBJECT: Fundraising Campaign Update INTRODUCTIONIDISCUSSION: The Elgin Manor Fundraising Campaign has come to a successful close. Citizens of the County of Elgin and the City of St. Thomas, Foundations, suppliers, and staff have been very generous towards those who utilize the Homes for Seniors services. Pledges to date Donations received to date Payroll contributions to date . $1,048,142 $ 367,321 $ 7,254 There have also been close to $65,000 of "in kind" donations. RECOMMENDATION: THAT the report titled Fundraising Campaign Update, dated November 17, 2003 be received and filed; and, THAT Council extends its sincerest thank-you those who contributed towards this most successful fundraising campaign. Respectfully Submitted Approved for Submission ~ Linda B. Veger#" Director of Financial Services M~"t) - Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 13 November 2003 Road Closing - Lots 21 to B, Concession XI and XII, Municipality of Dutton/Dunwich INTRODUCTION The Municipality of Dutton/ Dunwich Council intends to close up a portion of the road allowance as per their attached letter dated October 14, 2003. DISCUSSION! CONCLUSION The County of Elgin has no concerns to the Municipality of Dutton/ Dunwich closing a portion of the road allowance between Concessions XI and XII in Lots 21 to B, Municipality of Dutton/Dunwich Registered as Plan No. llR-7926. RECOMMENDATION That the County of Elgin has no objections to the Municipality of Dutton/ Dunwich closing a portion of the road allowance between Concessions XI and XII in Lots 21 to B, Municipality of Dutton/ Dunwich on Registered Plan No. llR-7926. Respectfully Submitted œW~-Þ Clayton D. Watters Manager of Engineering Services ApP'OV~;OC ctl Chief Administrative Officer \\NW-ADM IN\DA T A \DEP ART -1 \Engineering\ROADS\Council Reports\2003\Dutton.Dunwich.Road CIosure.doc Page 1 of 2 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 13 November 2003 Road Closing - Lots 21 to B, Concession XI and XII, Municipality of DuttonjDunwich MAYOR.. RienVanBrenk 31760 Erin Line R.R#1, Fingal NOL1KO DEPUTY MAYOR Bonnie Vowel 259 Mary Street Dutton,NOL1JO MiM'LÚ:Æþodi:ry ofVu.ftörl/VLL¥\MJU:}v Box 329. 199 Main Street. DUTTON, CntOllo NOL 110 Telephone:.762-2204 Fax No. 762-2278 Clerk. Treasurer Administrator Ken Loveland COUNCiLLORS Gerty Leeson 214Jordon SI.Bax 174 Dutton, NOL 1JO Rosemmy Sealey 29136P¡oneerUne RR#1 Dutton, NOL 1JO JOhnYokom 32543 PIoneer Une RR#1 !OI1aStatiònNOL1PO October 14, 2003 The Corporation of the County of Elgin 450 Sunset Drive ST. THOMAS, Ontario NSR 5Vl Attention: Mark McDonald Clerk-Treasurer Dear Mr. McDonald: Re: Ro~nClosina T,ots 21 t:o B Cnnr.p.~8ions 11 and -,? This letter represents your official notice under section 34(1) of the Municipal Act R.B.O. 200l Chapter 25 of the Municipality of DuttonjDunwich's intention to pass by-law 2003-42 to close a portion of the road allowahce between concessions 11 and 12 in lots 21 to B registered as plan 11R7926 on May 23, 2003 in ~egistry Office No. 11 for the County of Elgin. You will find attached a copy of the Registered Plan. I f you require please contact me. any further information regarding this matter, ~~,) Ken Loveland Clerk-Treasurer Administrator KL;kc encl. RECEIVED OCT 1 72003 \\NW-ADM IN\DA T A \DEP ART -1 \Engineering\ROADS\Council Reports\2003\Dutton.Dunwich.Road ,Closure.doc Page 2 of 2 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 13 November 2003 Road Closure - Lints Court, Registered Plan 11M-65 Municipality of West Elgin INTRODUCTION The Municipality of West Elgin Council intends to close up a portion of the road allowance known as Lints Court as per their letter dated November 6, 2003. DISCUSSION! CONCLUSION The County of Elgin has no concerns to the Municipality of West Elgin closing a road allowance in the Municipality of West Elgin known as Lints Court on Registered Plan No. 11M-65. RECOMMENDATION That the County of Elgin has no objections to the Municipality of West Elgin closing of the road allowance known as Lints Court on Registered Plan No. 11M-65. ReSIJ.ectfUIIY ~ubmitted CitìWc-lOM Clayton D. Watters Manager of Engineering Services \\NW-ADMIN\DA T A\DEP ART -1 \Engineering\ROADS\Council Reports\2003\West Elgin. Road Closure.doc Page 1 of 1 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 18 November 2003 Vehicle Weight Restrictions Over County Bridges INTRODUCTION The County of Elgin is required to re-evaluate the condition of weight restricted structures every two (2) years as per the Ontario Highway Bridgè Design Code. DISCUSSION The County of Elgin has six (6) structures that have weight restrictions. There are two on County Roads, namely, Meeks Bridge and King George Lift Bridge (See Schedule No.1). The remaining four bridges are on local roads, Fulton, Jamestown, Vienna and Gillets (See Schedule No.2). Byrne Engineering was retained to analyze the lift bridge to review the weight restrictions. The present load rating (18 tonnes, 20, tonnes and 22 tonnes) for the King George Lift Bridge will be required to change (13 tonnes, 18 tonnes and 23 tonnes) to meet the requirements CSA 56.00 Bridge Design Code. Spriet Associates was retained to complete the analysis of the five other weight-restricted structures. All five of the structures can retain the same postings but Jamestown Bridge requires immediate repairs in order to keep the 2 tonne weight limit. The immediate repairs that are required for the bridge are the replacement of each stringer for the span that is in contact with the abutment. In order to complete that task the wood deck at the end span will be removed along with the removal of the existing steel stringers. New steel stringers will then be installed along with a new wood deck. The bridge will be temporally closed for the duration of the project. The cost for these temporary measures is estimated at $10,000 and will be completed in about fourteen days. The bridge is in our capital program to replace the existing structure with a temporary modular bridge at an estimated cost of $300,000. If the tempoary repairs are completed, the modular proposal will be delayed for years or until it is needed. \\NW-ADMIN\DA TA\DEPART -1\Engineering\ROADS\Council Reports\2003\Bridge Weight Restrictions.doc Page 1 of 2 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECf: Clayton Watters, Manager of Engineering Services 18 November 2003 Vehicle Weight Restrictions Over County Bridges CONCLUSION The County of Elgin bridge weight by-law is required to be updated bi-annually as per the Ontario Bridge Code. Four County bridges (Meeks, Fulton, Vienna, and Gillets) can retain the current limit posting with no remedial action. Jamestown requires immediate action to keep its current limit posting or it will be closed. While the King George lift bridge limit posting needs to be lowered because of the new CSA requirements. RECOMMENDATION That no vehicle or any class thereof, whether empty or loaded shall be operated over any bridge designated on Schedules No. 1 and No.2 forming part of this by-law with a weight in excess of the weight limited prescribed in the schedule for such bridge and that this by-law become effective until November 14, 2005; and That this by-law become effective once the weight postings have been posted; and That By-Law No. 01-31 be repealed. Respectfully Submitted (ììWt-~ Clayton D. Watters Manager of Engineering Services 'ssion Mark . Chief Administrative Officer \\NW-ADMIN\DA TA\DEPART -1 \Engin~~ring\ROADS\Council R~ports\2003\Bridg~ W~ight RestrictionS.doc Page 2 of 2 REPORT COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services October 31, 2003 2003 Temporary Road Closures INTRODUCTION In accordance with the Municipal Act, Chapter (25), Section (42) [Formally under Section 207(44)], County Council delegated authority to the Manager of Engineering Services, to authorize temporary road closings of County Roads for social, recreational, community or other related purposes. The Manager of Engineering Services was requested to report to Council, in the fall of each year, on the number and type of temporary closures authorized during the previous year, at which time Council would review the procedure. DISCUSSION I CONCLUSION The Manager of Engineering Services authorized fifteen temporary road closures for the year 2003 and has never received a complaint from the travelling public. The specific road closures are attached for your information (Schedule 'Aj. The requirements for a road closing are as follows: . A request from the local municipality on the event, location and date. · That the municipality provides general liability insurance of $5,000,000 with the County of Elgin named as co-insured. · That the municipality is responsible for all materials, labour and equipment to maintain a safe detour. · The municipality agrees to hold the County of Elgin harmless during the road closure by signing an agreement. The administration of road closures has greatly improved and staff is finding that the new system is working extremely well. A request can be approved within minutes if the above information is provided to Engineering Services rather than reporting to council on each individual request, which could take up to three weeks or more. RECOMMENDATION For your information. Respectfully Submitted æw~~ Approved for mission Clayton D. Watters Mark G. c na d Manager of Engineering Services Chief Administrative Officer \\NW-ADMIN\DA T A\DEPART -1\Engineering\ROADS\Council Reports\2003\Temporary Road Closures.doc Page 1 of 2 REPORT COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services October 31,2003 2003 Temporary Road Closures Schedule 'A' Road Closures for 2003 Municipality I Township Event Bayham · Armistice Day Parade [Port Burwell] · Armistice Day Parade [Vienna] · Canada Day Parade [Port Burwel/j · Sesquicentennial Parade [Vienna] · Tub Daze Parade [Port Burwell] · Watermelon Fest [Straffordville] Dutton/ Dunwich · Bi-Centennial Re-Enactment · Downhill Derby · Remembrance Day Ceremony · Street Dance West Elgin · Tiny Tots Trike-A-Thon [Radney] · Downhill Derby [Rodney] · Downhill Derby [West Lome] · Santa Claus Parade [Rodney] · Santa Claus Parade rWest Lome] \\NW-ADM IN\DA T A\DEP ART -1 \Engineering\ROADS\Council Reports\2003\T emporary Road Closures.doc Page 2 of 2 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 18 November 2003 Encroachment Agreement - 14090 Belmont Road, Belmont Introduction The Municipality of Central Elgin is requesting an encroachment agreement from the County of Elgin to their property located at 14090 Belmont Road. Upon a legal survey of the building and lot it was noticed that the present steps on the west side of the building encroaches on Belmont Road (County Road #74) by 0.58 meters (1.9 feet). Discussion Central Elgin is the current owner of the property known as 14090 Belmont Road. This building was the municipal office of the former Municipality of Belmont. This building is legally known as, Lot 8 and part of Lot 9, Registered Plan 231 Municipality of Central Elgin. Central Elgin is requesting an encroachment agreement with the County of Elgin. Central Elgin has leased the building to HUB Inc. that is presently completing renovations to the interior. The present entrance provides a barrier to the entrance and as such with the Ontario Disabilities Act changes will need to be made to this entrance for a ramp. This change in the front entrance is recommended by the Joint Accessibility Advisory Committee and this would change the encroachment from 0.58 meters to 2.23 meters. There are two issues with this request. The first issue is the encroachment agreement, which is rather straightforward. The second issue relates to approving a change from the steps to the ramp so the access follows the intent of the Ontario with Disabilities Act CODA). The first issue as stated above is rather straightforward. The County does allow an encroachment agreement to proceed because at the time of the undertaking for the present entrance there was no investigation or concerns whether the steps were or were not on private property. \\NW-ADMIN\DA T A \DEP ART -1 \Engineering\ROADS\Council Reports\2003\Encroachment Agree Road 74.doc Page 1 of 5 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECf: Clayton Watters, Manager of Engineering Services 18 November 2003 Encroachment Agreement - 14090 Belmont Road, Belmont The second issue is whether the County should allow the improvements to the entrance on County of Elgin road allowance. You first must determine whether there are alternatives and in this case there are several. 1. Install an elevator or system similar. This is cost prohibitive approximately $80,000 and 100 square feet of office space would be lost. 2. Ramp at side and rear of building. The ramp would be to long. The back yard would be lost to parking. 3. Redesign interior so ramp can be included inside. The front room(s) would be used a ramp area therefore, less office space and also the basement area would not be accessible office space. 4. Ramp at front of building. Most efficient system and cost effect system to meet requirements. Item four is the best alternative to comply with the intent of the ODA. But will removing the step and installing the ramp have other negative effects. There is presently 4.46 meters from the curb to the front of the building. If the ramp as proposed is completed this would require 2.23 meters, which includes the handrail of the 4.46 meters. This would therefore leave 2.23 meters of sidewalk remaining for the public to traverse. Since a standard sidewalk is 1.5 meters wide this remaining space would provide for the wheel chair accessible and the ramp to co-exist. Staff requested comments from the solicitor and our insurance provider about this issue. The solicitor stated in part that in his opinion he does not approve of such a request, copy of the letter is attached. Our insurance provider stated that a hold harmless clause be included, the County be an additional insured on the policy for the building and also that the insurance policy have a targeted amount of $5,000,000, copy of the memo is attached. For County Council's information, the City of London does allow encroachments agreements to be modified for the same reasons above. \\NW-ADM IN\DA T A \DEP ART -1 \Engineering\ROADS\Council Reports\2003\Encroachment Agree Road 74.doc Page 2 of 5 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 18 November 2003 Encroachment Agreement - 14090 Belmont Road, Belmont Conclusion Approving the ramp on road allowance would allow the building to meet the requirements of the ODA and still provide adequate room on the sidewalk for wheel chair accessibility. The County's of Elgin's solicitor is not in favour of such a request for reasons stated in his letter. The insurance provider for the County of Elgin has provided their recommendations for this policy which are all reasonable and will be included in the agreement. Also once executed, this agreement should be registered in the local registry office. Recommendation That the Warden and Chief Administrative Officer be directed and authorized to enter into an Encroachment Agreement with the Municipality of Central Elgin; and also, That the lands described in the Encroachment Agreement are on Belmont Road (County Road #74) Lot 8 and part of Lot 9, Registered Plan #231 Municipality of Central Elgin; and also, That the Municipality of Central Elgin be granted permission to install a ramp on the west side of the building as proposed on the architectural drawings; and also, That this agreement be registered in the County of Elgin Registry Office. RESPECT FULL Y SUBMITTED APPROVED FOR SUBMISSION øw~~ ~. MARK MCDONALD CHIEF ADMINISTRATIVE --- CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES OFFICER J:\Engineering\ROADS\Council Reports\2003\Encroachment Agree Road 74.docPage 3 of 5 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 18 November 2003 Encroachment Agreement - 14090 Belmont Road, Belmont J-{ennessey, Œowslier, qi6son c{¿ CarrieiltP Bamsters, Solicitors, Notaries Public Murray J. Hennessey, B.A., 8.C.L. (counsel) K.. Stewart Bowsher, B.A., LL.B. Deborah-Anne (Hennessey) Gibson, B,A, LL.B Jomes R'. Came, B.A... LL.B. (refired) Steþhen H. Gibson, B.A., LL.B. John E. Hogan, 6"B.A., LL.B. Jack Huber, B.A.. Ll.B. File No. 150-84 October 29, 2003 The Corporation of The County ofElgin 450 Sunset Drive St. Thomas, Ontario N5R5V1 ATTENTION: Clayt..on Watters Dear :Mr. Watters RE: Proposed Barrier Free Access Encroachment 14090 Belmont Road #74 MuniciDalitv of Central Elmn Further to our most recent discussions, I would take this opportunity to cori:finn our advice offered at that time. The County is being asked to approve an encroachment which is not presently in existence. Our preliminary review of the law in this area would :indicate that the CountY is not able to agree to such an encroachment without offending the applicable legislation and acting contrary to its obligations with its insurer. This is especially so when it would be posSible, albeit costly, to construct the barrier free access ramp within the existing lot by incorporating the ramp inside the building. While the County is sympathetic and desires to work with a fellow municipal government, it cannot offer to what it wouldn't/couldn't offer to the private sector. Certainly our review oÎ this matter was very cursory and should you so insttuct, we would be pleased to review this matter more fully and provide you with a complete legal memorandum on this subject matter. Yours truly, HENNESSEY, BOWSHER, GrnSON & CARRIE èJ9. Per: K. SteWart Bowsher KSB:sb RECEIVED OCT 3 1 2003 99 Edward Street 2nd Roar, Sf. Thomas, Ontario N5P 1Y8 . Telephone 519-633-3310 . FaCsimile 519-633--9374 . e-mail: sbowsher@hbaclow.com J:\Engineering\ROADS\Council Reports\2003\Encroachment Agree Road 74.docPage 4 of 5 REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Clayton Watters, Manager of Engineering Services 18 November 2003 Encroachment Agreement - 14090 Belmont Road, Belmont ! 17-IH003 17,,, (t) C2~!~ompany Fro¡;¡-FrankCowanCp¡¡¡panylimihd T-975 P,QQI!Oúl H9B 51945a43Sa fAX To: Clayton Watters From~ Bryce Sibbick County of Elgin Date: Nov.17, 2003 631.-4297 Pages~ 1 COmpany: Fax: cc: Re: Ençroachment Agreements o Urgent IZI For Review o Please Reply ClaY,ton, re: Encroachment Agreement.,... Belmont We would suggest the_ County add a special provision to. th"e encroachment agreement..,_ - 1 The County should add a hold harmless dause in favor of the County. 2 The County should re9uest proof of insurance with a limit of liabmty of $!}'MiHiori' .. -- 3 The county should be added to the owners liability policy as an additional ínsllred as it applies to the encn=?~chm~nt. The Belmont case seems straight forward and I agree with your commentS and assessment. ce SibJ:jíck Regional Manager Frank Cowa['1 Company Ltd. ibis inr.:,,"matlon Is dIrected in ccnfidMœ si:>leJy m me person nOlmed abov<> and may not otherwise be distributed, copied or disd05Ed. Therefore, thiS Info~on shoUld be considered strictly confjdentiaf. If you h,¡.ve rer:eîved tt¡¡,.fax in error-, plœse notify us Imrriediately by telephonê at (519) 4SS-433L Th:¡mk you for your assistance. www.fr.ankcowan.rom ---..---.-- ---.-.....---..------- J:\Engineering\ROADS\Council Reports\2003\Encroachment Agree Road 74.docPage 50f 5 REPORT TO COUNCIL FROM: Sandy Heffren, Deputy Clerk Vicki Scott, Acting Court Services Co-Ordinator DATE: November 7,2003 SUBJECT: On-Line Ticket Payment INTRODUCTION: A project is underway with Paytickets.ca that will allow customers the convenience of payi'ng Provincial Offences tickets through the Internet. DISCUSSION: Paytickets.ca is the first phase of e-government services offered by the Royal Bank of Canada and Teranet, which allows for payment of traffic tickets on-line. A number of municipalities, including the Regional Municipality of Durham, Municipality of Chatham- Kent, and the City of Pickering have already contracted for this service with favourable results. The Royal Bank and Teranet also have pilot projects underway and, in particular with the Regional Municipality of Durham, in development of a program to include all Provincial Offences matters. In this next phase of development, Paytickets.ca is working with the Ministry of the Attorney General (MAG) to permit the exchange of information between Paytickets and the Integrated Court Operátions Network (ICON), MAG's administrative computer system for POA fines. This service would allow for the "real-time" look up of cases and balances owing as recorded in ICON and permit the remittance of amounts due via credit card. Updating of ICON recor-<:Js for payment and, if necessary, reinstatement of a driver's licence would happen in one seamless process. This system is an important development in that MAG will provide access to the ICON system to a third party, and will ensure that payments can be made through a secure Internet solution. Paytickets.ca will then report on and submit the gross fines collected directly to the applicable municipality. BENEFITS OF PAYTICKETS.CA . Enhanced customer service for the payment of POA fines · Ability to make payment on-line, through a secure portal, at any time of the day · No need for customers to wait in line at the counter to determine amounts own and to make payment in person · Link to driver's licence reinstatement would be automatic · Ability to pay fines from any location 2 · Reduction of administrative burden in manual entry of fine payment and reduction in processing errors · Reduction of incidence of NSF cheques · Direct integration with ICON at minimal cost · Complete reporting of activity provided by Paytickets.ca and electronic receipt of funds by the County of Elgin The first step towards introducing e-commerce opportunities in the County with no initial set up costs and cost certainty with respect to a ceiling on transaction fees. Presently, no other parties in North America have an e-commerce Internet solution for POA. Paytickets.ca is the only web-based payment system that has direct access and updating ability with ICON. BUDGET IMPACT In order for MAG to make the final commitment to construct the necessary links between the ICON and Paytickets.ca systems, expressions of interest from municipalities was sought. The County of Elgin responded by letter dated September 25, 2003 expressing interest in order that the initial set up fee of $5,650 would be waived and transaction fees would be capped at $12,000 per year. If Council wishes to contract for the on-line service, a fee is payable by the County of $2.00 per transaction upto a maximum of $12,000. If Council does not wish to proceed with on-line payment for POA tickets, we must cancel our expression of interest by no later than December 1, 2003. CONCLUSION: The Paytickets.ca system represents a major step forward in customer service and would enhance efficiencies in POA operations. RECOMMENDATION: THAT the County of Elgin enter into a service agreement with the Royal Bank of Canada and Teranet to provide an on-line ticket payment program through Paytickets.ca for Provincial Offences matters and the funds for this service be allocated from POA revenue. Respectfully Submitted Approved for Submission ...v~0-.i~ Vicki Scott, é Acting Court Services Co-Ordinator. vf~4b- San r He n, Depu y Clerk. Mark G. Mc Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Sandra Heffren DATE: November 17,2003 SUBJECT: Composition of the Joint Accessibility Advisory Committee INTRODUCTION Council previously approved a five-member composition of the Joint Accessibility Advisory Committee (JAAC) comprised of four persons from the general public and either the Mayor or Deputy Mayor from Central Elgin. Central Elgin also supported this composition. DISCUSSION: Council may be aware, through the circulation of minutes/notes from the JAAC, difficulties have been experienced in obtaining quorums for meetings. The JAAC currently has four members, three persons with disabilities from western and central Elgin, and the Deputy Mayor for Central Elgin. Attempts to fill the vacant fifth seat from eastern Elgin have been unsuccessful, despite two ads being placed in the Aylmer Express and notices being posted in the Aylmer, Malahide and Bayham municipal offices. As well membership was sought from the various agencies that deal with persons with disabilities. As a result of quorum difficulties the JAAC passed the following resolution: "THAT the JAAC recommend that the County Council and the Central Elgin Council consider an amendment to their respective by-Iaws/terms of reference to reflect a three-member committee with two provisional non-voting members." CONCLUSION: Obtaining a consistent quorum for JAAC meetings has proven to be difficult and a change in voting membership should alleviate the necessity of cancelling meetings and causing frustration within the membership. The Council for Central Elgin has adopted the JAAC request for a change in membership composition, subject to concurrence from County Council (see attached). RECOMMENDATION: THAT the County of Elgin support the recommendation of the Joint Accessibility Advisory Committee to amend the by-laws/terms of reference to reflect a three-member committee with two provisional non-voting members and the Municipality of Central Elgin be so advised. Respectfully Submitted Approved for S ~~ Deputy Clerk. I Mark G. c Chief Administrative Officer. Tfie Corporation of tfie Municipa£ity of Centra[ 'Efgin 450 Sunset Drive, 1 st Floor, St Thomas, Ontario N5R 5V1 Ph.519·631·4860 Fax 519·631·4036 Sandra J. Heffren Deputy Clerk County of Elgin 4S0 Sunset Drive St. Thomas, ON NSR SV1 RECEIVED October 1Sth, 2003 OCT 1I~_ COUN1Y OF EISN ADMINISTRATIVE SEIMOØ Dear: Ms. Heffren: Re: Joint Accessibility Advisory Committee Composition of Committee As per request from the JAAC (Joint Accessibility Advisory Committee), please find enclosed a report which was presented to Central Elgin Council at their meeting dated Tuesday, October 14th, 2003 and the following resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin support the recommendation of the JAAC to amend the respective by-laws/terms of reference to reflect a 3 member committee with 2 provisional non-voting members, as per Report JAAC-03-03.; AND FURTHER THAT: Council seek concurrence of the report from the County of Elgin. CARRIED. If you have any questions or concerns with respect to this information, please feel free to contact me at the municipal office. Yours truly, ~j~ Dianne Wilson Deputy Clerk encL REPORT TO. COUNTY COUNCIL FROM: Jennifer Ford, Financial Services DATE: November 10,2003 SUBJECT: Contract with Husky Energy INTRODUCTION In June 2002, Council approved a resolution to secure an agent for natural gas pricing and procurement. With the help of the Elgin Middlesex Oxford Purchasing Group, Comsatec was awarded the contract and has been subsequently working with us to secure supply and pricing for a three year period. The final transaction of this procedure is the signing of a three year standardized contract with Husky Energy. DISCUSSION: The Elgin Middlesex Oxford Purchasing Group has been working with Comsatec to secure a bulk purchase price of natural gas from a supplier. We have secured the following prices from Husky Energy which are well below the current market prices: November 1, 2003 to October 30,2004 November 1, 2004 to October 30, 2005 100% 75% 25% 100% 23.8 cents per m3 22.4 cents per m3 21.1 cents per m3 20.4 cents per m3 November 1, 2005 to October 30,2006 The Husky Contract has been reviewed by the County Solicitor and it is a general standardized contract based on Gas Electronic Data Interchange regulations, standards, and practices. This contract embodies the total amount of gas purchased for all the buildings operated by the County of Elgin and the agreement will help to stabilize prices and budgets for the next three years. CONCLUSION: Staff has been involved in the Elgin Middlesex Oxford Purchasing Group meetings with Comsatec and believe that the above prices are the lowest that we can secure. Staff suggests that it is in the best interest of the County to secure the stable pricing as outlined above by entering into the contractual agreement with Husky Energy. Contract with Husky Energy -2- RECOMMENDATION: THAT the County of Elgin accept the forward pricing of gas from Husky Energy; and THAT the Warden and Chief Administrative Officer be authorized to sign the required documents. Mark ä Chief Administrative Officer REPORT TO COUNCIL FROM: Allan Reitsma, Manager of Information Technology DATE: 17 November 2003 SUBJECT: Computer Network Infrastructure Plan INTRODUCTION The County of Elgin requires a computer network infrastructure plan that address the challenges being experienced by the current infrastructure. These challenges include: · Insufficient bandwidth · Aging workstations and servers · High cost of maintaining workstations · Supporting two mail systems · Aging Net Integrators The infrastructure plan must consider the Elgin Community Futures Development Corporation (ECFDC) Broadband for Rural and Northern Development (BRAND) initiative. This initiative will create a fibre optic communication network across the County has a presence. The purpose of this report is to communicate plans for IT infrastructure changes that will: · Upgrade slow and aging workstations, · Improve staff productivity through increased bandwidth, · Reduce yearly maintenance costs, · Provide a standardized mail system, All within the approved 2003 budget. DISCUSSION: IT is recommending: · the implementation of Citrix servers · replacing aging data switches with HP Procurve 2626 switches · implementing Novell's Zenworks for Desktops on each workstation · upgrading from Netware 6.0 to 6.5 and puchasing an additional 195 licenses · converting all users to Novell's Netmail · replacing all Netlntegrators with Cisco PIX firewalls These recommendations will address all of the challenges outlined above. The cost for these recommendations is as follows: · hardware: $52,152.19 (inct tax) · software: $96,202.30 (inct tax) · annual maintenance: $32,681.96 (inct tax) Insuffkientbandwidth The insufficient bandwidth has the following impact: · Users are not saving files to the file server located at the County administration building. This prese[lÌs a significant risks since potentially important data may be lost, not to mention the time required to reconstruct the data · Users are unable to access tools that will improve productivity and improve decision-making. For example, AccPac is available only to users located at the administration building. The financial data and reports available from AccPac are critical in the decision make process at the homes for seniors. · Patrons at libraries with low bandwidth are frustrated and are left with a negative impression of the library system. IT recommends the implementation of Citrix servers. When Citrix is implemented users will no longer have applications installed on their workstations. Instead, the applications are run from a Citrix server. Only keystrokes and screen renderings are transmitted between the user's workstation and the Citrix server. This recommendation has several benefits: · User data will be stored on file servers at the administration building. This eliminates the significant risk due to the potential loss of data. · The user's desktop will be much easier to maintain. · User data will no longer be transmitted across limited bandwidth After the BRAND project is completed there will still be a need for Citrix due to the first two points above. Until the BRAND project is completed a combination of DSL and wireless will be utilised to provide sufficient bandwidth into the administration building. Cost of Citrix Software: Yearly maintenance: $31,739.17 + tax = $36,500.05 $ 3,173.91 + tax = $ 3,650.00 Cost of Citrix Servers (2 required) Server 2 $ 18,418.00 Tax $ 2,762.70 Total $ 21,180.70 $ 17,423.00 $ 2,613.45 $ 20,036.45 Aging workstations and servers The county's computer network consists of 161 computers. Forty-four (44) computers have been replaced in the last 4 months. There are approximately 75 computers that should be replaced in the next year if the goal is to have a base of computers capable of supporting newer software applications. This will not be an issue when Citrix is implemented. With Citrix workstations require very little capacity and will not need to be replaced. This represents a potential saving of approximately $130,000, enough to cover many of the costs of many of the upgrades recommended in this report. With Citrix in place, a desktop that cannot be repaired can be replaced with a thin client device that typically post 1/3 of a desktop. The network currently includes 9 servers of varying quality and age. Four of the oldest servers could be removed as follows: · AccPac, which currently occupies a single server, will be moved to Netware Admin server. This server is our newest server and has significant spare capacity. The AccPac server will then be decommissioned. · The county's web server will be removed by transferring our web hosting to a third party to host our various web sites. Having a third party host the county's web sites will reduce the load on our limited bandwidth and improve access for web site visitors. The tier 2 workstation that is being used to host web sites will be decommissioned. · In January of 2004 our libraries will migrate from Multilis to Unicorn for circulation management. This will allow us to decommission the tier 2 workstation currently being used as a server. In addition to the aging workstations and servers there are also a number of data switches and hubs that impact the performance of the network and increase overall maintenance costs. Hubs are a known network bottleneck and should be replaced with switches. Our existing switches cannot be monitored or configured remotely and require IT staff to be on-site to maintain them. IT recommends that all hubs and switches be replaced with HP Procurve 2626 switches that can be monitored and managed remotely. The cost of the switches are: Data switch 15 $ 13,300.05 Tax $ 1,995.01 Total $ 15,295.06 $15,654.60 $ 2,348.19 $ 18,002.79 High cost of maintaining workstations The process for maintaining each of the county's 161 workstations involves travelling to each location to perform the either software or hardware maintenance. It is estimated that 75% or all repair calls are made to fix software- related problems or for software maintenance. With the proper remote management software % of our calls would be handled without having to travel to remote sites. The implementation of a Citrix server resolves this problem in part by controlling the applications that are accessible to the user. Citrix does not however address the management of the workstation operating system. To address operating system management IT recommends the implementation of Novell's Zenworks for Desktops solution. The licensing cost of Zenworks is $18,233.25 (tax in) with a yearly maintenance cost of $3,881.25 (tax in). In order to improve the security of and access to the county network IT recommends that all users log into the network before being given access to any workstation. The county currently uses Netware 6.0 to authenticate and maintain users. IT recommends upgrading to Netware 6.5 in order to take advantage of the latest security and product features. The total cost to upgrade 105 users is $4,347 (tax in) and $32,392 (tax in) for an additional 195 users and an annual maintenance cost of $12,420 (tax in). Supporting two mail systems The county currently uses two email systems: GroupWise for users at the administration building and seniors homes and Squirrel Mail at our libraries. Having two systems requires duplication of maintenance activities and causes communication problems. IT recommends that the libraries use GroupWise. IT also recommends that all nurse staff be given a GroupWise account This will significantly improve communications throughout the homes. The county currently has 105 GroupWise licences and would require an addition 195 licences to meet the goals outlined above. In order to reduce cost Novell NetMail will be used rather than Novell GroupWise. NetMail provides virtually the same functionality as GroupWise but at Y, the cost. The licensing cost for NetMail is $4,830.00 (tax in) with an annual maintenance cost of $1 ,035.00 (tax in). An additional benefit of moving all users to Novell NetMail is the elimination of another aging tier 2 server. Aging Net Integrators Our current infrastructure utilises 14 Net Integrators to establish Virtual Private Network (VPN) connections between libraries, senior's homes and the administration building. IT recommends the replacement of these Net Integrators for the following reasons: · A $689 per device yearly maintenance fee. It is noteworthy that the county has not paid this maintenance fee on 13 of the 17 Net Integrators that it owns. This means that software upgrades have not been completed in over a year. These software upgrades would have protected the county from potential network attacks. To properly maintain the 17 Net Integrators would cost $13,469.95 a year · The devices cause frequent network failures · The devices use proprietary software on a proprietary operating system. This forces the county to use a single vendor for support and maintenance. IT recommends that the Net Integrators be replaced with Cisco PIX Firewalls. These devices provide a proven, low cost, reliable, widely supported alternative to the Net Integrator. Quotes for the devices were received as follows: 2 Admin 515E (x 1) $ 2,602.39 506E $ 1,429.29 501 (x 8) $ 609.73 $ 14,626.68 $ 2,194.00 $ 16,820.68 3 homes, 2 libraries 9 libraries, museum 5 10 Subtotal Tax Total VSU 5x Pro $1,153.89 VSU 5x Pro $ 1,153.89 VSU 5x $ 864.32 $ 16,720.43 $ 2,508.06 $ 19,228.49 Yearly maintenance costs for the Cisco PIX Firewalls are: Cisco PIX 501 Cisco PIX 506E Cisco PIX 515E 10 5 2 203.19 285.26 609.78 Subtotal Tax Total $ 2,031.90 $ 1,426.30 $ 1,219.56 $ 4,677.76 $ 701.66 $ 5,379.42 833AS $ 6,687.05 P1730-VH $ 910.00 P1730-VH $ 910.00 $ 27,024.10 $ 4,053.61 $ 31,077.71 CONCLUSION: By implementing the above-recommended solutions the County of Elgin will have a centralized infrastructure that will address the current networK issues including: · Insufficient bandwidth · Aging workstations and servers · High cost of maintaining workstations · Supporting two mail systems · Aging Net Integrators Summary of Proposed Hardware Costs Citrix Servers PIX Firewalls HP Procurve Switches $ 20,036.45 $ 16,820.68 $ 15,295.06 Total $ 52,152.19 This will be funded from the Information Technology capital budget which currently as a balance of approximately $130,000. Summary of Proposed Software Licensing Costs Citrix Novell ZenWorks for Desktops Novell NetWare 6.5 Novell NetMail $ $ 18,233.25 $ 36,639.00 $ 4,830.00 Total $ 96,202.30 This will be funded from several Information Technology budget accounts that are expected to have a surplus at the end of 2003. These include Support & Maintenance, Licenses and Consulting with a total expected surplus of approximately $115,000. Summary of Annual Maintenance Costs Citrix Servers (3 ear term, amount x 3 PIX Firewalls HP Procurve Switches Citrix Novell ZenWorks for Deskto s Novell NetWare 6.5 Novell NetMail $ 852.54 $ 5,379.42 $ 2,156.25 $ 6,957.50 $ 3,881.25 $ 12,420.00 $ 1,035.00 $32,681.96 Total If the 2004 Information Technology budget is not decreased from 2003 levels there will be sufficient funds in the budget to cover these additional maintenance costs. RECOMMENDATION: THAT the above recommended hardware and software be implemented and THAT funds be allocated from the approved 2003 Information technology budget Respectfully Submitted Approved for Submission ~d-- Alia Reitsma Manager of Information Technology 4) Mark G. Mc . 0 aid Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Helen L. Notte, General Manager, Long-Term Care DATE: November 15,2003 SUBJECT: Compliance Reports: Terrace Lodge INTRODUCTION: Ministry of Health and Long-Term Care's Dietitian and Environmental Compliance Officers visited Terrace Lodge on October 1,2, and November 7, 2003, respectively. This report is presented for Council's information. DISCUSSION: Compliance Officers visited Terrace Lodge on October 1, 2, and November 7, 2003, respectively. Their reports have been summarized for Council's information. With respect to dietary, the Officers noted: ~ Variety of foods offered to residents needed review. Adjustments have been made. ~ The dining experience is rushed. This has been resolved. ~ The organization of dietary services needed review. The review is in progress. Adjustments will be made as necessary. With respect to environmental, the Officers noted: ~ Privacy curtains needed to be adjusted. This has been done. ~ Chipped walls and ceiling tiles needed to be repaired. Work will begin immediately but longer term projects will be included in the proposed 2004 capital budget. ~ A junction box required a cover. This work has been completed. ~ The location of clean linen carts needed to be reconsidered. This has been resolved. This report is for Council's information. CONCLUSION: Ministry Dietary and Environmental Compliance Advisors visited Terrace Lodge on October 1, 2 ànd November 7,2003. Their reports have been summarized for Council. Work has been completed where it was possible to do so within the approved budget. A work plan for the longer term projects will be brought forward to Council as part of the Lodge's proposed 2004 capital budget. This report is provided for Council's information. RECOMMENDATION: THAT the November 15, 2003 report, 'Compliance Reports: Terrace Lodge', be approved as presented. Respectfully Submitted Approved for Submission General Manager Long-Term Care J:fD Chief Administrative Officer - ~~ REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Archivist Cathy Bishop, Manager of Library Services DATE: November ¡th, 2003 SUBJECT: Signing Authority - Bayham Trillium Foundation Application INTRODUCTION The Archivist is providing assistance to the Bayham Cultural Committee in applying for a Trillium Foundation grant to develop a co-ordinated cultural plan for the community. This report recommends that the Archivist be authorized to sign a letter of support and application for this endeavour on behalf of the Elgin County Archives. DISCUSSION: The Municipality of Bayham has created a Cultural Committee to look at ways of co-ordinating cultural activities, tourism and marketing in the community. The Archivist has been assisting the committee given the Elgin County Archives vested interest in preserving and promoting the area's recorded heritage. The Committee is in the process of applying for an Ontario Trillium Foundation grant to support the development of a cultural plan for the community. The Archivist has been asked to issue a letter of support and sign the application as a collaborative partner. A copy of the letter is attached. There is no liability or financial impact to the County in supporting this venture. Staff recommend that the Archivist be authorized to sign the attached letter and subsequent Trillium application on behalf of the Elgin County Archives. CONCLUSION: The Archivist is providing assistance to the Bayham Cultural Committee to develop a cultural plan for the community. Staff recommend that the Archivist be authorized to sign a letter of support and application to the Ontario Trillium Foundation as a collaborative partner RECOMMENDATION: THAT the County Archivist be authorized to sign the attached letter and subsequent application to the Ontario Trillium Foundation as a collaborative partner with the Bayham Cultural Comrnittee. ~~"bm;tt"' Y.> d~ /2.0. Hi'!Y/. Brian 'sschaele ' Archivist ca~ Manager of Library Services Mark G. c onald Chief Administrative Officer Ontario Trillium Foundation 45 Charles Street East, Fifth Floor Toronto, Ontario M4Y 1S2 Dear Ontario Trillium Foundation: RE: BAYHAM CULTURE COMMITTEE This letter accompanies the grant application received from the Bayham Historical Society on behalf of the Bayham Culture Committee. I acknowledge and endorse this grant application being submitted to The Ontario Trillium Foundation by the Bayham Historical Society for the funding of the development of a Bayham Cultural Plan. I, Brian Masschaele, have been granted authority by the County of Elgin Municipal Council to support and sign the application and the collaborative agreement as Archivist for the County of Elgin. The following information is also enclosed to complete the application: · A brief outline of the organization's history (date established, mission statement and goals); · A list of the current members of our organization, including: names, positions, telephone numbers, addresses and occupations; · Address and contact information. Sincerely, Per: Name: Position: Brian Masschaele Archivist County of Elgin 2 6'" . . . . REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services DATE: 14 November 2003 SUBJECT: Vacation Carry-Over INTRODUCTION A Branch Assistant at the John Kenneth Galbraith Library has requested permission to carry over 2003 vacation credits into 2004. Human Resourc¡;¡s Policy 7.10 requires County Council approval of vacation carry-over requests. DISCUSSION: Staff has requested permission to carry over 2003 vacation credits into 2004. Title Library Carry-Over Reason Provided Branch John Kenneth 18 Y, hours Personal Assistant Galbraith/Dutton or 1 week & 3 days The County's Human Resources Policy 7.10, section (a), "Vacation Year/Scheduling and Pay, reads: "Employees must take their vacation during the year to which it refers and no carryover of credits to the following will be allowed unless recommended by the Management Team and approved by County Council." C.U.P.E. Collective Agreement Article XV, sub-section 15.07 reads: "Employees who are entitled to three or more weeks of vacation may upon providing written request prior to November 15th to the director of Human Resources and approved by the employer carry over to the next year any vacation entitlement in excess of two weeks providing that no employee shall carry over an accumulation of more than two weeks vacation entitlement at any one time. Such carry over must be utilized within the year in which it is being carried over and payment for such carry over will be made at the current rate of pay which the employee is earning at the time the vacation is actually taken. Such requests shall not be unreasonably denied." CONCLUSION: County Council is being asked to approve vacation carryover for one staff member of the Elgin County Library system. Human Resources Policy 7.10 "Vacation Year/Scheduling and Pay', grants authority to County Council for such requests. RECOMMENDATION: THAT the November 14, 2003 report, Vacation Carry-Over be approved as presented. Respectfully Submitted q¡d# Cathy hop Manager of Library Services REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services Brian Masschaele, Archivist DATE: 31 October 2003 SUBJECT: Purchase of Microfilm INTRODUCTION Negative microfilm of the St. Thomas Times-Journal and St. Thomas City Directories is available for purchase at a cost of $8,500 plus applicable taxes. Two community organizations have donated funds to the Elgin County Archives to assist in this purchase. This report acknowledges these donations. DISCUSSION: Negative microfilms of the St. Thomas Times-Journal from 1906-1950 and St. Thomas City Directories from 1865 - 1975 are currently for sale from a London microfilm vendor. Total purchase price is $8500 plus applicable taxes. Ownership of these negatives is of tremendous value to both the Elgin County Archives and the St. Thomas Public Library given that they will enable future duplication of these films for a variety of purposes. Staff are recommending that the microfilm be purchased for the Archives. The Elgin St Thomas Archives Association, through a grant obtained from the City of St. Thomas, has agreed to donate the sum of $6000 towards this purchase. The Elgin County Branch of the Ontario Genealogical Society has agreed to donate $1000 towards this purchase. The remaining sum of $1 ,500 plus taxes can be accommodated through the 2003 Archives budget. Staff recommend that these donations be accepted, with a letter from the Warden and County Council be issued in appreciation. CONCLUSION: The Elgin County Archives has received two donations towards the purchase of negative microfilms. This report recommends that these donations be accepted with a letter of appreciation sent RECOMMENDATION: THAT staff be permitted to purchase negative microfilms of the st. Thomas Times- Joumal from 1906-1950 and St. Thomas city Directories from 1865 -1975 from a London microfilm vendor at a cost of $8,500 and; THAT the donation of $6000 from the Elgin St. Thomas Archives Association and $1000 from the Elgin County Branch of the Ontario Genealogical Society to the Elgin County Archives to assist with the purchase of negative microfilm be accepted and; THAT the remaining sum of $1,500 plus taxes be accommodated through the 2003 Archives budget. AND THAT the Warden issue a letter of appreciation to both these organizations on behalf of County Council. Respectfully Submitted ~ ~~.ot?",,£.M. Brian sschaele v Archivist ~ct~~-I.~v Cathy B' op Manager of Library Services ~~'j" Mark c a Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services DATE: November 18, 2003 SUBJECT: Vacation Carry-Over INTRODUCTION A staff person at the Main has requested permission to carry over 2003 vacation credits into 2004. Staff were on sick leave from January 15th until August 23rct and is currently on a modified work schedule. This has made it very difficult for staff to schedule their vacation. Human Resources Policy 7.10 requires County Council approval of vacation carry-over requests. DISCUSSION: Staff has requested permission to carry over 2003 vacation credits into 2004. Library Carry-Over Main Office 42 Hours or 2 weeks The County's Human Resources Policy 7.10, section (a), "Vacation Year/Scheduling and Pay, reads: "Employees must take their vacation during the year to which it refers and no carryover of credits to the following will be allowed unless recommended by the Management Team and approved by County CounciL" C.U.P.E. Collective Agreement Article m, sub-section 15.07 reads: "Employees who are entitled to three or more weeks of vacation may upon providing written request prior to November 15th to the director of Human Resources and approved by the employer carry over to the next year any vacation entitlement in excess of two weeks providing that no employee shall carry over an accumulation of more than two weeks vacation entitlement at any one time. Such carry over must be utilized within the year in which it is being carried over and payment for such carry over will be made at the current rate of pay which the employee is earning at the time the vacation is actually taken. Such requests shall not be unreasonably denied." CONCLUSION: County Council is being asked to approve vacation carryover for one staff member of the Elgin County Library system. Human Resources Policy 7.10 "Vacation Year/Scheduling and Pay', grants authority to County Council for such requests. RECOMMENDATION: THAT the November 14, 2003 report, Vacation Carry-Over be approved as presented. Respectfully Submitted (~~~ Cathy Blsh Manager of Library Services Approved for Submission 3E~f.!¡P~q Ma k G. Mc onald Chief Administrative Officer CORRESPONDENCE - November 25. 2003 Items for Consideration 1. R.A. (Bob) McCaig, President, Green Lane Environmental Group Ltd., concerning the participation of all municipalities in the County of Elgin in the Green Lane Community Trust. (ATTACHED) 2. William Varga, Mayor, Town of LaSalle, with a resolution urging the new Liberal Government to begin debate and eventual implementation of no smoking within all retail/business/entertainment establishments throughout the Province. (ATTACHED) 3. Hazel Soady-Easton, Deputy Clerk, Town of Minto, with a resolution requesting the Minister of Health to increase the allocated compensation for Nurse Practitioners. (ATTACHED) 4. Ken Loveland, Clerk Treasurer Administrator, Municipality of Dutton/Dunwich, with a resolution requesting that the level of ambulance service in the Municipality of Dutlon/Dunwich be increased to the same levél as the other facilities within the County. (ATTACHED) (Update from Ambulance Administrative Co-Ordinator to be faxed out) 5. Nominations for the three positions on the Elgin County Land Division Committee to be filled effective January 1, 2004: Municipality of Central Elgin and Township of Southwold - Bill Walters Municipality of West Elgin - Duncan McPhail Township of Malahide - Kathleen Schaper 6. R. Millard, CAO./Clerk, Township of Malahide, requesting that the County Director of Human Resources assist the Township of Malahide with upcoming Union negotiations. (ATTACHED) 7. Ulli Watkiss, City Clerk, City of Toronto, with a resolution calling on the Ontario Government to rescind Bill 210, to abandon plans for deregulation and privatization of Ontario's electricity. (ATTACHED) Correspondence to Municipality of Dutton/Dunwich (ATTACHED) 1. Chief Administrative Officer- DRAFT response re: Increasing Ambulance Service in Dutton/Dunwich. 5 E .Green Lanet I nVlronmen a ~"councII 0'0 ,g-i>b "'~ % ~¡. ¡-- '" or ~ /.¡;, Winne( ~o~ ~t&Mlnlf'\\1-'ð' , . ,"', ' " GROUP LTD. ' '" ' P.O. Box 790, Lambeth Station, London, Ontario N6P 1R7 Fax: (519) 652-9447 Tel: (519) 652-9284 ,-", ." ",';i, I;~ \:':., ..".' '¡:'~Þ''''''- $;Uf~, "c-:'¿fii;;,.-i""~].,._,,-J:~ ~ R""<"'" .'1'i, ';;J{--t!;W"'Mof.. .. ~\;¡,'"?f=''f¡¡¡''' ", -. .Þ ~~ .Q~-- -<'-...... ü~t ftftft1:., S't:i""' ~-= ~ September 22, 2003 ~"I%:l~~~:~'ê¡'JiJj~ Mark McDonald, CAO County of Elgin 450 Sunset Drive St Thomas, Ontario N5R 5V1 Dear Mark, I am writing to express my thanks to County Council for the reception and dinner with the Green Lane Community Trust. Your hospitality was warm and gracious and very much appreciated. In conclusion I want to reiterate the value that the greater community can share should all municipalities in Elgin join and participate in the Green Lane Community Trust. To that end you might consider canvassing with council your role in coordinating such an effort. Regards, Green Lane Environme ~,/i. ?no R. A (Bob) McCaig President ReCYcledPaper~ 1H/22/H3 22:H9:21 EST; ASSOGIATION OF?-> 519 633 7661 GLERK-EIyin Go Paye HH2 OCT-22-D3 WED D4:14 PM 26D FAX NO. 416 971 6191 P. Dl ¡.'I TOWN OF LASALLE, 5950 Maldan Road, LaSalle, ON N9H 1S4 P!Il)1)C: (519) %9-7770 Fax: (519) 969-4469 wcbmastcr(à)(own.Jasalle.on.cª O"lobcr 16, 2003. r Ion. Dalton McGllinty, Premier-Elect r,norn 361, Lcgisl111ive Building, Queen's Pari, Toronto, ON M7 A 1 A4 DB,ir Honourable Sir: ßI£;,_I"!!.';!riction on Smokinc¡ in Public: Places A", YOll and most of Ontario is aware. local municipalities throughout tile Provinc", have taken it upon ti\()ms"lv('\~ to ins!ílutc no smoking røstrktions within places of business including "ntûrtninment parlours, wilhin their communities. N; I1nliclpr.t,~d, it W~s a very cQntroversial issue (0 all (hose involved, and despite a divided community and numerous consultations with the public, the County of Essex instituted no smoking policies amongst its seven member municipalities, and implemented (his secia! change October 1 st, 2003, By ail accounts, businE'sses and residents of our communities are adhering to tt1is new law, and arö r"!'pecting the rights 01 non-smokers. Wo feel it has been a change for the better. and CCI t1'<lnlý in tfle hest health Interests of all those wl)o patronize businesses throughout our communili';$, We leGI SI¡Ongly however, in considering that we have taken the initiative of implementing such a $tlong policy, that it ",:mains a Provincj¡¡ responsibility to likewise embrace an equally strong pos1llon in this reg~rd. Who bellor th,,11 tha Provincial Government, with statistics in hand regarding the health hazards of smol\ÌIlÐ. validated by the associated costs incurred by Ol1tario taxpayers, to implemel1t such a drastic socialist chango, Wo thf)r?fol'e urge the ncw Liberal Government, to begin debate and eventual implementation of no smoking within all rotaillbll!;:iness/entertainment establishments throughout the Province. A copy of this correspondence is being forwarded 10 all Ontario municipalities for their support, imd w.;:; look forward" positive response from our Government. 1'h"rlk you. Yours tru!y, Wilh¡,m (£Jill) VÐI'ga, M"yor (O.c, Dr/Ice Crol.i"r, MPP Essex G.<;. SandrR Pupat¡¡IIO, MPPWindsor-West C.I;. Dwight DUl1c~n Mf'P Windsor"St. Clair c c. All Ontario MlmicipaliUes TÜI-__Iß~,"",-~.""'lMft1o(oáo!'''__ -.__ ~1/~"""'I'»ð¡¡.'Qf'~_IM~.U· " _o...u.wÐ).kI ~HrlÜ'n.~...._ 11/18/83 23:89:81 EST; ASSUCIATIUH UF?-} NOV-I0-03 MON 03:12 PM 260 519 633 7661 CLERH-Elgin Co Page 887 FAX NO. 416 971 6191 P. 06 'fhe Corporation of the Town of Minto 5941 Hwy 89, RR 1 Harriston, Ontarío NOG lZO (519) 338-2511 (519) 338-2005 Fax ha:lc1(@own,mì!jto.oll.ca Friday. November 07,2003 To: All ~mall Urban Municipalilic$ in Onlario: Tlw Councìl or Ihe Town of Minto at their regular CouI1cill11eeting on October 29, 2003 unanimously ndoptcd lhis Resolution; ï '/fA 1': 1111.? Town q( Mill to puss a Resolution to appeullo the Ontario Minister of Health ill requL'sting to increase the allocated compensation for Nurse Practilionersfi"ol1l $IJO.OOIJ to $[50,000 per yem" to cover their operating cost.,> in as.!iisting Ontario's under s(wvicr::d medical area,'>,- IIND Ji'UR'I1/ER TIIAT: A copy of t¡¡is Resolution be forwarded to all municiptllities in Ontario, Ted Amoll, ¡H.P.P., Waterloo-Wellingtoll, the Minister a/Ilealth, the Deputy Minister <?I'Ilealtlt and all OSUM municipalities. Pkasc present this Rcsolutíon to your members of Council for their consideration and endorsement. YlltlrS truly, I laze! Soady-Easton Deputy Ck:rk ~~........-_.......-..---- --, ...........___.........-'"'u .. '" ..__.. , ~~~_..-m. . .--. _..~~, ,'" .... MAYOR Rien Van Brenk 31760 Erin Line R. R # 1, Fingal NOL 1 KO DEPUTY MAYOR Bonnie Vowel 259 Mary Street Dutton, NOL 1JO lvf ~cil.ft'y ofVu:.tton(VlMIWJLcJv Box 329.199 Main Street. DUlTON, Ontario NOllJO Telephone: 762-2204 Fax No. 762-2278 Clerk Treasurer Administrator Ken Loveland COUNCILLORS Gerry Leeson 214 Jordon stBox 174 Dutton, NOL1JO Rosemary Sealey 29136 Pioneer Line RR#1 Dutton, NOL 1JO John Yokom 32543 Pioneer Line RR.#1 lena Station NOL 1 PO REc-"e¡pti\'ED' 'bruV November 5,2003 NOV H) 2OIJ3 COUNTY Of ElGl1II ADMINISTRATIVE SERVICES The County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Attention: Mark MacDonald Dear Mr. MacDonald, Re: Ambulance Service The Municipality of DuttonjDunwich is currently negotiating a new Rental Agreement with Thames Valley Emergency Services. As part of the discussions, Council expressed concerns regarding the lace of 24 hour staffing of the facility as well as the lack of defibrillating equipment, which is available at other Ambulance Stations in Elgin County. AB a result of these discussions, the attached motion was passed requesting that the level of service in our facility be raised to the same level. If you require any additional information please contact the undersigned. Yours truly, ~ Ken Loveland Clerk Treasurer Administrator KL:ht Encl. if¡; iJ:<: THE MUN , IPALITY OF DUTTON/DUNWICH MOVED BY DATE rQ-,. l... ,:J.J, ~ 0' ~ SECONDED BY / -7l;,~í;!;f ::~~~7, t CCh~~~! 6~~ :~<~O~Q ~. ~ --- _" - -' _______ T <..J , ~ _J _ u / 1""'- U....~.~/J)..H ..~º ~ / R S'~ I€~ I OJ) -rV" ~bj¿",,<~ f~~~,,/, - ",-rt=:. / f'.,.~ f' 0. C- ,/,~~, Ìu oR, ~ ~ CARRIED /~þ^ . s¿Q--- CF_.__. -.___ Mayor 1'\0 \) 77\ ~~ The Corporation of the Municipafitg of Centra[ 'Efgin 450 Sunset Drive, 1 st Floor, S1. Thomas, Ontario N5R 5V1 Ph. 519'631-4860 Fax 519-631-4036 September 23'd, 2003 Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 RECeIVED SEP 25 _ Dear: Ms. Heffren: !tm~w·m¡j. nf1il_ .' .", !S ,-rJ'&J." ._c --. ''''. '~"'. ,v~"'~."'."'" -y ,""1<~~~~ >&ìJ~w,~~;1;to..~ 'Çi~~;f~ ,f<1..;. ~:TI- ~~Jðf.~,y Re: Replacement of Member on the Elgin County Land Division Committee Please be advised that Council discussed your correspondence dated September 17th, 2003 with respect to the above noted matter at their meeting dated Monday, September 22"d, 2003 and the followiflg resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin approve the following nomination: Bill Walters to serve on the Elgin County Land Division Committee, covering the area of The Township of Southwold east of County Road 20 (Union Road); and Municipality of Central Elgin west of County Road 30 (Highbury Road), County Road 28 (Centennial Road), County Road 22 (Fairview Road) and Hawk Cliff Road south of 2"d Concession, including Port Stanley; AND FURTHER THAT: This recommendation be forwarded to County Council for their consideration. CARRIED. If you have any questions or concerns with respect to this information, please feel free to contact me at the municipal office. Yours truly, ~j(~ Dianne Wilson Deputy Clerk c.c. Bill Walters TOWNSHIP OF SOUTHWOLD 35663 Fingal Line Fingal, ON NOL 1 KO Phone: (519) 769-2010 Fax: (519) 769-2837 Email: twsouth@execulink.com October 7,2003 RECEIVED Mrs. Sandra J. Heffren County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 OCT 9 2003 OOURTý6f~ "'_!~~'H,¡r¡;",,~~IJ\~¡¡: Af1~ ~\~":\j,., t !"í,:»,!,.3'» l"" ,w·t,f1 ~~!4Ø'.....,v Dear Mrs. Heffren: The Corporation of the Township of Southwold at its regular Council meeting held on September 29, 2003 passed the following resolution: "THAT the Council of the Township of Southwold approve the following nomination: . Bill Walters to serve on the Elgin County Land Division Committee, covering the area of the Township of Southwold east of County Road 20 (I,Inion Road); and Municipality of Central Elgin west of County Road 30 (High bury Road), County Road 28 (Centennial Road), County Road 22 (Fairview Road) and Hawk Cliff Road south of 2nd Concession, including Port Stanley; AND FURTHER THAT this recommendation be forwarded to County Council for their consideration." Please contact the Township for any additional information. Thank you. Yours truly, ~1r/1~ Tena Michiels Deputy Clerk '([IrE ¿ffiutticipmif~ nf ~ro ~Igitt RECEIVED October 24, 2003 OCT 26_ COUNTY OF ELGIN ADMINtsmA11VE SERWB County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Attn: Sandra Heffren Dear Madame: RE: ELGIN COUNTY LAND DIVISION COMMITTEE In response to your letter dated September 17, 2003 regarding the above noted subject, please be advised that the Council of the Municipality of West Elgin, passed the following resolution at its meeting held on October 23, 2003. Properly Moved and Seconded: RESOLVED that Council of the Municipality of West Elgin hereby nominates Duncan McPhail to represent West Elgin on the Elgin County Land Division Committee. DISPOSITION: Carried. Should you require any further information please contact the undersigned directly. Yours truly, ÎL-'/M-'./ JJ ~ Norma I. Bryant, Hon{Ä' AMCT Clerk 22413 Hoskins Une, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519J 785-0644 10/17/2003 02:30 7735334 MALAHIDE PAGE Ø1 ---- Township of MALAHIDE 87 John Street South, A"¡lmer, OntariO N5H zC3 Telepbone: (519) 773.5344 Fax: (5 t 9) 773.5334 :r;:mai1: malabide@t0wn8bip.roaIahide.on..:a www.rownship.malahide.on.ca October 17, 2003 Mrs. Kathleen Schaper, 28 Elm Street, Springfield, Ontario. NOL 2JO Dear Kathleen: RE: Land Division Committee Malahide Township Council wishes to thank you for allowing your name to stand with respect to the position on the Land Division Committee Board. Malahide Township Council passed the following Resolution on October 17,2003: THAT Malahide Township Council hereby nominate Kathleen Schaper as the Township representative on the Elgin County Land Division Committee. We have submitted your name to the Land Division Committee for consideration by the Elgin County Council. Yours very truly, TOWNSffiP OF MALAHIDE ¿J0~ R. MILLARD, C.A.O./CLERK .' Copy - Land Division committee/' H:\djana.\dìnntl.~s files\Randy 200J\tdc appointmcnt- Sbapcr.wpd RANDAlL R. MILLARD C.A.O.ICI",.k Emad: d.:tk@tOwnlihip.m",h1hide:.oI\.ca STJSAN E. WIL50N T_ Email: trcaslIrIX@tQ\Vn!lhip.m<Ùahide.ufi.cri _._ 11/17/20~ ~: 48 _~35334 MALAHIDE PAGE 01 Township of MALAHIDE S7 John Street SOllth, Aylmer, Ontario N5H 2C3 Telephone: (519) 773-5344 Fax: (519) 773-5334 Email: malahide@townslúp.malahîde.on.ca www.town.lúp.malabide.on.ca November 12,2003 W8~©ËD 0"fil\ big' l_ -, County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5Vl Attention: Mr. Harley Underhill Dear Sir: RE: Malahide Township - Union Negotiations. The Corporation of the Township of Malahîde hereby requests that the County of Elgin permits their Director of Human Resources, Hadey Underhill, to assist the Township ofMalahide with upcoming Union negotiations. We thank you for your attention to tillS request. Yours very truly, TOWNSHIP OF MALAHIDE ß~ R. MILLARD, C.A.O.lCLERK H~\diana\di!\)a'5 ti!es\Union\countyrequestnov, 12.wpd RANDAll. R. MILLARP C,AO./Clerl< EmaU: dcrk@tf.n\o'TIschip.malahidc.or\.(".sl SUSAN E. WILSON Trea.~ Emaû¡ tt'casUi::cr@town~hip.m:ililhidc:.o[l..~~ RECEIVED City Clerk's Office OCT M_ (Jl!j1iJJ!11!W ID!F iEJ.íIjg rN,",¡f¡j!¡¡¡líë:tW)t¡;¡j};:~\,'- ., ·kL:;~,,,., ,,,t-;::':';1. >.,"^.".~__",__".'~:~:~" Secretariat Marilyn Toft Council Secretariat Support City Hal!, 2" Floor, West 100 Oue,n Street West Toronto, Ontario M5H 2N2 um S. Watkiss City Clerk Tel: 416·39z.7032 Fax: 416·392·2980 e-mail: mtoft@toronto.ca Web: www.toronto~ca ~IORONIII Ref: 2003-11-F(2) October 2, 2003 ALL ONTARIO MUNICIPALITIES WITH A POPULATION OVER 50,000: City Council, at its meeting held on April 14, 15 and 16, 2003, re-opened Policy and Finance Committee Report No.1, Clause No.9, headed "For-Profit Status of Toronto Hydro-Electric System Limited - Bill 210, Electricity Pricing, Conservation and Supply Act, 2002", for further consideration. City Council, at its meeting held on September 22, 23, 24 and 25, 2003, subsequently adopted the balance of the following Motion, without amendment: F(2) Request to Provincial Government to Abandon Electricity Deregulation and Privatization Moved by: Councillor Walker Seconded by: Councillor Moscoe "WHEREAS City Council at its meeting held on February 4, 5, and 6, 2003, adopted, without amendment, Policy and Finance Committee Report No.1, Clause No.9, headed 'For-Profit Status of Toronto Hydro-Electric System Limited - Bill 210, Electricity Pricing, Conservation and Supply Act, 2002'; and WHEREAS the Ontario government's electricity deregulation and privatization policy has clearly been a disaster; and ". WHEREAS the various electricity policies implemented by this provincial government over the past six years have imposed hundreds of millions of dollars of additional costs on local distribution companies and their customers; and ../2 -2- WHEREAS the government has now enacted Bill 210, The Electricity Pricing, Conservation and Supply Act, 2002 (the 'Act'), wmch requires each municipality to decide whether to continue to operate its local distribution utility as a for-profit corporation (as required by previous legislation) or allow it to become a zero-return on equity corporation with various additional restrictions (the so-called 'non-profit' status); and WHEREAS the Act gives only an appearance of choice for citizens and their elected municipal representatives, because it places onerous and punishing financial consequences on the local distribution company (LDC) and the municipal shareholder if it opts for the 'non-profit' model; and WHEREAS this false choice seems only to serve as an attempt to scapegoat municipalities and their local distribution companies (LDC) for the provincial government's disastrous electricity policies; and NOW THEREFORE BE IT RESOLVED THAT, in accordance with §27-49 of Chapter 27 of the City-~f Toronto. Municipal Code,-Folky, and Finance Committeè Report No.1, Clause No.9, headed 'For-Profit Status of Toronto Hydro-Electric System Limited - Bill 210, Electricity Pricing, Conservation and Supply Act, 2002', be re- opened for further consideration; - AND BE IT FURTHER RESOLVED THAT City Council call on the Government of Ontario to rescind Bill 210, to abandon plans for deregulation and privatization of Ontario's electricity in accord with the wishes of the people of Ontario, to develop and implement a renewed vision for public power in Ontario, and to: (1) stop the sell-off of public generating stations and local hydro utilities; (2) stop paying higher deregulated prices to electricity producers; and (3) implement genuine energy conservation policies and expand clean, renewable energy sources; AND BE IT FURTHER RESOLVED THAT this Resolution be sent for action to: the Honourable Ernie Eves, Premier, and the Honourable John Baird, Ontario Minister of Energy; and for information to: Dalton McGuinty, MPP; Howard Hampton, MPP; Shelly Martel, MPP; Michael Bryant, MPP; and for endorsement to: the Association of Municipalities of Ontario, and to all Ontario municipalities with populations greater than 50,000." ~?/h/ for City Cler,¡! M. Toft/gc ../3 Sent to: -3- Premier, Province of Ontario Mr. Dalton McGuinty, M.P.P., Leader of the Liberal Party Mr. Howard Hampton, M.P.P., Leader of the New Democratic Party Ms. Shelly Martel, M.P.P. for Nickel Belt Association of Municipalities of Ontario All Ontario Municipalities with a population over 50,000 November 18, 2003 The Municipality of DuttonlDunwich P.O. Box 329 199 Main St. DUTTON, Ontario NOL 1JO DRAFT Attention: Ken Loveland, Clerk Treasurer Administrator Re: Ambulance Service This is in response to your letter dated November 5, 2003, in which it was indicated that Council expressed concerns regarding the lack of 24-hour staffing of the ambulance facility, as well as the lack of defibrillating equipment. The issue of 24-hour on-site staffing will be carefully reviewed early in 2004. I would be pleased to respond back to Council at that time. As you are likely aware, the current overriding priorities regarding ambulance services in Elgin County are the transition of service providers to Thames EMS and the relocation of the St. Thomas Ambulance Base. With respect to defibrillator equipment, the ambulance vehicle is equipped with a certified defibrillator, as well; there is a spare certified defibrillator available at the Ambulance Base. This is available for use in cases where the vehicle is occupied responding to a call. First responders living in the community would be able to provide "first response service" with the spare defibrillator. I appreciate the opportunity to respond to your Council's concerns. I, and the Ambulance Administrative Co-Ordinator, would be happy to come and speak to your Council at yoùr convenience. Sincerely, Mark G. McDonald, Chief Administrative Officer; cc Larysa Andrusiak CORRESPONDENCE - November 25. 2003 Items for Information -(Consent AQenda) 1. Bill Arnot, Branch Chair, St. John Ambulance - St. Thomas-Elgin Branch, with a "Certificate of Appreciation" for support received from the County of Elgin. (ATTACHED) 2. Thank you from the Heart and Stroke Foundation of Ontario in memory of Dr. Norm Marshall. (ATTACHED) Thank you from Sue Sheriff, the Brush Family and the Marshall Family in memory of Dr. Norm Marshall. (ATTACHED) Thank you from Marjorie Gibson in memory of her brother Jack Hales. (ATTACHED) Thank you from the Volkaert Family. (ATTACHED) . Thank you from the Dutchak Family. (ATTACHED) 3. Port of Cleveland, Cleveland-Trans Erie Ferry Feasibility Study, Canadian Officials Visit, background and feasibility study. (ATTACHED) 4. Bev Padfield and Family, thanking the County for funding their trip to the AMEMSO Award of Merit in honour of Bob Padfield. (ATTACHED) 5. Frank Ingratta, Deputy Minister, Ministry of Agriculture and Food, acknowledging Council's support of the County of Bruce's resolution concerning the crisis facing Ontario livestock producers and related industries. (ATTACHED) 6. Honourable Gar Knutson, M.P., Elgin-Middlesex-London; with information about the Municipal Rural Infrastructure Fund (MRIF). (ATTACHED) 7. Michael D. Harris, Ontario's Promise, outlining the achievements to date experienced by Ontario's Promise. (ATTACHED) 8. Honourable Wayne Easter, Solicitor General of Canada, acknowledging Council's position concerning the National Firearms Registry. (ATTACHED) (additional information - "Straight Talk About The Canadian Firearms Program - Facts, Figures and Key Messages" available for viewing in Administrative Services) 9. Leo Nusink, Region Director, Ministry of Health and Long-Term Care, regarding Councils' resolution concerning the Southwest Mental Healh Implementation Task Force report. (ATTACHED) 10. ROMAlOGRA Combined Conference Registration Form, Conference Preliminary Program and Accommodation information. (ATTACHED) æ St. John Ambulance Saint-Jean ph.(519) 633-2290 fx.(519) 631,3368 e-mail: st.thomas@on.sja.ca St.. Thomas - Elgin Branch, 656 Talbot Street St" Thomas, Ontario N5P IC8 RECEIVED OcXoOOv, 2003 OCT 24 2003 COUNlY OF ELGIN ADMINISTRATIVE SERVICES Ccwpor¡;;¡;Lwyv oft'h.€/ Cð1AÆ'I.ty ofE'Lg-£w 450 S~Vvw¡v St: ~ Onrcww- N5'R 5Vl Vect.f' Sw(Metd.cvwz¡: Að-' Ch.cú¥ far t'h.€/ b.".-CVIIl.Ch- I ~ your efþvt}: I CI.#'II ~ he.ve.wíßv CV Ce¥f:'¡fú;cr.;t;¡v ofAþþve.<;.£cæWYV Ú1I honot..w of your ðUþþort~ded£cc¡;t'WYVL&t'h.€/St: ~-E'Lg-£w b.".-CVIIl.Ch- of St: J ofwt.,A mbulct.n.œ: W¡v liCþþvwú;¡;(;¡v your effm-t Ú1I ~thi:4F b.".-CVIIl.Ch- òþe-vc¡;(;¡v e{fec:t'/JV~ Ú1It'h.€/~. OI'\.C€/ ~ thcu\Jv yOU/. ~ 13 íL/; A vJllOt' 13vCVlll.Ch- ch.cú¥ :~ 'tionouvð'ér AwcwdM13v~~Yow . United Way olElgln_SLThomos Heart and Stroke Foundation of Ontario 1920 Yonge Street 4th Floor Toronto, Ontario M4S 3E2 Tel. (416) 489-7100 Fax (416) 489-6885 <>-mail, mailra2hsf.on.ca HONORARY PATRON The Honourable James K. Bartleman Lieutenant Governor of Ontario BOARD OF DIRECTORS Elaine Roper Chair of the Board Gary P. Kaye, C.A Past Chair of the Board Members Paul C. Carder Fe1ix Chee Alastair Ferguson, Ph.D. Anthony Graham, M,D Paul Hines, C.A Gillian Kerr, Ph.D, Mimi Lowi~ Young Dianne Mathieu Gordon Mae, M.D Barry J. Monaghan Anan Reynolds Duncan Stewart, M.D: Jeffrey I. Weitz, M.D PRESIDENT AND CEO Andrew Scipio del Campo FOUNDATION SECRETARY Pauline Wijeyesekera Formore heart and stroke infonnalion, visit www.heartandstrolœ.ca or call1-888-HSF-INFO (473-4636). Affiliated with the Heart and Stroke Foundallonofcanada BusIness Number 10747 283;9 RROOO1 ~ HEAR[ AND STROKE FOUNDATION OF ONTARIO Finding answers. For life. October 9, 2003 Corporation of the County of Elgin 450 Sunset Dr St Thomas, ON N5R 5Vl Dear Valued Donor / s, THANK YOU very much for your recent donation to the Heart and Stroke Foundation of Ontario in memory of Dr. Norm Marshall. Your gift allows us to continue supporting essential heart and stroke research and health education initiatives. For example, one recent success has been the opening of The Heart and Stroke / Richard Lewar Centre of Excellence for Cardiovascular Research. The centre is designed to promote discovery and innovation in heart disease and stroke research, enabling some of Canada's best researchers to more effectively collaborate in developing new gene-based approaches to diagnosing and treating Canada's deadliest cardiovascular problems. Your generosity allows us to continue to focus on similar best-in-class research initiatives that will ensure the most positive impact on the health of Canadians. As we continue our work, we are committed to keeping you informed about how your valuable support is helping thousands of Canadians. 1 invite you to visit us at www.heartandstroke.ca or call our Health L'lformation Service at 1-888-HSF- INFO to order free information on heart disease, stroke, and healthy living. On behalf of those who are benefiting today from your kindness, thank you again for your generous donation. Regards, l\....'-- \r Cr Andrew Scipio del Campo President and C.ED. - ----- Cleveland-Cuyahoga County Port Authority OneCleveldndCenter 1375 E Ninth St., Sui!e1650 CleveIdnd, Ohio 44114-1786 216.241..8004 teI 216.241.8016 fdX Cleveland-Trans Erie Ferry Feasibility Study Canadian Officials Visit Monday, October 27, 2003 Attendees Cleveland Rose Ann DeLeón - Port of Cleveland Beth Long - TranSystems Corp Mary McDonnel- TranSystems Corp Stuart Theis - Theis Marine Canada Dennis Crevits, Deputy Mayor, Mnnic. of Central Elgin Donald Leitch - Chief Admin. Officer, Mnnic. of Central Elgin Lloyd Perrin, Dir. Of Physical Services, Mnnic. of Central Elgin David Rock - Mayor, Central Elgin Bob Wheeler - Manager, St. Thomas ED Corporation Rien Van Brenk, Councillor, County of Elgin Additional Invitees include: Fran MigJiorino, State of Ohio Dennis Roche, Conv. & Visitors Dave Goss, Growth Assoc. 9:05 a.m. · Arrive Burke Lakeftont Airport · Met by Rose Ann and brought to Port offices 9:30 a.m. · Meet with Gary Failor, Executive Director & Cleveland Participants · Briefupdate of Feasibility Study by Mary McDonnel & Stu Theis 10:30 a.m. · Tour Port of Cleveland facilities, and lakeftont area · Brief stop at Science Center and/or Rock & Roll Hall of Fame & Museum (time permitting) 12:00 p.m · Lunch @ Sans Souci, Renaissance Hotel, Tower City 2:00 p.rn. · Driving tour of Cleveland area o Flats o Warehouse District o Downtown o Gnnd Arena/Jacobs Field o University Circle 4:00 - 5:00 p.m. · Return to Burke Lakeftont Airport for return flight CLEVELAND-CUYAHOGA COUNTY PORT AUTHORITY TRANS LAKE ERIE FERRY FEASIBILITY STUDY BACKGROUND A primary mission of the Cleveland-Cuyahoga County Port Authority is to manage and provide maritime facilities which will support economic growth in the Northeast Ohio area region on the Southern shore of Lake Erie. Created in 1968, the Port Authority has continued to be an important element in the growth of Cleveland's reputation as a significant international and domestic marine shipping location. It has been designated as a Foreign Trade Zone which benefits local manufacturers, their customers and suppliers. In addition, since 1993, through its Development Finance Group, the Port has also assisted in public-private fmancings involving a variety of projects which have contributed to local economic and employment growth. It is a taxpayer supported agency with a Board consisting of representatives of the City of Cleveland and Cuyahoga County. There is a significant amount of trade between manufacturing and other industries operating in the Lake Erie Region of the United State and the Province of Ontario in Canada. In recent years, truck traffic serving these areas as well as the rest of the US and Canada has grown at a tremendous rate. Not surprisingly, particularly at the Detroit-Windsor border crossing between the US and Canada at the West end of Lake Erie and at the Niagara Frontier to the East, truck operators are meeting increasing costly delays. Moreover, since 9-11, security measures have made the delays even more severe where waits of 4 to 5 hours at border checkpoints are not uncommon. Prompted by the above described facts and conditions, the Port has obtained funding from the US Federal Highway Administration to conduct a comprehensive Feasibility Study of possible ferry routes directly across Lake Erie between the US and Canada which would help alleviate the difficulties described above as well as related highway congestion, safety and other environmental effects that heavy truck traffic on the existing arteries creates. In addition, the Study will examine the issue of whether 2. such service might also assist in handling the growth of auto and passenger traffic between the US and Canada for business and recreational purposes. TIIE FEASIBILITY STUDY In the past few years, there have been other studies undertaken with regard to ferry activity in the region. Indeed, the Port had some preliminary work performed on the subject in 1999, but it was not in sufficient detail to do much more than suggest that there were possibilities. Moreover, entrepreneurial groups have and currently are examining the possible launch of such operations on Lake Erie and elsewhere on the Great Lakes. With its Feasibility Study, however, the Port seeks to produce a work product far superior to earlier efforts and to have it sharply focused on practical issues and to create a document which will be "investment grade;" i.e., that an operator and/or investor will have such information at hand which will permit a solid and reasonable business decision as to going forward with a ferry project. Following a bid process, the Port selected TranSystems, Inc. of Norfolk, Virginia to act as primary contractor to conduct the Feasibility Study. Other sub contractors have been employed by TranSystems to carry out various specialized portions of the Study. The Study commenced officially in June of 2003. It is expected to be completed by approximately Aprill, 2004. The Study consists of7 parts which to a large degree build upon each other. Those portions are: l) Market Assessment - US/Canada - Freight/Passenger 2) Transportation Assessment 3) Landside/Stakeholder Assessment 4) Vessel and Operations Assessment 5) Facility Assessment 3. 6) Financial Assessment 7) Overall Conclusions and Marketing Development PARTICIPANT DETAILS As stated above, the primary contractor on the Study is TranSystems. Leadership at TranSystems includes Mr. John Vickerman who will oversee all activities. The Project Manager is Mary McDonnell. Both of these individuals have extensive experience in maritime project development world wide. Mr. James Marquez, an attorney located in the Washington DC area has been engaged by the Port to assist the Study team with regard to legal and regulatory matters in the US and Canada. Mr. Marquez has previously served as General Counsel at the US Department of Transportation. Mr. Stuart H. Theis has been appointed by the Port to act as Administrator/Facilitator ofthe Feasibility Study and related matters. Mr. Theis has extensive Great Lakes/St. Lawrence Seaway experience as past President of a bulk carrier fleet on the Lakes and before that as an attorney and executive dealing in US and Canadian marine business matters. He is responsible for the overall coordination of the Project, contacts with other ferry operators and leading the marketing of the Project should the Feasibility Study reveal positive prospects. The sub contractors on the Project represent a wide variety of disciplines and enjoy excellent reputations in their respective fields. Included are well known consultants, Mr. John Leeper of Big Sky, Montana, Mr. C. Robert Ward of Victoria, BC and Capt. Jack Cox of Seattle, Washington; all of the foregoing having input on the market assessment portion of the Study and various operational issues. Vessel design and other technical matters will be reviewed by John J. McMullen Associates/Seattle and Northeast Technical Services/Cleveland, which will concentrate on Great Lakes operational matters. Price Waterhouse Coopers is being employed for financial analysis and development of high quality 4. models/business plan financial statements. For further information, please contact: Stuart R. Theis Theis Marine Consulting, LLC 8705 Whitetail Run Lane Kirtland Hills, OR 44060-8815 Phone 440/256-3171 Fax 440/256-3181 theismarine@adelphia.net Rose Ann Deleon, Director of Strategic Development Cleveland - Cuyahoga County Port Authority 1375 East Ninth Street- Suite 1650 Cleveland, OR 44114-1786 Phone 216/241-8004 Fax 216/241-8016 rdeleon@portofcleveland.com Ministry of Agriculture and Food Ministère de I' Agriculture et de I' Alimentation Office of the Deputy Minister 77 Grenville 9treet, 11 th Floor Toronto, Ontario M5S 183 Tel: (416) 326-3101 Fax: (416) 326-3106 Bureau du sous-ministre 77, rue Grenville, 11 e étage Toronto (Ontario) M5S 1 B3 TéJ.: (416) 326-3101 Téléc.: (4161326-3106 [OCT 21 200$ COUNTY OF ElGIN ADMiNISTRATIVE SERVlCeS October 20, 2003 Mrs. Sandra J. Heffren Deputy County Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI Dear Mrs. Heffren: Mr. Steve Peters, MPP for Elgin-Middlesex-London, has forwarded a copy of your letter supporting a resolution from the County of Bruce with respect to the crisis facing Ontario livestock producers and related industries. Iwouldlike t(),takl':this opportunity to respond to your concerns. The discovery of a single case of bovine spongiform encephalopathy (BSE) in Alberta has triggered a chain of events that has placed many industries under significant stress. Since May 20,2003, Ontario has committed $82.5 million to help compensate ruminant producers for losses resulting from the closure of international markets to Canadian ruminants and related products. These funds have been divided among three programs designed to facilitate the continued viability of Ontario's ruminant industry and provide immediate financial relief to producers. Application deadlines have now passed for the Canada Ontario BSE Recovery Program (Phase I) and the Ontario BSE Recovery Initiative (Phase 2, also known as the set-aside program). Applications for the slaughter component of Phase 3 are being accepted until October 31, 2003. The 2003 Advanced Ontario Agricultural Payment program - the second component of Phase 3 - provides an advanced payment to Ontario livestock producers from Ontario's portion of whole farm safety net progr~mming for the 2003 tax year. The advanced payment program will provide assistance to any producer of ruminant livestock (including slaughter cattle, backgrounded cattle, calves, beef and dairy cows, heifers, bulls, sheep, goats, buffalo and deer) who meets the program criteria. Producers who participate in Net Income Stabilization Account (NISA) andilleet the program criteria were sent a payment during the week of October 6,2003. Producers wl10 are not participating in NISA for 2002 will need to complete a 2003 advanced payment application form and submit the requested information by December 31, 2003. Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1 G 4Y2 Bureau principal du ministère: 1, rue Stone ouest, Guelph (Ontario) N1G 4Y2 Invite Ontario Home Invitez 'Ontario chez soi .../2 \,~ -2- Application forms and more information on Ontario's BSE recovery initiatives are available on our web site at www.omaf.gov.on.ca. The ministry also offers two toll-free numbers to help producers get answers to their BSE-related questions: the Canada Ontario BSE Recovery Program at 1-877-838-5144 for compensation package inquiries, and the BSE Help Line at 1-888-292-5856 for technical inquiries. As I am sure you can appreciate, this is an unprecedented situation with no easy answers. OMAF staff continue to work with industry, our federal and provincial colleagues, and our trading partners to develop solutions for the longer term. Thank you for sharing your views on this important matter. Yours very truly, fk£ Frank Ingratta Deputy Minister c: Mr. Steve Peters, MPP Elgin-Middlesex-London OTTAWA OFFICE Room 658 Confederation Building House of Commons K1AOA6 Tel. (613) 990-7769 Fax (613) 996-0194 CONSTITUENCY OFFICE 499 Talbot St St. Thomas, Ontario N5P 1C3 TeL (519) 631-3921 1-800-265-7810 Fax (519) 631-8555 HOUSE OF COMMONS OTTAWA CANADA K1A OA6 RECEIVED ST. THOMAS OCT 23 2003 COUNTY OF ELGIN ADMINISTRATIVE SERVICES October 20, 2003 Mark McDonald - Chief Administrator Elgin, County of 450 Sunset Drive St. Thomas ON N5R 5VI Dear Mr. McDonald, I hope this letter finds you well. Please fmd enclosed several pieces of information about the Municipal Rural lrillastructure Fund (MRIF). This $1.2 billion Fund has been structured to provide a response to the local inftastructure needs that are unique to the smaller centres of Canada. A total of 80 per cent of the funding has been earmarked for centres with a population of less than 250,000. The 10 municipalities with populations under 250,000 in Elgin-Middlesex-London, yours among them, will have an opportunity to forward their funding applications that meet the broad priorities ofth~Inftastructure Canada program. These include, but are not limited to, investments in water'!lIld wastewater treatment facilities, enhanced transportation systems and urban inftastructure. Some consideration may also be given to projects that seek to improve the quality of life in various communities: these could include recreation facilities and the like. The federal government is putting.in place a 10-year program for inftastructure. The long-tenn nature of this program will permit a sustained examination of the inftastructure ,needs of all Canadian municipalities. Consultations are now underWay among the various orders of government to finalize the formal application process, which is expected to open to submissions later this year. Applications will be made available online at www.infrastructurecanada.gc.ca . Please keep me apprised of any applications your municipality makes. Sincerely, ~ The Hon. Gar Knutson, P.c., M.P. Elgin-Middlesex-London Enc1ösiIres GK:rIc THE HON. GAR KNUTSON, P.O., M.P. Elgin-Middlesex-London .". House of Commons PRESS RELEASE Date: Sept 4/03 Immediate Release Knutson praises Municipal Rural Infrastructure St. Thomas, ON - Gar Knutson, Member of Parliament for Elgin,Middlesex-London, applauded his government for the creation of a $1 billion Municipal Rural Inftas1mctW'e Fund (MRIF) to focus on inftastructure priorities in Canada's smaller municipalities, including rural and remote communities. "This is another demonstration of our government's commitment to rural Canadians," said. Knutson, Secretary of State for Central and Eastern Europe and the Middle East. "Investments in our inftastructW'e is critical to sustaining economic growth in our rural communities and enhancing our quality oflife." On average across Canada, 50% of funding under the fund will target green infrastructW'e that provide essential health benefits and improve the quality of the environment, he added. Knutson said the establishment of the Municipal Rural Inftastructure Fund shows the federal government wants to achieve balance between the infrastructure needs of urban and rural Canada. He noted that 80 % of funding under the MRIF will be dedicated to municipalities with a population ofless than 250,000. "This helps to bridge that gap between urban and rural," Knutson said. In addition, at least 20 % of investments under the Canada Strategic Infu1structure Fund (CSIF) - $400 million - will be allocated to smaller commnnities. In total, $1.2 billion from Budget 2003 will directly support infrastructure priorities in smaller communities across the country. In announcing the allocation, Prime Minister Jean Chretien and Industry Minister Allan Rock praised the national rural caucus for its role in making this fund possible. /2 -2- Caucus chairman Andy Savoy said it was a total team effurt. "MP Knutson is a key member of that team. Thanks to MPs like Mr. Knutson and his support this ìmportant fund is a reality. It is an investment that will make rwal Canada a better; more competitive place to live, worlc and do business." For additional information, visit: www.infrastructure.canada.gc.ca -30- Susan MCConnell Constituency Office 519-631-3921 Municipal Rural Infrastructure Fund - Home Page 1 of 1 .+. , What's New , About Us »}) , Media Centre , Publications , Canada Strategic Infrastructure Fund »» , Border Infrastructure Fund »» , Municipai Ftura! !nfrasÍructute Fund iìì: - News Releases - MRIF Information , Infrastructure Canada rrogram »» SIMSI,», , Contact Us , Help , Related Sites , pite map Search on: l~__,,_J I Submit I Infrastructure Cána<Ìà "~_~À',.., ,"t \...¡(:tUaUa 'JS Hr:!¡: ¢t"';,,"~"h: ",¡m:;';Ja::::-,rê) ""Y' ""-:-, F¿;.~,p >KJne ~.It!IIJI~'" The $1-billion Fund has been structured to provide a balanced response to local infrastructure needs in urban and rural Canada, and will ensure that all Canadians, whether they live in large, small or remote communities, will share in the benefits of infrastructure investments. It will build on past successes in partnership infrastructure funding of over 3,000 projects that have directly benefited Canadians. The Municipal Rural Infrastructure Fund will improve and increase the stock of core public infrastructure in areas such as water, wastewater, cultural, recreation, and those very things that make our communities vibrant and productive places to live and work and raise families. For more information, please consult the August 20, 2003 News Release outlining how Communities will benefit from MRIF. Funding criteda and process Please note that following the August 20, 2003 announcement of this program, consultations began between Infrastructure Canada and provincial and territorial governments. These consultations will lead to a formal application process that municipalities will have to follow to apply for Municipal Rural Infrastructure Funds. It is expected that this application process will begin in the fall. Please watch this site for further information. E2J EmaH this page ë Printer-friendly format Updated: 2003-09-22 Top of page Important Notices 1+1 jn!'rn"ttuc!u'" Canada An Introduction to Infrastructure Canada A modem national infrastructure is the key to: the prosperity of our cmes, the health of our communities, the well-being of our citizens and the competitiveness of our economy... Canad~ Infrastructure Canada Table of Content Section I - An Introduction to Infrastructure Canada....................................................... 1 Section II - Infrastructure Canada.....................................................................................2 - Leading the development of a modem Canadian infrastructure......... 2 - Working in Partnership ................................................,...................... 2 Some Examples of Recent Infrastructure Canada partnership agreements. ...... ................................. ........ .......... ................ ............... 3 Section ill - Innovation in Infrastructure Management .................................................... 4 - The Shared Information Management System for Infrastructure (SIMS I) ............... ............. ............. .......,.... ....,...................... .............. 4 - The National Guide to Sustainable Municipal Infrastructure ............. 4 Section IV - A Long-Term Approach to Infrastructure Development ............................. 5 - A Growing Demand for New Infrastructure....................................... 5 - Infrastructure Investment Priorities .................................................... 5 - Budget 2003 ..........................................,............................................. 6 Section V- A Strategy that includes all Canadian.................,........................................... 6 Contact information ......... .... ............................................................................................. 7 1 Infrastructure Canada Infrastructure Canada is working with partners in the public and private sectors for sustainable economic developnrent and a higher quality of life for Canadians... .... through a national infrastructure development program ...investing in: highways and raihvays urban transit water and wastewater treatment systems tourism, cultural, reereoJional and urban development facilities border crossings broadband telecommunications affordable housing 2 Infrastructure Canada An Introduction to Infrastructure Canada Throughout its history, Canada has benefited from the active participation of the Government of Canada in the development, renewal and expansion of the nation's vital infrastructure. From the earliest days of Confederation and the building of a national railway up to the present, federal invesnnent has been central to building a prosperous and healthy Canada, whose quali1y of life continues to be a model for the world. In the last decade, the Government of Canada has committed close to $12 billion in new funds for infrastructure projects throughout the country. These funds invested in partnership with others, including provinces, territories, municipalities and the private sector, have resulted in some $30 billion funding for infrastructure projects throughout the country. These projects improve quali1y oflife in our communities and strengthen our nation's position in the global economy. Infrastructure Canada will continue to work with partners in the public and private sectors to develop and invest in a long-term national infrastructure strategy. Our objective is to improve the health and well-being of our communities, promote sustainable economic development and, in general, to malce Canada a better, more competitive place in which to live, work and do business. Honourable Allan Rock Minister of Industry and Minister responsible for Infrastructure 1 Inrrastructure Canada Infrastructure Canada Leading the development of a l1Wtkm Calladian infrastructure The 2002 Speech from the Throne committed the Government of Canada to a long-term approach to infrastructure development Infrastructure Canada was created, as a new department within the federal government, to manage and lead the federal participation in the development and implementation of a long-term strategy to meet Canada's modem infrastructure needs. An important part of its mandate is to co-ordinate and manage current infrastructure funding programs and to provide strategic advice and carry out research on related matters Working in Partnership Partnerships are fundamental to the successful implementation of a national infrastructure program. The Government of Canada has a key role to play, but so do the municipalities and the provincial and territorial governments. The private sector can also be a useful and effective partner in the financing and operation of specific infrastructure projects. Experience shows that combining the resources and obj ectives of committed partners leads to better designed and financed projects that meet local and regional needs but that also serve the national interest In recent years, the Government of Canada has provided a range of funding programs to address provincial, territorial and municipal infrastructure needs. Initially aimed to support local employment creation, the federal approach has expanded to include broader strategic objectives such as enhancing the quality of life, promoting sustainable economic development and dealing with the causes of climate change. Following are brief descriptions of key federal programs now being managed by Infrastructure Canada. Canada Strategic Inrrastructure Fund: The 2001 federal Budget included $2 billion in funding for large-scale strategic infrastructure projects to improve quality oflife and further economic growth. The Fund is being invested in partnerships with municipal and provincial governments, as well as with the private sector, to meet Canada's essential infrastructure needs of the 21" century economy. Border Infrastructure Fund: Budget 2001 also included $600 million in federal funds to improve efficiency and increase public and economic security at Canada's borders. This program is being implemented in co-operation with provincial, territorial and municipal governments, academic and research institutes, and with partners from the public and private sectors on both sides of the border as a component of the Smart Borders Action Plan. Municipal Rural Infrastructure Fund: The $1 billion Municipal Rural Infrastructure Fund was announced as part of the $3 billion in the 2003 budget The Fund has been structured to provide a balanced response to the local infrastructure needs of all Canadian communities. The Fund focuses on the needs of communities ofless than 250,000 people. It also includes a component addressing the infrastructure needs of First Nations communities. 2 Infi:astructure Canada Infi:astructure Canada Program: The $2,05-bilIion Infrastructure Canada Program (ICP) was created in 2000 to enhance municipal infi:astructure in urban and rural communities across the COlllltIy, and to improve Canada's quality of life through investments that protect the environment and support long-term economic growth. Through programs like these, Infi:astructure Canada is investing along with public and private sector partners to develop a modem national infi:astructure that will help ensure the prosperity and well-being of all Canadians. But this is not the full scope of the Government of Canada's commitment to infi:astructure. Federal departments such as Environment Canada, Canada Mortgage and Housing Corporation, Transport Canada and Canadian Heritage also support infrastructure initiatives. Some Examples of Recent Infrastructure Cmlada part1lership agree11l£nts By working with municipal, provincial and territorial project proponents and the private sector to identiJ)' regional and local development priorities and to finance specific infi:astructure projects, Infi:astructure Canada is helping meet our national social, economic and environmental objectives. St John's Harbour Clean-Up - A $93 million partnership project between the governments of Canada and Newfolllldland and Labrador, and with the mllllicipalities of St John's, MOllllt Pearl and Paradise to treat sewage discharged into the Atlantic Ocean. Vancouver Convention mid Exltibition Centre - a $495 million dollar partnership between the governments of Canada and British Columbia and the local business cornmunity to construct new and renovate existing facilities to form an integrated convention and exhibition centre. Highway 175, Saguenay, Quebec - a 50-50 cost-shared project to twin Highway 175 between Quebec City and the Saguenay-Lac St Jean region. Saskatchewan Highway 1mprove11l£nt - a commitment of$164 million between the governments of Canada and Saskatchewan for highway improvements, including completing the twinning of the TranscCanada Highway 1 and of the Trans-Canada YeIlowhead Highway 16 between North BattIeford and Alberta. Niagara and Sarnia Regions Border Crossing, ON - A $325 million joint investment by the governments of Canada and Ontario and Other partners for 14 projects Illlder the Border Infi:astructure Flllld to improve border crossing in the Niagara and Samia regions. Edmonton and Calgary Ring Roads - A $500 million partnership between the governments of Canada and Alberta to improve highway systems arolllld the two cities. The ring roads will divert traffic out of the downtown core areas, thereby reducing urban congestion and greenhouse gas emissions in the cities of Edmonton and Calgroy. 3 Infrastructure Canada Innovation in Infrastructure IV[ anagement An important aspect of Infrastructure Canada's mandate is the enhancement of the national infrastructure knowledge base and the creation of better operations management and investment decision making tools. The Shared Information M.anagement System for Infrastructnre (SIMS!) Award Willllillg illllovatioll ill illfrastructure program mtlllagement Originally developed to facilitate the management of shared cost projects between the three orders of government under the Infrastructure Canada Program, SIMSI is an on-line information management tool that now provides the backbone technology for the e-management of Canada's long-term infrastructnre development (www.infrastructnre.gc.ca) The innovative web-based system conforms to the Government On-Line commitment, and meets the higher standards of openness and transparency, due diligence and reporting demanded by Canadians. The system enables provinces, territories and municipalities to apply on-line for project funding, monitor project status and access benefits and payment information throughout the life of a project It also allows Canadians to have access to announced projects via the Infrastructure Canada web site. The National Guide to Sustainable Municipal Infrastructure A llllique CtllladiaJl il/formatioll resource for project decisioll makers Infrastructure Canada is working in cooperation with the Federation of Canadian Municipalities and the National Research Council to produce a National Guide to Sustainable Municipal Infrastructure. This on-line information resource is creating a compendium oftechnical best practices for decision making and investment planning and for the construction, maintenance and repair of municipal infrastructure systems. The guide will facilitate more informed operating practices and strategic investment decision-making for infrastructure projects at every level of government (www.infraguide.ca) 4 Inrrastructure Canada A Long-Term Approach to Infrastructure Development "...a IOllg term stro1egic illfrastructure plan... win help us meet our social, ecollomic alld ellvirollmelltalobjectives" Prime Minister Jean Chrétien, October 1, 2002. A Growillg Demand for New Illfrastructure Virtually every municipality, province and territorial government in Canada has potential infrastructure projects they would like to build or expand to meet specific social, economic and/or environmental objectives. Some estimates say $100 billion or more would be required to food projects already identified. The national challenge, therefore, is to work through a rramework that will allow collaborative development of strategic priorities for a long-tenn national infrastructure program, as well as to facilitate the public and private sector partnerships that will be required to finance and implement individúa1 proj ects. Illfrastructure Illvestmellt Priorities The term "infrastructure" can mean many things to many people, but simply stated, investing in infrastructure means investing in "public assets that support public services." In this context, Inrrastructure Canada is focussing on projects that meet key national public policy priorities, such as improving quality oflife for Canadians, making Canada more internationally competitive or meeting our national climate change objectives. This includes investments in water and wastewater treatment facilities, enhanced transportation systems, urban infi:astructure and more efficient border crossings, for example. It also includes measures to support the efficient management and operation of public infrastructure facilities, both new and existing. By investing in information management technology and an on-line resource to share technical information on the operation of infrastructure, Infrastructure Canada is helping Canadian public sector managers make more informed and practical investment decisions. As the federal government puts "in place a ten-year program for infrastructure to accommodate long-term strategic initiatives essential to competitiveness and sustainable growth", forward- looking horizontal research on inrrastructure issues is more important than ever to support public policy and decision-making. The department has developed an integrated research strategy to address key gaps in our ooderstanding of infrastructure and to foster a multi-disciplinary research community that supports future policy and operational activities. It is now working with research partners from across the federal government and other levels of government, ooiversity scholars, think tanks, professional associations and other experts in three closely related areas: knowledge generation; dissemination; and community-building. 5 Infrastructure Canada Budget 2003 The Government of Canada recognizes that a modem and efficient national infrastructure is key to the prosperity of our cities and the health of our communities. The last Speech from the Throne committed the Government of Canada to an additionallO-year involvement in public infrastructure. Budget 2003 confirmed this commitment and provided an additional investment of $3 billion to continue to address strategic and mw1icipal infrastructure needs across the country. The long-term nature of this investment will provide municipalities, provinces and territories a solid planning horizon for their infrastructure improvements. In combination with the $5.25 billion in infrastructure programs announced in Budget 2000 and 2001, this brings the Government of Canada's recent investment in the nation's infrastructure to over $8 billion. These infrastructure initiatives are now resulting in improvements to Canada's competitiveness and the prosperity of our communities. These investments are part of a long-term strategy for infrastructure development that is improving and increasing the stock of core public infrastructure in areas such as potable water, wastewater, highways, culture, recreation, and affordable housing; those very things that make our cornmunities vibrant and productive places to live and work and raise families. A Strategy that includes all Canadians Looking ahead, Infrastructure Canada will continue to work with colleagues and partners in the public and private sectors in Canada to support the development of a national infrastructure program to ensure the highest quality ofIife for Canadians, to achieve our economic potential and to meet our national climate change objectives. Project proponents and managers in the public and private sectors are encouraged to leam more about Infrastructure Canada and its activities to support the development and efficient management of public infrastructure operations throughout Canada. 6 Infrastructure Canada For more information go to www.infrastructurecanada.gc.ca or Infrastructure Canada Communications 6th Floor, 90 Sparks Street Ottawa, Ontario KIP 5B4 Telephone: (613) 948-1148 Telephone toll free: 1 800 O-Canada (1 800 622-6232) TTY ITDD: 1 800 465-773 May 29th 2003 7 IC - Printer-friendly format ... Page 1 of4 ¡_1m""'''' Cànádà Cat News Release Backqrounder Augus¡ 20, 2003 GOVERNMENT OF CANADA ANNOUNCES NEW $1 BILLION MUNICIPAL RURAL INFRASTRUCTURE FUND NORTH BAY, Ontario - Prime Minister Jean Chrétien, together with Allan Rock, Minister of Industry and Minister responsible for Infrastructure, and Andy Mitchell, Secretary of State for Rural Development and Federal Economic Development Initiative for Northern Ontario today outlined how communities across Canada will be able to benefit from the new $1 billion Municipal Rural Infrastructure Fund. "Government of Canada infrastructure initiatives provide an opportunity for all levels of government to work effectively together for the benefit of Canadians across the country," said Prime Minister Chrétien. "This new Fund will also allow the Government of Canada to address other policy objectives such as improving the health of Canadians and meeting Canada's climate change objectives." "This new Fund demonstrates, once again, that the Government of Canada is committed to help improve the quality of life in all Canadian communities, both rural and urban," said Minister Rock. "Long term infrastructure commitments are key to ensuring that communities, large and small, are competitive and healthy centres for economic growth, innovation and the well-being of all Canadians. Since 1994 the Government of Canada has contributed $12 billion in infrastructure funding to Canadian communities. The Government of Canada has demonstrated today that it continues to build on this impeccable record." The $1 billion Municipal Rural Infrastructure Fund was announced in Budget 2003 as part of the Government of Canada's latest contribution of $3 billion toward renewing Canada's public infrastructure. The other $2 billion tops-up the existing Canada Strategic Infrastructure Fund (CSIF). While this latter fund focuses primarily on large-scale strategic infrastructure in urban areas, the Municipal Rural Infrastructure Fund has been structured to respond to the specific needs of Canada's municipalities and rural and remote areas. "The Government of Canada understands that the needs of small and rural municipalities are unique and is committed to working with these communities to address their infrastructure priorities," said Secretary of State Mitchell. "The Municipal Rural Infrastructure Fund has been designed, in consultation with provinces, territories, and municipal associations, to be flexible and capable of addressing a broad range of municipal priorities." Wth a Fund component targeted to First Nations' infrastructure needs, the Government of Canada further demonstrates its commitment to fostering economic development opportunities and improving quality of life of Aboriginal people who live on-reserve. The Fund will do this by focussing investments on improving water quality, wastewater treatment and local roads. IC - Printer-friendly format Federal objectives on climate change, water quality, urban life, and innovation,. will continue to guide project eligibility so that Canadians obtain maximum benefits from infrastructure funding. The green infrastructure focus will address projects such as water and wastewater treatment infrastructure, municipal environmental energy improvements, public transit infrastructure and solid waste treatment infrastructure. Other eligible categories under this fund are cultural, tourism and recreational infrastructure, local roads and connectivity. Contacts: PMO Press Office (613) 957-5555 Infrastructure Canada (613) 948-1148 Christine Aquino Office of Secretary of State Mitchell (613) 759-1107 Mylène Dupéré Office of Minister Rock (613) 943-7003 BACKGROUNDER BUILDING SUSTAINABLE AND COMPETITIVE CANADIAN COMMUNITIES THE NEW MUNICIPAL RURAL INFRASTRUCTURE FUND Government of Canada's Infrastructure Investments Budget 20Ö3 affirmed the Government of Canada's ten-year commitment to infrastructure by providing an additional $3 billion investment in Canada's public infrastructure. Of this allocation, $2 billion will top"up the Canada Strategic Infrastructure Fund (CSIF), and $1 billion Will establish the Municipal Rural Infrastructure Fund (MRIF). VVIlile the CSIF will continue to focus on large-scale infrastructure pressures in Canada's largest cities, the MRIF will focus on local infrastructure priorities in smaller municipalities, including those specific to rural and remote communities. The Government of Canada recognizes that a modern, inclusive and environmentally sustainable public infrastructure is key to the prosperity of our cities, the health of our communities and the competitiveness of our economy. The CSIF and the MRIF are designed to jointly meet local, regional and national infrastructure priorities consistent with the Government of Canada's economic, social and environmental objectives and aim at developing a modem national infrastructure that will help ensure the well-being of all Canadians and the prosperity of our country. These complementary programs will ensure that all Canadians benefit from infrastructure investments that are vital to sustaining economic growth and supporting an enhanced quality of life in their communities, making Canada a Page 2 of 4 IC - Printer-fiiendly format better, more competitive country in which to live, work, invest and do business. WIth this latest investment, the Government of Canada's contribution of $12 billion over the past decade has leveraged $30 billion amongst partners in a wide range of infrastructure investments that benefit Canadians. Municipal Rural Infrastructure Fund The $1 billion program has been structured to provide a balanced response to local infrastructure needs in urban and rural Canada, and will ensure that all Canadians, whether they live in large, small or remote communities will share in the benefits of infrastructure investments. It will build on past successes in partnership infrastructure funding of over 3000 projects that have directly benefited Canadians. Funding allocation To ensure an equitable balance in the MRIF between provinces, territories and the First Nations component, each jurisdiction will receive a base allocation of $15 million, with the remaining funds allocated on a per capita basis. This formula will ensure that all jurisdictions have a meaningful amount of funding to address their most pressing infrastructure needs. The federal government also wants to achieve a balance between the infrastructure needs of urban and rural Canada. So, 80 per cent of funding under the MRIF will be dedicated to municipalities with a population of less than 250,000. In addition, at least 20 per cent of investments under the CSIF - $400 million - will be allocated to these smaller communities. In total, $1.2 billion from Budget 2003 will directly support infrastructure priorities in smaller communities across the country. Partnerships Through the MRIF, the Government of Canada will continue to work in productive partnerships with provinces, territories, and municipalities, as well as First Nations and the private sector, to invest in local infrastructure projects. These projects will be vital to sustaining economic growth and supporting an enhanced quality of life in Canadian communities. The new fund will be cost-shared, with the Government of Canada contributing, on average, one-third of total project eligible costs. Provinces, territories, municipalities will contribute the other two-thirds. In recognition of the unique circumstances of the first nations and the Territories, where many communities have no tax-base, the Government of Canada may contribute more than one- third through additional contributions from other federal sources such as Indian and Northern Affairs Canada. The MRIF will be administered through a joint federal-provincial/territorial Management Committee in each province and territory and will be delivered federally through five regional agencies: Industry Canada (Ontario), Canada Economic Development of Québec (Québec), Atlantic Canada Opportunities Agency (Atlantic provinces), Western Economic Development (Western provinces), and Indian and Northern Affairs (First Nations and the three territories). Project selection for the MRIF will be guided by joint federal-provincial/territorial Page 3 of 4 IC - Printer-mendly format Page 4 of4 Management Committees and will involve a key role for municipal associations. Supporting wider Government of Canada objectives Government of Canada objectives on climate change, water quality, urban life, and innovation will continue to guide project eligibility so that Canadians obtain maximum benefits from infrastructure funding. On average across Canada, 50 per cent of funding under the Municipal Rural Infrastructure Fund will target green infrastructure that provide essential health benefits to Canadians and improve the quality of the environment These projects will include water and wastewater infrastructure, municipal environmental energy improvements, public transit infrastructure and solid waste treatment infrastructure. The new fund will also invest in cultural, tourism and recreational infrastructure, local roads and connectivity. Federal funding for each project will be conditional upon meeting the requirements of all applicable environmental legislation, including those of the Canadian Environmental Assessment Act (CEM) and its regulations. To ensure maximum benefits to Canadians from infrastructure investments, where possible, projects will be complemented by supportive policies that contribute to the Government of Canada's national objectives of climate change and innovation. First Nations Component The public infrastructure priorities of Aboriginal people living on reserve will be addressed through a separate component of the MRIF, administered by Indian and Northern Affairs Canada. Budget 2003 provided $600 million in new funding targeted towards improving the quality of water and waste water treatment in First Nations communities. The Government of Canada also announced a seven-part First Nations Water Management Strategy aimed at improving the safety of water supplies in First Nations communities. To be implemented over the next 5 years, the Strategy provides forthe coherent and structured management of water quality on reserves consistent with the multi-barrier (source to tap) approach. Consultations and Negotiations The Minister of Industry and Minister responsible for Infrastructure has met with the Federation of Canadian Municipalities and Mayors from many of Canada's largest cities. Further meetings have taken place with a number of provincial and territorial Premiers and Ministers. Further consultations will be held with the provinces, territories and other stakeholders. Pursuant to these consultations, new agreements will be negotiated with each province and territory, which will set out the formal MRIF application process. Ontario's Promise The Partnership for Chíldren and Youth October 3, 2003 Linda Veger Director Financial Services County of Elgin 450 Sunset Drive St. Thomas ON N5R 5Vl Dear Partner: Thank you! The success we have experienced with Ontario's Promise has been tremendous and we could not have done it without the passion, persistence, commitment and creativity of all 'Our partners. I am extremely grateful for your efforts to enhance the quality oflife for children and youth in this province. The following is a partial list of what Ontario's Promise has achieved: · Recruited 500 public, private and non-profit partners to date to share the responsibility for Ontario's young people. · Secnred an increase of almost $53 million dollars fiom the corporate sector and other funders by asking them to contribute five percent more each year for programs and services for children and youth. This past year we put a special and successful emphasis on engaging corporations that had not contributed to the non- profit sector in the past. · Provided non-profit partners with access to no-cost training to enhance their effectiveness. Several hundred people, in locations across the province, have participated in workshops on a variety of topics and many more sessions are planned for the future. · Held breakfast information sessions for the corporate sector on topics such as the early years and employer-supported volunteer programs. These sessions have resulted in significant support for new programs. · Helped "tell the story" of the non-profit sector and intersectoral partnerships through regular media outreach efforts including supplements in major newspapers. These efforts have helped organizations raise funds, recruit volunteers and connect with new stakeholders, as well as provide partners with the recognition they deserve. Considerable more work on this fiont is scheduled and a non-profit news service is being planned in conjunction with Canadian Press. · Generated innovative opportunities for non-profit partners such as rree Internet service, no-cost meeting space and, more recently, discounted Internet advertising. · Worked with several communities to establish "Communities of Promise." More of these important initiatives are currently being explored by cities across the proVInce. · Facilitated several intersectoral partnerships - increasing understanding among sectors and, in selected cases, matching corporate and' non-profit partners. . Served as the catalyst for the emerging Canada's Promise initiative. Altogether, eight provinces/territories have committed to create provincial/territorial "promise" projects and it is anticipated that the rest will join in as time unfolds. As you know, Alberta's Promise was launched last May. The intention for Ontario's Promise was always that it would be strictly non-partisan and that the premier of the day, with the influence of his /her office, would lead the initiative and chair the Ontario's Promise Board of Councillors. I have been serving as Mr. Eves' designate for the past 18 months, but I am ready to pass the torch. To that end, I have written Premier-designate McGuinty and urged him to assume the leadership of Ontario's Promise as soon as possible. Of course, I will remain available as a volunteer to help in any way that I can. If you have any questions or comments, please do not hesitate to call me, Dr. Gary Gould (416-314-7097), Mrs. Barbara Minogue (416-314-7415) or anyone else on the Ontario's Promise teani. Gary and Barbara have been invaluable on this project. They worked very closely with me from the beginning in designing and implementing it and have been key to its great success. It has been a pleasure and a privilege working with you and I genuinely believe we have made an extremely positive difference in the lives of a very large number of children and youth. Once again, I want to thank you for your ongoing support of Ontario's Promise and the province's young people. It is greatly appreciated. Sincerely, /UJþ Michael D. Harris Solicitor General of Canada Solliciteur général du Canada Ottawa, Canada K1A OPB Mrs. Sandra P. Heffren Deputy Clerk The County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI RECEIVED ocr 01 2003 OCT 15 2005 COUNTY OF fl.GJN ADMINISTRATIVE SERVICES Dear Mrs. Heffren: Thank you for your letter of July 11, 2003, on behalf of the County of Elgin, concerning the Canadian Firearms Program. The Canada Firearms Centre is now a separate agency within the Portfolio of the Solicitor General. It will have its own budget and, as the Minister responsible, I will report to Parliament on all future expenditures. The management of the Canada Firearms Centre has been strengthened since its move into this Portfolio. A Commissioner of Firearms has been appointed and will report to the Solicitor General with full managerial accountability for all aspects of the Program. A new Chief Financial Officer and a new Chief Operating Officer have also been appointed. In addition, Canada Firearms Centre headquarters have been consolidated in Ottawa. As part of the Gun Control Action Plan released February 21, 2003, a Program Advisory Committee comprised of experienced individuals external to government has been established to provide ongoing advice on the Firearms Program. On June 13, 2003, I tabled in Parliament proposed Firearms Act regulations that would streamline program administration and support improved service. Consultations with Parliament, stakeholders and the public on the proposed regulations are underway. Obtaining views on service delivery is a vital part of the government's efforts to deliver a program that continues to meet public safety objectives in the most effective and efficient manner possible. Canadians have the opportunity to submit their comments on the proposed regulations via the Internet by accessing the Canada Firearms Centre web site at www.cfc-cafc.gc.ca. /2... Canadã -2- There are many urgent and worthwhile demands on public funds such as public transport and health care. Canadians also value the safety of individuals and their communities. Our investments in the licensing and registration system and in the other elements of the Firearms Program are already paying dividends in terms of enhanced public safety. It is important to recognize that the licensing of firearm owners and the registration of firearms work together to improve public safety. Indeed, in 2000 the Supreme Court of Canada held that licensing and firearms registration are tightly linked to the goal of promoting safety by reducing the misuse of any and all firearms. Licensing ensures that firearm owners meet high public safety standards, while registration links one owner to one firearm, ensuring greater accountability and supporting safe and responsible use and storage of firearms. The licensing and registration system plays a key role in helping to keep firearms from those who may be a threat to themselves or others. For example, the Firearms Program includes the important safety feature of the automatic and continuous revièw of an individual's eligibility for a firearms licence. The Firearms Interest Police (FIP) database, which is part of the Canadian Police Information Centre, is continuously matched with the client database located in the Canadian Firearms Registration System (CFRS). When an incident involving violence is entered into FIP and the name matches with a licence holder in the CFRS, the Chief Firearms Officer of the jurisdiction is automatically notified to review the event and determine whether the licence holder should continue to be eligible to possess firearms. Since December 1, 1998, the date that the Firearms Act came into effect, this feature and other measures have led to thousands of firearms licence refusals and! or revocations of firearms licences by public safety officials. Firearms licensing cannot be used to its full potential without the registration of all firearms. The registration provision of the Firearms Act becomes critical in situations where licence privileges are revoked. Registration also provides police with valuable investigative tools to prevent crime and cut down on gun smuggling. In this regard, I would point out that the Canada Firearms Centre develops and distributes information to police agencies, including municipal police forces, to support them in fulfilling their responsibilities under the Firearms Act. /3. .. -3- The Firearms Act is law in Canada, and the Government is committed to implementing the Canadian Fireanns Program. In fact, there continues to be support for the Firearms Program across the country. Public health and safety experts, including the Canada Safety Council and the Canadian Medical Association, have endorsed the Program. Having said this, the Canadian Fireanns Program's contribution to public safety cannot come at any cost. Over the coming months, our efforts will cöntinue to focus on opportunities to achieve program efficiencies. Our objective is to improve our ability to deliver the Firearms Program effectively and economically, and continue to serve firearm owners well, while enhancing public safety. I would like to thank you again for taking the time to express the view ofthe County of Elgin, concerning this important issue. Sincerely, ¿V/ &zk- Wayne Easter, P.C., M.P. Ministry of Health and Long-Term Care Ministère de la Santé et des Soins de longue durée NOV 1 3 2003 ® Ontario RECeiVED Acute Services and Community Health Divisions Division des services en matière de soins actifs et de la santé communautaire Mr. John R. Wilson, Warden County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 NOV 14 20Iß COUNT'f OF ELGiN ADNI\NISiRATlvt SERVICES Dear Mr. Wilson: Your letter of October 2, 2003 regarding the recommendation of the Council of the Corporation of the County of Elgin "that the Minister of Health and Long-Term Care release the report of the Southwest Mental Health Implementation Task Force" has been referred to me for response. As you are aware, the Task Force reports, which were provided to the former Minister of Health, have not yet been released. We have not received direction atthis time to release them. All requests for release of the Task Force reports should be directed to the Freedom of Information and Protection of Privacy Act office. In the meantime, staff of the Southwest Regional office continue to work with the communities in the region to develop effective and comprehensive mental health systems. In Elgin County, the Elgin Mental Health Network (a group with representatives from a broad range of health services, police services and mental health consumers) meets monthly to discuss issues of mutual concern, to identify gaps in the system, and to work toward providing solutions within the community. If you would like further information about the Elgin Mental Health Network, or about other programs available to the residents of Elgin County, please feel free to contact Julia Elliot, the Mental Health Consultant from our office with responsibility for Elgin Count¡ (519/675-6997). . Yours sincerely, -r L usink Region Director (A) c: Hon. Steve Peters, MPP Elgin-Middlesex-London Southwest Region Région sud-ouest London Office Stø. 201 - 231 Dundas (St) London ON N6A 1 H1 Tøl (519) 675-7680 Fax (519) 675-7685 TOLL FREE 1-800-663-3775 Windsor Office Stø. 300- 215 ruø Eugøniø (St.) W. Windsor ON N8X 2X7 Tøl (519) 250-0788 Fax (519) 973-1360 TOLL FREE 1-800-663-3775 R OGRA M A ! - -- Combined onferences February 22-25, 2004 IMPORTANT INFORMATION ABOUT BOOKING ROOMS PLEASE DISTRIBUTE TO THOSE WISHING TO BOOK ACCOMMODATION FOR THE 2004 ROMA/OGRA COMBINED CONFERENCES Delegates will be able to book rooms by using an on-line housing reservation system, or by downloading the housing form from the OGRA or ROMA web sites and faxing or mailing the form to the Housing Bureau. WHEN CAN A ROOM BE BOOKED? The on-line housing system and the housing form will be available on the web sites at 9:00 a.m: on November 17, 2003. NEW DESTINATION MARKETING FEE In addition to 7% gst and 5% pst, all downtown Toronto hotels will levy a 3% fee on hotel room reservations. BENEFITS OF ON-LINE SYSTEM Available rooms in conference hotels will be listed. The booking happens at once and, if an email address is provided, confirmation will be sent within minutes of the request being sent. If an email address is not provided, confirmation will be faxed. NOTE: Credit card information must be provided to book a room on-line. ALTERNATIVE TO ON-LINE SYSTEM If you do not wish to use the on-line reservation system, you can download a PDF version of the housing form from the OGRA or ROMA web site. The completed form can be faxed or mailed to the Housing Bureau as in the past. The Housing Bureau will process the faxed and mailed forms in the order in which they are received. Delays in processing are possible for two reasons: 1. volume of completed forms received by fax . or mail. 2. time of day received e.g. 6:00 p.m. will not be entered until next business day. HOW TO BOOKASUITE A special form for booking suites at the combinedl Conferences will be available on both web sites as of November 17'" . You will not be able to book a suite using the on-line reservation system. , CANNOT ACCESS INTERNET? Call 905-795-2555 after 9:00 a.m. on November 17, 2003 and a housing form will be faxed to you. QUESTIONS? Contact Cathy Houston or Theone McCauley 905-795-2555 or email cathy@oqra.ora WEB SITE ADDRESSES www.oQra.orQ www.roma.on.ca Rural Ontario Municipal Association · Ontario Good Roads Association clo 530 Otto Road, Unit#2, Mississauga, ON L5T 2L5 Oct 16/03 Tel: (905) 795-2555 Fax: (905) 795-2660 Email: info@ogra.org 2004 ROMAlOGRA COMBINED CONFERENCES ACCOMMODATION INSTRUCTIONS AND IMPORTANT INFORMATION 1. Reservations must be received before February 2, 2004. After this date, all conference room blocks will be released, and any requests for room reservations must be negotiated with hotels directly. 2. No telephone reservations will be accepted. Reservations will be processed only if received through the official Housing Bureau on-line reservation system or on the official Housing Bureau form, or a photocopy thereof. 3. Acknowledgements will be faxed or emailed by the Housing Bureau as indicated on the official housing form. Please allow at least 48 hours for receipt of this acknowledgement. 4. A deposit must accompany each reservation. Credit card information is accepted for deposit purposes. Please note that a credit card number will act only as a room guarantee - there will be no charge to the card unless the delegate cancels within 72 hours of arrival. In lieu of credit card information, a deposit of $150 per room, pavable to ROMAlOGRA HousinQ Bureau, must accompany each written request. Payments acceptable include cheque, bank draft and money order. Note: credit card information is mandatory for on-line reservations. 5. Hotel reservations are made on a first come first served basis. Please book early. 6. Submit one reservation if sharing with a colleague. Multiples cause duplication and possible double charging. 7. For your own records, please keep a photocopy of your original housing form or email/faxed acknowledgement. 8. Prior to February 2, 2004, all changes must be made in written form only (fax (416) 203-8477, email housing@torcvb.com). Phone calls will not be accepted. After this date, modifications can be made with the hotel directly. 9. If cancelling prior to February 2, 2004, you must notify the Housing Bureau in writing (fax (416) 203-8477) or by email (housing@torcvb.com). Phone the hotel directly if you are cancelling after February 2,2004 to avoid billing. You must cancel 72 hours before expected date of arrival. 10. If requesting reservatief1s-after February 2,2004, you should contact the hotel(s) directly. You may wish to use the complementary services of Tourism Toronto at 1-800-363-1990 or (416) 203-2500, which has information on current room availability in Toronto. Convention rates cannot be guaranteed after February 2, 2004. Hotel rates over... 2004 ROMAlOGRA COMBINED CONFERENCES FEBRUARY 22 to 25, 2004 SCHEDULE OF HOTEL RATES F~RMONTROYALYORKHOTEL 100 Front Street West Fairmont - Single . 416-368-2511 Fairmont - Double 1-800-441-1414 Fairmont View - Single Fairmont View - Double Suites - $154 Fairmont Deluxe - $224 - $169 Signature Suite - $254 - $174 Small Suite - $499 - $189 Medium Suite - $599 Large Suite - $799 & up INTERCONTINENTAL TORONTO CENTRE (formerly CROWNE PLAZA) 225 Front Street West Single Bedroom - $185 416-597-1400 Double Bedroom - $185, 1-800-227-6963 SHERATON CENTRE 123 Queen Street West Single Bedroom 416-361-1000 Double Bedroom 1-800-325-3535 - $159 - $159 STRATHCONA HOTEL 60 York Street Deluxe SinglelDouble - $125 416-363-3321 Corporate SinglelDouble - $135 1-800-268-8304 Note: All rates are subject to 5% PST, 7% GST (if applicable) and 3% Destination Marketing Fee PRIOR TO FÈBRUARY 2,2004, ALL RESERVATIONS MUST BE MADE USING THE OFFICIAL ON-LINE 'RESERVATION SYSTEM OR OFFICIAL HOUSING FORM. AFTER THAT DATE, PLEASE CONTACT THE HOTELS DIRECTLY FOR CANCELLATIONS AND CHANGES. Information over... R OGRA M A Combined onferences February 22-25, 2004 Fairmont Royal York Hotel, Toronto Preliminary Program (Subject to Change) RECEIVED NOV 5 21m The New 3R's: Responsibilities Require Resources Sunday. February 22nd COUNTY OF ELGIN ADMINISTRATIVE SERVlŒS 3:00 p.m. 5:00 p.m. Keynote Speakers: Hon. Paul Martin. Liberal Party of Canada (invited) Hon. Andy Mitchell. Secretary of State, Rural Development and Federal Economic Development Initiative for Northem Ontario (invited) Opening Reception Monday. February 23'd 9:00 a.m. 10:00 a.m. 11:30a.m. 1 :30 p.m. 3:00 p.m. 3:30 p.m. Keynote Speaker: Premier Dalton McGuinty (invited) FourConcurrentVVorkshops Keynote Speaker: Hon. Harinder Takhar, Minister ofTransportation (invited) Four Concurrent Workshops Reports of the ROMA and OGRA Nominating Committee Plenary Session: Funding Municipal Infrastructure Tuesday. February 24th 8:00 a.m. 8:15a.m. 9:30 a.m. 10:30a.m. 12:00 noon 2:15p.m. 3:15 p.m. Continental Breakfast Keynote Speaker: Hon. David Caplan, Minister of Public Infrastructure Renewal (invited) ROMAand OGRAAnnual General Meetings Keynote Speaker: Hon. John Gerretsen, Minister of Municipal Affairs (invited) Four Concurrent VVorkshops OGRAAwards Luncheon Presentation of education, college and long service awards Elections for ROMA Executive Committee and/or OGRA Board of Directors (if required) Keynote Speaker: Hon. Steve Peters, Minister of Agriculture and Food (invited) Ministers' Open ...Iover Rural Ontario Municipal Association · Ontario Good Roads Association cia 530 Otto Road, Unit#2, Mississauga, ON L5T 2L5 Tel: (905) 795-2555 Fax: (905) 795-2660 Email: info@ogra.org Tuesdav. February 25h (continued) 7:00 p.m. Banquet - Entertainment: Shania Twin A tribute to super star Shania Twain with unprecedented success. One of the world's busiest tribut~ artists, Donna Huber has been featured on a nationwide CBC special and a TNN special out of Nashville. Wednesday. February 26!h 10:30 a.m. Continental Breakfast Michael J. Smither Memorial Question Box - Panel chair Fred Dean Closing Speaker: W.D. (Rusty) Russell, Q.C., of the law firm Russell, Christie, Mil/er, Koughan, Winnitoy in Orillia Remarks by ROMA Chair Elect and OGRA President Elect 8:00 a.m. 8:30 a.m. 10:00 a.m. Value-Packed Workshops on these Topics and more: · The Cost of Clean Water · Emergency Planning: Preparing for the Next Time · Disposal of Biosolids: A Little Goes a Long Way · First Nations: Partnerships and Opportunities · HappyTrails: ATV's and Municipalities. · Occupational Health and Safety: Work Safe · Winter Operations: New Developments · Infrastructure Funding · Pitfalls and Rewards of Public Service · Best Practi.ces: Learn From the Best Watch for program details as they unfold on www.oqra.ora and www.roma.on.Cå Call 905 795 2555 if you wish additional information: For delegate program information, ask for Sheila Richardson (sheila@oqra.orq) For accommodation information, ask for Cathy Houston (cathv@oqra.orq) For long service award information, ask Theone McCauley (theone@oqra.orq) For information on the companions' program, ask for Elaine Robinson (elaine@oqra.orq) For information on the Trade Show, ask for Theone McCauley (theone@oqra.orq) On behalf of the Board of Directors of Ontario Good Roads Association and the Executive Committee of ROMA, we look forward to seeing you in February! MtN.'j1\ Si-\t.ppm Merwyn Sheppard President, OGRA ~1V.'j otÚMor Gary O'Connor Chair, ROMA ROMA/OGRA COMBINED CONFERENCES February 22 to 25, 2004 FAIRMONT ROYAL YORK HOTEL, TORONTO COMPANIONS' PROGRAM HIGHUGHTS At the main registration area each companion will receive a name badge and a Monday Eventticket. All costs areincloded in the $110 registration fee; . . .' Sunday. February 22nd 1 :30 p.m. to 6:00 p.m. Companions' Registration General Registration and Options Registration. There is a limited number of spaces available per option. Options will be filled on a first come, first served basis. . 5:00 p.m. to 6:30 p.m. Opening Reception Mondav. February 23rd Information and Options Registration Companions' Hospitality Room Times to be determined 9:00 a.m. to 5:00 p.m. A Full Day Out Visiting Two Memorable Locations The first stop of interest will be the Magnotta Winery in the City of Vaughan. Magnotta is Canada's most award winning winery and as such has won gold medals from prestigious wine competitions from all over the world. It is also the third largest winery in Ontario. The Magnotta Company develops, grows, produces imports, exports and retails wines, beer, spirits and "must" Guice for making wine). The tour will include a view of the packaging area and a presentation on the history and background of Magnotta, a visit to the wine storage cellar and of course, wine tasting of three VQA wines and an Ice- wine accompanied by cheese and crackers. The on-site store has a lovely variety of crystal glassware, decanters and other bar accessories as well as a full selection of Magnotta products that are available for purchase. Each guest will receive a souvenir glass prior to departure. If you have never visited a winery before, this will be of great interest to you. The second stop of interest will be the exciting Woodbine Racetrack. The racetrack is host to many major thoroughbred races which include the Labatt Woodbine Oaks, Queen's Plate, Breeder's Stakes, Atto Mile and Canadian International. Although there may not be any actual racing at the time of the tour you can enjoy a tour of the facility, which includes a full view of the beautiful racetrack area itself and the Hall of Fame. A delicious buffet luncheon will be provided in the Willows Restaurant. The restaurant is adjacent to the Casino, and after lunch you can try your luck at the slot machines, of which there are more than 1,700. To enhance your enjoyment of the casino, you will be given a voucher worth $15 to start you on your way to becoming a "woodbine millionaire". For those who do not wish to visit the casino there will a bus available to transport you to and from the nearby Woodbine Shopping Mall. Tuesdav. February 24th There is a limited number of spaces available. Options will be filled on a first come, first served basis. (Options subject to change). Actual times of options are to be determined. 1. Gardening Presentation Creative Container Gardening. Guest speaker Paul Zammit of Plant World will discuss the importance of the container, plant selection, soils and care of your container garden. Whether you have a patio, balcony or a full garden you will find this presentation very informative. Let Paul "plant" some unique ideas in your mind for next summer . 2. Antiques 101 - Tentative 3. Tour of Legislative Buildings =Tentative 4. Tour of Fairmont Royal York Hotel This tour of this "Grand Old Lady" will take you through the heart of the Royal York Hotel, The tour will include the convention floor kitchens, housing rooms, the Royal Suite (if available), laundry department and garbage/recycling. 5. Wills and Estates A presentation by W.D. (Rusty) Russell, Q.c. of the law firm Russell, Christie, Miller, Koughan, Winnitoy in Orillia. All the things you woùld like to ask a lawyer such as "Do you really need a will and a power of attorneý? The presentation will include a lighthearted easy question arid answer period that will put your mind at ease regarding those cloudy matters. 9:00 a.m. to 12:00 noon and 1:30 p.m. to 4:00 p.m. Companions' Hospitality Room - Meet old friends and new acquaintances in the companions' hospitality room! This room is reserved for card games, pin exchanges or a friendly chat. 12:00 noon Awards Luncheon - Presentation of W. Scott McKay Memorial Award, Michael Woodcroft Memorial Award, and Long Service Awards. Tickets: $45 + GST per person. 7:00 p.m. Annual Banquet Tickets: $70 + GST per person. Entertainment: Shania Twin Wednesdav. February 25th 8:00 a.m. Continental Breakfast 10:00 a.m. Closing Speaker: Rusty Russell Adjournment of the 2004 ROMA/OGRA Combined Conferences Ray Macleod Chair, 2004 Companions' Program Committee ONTARIO GOOD ROADS ASSOCIATION 2004 LONG SERVICE AWARD QUESTIONNAIRE Please print clearlv or type all information. My nomination for an OGRA Long Service Award Certificate is: Name to appear on Plaque: Date of Retirement: Position Immediately Prior to Retirement: Municipality/Company: Business Address: Postal Code: Bus. Telephone: Home Address of Nominee: Postal Code: . Res. Telephone: Total length of service in road industry: years Personal Background: Please fill out on the reverse side. Nominated by: name title Municipality/Company: Address: Postal Code: Telephone: DEADLINE FOR RECEIPT OF NOMINATIONS: January 30,2004 Retum completed questionnaire to: Ontario Good Roads Association Unit 2, 530 Otto Road Mississauga, Ontario L5T 2L5 ...over Page 2 OGRALONGSER~CEAWARD EMPLOYMENT SUMMARY PLEASE COMPLETE THE FOLLOWING Name of Nominee: Please complete the fOllowing information covering total sérvice in road industry: Years Position Municipalitv/Companv Personal Background Information: Please Complete This Part (Please highlight any significant accomplishments, activities and/or interests.) f:conf\2OO4-l.SA-2 ONTARIO GOOD ROADS ASSOCIATION 530 OTTO ROAD,UNrr2 MISSISSAUGA, ONTARIO l5t 2L5 TELEPHONE 905 795·2555 FAX 905 795·2660 . ~t.ilfrþ~ October 31,2003 TO the OGRA Membership: As in the past, the Ontario Good Roads Association will recognize employees who have given long years of service in the cause of good roads by presenting to them Long Service Awards. It would be appreciated if yOu would complete and retum the enclosed questionnaire advising us of any employee who is eligible under the conditions noted below to receive an award. The following are the eligibility requirements: 1. That recipients of long service awards will have served a minimum of 30 years in the road industry employed in the municipal, provincial and/or private sectors. 2. That recipients of long service awards will have retired from their employment or will be retiring within one year of the Annual CQnference at which the award will be given. 3. That the immediately previous or current employer be a member in good standing of the Ontario Good Roads Association. The deadline for receipt of nominations is Januarv 30. 2004 Presentation of the awards will be made at a luncheon on Tuesday, February 24,2004 during the ROMAlOGRA Combined Conferences, and all eligible recipients will be notified directly by OGRA. Yours truly, ~Q~ Sheila Richardson Executive Director COUNTY OF ELGIN By-Law No. 03-36 "BEING A BY-LAW TO RESTRICT THE WEIGHT OF VEHICLES PASSING OVER BRIDGES" WHEREAS Section 123 (2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, provides that the Municipal Corporation or other authority having jurisdiction over a bridge may by by-law limit the gross weight of any vehicle or any class thereof passing over such bridge, and the requirements of Subsection 1 with respect to the posting up of notice apply thereto; and WHEREAS n is deemed expedient to limit the weight of vehicles passing over certain bridges in the County of Elgin. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That no vehicle or any class thereof, whether empty or loaded, shall be operated over any bridge designated in Schedules No.1 and No.2, forming part of this By-Law, with a weight in excess of the weight limn prescribed in the Schedule for such bridge. 2. That any person violating any of the provisions of this By-Law shall be subject to the penalty provided in Section 125 of the Highway Traffic Act. 3. That this By-Law shall become effective once a notice of the weight permitted, legibly printed, has been posted up in a conspicuous place at either end of each bridge designated in the attached Schedules. 4. That this By-Law shall be effective upon passing and until November 14, 2005. 5. That By-Law No. 01-36 be and is hereby repealed. READ a first and second time this 25th day of November 2003. READ a third time and finally passed this 25th day of November 2003. Mark G. McDonald, Chief Administrative Officer. John R. Wilson, Warden. SCHEDULE NO.1 By-Law No. 03-36 BRIDGES ON COUNTY ROADS No. Bridge No. {MTO} Road No. Name of Bridge Location Weight Limit in Tonnes Year of Type of Construction Floor Finish 1. 5-133 27 Meeks Lot 16, Range 1, North of Union Road, Township of Southwold 8 1900 Concrete This weight limit is based on the detailed evaluations and recommendations of Spriet Associates as per their report dated October 4, 2003. 2. 5-136 4 King George Lift Bridge Reg. Plan 117, former Village of Port Stanley, now Municipality of Central Elgin, East Side Kettle Creek, Lot 5, West Side Kettle Creek, Lots 5 and 6 Level 1-13 Level 2-18 Level 3-23 1938 Steel This weight limit is based on the detailed evaluations and recommendations of Byme Engineering Inc. as per their report dated November 17, 2003. SCHEDULE NO.2 By-Law No. 03-36 BRIDGES ON LOCAL ROADS No. Bridge Name of Location Weight Year of Type of No. Bridge Limit in Construction Floor (MTO) Tonnes Finish 1. 5-60 Fulton Lots 3 and 4, Range Level 1-12 1912 Concrete I, West of River Level 2-18 Road, Township Level 3-23 of Southwold 2. 5-138 Jamestown Lot 28, Con. II, 2 1909 Wood Municipality of Central Elgin 3. 5-158 Vienna Lot 14, Con. III, Level 1-1 0 1925 Concrete Municipality of Level 2-15 Bayhain Level 3-24 4. 5-139 Gillets Lot 27, Con. IV, Level 1-25 1930 Concrete Municipality of Level 2-32 Central Elgin· Level 3-34 This weight limit is based on the detailed evaluations and recommendations of Spriet Associates as per their report dated October 14, 2003. COUNTY OF ELGIN By-Law No. 03-37 "BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE CHIEF ADMINISTRATIVE OFFICER TO SIGN AN ENCROACHMENT AGREEMENT FOR PROPERTY LOCATED IN THE MUNICIPALITY OF CENTRAL ELGIN" WHEREAS it has been established that a portion of the building located at 14090 Belmont Road, Municipality of Central Elgin, described as Lot 8 and Part of Lot 9, Registered Plan 231, Municipality of Central Elgin, encroaches in excess of 0.58 metres (1.9 feet) onto Belmont Road (County Road #74); and WHEREAS the encroachment was detected during a survey being completed at said location; and WHEREAS the Municipality of Central Elgin, owner of said property, has requested an encroachment agreement for legal purposes; and WHEREAS pursuant to Section 11 (2) of the Municipal Act, 2001, S.O. 2001, c.25, an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to this section; and WHEREAS said Table authorizes an upper-tier municipality to pass by-laws regulating highways under its jurisdiction; and NOW THEREFORE the Municipal Council of the Corporation of Elgin enacts as follows: 1. THAT the Warden and the Chief Administrative Officer are hereby authorized to sign an agreement, under certain terms and conditions, between the County of Elgin and the Municipality of Central Elgin, to allow encroachment of a building onto Belmont Road (County Road #74), described as Lot 8 and Part of Lot 9, Registered Plan 231, Municipality of Central Elgin. 2. THAT this by-law shall come into force and take effect upon its passing. READ a first time and second time this 25th day of November 2003. READ a third time and finally passed this 25th day of November 2003. Mark G. McDonald, Chief Administrative Officer. John R. Wilson, Warden.