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September 9, 2003 Agenda PAGE # ORDER ORDERS OF THE DA Y FOR TUESDA Y. SEPTEMBER 9. 2003 - 9:00 A.M. 1 st Meeting Called to Order 2nd Adoption of Minutes - meeting of August 14, 2003 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations 9:00 A.M. - Cliff Evanitski to present Annual Report of the Tillsonburg District Memorial Hospital (see page 47) 1-44 9:15 A.M. - Jenny Phillips, Chair, Joint Elgin/Central Elgin Accessibility Advisory Committee, to present the Municipal Accessibility Plan (ATTACHED) Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence - see attached 1 ) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th In-Camera Items 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT 5th 45-114 6th 7th 115-120 121-187 8th LUNCH WILL BE PROVIDED Grand Opening New Elgin Manor - September 23rd, 2003 between 2:00 - 4:00 P.M. Annual Reports due for September 23, 2003 - Elgin-St. Thomas Health Unit - Thames Valley District Health Council . JOINT ELGIN/CENTRAL ELGIN MUNICIPAL ACCESSIBILITY PLAN 2003 I INDEX JOINT ELGIN/CENTRAL ELGIN MUNICIPAL ACCESSIBILITY PLAN SECTION PAGE NO. Introduction 1 Duties of Municipalities - Excerpt from the Ontarians with Disabilities Act 1 Definition of Barriers to Persons with Disabilities 2 Definition of Persons with Disabilities 3 Committee Composition 3 Mission Statement 3 Objectives 4 Joint Elgin/Central Elgin Municipal Accessibility Plan 5 Jurisdictions Participating in the Plan 5 Key Contacts 5 Municipal Highlights, Population and Organizational Structure County of Elgin Municipality of Central Elgin 5 6 Other Organizations & Agencies Participating in the Plan 6 Consultation Activities 7 Plan Development Working Group 7 History of Past Initiatives to Remove and Prevent Barriers County of Elgin Municipality of Central Elgin 9 11 Operational Review - County of Elgin 11 3 - - - ~ INDEX Joint Elgin/Central Elgin Municipal Accessibility Plan ü SECTION PAGE NO. Review and Identification of Barriers - County of Elgin Administration Buildings Homes for Seniors Libraries Social Housing Vehicles 12 17 21 23 31 32 Operational Review Municipality of Central Elgin 32 Review and Identification of Barriers - Municipality of Central Elgin Arenas Beaches Fire Rescue Stations Library Medical Centre Non-Profit Housing Recreation 32 33 33 34 34 34 35 Leases 35 Review of Site Plans 35 Targets, Actions, and Annual Review Chart 36 Promotion of Plan 36 Recommendations Attitudinal Barriers Information/Communication Barriers Policies and Practices Barriers Physical! Architectural Barriers Technological Barriers 37-39 37 37 37 38 39 4 INTRODUCTION The Ontarians with Disabilities Act, 2001 was passed into legislation by the Government of Ontario on December 31, 2001. The Act ensures that persons with disabilities have improved opportunities and provides for their involvement in the identification, removal and prevention of barriers to their full participation in life. The Lieutenant Governor proclaimed in September 2002 that all municipalities must have a municipal accessibility plan adopted and published by no later than September 30,2003. The following are the requirements for municipalities as legislated by the Ontarians with Disabilities Act, 2001 (current to July 30,2003): DUTIES OF MUNICIPALITIES Municipal accessibility plans 11. (1) Each year, the council of every municipality shall, (a) prepare an accessibility plan; and (b) either, (i) seek advice from the accessibility advisory committee that it establishes or continues under subsection 12 (1), or (ii) consult with persons with disabilities and others, if the council has not established or continued an accessibility advisory committee under subsection 12 (1). 2001, c. 32, s. 11 (1). Contents (2) The accessibility plan shall address the identification, removal and prevention of barriers to persons with disabilities in the municipality's byClaws and in its policies, programs, practices and services. 2001, c. 32, s. 11 (2). Same (3) The accessibility plan shall include, (a) a report on the measures the municipality has taken to identify, remove and prevent barriers to persons with disabilities; (b) the measures in place to ensure that the municipality assesses its proposals for by-laws, policies, programs, practices and services to determine their effect on accessibility for persons with disabilities; (c) a list of the by-laws, policies, programs, practices and services that the municipality will review in the coming year in order to identify barriers to persons with disabilities; (d) the measures that the municipality intends to take in the coming year to identify, remove and prevent barriers to persons with disabilities; and (e) all other information that the regulations prescribe for the purpose of the plan. 2001, c.32, s. 11 (3). Availability to the public (4) A municipality shall make its accessibility plan available to the public. 2001, c. 32, s. 11 (4). Accessibility advisory committees 12. (1) The council of every municipality having a population of not less than 10,000 shall establish or continue an accessibility advisory committee and the council of every municipality having a population ofless than 10,000 may establish or continue an accessibility advisory committee. 2001, c. 32, s. 12 (1). 5 Elgin/Central Elgin -2- Municipal Accessibility Plan Duty of committee (2) The committee shall advise the council in each year about the preparation, implementation and effectiveness of its accessibility plan. 2001, c. 32, s. 12 (2). Members (3) A majority of the members of the committee shall include persons with disabilities. 2001, c.32, s. 12 (3). Duty of council (4) The council shall seek advice trom the committee on the accessibility for persons with disabilities to a building, structure or premises, or part of a building, structure or premises, (a) that the council purchases, constructs or significantly renovates; (b) for which the council enters into a new lease; or ( c) that a person provides as municipal capital facilities under an agreement entered into with the council in accordance with section 110 of the Municipal Act, 2001. 2001, c. 32, s. 12 (4); 2002, c. 17, Sched. C, s. 18 (2). Functions (5) The committee shall, (a) perfonn the functions set out in this section, including reviewing in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects; and (b) perfonn all other functions that are specified in the regulations. 2001, c. 32, s. 12 (5). Supplying site plans (6) If the committee selects site plans and drawings described in section 41 of the Planning Act to review, the council shall supply them to the committee in a timely manner for the purpose of the review. 2001, c. 32, s. 12 (6). Municipal goods and services 13. In deciding to purchase goods or services through the procurement process for the use of itself, its employees or the public, the council of every municipality shall have regard to the accessibility for persons with disabilities to the goods or services. 2001, c. 32, s. 13. DEFINITION OF BARRIERS TO PERSONS WITH DISABILITIES The Ontarians with Disabilities Act, 2001 defines a "barrier" as anything that stops a person with a disability trom fully taking part in society because ofthat disability. Some barriers include: · physical barriers, e.g. a step at the entrance to a store; · architectural barriers, e.g. no elevators in a building of more than one floor; · infonnation or communications barriers, e.g. a publication that is not available in large print; · attitudinal barriers, e.g. asswning people with a disability can't perfonn a certain task when in fact they can; · technological barriers such as traffic lights that change too quickly before a person with a disability has time to get through the intersection; and · barriers created by policies or practices, for instance not offering different ways to complete a test as part of job hiring. 6 Elgin/Central Elgin -3- Municipal Accessibility Plan DEFINITION OF PERSONS WITH DISABILITIES The Ontarians with Disabilities Act, 2001 defines persons with disabilities in the following, which is the same definition as used in the Ontario Human Rights Code. A "disability" is: a) Any degree of physical disability, infirmity, malformation or disfigurement caused by bodily injury, birth defect or illness and includes, but is not limited to: · diabetes mellitus; · epilepsy; · a brain injury; · any degree of paralysis; · amputation; · lack of physical co-ordination; · blindness or visual impediment; · deafness or hearing impediment; · muteness or speech impediment; or · physical reliance on a guide dog or other animal, or on a wheelchair or other remedial appliance or device; b) A condition of mental impairment or a developmental disability; c) A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; d) A mental disorder; or e) An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997. COMMITTEE In accordance with the legislation, the Councils for the County of Elgin and the Municipality of Central Elgin formed a joint accessibility advisory committee, known as the Elgin/Central Elgin Accessibility Advisory Committee. The Committee is comprised of five persons representing all geographic areas of the County of Elgin with the majority of membership being persons with disabilities. Two staff persons were appointed to provide support and assistance. MISSION STATEMENT The Joint Elgin/Central Elgin Advisory Committee adopted the following as its Mission Statement: "To identify, remove and prevent barriers to persons with disabilities who use the facilities and services of the County of Elgin and the Municipality of Central Elgin, including employees, volunteers, and all members of our Community." 7 Elgin/Central Elgin -4- Mwricipal Accessibility Plan OBJECTIVES This Plan 1. Describes the recommended process by which the County of Elgin and the Municipality of Central Elgin (County and Central Elgin) would identify, remove and prevent barriers to persons with disabilities. 2. Reviews earlier efforts to remove and prevent barriers to persons with disabilities. 3. Lists the facilities, policies, programs, practices and services that the County and Central Elgin would review to identify barriers to persons with disabilities. 4. Describes the recommended measures the County and Central Elgin would take to identify, remove and prevent barriers to persons with disabilities. 5. Describes the recommended process by which the County and Central Elgin would make this accessibility plan available to the public. 6. Assists with development of a criteria list to be distributed with applicable building applications. PLAN The Elgin/Central Elgin Accessibility Advisory Committee have convened meetings on a regular basis and the following JOINT ELGIN/CENTRAL ELGIN MUNICIPAL ACCESSIBILITY PLAN is the culmination of its efforts: 8 ElginlCentral Elgin -5- Municipal Accessibility Plan JOINT ELGIN/CENTRAL ELGIN MUNICIPAL ACCESSffiILITY PLAN SECTION 1 1. Municipal Jurisdictions Participating in this Plan The Corporation of the County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl The Corporation of the Municipality of Central Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl 2. Key Contacts Regarding Accessibility Issues Mrs. Sandra Hefften Deputy Clerk County of Elgin Telephone (519) 631-1460 ext. 103 Fax (519) 633-7661 shefrren@elgin-county.on.ca Mrs. Diarme Wilson Deputy Clerk Municipality of Central Elgin Telephone (519) 631-4860 ext. 286 Fax (519) 631-4036 dwilson@centralelgin.org 3. Municipal Highlights, Population, and Organizational Structure County of EIcin The County of Elgin is situated along the north shore of Lake Erie and encompasses more than 187,966 Ha. with a population of 45,209 citizens (2002). The County is an "upper tier" municipality, which includes seven constituent "lower-tier" municipalities within the County structure, and one separated City. Each of these has their own separate system of governance. Corporate headquarters is located at the County Administration Building, 450 Sunset Drive, St. Thomas partway between the City of St. Thomas and the Village of Port Stanley. Incorporation of the County of Elgin was enacted in 1852 by Order of Her Majesty Queen Victoria, by Provincial Statutes of Canada, entitled "An Act to Re-unite the Provinces of Upper and Lower Canada, and for the Government of Canada". Elgin County consisted of seven Townships at that time and grew to fifteen municipalities. Effective January 1998, through a restructuring initiative, constituent municipalities were reduced to seven, and one separated City. Areas of jurisdiction under the County corporate structure include responsibility for: County Council directives, by-laws, policies and procedures; County Libraries (11 branches plus 1 main office); design and construction of the County Road System; emergency services (emergency response, policing for 6 municipalities, 9-1-1, land ambulance); protection of County assets and expenditures; operation of 3 Homes for Seniors; Human Resources services to over 300 employees; Ontario Court of Justice/Traffic Ticket Payment Centre; Ontario Works/Social Services (administered through the City of St. Thomas); protection of County forest cover; severing of land. ~ Elgin/Central Elgin -6- Municipal Accessibility Plan Municipality of Central EleÌn The Municipality of Central Elgin is a progressive, dynamic urban and rural municipality, located on the shores of Lake Erie in the heart of southwestern Ontario connected by 370 kms of municipal roads. The Municipality of Central Elgin encompasses 325 square kms. in area and has a population of 12,360 citizens. Through a restructuring initiative, effective January 1 't, 1998, the former Village of Port Stanley, the former Township of Yarmouth, and the former Village of Belmont amalgamated and became incorporated as the Municipality of Central Elgin under the Municipal Act of the Province of Ontario. Other smaller Hamlets within these municipal boundaries include Sparta, Union, Orwell, and New Sarum. The Municipality of Central Elgin is a "lower tier" municipality with its own separate system of governance within the County of Elgin structure. The Administration Office for the Municipality of Central Elgin is located at 450 Sunset Drive, North Wing, St. Thomas. Areas of jurisdiction under the Municipality of Central Elgin structure include: Council by-laws, policies and procedures; protection of Central Elgin assets and expenditures; Human Resources; Strategic Planning; Building Inspection; By-law Enforcement; Zoning/Committee of Adjustment; Municipal Roads System; Sanitary Sewer; Storm Sewers and Municipal Drains; Potable Water; Parks and Recreation, and Solid Waste. SECTION 2 1. Other Organizations & Agencies Participating in this Plan and Description of Agency Corporation ofthe City ofSt. Thomas City Hall P.O. Box 520 St. Thomas, Ontario N5P 3V7 Telephone (519) 631-1680 Attention: Mr. Chester Hinatsu The City of St. Thomas is a separated City within the County of Elgin and has its own governance structure. By way of a service agreement, the City administers Ontario Works, Social Housing, and Child Care throughout the County of Elgin, The County pays for this service on a caseload basis, or on an actual number of units' ratio, plus an administrative fee. Social Housing obligations are included in the legislation and, although the responsibility rests with the City to ensure compliancy, a paragraph has been inserted under "Review and Identification of Barriers to Disabled Persons" later in the report. 1 0", I .' Elgin/Central Elgin -7- Municipal Accessibility Plan SECTION 3 Consultation Activities Correspondence was forwarded to the following groups requesting that they solicit their clientele for input into the plan, and that a representative of the agency attends a committee meeting(s) to discuss the barriers that were identified: Canadian Diabetes Association Elgin Association for Communitv Living 442 Adelaide Street North 400 Talbot Street London, Ontario / S1. Thomas, Ontario N6B 3H8 N5P lE8 Canadian Hearing Society Heart & Stroke Foundation 181 Wellington Road 617 Wellington Road London, Ontario London, Ontario N6B 2K9 N6A 3R6 Canadian National Institute for the Blind Multiple Sclerosis Society 749 Baseline Road East 400 Talbot Street London, Ontario S1. Thomas, Ontario N6C 2R6 N5P IB8 Canadian Mental Health Association Elgin 110 Centre Street S1. Thomas, Ontario N5R 2Z9 . SECTION 4 Plan Development Working Group Note: The Joint Accessibility Advisory Committee is referred to as JAAC Working Group Municipality/Agency Department TelephonelE-Mail Member Ms. Jenny Phillips Chair JAAC (519) 762-2862 tcrier@¡wlden.net . Mr. Pete Cohoe Vice-Chair JAAC (519) 782-3132 ncohoelíVexeculink.com Ms. Becky Marks Member JAAC (519) 886"6330 bmarkskin@hotmail.com Mr. Dennis Crevits Member, representing JAAC (519) 782-7442 Elgin and Central crevitsíqJ,bellne1.ca Elgin Councils Mr. Don Leitch Municipality of CAO/Clerk (519) 631-4860 Central Elgin dleitch@centralelfTin.onr n Elgin/Central Elgin -8- Municipal Accessibility Plan Ms. Dianne Wilson Municipality of Administration (519) 631-4860 Central Elgin dwi1soníaJcentralel <rin .or" Mr. Lloyd Perrin Municipality of Physical (519) 631-4860 Central Elgin Services 1nerrin@centra1el<rin.on! Ms. Sharon Larmour Municipality of Financial (519) 631-4860 Central Elgin Services slarmouríaJcentra1e1<>in.orO' Mr. Don Crocker Municipality of Fire Rescue (519) 631-4860 Central Elcin dcrocker centra1e1 mn.orO' Mr. Mark McDonald County ofE1gin CAO (519) 631-1460 mmcdonald@e1!!in-countv.on.ca Ms. Sandra Hefft'en County of Elgin Administrative (519) 631-1460 Services shefft-eníaJe1 mn-countv.on. ca Mr. Jim Carter County of Elgin Corporate (519) 631-1460 Facilities icarter@e1!!in-countv.on.ca Mr. Clayton Watters County of Elgin Engineering (519) 631-1460 Services cwatters@e1<>in-countv.on.ca Ms. Linda Veger County of Elgin Financial (519) 631-1460 Services 1ve!!eríaJe1 <rin-countv.on.ca Ms. Helen Notte County of Elgin Homes for (519) 631-1460 Seniors hnotte@e1!!in-countv.on.ca Mr. Harley Underhill County of Elgin Human (519) 631-1460 Resources hunderhillíaJe10'in-countv.on.ca Mr. Allan Reitsma County of Elgin Information (519) 631-1460 Technology arei tsmaúùe1 <rin-countv. on. ca Ms. Cathy Bishop County of Elgin Libraries (519) 631-1460 cbishonúùeltÚn-countv.on. ca Canadian Diabetes Association Canadian Hearing Society Canadian National Institute for the Blind . Mr. John Balderston Canadian Mental MSW, RSW (519) 633-1781 Health Association - cmhae1cin@execu1ink.com . Elgin Branch Elgin Association for Community Living Heart & Stroke Foundation Multiple Sclerosis Society 12 Elgin/Central Elgin -9- Municipal Accessibility Plan SECTION 5 History of Initiatives to Identify, Remove and Prevent Barriers A review of Municipally-owned buildings and structures, by-laws, policies and programs was completed to identifY improvements or modifications undertaken by Elgin and Central Elgin, to eliminate accessibility barriers during the past five years, and are detailed in the following charts: COUNTY OF ELGIN FIVE-YEAR REVIEW OF IMPROVEMENTS/MODIFICATIONS UNDERTAKEN TO ELIMINATE BARRIERS FOR DISABLED PERSONS ADMINISTRATION BUILDING BARRIER AND TYPE LOCATION SOLUTION DATEIPROPOSED Describe the barrier (use one of Brief description of strategies in DATE OF physical, architectural, place to address the barrier IMPLEMENTATION injonnation/communication, attitudin:/, technological, policies, nractices Physical- Doors are too throughout building when renovations take Over the past 5 years this narrow place 3' doors are has been in practice installed PhysiCal- Door knobs throughout building when renovations take Over the past 5 years this ball type place door knobs are has been in practice replaced with lever tvne Physical- Water taps throughout building when renovations take Over the past 5 years this place water taps are has been in practice replaced with lever tvne Communication - all parking lots re-marked parking Over the past 5 years this Parking spots and spots and installed has been in practice sÜmaæ nroner sÜmage Physical- Fire pull throughout building when renovations take Over the past 5 years this stations place pull stations are has been in practice lowered to proper hei!!ht Physical- Hold open throughout building fire doors are held Over the past 5 years this devices open to provide access has been in practice to the halls Physical- Entrance throughout building entrance doors have Over the past 5 years this doors door operators has been in practice installed for easy access to the building 1 ~ to:;;) Elgin/Central Elgin -10- Municipal Accessibility Plan HUMAN RESOURCES BARRIER AND TYPE LOCATION SOLUTION DATE/PROPOSED Describe the banier (use one of Brief description of strategies in DATE OF physical, architectural, place to address the barrier IMPLEMENTATION iriformationlcommunication, attitudinal, technological, policies, nractices) , Policies/practices Thoughout the Hiring is performed as Always has been the organization per the Human Rights practice Act. Equal opportunity based on non- discrimination of the Human Rights Code - although no written policy to indicate this. ROADS AND BRIDGES BARRIER AND TYPE LOCATION SOLUTION DATE/PROPOSED Describe the barrier (use one of Brief description of strategies in DATE OF physical, architectural. place to address the barrier IMPLEMENTATION information/communication, attitudin~l. technological. policies, nractices Physical - Concrete Curb Warren Street, Port Curb cuts/Sidewalk 1997 Stanley Ramps Queen Street, 1997 Rodney Main Street, West 1998 Lome Plank Road, 2000 Straffordyille -Plank Road, Eden 2000 St. George Street 2000 - Bridge Fingal Line, Fingal 2001 Union Road, 2001 - Shedden Ron McNeil Line, 2002 Springfield Edison Bridge 2002 14 Elgin/Central Elgin -11- Mnnicipal Accessibility Plan MUNICIPALITY OF CENTRAL ELGIN FIVE-YEAR REVIEW OF IMPROVEMENTSIMODIFICATIONS UNDERTAKEN TO ELIMINATE BARRIERS FOR DISABLED PERSONS BUILDINGS BARRIER AND TYPE LOCATION SOLUTION DATEIPROPOSED Describe the barrier (use one of Brief description of strategies in DATE OF physical, archÎtectura/, place to address the barrier IMPLEMENTATION infonnationlcommunication, attitudi~~l, technological, policies, roractices Belmont Arena No modifications to Port Stanley Arena eliminate accessibility Fonner Belmont barriers have been made Town Office to buildings within the Belmont Library past five years Fire Stations - 4 Kettle Creek Villa Port Stanley Medical Centre White's Station SECTION 6 Operational Review and Identification of Barriers to Disabled Persons County of EI!!Ìn The County operational structure includes 7 departments, Administrative Services (responsible for Warden and Council, Administration, Emergency Planning, Land Division, Ontario Court of Justice, and Provincial Offences and Ticket Payment Centre); Engineering Services (responsible for County Roads and Bridges); Financial Services (responsible for safekeeping of the County assets and budget control); Homes for Seniors (responsible for operation of 3 Homes and care of over 200 Residents): Human Resources (responsible for employee conduct and collective bargaining negotiations/relations); Infonnation Technology (responsible for the County Network, Website, and all computer-related activities; Library (responsible for Main and 11 branches). Each department conducted a review of the office areas and systems, by-laws, policies and programs under its responsibility to detennine accessibility barriers, with input and comment from staff. The following charts reflect the findings from the various departmental staff who conducted the review: 1 ~ Elgin/Central Elgin ~ 12- Municipal Accessibility Plan COUNTY OF ELGIN REVIEW AND IDENTIFICATION OF BARRIERS TO DISABLED PERSONS ADMINISTRATION BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural, FOR REMOVAL OR PREVENTION information/communication, attitudinal, nolicies, techn%frical. nractice; ¡ ADMINISTRATIVE SERVICES Interior office doors narrow Architectural/Physical Widen doorways to 3' when renovating and doorknobs wron¡r tVDe and install lever door ODeners Telephone system not Infonnation/Communication Provide access to TTY device accessible to all FaX machine & printer stands Physical Purchase adjustable stands when too hi"n reQuired Reception desk too high Physical Purchase wheelchair height desk Vault doorway too narrow Architectural Not feasible to make changes to vault and interior too constricted Mail sorting room not Architectural Mail room would have to be rebuilt accessible when renovating Mailing machine too high Physical Lower shelving when renovating Employee Washroom- Architectural Widen doorway, install lever door Women's opener, lower sink, install lever handles on taps, remove tub, build interior wall and install grab bars, move toilet tissue disnenser, eliminate liD at doorwav Employee Washroom- Architectural Widen doorway, install lever door Men's opener, move toilet, lower sink, install lever handles on taps, install grab bars, move toilet tissue dispenser, eliminate liD at doorwav Fire Alarm warning device Infonnation/communication Install rotating light . Employee kitchen counter & Architectural/Physical Kitchen would have to be rebuilt when sink area too high, lip at renovating doorwav ARCHIVES Boxes on storage shelf too Physical Place high-demand items on lower hi!!h shelves Website is not accessible to Infonnation/Communication Create version for visually impaired visually imDaired viewing Photocopier is too high for Physical Purchase copier that is more wheelchair disabled access accessible 16 Elgin/Central Elgin -13- Municipal Accessibility Plan Signage Physical Install signage at standardized placement and height. Wording to be in large print and in Braille or routed Signage Physical Signage for disabled access via elevator and rear door needs to be more apparent Telephone system is not InfonnationlCommunication Provide access to TTY device accessible to all Archivist's Office - access to Physical Increase space around desk to increase chair and computer not wheelchair accessibility barrier tree Archivist's Office - filing Physical Store items in lower drawers cabinet too high ENGINEERING SERVICES AND FINANClALSERVICES Interior office doors narrow ArchitecturallPhysical Widen doorways to 3' when renovating and doorknobs wrong type and install lever door openers. Filing cabinets Physical Purchase filing cabinets no higher than 4 drawer when required Men's Washroom Architectural Install lever door opener, lower soap dispenser. When renovating, provide a 5' turnaround radius Women's Washroom Architectural Eliminate small lip at doorway, lower soap dispenser. When renovating, to ! provide a 5' turnaround radius Supply Room Architectural Eliminate small lip at doorway Closets Architectural Lower bar for hanging coats Pull Stations and Fire Architectural Lower pull stations and fire Extinguishers extinguishers Fumiture too cumbersome Physical Remove some furnishings and for office size reposition desks when required Desks Physical When replacing desks ensure the furniture has rounded comers and is wheelchair accessible GENERAL Signage - all areas Infonnationlcommunication Install signage at standardized placement and height. Wording to be in large print and in Braille or routed . HUMAN RESOURCES Doorways too narrow and Physical/Architectural Widen all doorways to 36" and install doorhandlesWTongtype lever-type openers when renovating 17 Elgin/Central Elgin -14- Municipal Accessibility Plan Workstations not accessible Physical Would be modified when required or to all replaced Employee microwave has Physical Purchase new microwave with push turning knobs buttons when required or remove rrom kitchenette Sink in employee kitchenette Physical/ Architec.tural Sink area would have to be has wrong type of handles reconstructed when required with and is not accessible to all accessible fixtures Reading material, Policies & InfonnationlCommunication Provide material in multi fonnats procedures, and Brochures are in visual fonnat only IT Office doors too narrow and Architectural/Physical Widen doorways to 3' when renovating doorknobs wrong type and install lever door openers. Filing cabinets Physical When replacing filing cabinets ensure thev are no hiclIer than 4 drawer Men's Washroom Architectural Install lever door opener, lower soap dispenser. When renovating provide a 5' turnaround radius Women's Washroom Architectural Eliminate small1ip at doorway, lower soap dispenser. When renovating I provide a 5' turnaround radius Closets Architectural . Lower clothes rod for hanging coats when required Pull Stations and Fire Architectural Lower pull stations and fire Extinguishers extinguishers Furniture too cumbersome Physical Remove some furnishings and for office size reposition desks when required Computers - Software and InfonnationlCommunication Ensure PC is compatible, Install Braille Web site translation software. Purchase screen reader called (JAWS) Job Access with Screen Reading (which is speech synthesizer). Purchase Braille Keyboard and software called Dragon Dictate that allows a person to dictate the infonnation and it writes it down. Install Braille embosser used like a printer. Install sound track on narrative for hearing impaired when required LAND DIVISION Pathways between office Physical Remove some furnishings and furniture not wide enough for reposition desk when required a wheelchair i 8 Elgin/Central Elgin -15- Municipal Accessibility Plan LIBRARY Entrance doors are too ArchitecturaI/Physical Widen doorways to 3' and install narrow automatic door openers on front doors. Reception counter is too high Physical Lower countertop to accommodate wheelchair accessibility. Reception area lateral filing Physical Purchase lower vertical filing cabinets cabinets are too high when required. Telephone system not InfonnationlCommunication Provide access to TTY Device. accessible to all All computers are not Technological Purchase headphones for visually compatible for visually impaired computer access when impaired required. Washroom - Women's Architectural Widen doorway, install lever door opener, lower sink and install lever handles on taps, install grab bars. Fire Alarm Warning Device InfonnationlCommunication Install Rotating Light. Interior doors are too narrow ArchitecturallPhysical Widen doorways to 3' when renovating. -~ . Photocopier is too high for Physical When purchasing new photocopier, disabled access acquire equipment that is wheelchair accessible. Kitchen countertop and sink ArchitecturallPhysical Kitchen would have to be rebuilt when are too high renovating. Kitchen microwave is too Physical Move microwave to microwave stand. high for disabled access Reference Resource Office - Physical Height of shelves should be lowered. shelves are too high Hallway shelving Physical Shelving relocated - not enough clearance for wheelchair access. Paperback Room shelving'is Physical Shelving lowered and clearance between too high aisles widened. Computer Desks Physical Keyboards and monitors should be fully adjustable. ILLO/Collection Exchange Physical Countertop and cupboards lowered for Office - Countertop and wheelchair access. cupboards are too high ILLO/Collection Exchange Physical . Height of shelving lowered. Office - Shelving is too high ILLO/Collection Exchange Physical Area cleared for wheelchair Office - Book carts and accessibility. boxes Local History Office - Physical Height of shelves lowered. Shelving is too high Local History Office - Physical Re-organize furniture for wheelchair furniture is too crowded accessibility Library Co-ordinator's Physical Purchase lower vertical filing cabinets Office filing cabinet too high . when required. 19 Elgin/Central Elgin -16- Municipal Accessibility Plan Library Co-ordinator's Physical Re-organize furniture for wheelchair Office filing cabinet too accessibility. close to door Library Co-ordinator's Physical Lower shelving for disabled Office - Shelving is too high accessibility. Manager of Library Services' Physical Lower shelving for access. Office - Shelving is too high Manager of Library Services' Physical Purchase lower vertical filing cabinets Office - filing cabinets too when required. high . Meeting Room - Coat rack is Physical Lower coat rack for disabled too high accessibility. Signage InfonnationlCommunication Braille or routed signs to be child reachable (3 - 4 ft height) to allow visually impaired to "read" them. Fire Extinguishers Physical Fire extinguishers lowered for disabled accessibility. Rear Emergency Exit Door Physical/Architectural Widen doorways to 3' when renovating. A lift is required in the stairwell to the Lower Level. ONTARIO COURT OF JUSTICE Doorway from Warden's Architectural/Physical Widen doorway to 3' when renovating Office into Courtroom too and install lever door opener narrow Doorway to Prosecutor's Architectur¡¡l/Physical Install lever door openers office Duty Counsel and Architectural/Physical Widen doorway to 3' when renovating Enforcement Agencies and install lever door openers doorways too narrow Washrooms in Duty Counsel Architectural Washrooms would have to be rebuilt and Enforcement Agencies when renovating offices not accessible . PROVINCIAL OFFENCES Furniture obstructing Physical Reposition furniture when required doorway Bookshelves too high Physical Lower bookshelves when required WARDEN'S OFFICE Office doorknob wrong type Architectural/Physical Widen doorway to 3' when renovating and meeting room doorway and install lever door opener too narrow 20 Elgin/Central Elgin -17- Municipal Accessibility Plan Washroom and fixtures not Architectural Washroom would have to be rebuilt accessible when renovating BUILDINGS BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the harrier (use one of physical, architectural, FOR REMOVAL OR PREVENTION information/communication, attitudinal. policies, technolof!Jcal, practices) ADMINISTRATION BUILDING Ramps for access to the Physical Ramps to be made wider and to today's building (rront and rear) standard when replaced (scheduled in approximately 8 years when cOlicrete needs replacing) Fire alarm system Visual Install rotating lights to the fire alarm system (approximately 3 years when system is due for replacement) Signage throughout building Information/Communication Signage to be in Braille or routed and placed in standard position no higher than 48" rrom floor Elevators not able to be Information/Communication Floor panel to include Braille or routed operated by all instructions. Voice indicator for floor location is required (when renovating approximately 3-5 years) ELGIN COUNTY PIONEER MUSEUM Employee Entrance not Architectural/Physical Eliminate small lip at doorway, install accessible power operating doors, replace ramp and need 5' turnaround radius Public Entrance to building ArchitecturallPhysical Eliminate step at doorway, install power not accessible door operator. Kitchen Counter and sink ArchitecturàllPhysical Kitchen to be rebuilt when renovating. area too high Corridor and entrance to ArchitecturallPhysical Widen hallway. Widen doorway to 3'. washroom too narrow Washroom requires lever door openers, lower sink, lever handles on taps, grab bars, toilet tissue/paper toweVsoap dispensers. Light switches not accessible ArchitecturallPhysical Move all light switches when renovating Closet not accessible ArchitecturallPhysical Lower portion of clothes bar when required. Emergency Exit Door not ArchitecturallPhysical Install panic hardware and eliminate accessible . small lip at doorwav when renovating. 21 Elgin/Central Elgin -18- Municipal Accessibility Plan Doorways to all rooms not ArchitecturallPhysical When renovating widen doorways to 3' accessible and install lever door openers. Second level not accessible ArchitecturallPhysical Install elevator when renovating. Attic not accessible ArchitecturallPhysical Eliminate step in doorway, widen doorway to 3', and install lever door opener. Partial basement not ArchitecturallPhysical This level is used for storage and is accessible accessed by staircase.· If this area needs to be accessed, an elevator will be installed when renovating. Full Basement not accessible ArchitecturallPhysical Install elevator when renovating. Furnace Room in Full ArchitecturallPhysical Widen doorways to 3', and install lever Basement not accessible door openers when renovating. Sink in full basement not ArchitecturallPhysical Sink and soap dispenser to be lowered accessible when renovating. ELGIN COUNTY PIONEER MUSEUM- AGRICULTURAL BUILDING Entrance to building not ArchitecturallPhysical Install power door operator. accessible 2na floor not accessible ArchitecturallPhysical Presently used for storage only. Install elevator if required. ELGIN COUNTY PIONEER MUSEUM 449 TALBOT STREET I (TEMPORARY LOCATION) Reading of Signage Information/communication Staff will read signs Using kitchen taps Physical Kitchen taps should be levered type ELGIN-ST. THOMAS HEALTH UNIT Front doors Communication Install audio when required Front reception desk Architectural Lower to wheelchair level Hours of service on tront Information Provide sign with Braille door Elevator signs "G" Information Need to be lower-4 ft. indicating ground floor Emergency sign "in case of Information Needs to be in Braille . fire" All door handles Physical All doors need levers Exit doors - east and west, Physical Need panic bars installed upper and lower floors 22 Elgin/Central Elgin -19- Municipal Accessibility Plan Light switches Physical Some need to be lowered Water fountain Physical Should be lower Signage Infonnation Should be lower Washroom signs - upper & Infonnation Signs should be lower and also in lower Braille Desks in health protection Architectural Lower to wheelchair level (desks are at and sexual health this level due to hi",], confidentiality) Showers - second floor Architectural Need to be wheelchair accessible- wide liD at entrance Parking lot - disabled Infonnation Install signs at each space parkin\! SDaces Lawyers Offices Reception desk Architectural Lower to wheelchair level Kitchen sink Physical Install lever handles GARAGES - 42343 FRUIT RIDGE LINE BUILDING ONE Entrance (Main building) ArchitecturalJPhysical Eliminate small lip at doorway and replace with ramp, need 5' turnaround radius. Install power-door operator. Telephone System InfonnationlCommunication Provide access to TTY device. Signage Infonnation Install signage at standardized placement and height. Wording should be lar\!e mint and in Braille or routed. Interior doors too narrow and Architectural/Physical Widen doorways to 3' when renovating doorknobs wron\! tvoe and install lever door openers. Stock room not accessible ArchitecturallPhysical Install elevator when renovating. Parts stored on shelves are Physical Shelving can be lowered when needed. not accessible Filing cabinets not accessible Physical Purchase filing cabinets no higher than 4 drawer when reouired. Sink and counter in Water Architectural/Physical Sink and counter to be lowered or Dept. Room not accessible rebuild when renovating. Installlever . handles on taps. Grate in floor in shop Architectural Will be leveled when renovating Kitchen counter and sink ArchitecturallPhysical Kitchen to be rebuilt when renovating. area not accessible Lockers not accessible Architectural/Physical Lower clothes hooks when required. Second floor washroom! Architectural/Physical Renovate to include 3' doorway to shower room not accessible washroom stall, grab bars, and accessible toilet paper holder. Include . turnaround radius in washroom stall. 23 Elgin/Central Elgin -20- Municipal Accessibility Plan Sink and counter to be installed at proper height and lever handles on taps. Soap/paper towel dispensers, and mirror at wheelchair accessible height. Shower stall to be wheelchair accessible, with grab bars and lever handles on taps. Operating buttons on garage ArchitecturaIlPhysical When renovating lower operating doors and wash bay not buttons for overhead doors. accessible Equipment in shop not Physical Equipment height can be modified when accessible required. All equipment is adjustable. First Floor Washroom not ArchitecturallPhysical Install grab bars, lower paper towel/soap accessible dispensers, renovate to provide 5' turn radius, install lever handles on sink. Door at Welding Shop exit ArchitecturaI/Physical Eliminate small lip at doorway. not accessible Light switches not accessible Architectural/Physical Lower light switches when renovating. . . BUILDING TWO Stockroom on second floor ArchitecturallPhysical Install elevator when renovating. not accessible Shelves not accessible Physical Items on shelves can be lowered when needed. Desks not accessible , Physical When replacing desks, ensure furniture has rounded comers and is wheelchair accessible. Telephone System not InfonnationlCommunication Provide access to TIY device. accessible to all GARAGES - 42343 FRUIT RIDGE LINE - SIGN SHOP (STORAGE OF SURPLUS EQUIPMENT) Entrance one to building not ArchitecturaIlPhysical Eliminate small lip at doorway. Door accessible should swing out and install panic button. Widen doorway to 3', install power door operator, need 5' turning radius. Persons with disabilities can access building through a second entrance which renovations will be . completed by April 30, 2003. Entrance two to building not ArchitecturaIlPhysical Overhead door being replaced by April accessible 30, 2003. Door will be power operated. Entrance to Chemical ArchitecturaIlPhysical Storage can be moved to another area, Storage Area not accessible which is accessible if required. 24 Elgin/Central Elgin -21- Municipal Accessibility Plan LIFT BRIDGE IN PORT STANLEY Entrance to West Building Architectural/Physical Remove two steps to entrance and replace with ramp, need 5' turn radius Entrance to West Building Architectural/Physical Widen doorways to 3' when renovating/rebuild is being considered and install lever door openers. Lift bridge operations room ArchitecturallPhysical Access to this room is impossible due to not accessible structure of building - total renovation/ rebuild would be necessary Entrance to East Building ArchitecturallPhysical Remove two steps to entrance and replace with ramp, need 5' turnaround radius. Widen doorways to 3' when renovating/rebuilding and install lever door openers. Washroom Architectural Washroom not wheelchair accessible. Widen doorway to 3' , install lever door opener, install fixtures at proper level, install grab bars, lower soap dispenser, and provide a 5' turnaround radius. Room needs to be rebuilt for accessibility by disabled persons Telephone System not Information/Communication Provide access to TTY device accessible to all Signage Information Install signage at standard placement and height. Wording should be larger print and also in Braille or routed All areas in both buildings Architectural/Physical With some renovations, access to the not accessible two buildings may be possible; however, access to other rooms to operate or maintain the bridge is impossible due to the structure of the buildings. For full accessibility, total rebuild would be necessary. HOMES FOR SENIORS BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural. FOR REMOVAL OR PREVENTION information/communication, at~fdinal. policies, technoloJdcal, oractices BOBIER VILLA Metal strips in doorways to Physical When new flooring is installed - remove rooms - Residents have strips if possible as new floor will be difficulty to self-propel same height wheelchair 2·¡;; "., Elgin/Central Elgin -22- Municipal Accessibility Plan Smoking room door difficult Physical Install power door operator to open if in wheelchair Servery room door difficult Physical Install power door operator to open if in wheelchair Signage not at correct height Infonnation/communication Put signs at appropriate heights for wheelchairs. No symbols Put up other signage which is helpful for or Braille for persons with those with visual impairment visual impainnent Fire Alann - persons with Information/communication Install rotating light to alert persons of a hearing impairment would fire alarm not hear alarm *not required in long-term care facility Toilets not at proper height- Physical Residents requiring higher toilets use for some residents toilets raised toilet seats on conventional toilets should be higher Work areas not at Physical Some work areas could be adjusted appropriate heights for an more easily than others employee with physical limitations FORMER ELGIN MANOR Door entrances Physical Install power door operator Signage Information/Communication Place at bed rail/wheelchair height Room size/doorways Architectural Make wheelchair/geri chair accessible Lighting Architectural Require non glare/indirect Activity/Menu Boards Information/Communication Require other fonns of communication Alarms Infonnation/Communication Require rotating lighting Wheel chair accessibility Architectural Make doors/bathrooms/equipment! receiving dock/closets accessible Bathroom/sinks Architectural Install assistive devices - grab bars Smoking Room Architectural Require wheelchair accessibility/ automatic door Dining Room tables Physical Make wheelchair or geri chair height Attitudes toward Ageism Attitudinal Require Education/inservicing (capabilities of the elderly) Equipment (i.e. restorative) Phones Technological Require volume control/rotating light! large keypads RN Stations ) access Architectural Make wheelchair and geri chair Business Office ) to accessible Hair Salon PolicieslPractices Require adjustable sinks and dryers 26 Elgin/Central Elgin -23- Municipal Accessibility Plan Medication/Treatment Carts Physical Require key pad lock - should be adjustable height Chairs/furniture Physical Require arms - stand assist Taps/door handles Physical Require lever knobs at proper height Disabled parking Physical Increase number of spots -level surface Outdoor Activity Physical Raise flowerbeds - improve lighting Virus Control- West Nile; PolicieslPractices Need education/support/supplies SARS . Floor finishes - colour PhysicaIlPractices Need education/low gloss Interior design - colour Physical Need education/research/associations/ societies Clocks TechnologicaIlPhysical Need alternate methods Nurse Communication TechnologicaIlPhysical Require handheld communication system Ordering/inventory systems T echnolo gicaIlPhysical Need bar coding/computer programs Safety - Dementia Residents PhysicaV Attitudinal/ Remodel structural design/education/ Practices/Architectural partnerships TERRACE LODGE Smoke Room Door Physical Install power door operator Doors and Frames Architectural Enlarge doors and frames to 36" throughout Elevator Buttons Physical Lower buttons for access Bathroom Sinks Physical Wheelchair accessible wash basins Front Office Window Architectural Lower window for access .. LIBRARIES - NOTE: Although Branch Libraries are housed in leased or privately-owned buildings; all accessibility barriers have been identified, including identification of some barriers that are outside of the County's jurisdiction. BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural, FOR REMOVAL OR PREVENTION information/communication, attitudinal, policies, techno/aricol, practices)· AYLMER All doorways less than 36" PhysicaV Architectural Widen doorways to 36" upon expansion/ wide . renovation Emergency exits PhysicaV Architectural Not wide enough for wheelchair - needs 36" minimum 27 Elgin/Central Elgin -24- Municipal Accessibility Plan Washrooms have no Physical Washrooms to be widened for turnaround space, soap & wheelchair accessibility and to allow for towel dispenser too high turnaround space, sink, soap & towel dispenser to be lowered Service counter (circulation) Physical Keyboard and monitor to be fully desk too high adjustable. Part of circulation desk to be lowered Entrance Door not accessible Physical Install power door operator Employee officelkitchenette Physical Modify countertop, sink, and taps upon not accessible to all expansion/renovation oflibrary Computer station in Physical Keyboard and monitor to be fully staffroom not adiustable adïustable. Computers Technological Headphones to access sites that offer audio text Monitors - magnifier for Physical Portable magnifying screen to fit over reading print needed computer as needed. Large print options should be installed on computers Desks/computer desks not Physical When replaced need to be height adjustable adjustable as well as monitor and keyboard Shelves too high Physical Lower shelves or have a "reacher" with extender arm to select books from higher shelves. Staff assistance would address shelf issues Posts in book aisles ArchitecturallPhysical Place shelving lined up with posts upon compromise accessibility expansion/renovation oflibrary . Crowded shelves Physical Collection requires "weeding" to make selection of books easier and free up library space from boxes piled up etc. Lighting not adequate Physical hnprovement oflighting in some areas Photocopier area cramped Physical Needs more space for operation by all persons; too close to doorway and can block traffic flow. Change location upon expansion/renovation oflibrary Washrooms PhysicaV Architectural Widen doorway, increase turnaround area, install lever door opener, lower sink and install lever handles on taps, install grab bars, move toilet tissue dispenser, UDon expansion/renovation Basement not accessible Physical Not leased Power interruptions Physical Power control panel needs to be lowered Signage - interior & exterior Information/Communication Install signage at standardized placement and height and wording to be in Braille or routed 28 Elgin/Central Elgm -25- Municipal Accessibility Plan BAYHAM Entrance Doors not Physical Install power door operator accessible to all Washrooms doors & sink Physical Replace doors and sink handles with handles levered ones when renovating Employee kitchen/staff room Architectural Enlarge doorway to 36"; change sink; door not wide enough; sink Physical lower towel rack; replace handles with and towel rack too high lever-style - when renovating Signage - interior & exterior Information/Communication Install signage at standardized placement and height and wording to be in Braille or routed . BELMONT * Entrance and interior doors Physical Install power door operators, eliminate not accessible to all I" lip at doorway * Basement not accessible Physical Investigate need for elevator/lift -low usage * Computer terminal Physical New table needed * Washroom Physical Fixtures may need to be replaced * Wheelchair Ramp Physical May not meet requirements, slope and width questionable Circulation desk too high Physical Keyboard and monitor to be fully adjustable. Part of circulation desk to be lowered. Shelves too high Physical . Lower shelves or have a "reacher" with extender arm to select books from higher shelves. Staf£'familyassistance could address shelf issues . * Identified by Municipality of Central Elgin staff DUTTONillUNWICH All doorways too narrow Physical! Architectural Widen doorways to 36" when renovating Washrooms have no Physical Washrooms to be widened for turnaround space, soap & wheelchair accessibility, allowance for towel dispenser too high turnaround area; sink modified; height of toilet modified; soap & towel dispenser lowered; lever taps and handles installed when renovating Employee kitchenette not Physical ModifY countertop, sink, and taps when accessible to all renovating Service counter Physical * Keyboard and monitor to be fully adjustable Book trucks Physical Require wheels that spin freely 29 Elgin/Central Elgin -26- Municipal Accessibility Plan Computer station not Physical Keyboard and monitor to be fully adjustable adjustable Monitors - magnifier for Physical * Portable magnifYing screen to fit over reading print needed computer as needed for persons with visual impainnent (not necessary if you . have special software program) Computers Technological * Headphones needed to access sites that offer audio text Shelves too high Physical Lower shelves or have a "reacher" with extender arm to select books from higher shelves. Signage - interior & exterior InfonnationlCommunication * Install signage at standardized placement and height and wording to be in Braille or routed Disabled parking space (by ramp) needs to be clearly marked Washrooms PhysicaV Architectural Widen doorway when renovating - doors are very heavy, awkward and hard to open * soap and towel rack to be lowered Basement not accessible Physical Not leased . Upper storage room Physical Used byWEHGS for storage Kitchenette off meeting room Architectural Enlarge doorway to 36"; modify sink, door not wide enough; Physical install lever-style taps and doorknobs counter and sink too high when renovating Desks not adjustable Physical When replaced need to be height adjustable with 36" legroom below Photocopier area cramped Physical Needs more space around copier to allow wheelchair to get past it and/or operate the equipment Cushioned chairs Physical Need I or 2 without arms for easier access from wheelchair Reading room Physical Needs improved lighting Emergency exits PhysicaV Architectural * Not wide enough for wheelchair- needs 36" minimum Power interruptions Physical Control panel in basement - disabled staff could not access * indicates priority items PORT BURWELL Doorways less than 36" wide PhysicaV Architectural Widen doorways to 36" when renovating Exterior doors - 2 PhysicaV Architectural Eliminate one door. Install lever handle (aluminum screen) pulls out or power door operator and handle wrong type 30 Elgin/Central Elgin -27- Municipal Accessibility Plan Washrooms too small, PhysicaV Architectural Washrooms need to be enlarged, counter, soap & towel counter, taps/sink area, and towel rack dispenser too high, taps to be modified when renovating wrong type Circulation Desk Physical ModifY for wheelchair access. Keyboard and monitor to be fully adiustable Computer station not Physical Keyboard, monitor and desk to be fully adjustable adjustable Shelves too high Physical Rearrange when renovating. Lower shelves or have a "reacher" with extender ann to select books from higher shelves Signage - interior & exterior Information/Communication Install signage at standardized placement and height and wording to be in Braille or routed No parking for disabled Practices One parking space for disabled should be provided PORT STANLEY Outside sidewalk area Architectural Patio stones are uneven and difficult to navigate - sidewalk should be poured cement No parking for disabled Practices One parking space for disabled should be provided Signage - interior & exterior Information/Communication Install signage at standardized height and placement and wording in Braille or routed Entrance doors are heavy and Physical Install power door operators. Widen not accessible to all doorways to 36" when renovating Fire door Architectural Door too small, no ramp/stairs Circulation Desk too high Physical Needs to have lower section for wheelchair accessibilitv Photocopier Physical Area not accessible by wheelchair height is 39" CD Racks Physical Racks are too high and top portion is not accessible Shelving too low and too Physical Top and lower shelves are hard to reach high Aisles between shelving . Physical Not accessible by a scooter Magazine area Physical Lift -up racks are hard to use Newspaper area Physical Furniture requires re-arranging Government information area Physical Accessible Staff Room Physical Minor re-arranging required Staff Washroom Architectural Would have to be reconstructed 31 Elgin/Central Elgin -28- Municipal Accessibility Plan Telephone Physical Numbers are small Computer stations Physical 24" from floor, scanner inaccessible Alarm System Physical Entry/Leaving time requires adjustment, unit is too high and over top of a shelf Computers Technological Headphones needed to access sites that offer audio text Monitors - magnifier for Physical Portable magnifying screen to fit over reading print needed . computer as needed RODNEY * Entrance door too narrow Physical! Architectural Widen doorways when renovating * Entrance door Physical Install power door operators * Fire alarm system Visual . Need to add strobe lights * Signage - exterior Information/Communication Install signage at appropriate height, with wording in Braille and engraved * Signage - interior Information/Communication Install appropriate signage * Washroom not accessible Physical/Architectural Renovate for disabled access in accordance with OBC No parking for disabled or Physical Provide a parking space for disabled and drop off zone a drop-off area Storage - office Physical Lower shelving or provide extender arm to reach upper shelves Monitors - magnifier for Physical Portable magnifying screen to fit over reading print needed computer as needed for visually impaired or software that enlarges print Desks not adjustable Physical When replaced need to be height adjustable with 36" legroom. Keyboard and monitor to be fully adjustable Windows Physical Need extender to reach blinds control Shelves too high Physical Lower shelves or have a "reacher" with extender arm to select books from higher shelves. Office Physical Need to move desk or table to enable wheelchair access Cushioned chairs Physical Need I or 2 without arms for easier access from wheelchair Emergency exits Physical/Architectural Not wide enough for wheelchair - needs 36" minimum Power interruptions Physical Control panel in furnace room - disabled staff could not access Computers Technological Headphones needed to access sites that offer audio text . * identified by Municipality of West Elgin staff 32 - Elgin/Central Elgin -29- Municipal Accessibility Plan SHEDDEN No parking for disabled Practices One parking space for disabled should be provided Signage - interior & exterior Information/Communication Install signage at standardized placement and height and wording in Braille or routed Entrance door Physical Install power door operator. Wooden ramp needs to be replaced with suitable structure Circulation Desk too high Physical Needs to have lower section for wheelchair accessibility Photocopier Physical Area not accessible by wheelchair- height is 40" CD Racks Physical Lay flat on table and need 40" reach to access Shelving too low/too high Physical Top and lower shelves are hard to reach Aisles between shelving Physical Too narrow for accessibility by wheelchair/scooter Magazine area Physical Lift-up racks are hard to use Lighting Physical More lighting required - ceilings could be lowered when renovating Government information area Physical Not accessible to wheelchair/scooter Children's area . Architectural Removal of three steps when renovating Fire door Architectural Cannot access trom upstairs - 30" wide with step Staff Cupboard Physical Shelving is too high and doors too narrow - redesign when renovating Stafti'Public Washroom Architectural Located on upper level, no grab bars, sink has vanitY beneath Telephone Physical Numbers are small Computer stations Physical 24" trom floor, scanner inaccessible - requires adjustable desks and rearrangement of the area Computers Technological Headphones needed to access sites that offer audio text Monitors - magnifier for Physical Portable magnifying screen to fit over reading~rint needed computer as needed Fuse panel Technological Needs to be relocated at a lower height Heat thermostat Technological Needs to be relocated for accessibility and at a lower height SPRINGFIELD No parking for disabled Practices One parking space for disabled should be provided 33 Elgin/Central Elgin -30- Municipal Accessibility Plan Signage - interior & exterior Information/Communication Install signage at standardized placement and height and wording in Braille or routed Entrance door Physical Door is accessible and has power door operator Circulation Desk Physical Has lower section that could be used for wheelchair accessibility Shelving Physical Cannot have all shelves at eye level Monitors Physical Font can be enlarged through "Tools" VIENNA Entrance door Physical Widen to 36" and install power door operator when renovating Signage - interior & exterior Information/Communication Install signage at standardized placement and height and wording in Braille or routed Washroom - doorway too Physical/Architectural Washroom is too small to be accessible narrow doorway, no and requires reconstruction when turnaround area, no leg room renovating under sink, taps not levered Kitchen sink Physical Counter and taps need to be modified Circulation Desk too high Physical Needs to have lower section for wheelchair accessibility Computer station Physical Keyboard and monitor needs to be fully adiustable Computer desk Physical Keyboard and monitor needs to be fully adiustable. Need legroom of36" Computers Technological Headphones needed to access sites that offer audio text Monitors - magnifier for Physical Portable magnifying screen to fit over reading print needed computer as needed Shelving too high Physical Shelves need to be lower or have a reacher with extender arm . WEST LORNE * Entrance door Physical Install power door operators . * Entrance door too narrow PhysicaV Architectural Widen doorways when renovating . * Fire alarm system Visual Need to add strobe lights * Rear entrance Physical Rear emergency exit door requires a ramp when renovating * Signage - exterior Information/Communication Install signage at ground level, with wording in Braille and engraved * Signage - interior Information/Communication Install appropriate signage 34 Elgin/Central Elgin -31- Municipal Accessibility Plan * Washroom not accessible Physical! Architectural Renovate for disabled access in accordance with OBC No parking for disabled or Physical Provide a parking space for disabled and drop off zone a drop-off area Service Counter too high Physical Needs to have lower section for wheelchair accessibility. Keyboard and monitor needs to be fully adjustable. Access to staff area needs to be expanded for wheelchair accessibility when renovating Basement storage Physical! Architectural Not wheelchair accessible Monitors - magnifier for Physical Portable magnifYing screen to fit over reading print needed computer as needed for visually impaired or provide software that will enlarge print Desks Physical Desks need to be fully adjustable when replacing Security System Physical Not wheelchair accessible Shelves too high Physical Lower shelves or have a "reacher" with extender ann to select books :trom higher shelves. Photocopier Physical Needs more room around it to allow wheelchair access Computers Technological Headphones needed to access sites that offer audio text Work Counter Physical Not wheelchair accessible Bulletin Boards Physical Not wheelchair accessible Manuals, forms & brochures Information/Communication Need to be in Braille, large print or audio. Racks not wheelchair accessible. * identified by Municipality of West ElJdn staff SOCIAL HOUSING As mentioned earlier in the report, the City of St. Thomas, by way of a service agreement, administers Social Housing throughout the County of Elgin. In consultation with the City of St. Thomas Director of Ontario Works/Social Housing, the City will ensure that new social housing additional units or replacement units includes a percentage of modified units for persons with disabilities, as required by the Ontarians with Disabilities Act. 35 Elgin/Central Elgin -32- Municipal Accessibility Plan VEIDCLES LEASED VEIDCLES - TRUCK AND VAN - ENGINEERING SERVICES AND LIBRARY ADMINISTRATION BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural, FOR REMOVAL OR infonnationlcommunication, attitudinal, policies, technoloPical, practices) PREVENTION Leased vehicle not accessible Physical If an employee with physical limitations requires the use of the County vehicle to perform his/ her duties, an accessible vehicle will be leased when the lease comes due Operational Review and Identification of Barriers to Disabled Persons Municipality of Central EI!!in The municipal structure within The Municipality of Central Elgin includes 4 main departments: Financial Services (responsible for the collection of taxes, accounts payable, payroll and employee benefits, while managing municipal budgets and controlling the safekeeping of municipal assets. Corporate Services (responsible for directives trom the Mayor and Council, Administration, Licensing, Planning Issues, Building Inspection and By-law Enforcement Fire Rescue (responsible for emergency planning and measures as well as administration and conduct of 4 fire stations located within our municipal ,boundaries Physical Services (responsible for municipal roads network which functions trom a separate operations centre, drainage, water, sewer, parks and recreation, including 2 municipally-owned arenas and several municipal parks. Each Department Head was required to conduct a review of the areas, systems and services which they are responsible for in an effort to determine accessibility barriers. The following charts outline the accessibility issues that each department identified through their individual reviews: MUNICIPALITY OF CENTRAL ELGIN REVIEW AND IDENTIFICATION OF BARRIERS TO DISABLED PERSONS ARENAS BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural. FOR REMOVAL OR PREVENTION infonnationlcommunication, attitudinal, policies, techno/africal, oractices) BELMONT Front and interior doors and Physical Install power door operator doors to upstairs 36 Elgin/Central Elgin -33- Municipal Accessibility Plan Washrooms - Men's/Ladies Physical New washrooms planned for 2004 Water fountain Physical Replace with barrier-free fountain Concession Physical Lower section of Concession - Hall washrooms Physical Washroom fixtures need to be replaced Hall kitchen Physical Lower section of concession PORT STANLEY Front door Physical Install power door operator Interior and Washroom door Physical Install power door operator Lobby Physical Paint "reserved for disabled" on viewing . area at class for observing ice surface Washrooms - upstairs and Physical Fixtures need to be replaced or moved main lobby Canteen Physical Lower portion of counter Bar and kitchen Physical Lower portion of counter BEACHES PORT STANLEY BEACH AND WASHROOMS BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural, FOR REMOVAL OR PREVENTION information/communication, attitudinal, nolicies, technolof!ical, nractices) Showers Physical Install bench, grab bars and hand-held showers Washrooms Physical Adjust fixtures to proper height Beach Physical Beach wheelchair to be purchased in 2003 Beach access from parking Physical Cut logs on ground to allow 36" lots . unobstructed access for wheelchairs . FIRE RESCUE STATIONS BARRIER BARRIER TYPE STRATEGIE~SUGGESTIONS Describe the barrier (use one of physical, architectural FOR REMOVAL OR PREVENTION information/communication, attitudinal, DoHcies, techn%rdeal, lJractÎces) BELMONT Washroom door too narrow Washroom doorway Not used by disabled persons - widen Architectural doorway and install 36" door ifrequired 37 Elgin/Central Elgin -34- Municipal Accessibility Plan PORT STANLEY Second floor training room Stairway to second floor Not used by disabled persons- Architectural provision of elevator or build a first floor level training room if required First floor washroom door Washroom doorway Widen doorway and install a 36" door too narrow Architectural . YARMOUTH CENTRE AND UNION STATIONS Barrier-rree LIBRARY - BELMONT - Note: Accessibility Barriers are identified in the previous section of the Plan under County Libraries. MEDICAL CENTRE PORT STANLEY MEDICAL CENTRE BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural, FOR REMOVAL OR PREVENTION information/communication, attitudinal, I policies, technolof{ical, practices) Front and interior door Physical Install power door operator Ramp Physical Ramp to be replaced in 2003 Basement Physical Investigate need for elevator/lift Fixtures Physical Fixtures need to be replaced or moved . NON-PROFIT HOUSING KETTLE CREEK VILLA BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural. FOR REMOVAL OR PREVENTION information/communication, attitudinal, . . policies, techn%rdeal, practices) Front entrance doors Physical Install power door operator and levered handle on inside door Entry Communication Braille or routed signage - Call system Door Access Architectural Lips on interior doors to units (fire . . barrier) 38 Elgin/Central Elgin ~35~ Municipal Accessibility Plan Elevator Communication Braille or routed signage Common Room Physical Fixtures need to replaced/relocated (sink) Common Room Physical Levered door handles required Common Room Physical Counters not wheelchair accessible Laundry Physical Fixtures need to replaced/relocated I (sink) Fire Alann System Communication Require visual alanns RECREATION PLAYGROUNDS AND SPORTS FIELDS BARRIER BARRIER TYPE STRATEGIES/SUGGESTIONS Describe the barrier (use one of physical, architectural FOR REMOVAL OR PREVENTION information/communication, attitudinal, Dolicies, technolof!ical, oractices) All playgrounds and sports Physical Paths needed to provide access fields Playground equipment is not barrier- rree. Additional equipment required SECTION 7 Leases As noted earlier in this document, buildings are leased for Library and other purposes. It is difficult to address lease issues and the Committee determined that when new or renewal Leases are discussed, consideration be given to the barriers identified and to the recommendations contained in this report. SECTION 8 Review of Site Plans In order that a timely review of site plans may be conducted, site plans may be delivered to the home of the Chair or Vice Chair and one other member for signature in the event that a scheduled meeting date would cause undue delay for the municipality or the contractor. The Chair or Vice Chair would review the actions with the committee at the next scheduled mèeting for approval. ~·9···· ~, Elgin/Central Elgin -36- Municipal Accessibility Plan SECTION 9 Targets and Actions The following chart (see after Annual Review) is to be used to establish the anticipated timelines for addressing/eliminating the identified barriers. The actions may be phased in over a number of years depending on the resources available. The charts are to be forwarded to the Joint Accessibility Advisory Committee following adoption of annual budgets. Annual Review An annual review will be conducted, in August of each year, to determine if identified barriers are being addressed, the status of elimination of identified barriers, and reasons for the non-completion of elimination of identified barriers. This process includes review of By-Laws, Policies and Programs. The following chart is also to be used for this purpose: Targets and Actions Annual Review Barrier Action Department Resources Costs Target Status Reason for or Position (funding/ Date (Completed, Non- Responsible staff time) Ongoing, completion Planned) SECTION 10 Promotion ofthe Plan The Joint Elgin/Central Elgin Municipal Accessibility Plan would be promoted using the following methods:' a) Hard copies would be placed in all Libraries (Main and Branches); Lower-Tier Municipal reception counters: and various agencies that deal with persons with disabilities. b) Electronic format c) Holding of a public meeting to which stakeholders would be invited. d) Provision of criteria checklist to accompany applicable building applications (available in 2004). 40 EIgIDlCentral Elgin -37- Municipal Accessibility Plan RECOMMENDATIONS 1. THAT the Joint Elgin/Central Elgin Accessibility Advisory Committee recommends to the Council for the County of Elgin and the Council for the Municipality of Central that the following identified barriers to persons with disabilities and the resolution measures be adopted. The recommendations detailed below have been rated according to the following Categories: #1 - High Importance - measures to be undertaken to address the barrier as soon as possible #2 - Medium Importance - measures to be undertaken to address the barrier within the next five years #3 - Low Importance - measures to be undertaken to address the barrier when renovations occur. ATTITUDINAL BARRIERS CATEGORY BARRIER AND RESOLUTION 1 Attitudes towards persons with disabilities requires education and in service sessions to train employees how to deal with Residents, co-workers and the public CATEGORY 1 1 1 1 1 2 2 2 2 3 CATEGORY 1 2 INFORMATION/COMMUNICATION BARRIERS BARRIER AND RESOLUTION Signage throughout all buildings to be in Braille and raised letters no higher than 48" ITom the floor, and laced in standardized location Elevator floor buttons and selection panel to include Braille and be positioned no higher than 48" ITom the floor. Emergency telephone to be positioned no higher than 48" ITom the floor Investi ate ac uirin TTY device at main rece tion ITont service counter Create website version for visuall im aired Remark a ro riatel sized disabled arkin s aces and install suitable si a e Fire pull station and extinguishers to be lowered to no higher than 48" ITom the floor Investigate computers to communicate with hearing impaired particularly at Libraries PCs are to be compatible for Braille translation software. Purchase screen readers called JAWS (Job Access With Screen Reading). Purchase Braille keyboard and software called Dragon Dictate, which allows a person to dictate the information and writes it down. Install Braille embosser, which is used like a printer. Install soundtrack on narrative for hearin im aired Human Resources and Health & Safet readin material to be in multi-format Voice enunciators for floor ositions to be installed in elevators POLICIES AND PRACTICES BARRIERS BARRIER AND RESOLUTION Hiring policies to be codified in writing, not just an understanding - e.g. hiring is b e ual 0 ortuni based on non-discrimination of the Human Ri ts Code All olicies, wamin s and notices to be available in multi-formats 4 1 Elgin/Central Elgin -38- Municipal Accessibility Plan PHYSICALlARCIDTECTURAL BARRIERS CATEGORY BARRIER AND RESOLUTION General . 1 All interior exit doors require panic bars 1 Library book trucks (dollies) require wheels that spin rreely I Investigate drop off zones for libraries 1 Lower shelves in Libraries or supplv suitable extender ann to assist patrons 1 Portion of bar sIr ods in coat closets and hooks in lockers to be lowered I Ensure that sidewalk or patios slabs are unifonn height I Require extenders on fans and mini blinds to allow for adjusting 1 Dining tables in Homes for Seniors should be wheelchair or geri chair height 1 Chairs in Homes for Seniors require anns to assist Seniors in standing I Disabled parking space(s) to be identified, signed and promoted for all bnildings, shopping areas, and beach areas 1 Provision of accessible viewing area at the Port Stanley Arena I Beach wheelchair to be purchased in 2003 for the Port Stanley Beach 2 Beach access ramps using net walkways to be investigated 2 All access ramps to be a minimum unobstructed width of 36" inside railings 2 All access ramps to have a minimum turnaround radius of 5' 2 All door widths to be a minimum of 36" 2 All turn-type knobs to be replaced with lever style 2 Lower section of counter for concessions 2 Paths to be constructed to provide access to playgrounds and sports fields 2 Medication/treatment carts require keypad lock and to be height adjustable 3 Remove shelving in Administrative Services vault along one side 3 Mailroom in Administration Building to be rebuilt 3 Installation of non-glare/indirect lighting in offices and work stations 3 Workstations to be adjustable . . <;; 3 Curb cuts and sidewalk ramps to be included in new constructions and others to be retrofitted 3 Water coolers to be barrier rree 3 Lifts and/or elevators to be installed if necessary 3 Playground equipment to be barrier rree or add on barrier rree section 3 Provide accessible scooter/storage locations in Senior Homes and non-profit housing ... 3 All thresholds to be level with flooring or entrances 3 All light switches to be lowered to no higher than 48" rrom the floor 3 Storage of chemicals to be moved to an accessible area 3 Should an employee with physical limitations require the use of a leased vehicle to perfonn duties, a vehicle will be leased that is accessible 3 Hair salons in Homes for Seniors require adjustable sinks and dryers 3 Power control panels to be lowered (access to fuses/breakers) . Kitchens . 2 Lower section of counter, provide accessible sink area, and sufficient space for . wheelchair access 42 Elgin/Central Elgin -39- Municipal Accessibility Plan 3 Microwaves to be at an accessible height and placement Office Er2onomics I Office furniture to be repositioned to allow clear access 2 Equipment stands (fax, printers, etc.) to be at accessible height or be adjustable 2 Reception desks to have lower section or be adjustable 2 Mailing machines to be at accessible height or be adjustable 3 Replacement desks to be adjustable and with rounded comers 3 Computer terminals - desks and chairs to be adjustable 3 Photocopiers to have controls at accessible height 3 Filing cabinets to be no higher than 4 drawers or purchase revolving side file cabinets 3 Lower bookshelves and informational material 3 Grates in floor to be level with flooring material 3 Lower control buttons for garage doors and wash bay Washrooms . 2 All washrooms to be in accordance with the provisions in the Ontario Building Code. Grab bars to be well anchored. Accessible sinks and paper products. Soap and towel dispenser within reach. Lever controls for fixtures. Toilet height and mirror height to be standardized. Signage to be in Braille and raised lettering at a standardized height 3 Showers require a bench, well-anchored grab bars, and handheld showerheads. All controls to be within easy reach TECHNOLOGICALBAREUERS CATEGORY 2 3 3 3 2. THAT, although some of the items listed under Categories #1 and #2 would require renovations, consideration be given to advance them on Capital Plans, due to their importance to provide accessibility to persons with disabilities.. 3. THAT when new or renewal Leases are discussed, consideration be given to the barriers identified and to the recommendations contained in this report. 4. THAT the Joint Elgin/Central Elgin Accessibility Advisory Committee be authorized to convene a public launch of the Joint Elgin/Central Elgin Municipal Accessibility Plan at the Elgin County Administration Building, to which members of County of Elgin Council and Municipality of Central Elgin Council and interested stakeholders would be invited. 43 Elgin/Central Elgin -40- Municipal Accessibility Plan Respectfully Submitted Pete oe, Vice Chair, Joint Elgin/Central EIgm Accessibility Advisory Committee. Dennis revits, ommittee Member, Joint Elgin/Central Elgin Accessibility Advisory Committee. Beë'kða:s~~7 ~( Committee Member, Joint Elgin/Central Elgin Accessibility Advisory Committee. 44 REPORTS OF COUNCIL AND STAFF September 9. 2003 Reports from Outside Boards - (ATTACHED) 47 9:00 A.M. Mr. Cliff Evanitski - Tillsonburg District Memorial Hospital Annual Report Councillors Reports - (ATTACHED) 51 Councillor Rien VanBrenk - St. Thomas Elgin General Hospital Annual Report Staff Reports - (ATTACHED) 53 Tree Commissioner - Application for Minor Exception. RP 11 R-123, Lot 2, Concession 1, Municipality of Central Elgin 59 Manager of Engineering Services - Administration Building Generator - Update 63 Manager of Engineering Services - Community Safety Zones - Municipality of Dutton/Dunwich 65 Manager of Engineering Services - ECHO Energy Inc. - Proposed Gathering Pipelines Installation Agreement 67 Manager of Engineering Services - Lake Shore Line Relocation (County Road #42) Environmental Assessment Update 89 Manager of Engineering Services - Minimum Maintenance Standards 91 Manager of Engineering Services - Robbins Bridge Closure and Removal - Class Environmental Assessment 99 Technical Services Officer - Engineering Survey Quote Results 101 Technical Services Officer - Miller Road Culvert 103 Director of Financial Services - 2003 Capping - Multi-Residential 105 Director of Financial Services - St. Thomas - Ontario Works 2003 Estimate 107 Manager of Information Technology - Review of Protek Support 109 Manager of Library Services - Renaming of the Dutton/Dunwich Branch Library 113 Archivist - Appointrnent - Port Burwell Marine Museum Board 45 Technical Services Officer - Chevron Signs and Post Quotations General Manager, Long-Term Care - Elgin Manor Capital Campaign Update Emergency Services Co-Ordinator - Governor General's Exemplary Service Medal - Posthumously Annual Report of the Tillsonburg District Memorial Hospital The fiscal year 2002/2003 has been described by TDMH President, Brenda Butters, as the rnost challenging year in recent memory. During the hospital's extensive strategic planning process in 2001/2002, the groundwork was laid for an enhanced surgical program, a redeveloped ambulatory care service and an expanded diagnostic service. During the past 12 months a Master Program/Plan was completed which now provides a logical redevelopment framework for the hospital site that responds to the space requirements to accommodate these program priorities. The present hospital was designed and built many years ago to meet a predominantly inpatient caseload with minimal space for ambulatory treatment. Healthcare delivery today emphasizes ambulatory services. This project will provide the appropriate space and facilities to provide care today and into the foreseeable future. The estimated cost of this redevelopment project is $8.5-million. The Master Plan and Capital Project Request have been submitted to the Ministry of Health and Long Term Care (MOHLTC) for approval. In pursuing the goal of improving the quality of life for the surrounding cornmunity, a need was identified to establish a satellite haemodialysis unit at TDMH. In an effort to provide haemodialysis to these patients at a location as close to their home community as possible, a joint proposal for a six-station unit in Tillsonburg was subrnitted by London Health Sciences Centre and TDMH. The unit has been approved and will initially serve 24 patients with capacity to expand to 54 patients. In addition to providing quality care/service, TDMH has historically operated within funding allocations by rnaximizing efficiencies. Like most hospitals in the province, TDMH is now challenged to meet care delivery needs to an ageing population within a irnited envelope of resources. Recent cost escalation has not been covered by MOHL TC funding. During this past year all Ontario hospitals were required to participate in an unprecedented 3rd Party Review led 47 by a team of co-investigators. The expectation of the MOHL TC was to verifY the extent of hospital financial difficulties and to review individual hospital governance and operational practices. A system wide analysis and an individual hospital report are still to be received frorn MOHL TC. However, additional funding was received by hospitals at the end of the fiscal year to partially offset operating deficits. TDMH completed the year with a minimal deficit. TDMH is doing everything it can to operate in a fiscally accountable manner without jeopardizing patient care. Specific funding allocations are still unknown for the coming year. Providing leadership in a number of health partnerships continues to be a priority for TDMH, whether it is the Thames Valley Hospitals' Planning Partnership, the Oxford Health System Planning Committee or the Southwest Regional Hospital Laboratory Alliance. With each project the level of comfort and trust that exists between the organizations is enhanced. Projects in various developmental stages include an integrated laboratory system for Southwestern Ontario and a PACS (Picture Archiving and Communication System) solution to support the delivery of diagnostic imaging services initially in the Thames Valley and ultimately to include all of Southwestern Ontario. Other Highlights: . The establishment of a Wide Area Network (WAN) to enable electronic access for all eight hospitals in the Thames Valley Hospitals' Planning Partnership; . OHIP Swipe Verification. · Videoconferencing between facilities became a reality in December 2002. "VideoCare" includes physician/patient consultation and educational sessions. 48 · The TVHPP will form the pilot group for Canada Health Infoway's project to integrate diagnostic imaging solutions into an electronic health record solution. Through this project Southwestern Ontario will be in a position to receive national as well as province-wide attention for its system-wide approach to digital imaging. It has been a pleasure to represent Elgin County on the Tillsonburg District Memorial Hospital Board and I look forward to continuing to serve this facility in order to improve patient care in the region. Respectfully submitted, Cliff Evanitski Councillor Municipality of Bayham 49 ~ St. Thomas-Elgin General Hospital Working Together for Your Good Health August 19,2003 189 Elm Street, PO Box 2007 St. Thomas, Ontarl.o. Canada N5P 3W2 Te1519631-2020 . Fax 519 631-182S R£ceNiD Warden John R. Wilson County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 AUG 20 - ~t1~ . , >~.' -fit ..""""'~£ a_~~~.',.. ,~._'""(...,~!"~~ ~~~?'W"~ _~ - - Dear Warden Wilson: I am pleased to offer this brief report that highlights the activities at the St. Thomas Elgin General Hospital in 2002 - 2003. Vision and Strategy At a September strategy workshop with management and medical staff leaders, the Board identified a four-point strategy to pursue over the next four years to move us closer to our vision to be the best community hospital in Ontario. These four strategic goals are: · Become the employer of choice · Engage our community · Strengthen current and forge new partnerships .' Target a bold fiscal strategy We are committed to our vision and to these goals as the right direction for the hospital to take in the new millennium. The Board will hold the hospital's management and medical staff leaders accountable for them. Exciting Plans for Facility Renewal Following an extensive examination of our site, our buildings, and our service projections, a team of experts under the leadership of the firm Integrated Planning and Research (lPR) helped the hospital to prepare a "master plan" of our building redevelopment needs. The Board approved this master plan and submitted it to the Ministry of Health and Long Term Care. While we await Ministry approval we have initiated a process to inform our community about the details of this plan. Some Financial Relief In February, members of our Board and management team met with officials of the Ministry's "Third Party Review Team". In March we learned the outcome of that meeting.Oúfshare,ofa$350 million hospital deficit relief pool, announced by the goverrimentin NoVember, was $3.8 million. This relief helped to reduce our 2002- 03 dëficit to $2 million. We continue to work with the Ministry of Health and Long Term Care to obtain the appropriate level of funding to sustain our services. 51 Our Core Values Compassion Respect Accountability Simplicity New Partnership for Rehabilitation Services Hospital management successfully negotiated a partnership agreement with the firm Corporate Vitality to provide inpatient and outpatient rehab services onsite at STEGH. Following concerns raised about a 2001 decision to reduce outpatient rehabilitation services, the Board convened a community task force who addressed ideas for a different approach. One of their suggestions, embraced by the Board, was to pursue a partnership with an external rehab services provider. The new agreement keeps the outpatient services onsite while reducing costs for the hospital. By-law Changes The hospital by-laws were last amended in 1995. Since then, hospital governance in Ontario has garnered more and more attention as balancing community needs and expectations with limited resources has become a more complex and difficult task. Our new administrative and professional staff by-laws, though not dramatically different, do help to reflect an environment that stresses Board accountability and role clarity. Board Evaluation Our Board has worked to identify opportunities for improvement. In December we repeated a process of Board self-evaluation initiated in 2001. The findings of this process were incorporated into the plans for the Board Development Committee. One of the outcomes was a more rigorous nominating process to select candidates who can best fill the current needs of the Board. New Organizational Model Implemented The Board oversaw the successful efforts of management to implement a new model for the organization expected to increase staff and medical staff participation in decision making, increase medical staff involvement in leadership, and increase management accountability. The benefits of this change will take time to accrue but the first year has demonstrated to the Board it's potential. Finally, on behalf of the Hospital staff and our Board of Governors I would like to thank the members of Elgin County Council for their continued support and in particular Mr. Rein Van Brenk for his dedicated service as a STEGH board member. Paul Collins President and CEO PC:ls Encl. Copy: R. VanBrenk W. Riecker 52 REPORT TO COUNTY COUNCIL FROM: Rob Lindsay, Tree Commissioner DATE: 22 August 2003 SUBJECT: Application for Minor Exception. RP 11 R-123, Lot 2, Concession 1, Municipality of Central Elgin. INTRODUCTION: The Office of the Tree Commissioner has received an application for Minor Exception from Erie Heights Properties Inc. to clear 0.862 hectares of woodlands from RP 11 R-123, Lot 2, Conc. 1, Municipality of Central Elgin. ' DISCUSSION: The proposed clearing involves 0.862 hectares of woodland for the development of a storm water management pond to accommodate future land development. Tree species located in these areas are hardwood consisting of American beech, green & whité ash, hard maple, Sassafras, red oak, and yellow birch. A field inventory on July 29, 2003 did not determine the presence of any rare or significant tree species. All abutting landowners have been contacted regarding this clearing and have no objections to the proposal. KCCA has responded with no environmentally significant concerns. The applicant is aware of the required replanting of 1500 trees. CONCLUSION: It is my opinion that this application meets the goals of Elgin County's forest management. RECOMMENDATION: THAT, the Application for Minor Exception to the Trees Act from Erie Heights Properties Inc. RP 11 R-123, Lot 2, Conc. 1, Municipality of Central Elgin, to clear 0.862 hectares of woodlands to construct a storm water pond, be approved subject to 1500 trees being replanted or an equivalent donation being made to a local conservation/heritage association. Respectfully Submitted ~/.f~ ~? Rob Lindsay Tree Commissioner Mark Mc Chief Administrative Officer 53 MARK G. McDONALD. COUIOnAl_~£II>< (Mrs.) SANDRA ~ HEFFtlEN DDlJncou>cnCl.LRl< 4SO SUNSET CRrvE ST. THOMAS. ONTARIO NSRSVI PIiONE (SI9) 6J1-t460 FAX (S!9633-7661 THE TREES ACT APPLICATION FOR MINOR EXCEPTION II We wish to apply for a minor exception from the provisions of the County of Elgin By-Law No. which restricts and regulates that destruction of trees. In order to be allowed to remove trees as outlined in this application. 1. NAME(S) OF OWNER(S): RRTR HRIGHTS PROPRRTIRS INC. MAILING ADDRESS: 65 Metcalfe Street St. Thomas, Ontario Postal Code N5R 3K5 (519) 782~4757 Phone No, (519) 637-1162 2. LOCATION OF LAND: Municipality (Town, Village. Township) Central Elgin Lot No. TWO Concession No. ONR Lot No. Registered Plan No. IlM-123 3. Reason for wishing to Remove trees. To accommodate construction.of stormwater management .; ./\ pond to service LITTLE CREEK at Port Stanley subdivision 4. Describe species of trees and size of trees to be "removeð. Green & White Ash, Beech, Yellow Birch, Hard Maple, Oak, and Sassafras. Sizes vary from seedlings and saplings to fewer than 60 mature trees in the 10 - 50 cm diameter range. 5. Area to be cleared (in metric) See Plan Attached Length Meters Width'-'" Meters Area .862 hectares (in square meters or hectares) 54 6. Has the owner previously applied for and been granted permission to remove trees? Yes ( ) No (x) if yes, please indicate the purpose to which they were removed approximate size of area cleared and date. 7. Names, mailing addresses' and phone numbers of all owners of property which abutts the land of the owner of the trees in respect to which this application is made as per section 9.2 of the act. (If insufficient space below please attach another sheet of paper) See Attached List NAME MAILING ADDRESS PHONE NUMBER '. 8. Other information deemed pertinent to this application. 9. Each application must be accompanied by a sketch, no smaller than 20 centimetres by 35 centimetres, showing: (a) The parcel of land tflat is the subject of (~his application, clearly indicating the area proposed to be cleared and the area or trees which will remain. (b) buildings on the owner's property and also on the abutting property. (c) use of abutting lands (e.g. residential agricultural, cottage, commercial, etc.) Residential 10. As an on site inspection will be made. Use perimeter of trees which will remain if this application is granted, must be marked by spraying or some other means, to clearly indicate during this visit what is proposed to be removed. August 14, 2003 Date \ ¿;~d Signature of Applicant or Authorized Agent .,:J.; . Note: If this application is signed by oUier than the owner, written authorization of the owner(s) must accompany the application. If the applicant is a corporation, the application must be signed. 5 5 by an officer (and that position must be indicated) and the corporate seal shall be affixed. .;¡ 'i- 519 531 5025 Page 1 of 2 08/21/03 13'51 14m.eC~ ~'Ohl\'\~ .' B,:. .~ kl1.J.DEMJ:I~l.I~ . N T~~=AY ðUJ~~~~Ðl ' J:~ ~ '2.7 :í." .jr~" / €> - 4' 'Ei:'P\(e. .J~M.!>(~ -~fIII\«tIf='~",.. A - '?~,,- ~!U-J L"::Tt'''~ - t. fl.,. / f~ ~\JW'\, ,,~O. L-:"~p.JD ERIE HEIGHTS INC. - ABUTTING LANDOWNERS: Michael & Anne Kent Peter & Donna Morgan Serge & Marie Bernardo Rowena Spersrud Lois Smith RR #1 Port Stanley 249 Currie Blvd Pt Stanley 245 Currie Blvd Pt Stanley 241 Currie Blvd Pt Stanley 181 Brayside St Pt Stanley 782-3848 782-3880 782-7505 785-3252 57 REPORT TO COUNTY COUNCIL CLAYTON WATIERS, MANAGER ENGINEERING SERVICES AUGUST 19, 2003 ADMINISTRATION BUILDING GENERATOR - UPDATE FROM: DATE: SUBJECT: Introduction At the County of Elgin Council meeting on the March 11, 2003, the following recommendation was approved; 'That the specific requirements for isolating emergency power for the fire pump, emergency exit lighting and the County of Elgin Emergency Operations Center, be determined separately, and the estimated costs for said isolation be presented to Council for consideration" This report was presented to County of Elgin Council on April 22, 2003; the following recommendation was approved; "That staff contact the firm who installed the current generator and request reports for load requirements for the various rooms. " This report details the costs for engineering services to complete the above request along with the responses from the firm who completed the installation of the generator. Discussion Stand By Power was awarded the contract to install an emergency generator at the Administration Building in 1999. Standby By Power was contacted to discuss the particulars of the generator and the owner of the business at that time has now retired. Numerous calls to the previous owner have not been returned. Peter T. Mitches & Associates Limited (PMA) reviewed the electrical demand loads presently at the Administration Building and has provided a quotation for engineering services as described above. The project is divided into three parts. Part one is to review the existing building and develop a complete set of building floor plans on AutoCAD. These drawings will adequately show the current layout of rooms, hallways, service areas, stairways, entrances, elevators and other significant features. This set of electronic drawings can be used for subsequent projects at the building and for the redesigned electrical system project. The estimated cost for this part of the project is $5,000. 59 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES AUGUST 19, 2003 ADMINISTRATION BUILDING GENERATOR - UPDATE FROM: DATE: SUBJECT: Part two will be to design adjustments to the emergency power system. It will include the fire alarm system, fire pump, emergency lighting, exit signs, emergency telephone services, emergency power for the emergency operations center and any other loads that may be accommodated by the existing 200 kW emergency generator. The emergency operations center is presently described as the following rooms: committee rooms #1 and #2, council chamber and court facilities. The Emergency Planner designated these areas for use during an emergency event. The estimated cost for this part of the project is $10,000. And part three is completion of the final design, preparation of final contract documents and contract administration, which includes inspection. The estimated cost for this part of the project is $12,000. The Joint Emergency Preparedness Program (JEPP) requires that an application be provided by September for approval the following April with the maximum grant available at $10,000. County staff has contacted the individual who installed the generator and he provided the following comments. The generator was sized from the hydroelectric company invoices, county staff requested the size change from 175 to 200 kW and there was no knowledge of the requirement for the fire pump. Blackout Experience For 6 business days following the August 11, 2003 blackout, the County's generator powered the administration building. This was the first time the generator had been used for this extent to run day-to-day operations. The generator ran for a total of 55 hours powering the entire administration building and staff was not aware of any electrical power difficulties. Although this experience was successful, staff cannot guarantee that future experiences will be as successful. Once a thorough review of the administration building's future electrical loads are completed and together with the recent successful generator use experience, a consultant may be able to design a solution that would utilize the existing generator and battery operated emergency lighting. This option would have the fire pump on a priority to utilize the generator's power if required and not power the building in such an emergency and emergency exit lighting would be powered by batteries. Such a solution may be more cost effective than isolating and re- routing power distribution within the building. Emergency power options and cost estimates will be provided for Council's once the consultant has completed his review. 60 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES AUGUST 19/2003 ADMINISTRATION BUILDING GENERATOR - UPDATE FROM: DATE: SUBJECT: Conclusion The County of Elgin engineering staff does not have the expertise to complete the specific requirements as requested by Council. The preferred engineering firm to complete the demand electrical loads for the Administration Building is Peter T. Mitches & Associates. Peter T. Mitches is proposed to prepare detailed building drawing (that could be utilized for future projects) and design solution options for Council's consideration. Recommendation That Peter T. Mitches & Associates Limited be retained to complete engineering services for isolating power for the fire pump, emergency lighting and the County's Emergency Operations at a cost not to exceed $15,000; and also, That Peter T. Mitches & Associates Limited also be retained to complete the construction component if requested by council; and also, That the monies for this project be allocated from the Mill Rate Stabilization Reserve. RESPECTFULL Y SUBMITTED (]iJ Wr~~ß A:;;¿~/ON , MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 61 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 19/ 2003 COMMUNITY SAFETY ZONE - MUNICIPALITY OF DUTTON/DUNWICH FROM: DATE: SUBJECT: Introduction The County of Elgin has received a request from the Municipality of Dutton/ Dunwich to establish a Community Safety Zone on Currie Road/ Main Street (County Road #8) within the former Village of Dutton. . Discussion The Municipality of Dutton/ Dunwich has requested the designation of a Community Safety Zone on Currie Road/ Main Street 499 meters each way from the crosswalk and Main Street between Currie Road and Lions Road (County Road #8). The Community Safety Zone will be in effect from 8:00 a.m. to 5:00 p.m., Monday through Friday, September to June yearly. Conclusion The County of Elgin has no objection to the establishment of this Community Safety Zone and County policy requires that the Municipality will be responsible for all costs associated with the implementation of this Community Safety Zone. Recommendation That By-Law No. 03-23 "Designating Community Safety Zones" be amended to include: Currie Road/ Main Street (County Road #8) 499 meters each way from the cross walk and Main Street between Currie Road and Lions Road in the Municipality of Dutton/ Dunwich in the former Village of Dutton. RþSUBMrTTED , A:¡;?~)DN MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER ---- CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 63 Page 1 of 2 FROM: DATE: SUBJECT: REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 19, 2003 COMMUNITY SAFETY ZONE - MUNICIPALITY OF DUTTONjDUNWICH THE MUNICIPALITY OF DUTTON/DUNWICH MOVED BY "Yokom" SECONDED BY " Lee!,mnll DATE Wednesday ,Tulv 16th 2003 THAT Thp. rouncil of t:h~ Munici nal i t:v of Dutt:on/l)unwich rem!p.~t the , County of Elcrin to dp.~ianate ~Jrrie R~~n {Main Rt:rp.p.t} aDDrox- imatelv 4gq meters each way from the cross walk and Main ~trep.t betwep.n ~rrie Road and Lions Road as a Safety 7.nne with the underf::tandina that DlItton/Dunwich will be rp.RDonsiblp. for the costs and rlJrt:hp.r thAt: t:1-18 Safety Zone Rnould hI'! in p.ffp.~t: from g·oo a m t-n soOO·p_ID Mrmnay thrnncrh Fridav :::::p.nt:emher 1"":0 ,Tl¡np. 30th I HER~~Y U~(;L'\H~ïHlti IU ~tA IHU~ AND EXACT copy OFTHE ORIGINAL DOC~ Clerk. Mun. of DuttonlDunwich . " VanBrenk" Mayor CARRIED KEN L.Ov:a.AND, Clerk-T~tlrar. Corporationmtl1eMlIflIClpali!yol DutIon/-Dunwîct1.CommisS!onerfortaking affic!avlts,County of Elgin. " UNANIMOUS" Page 2 of 2 64 REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS/ MANAGER ENGINEERING SERVICES DEPARTMENT DATE: AUGUST 19 2003 SUBJECf: ECHO ENERGY INC. - PROPOSED GATHERING PIPELINES INSTALLATION AGREEMENT Introduction The County has received a request from Associated Exploration Management Inc. on behalf of Echo Energy Inc. to install natural gas gathering pipelines on County Roads #45 and #55 in the Municipality of Bayham. Discussion Along with their request/ Associated Exploration Management Inc. (AEMI) has forwarded a copy of a draft agreement they would like to implement for this proposed project. The County of Elgin has entered into agreements with other natural gas pipeline companies to use county road allowances without issue to date. In the past/ existing agreements have been re-used and amended as seen fit by staff. Staff believes that it would be in the County/s best interest to have the County/s solicitor to review a couple of existing agreements and the one proposed by AEMI to derive a standard County agreement to be used for all future projects of this nature. Conclusion The Engineering Services Department has no objection to Echo Energy Inc. using County road allowances to facilitate the installation of pipelines on County Road #45 and #55. Staff believes that it would be in the County/s best interest to have our solicitor review and draft a standard agreement to be used for all similar projects in the future. Recommendation THAT staff be directed to have the County solicitor draft a standard agreement for natural gas pipeline installations on County roads; and also/ THAT the Warden and Chief Administrative Officer be authorized and directed to enter into an agreement with Echo Energy Inc. to utilize County Roads #45 and #55 in the Municipafity of Bayham to install natural gas gathering pipelines. õiriW: SUBM17TED CLAYTON D. WATTERS/ MANAGER ENGINEERING SERVICES APPROVED FOR SUBMISSION 65 DATE: SUBJECT: REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 19, 2003 LAKE SHORE LINE RELOCATION (COUNTY ROAD #42) ENVIRONMENTAL ASSESSMENT UPDATE Introduction Over the last year staff has been working with our consultant to complete the Environmental Assessment process to select a solution for the relocation of Lake Shore Line (County Road #42) in the Municipality of Bayham. After a couple of public meetings and circulation of information to many different affected persons and agencies soliciting their concerns and comments, a preferred solution has been identified. This preferred solution must now be endorsed by the proponent (County Council) in order for the process to move into its final stages. Discussion As Council is aware, lakeshore erosion is immediately threatening a portion of Lakeshore Line (County Road #42) in Bayham. Council has closed a section of this road, from Godby Road to west of Elgin County Road #55, because the top of bank has receded within 25 metres of the edge of the traveled road. The working definition used to determine when a portion of Lakeshore Line is at risk from erosion is stated the May 2000 report "Geotechnical Investigation, Lake Erie Bluff Slope, Elgin Road 42", by Golder Associates. In that report it states that when a gully is within 50 metres of the roadway pavement, monitoring is recommended and when the 9ully is within 25 metres of the pavement, the roadway will be unsafe. Another section of Lake Shore Line immediately west of Godby Road has now been identified as "potentially unstable" because of its measured distance to the roadway and based upon the Golder's report recommendation. The proposed County Road 42 Relocation Plan discussed in this report has recommended to close another section of roadway to the west limits of Lot 24. An existing detour route has been permanently signed utilizing Elgin County Road #55, Glen Erie Line and Godby Road and will remain in use indefinitely or until a solution has been implemented. Historically, roads have been relocated away from advancin9 shoreline erosion and one possible solution was to relocate this section of Lakeshore Line north to mid-concession. In order to explore the feasibility of these potential solutions, a Municipal Class Environmental Assessment was initiated. The EA process is very specific and comprehensive and governed by the Ontario Environmental Assessment Act. The EA also creates a public forum and a completely transparent process so that the best possible solution can be selected with making all implications known. After the extensive public consultation process the majority of property owners in fact supported an option to see the existing road allowance of Glen Erie Line, one concession north, be used as the "New County Road #42". A table summarizing support for various relocation options after the most recent public meeting held on April 23, 2003 is attached for Council's information. 67 Page 1 of 5 DATE: SUBJECT: REPORT TO COUNTY COUNCIL FROM: CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 19, 2003 LAKE SHORE LINE RELOCATION (COUNTY ROAD #42) ENVIRONMENTAL ASSESSMENT UPDATE Utilizing an existing road allowance has benefits that negate the necessity to sever and acquire properties or to conduct environmental sub-studies (archaeology assessment, biology impacts) that may have concluded that further mitigation measures be implemented. A preferred solution has been identified and the following is a summary of the proposed County Road #42 Relocation Plan. Detailed information is attached in the consultant's correspondence dated August 19,2003 and titled Project Status Report. COUNTY ROAD 42 RELOCATION PLAN 1. Glen Erie Line, from County Road 55 to County Road 19 is proposed to be designated as the relocated County Road 42 and reconstructed to County standards. Prop()sed improvements include road resurfacing, the construction of wider lanes and shoulders and the reconstruction of the existing bridge over the South Otter Creek (located in Lot 17, Conc. 1). 2. The section of the existing County Road 42 from County Road 50 in Port Burwell east to County Road 55 would be transferred to the Municipality of Bayham for use as a local road. Portions of Lakeshore Line have been recently improved and resurfaced. No additional improvements should be needed for the use of Lakeshore Line as a municipal road. 3. The section of County Road 42 currently closed to traffic (lots 26 and 27) would be permanently closed by by-law. The section of County Road 42 across lots 24 and 25 would also be permanently closed by by-law on the west edge of Lot 24. The existing pavement and road granular material would be removed and regraded for future agricultural use and this property would be offered for transfer to the adjacent owners. 4. At both ends of County Road 42 and at the end of Godby Road where "dead ends" exist, turn- arounds will be constructed with appropriate si9nage and fencing. 5. A laneway would be constructed over a portion of the closed road, from Lot 28 west to the existing residence farm in Lot 27 (Sandyshore Farms Ltd.) 6. As part of the Relocation Plan, signs on Lakeshore Line and Glen Erie Line will be updated. 68 Page 2 of 5 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 19, 2003 LAKE SHORE LINE RELOCATION (COUNTY ROAD #42) ENVIRONMENTAL ASSESSMENT UPDATE FROM: DATE: SUBJECT: MUNICIPALITY OF BAYHAM CONCERNS The Municipality of Bayham has submitted a letter to the County's consultant for this project outlining several concerns about the proposed road relocation and more specifically regarding the transfer of the existing County Road 42 to the municipality for use as a local road. A request from the Municipality of Bayham was made to have the following items addressed: · "Assessment of those portions of Lakeshore Line at risk from erosion in the short and medium term" . "Identification of properties that would lose access if any parts of Lakeshore Line are closed in the future, and alternative access solutions identified" . "Alternative access secured for the identified properties, or funding commitment to meet future road expenses and/or access issues" · "Agreement on repairs I uP9rades required on the road" In a response letter from the consultant dated August 14, 2003 (attached) these items have been addressed and forwarded to the Municipality of Bayham. In general, the cited concerns have been addressed by the proposed County Road 42 Relocation Plan. In the response letter the consultant concluded that the remaining sections of Lakeshore Line should be stable for the short term (1 to 5 years) and likely for the medium term (6 to 10 years). An annual shoreline inspection should be undertaken, with preparation of an engineerin9 report to confirm the stability of the shoreline adjacent to Lakeshore Line. It should also be recognized that the proposed Road Relocation Plan maintains municipal road access to all properties and any long term closures of the road as far into as Lot 21 would only affect 2 properties. These properties would require alternate access provisions likely through an easement across the adjacent property. A map attached to the letter of response to the Municipality of Bayham illustrates this long term hypothetical situation. It was also suggested that the existing condition of County Road 42 equals or exceeds the condition of nearby local roads and no additional upgrading will be necessary, however, Glen Erie Line will require significant upgrading to meet County standards and these improvements will contribute to the local infrastructure. Although it is difficult to predict future erosion problems along the Lake Erie shoreline, the objective of the Road Relocation Plan is to provide a solution that will be effective for both the short and medium terms. The complete response letter to the issues raised by the Municipality of Bayham is attached for Council's information. The newly revised Municipal Act allows upper tier governments to transfer roads to lower tier municipalities without consent. Although this process is within County Council's rights, past experiences with Provincial downloads to the County level have not been fairly done and staff believes that a committee should be struck to. It is suggested that the Warden and the Mayor of Bayham meet and negotiate suitable measures to ensure the transfer is acceptable to all parties with County staff avajlable to offer technical advise. 69 Page 3 of 5 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 19, 2003 LAKE SHORE LINE RELOCATION (COUNTY ROAD #42) ENVIRONMENTAL ASSESSMENT UPDATE FROM: DATE: SUBJECT: FINALIZING THE CLASS EA PLANNING PROCESS A few final steps must be completed before the EA planning process can be considered complete and approved under the Environmental Assessment Act. 1. Confirmation by a resolution from Elgin County Council that the proposed County Road 42 Relocation Plan is the preferred alternative. 2. Circulation of a follow-up notice to the Study Area property owners. 3. Circulation of a summary screening report of the project's process to date to all Class EA Review Agencies. Comments will be received for not more than 30 days. 4. Once response period has ended, final comments received will be reviewed and remaining issues (if any) will be addressed. 5. When all outstanding issues have been addressed, a Notice of Completion will be issued with a formal notice period of 30 days. This will be the last opportunity for public and Review Agency consideration for the proposed road relocation project through the Class EA process. If there are no written objections submitted durin9 the Notice of Completion period, then the proposed project will be considered to have received approval and can proceed to final engineerin9 work. Conclusion The Class EA process for the proposed Relocation of County Road 42 is now in its final stages. Once County Council endorses the Road 42 Relocation Plan outlined in this report and a final circulation of the project is submitted to Review Agencies, a formal Notice of Completion may be issued. If no written objection submitted during the Notice of Completion period is received, the project may proceed to engineering work for the relocation. To ensure that the concerns outlined in a letter from the Municipality of Bayham have been addressed to their satisfaction, staff suggests that the Warden and Mayor of Bayham meet to resolve any outstanding issues so that this project may proceed. Once the EA solution process has been finalized, a bridge replacement and road improvements are proposed to be included within the 2004 Capital Budget at an estimated cost of greater than $1,500,000.00. Once the County becomes the owner of Glen Erie Line, surveying, design and engineering can begin and a detailed estimate will be completed. 70 Page 4 of 5 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 19, 2003 LAKE SHORE LINE RELOCATION (COUNTY ROAD #42) ENVIRONMENTAL ASSESSMENT UPDATE FROM: DATE: SUBJECT: Recommendation THAT as the proponent of the Class EA Planning Process for the County Road 42 Relocation, Elgin County Council states that the following County Road 42 Relocation Plan is the preferred alternative: COUNTY ROAD 42 RELOCATION PLAN 1. Glen Erie Line, from County Road 55 to County Road 19 is proposed to be designated as the relocated County Road 42 and reconstructed to County standards. Proposed improvements include road resurfacing, the construction of wider lanes and shoulders and the reconstruction of the existing bridge over the South Otter Creek (located in Lot 17, Cone. 1). 2. The section of the existing County Road 42 from County Road 50 in Port Burwell east to County Road 55 would be transferred to the Municipality of Bayham for use as a local road. Portions of Lakeshore Line have been recently improved and resurfaced. No additional improvements should be needed for the use of Lakeshore Line as a municipal road. 3. The section of County Road 42 currently closed to traffic (lots 26 and 27) would be permanently closed by by-law. The section of County Road 42 across lots 24 and 25 would also be permanently closed by by-law on the west edge of Lot 24. The existin9 pavement and road granular material would be removed and re9raded for future agricultural use and this property would be offered for transfer to the adjacent owners. 4. At both ends of County Road 42 and at the end of Godby Road where "dead ends" exist, turn- arounds will be constructed with appropriate signage and fencing. 5. A laneway would be constructed over a portion of the closed road, from Lot 28 west to the existing residence farm in Lot 27 (Sandyshore Farms Ltd.) 6. As part of the Relocation Plan, signs on Lakeshore Line and Glen Erie Line will be updated, and, THAT the Warden negotiate a suitable agreement with the Mayor of Bayham for the transfer of the roads as identified in the Relocation Plan, and, THAT the implementation of the Relocation Plan including a timetable and cost estimates be presented during the 2004 Capital Budget deliberations. APPROVED FOR (&Æ- ( LAYTON D. WATTERS, MANAGER ENGINEERING SERVICES MARK M CHIEF ADMINISTRATIVE OFFICER 71 Page 5 of 5 Â Spriet Associates 155 York Street London, Ontario, Canada N6A 1AB Phone: 519-672-4100 FAX: 519-433-9351 E-Mail: maif@spriet.on.ca Copy: From: Subject: File: Date: Contents: To: Fax: 631-4297 County of Elgin Engineering Services Department Attention: Clayton Watters, Manager of Engineering Services Peter Dutchak, Technical Services Officer John R. Spriet Fax: 433-9351 David Mihlik Phone: 473-9620 I Fax: 473-6194 E-mail: maif@arvadesign.ca Property Owner Responses - Preferred Road Relocation Alternative Elgin County Road 42 Relocation Project Class EA County of Elgin 202143 August 20, 2003 4 pages (sent by fax and e-mail as a PDF file) Attached as Table 1 is a summary of written responses received following the last Public Meeting on April 23, 2003. This Table was originally provided in correspondence dated May 6,2003, and has now been updated to include two additional responses. Alternatives 1A 18, 1C and 2A were not sUDoorted by one or more respondents. ïhe opposition to these alternatives included several property owners with land required for road relocation. Table 1 shows that all but two respondents indicated support for alternative 2B. The two persons who did not specifically support 2B were located in the Godby I Lakeshore Line area and requested erosion control measures (Alternative 3). Alternative 2B (upgrade Glen Erie Line) is therefore the preferred alternative, based on correspondence received and comments at the Public Meeting. The property owner responses summarized in Table 1 were based on the following list of the project alternatives. Figures 1 and 2 (attached) outlines the location of each alternative. 1. NEW ROAD CONSTRUCTION 1A. New road construction in Lots 23 to 28, south alignment 1 B. New road construction in Lots 23 to 28, north alignment 1 C. New road construction in Lots 16 to 20 2. UPGRADE EXISTING ROADS 2A. Upgrade Glen Erie Line I Stafford Road 2B. Upgrade Glen Erie Line to County Rd. 19 3. ADDITIONAL SHORELINE PROTECTION - retain the existing road 4. DO NOTHING SPRIET ASSOCIATES - 2003.08.20 - 202143A058.wpd 72 TABLE 1 Summary of Property Owner Responses· April 2003 Circulation Elgin County Road 42 Relocation Project Class EA C.R. 42 Relocation Alternative Primary Name Property 1A 1B 1C 2A 2B 3 4 Location Luc and Debbie Dujardin Glen Erie Line " v Daniel Durocher Lakeshore Line " " v B. & K. Helkaa Glen Erie I Clarke v v " " v M. & J.P. Legault Lakeshore Line v Catherine Prong Godby I lakeshore L. v Carol Shelly Godby I Lakeshore L. " " v P. & Y. Steyaert, E. Janssens lakeshore Line v v John and Irene Szakal Stafford Road v " " v Randy Taylor Glen Erie Line v Angie VandeNen Godby I Lakeshore L. v Eleonore VandelVen Godby I Lakeshore L. v Stephen Vanderven Godby I Lakeshore L. v William Vanderven Godby I Lakeshore L. . v Ron Vinnai Glen Erie Line v Ramona Vinnai Glen Erie Line v J. Wilgar, Sun Search Assoc. leases - wind power v Stacey,Winter (June 25) Glen Erie I C.R. 55. v NOTES Refer to the submitted Comment Forms and correspondence for details. In some cases the comments did not specify an alternative by number, so the comments have had to be interpreted by Spriet Associates to establish preferences. The names listed above are taken from information provided v This symbol indicates the alternative was mentioned in the response and supported. " This symbol indicates the alternative was mentioned in the response and NOT supported AL TERNA TIVES 1. NEW ROAD CONSTRUCTION 1A. New road construction in Lots 23 to 28, south alignment 1B. New road construction in Lots 23 to 28, north alignment 1 C" New road construction in Lots 16 to 20 2. UPGRADE EXISTING ROADS 2A Upgrade Glen Erie Line I Stafford Road 2B. Upgrade Glen Erie Line to County Rd. 19 3 ADDITIONAL SHORELINE PROTECTION - retain the existing road 4. DO NOTHING 73 1C 11 '¿';';"¡" '<¡>' I"~ >¡ßJ /" 'ì \::é~::~ L,"J ;"'J/ \:' .~..'..,. PROPOSED ALTERNATIVE COUNTY RD. 42 RELOCATION , ," , LEGEND -@>- ....... ·,c, J '- I EXISTING R' ~o TO~' i REMOVED (ALTS" 1A D 181 ROAD TO BE PART\.. ¡REMOVED FOR ALT. 1C IF EROS ON I EXCEEDS LIMIT '........"'¡ POSSIBLE NEAR~TERM EROSION PROBLEM '~. LAKE ERIE LAKE ERIE SHORELINE (2002 AIR PHOTO) (heavy/lnej POSSIBLE ROAD ALIGNMENT OPTION TO BE CONSIDERED NOTES THE ALTERNATIVE ROAD ALIGNMENTS SHOWN ARE STRICTLY PRELIMINARY AND SUBJECT TO CHANGE AS THIS CLASS EA PROJECT PROCEEDS PROPERTIES Will BE PROVIDED WITH NEW LANEWAYS, WHERE REQUIRED NEW ROADS WILL BE CONSTRUCTED TO ELGIN COUNTY STANDAROS WHERE ROADS ARE TO BE CLOSED, EXISTING PAVEMENT AND SUBSURFACE GRANULAR MATERIAL Will BE REMOVED AND THE AREA WILL BE RESTORED FOR AGRICULTURAL USE (IF FEASIBLE) THE PROVISION OF FUTURE SHORELINE STABILIZATION WORK IS CONSIDERED A SEPARATE PROJECT FOLLOWING REVIEW OF THESE PRELIMINARY ALTERNATIVES, A PREFERRED ALTERNATIVE WILL BE DETERMINED THAT WILL BE THE SUBJECT OF MORE DETAILED ENGINEERING AND TECHNICAL SITE STUDIES SPECIFIC PROPERTY ACQUISITION REQUIREMENTS WILL BE DETERMINED FOLLOWING DETAILED STUDY OF THE PREFERRED ROUTE ---.J .¡::,. " SPRIET ASSOCIATES e,,,,,,,, METRES 500 - --I ELGIN COUNTY R9AD 42 RELOCATION PROJECT _ CLASS EA 202143A058F1.CDR 2003.08.20 PROPOSED ROAD RELOCATION ALTERNATIVES 2A, 28 D(OC~:;:;~ -'~ \ 'i~~" .J )' jç" '¡1);c (~ C\. \ <' ,,'.....'--, .."".><;'; r ~''''.....-- "",," (".;: ". \. .~~ BRIDGE IMPROVEMENT I REPLACEMENT (AL T. 28) THE EXISTING SOUTH OTTt,R CREEK BRIDGE AND ROAD APPROACHES REQUIRE SUBSTANTIAL IMPROVEMENT I REPlACËMENT FOR COUNTY ROAD USE ~~;\:';;L~:øc' 1 ~~I ~ PROPOSED ALTERNATIVE COUNTY RD. 42 RELOCATION POSSIBLE ROAD ALIGNMENT OPTION TO BE CONSIDERED FIGURE 2 ....... LEGEND -€>- .1,..) ;~J {"f "',,,- ) (' \"" II '" I ROAD TO BE'REMOVED IF EROSION EXG~~_D~ LIMIT I POSS'IB[..E N~R-TERM EROS10N'Pft9,~LEM LAKE ERIE LAKE ERIE SHORELINE (2002 AIR PHOTO) (heavY/ine) NOTES THE ALTERNATIVE ROAD ALIGNMENTS SHOWN ARE STRICTLY PRELIMINARY AND SUBJECT TO CHANGE AS THIS CLASS EA PROJECT PROCEEDS PROPERTIES WILL BE PROVIDED WITH NEW lANEWAYS, WHERE REQUIRED NEW ROADS Will BE CONSTRUCTED TO ELGIN COUNTY STANDARDS WHERE ROADS ARE TO BE CLOSED, EXISTING PAVEMENT AND SUBSURFACE GRANULAR MATERIAL WILL BE REMOVED AND THE AREA WILL BE RESTORÊD FOR AGRICULTURAL USE (IF FEASIBLE) THE PROVISION OF FUTURE SHORELINE STABILIZATION WORK IS CONSIDERED A SEPARATE PROJECT FOLLOWING REVIEW OF THESE PRELIMINARY AL TERNATJVES, A PREFERRED AL TERNATJVE WILL BE DETERMINED THAT WilL BE THE SUBJECT OF MORE DETAILED ENGINEERING AND TECHNICAL SITE STUDIES SPECIFIC PROPERTY ACQUISITION REQUIREMENTS WILL BE DETERMINED FOLLOWING DETAILED STUDY OF THE PREFERRED ROUTE -......¡ Ul . METRES 500 ~JJ"J_ --1 ELGIN COUNTY ROAD 42 RELOCATION PROJECT ~ CLASS EA 202143A058F2.CDR 2003.08.20 SPRJET ASSOCIATES Â Spriet Associates 155 York Street London, Ontario, Canada N6A 1AB Phone: 519-672-4100 FAX: 519-433-9351 E-Mail: maiJ@spriet.on.ca To: County of Elgin Engineering Services Department Fax: 631-4297 Attention: Clayton Watters, Manager of Engineering Services Peter Dutchak, Technical Services Officer Copy: John R. Spriet Fax: 433-9351 From: David Mihlik Subject: File: Date: Contents: Phone: 473-9620 I Fax: 473-6194 E-mail: mail@arvadesign"ca Project Status Report Elgin County Road 42 Relocation Project Class EA County of Elgin 202143 August19,2003 5 pages This Status Report is intended to summarize recent work on the Elgin County Road 42 Relocation Project and briefly outline an approach to completing the Class EA planning process. Preferred Road Relocation Alternative There has been an extensive public consultation process forthis prûject, primarily with the prûperty owners located in the vicinity of the existing County Road 42 and possible alternative road relocation alternatives. Property owner comments at the Public Meeting on April 23, 2003 and in subsequent correspondence indicated a majority of support for Alternative 2B. This alternative has been expanded as the proposed County Road 42 Reloætion Plan (see Figure 1). County Road 42 Relocation Plan 1. Glen Erie Line, from County Rd. 55 to County Rd. 19, is proposed to be designated as the relocated County Road 42 and reconstructed to County standards. Proposed improvements include road resurfacing, the construction of wider lanes and road shoulders (where required), and reconstruction of the existing bridge over South Otter Creek (Ioæted in Lot 17, Con. 1). 2. The sections of the existing County Road 42 (Lakeshore Line) between County Road 50 and County Road 55 that are currently in use would be transferred to the Municipality of Bayham for use as a local road. Portions of Lakeshore Line have been recently improved and resurfaced. No additional improvements should be needed for the use of Lakeshore Line as a municipal road. SPRIET ASSOCIATES - 2003.08.19 - 202143A057.wpd 76 3. The section of Lakeshore Line that is now closed to through traffic in lots 26 and 27 would be permanently closed by by-law. The section of Lakeshore Line across Lots 24 and 25 would also be closed on the west edge of Lot 24. In all closed road sections, the existing pavement and subsurface granular material would be removed and the area regraded for future agricultural usage. The property would be offered for transfer to the adjacent property owners.. 4. At both closed ends of Lakeshore Line, and at the south end of Godby Road, turn-arounds would be constructed, with appropriate fencing and signs, as required. 5. A laneway would be constructed over a portion of the closed road, from Lot 28 west to the existing residence and farm in Lot 27 (Sandyshore Farms Ltd.). 6. As part of the Relocation Plan, signs on Lakeshore Line and Glen Erie Line will be updated. Municipalitv of Bavham Concerns A letter dated July 4,2003, from Kyle Kruger, Administrator, Municipality of Bayham, to John R. Spriet, SprietAssociates, outlined several concerns aboutthe proposed road relocation. A request was made to have the following items addressed: "Assessment of those portions of Lakeshore Line at risk from erosion in the short and medium term" "Identification of properties that would lose access if any parts of Lakeshore Line are closed in the future, and alternative access solutions identified" "Alternative access secured for the identified properties, or funding commitment to meet future road expenses and/or access issues" "Agreement on repairs / upgrades required on the road" A letter from John R. Spriet, dated August 14, 2003, has been prepared in response to Bayham's concerns and forwarded to the Municipality of Bayham for consideration. A copy of the response letter will be forwarded to the County of Elgin Engineering Services Department. In general, it is suggested that the concerns outlined in the Bayham letter will be addressed by the proposed road relocation plan. As background to preparation of the response to Bayham, a site visits was made to the Study Area on August 7, 2003 to determine the current status of shoreline erosion gullies and the impact of possible additional road closures on adjacent properties (with a follow-up visit on August 10 to confirm detaiis). The technical studies prepared on the shoreline erosion problems within or near to the County Roa"d 42 Study Area were also referenced. Figure 2 provides some recent photos showing current erosion (2A and 2B), the closed portions of Lakeshore Line (2C and 2E), an example of a re-vegetated erosion gully in the west part of Lot 24 (20), the proposed turn-around at the south end of Godby Road, and some examples of eroding shoreline (2G and 2H). -+ A shoreline inspection and engineering analysis should be completed on at least an annual basis to determine active shoreline erosion problems. SPRIET ASSOCIATES - 2003.08.19 - 202143A057.wpd 2 77 Finalizino the Ciass EA Plan nino Process The following approach is suggested to finalizing the Class EA planning process for the Elgin County Road 42 Relocation Project. This approach is similar to the earlier outline, with some changes to reflect the public planning process that has been undertaken. -t Confirmation by a resolution from Elgin County Council that the proposed Countv Road 42 Relocation Plan is the preferred alternative. (This likely requires agreement from the Municipality of Bayham that their concems have been addressed.) Circulation of a follow-up notice to the Study Area property owners who had requested a further Public Meeting. This notice will advise that the results of the last notice did not indicate a significant demand for an advertised public meeting. As an alternative, property owners who submitted a request for a meeting will be invited to discuss their concerns by phone or through an informal meeting. Preparation of a summary Screening Report that briefly outlines the project work undertaken and provides an assessment of possible alternative solutions, plus a description of the preferred solution (as described above). This Report will be circulated to all Class EA Review Agencies for review and comment within a stated response period (not more than 30 days). Once the response period has ended, then Review Agency and public comments will be reviewed and any remaining issues will be addressed. When any outstanding issues related to the proposed road relocation project have been considered, a request will be made to the County for the Notice of Completion to be issued. This 30 day formal notice period will be the final opportunity for public and Review Agency consideration of the proposed road relocation project through the Class EA planning process. If there are no written objections submitted during the Notice of Completion period (with submissions to be in accordance with Class EA procedures), then the proposed project will be considered to have received approval under the Environmental Assessment Act and can proceed to finai engineering work. SPRIET ASSOCIATES - 2003.08.19 - 202143A057.wpd 3 78 PROPOSED ELGIN COUNTY ROAD 42 RELOCATION PLAN \ _J.---,--:;J LOT 22 CON:? ~"----~I~" " " Jì~l~< Co Ii, -- = ., " GLEN ERIE LINE UPGRADING . GLEN ERIE LlNE)$ PROPOSED TO BE UPGRADED TO COUN1Y ROAD STANDARDS, ESPECIAllY IN THE AREAS ADJACENT TO HEMLOCK CREEK Oe-___ / -~. , , .do BRIDGE IMPROVEMENT I REPLACEMENT . THE EXISTING SOUTHOTT-ER CREEK BRIDGE AND ROAD APPROACHES ARE PROPOSED TO BE IMPROVED I REPLACED 'FOR COUNTY ROAD USE ..."," ".u... -¡~ ~'"" ·ªè- ii .~~*_ ~·r,(....::-;.:...."OC* C; :' ;-.0 ···""........f~t'l- ~" i: '. ':""'''~';J;: ,,0 ~'~'I ·····..'1··.·- , .-- J""~~",_. '"""'. ( ·\toll '.',,( , ~ ~ '1 .,'.">:...... "", ~ c" MUNICIPAl;Ir.( ~ OF BAYH4M""", _ coìJN-IY OF ''''''''. 'f);" , -..........: 1,."",- ."" <0 -....¡ :'I.n N . . '" 0 uf''!''~" """'c ë§ NORFOLK 27 N,"'" ë3.o:: COUNTY " ~ (FORMERLY ~-.28 ~:;:i' HOUGHTON ------..:...8 8 TOWNSHIP) o ~ a:: ë5 o . ~.üiã ~~T~' z " '--~ !I" ~C~ ð~"" , -........... rr:1 '-t; ~!"~,> 2, ·r ."'t«J<"," "."'" ~-- --'. I / .--- ,,", ~"" ~-----. _ r-.~_ í '''~ " ---I ~,~ 1'. '_, ..,.... ________.. ~I ~. "~;,_I~ '\) '\ ",m '-', - H~''''O :. ".,,~ 4CI' 'I /-~!J-~ .(éI,j¡ ,"i",~~.J I. 'Í!! ' eSI"(88:<f.'!:'f':"''''' 'L~;;'~_ QI/?I,'i,e u~, (1(;<$ 'offill}) 14\ ",. "-,, ~- PROPOSED ALTERNATIVE ~ COUNTY RD. 42 RELOCATION I; II íj;;:.1:iI. LAKESHORE LINE - PROPOSED LOCAL \ðl ROAD TO BE TRANSFERRED TO THE MUNICIPALITY OF BAYHAM ~ PROPOSED ROAD SECTIONS TO BE CLOSED ""'II-~ AND RESTORED TO AGRICULTURAL LAND (WHERE FEASIBLE) ~ ~ ~/ ~,r'.l ¡:,;/ ~& '~''''''-'> ""~ . f)1'O. I~ 13 , Ii! ~. z " 8 1 LEGEND LOT 1 LAKE ROAD NORTH SIDE """ '''01'''''" '-- -. ,,,.,, 0.0..,...,. !<....... LOTZ6 CONi LAKE ERIE SHORELINE (2002 A/R PHOTO) (heavyJine) APPROX TOP OF BANK (2002 AIR PHOTO) (dashedline) NOTES . THE PROPOSED COUNTY ROAD 42 RELOCATION PROJECT IS SUBJECT TO CHANGE AS THIS CLASS fA PROJECT PROCEEDS WHERE ROADS ARE TO BE CLOSED, EXISTING PAVEMENT AND SUBSURFACE GRANULAR MATERIAL WILL BE REMOVED AND THE AREA WILL BE RESTORED FOR AGRICULTURAL USE (IF FEASIBLE) THE PROVISION OF FUTURE SHORELINE STABILIZATION WORK IS CONSIDERED A SEPARATE PROJECT DETAILED ENGINEERING DESIGN FOR THE PROPOSED ROAD RELOCATION PROJECT, INCLUDING THE EXACT LOCATION AND EXTENT OF THE PROPOSED ITEMS, Will BE UNDERTAKEN FOLLOWING COMP!..ETJON OF THE CLASS EA PLANNING PROCESS THE DISPOSITION.oF CLOSED PORTIONS OF THE EXISTING COUNTY ROAD 42 ROAD ALLOWANCE WILL BE DETERMINED FOLLOWING THE CLASS EA, THROUGH CONSULTATION WITH THE ADJACENT PROPERTY OWNERS. LAKESHORE LINE IS PROPOSED TO BE DESIGNATED AS ALOCAL ROAD AND TRANSFERRED TO THE MUNICIPALITY OF BAYHAM (ROAD SIGNAGE TO BE REVISED) TURN-AROUND AREAS ARE TO BE CONSTRUCTED AT THE PROPOSED ROAD CLOSURES WITH APPROPRIATE SIGNAGE AND FENCING INSTALLED "-I '.0 ELGIN COUNTY ROAD 42 RELOCATION PROJECT _ CLASS EA LAKE ERIE o METRES 500 1""",_ _ I 202143A056F1.CDR 2003,08,14 SPRIET ASSOCIATES FIGURE 2 RECENT SITE PHOTOS SPR!Er ASSOCIATES - 2003,08-.18 - 202:i43A057F2,CDR COL'NTY Of ELGIN - COUNTY RD. 42 RELOCATION PROJECT CLASS- ËA 80 August 14, 2003 Municipality of Bayham PO Box 160, 9344 Plank Road Straffordville, ON NOJ 1YO SPRIET ASSOCIATES ENGINEERS & ARCHITECTS 155 York Street London, Ontario N6A 1AB TeL (519) 672-4100 Fax (519) 433-9351 E-mail: mail@spriet.on.ca Attention: Kyle Kruger, CMO Administrator Subiect: Elgin County Road 42 Relocation Project Class EA Spriet Associates Project No. 202143 Dear Mr. Kruger: This letter is provided in response to your correspondence to the undersigned, dated July 4, 2003, concerning the proposed relocation of Elgin County Road 42. A copy of your letter is attached for reference. Following receipt of your correspondence, we have undertaken further work to address the concerns outlined in your letter. These items have also been discussed with the County of Elgin Engineering Services Department. It is hoped that the notes provided on the following pages will address your concerns. It would be appreciated if you could advise the undersigned if the concerns outlined in your letter have now been satisfied. Should you have further questions or comments, please contact the undersigned. SPRIET ASSOCIATES LONDON LIMITED () /) (r., - ..t--- \/ -/\ - A(;&~\1 / 1 -" John R. Spriet, P. Eng. Associate Copy to: County of Elgin Engineering Services Department Attention: Clayton Watters, Manager of Engineering Services Peter Dutchak, Technical Services Officer 81 Associates. AM. SPRIET . A.J. DEVOS' D.J. YOUNG' JRSPRIET . ALGIGUN . K. MclLMURRAY . M.P. DEVOS' JM.SPRIET Review of Municipality of Bayham Concerns July 4,2003 Correspondence to John R. Spriet, P. Eng. Elgin County Road 42 Relocation Project Class EA The text quotes that are placed directly below each heading are excerpts from the Bayham July 4 letter (page 2) and specify each of the four issues to be address. Assessment of Lakeshore Line Areas at Risk from Erosion "Assessment of those portions of Lakeshore Line at risk from erosion in the short and medium term" For the purposes of this review, the "short term" is considered to be 1 to 5 years, and "medium term" is 6 to 10 years. The working definition used to determine when a portion of Lakeshore Line is at risk from erosion is stated on page 9 of the May 2000 report "Geotechnical Investigation, Lake Erie Bluff Slope, Elgin Road 42", by Golder Associates. "... When the gully is within 50 metres of the roadway pavement, monitoring is recommended to document the actual regression rate and to determine when repairs and/or remedial works are required. Based on geotechnical considerations only, the roadway will be unsafe when the gullies are within 25 metres of the roadway. This dimension is based on a 10 metre wide section of the head of the gully." Current: Based on the above recommendation, in early 2002, a section of County Rd. 42 was closed in Lots 26 and 27, east of Godby Road. A recent site review indicates that there is a gully area in Lot 25 with the upper edge of the gully approximately 19 metres from the edge of road pavement. Compliance with the Golders Associates report recommendation requires that the section of County Rd. 42 in Lot 25 be closed. Short Term: Gullies that are within the 50 metre monitoring distance might be considered as potential erosion problems for Lakeshore Line in the short term. Based on a recent site review and the February 2003 Terraprobe Limited report "Draft Report, Geotechnical Engineering Assessment Lake Erie Shoreline Lots Slope Stability and Erosion, County Road 42, Port Burwell, Ontario", there do not appear to be any gullies between Stafford Road and Lot 25 that are within 50 metres of the paved road surface. The area of Lakeshore Line between Port Burwell and Stafford Road is generally somewhat further from the shoreline and has not been subjected to technical studies like the eastern section. Future monitoring is recommended. Medium Term: ltis difficult to predict erosion trends for existing gullies. Some erosion gullies are relatively close to Lakeshore Line, yet are well vegetated and appear reasonably stable. In contrast, the erosion gullies that have prompted the road closure and are now less than 20 metres from pavement in Lots 25 to 27, did not exist in 1978 and were only minor shoreline indentations in 1988 air photos. Summarv: The proposed County Road 42 Relocation Plan will result in the closure of Lakeshore Line in Lots 24,25, 26 and 27, as shown in Figure 1. Turn-around areas will be constructed at the closed sections of Lakeshore Line and at the south end of Godby Road. The remaining sections of Lakeshore Line should be stable for the Short Term, and likely for the Medium Term as well. An annual shoreline inspection should be undertaken, with preparation of an engineering report to confirm the stability of the shoreline adjacent to Lakeshore Line. 82 Identification of Properties That Would Lose Access Followino Road Closure "Identification of properties that would lose access if any parts of Lakeshore Line are closed in the future, and alternative access solutions identified" The proposed road relocation plan (with road closure in Lots 24, 25, 26 and 27) will maintain municipal road access to all properties. Ideally no further road closures should be needed in the short and medium terms. A further road closure would be needed if one or more of the erosion gullies in Lots 21 to 23 started to encroach within 25 metres of the Lakeshore Line road pavement. Since several of the farm lots have access north to Glen Erie Line, only two properties would require alternative provisions for road access (see Figure 2), likely through an easement for a laneway across the adjacent property As noted, the section of Lakeshore Line between Port Burwell and Stafford Road has not been the focus of a recent technical study on shoreline erosion since the road is slightly further from the Lake in this area. Any new erosion gullies between Port Burwell and Stafford Road would require either a relocation of Lakeshore Line or (depending on the location of the closure) substantial improvements to Clarke Road. Csinos Road does not extend through the Glen Erie, so it is not an alternative traffic route. It should be stressed that a major erosion problem between Port Burwell and Stafford Road sufficient to require Lakeshore Line road closure is strictly hypothetical at this time. Alternative Access and Fundino Provisions "Alternative access secured for the identified properties, or funding commitment to meet future road expenses and/or access issues" The proposed relocation plan for County Road 42, as shown in Figure 1, will include provisions for work related to the closure of Lakeshore Line in Lots 24, 25, 26 and 27. Ideally, this plan will be sufficient for both the short and medium term periods. All costs associated with the Relocation Plan are to be paid by the County of Elgin. It is not technically feasible to predict where erosion problems might arise that would require the closure of additional sections of Lakeshore Line. The location of alternative property access routes would depend on the specific location and configuration of erosion problems. It is suggested that a high priority be given to annual monitoring of shoreline conditions between the edge of the water and Lakeshore Line, extending from Port Burwell to County Road 55. This annual monitoring program would help identify new erosion problems and assess the effectiveness of erosion control measures. Any cost-sharing between the County and the Municipality of Bayham for the annual erosion monitoring program or future erosion-related costs on Lakeshore Line would have to be balanced against the capital costs to be paid by the County to upgrade Glen Erie Line, plus the potential for future special maintenance costs on Glen Erie Line. It should be recognized that the existing South Otter Creek Bridge on Glen Erie Line is undersized and requires substantial upgrading or replacement. Furthermore, there are steep slopes along Glen Erie that could result in above- averélge future maintenance costs. SPRIET ASSOCIATES - 2003.08.14 - 202143A056a.wpd pc '--" -" 3 Aqreement on Road Repairs I Upqrades Required ''Agreement on repairs I upgrades required on the road" It is suggested that the existing condition of County Road 42 equals or exceeds the condition of nearby local roads. Other than work required to close the above-noted sections of Lakeshore Line, no additional upgrading is considered necessary. In particular, the eastern sections of Lakeshore Line have been resurfaced during the past several years. As already noted, Glen Erie Line will require significant upgrading to meet County standards. Summary The proposed County Road 42 Relocation Plan will result in an upgraded Glen Erie Line to County road standards. Lakeshore Line, which is already constructed to County standards, will be stabilized. Although it is difficult to predict future erosion problems along the Lake Erie shoreline, the objective is to provide a road relocation solution that will be effective for both the short and medium terms. The proposed improvements contribute to the local infrastructure. Both roads are entirely located within Bayham. Existing trespassing and vandalism activities associated with unauthorized vehicle use of the closed part of Lakeshore Line need to be resolved. As well, the closed roadway has become an access point to the erosion gullies, which is a potential hazardous situation. The proposed removaJ of the closed portion of the roadway, combined with the construction of proper turn-around areas should help to address these issues. 84 SPRIET ASSOCIATES - 2003.08.14 - 202143A056a.wpd 4 07í04/2003 FRI 9:47 FAX 519 R66 3884 Municipality or Bayham Municipality nD '::¡\Tb .::) m "] -L".L-A-Á ~ 0] P.O. Box 160,9344 Plank Road, Stratfordville, Onmrio NO.1 1 YO Tel: (519) 866-5521 . Fax: (5] 9) 866-3884 email: bayharo@bayham.on.ca July 4, 2003 10hn R. Sprict, P. Eng. Spriet Assodates London Limited 155 York Street London, ON N6A lAS Dear Sir, Re: EJ!!in County Road 42 Relocation Project - Class Environmental Assessment Bayham Council has had the opportunity to discuss the proposed route for County Rd 42 (Lakcshore Line) as ouilined in the public notice issued June 16'h, 2003. Council has expressed no objections regarding the proposed designation of the current Glen Erie Line as the relocated County Road. However, Council does have some serious concerns with the second portion of the proposal, to transfer the current County road to the Municipality. Althongh some local participation in the final solution has been expected, this notice is the first contact suggesting assumption of the existing Lakeshore Line. The map accompanying the Public Notice indicates the portion to be 1Iansferred includes the entire Lakcshorc Line from County Rd 50 in Port Burwell to Godby Road (and a portion of the road west of County Rd 55). These sections include areas of the road that County staff have suggested have possible near-term erosion problems. Should Bayham assume Lakeshore Line, it then becomes the local responsibiIity to keep the road to a state of repair (induding safety/damage from erosion). The only avenue to change this obligation is to the close the road. Therc arc a number of properties that would need an alternative access in the event of closure of areas ofLakeshore Line. 85 @OOl/002 07/04/2003 FRI 9:48 FAX 519 866 J884 Municipality of Bayharn ~ 0021002 Therefore, the Municipality of Bayharn would advise that it is not supportive of the transfer of the existing Lakeshore Line to the Municipality, untn such time as the fonowing items are addressed: · Assessment of those portions of Lakcshorc IJne at risk iTom erosion in the short and medium term. · Identification of properties that would lose access if any parts of Lakeshore Line axe closed in the future, and alternative access solutions identified · Alternative access sccured for the identified properties, or funding commitment to meet future road expenses and/or access issues · Agreement on repairs/upgrades required on the road If you require anything further, please do not hesitate to contact me. M.O. B6 z <I: ..J c.. Z o ~ C,) o ..J W c:: !;! 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The old standards were replaced by Ontario Regulation 239/02 under the Municipal Act. At the March 25th, 2003 session of County Council these standards were adopted and it is necessary to repeal the previous maintenance standards By-Laws No. 96-15 and 01-30, and adopt a new By-Law. Discussion/ Conclusion Staff reviewed these new standards with the municipalities and they were unanimously agreed upon. In order for the Maintenance Agreements with the municipalities to be amended and reflect the new Minimum Maintenance Standards, the by-law for which the document is partial based must also be formally changed. The newly revised By-Law is attached for Council to review and adopt. Recommendation THAT By-Laws No. 96-15 and 01-30" be repealed; and also, That a By-Law "Being a By-Law to establish Minimum Maintenance Standards for the Corporation of the County of Elgin road system be adopted. RESPECT FULL Y SUBMITTED ~, c~s, MANAGER fVl'- ENGINEERING SERVICES APPROVED FOR SUB ION MARK G. CHIEF ADMINISTRATIVE OFFICER 89 Min.Maintenance By-Law .B..doe Page 10f 1 REPORT TO COUNTY COUNCIL CLAYTON WATTERS, MANAGER ENGINEERING SERVICES DEPARTMENT AUGUST 13, 2003 ROBBINS BRIDGE CLOSURE AND REMOVAL - CLASS ENVIRONMENTAL ASSESSMENT FROM: DATE: SUBJECT: Introduction This report summarizes the Class Environmental Assessment for Robbins Bridge closure and removal. In fall 2002 Spriet Associates were retained to complete the Class Environmental Assessment. Discussion The Class Environmental Assessment for the Robbins Bridge closure and removal was followed which included a public meeting and reviews by government agencies. The last day for submissions under the Notice of Completion was April 14, 2003; and no submissions were received. Attached to this report is Class EA Status report dated July 16, 2003, which includes the notice of completion and review agencies comments. For Council's information this is a bridge closure not a road closure. Spriet Associates have completed the Class Environmental Assessment and since they have sound knowledge of the project they should continue with the contract for the bridge removal. They have submitted a price of $5,000.00. Conclusion The Robbins Bridge closure and removal Class Environment Assessment is now complete with no objections from the community. The bridge removal will be included in our 2004 work program with the capital project being approved in 2003 budget with $100,000 allocated. Recommendation That Robbins Bridge be closed and removed; and also, That Spriet Associates complete the engineering and construction administration for the Robbins Bridge removal at a price of $5000. RESPECTFULLY SUBMITTED (1tNJú'\ub A~~~N MARK MCDONALD CHIEF ADMINISTRATIVE OFFICER CLAYTON D. WATTERS, MANAGER ENGINEERING SERVICES 91 ~ Jul 16 03 02:58p D. MIHLIK 4736184 p.l A Spriet Associates 155 Yark Street London, Ontario. Canada N6A i AS Phone: 519-672-4100 FAX: 519-433·9351 E-Mail: mail@spriet.on.ca To: County of Elgin Engineering Services Department Fax: 631-4297 Attention: Clayton Watters, Manager of Engineering Services Peter Dutchak, Technical Services Officer Copy: John R. Spriet Fax: 433-9351 From: David Mihlik Phone: 473-9620/ Fax: 473-6194 E~mail: mai!@arvadesign.ca Subject: Class EA Status Robbins Bridge Closure and Removal - Class EA County of Eigin File: Date: Contents: 202205 July 16, 2003 7 pages The following is a brief sUf)lmary of the Class EA status for the Robbins Bridge Closure and Removal project. The last day for submissions under the Notice of Completion was April 14, 2003. A valid request for a Part II Order under the Environmental Assessment Act would have had to be submitted to the Minister of the Environment and copied to your office. No submissions were received, so the Class EA planning process was considered completed after April 14. During the Class EA plannin9 process, documentation was prepared outlining the proposed project. In particular, the proposed project was described in Section 5 of the February 2003 Screeninq Report, and summarized in the Notice of Completion. It is intended that a proposed project will be implemented as described in the planning documentation. Any significant changes may require that an Addendum be issued, as outlined in the Municipal Class EA provisions. Comments were provided during the Class EA process by regulatory review agencies. Some of these comments will require consideration during the project implementation. Comments on the Screening Report were summarized in correspondence dated March 5, 2003. For convenient reference, the following items are attached: Notice of Completion Screening Report, Section 5 Correspondence to County of Elgin Engineering Services, March 5/03, pages 1 to 4 For more information and copies of relevant correspondence, refer to the Class EA Proiect File. Please call if you have any questions. SPRIET ASSOCIATES - 2003.07.16 - 202205A028.wpd 1 92 Jul 16 03 02:59p D. MIHLIK 4736194 p.2 County of Elgin ROBBINS BRIDGE PROPOSED CLOSURE AND REMOVAL Class Environmental Assessment NOTICE OF COMPLETION The County of Elgin is proposing to permanently close and remove Robbins Bridge, located in Lot 5, Range 1, ERR, Township of Southwold. The 38 metre long steel bridge, which is owned by the County of Elgin, was constructed in 1898 to provide local access across Kettle Creek. In 1989 the bridge was damaged by an overloaded truck crossing the bridge and has been closed since thattime. Robbins Bridge is accessed from the north by Rieger Road, and from the south by Mellor Road, both of which are Township of Southwold roads. The sections of these roads approaching the bridge are now closed to traffic. Since the initial closure of the bridge in 1989, the structure has been vandalized and is a safety concern. Repair of the bridge is not considered viable because of the age and condition of the structure. It is proposed that the steel bridge structure will be removed from the existing concrete abutments with a crane. The portions of the concrete abutments above ground level are also to be removed. No work within Kettle Creek is anticipated, since both abutments are located above the Kettle Creek watercourse. Work will be scheduied to avoid periods of high water, Any disturbed areas are to be seeded. Bridge removal will have no impact on use of the Township road allowances for property access. The proposed project is being planned under Schedule B of the Municipal Class Environmental Assessment Subject to commen1s received as a result of this Notice, and the receipt of necessary approvals, the County of Elgin intends to proceed with the closure and removal of Robbins Bridge. Information on this project is available at the following location: Engineering Services Department County of Elgin Administrative Building 450 Sunset Drive, St Thomas, ON N5R 5V1 Phone: Fax: (519) 631-1460, ext 4 (519) 631-4297 Office open Monday to Friday from 8:30 am to 4:30 pm. Interested persons should provide written comment to the County of Elgin on the proposed project within 30 calendar days from the date of this Notice, Comment should be directed to the Manager of Engineering Services at the County Administrative Building. If concerns arise regarding this project, which cannot be resoived in discussion with the County, a person or party may request that the Minister of the Environment make an order for the project to comply with Part Ii of the Environmental Assessment Act (referred to as a Part II Order), which addresses individual environmental assessments. Requests must be received by the Minister at the address below within 30 calendar days of this Notice" A copy of the Request must also be sent to the Manager of Engineering Services" If there is no Request received by MONDAY, APRIL 14,2003, the proposed Robbins Bridge Closure and Removal will proceed to construction as presented in the planning documentation. Minister of the Environment 135 St Clair Avenue, 10th Floor, Toronto, Ontario M4V 1PS This NOTICE issued March 13,2003. Clayton Watters, P. Eng" Manager of Engineering Services, County of Eigin 93 Jul 16 03 02:59p D. MIHLIK 4736194 p.3 5. Proposed Project It is proposed that the existing steel bridge structure will be removed with the use of a crane. Prior to lifting the bridge, non-structural items will be removed. The bridge structure will then be placed on the road allowance, cut into smaller sections and removed by truck from the site. Vehicle access to both ends of the structure is still possible, so removal should be relatively straightforward, with no significant impact on the existing road allowance. The portions of the existing concrete abutments above ground level are to be removed, taking care not to disturb the stability of the existing slopes. The subsurface sections of the abutments are to remain in place, to avoid disturbing the vegetated slopes. Any areas of exposed soil should be seeded to avoid potential erosion problems. No work within Kettle Creek is anticipated, since both abutments are located above Kettle Creek watercourse. Work will be scheduled to avoid periods of high water. The end result of bridge removal will be a return to the original bank slopes along the 45 ft. wide road allowance. Removal of the bridge should have no impact on use of the Township road allowance as an access lane to adjacent properties. Details of the approach to bridge and above-ground abutment removal will be established prior to undertaking the proposed work. Engineering supervision of the bridge removal is planned. Class EA Schedule Following review of the proposed project, the project is confirmed as a Schedule B undertaking. Appendix 1 of the Municipal Class EA, Municipal Road Projects, item 38, states that "Retirement of existing roads and road related facilities" is a Schedule B project, with no cost limit. The removal of Robbins Bridge, as a road related facility, is therefore subject to this provision. o Note that this Class EA planning process does not apply to the adjacent Township of Southwold road allowance, which remains unchanged in terms of use and legal status by the proposed removal of Robbins Bridge. SPRIET ASSOCIATES - 2003.02.05 - 202205F1.wpd 7 94 Jul 16 03 02:59p Â D. MIHLIK 4736194 p.4 Spriet Associates 155 York Street london, Ontario, Canada N6A 1A8 Phone: 519-672-4100 FP0<:519-433-9351 E-Mail: maiJ@spriet.on.ca To: Copy: From: Subject: File: Date: Contents: County of Elgin Engineering Services Department Fax: 631-4297 Attention: Clayton Watters, Manager of Engineering Services Peter Dutchak, Technical Services Officer Jöhn R. Spriet Fax: 433-9351 David Mihlik Phone: 473-96201 Fax: 473-6194 E-mail: mail@arvadesign.ca Review Agency Comments - Summary Robbins Bridge Closure and Removal - Class EA County of EI9in 202205 March 5, 2003 11 pages total The following is a summary of comments provided by Class EA Review Agencies on the Robbins Bridge project. Comments from Review Agencies were requested to be submitted by Feb. 28103. As well, public comments following the Public Meeting were also requested to be submitted by Feb. 28. While not all Review Agencies have submitted comments, the Agencies anticipated to have possible concerns have all responded. In particular, the Ministry of Culture has now responded to a follow-up note, indicating that they have no comments on the project. No comments have been received from the public. Based on correspondence received, it is sU9gested that all issues identified can be addressed. Kettle Creek Conservation Authority A permit to "Fill, Construct or Alter" is required from the KCCA prior to bridge removal. Ministrv of Aariculture. Food and Rural Affairs Disruption of agricultural infrastructure (such as field tiles, drainage ditches, culverts, field entrances and fences) is to be avoided or minimized and appropriately repaired. The project will not have any impact on adjacent agricultural lands since bridge removal will occur within the existing Township road allowance. SPRIET ASSOCIATES - 2003.07.16 - 202205A018.wpd 1 95 Jul 16 03 02:59p D. MIHLIK 4736194 p.5 Fisheries and Oceans Canada, Sarnia District Office - Navigable Waters Protection Items recommended for pubiic safety: . If demolition works are carried out during the normal navigating season between May 15 untii September 15, signs notifying boaters of the work should be posted upstream and downstream of the site. All existing bridge piers, abutments and other works are to be removed to an elevation below the bed level of the waterway. Hvdro One Inc. / Utiiitv Companies It will have to be verified prior to demolition that there are no hydro facilities or other utilities remaining in the areas adjacent to the bridge. All items of correspondence containing significant comments are attached for your review. Full documentation will be contained in the Class EA Project File. ~ Given the absence of substantial concerns or required changes to the proposed project, it is suggested that the Class EA planning process can now proceed to preparation of the Project File and issuing the Notice of Completion. Separate notes will be provided outlining these procedures. Please advise if you have any questions or comments regarding the attached correspondence. Correspondence attached: Jeff Lawrence, Kettle Creek Conservation Authority (letter - 3 pages) Trish Grant, Ministry of A9riculture, Food and Rural Affairs (letter - 2 pages) Christine Simard, Fisheries and Oceans Canada, Sarnia District Office (letter _ 1 page) Barry Putt, Navigable Waters Protection, Fisheries and Oceans Canada (letter - 1 page) SPRIET ASSOCIATES - 2003.07.16 - 202205A018.wpd 2 96 J~l 16 03 02:59p D. MIHLIK 4736194 p.6 Class EA Review Agencies - Comment Status to March 5. 2003 David Aristone, CAO, Clerk Township of Southwold, 35663 Flngal Line, Fingal, ON NOL 1 KO Response Form returned by Scott Woolley, dated Feb. 14/03 "No comment at present, but keep this office informed of the project" Donald N. Leitch, Administrator/Clerk Municipality of Central Elgin, 450 Sunset Drive, 1 st Floor, St. Thomas, ON N5R 5V1 No response Jeff Lawrence, Planning and Regulations Supervisor Kettle Creek Conservation Authority, 44015 Ferguson Line, St. Thomas ON N5P 3T3 Response Form and letter sent by Jeff Lawrence, dated Feb. 28/03 The letter provides a review of each Class EA alternative solution. KCCA is in agreement with Alternative 1 as the preferred project solution (close and remove Robbins Bridge). The letter Includes the following statement: "... The KCCA wouid prefer to see the closure and removal of the bridge as this option appears to present the least impact to the watercourse and river banks within the immediate vicinity of the bridge. A permit to Fill, Construct or Aller would be required from the KCCA prior to any of the work commencing for proposal #1. ..." Ron Griffiths, Regional Class EA Coordinator Ministry of the Environment, 659 Exeter Rd., London, ON N6E 1L3 No response John Turvey, Rural Planner Ministry of Agriculture, Food and Rural Affairs, 657 Exeter Rd., London, ON N6E 1 L3 Letter sent by Trish Grant, Rurai Planner, dated Feb. 19/03 The letter states that impacts on prime agricultural lands are to be avoided or minimized. Disruption of agricultural infrastructure (such as field tiles, drainage ditches, culverts, fieid entrances and fences) is also to be avoided or minimized and appropriately repaired. John MacDonald, Archaeologist I Heritage Planner Heritage Operations, Ministry of Culture, 55 Centre St., London, ON N6J 1T4 Response Form by John MacDonald, dated March 4/03 "No comment on project. Further contact is NOT required" Bruce Curtis, Manager, Community Planning and Development Ministry of Municipal Affairs and Housing, 659 Exeter Rd., 2nd Fioor, London ON N6E 1 L3 Response Fonn returned by Erick Boyd, dated Feb. 13/03 "No comment at present, but keep this office informed of the project" Sally Colman, District Planner Aylmer District, Ministry of Natural Resources, 353 Talbot St W., Aylmer, ON N5H 2S8 Response FÇ>rm retumed by Rick Thompson, Lands Branch, dated Feb. 17/03 "No comment on project Further contact is NOT required" SPRIET ASSOCIATES - 2003.07.16 - 202205A018.wpd 3 f!¡7 Jul 16 03 03:00p D. MIHLIK 4736184 p.7 Joe de Laronde, Habitat Biologist Fisheries and Oceans Canada, Sarnia District Office Suite 703 - 201 North Front Street, Sarnia, ON N7T 8B1 Letter sent by Christine Simard, Administrative Assistant (Sarnia offica), Feb. 17103 The latter indicates that the local Conservation Authority is the first step in the project review process, and will only be reviewed by Fisheries and Oceans ifthere is a potential to "on harmfully alter, disrupt or destroy fish habitat ...". letter sent by Barry Putt, Inspection Supervisor, Navigable Waters Protection (Sarnia office), Feb. 17103 The letter includes the following text: "We have no record that this work has ever been formally approved under the Navigable Waters Protection Act. However, it Is recommended in the interest of public safety that you consider the following during the demolftion of the work. 1. If demolition works are carried out during the normal navigating season between May 15 until September 15 that signs notifying boaters of the work be posted upstream and downstream of the site. 2. All existing bridge piers, abutments and other works are to be removed to an elevation below the bed level of the waterway. 3. If the proponent plans to replace the structure in the future that an application for . approval be made pursuant to the NWPA." P.J.C. Keenan, Director of Planning Central Elgin Planning Office, 9 Mondamin Street, Sf. Thomas ON N5P 2T9 Response Form returned by P.J.C. Keenan, dated Feb. 21/03 "No comment at present, but keep this office informed of the project" Dave Clynick or Bob Doggart Bell Canada, A N. Facilities, Floor 4 (Yellow), 100 Dundas Sf., London ON N6A 416 No response Brian McCormick, Environmental Services and Approvals Hydro One Inc., 483 Bay Sf, 6th Floor South, Toronto, ON M5G 2P5 Response Form returned by Brian McCormick, dated Feb. 14103 Comment: "Contact us only if your project will or may Impact Hydro One facilities" John Dobie, Area Planning Supervisor Southwest Hydro, S1rathroy Customer Centre, RR 5, Highway 81 North, Strathroy, ON M7G 3H6 No response John Brown, Mapping Supervisor Union Gas Limited, PO Box 2001,555 Riverview Drive, Chatham, ON N7M 5M1 No response SPRIET ASSOCIATES - 2003.07.16 - 202205A018.wpd 4 98 REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT AUGUST 20, 2003 ENGINEERING SURVEY QUOTE RESULTS FROM: DATE: SUBJECT: Introduction As part of the 2003 Capital Projects Budget, a section of County Road #14 (Iona Road) and a section of County Road #24 (Dexter Line) will be surveyed to plan for future projects. Discussion County Road #14 (Iona Road) south of lona is presently experiencing some signs of slope instability. The existing road curves around the Talbot Creek located at the toe of the side slope and the steep road bank has been exhibiting visual signs of sliding. This area must be surveyed to create accurate base drawings as the beginning of the solution process. County Road #24 (Dexter Line) west of Port Bruce has become relatively close to the top of the Lake Erie bank. Lakeshore erosion is continually receding towards the road property and to proactively monitor its regression and begin planning for future solutions, this area must be surveyed. These projects have been identified in the 2003 Capital Budget and quotations were solicited to 3 engineering firms with their submitted results tabled below: Firm Submitted Fee (including GST) Spriet Associates $ 7,365.30 Delcan Corporation $ 10,700.00 Dillon Consulting $ 56,817.00 Conclusion Spriet Associates submitted the lowest price to complete pre-engineering surveys on sections of county roads that will require planning for future solutions. Recommendation THAT Spriet Associates be selected to provide en9ineering surveys for lona Road (County Roads #14) and Dexter Line (County Road #24) for their submitted price of $7,365.30 including G.S.T., and, THAT these funds be allocated from the 2003 Capital Budget. RES~TED PETt:R DUTCHAK, TECHNICAL SERVICES OFFICER APœ~~ SUBMISSION CLAYTON D. WATTERS, MANAGER ENGINEERING S ES 99 MARK LD CHIEF ADM I NJSTRATIVE OFFICER \ INW-ADMIN\DA TA IDEP ART -I \ENGlNE-I IROADS\Council Reports\2003\S1Ú"Vey quote results.doc page 1 ofl REPORT TO COUNTY COUNCIL PETER DUTCHAK, TECHNICAL SERVICES OFFICER ENGINEERING SERVICES DEPARTMENT AUGUST 20, 2003 MILLER ROAD CULVERT FROM: DATE: SUBJECT: Introduction As part of the 2003 Capital Projects Budget, a 2.4 metre CSP culvert is to be installed adjacent to Pioneer Line under Miller Road in the Municipality of Dutton/Dunwich. Discussion / Conclusion As part of the 2003 Capital Projects, a 2.4m diameter culvert under Miller Road directly south of Pioneer Line in the Village of Dutton has been replaced. The culvert has been designed and located to accommodate the proposed re-alignment of Miller Road so that it will intersect Pioneer Line at a 90 degree angle. Reconstruction of Miller Road is proposed for 2004 in conjunction with the Municipality of Dutton/Dunwich's watermain installation project. The Municipality of Dutton/Dunwich administered the culvert installation project and they solicited separate prices for the materials and labour to complete the work. McKenzie Henderson Ltd. submitted the lowest price to install the culvert ($31,069.00) and Atlantic Industries was selected by the municipality to supply the pipe ($17,558.40). An adjacent landowner requested to extend the culvert through his property to fill in the large ditch at his own expense. This work also formed part of this project. The County's cost to complete this project is $48,627.40 plus G.S.T. plus engineering (provided by the Municipality and estimated at $3,500.00) creating a total project cost of approximately $54,000.00. The estimated cost used in the 2003 Capital Budget was $40,000.00, therefore a shortfall of approximately $14,000.00 has been realized. These funds will be obtained from other efficiencies found durin9 the execution of 2003 Capital Projects. For example, the Road #42 Relocation Project will not be completed in 2003 and the Road #74 Reconstruction Project (Belmont Road) is anticipated to be under budget. Recommendation THAT the Capital Project Account for the Miller Road Culvert Replacement be increased $14,000.00 to $54,000.00 to cover actual project costs, and, THAT these funds be allocated from efficiencies realized from the 2003 Capital Budget. RE!CT1r PE/1~ DUTCHAK, TECHNICAL SERVICES OFFICER APPROVElj FOR SUBMISSION (JoWA1tØr; , CLAYTON D. WATTERS MANAGER E~ERIN VICES MAR ONALD CHIEF ADMINIS TIVE OFFICER 101 I\NW -ADMIN\DA T A IDEP ART -I IEngineeringlROADSICouncil Reports\2003\Mj]]er Road Culvert.doc page 1 of 1 ~~~' REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: August 12, 2003 SUBJECT: 2003 Capping - Multi-Residential INTRODUCTION: Bill 79, "10-5-5 capping" and later, Bill 140, a continuation of capping lègislation, set up a method of funding the capping across the County. Municipalities that did not generate enough claw-backs within a class to fund capped properties utilize claw-backs from other Municipalities. The County acts as the "banker" invoicing Municipalities that have excess claw-backs and paying Municipalities that have shortfalls. This method is, in theory, revenue neutral. However, the County often ends up with a small surplus due to adjustments made by the local Treasurers. DISCUSSION: This method has worked for the County and revenue neutrality has been maintained. However in the years since its introduction, a number of Counties have discovered that the claw-back dollars have not been enough to fund capped properties. For the first time, the County is experiencing this in the Multi-residential class. There are a number of factors contributing to this shortfall. There are several new properties that will receive significant capping protection. Also, a property was subject to reconsideration in 2001. Since there are only thirty-two multi-residential properties across the County, these small changes have significant repercussions. The Treasurers will be reviewing the above to ensure the changes are correct and will advise any adjustments to the capping figures. However, prior to any adjustments, the County will experience a shortfall of $3,624 in the capping account. CONCLUSION: The Treasurers review capping in all classes and adjust as required. The shortfall may end up as some amount much smaller than $3,624 or there may actually be a small surplus in the capping account to absorb this. RECOMMENDATION: THAT, if required, the Multi-residential capping shortfall of $3,624 be funded through the Mill Rate Stabilization Reserve. Respectfully Submitted ¿~Jk¡bJ Linda B. Veger . Director of Financial Services 103 REPORT TO COUNTY COUNCIL FROM: Linda B. Veger, Director of Financial Services DATE: August 14, 2003 SUBJECT: St. Thomas - Ontario Works 2003 Estimate INTRODUCTION The City of St. Thomas provided the County of Elgin with an estimate of the 2003 Ontario Works and Social Housing costs. Along with the administration fee, the County's share was estimated as $3,739,876. DISCUSSION: Since the actual transfer of responsibility, the City has been able track the expenses each project attracts. Based on geographic location, subsidy, and expenditures related to each project, the City has determined that the County share of Social Housing has increased over the 2002 budget. Also, Childcare has been adjusted from 37.59% of expenditures to 28.5%. These changes are reflected in the 2003 budget. The City has also finalized its 2002 year-end. St. Thomas had originally estimated a credit back to the County of $115,998. The final credit is $208,491 or $92,493 more than originally anticipated. CONCLUSION: The County share of Ontario Works and Social Housing could fluctuate from the 2003 estimate. It may be prudent to leave the additional $92,493 in the accounts and deal with it as a surplus at year-end. RECOMMENDATION: THAT, due to the volatile nature of social programs, the additional 2002 surplus ($92,493) received from the City of St. Thomas remains in the social program accounts to be dealt with as part of the year-end surplus. Respectfully Submitted ~~~~ Linda B. Veger Director of Financial Services Mark G. Chief Administrative Officer 105 REPORT TO COUNCIL FROM: AI Reitsma, Manager, Information Technologies DATE: 29 August 2003 SUBJECT: Review of Protek Support INTRODUCTION This report will outline the support provided by Protek Systems from June 1, 2003 and to August 29, 2003 regarding the County's computer network. DISCUSSION: Between June 1, 2003 and August 29, 2003 Protek assisted the Information Technology department staff with day to day user and network support. In addition to these activities Protek assisted in a number of projects that resulted in improved productivity for end users. These projects included: · Installation of new workstations. Protek was able to provide very competitive pricing for 20 workstations. These have been deployed to power users at senior's homes and libraries. The County of Elgin has the option to purchase 20 additional machines at the same very competitive price. · Elgin Manor move: Protek was contracted to design and implement the information technology infrastructure and to move computer and printer to the new Elgin Manor. The new infrastructure has significantly improved productivity as evidenced by the fact that some activities, such as opening files, that used to take 10 minutes now requires only several seconds. · Gigabit Switch Implementation: This switch was installed in order to improved communication speed to and from application, file and print servers. The switches that were replaced have been relocated to Bobier Villa, Elgin Manor and the north wing of the administration building in order to remove aging equipment that was causing significant communication delays. · Bobier Vii/a Home for Seniors Connectivity Issues: The previous connection to Bobier Villa was unreliable and unacceptable. Protek replaced or upgraded much of the communication hardware. The net Review of Protek Support 107 result is that communication errors have been reduced from 85-90% to a very acceptable 2-5%. . Port Burwell PIX Firewall Implementation: The existing Net Integrator firewall was malfunctioning and required repair. However, renewing the warranty on the unit would have cost $1 ,500. Considering the unreliability of this and the 14 other Net Integrators being used within the County's infrastructure the decision was made to replace it with a cheaper more reliable Cisco PIX firewall. The unit was implemented the week of August 25th. . Novell Zen Works Pilot This is a software tool that will allow IT staff to monitor workstations remotely. Using this tool, technicians will be able to install software, correct software problems and diagnose hardware problems without having to visit remote sites. To date Zenworks has been successfully piloted on 20 Windows XP workstations. Plans are to pilot the software on several Windows 98 and NT workstations before make a final purchase decision. CONCLUSION: We are pleased to report that Protek's efforts have resulted in significant improvements in the reliability and responsiveness in parts of the County's computer network. The manager of Information Technology will continue to look to Protek as a source for competitive pricing of network and workstation hardware and software. As well it is possible that Protek consulting services will be used to assist in the development of a long-term infrastructure plan, all within approved budget parameters. RECOMMENDATION: That this report be received and filed for information purposes. Respectfully Submitted ~þd Reitsma Manager, Information Technologies Ma onal Chief Administrative Officer Review of Protek Support 108 REPORT TO COUNTY COUNCIL FROM: Cathy Bishop, Manager of Library Services DATE: 29 August 2003 SUBJECT: Renaming of the DuttonlDunwich Branch Library INTRODUCTION The Friends Group of the Dutton/Dunwich Branch Library have requested that the name of the branch be changed to the John Kenneth Galbraith Reference Library in order to honour a famous "son". DISCUSSION: At the time of construction of the new library in 1994, discussion ensued around naming the library after John Kenneth Galbraith but it was decided to cóntinue to name it after the municipality that it served. However, the Friends of the Library group feel that they would like to acknowledge the honour which he showered on them when he contributed funds from a lecture at UWO to the building of the new library facility. As can be seen in the attached letter from Dr. Galbraith, he has very fond memories of the Dutton Library and Library staff and would be honoured to have the library bear his name. He has also mentioned in his letter that a copy of each of his works will be donated to the library. As per the attached letter frorn the Municipality of Dutton/Dunwich, they have agreed in principle with the name change but are awaiting County Council's support before approving the change. The only substantial cost associated with this proposed name change will be that of changing the name on the library building. The Friends of the Library Group plan to fundraise for the approximately $1500 that this change to the sign will cost. Their hope is that this project can commence fairly soon as the Friends group wishes to announce the name change on October 15, the date of Galbraith's 95th birthday CONCLUSION: Since the proposed name change does have the backing of the local community, staff recommend that Council respond affirmatively to the request for support presented by the Municipality of Dutton/Dunwich. 109 RECOMMENDATION: THAT County Council support the proposal to change the name of the Dutton/Dunwich Reference Library to the John Kenneth Galbraith Reference Library, and That a letter be sent to the Municipality of Dutton/Dunwich, indicating Council's support. Respectfully Sub"1itted ~~~ Cathy Bishop ,øæ. . AßP Manger of Library Services Mark Mc 0 Chief Administrative Officer ¡ 10 08/27/2003 11:52 76200707 DUTTON LIBRARV Ii .' I PAGE 01 .......- JIRTuI( V.Iìd.. A~ ea..Ioddp. June 19, 2003 Ms. Mal)' Lou McMillan, Supervisor The Dutton- Dunwtch Libræy Dutton. ON Canada NOL IJO Dear Frtends: ,; ii I I have just had word from my dUJgent and the Dutton Library Connnlttee Is COlJ$ldertng pleasure could not posstbly equal mine; I ascribe so= of knowledge and thought. and my memory' agreeable and grateful. cousin Bev Galbraith that Itsèlf after Galbraith. Your cb of my education to this friendly the IIbrsrJan.s Is uniformly No honor of this sort can be a one-way s with copies of books that J have. authored and the recent plWt and \I:l the future are available to Libræy." My publishers still reward me e steps to see that copl/,!S from . at J wtll henceforth call "My Bev Galbraith wanted to know If I have ob letter that all thought of reservation hW:l been u such objection and could have none I now for all I repeat once more, the Dutton Publtc Lib smaller than Widener Libraxy at Harvard. where Q It, though clliferent, Is not I/'!ss compelling. ' . It win be evident from this akably III1probable. That t have no s here affirm. was the bright ught In my life. It Is had my office. but my memory of ! . Yours gratefully, ------- Jo , f Copy: Be." Galbra;lI:h " :..1 [I .!';. -, . , " ....: - ... - " 1'1- .. .¡. 1 1 UO/¿~/ZUUJ ~4:UO PAA ~~~ tOZ ¿¿to m.UN. VUTTUi'U lJUl'HI' 1 (;tl ~UUl MAYOR Rien Van Brenk 31760 Erin Une R. R. # 1, Rngal NOL 1KO DEPUTY MAYOR Bonnie Vowel 259 Mary Sfreet Dutton, NOL 1JO lvI~cdity of'Du;ttxm/'DlM'lWic1v Box 329,199 Main Slreel,DUTTON. Onlario NOlUO Telephone: 762·2204 faX No. 762·2278 Clerk Treasurer Admlnlsfra10r Ken Loveland COUNCILLORS Gerry Leésoo . . 214 Jordon St.Box 174 Dutton. NOl1JO R.os¡m1ary Sealey 29138 Pioneer Une RR#1 Dutton, NOL 1JO John Yokom .32543 _Una RR#11ona Statton NOL 1PO August 21,2003 The Corporation of the County ofElgin 450 Sunset Drive St Thomas Ontario N5R 5VI Dear Ms. Bishop, Re: Possible Name Change for Dutton Library At a recent meeting of the Council of the Municipality of DuttolllDunwich a representative of the local Friends of the Library Group discussed with council the possibility of renaming the facility the John Kenneth Galbraith Reference Library. This would of course not only honour one of our most famous and influentiål residents it would indicate the valuable assistance he made in fundraising for this facility when it was constructed. It was the decision of the Council that they would be willing to proceed with tills proposed name change, providing that the Connty of Elgin was in support. On behalf of Council I would respectfully request that the County of Elgin support this request to rename our local library The John Kenneth Galbraith Reference Library. If you require any additional information please contact the undersigued. Yours truly, /~-~-'" q~~'__u,,"'- Ken Loveland Clerk-Treasurer Administrator ( KL:ag 112 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Archivist DATE: 27 August 2003 SUBJECT: Appointment - Port Burwell Marine Museum Committee INTRODUCTION Members of the Port Burwell Marine Museum Committee have extended an invitation to the Archivist to serve on the board as a full member. This report recommends that the Archivist be authorized to serve in this capacity. DISCUSSION: The Port Burwell Marine Museum Committee exists as a committee under the auspices of the Municipality of Bayham to oversee the operations of the Marine Museum and lighthouse in the community. Members have approached the County Archivist about service on this board as a full votin9 member. Appointments extend for a three-year term. Staff recommend that the Archivist be authorized to serve in this capacity pending formal approval by the Municipality of Bayham. This recommendation is made with the understanding that the Archivist will declare a conflict of interest on any matters which have an impact upon the mandate and policies of the EI9in County Archives or the County of Elgin. It is also made with the understanding that any liability for decisions made by the Board rest solely with the museum and Municipality of Bayham, not the County of Elgin. CONCLUSION: An invitation has been extended to the Archivist to serve on the Port Burwell Marine Museum Committee. Staff recommend that the Archivist be authorized to serve in this capacity under certain conditions. RECOMMENDATION: THAT the County Archivist be authorized to serve on the Port Burwell Marine Museum Committee pending formal approval by the Municipality of Bayham; THAT the Archivist will declare a conflict of interest and abstain in voting on all matters which may impact on the mandate and policies of the Elgin County Archives or the County of Elgin; AND THAT the County of Elgin shall not be liable for any decisions made by the Board and/or the Municipality of Bayham as a result of this appointment. Sp~y SQd Brian Masschaele Archivist ~il9 MarK. rt Chief Administrative Officer ~ 113 CORRESPONDENCE - September 9. 2003 Items for Consideration 1. North Algona Wilberforce Township seeking support of their resolution requesting the Province to suspend the requirements of the Nutrient Management Act. (ATTACHED) 2. Donald Miller, President Elgin Federation of Agriculture, regarding candidate choosing for 2003 Elgin Agricultural Hall of Fame Awards. (ATTACHED) 115 08/13/2003 03:17 613-628-3341 N.ALGONA WILBERFORCE PAGE 01 North A/gona Wi/berforce Township 1091 Shaw Woods Road RR #1 Eganville, Ontario KOJ 1TO Phone: 613-628.2080 Fax: 613-628~341 TO: All Counties in the Province of Ontario North Algona Wilberforce Township seeks your support for the following motion with respect to the Nutrient Management Program and request that you forward a copy of your resolution of support by September 10, 2003 to this Office and to the Ministers of Agriculture and Food: Honourable Helen Johns, M.p.P. 77 Grenville Street, 11th Floor Toronto, ON M5S 183 The Hon. Lyle Vanclief Minister of Agriculture and Food Sir John Carling Avenue, 9th Floor Ottawa, ON K1A OC5 ------------ ~----- ---_....--~---- RESOLUTION #1 July 30, 2003 Moved by Councillor Charlotte Lebmaun Seconded by Deputy Reeve Jim Hemlin WHEREAS any triggeriIJg of withdrawal of funds from the Net Income Slabilization kcounts would only ~erve to honour some of the nonnal household living expenses; AND WHEREAS the long nmge financîlÚ planning to accumulate fìttuk; by the food producer to be eannarked to the Nutrient MaIJagement Program C:llmQt proceed as "0 income exiJrts; THEREFORE tho Council of North AIgona WiIber:forcc Townsbip requests Ontario Agrieulture Minister Helen Johns to immediately suspend the reqllireJ:uents of the Nutrient Management Act. Council further requests that the contracts for all supervisors, and trIDning COUTses for all inspectors be also ~uspended to reduce expenses that f= are reqillred to support. Council also requests the Minister to assume a leadership role both in the compensation to maintain amble red meat h1dnsúy and in re-establishing Canadian export :markets. Onbrio farru.ers have been exemplaIy in their prWuction of a world cIass meat and dairy industry as well as supplying the genetics for upgrading breeding programs worldwide and now th"j¡- provincial and federal political leaders are requested to make the same effort to support the farmers' viabjJity in this crisis. Council requests the Reuftew County Cattlemens' Association to <mdorse this motion, and forward it to the rest of tIte COlmty Cattlemeu,s' Association of Ontario, to tIte Minister of Agrieulture Helen Jo1ms with a c.c. to the Federal Miuister of Agriculture Lyle Vanclief. Carried. 117 .0I~Q;..¡ ELGIN FEDERATION OF AGRICULTURE Farmers Workingfor Farmers President Don Miller (519)764-2854 (519)764-9712 (fàx) Email: d..miller@sympatico.ca Secretary-Treasurer c/o Ruby Silcox, R #3, Shedden, Ont., NOL 2EO (519)769-2362 Fax: (519)769-2161 EmaiI: rsilcoX@execuIink.com ill: Elgin Agriculture Centre Tue<¡ & Thurs, II am to 3 pm Phone/Fax: (519)633-0114 fI" . '-'~.' ,~-""" ,,¡tu~:.J¡!'f"§~' 2003 . . ~', ,- . ., '" . " " . .,~~ ~"'~ ~ Wi' . I~ ¡j¡t:~w""""Ii, C&...J TO: RURAL ORGANIZATIONS (including WOMEN'S INSTITUTES) AUG 29 200J FROM: THE ELGIN FEDERATION OF AGRICULTURE CO·'>"''''c' e'~' '"' ¡:""'" .' ~ê~i\:' ~ '{ ç':';'" 'þ\'i \"2~q['4. W'*"'-"""·· ......' "'»""".-----'" !4~ "" "'~··c!¡.·,t _c.""-~.I"'''_ -"<';~--'~", "I ¡¡;'\'0_,~,,"'&": ,~:;¡:,,' ,1';, ',~¡~,'~'" ~ ,:J.¥Pt'$AA~\ï''ì.?"i·.~·;>-¡.. RE: ELGIN AGRICULTURAL HALL OF F AME AWARDS for 2003 As you know, each year the Elgin Federation of Agriculture honours three local Elgin County people, recognizing them for outstanding contributions to the Agricultural Community of Elgin County. It is that time of year again to ask your organization to be involved in choosing these candidates. We therefore are enclosing a nomination form to be completed by your organization, giving a nam~ of a candidate you would recommend to receive this award this year. Please complete the form and return it to Ruby Silcox by November 1". Be sure to put the name of your organizatjon and contact person on the form. If you submitted a name last year or the year before and that person has not as yet been selected, that nomination can stand again, provided we are advised of this. We have kept your form in our files. Be sure to call Ruby Silcox at the above number. These awards will be given at the Elgin Federation Banquet & Dance which will be held February 7"', 2004 at St. Anne's Centre, St. Thomas. Your comments on the application forms would be appreciated. Any questions, please call Ruby at 633- 0114. Yours truly, ~~~ DM:rgs Enc!. Donald Miller, President Elgin Federation of Agriculture Farmers Workingfor Farmers 11 8 , NAME OF NOMINATOR ADDRESS TELEPHONE * *: * 11: * NAJ\1E OF t:~l.~'''LDlDATE MOST RECENT ADDRESS OF CANDIDATE RESUME OF CANDIDATE DATE OF BmTH PLACE OF BmTH DATE OF DEATH (If applicaþ!e) CHILDREN SPOUSE EDUCATION, TRAINING (Formal or Otherwise) CHRONOLOGICAL INVOLVEMENT IN ORGANIZATIONS, ASSOCIATIONS, ETC. 119 AGRICULTURAL ACCOMPLISHMENTS COMMUNITY OR OTHER ACCOMPLISHMENTS ADDffiONAL INFORMATION DEEMED TO BE PERTINENT TO THIS NOMINATION It is understood that the Nominator will assume responsibility for providing as complete as possible, a biography ofthe successful nominee to ensure proper documentation ofthe individual for future public reference. A suitable picture to accompany this biography will be provided. All materials so provided to become property of the Elgin Agricultural Hall of Fame, unless clearly stated otherwise at the time of submission. DATE SUBMITfED SIGNATURE OF NOMINATOR r-----------------------------------------____________________________________________, , , , I ¡ Please forward to: Elgin Agricultural Hall of Fame i ¡ c/o Ruby Silcox, Sec- Treasurer ¡ , , : R.R. #3, Shedden, Ontario : , I ¡ NOL2EO : , , , I ~-------------------------------------------------------------------------------------~ APPLICATION DEADLINE: NOVEMBER l", 2003 120 CORRESPONDENCE - September 9. 2003 Items for Information - (Consent Aaenda) 1. Chantal Plante, Special Assistant, Office of the Minister of Agriculture and Agri-Food, acknowledging Council's resolution concerning financial support for livestock producers and related industries affected by the closure of export markets. (ATTACHED) 2. Premier Ernie Eves, acknowledging Council's resolution concerning the development of an open, fair and competitive market in the delivery of property assessment services. (ATTACHED) 3. Canadian Fire Arms Centre, with a memo regarding "Canadians Invited To Provide Feedback On The Canadian Firearms Program". (ATTACHED) 4. Thank you card from Kim Clarke. (ATTACHED) 5. Maureen Vandenberghe, Communications & Development Coordinator, Tillsonburg & District Multi-Service Centre, with a six-month progress report and a recent newsletter pertaining to the Adult Basic Literacy program. (ATTACHED) 6. Association of Municipalities of Ontario Member Communication "For Your Information" - 1) Nutrient ManagementlWater Update (ATTACHED) 7. Premier Ernie Eves, acknowledging Council's resolution about the timing of elections. (ATTACHED) 8. CRTC News Release announcing new 9-1-1 rules for cell-phone carriers. (ATTACHED) 9. State of the Thames River WorkshOp Information. (ATTACHED) 10. Steve Peters, M.P.P., Elgin-Middlesex-London, supporting Council's resolutions to: 1) Honourable Janet Ecker, Minister of Finance and Honourable David Young, Minister of Municipal Affairs and Housing, concerning delivery of property assessment services; 2) Honourable Helen Johns, Minister of Agriculture and Food and Honourable Lyle Vanclief, Minister of Agriculture and Agri-Food requesting financial support to livestock industry impacted by Mad Cow Disease. (ATTACHED) 11. George Dawson, Manager Health Protection Programs with an update on the West Nile virus. (ATTACHED) 12. Presentation to the Minister of Transportation, The Honourable Frank Klees entitled "Additional Funding for Transferred Highways" (ATTACHED) 13. Communities in Bloom 2003 National Symposium on Parks and Grounds Conference, September 24th to 26th, 2003 information (ATTACHED) and Showcase Communities in Blood 2003 magazine. (AVAILABLE UPON REQUEST) 121 -2- 14. Corporation of the County of Elgin's Consolidated Financial Report, Year Ended December 31 , 2002 and Auditors" Report prepared by Raven & Shaw, Chartered Accountants. (AVAILABLE UPON REQUEST) 15. Honourable Janet Ecker, Minister of Finance, responding to Deputy Clerk's letter regarding administrative monetary penalties (AMPs) and the Ontario Securities Commission (OSC). (ATTACHED) 16. Information regarding the 2003 Counties and Regions, Single Tier Municipalities and District Social Services Administration Boards Annual Fall Conference, October 5 - 8, 2003~ (ATTACHED) 122 Office of the Minister of Agriculture and Agri-Food Cabinet du Ministre de I' Agriculture et de I' Agroalimentaire Ottawa. Canada K1 A OC5 AUG 7 - 2003 Quote: 83012 \~~ ,'dfJ , "'" ?~i;¡;", \c Mrs. Sandra J. Heffren Deputy Clerk The County of Elgin 450 Sunset Drive S1. Thomas, Ontario N5R 5Vl Dear Mrs. Heffren: Thank you for your letter to the Honourable Lyle Vanclief, on behalf of the County of Elgin, supporting the resolution passed by the County of Grey concerning assistance to the agriculture industry following the discovery of the single incident of bovine spongiform encephalopathy (BSE). Please be assured that your letter has been brought to the Minister's attention, He has asked me to provide you with the following information, As you may be aware, on June 18, 2003, Minister Vanclief and his provincial and territorial counterparts announced that a national program would be made available to provide temporary assistance to help the Canadian cattle and beef industry continue to operate while borders remain closed. Governments have been working diligently to find ways of alleviating the financial pressures on the cattle and ruminant industry. As a major exporter of cattle and beef, the Canadian beef sector is under severe strain due to the closure of export markets. The program is designed to address the growing surplus of beef and cattle by getting the market moving again and injecting liquidity into the beef supply chain so that industry members can manage financially in the short term until the borders reopen. The BSE Recovery Program consists of two key elements. The first provision will help compensate cattle and ruminant animal producers for financial loss resulting from decreased market prices and will provide incentive for orderly slaughter. For cattle owned as of .../2 C dl+1 ana a 123 Mrs. Sandra J. Hefrren Page 2 May 20, 2003, that have subsequently been sold for slaughter in Canada, producers will be eligible for a deficiency payment when the price of cattle falls below a reference price based on market value in the US. Payments will be calculated on a sliding scale, meaning that government support increases as the average price declines. The percentage of government contribution, however, decreases as the price declines in order to create a strong incentive for producers to sell at the best price possible. As a second provision, governments will make payments available to processors and packers for the sale or otherwise removal of a limited number of surplus beef items produced after May 20, with little or no domestic market, thereby rreeing up storage space for products for which there is a stronger domestic market and allowing processors to operate at increased capacity. This national program has a fixed federal-provincial-territorial funding envelope of $460 million, which will be cost-shared by the federal government and participating provinces and territories on a 60:40 basis. The exact costs will depend on how soon the US border reopens to Canadian beef. The program will terminate at the close of business on the day the US border is opened to muscle cuts or shipments of live animals, or when all funds for the program are exhausted. Payments are available for all cattle owned prior to May 20, 2003, equivalent to approximately 900,000 cattle on feed and that have been subsequently sold for slaughter in Canada. For fed cattle, and grain- and milk-fed veal, payments will be available for those cattle that were on feed as of May 20, 2003, and will terminate once these cattle are sold for slaughter. Notwithstanding the foregoing, in the case of non-fed cattle and other rwninants, the program will terminate August 31, 2003. The Government of Canada is sensitive to the situation facing the industry. Federal officials, in co-operation with provincial, territorial, industry and international partners, are working as quickly as possible to resolve this matter. Governments acknowledge the industry's contributions to this program's development. Both government and industry will jointly oversee the program's operations, and agriculture ministers have confirmed their commitment to continuing to work together with industry on a broader action plan for the recovery of the Canadian beef industry. Agriculture ministers agree that the reopening ofthe US border remains their top priority, and efforts are ongoing to re-establish export markets for Canadian beef. Upon notification of the border reopening, they will meet irnmediately to review industry conditions and determine what further action is needed, if any, to facilitate the continued movement of cattle. .../3 124 Mrs. Sandra J. Hefrren Page 3 I trust that this information will be of assistance to you. Again, thank you for writing to the Minister on this important matter. Yours sincerely, Chantal Plante Special Assistant 125 The Premier of Ontario Le Premier ministre de I'Ontario I~l fl..V~ ~mœEI" Ontario Legislative Building Queen's Park Toronto, Ontario M7A1A1 Hôte! du gouvernement Queen's Park Toronto (Ontario) M7A 1A1 August 5,2003 ~~CCfJ!'-D· 'ti~.w~·f3'V~.' .. AUG '1 am COU~rf!ttJf!i". A~f~'f~~_.'M~$ Ms. Sandra J. Heffren Deputy Ckrk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5Vl Dear Ms. Heffren: Thank you for your letter informing me of council's resolution about property tax assessment. I appreciate your keeping me informed of council's activities. I note that you have also sent a copy of council's resolution to my colleague, the Honourable Janet Ecker, Minister of Finance. I trust that the minister will find council's views informative. I appreciate having this matter brought to my personal attention. Yours sincerely, ~---: ~ ".--- - c-:::: Ernie Eves, MPP Premier c: The Honourable Janet Ecker @ 126 DATE: 08/07/103 TIME: 03:36 AM TO: 1-519-633-7661 FROM: 941-1991 PAGE: 001-003 CANADIAN FIREARMS CENTRE! CENTRE CANADIEN DES ARMES A FEU WNW.cfo-œaf.gc.ca OUR FAX NUMBER/NOmE. OE TELECOPIEUR: (613) 941-1991 DATE: 08/07/2003 To/A: ID#(40930) (Mayor/Chief Administrative Officer) - Elgin,County From/De: Canadian Firearms Centre - Centre canadien des armes à feu SubjecUSujet: Canadians Invited To Provide Feedback On The Canadian Firearms Program/Les Canadiens et les Canadiennes sont invités à faire connaitre leur point de vue sur Ie programme canadien des armes à feu(5Q6JG8) Pages: 3, including cover page / y compris la page couverture Dear Recipient: The Canadian Firearms Centre is responsible for delivering information relating to the Firearms Act to the Canadian public. If you experience problems with the transmission of this fax or want to be removed from our list, please contact the Canadian Firearms Centre by phone at 1-800-731-4000 or by fax at 1-613-957-7325. The Canadian Firearms Centre can also be contacted bye-mail atcanadianJirearms@justice.gc.ca . Canadian Firearms Centre Monsieur, Madame, Le Centre canadien des armes à feu est responsable de la diffusion de l'information relative à la Loi sur les armes à feu au public à travers Ie Canada. Si des problèmes sont survenus dans la réception de ce message ou si vous désirez que votre nom soit rayé de notre liste de diffusion, veuillez communiquer avec Ie Centre canadien des armes à feu par téléphone au 1-800-731-4000, ou encore par télécopieur au 1-613-957-7325. Vous pouvez également communiquer avec Ie Centre canadien des armes à feu par courrier électronique au canadianJirearms@justice.gc.ca . Centre canadien des armes à feu 127 DATE: 08/07/103 TIME: 03:36 AM TO: 1-519-633-7661 FROM: 941-1991 PAGE: 002-003 Canadians Invited To Provide Feedback On The Canadian Firearms Program OTTAWA. August 6. 2003 - Federal Solicitor General Wayne Easter today announced a consultation process to give Canadians an opportunity to express their views on how to improve the delivery of the Canadian Firearms Program and to provide feedback on proposed F2rearÆs Act regulations recently tabled in Parliament. "In the Action Plan announced in February, the Government committed to consulting the public on how we will deliver services," said Minister Easter. "We are fulfilling that commitment. Consultation is vital in our continuing efforts to deliver a cost-effective program that responds to the needs of Canadians." The consultation process provides an opportunity to send comments on how to improve the Program. A new "Consultation" section is now available at the Canadian Firearms Centre's.web site at www.cfc.qc.ca. The Consultation section allows people to review the proposed regulations and provide comments on specific elements of the Firearms Program and on the proposed regulations. Comments on the proposed regulations can also be sent bye-mail toGazette@;ustice.qc.ca Those who do not have Internet access can find the regulations in Part I of the June 21st edition of Canada Gazette, which is available at most public libraries and at some book stores. The Canada Gazette can also be ordered from Canada Government Publishing by calling 1 800 635-7943. Comments can also be sent by any of the following methods: Fa~: (613) 941-1991, Attention: Policy and Consultation Directorate; Surface Mail: Canadian Firearms Centre, Ottawa, Ontario, K1A 1M6, Attention: Policy and Consultation Directorate; Phone: Call 1 800 731-4000 (select the language of choice in response to the voice prompt, and then select option 6 from the menu of services). Several other initiatives have recently been put in place to provide faster, more streamlined program delivery. A new transfer service now enables businesses to transfer firearms to another business on-line. Businesses can also use on-line services to transfer non-restricted firearms to an individual. "1 smoothly allowing am pleased to report that the on-line transfer application is running It is saving valuable time for businesses and their customers, while for the necessary checks to protect public safety," said Minister Easter. More than 6" 5 million firearms are now registered and 1.9 million firear-IfI. owners have obtained a licence. The CFC continues to receive firearm licence and registration applications and is committed to processing these applications expeditiously. - 30 - Ref. Dan Brien Office of the Solicitor General of Canada (613) 991-2874 David Austin Communications and Client Services Canadian Firearms Centre (613) 941-5371 Internet: www.cfc.gc.ca 128 Tillsonburg & District Multi -Service Centre Telephone (519) 842-9000 Fax (519) 842-4727 The Livingston Centre 96 TiUson Avenue, Tillsonburg, ON N4G 3Al J.R. Wilson, Warden County of Elgin 450 Sunset Drive, St. Thomas, ON N5R 5V1 Mission To provide human support resources Vision Enabling individual independence RECcnlfO August 8, 2003 MIG ; 1 2003 Dear Warden Wilson, Members of Council and Municipal Staff: COI.I~F· ÞD~~If::~¥''-L.t¿~ " .,t:~ ~-';.. r.,.d-n~:f\:~-;g~ r ~~,~w~u.....,,~, Attached is a six-month progress report, as well as the most recent newsletter, for our Adult Basic Literacy program. We truly appreciate the support the community has demonstrated toward the citizens that benefit from this programming and want to keep you in touch with developments. As the personal stories show, literacy programming has a tremendous impact on the lives of the participants - something that rewards the providers and the community as a whole. Once again, thank you. Sincerely, M~enf::J~ Communications ft Development Coordinator ~~Jn~~·~-r ~ r¡:w {Â ~ Uµj' ;$,R" aoo ð?J C: Marlene Pink, Executive Director Wendy Woodhouse, Adult Basic Literacy Coordinator 130 ~ T &D Multi-Service Centre Statistics: Elgin January 1 - June 30, 2003: Adult Basic Literacy Number of Clients 22 Hours of Service 617 m Program and Outcomes Information Positive Outcomes (for adults completing the ABL program in this period) Sixty percent (60.4%) were successfully employed upon exit from the prograrn. Personal Stories (names have been changed) · Kay has been matched with a tutor since January 2002 and has also been involved in the literacy/computer classes since September 2002. Since her involvernent in the program, she has leamed how to use a dictionary, use a phone book, and call a taxL She has also improved writing and spelling skills to complete job applications and a cover letter. Recently she attended two interviews for a job, and secured a job in housekeeping at a local hotel. · Vera has been matched with a tutor since March 2001 and has also been involved in the literacy /cornputer classes. Outcomes have been revealed in her ability to complete work logs with greater accuracy and detail. She has recently taken a refresher course for her job (Crisis Prevention) and completed the final test with greater speed and accuracy than previously noted. She reported that she undertood the questions and was able to write accurate answers with greater detail. She has attributed improvement to her program involvement. · Randy has been involved in the program for two years. He was initially involved in the program to improve his work performance. This has been revealed in his ability to read and comprehend work manuals, and apply skills appropriately. In addition, Randy is a keen advocate for education for his children. He is able to read to his children, and help with their homework. He states that he wants to support his children in education, so they have rnore life options/job options than he has experienced in his employment history. · Janice has cornpleted basic literacy upgrading in the development of foundation skills of reading and writing. She has advanced to upgrading that now includes material related to critical thinking, analysis, problern solving, and critiquing and critical thinking. Presently she is supplementing program involvement with Math upgrading. She is préparing herself to consider adult education courses. Literacy has assisteçi,her in handling the paperwork associated with the farnily farming business. ¡judy has þeen involved in the prograrn since February 1996) 131 Other Highlights · 51 % of students are in the 25-44 age group · The second highest percentage (33%) cornes frorn the 45-64 age group. This is significant for these individuals who have employment goals, in situations where they were laid off, factory closing, seeking a new employment position, wishing to get off EI or social assistance. Literacy is key for "experienced" workers that have employment related goals. · 69% of students have employment related goals · 4% of students have training and education goals · 27% of students have education related goals 132 I- II k~.~ ~ ..~ III· 11- . , ;r"'t~ '4~ ~~ .. ..~ < ~ --/, -. ADULT BASIC LITERACY PROGRAM: TILLSONBURG & DISTRICT MULTI-SERVICE CENTRE (TDMSC) ~ Inside this issue: Busy Times in Em~ 2 ployment Counselling SO/50 Draw 2 Did you remember... 2 Student Stories! 3 Clear Writing 3 Fundraising 4 Adult Basic Literacv Prm!ram: Wendy Woodhonse, Coordinator Kathryn De Jong, Lit- eracy Caseworker/ Instructor Jennifer Hill, Liter- acy Instructor Lynn Surgeoner, Lit# eracy Caseworker, Newsletter Editor Tillsonbnrg: 842-9000 Woodstock: 421·0144 Summer 2003 United Nation8 Literacv Decade The literacy Decade (2003- 2012) is an initiative of the United Nations General.~5- sembly, adopted unanimously in a resolution of December 2001. The literacy Decade aims to extend the use of liter· acy to those who do not cUr~ rently have access to it. The Decade will focus on the needs of adults with the goal that people everywhere should be able to use literacy to cOIÌl~ municate within their own community, in the wider soci~ ety and beyond. The banner for the Decade is "Literacy for all: voice for all, learning fû:r 11" a . The United Nations has three main reasons which justify the Decade, 1. One in five people over the age of 15 cannot com- municate through literacy or take any part in the surrounding literate envi~ ronment. A Global Monitoring Report, done in 2002, spelled out the huge chalIenge-over 861 million people without access to hteracy. Two thirds of these people are women~ 2. Literacy is a human right. Basic education, of which literacy is the key learning tool, was recognized as a human right over 50 years ago, in the Univer~ sal Declaration of Hu~ man Rights. 3. The Decade is an oppor~ Included with this Newsletter... You will find several impor~ tant inserts accompanying the newsletter. Please take the time to read them and if you have any questions or com~ rnents, don't hesitate to call the office. 1. TDMSC Emergency Pro- tocol-outlines the expec~ rations that volunteers will follow in the event of an emergency during a rotor/student meeting. 2. TDMSC policy on Gifts/ Relationships with Cli- ents. This pohcy rein~ forces the volunteer tutor role and its parameters. 3. Canadian Code for V o~ unteer Involvement dis.- cusses how organizatîons can engage and support 133 ~.20;~ I (,~' ('~~N~.,.q· '''''''cy ø-e,G literacy for all: voice for all, learning for all. . tunity to make a sus.- tained collective effort which will go beyond smaller, shorter programs or campaigns. Sincere appreciation is sent to our volunteer tutors who are involved locally. Yon are defi- nitely part of a global picture! their volunteers. This Code looks at values, guiding principles, and organizaçion standards for volunteer involve~ ment. 4. Student/rutor activity, "The Fishing Trip" 5. Tutbr reports .'""" 'kr"ikr 1Mi:11I.1;i'\~r " ~~¡'f!{¡¡Jjr31 r Page 2 Employment counselling can unlock doon! Adult Basic Literacy Fundraiser! 50/50 Draw- Read all about it... Busy Times in Adult Employment Counselline- Staff of the Adult Employ. ment Counselling Services (AECS) of Tillsonburg & Dis· trict Multi-Service Centre, has been busy this spring. Accord- ing to Charles McNeiL Pro- gram Coordinator, "our in~ take numbers usually are down at this time of year, with local farmers hiring people who would normally come to us for service." This year, how~ ever, AECS has witnessed a growth in numbers. "Our marketing effort has resulted in a larger intake this spring, and we are pleased with our overall numbers;" McNeil stated. AECS is an HRDC funded program of the Multi- Service Centre. Four Employ. ment Counsellors provide a wide range of services, from individual counselling to em# As you are a~et many co~ munity programs would not survive without raising extra dollars aside from their base funding. The Adult Basic Literacy Program is no excep- tion. Our funder, the Minis- try of Training, Colleges, and Universities, provides core Did yOU remember... ployment-related workshops. These include vocational """ ploration, resume and cover letter development; and inter# view skills topics. Vocational assessment is also available. Persons seeking the VALPAR assessment of interests and aptitude are referred to this service through anyone of the employment counsellors. The Myers-Briggs Type Indicator (MBTIC), is available within the department. A variety of other referrals to other pro- grams and organizations also may be provided. McNeil believes that one of the best things a person can do to find a job is to work with a coun-- sellor. "Our clients are far more successful at landing jobs than are those who do not make use of OUT services," funding for the program but this base amount does not cover all necessary coste; associ~ ated with the program. One way that the agency has bene- fitted, is the monthly SO/50 draw, organized by Lynne Hol- lister of Adult Counselling. If you would like to "get in on he said. AECS also provides a doorway into vocational skills development training. Per~ sons who are in receipt of Em- ployment Insurance benefits or those who have had a claim in the recent past may he eligi. ble for financial assistance. Adult Employment counsel- lors guide the applicant through a process leading to the submission of a formal application for assistance. Those interested in obtaining service merely have to ap- proach the help desk located within our resource area in order to book an appoint- ment Alternatively, they may call 842-9000 ext. 291. AECS provides service to all adult> living within Tillsonburg and area. the action" tickets are avail.. able at the front desk of the Livingston Centre for a week hefore the draw. Draws take place the second Friday of each month, beginning in August Ticket>, $2.00 each or 3/$5.00 help to support literacy programming. . To return any agency group, etc. to promote phone call means that resources thatyòu're not the Adult Basic Literacy another tutor/student using? Other tutor/ Program? We'd be glad match could use that student pairs may be able to accommodate a date space. to make use of these and time convenient for To forward your tutor . items. you. report to the agency be- e That the agency wi!! . To call the MSC if you fore the 5th of the next Thanks for 'your helpl gladly supply a speaker to needed to cancel your month? Your help with your service club, com- room booking for a stu~ meeting deadlines is munity group, church dent meeting? A simple greatly appreciated. 134 11111.IIIIIII~q~IIII.111111 lø~""Æ~iij~iiIj!,~~~I!!' I~~~"",IIJ~_=¡¡¡¡;~< ~~~ ~~~ ADULT BASIC LITERACY PROGRAM: TILLSONBURG & DISTRICT MULTI-SERVICE CENTRE (TDMSC) ~ Inside this issue: Busy Times in Em~ 2 ploymenr Counselling 50/50 Draw 2 Did you remember... 2 Student Stories! 3 Clear Writing 3 Fundraising 4 Adult Basic Literacv ProQ'ram: Wendy Woodhouse, Coordinator Kathryn De J ong, Lit- eracy Caseworker/ Instructor Jennifer Hill, Liter- acy Instructor Lynn Surgeoner, Lit~ eracy Caseworker, Newsletter Editor Tiilsonburg, 842-9000 Woodstocb 421-0144 Summer 2003 United Nations Literacv Decade The Literacy Decade (2003- 2012) is an initiative of the United Nations General As- sembly, adopted unanimously in a resolution of December 200 L The Literacy Decade aims to extend the use of liter~ acy to those who do not cUr~ rendy have access to it. The Decade will focus on the needs of adults with the goal that people everywhere should be able to use literacy to com~ municate within their own community, in the wider soci~ ety and beyond. The banner for the Decade is "Literacy for all: voice for all, learning for 11" a . The United Nations has three main reasons which justify the Decade: 1. One in five people over the age of 15 cannot com- municate through literacy or take any part in the surrounding literate envi~ ronment. A Globa! Monitoring Report, done in 2002, spelled out the huge challenge-over 861 million people without access to literacy. Two thirds of these people are women. 2. Literacy is a human right. Basic education, of which literaCy is the key learning tool, was recognized as a human right over 50 years ago, in the Univer~ sa! Declaration of Hu- man Rights. 3. The Decade is an oppor~ Included with this Newsletter... You will find several impor~ tant inserts accompanying the newsletter, Please take the time to read them and if you have any questions or com- ments, don't hesitate to call the office. 1. TDMSC Emergency Pro- tocol-oudines the expec- tations that volunteers will follow in the event of an emergency during a tutor/student meeting. 2. TDMSC policy on Gifts/ Relationships with Cli- ents. This policy rein~ forces the volunteer tutor role and its parameters. 3 Canadian Code for V 01- unteer Involvement dis- CUsses how organizations can engage and support ~·<O~ (,~ ~.... Q .h. {¡¡ ~ <7ltetj f,t'\\.O'.,.q "4Oy ø~O Literacy for all: voice for all, learning for all. tunity to make a sus.- tained collective effort which will go beyond smaller, shorter programs or campaigns. Sincere appreciation is sent to our volunteer tutors who are involved locally, You are defi- nitely part of a global picture! their volunteers. This Code looks at values, guiding principles, and organization standards for volunteer involve~ ment. 4. StUdent/tutor activity: "The Fishing Trip" 5 . Tutor reports SUMMER 2003 , Page 4 f Goodbve. So Lone". Farewell...and Good Luck! «A happy disposition, a willingness to please and a desire to help others, are qualities and assets that one discovers in Kathryn De Jong." It is with regret that we are informing you that Kathryn Dejong has re- signed from the Adult Basic Literacy Program, Tillsonburg & District Multi- Service Centre. Kathryn has been an employee of the Centre since 1998. She has been located in Tillsonburg and Woodstock during her employ- ment, and she was instrumental in launching the literacy program in the Woodstock area. The staff win miss her as win a number of tutors and stu- dents. We wish her wen in her future endeavors. We wish to announce that Lynn Surgeoner will be assuming the employ- ment position in the Adult Basic Literacy Program at the Woodstock loca- tion. Some of you know Lynn already as she has provided some service to the Woodstock area over the last few years. Lynn looks forward to connect- ing with tutors and students in support of their match relationships, stu- dent progress, and tutoring strategies. Please do not hesitate to contact Lynn at 421-0144. Lynn's schedule, as of August 18, is noted for your con- venience: Mondays: 8:30-1:00, Tuesdays: 1:00-9:00, Thursdays: 8:30-5:00. . Mission Statement: T Q pr0\.'Îde human support resources 96 Tillson Avenue Tillsonburg, ON N4G 3Al Phone: (519) 842.9000 Fax: (519) 842-4727 Fundraisine"...bv Maureen Vandenber!!he. Communicatiòns & Development Co-ordinator Fear and fundraising often go together. This year, when the IDMSC realized there was a need to raise $31,000.00 for Adult Basic Uteracy, under. standably, staff felt over- whelmed. It'sfunny how things work out. The challenge has turned into one of tremendous opportunitY, good fortune and good will. The annual Food and Farce comedy night (held in February) has been a successful fundraiser for several years no~besides providing a forum for several literacy students to communi- cate their story. The event has also spawned many other con.. nections. One of the best fea. tures of the evening has been the food. Six of the food ven- dors (Kelsey's, Copper Mug, Christopher's, Browne~s, Am- brosia, Haines) are now hosting Adult Basic Literacy cash boxes in their establishments. All vendors embraced the idea en.. thusisstica1ly, with Mark Renaud from Kelsey's asking~ "what else could we do"? Re- sult? Another fundraising event is planned for later this year at Kelsey's on Sept. 8. Some of our prize donors have also proven very supportive. A&P will be sponsoring a fundraìsing day/week (donations accepted at the till) later this year. An- other long-term prize donor~ Cowatd Pharmacy, became the location of our Nevada site last year. Thank you to all these vendors. Please support them- and tell them you appreciate their comminnent to local pro- grams! Considering the success of the Food & Farce~ we wondered should we plan another event? As luck. would have it, we didn't have to-fate smiled on us. In early 2003, Dave Harnett, owner/operator of Bennett Ba· sics,ca11ed our agency asking if he could organize a golf tourna.. ment for the literacy program! Dave~ s wife Heather is a volun· teer tutor but this was not his only motivation. Basics (the national organization) has forged an alliance with ABC Canada and, together, they have encouraged local franchisees to support grassroots µteracy or· ganizations (like ABL). The tournament raised $3,453.42 anç1 provided another opportu, nity to tell the literacy story to a new audience at the post tour· namentdinner. One golfer shared his encounter with a student...:...an employee who he has seen thrive as his skills de- velop and his confidence iJ:n.. proves. Often) there is as much consciousness raised at these events as funds. Historically, the IDMSC has always appealed to local mUnici~ palities to support needy agency programs with grant dollars. Thank you South-West Oxford, Elgin. Bayham and Norfolk. This year Norfolk~ after hearing our presentation) increased their grant significantly (as South-West Oxford did last year). Little things also mean a lot. Wick.' s candles, with a new scent introduced every month, are being sold out of the Livingston Centre coffee shop- proceeds to ABL. Monthly SO/50 draws, a staff initiative supported by all Livingston Centre personnel, have also been successful. These are good examples ofTDMSC and Livingston Centre staff support· ing a valued local program. Neighbours helping neighbours. And finally, we will embark on a donor campaign later this year. Once again,. fortune has smiled on us. The Green Shield Benefits Association) in response to" our submission) has SUP"' ported our goal of developing this campaign. This will assist us with èampaign details like pre- paring donor materials, mailings, ete. We have,leamed~ through all of these efforts~ that fundraising has unexpected rewards: donors want to know that programs are accountable not only for funds but results. Fortunately~ we can demonstrate this with audits and statistics as well as through testi. mony of our students-the ulti- mate consequence of staff and tutor involvement with clients. The occasion of the agency's 25th has encouraged us to reflect on the history of programs and services delivered through the IDMSC. It has been interesting to see the intersection of paths people have taken-donors who started out as volunteers (and vice versa)~ clients who have be- come donors as well as the high degree of staff volunteerism within our agency. How could you help? Should any tutor be interested in further volunteer. ing for fundraising efforts OR be interested in donorl sponsor options please call Maureen Van. denbetghe at 842.9000, en. 270. Student Stories! Wanted: short poems or sto- ries created by ABL students for ABL students. If the agency receives enough sub- missiOIlS, a booklet will be published! The following is from Margaret, a student in the ABL Program, who agreed to have her stOt)' printed in the hopes of encouraging oth- ers to submit: "I would Uke ro write this 1<tter to aU th£ volunteers that are kind enough to take time out of their I:>us;y Uves to hdp people Uke us that nwer had the oþþar. Clear Writine: "Persons who t'eside in domi'; ciles of fused vitreous materi- als are cautio[led agaiIlSt the propulsion of small conglom- erates of geological origin." What on earth does this mean and what is it doing in a new.. letter about adult literacy? The above is an extreme exam- ple of writing that is unclear and difficult to understand. It would be hard for many of us to read and comprehend a large amount of this type of infonnation. As tutors are well aware, many Canadian adults have serious problems with "ordinary" reading and writing. This means that three million Canadians have trouble: · understanding the dosage on a medicine label . · filling out an order form · reading to a child amity to go to schoo! as young duldren. I have done this now far five years. There were times WMn I felt Uke giving up. I tJw.~ght it was not helping much but I was so wrong. I'm gk¡d that I sti1.yed with it. Even as I'm writing this later I stiU ha"" to look up many words in the d:ictWnary. I now know where and how to look up what I need. Five years ago I would not have been able to put this together. Iha"" a jiJl time job and a fuU time family. Anyone There is a lot to be said for clear, simple-to-understand œxt! ClAD, Clear Language and Design, is an association that promotes clear language in our everyday world ClAD's 1'esearch shows: . Health and patient edu- cation materials were, on average, six levels higher than the literacy level of the average patient. (Nur.¡Îng Research, 1994) Royal IIlSurance of Can- ada had a 38% increase in sales when plain lan- guage was used in homo- owners' insurance poli~ des. (Rapport: News about Ì'lain Languag<, 1996) . Ontario Government forms, of which there are about 83,000, are filled out incorrectly 80% of the time. It costs ten who wants to learn to read and write can do so. Even with only two hours a week, you just have to want it bad enough. It takes time. That was hard fm me to accept because I Uke to get things d""". I used to be ashamed WMn I told people 1 couldn't write. But:you know, it's not a big deaL It does not mean we're st:uþíd. There is a great many dUngs we can do. T rnst me; a few hours a week and a Uttle effart can make a difference!" ten times more to process forms completed with errors. (Ontario Gooemment Fonns Manag<tnent S..,wy , 1993) Obviously, there is good rea- son to "keep things simple". ClAD's informative website aims to help. On the site you can test your document and find out what level it's writ- ten at, learn mote about the importJmce of readability in public information, and look at examples of clear writing, amoÌJg many other things. And by the way, the first sen' tenœ in this article is a con,. voluted way of saying, "People who live in glass houses shouldn't throw stones"! 135 Page 3 Last call for student submissions: Aú~ust 29. 2003! Forward any student creations to the ABL program. Thankyou! ~ "WARNING: Failure to properLy validate your Metropass may result in "'- . » con) h1catton. -Toronto Transit Commission CLAD translation: [hour Metropass is not valid, we may take it away. Do you want to find out more about plain language, writing, and resources? VISit the CLAD website at: www.eastendliteracy. on.ca B8/12/83 22:88:49 EST: ASSOCIATION OF?-> 519 633 7661 CLERK-Elgin Co Page BB2 AUG-12-03 TUE 04:23 PM 260 FAX NO. 416 971 6191 p, 01101 .IM_ Association of M onjcipafilies . . . ~On~r~ For Your (j'rlforrnation 393 UnJvcrs.Jty AV\lI'IUO. Su:te 1701 T(Jt(:Into. ON MEiG IEs T&I: {41f1} S71-G856 . fn1f: (41(;) 971-(1191 cmaif: 3m O@¡¡mo"MI..mfç,cjrn,com To tfw aU$nUOI1 of the Clerk émd Council. August 12, 2003 - FYI 03/016 NUTRIENT MANAGEMENTIWATER UPDATE S(;U()$: Tl1ø Province has rølaased Q report on transition issues between the new Sill 81 Regulations and municipal hy-Ir¡w,;; ¡¡mended tho Wells Regulatìon; and banned the spreading of untreated porlable toilet w,ls[e on [i,"lù':l. 1. C¡¡¡/dwrrll Report: A$ notod In AMO Alert 03/038, the government commissioned Dr. Wayne CaJrJwdl and his consulting toam to review how the current municipal nutrient management regulatory fmm6work will work with the new Nl.Itrient Mi!lnagemel1t Act (NMA) Regulations. The study is completed. and i\3 aVDilab¡", at tho Ministry of Agriculture and Food (OMAF) website at: 1!.!.Ip ;l1Y!"!I't!. c\l9_y,g.llt;;:iQWi!!m/QJJ.OJisl1/nm!nJµ.n lei pa I/c\jlgwlte. h 1m. Dr. Caldwt111 m<lkGs eightecn recommcndations on a variety of issues, including: ~ The need for cl,'rification on areas of respon;;ibility between the Province and municipalities, and which provisions in local bY·[<JWS are considered superceded by the new NMA regulations (Dr. Caldwell also discusses how municipal by-laws can be made consistent with the NMA); · How Chief Building Offici;:¡Is and OMAF should determine if "applicable law", under the Bl.Iilding Corle Act, h:J3 been met with reg<Jrd to NMA issues. '. "hr~ tracking and exchanging of data (i.e. a Land Registry); .. H¡Win~J nutrient management plans for off-site lands (i.e. regulating receivers) . Minimum Distance Separation rmd vari,1I1';es; @ Dafmrinn any "opt-in" provision th:Jt Would <Jllow farmers to be placed under Ihe provincial regulatory framework - as opposed to a municipal one; and · ConllYlunícation and Imining issues, 2. W¡¡;!:5 F/íJgul<¡tioi1: On August 1, the Ministry of Environment amended the Wells Regulation (0. Reg. (03). New rules inctude: O1and<'lto¡y training and continuing education for those who construcl welfs; tI)ur¡her stnnd¡mis for WeU construction and decommissioning; mandatolY placement of well tags on aI/new woiis; dear requirements for constructing and decommissioning test holes and de-watering wolls; and a requirement that all well drillers provide an inFormation kit on the Wells Regulation to every new well owner. 3. $o~.,t:1g", Ball: Under a new amendment to Regulation 347, the general waste protection regulation under {l1',¡ EnvimnmontiJl Protection Act, waste haulers can no longer spread untreated waste from portable loi!li)ts 011 bnd; Thi$ unlreated waste, a type of septage, will have to be treated at a sewage treatment plant, a f:;¡ooon or disfJO$ed of at an approved waste disposal sile. The amended regulation wìll take effect on Oc(obor 3D, 2003. Thi$ is the beginning of 0 5-year phase out of the spreading of all raw septage, pn:>viol.l:¡ly annolJnced by the Government. Action: Dr. Caldwell will be reViewing his report ;;It the upcoming AMO ConFerence on Tuesday, August 19, 2003 botwcon 1 :ti5 p.m. und 3;15 p.m. at the Building Beyond tho Bend Workshop in the Tudor Room at tllc HOY(-ï! YOlk Hol,,1 in Toronlo. AMO is also holding a Workshop on water issues (From Wa/kcrton to tho $ourcn) in tho Royal YOrk Ballroom on the Tuesday between 10;30 a.m. and Noon (and repeated between 1;45 p.m. <And 3;15 p.m.). 7IJÌs in/ormatioJJ is rwMioble through AMO's subscriplion based MUNICOM network at www.IIWflicomocom. For rt1HII<'l" fJl{';rma!ion please contact: Jeff Fist1cr, Senior Policy Advisor at 416 971-9856 ex!. 315 137 The Premier of Ontario Le Premier ministrE:) de ¡'Ontario ltj '.....~ Ontario Legislative Building Queen's Park Toronto, Ontario M7A1A1 Hôtel dugouvernement Queen's Park Toronto (Ontario) M7A1A1 August 8, 2003 RECEIVED Mrs. Sandra J. Heffren Deputy Clerk County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5VI aUG 14 Ø3 C(}l~'iY~!~~~ ~~~'?r;"'~":'¿;1"" ",,,~~. .. ~",~>1..t~ ..~'" , .>....,.,.,'~". .,.. f~-.rof.! ,"{},~",~~- Dear Mrs. Heffren: Your MPP, Steve Peters, has forwarded a copy of council's resolution to me expressing support of a resolution by the Municipality of Central Elgin, about the timing of elections. I appreciate your keeping me informed of council's activities. Please be assured that council's views will be given careful consideration. Once again, I appredate having this matter brought to my personal attention. Yours sincerely, ,S -: ~. - r_ ~ Ernie Eves, MPP Premier c: Steve Peters, MPP, Elgin-Middlesex-London @ 38 ,.......:.:..:,.....'..",.....::. . RECEIVED CRTC announces new.9-1-1 fAUG 15 21103 ~OFa~ A~~'f~"E~~ rules for cellcphone carffl!fS'''~'-'''- August 12th, 2003 OTTA W A-GATINEAU - The Canadian Radio-television and Telecommunica:tions Connnission (CRTC) today reaffirmed the importance of 9-1-1 service to enhancing public safety by updating 9- I - I regulations for mobile phone carriers. In today's decision (Telecom Decision CRTC 2003-53, Conditions of service for wireless competitive local exchange carriers and for emergency services offered by wireless service providers), the CRTC directs wireless service providers to provide wireless Enhanced 9- I - I (E9-l-l) service wherever E9-l-l network access services are available. Previously, unless it accepted the status and all of the obligations of a competitive local exchange carrier, a wireless carrier had no regulatory obligation to transmit emergency calls. The CRTC has also ordered all wireless carriers to inform their new subscribers about the emergency services they offer, and to periodically inform existing customers of these services. This is expected to improve awareness among subscribers about the wireless emergency service features of their mobile telephones. Wireless carriers are required to file plans with the CRTC in the next 90 days on how and when they will notifY their subscribers. In addition, in today's decision, the CRTC requires every wireless carrier to provide toll-free telephone access to at least one oftheir operations centres 24 hours a day, seven days a week, in order to assist 9-1-1 operators seeking subscriber information in emergency situations. The Canadian Radio-television and Telecommunications Commission is an independent public authority that regulates and supervises broadcasting and telecommunications in Canada. .+. Canadian Radio-television and Telecommunications Commission ConseiJ de la radiodiffusion et des télécommunicatjons canadiennes Canadã J37 2 Reference documents: Telecom Decision CRTC 2003-53 Public Notice CRTC 2001-110 Telecom Order CRTC 2000-831 - 30- Media Relations: MediaRe1ations@crtc.gc.ca, Tel: (819) 997-9403, Fax: (819) 997-4245 General Inquiries: Tel: (819) 997-0313, roD: (819) 994-0423, Fax: (819) 994-0218 Toll-rree # 1-877-249-CRTC (2782), eMai1: info@crtc.gc.ca TDD - Toll-rree # 1-877-909-2782 Copies of to day's documents are available through our Internet site (http://www.crtc.gc.ca) or by contacting the public examination room of any CRTC office. These documenls are available in alternaiiveformat upon request. City Telephone roD Fax Edmonton (780) 495-3224 (819) 994-0423 (819) 994-0218 Dartmouth (902) 426-7997 (902) 426-6997 (902) 426-2721 Montreal (514) 283-6607 (819) 994-0423 (514) 283-3689 Ottawa-Gatineau (819) 997-2429 (819) 994-0423 (819) 994-0218 Regina (306) 780-3422 (819) 994-0423 (819) 994-0218 Toronto (416) 952-9096 (819) 994-0423 (819) 994-0218 Vancouver (604) 666-21 II (604)666-0778 (604) 666-8322 Winnipeg (204) 983-6306 (204) 983-8274 (204) 983-6317 140 .+. Canadian Raqio~television and Telecommunications Commission Conseil de fa radiodiffusion et des télécommunications canadiennes Telecom Decision CRTC 2003-53 Ottawa, 12 August 2003 Conditions of service for wireless competitive local exchange carriers and for emergency services offered by wireless service providers Reference: 8669-M16-01l01 and 8669-C12-01l01 In Conditions of service for wireless competitive local exchange carriers and for 9-1-1 services offered by wireless service providers, Public Notice CRTC 2001-110, 31 October 2001, the Commission sought comments on the terms and conditions under which a wireless competitive local exchange carrier (wireless CLEC) should be permitted to provide local exchange service. The Commission also sought comments on issues relating to the provision of9-1-1 services by wireless service providers (WSPs). In this Decision, the Commission corifìrms that wireless CLECs are required to provide equal access for long distance calling with respect to mobile originating calls, subject to an Interexchange Carrier's willingness to interconnect in areas served by the wireless CLEe. The Commission is suspending the obligation of wireless CLECs to provide equal access with respect to mobile terminating calls and mobile call forwarded calls. The Commission also confirms that incumbent local exchange carriers (ILECs) are relieved of their obligation to interconnect their interexchange networks with a wireless CLEC for the purpose of carrying toll calls originated by the end-users of the wireless CLEe. With respect to public safety obligations, the Commission is continuing to require wireless CLECs to provide wireless Enhanced 9-1-1 (wireless E9-1-1) in all areas where they operate as CLECs, and where wireless E9-1-1 network access services are available. In this Decision, the Commission finds that it would not be appropriate to continue to require wireless CLECs to enter subscriber records in Automatic Location Identifier (ALl) databases. Therefore, wireless carriers no longer have the option to operate as wireless CLECs by including subscriber records in ALl databases. For competitive equity vis-à-vis wireline local exchange carriers, the Commission will allow wireless carriers to operate as wireless CLECs in communities where either no 9-1-1 service is offered or where only basic 9-1-1 service is offired In such communities, the wireless CLEC must provide a level of 9-1-1 service that is compàrable to that provided by the ILEe. To enhance public sajèty, the Commission is requiring WSPs to provide wireless E9-1-1 service to their subscribers in communities where wireless E9~ I-I network access service is available from an ILEe. The Commission also directs WSPs and wireless CLECs to maintain tollftee telephone access to and continuous stqffing (i.e., 24 hours per day, seven days per week) of at least one of their operations centres, in order to promptly assist authorized Public Sqfèty Answering Point (PSAP) personnel seeking subscriber information in emergency situations. C d,·, ana a /'1/- It, 0- Furthermore, all WSPs and wireless CLECs are required to provide subscribers with information regarding the availability, characteristics and limitations of the wireless emergency service that they provide. Finally, the Commission has concluded that, with regards to mandated emergency services, WSPs and wireless CLECs should be afforded limitation of liability protection with respect to their end-users under section 31 of the Telecommunications Act that is consistent with the limitation of liability approved for the fLECs. The Commission has also found that a wireless carrier subscribing to an fLEe's wireless E9-1-1 network access service should enjoy inter-carrier limitation of liability protection comparable to that of the fLEe. Introduction Background L In Regulation of wireless services, Telecom Decision CRTC 94-15,12 August 1994 (Decision 94-] 5), the COI11l1Üssion decided to rerrain rrom exercising its powers under sections 25, 29 and 3] and subsections 27(1), (5) and (6) of the Telecommunications Act (the Act) in respect of the provision of cel1u]ar service and public cordless telephone service by Canadian carriers other than incumbent local exchange carriers (ILECs). 2. Subsequently, in Regulation of mobile wireless telecommunications services, Telecom Decision CRTC 96-]4, 23 December ]996 (Decision 96-14), the Commission concluded that al1 public switched mobile voice services (other than those offered in-house by an ILEC) were or would be subject to competition sufficient to protect the interest of users. Accordingly, the COI11l1Üssion decided to refrain rrom exercising its powers under sections 24 (in part), 25, 29, 31 and subsections 27(1), (5) and (6) of the Act in respect to public switched mobile services provided by Canadian carriers other than by ILECs. 3. The regulatory regime established by Decision 96-14 was subsequently extended to public switched mobile voice services offered in-house by ILECs in a series of decisions: NBTelfnc. - Forbearance from Regulating Cellular and Personal Communications Services, Telecom Decision CRTC 98-18, 2 October 1998; Forbearance from Regulation of Mobile Wireless Services Provided by Municipally Owned Telephone Companies, Telecom Decision CRTC 98-]9, 9 October 1998; Te]ecom Order CRTC 99-991,13 October 1999; SaskTel - Transition to federal regulation, Decision CRTC 2000-150, 9 May 2000; and CRTC refrains from regulating O.N Telcom's delivery of mobile wireless services, Order CRTC 200]-501, 29 June 2001. . 4. In Local competition, Telecom Decision CRTC 97-8,1 May 1997 (Decision 97-8), the Commission established the terms and conditions for local competition. In that decision, the Commission indicated that, among other things, competitive local exchange carriers (CLECs) would be required to provide equal access to inter-exchange service providers (IXSPs) and to provide 9-] -I service. The COI11l1Üssion also indicated that its rramework was intended to be tecbnological1y neutral: .' TIlls framework encourages efficient interconnection arrangements while remaining neutral in tenns of technology. Thus, for example, should a wireless service provider (WSP) wish to become a competitive local exchange carrier (CLEC), it will be subject to the same tenns and conditions set out in this Decision as wireline CLECs as long as it accepts the obligations applied to CLECs by the Commission in this Decision. 5. In Telecom Order CRTC 98-1, 7 January 1998 (Order 98-1), the Commission clarified Decision 97-8 regarding the obligations of wireless CLECs. Specifically, the Commission stated: The Commission also considers that CLECs, including wireless CLECs, need only provide 9-1- I, MRS [Message Relay Service] and equal access in the serving area or areas where they operate as a CLEC. Stentor's contention that customers of wireless CLECs should have access to these services wherever they roam, would impose a far greater obligation on wireless CLECs than on wireline CLECs, and would effectively prevent wireless providers from selecting their own CLEC serving areas. The Commission therefore finds that the imposition of such additional obligations on wireless CLECs would not be consistent with the intention of the Commission to establish a framework that is neutral in tenns of technology. 6. On 3 May 2000, Microcell Telecommunications Inc. (Microcell Telecom) filed, for approval, a General Tariff on behalf of Microcell Connexions Inc. (Microcell Connexions) which proposed to operate as a CLEC in all exchanges where it had points of interconnection as a wireless service provider (WSP). In General Tariff approved on an interim basis with modifications for Microcell Connexions Inc., Order CRTC 2000-831, 8 September 2000, as corrected by Order CRTC 2000-83 I - 1,2 October 2000 (collectively, Order 2000-831), the Commission approved Microcell Connexions' proposed General Tariff, on an interim basis, subject to certain changes. In General Tariff approved on an interim basis with modifications for Clearnet PCS Inc., Order CRTC 2000-830, 8 September 2000, as corrected by Order CRTC 2000-830-1, II October 2000, the Commission also approved Clearnet PCS Inc.'s proposed General Tariff, on an interim basis, subject to the same changes that it made in Order 2000-83 I. In these Orders, the Commission also clarified the equal access and 9- I -1 service obligations of wireless CLECs. 7. In order to further clarify the regulatory framework for wireless carriers, which tenn includes wireless CLECs and WSPs as distinct subclasses, the Commission initiated the present proceeding via Conditions of service jòr wireless competitive local exchange carriers and for 9-1-1 services ojJèred by wireless service providers, Public Notice CRTC 2001-110, 31 October 2001 (Public Notice 2001-110). In this Public Notice, the Commission sought comments on a wide range of topics, including appropriate tenns and conditions to govern services offered by wireless CLECs, ILECs' associated interconnection obligations and on 9-1-1 services offered by WSPs. The Public Notice 2001-110 proceeding 8. In Public Notice 2001-110, the Commission invited comments on a large number of specific issues relating to three broad areas of concern: · Equal access obligations of wireless CLECs; · Public safety obligations of wireless CLECs and WSPs; and · Limitation ofliability protection for WSPs. 9. The Commission made the following Canadian carriers parties to the Public Notice 2001-1 10 proceeding: Aliant Telecom Inc., Bell Canada, Bell Mobility Inc. (Bell Mobility), The Corporation of the City of Thunder Bay, Microcell Telecom, MTS Communications Inc., NorTel Mobility Inc., Northern Telephone Limited, Northwestel Inc., Prince Rupert City Telephone, Rogers Wireless Inc. (RWI), Saskatchewan Telecommunications and TELUS Communications Inc. 10. In addition, the following persons registered as interested parties to the proceedmg: Mr. Bohdan Zabawsk)j, Alberta E9- 1 -1 Advisory Association (AEAA), Canadian Wireless Telecommunications Association (CWTA), City of Calgary (Calgary), Communauté urbaine de Montréal (Montréal), Consumers' Association of Canada (CAC) and Action réseau consommateur (ARC), gouvemement du Québec, Greater Vancouver Regional District, GT Group Telecom Services Corp., l'Union des municipalités du Québec (UMQ), Lemay-Yates Associates Inc., Navigata Communications Inc., NBIIMichael Sone Associates, Ontario 9-1-1 Advisory Board (OAB), Primus Telecommunications Inc. (Primus), Simon Fraser University and View Communications Inc. 1 1. At the request of a number of parties, the Commission modified the pnrcess set out in Public Notice 2001-110 and permitted parties to file comments by 14 December 2001, first round reply comments by 17 January 2002 and second round reply comments by 28 January 2002. 12. The following parties filed comments on or before 14 December 2001: ARC, CAC and Fédération des associations coopératives d'économie familiale (collectively referred to as ARC et al.); AEAA; Aliant Telecom Inc., Bell Canada, MTS Communications Inc., Northwestel Inc. and Saskatchewan Telecommunications (collectively referred to as Bell Canada et al.); Bell Mobility; Microcell Telecom on behalf of Microcell Connexions and Microcell Solutions (collectively referred to as Microcell); Montréal and UMQ (collectively referred to as MontréaIlUMQ); OAB; Primus; RWI; TELUS Communications Inc and TELE-MOBILE COMPANY (collectively referred to as TELUS); and Greater Vancouver Regional District on behalfofthe B.C. 9-1-1 Service Providers Association (Vancouver). 13. The following parties filed first round reply comments: ARC et al.; AEAA; Bell Canada et al.; Bell Mobility; Microcell; OAB; RWI; and TELUS. . 14. The following parties filed second round reply comments: ARC et al.; AEAA; Bell Canada et al.; Bell Mobility; Microcell; MontréallUMQ; OAB; RWI; TELUS and Vancouver. 15. In addition to the submissions filed by registered parties, the Commission also received written submissions from the foUowing: Central York Fire Services; Corporation of the County of Essex; County of Oxford; County of Elgin; London Police; Ontario Association of Fire Chiefs; Ontario Association of Chiefs of Police; and York Regional Police. Equal access obligations of wireless CLECs Background 16. In Order 2000-831 in which the Commission c1arified the obligations of wireless CLECs, the Commission stated, with respect to equal access: 23. The Commission considers that, consistent with the principle of end-user choice, the end-users of a mobile wireless CLEC should have equal access to the IXSP of their choice on mobile originating calls, wherever they roam in the serving area or areas where the wireless CLEC operates. 24. The Commission further considers that end-users of a mobile wireless CLEC should have equal access to the IXSP of their choice on mobile terminating calls, where roaming outside the local calling area associated with the end-user's home exchange. Although the roaming subscriber does not dial the long distance caU, the subscriber causes the call by roaming, and is responsible for the applicable charges. 25. The Commission thus finds that Decision 97-8 requires that MicroceU provide enhanced equal access products to the end-users of any affiliated reseUer, as long as they are roaming within the serving areas where the company is operating as a CLEC. 26. Accordingly, the Commission directs Microcell to provide equal access on mobile originating calls, where Solutions' [Microcell Solutions Inc., a reseUer ofMicroceU) end-users are roaming within MicroceU's CLEC serving areas and on mobile terminating calls, where an end-user is roaming outside tlÌe local calling area associated with the home exchange. This requirement is subject to MicroceU's ability to provide equal access and the IXSP's ability to provide the service. 17. In light of billing and routing issues associated with roaming calls, the Commission went on to relieve the ILECs of the obligation to interconnect their interexchange networks with Microcell Telecom's network for the purpose of carrying toU calls. The Commission also requested the CRTC Interconnection Steering Committee (CISe) Network Working Group (NTWG) to address possible solutions to these interexchange billing and routing issues. 18. On 8 December 2000, the CISC NTWG filed Report on Billing and Routing Alternatives Associated with Roaming End-customers of Mobile Wireless CLECs. The report concluded that Microce]] Telecom was able to provide equal access for mobile originating ca]]s (MOCs). 19. The CISC NTWG submitted a second report, Equal Access Mobile Terminating Calls, on I May 2001. This report indicated that Microce]] Telecom did not have the ability to provide equal access for mobile terminating calls (MTCs) or mobile call forwarded calls (MCFCs). Positions of parties Microcell 20. Microce]] submitted that it was already operating as a wireless CLEC in Alberta and British Columbia in accordance with the conditions set out in Order 2000-831. Microcel1 noted that pursuant to that order, its equal access obligations as a wireless CLEC were subject to its ability to provide equal access and the IXSP's ability to provide the service. 2 1. According to Microce]], there were significant technical differences between equal access for MOCs and equal access for MTCs or MCFCs. While MOCs presented a number of difficulties, especial1y in respect of billing by the IXSP, it was technically feasible to provide equal access for MOCs. However, Microce]] submitted that its research with its two equipment vendors revealed equal access for MTCs and MCFCs to be impractical. 22. Microce]] noted that, to its knowledge, no other wireless provider in the world was actively pursuing the possibility of equal access for MTCs and MCFCs. In Microce]]'s view, those parties who claimed that it should be possible to provide equal access of this type, within a limited time period such as one or two years, had not researched the issue and had no support for their claim. 23. Microce]] also submitted that Be]] Canada and other ILECs were simply trying to protect their dominant position in the local market and their interconnection revenues when they argued that Microce]] should be prohibited from acting as a CLEC until equal access on MOCs, MTCs and MCFCs was fully implemented. 24. In response to the idea that equal access on MOCs could be limited to calls originating in a caller's home exchange, Microce]] submitted that this was not possible. Microcel1 indicated that it could not validate whether a call originated within the caller's home exchange since the physical boundaries of the exchange did not coincide with the boundaries of the areas served by ce]] sites. According to Microce]], a caller placing a call from within the caller's home exchange could actual1y be served by a ce]] site outside the exchange boundary or vice versa. Furthermore, Microcel1's Mobile Switching Centres did not validate the Calling Party; thus the phone number and home exchange of the cal1-originating mobile subscriber were not used for routing purposes. Consequently, in Microce]]'s submission, it was not possible to restrict equal access to within the home exchange. · 25. Microcell argued that its service did not need to be identical to or an equivalent substitute to wireline local exchange service in order for Microcell to qualifY as a CLEC. In Microcell's view, its service was actually superior to wireline service. Microcell submitted that what was important was that it was meeting all of the CLEC obligations set out in Decision 97-8, as clarified and interpreted by the Commission in Order 98-1 and Order 2000-831. Microcell also submitted that its service satisfied the basic service objective established by the Commission in Telephone service to high-cost serving areas, Telecom Decision CRTC 99-16, 19 October 1999 (Decision 99-16). In Microcell's view, its participation in the local market as a wireless CLEC enhanced competition and was in the public interest. 26. In Microcell's submission, it would be best if the Commission recognized the teclmical differences between wireless and wire1ine networks and did not attempt to impose on wireless CLECs equal access obligations which only made sense in the wireline context. Accordingly, Microce]] submitted that the equal access obligations for wireless CLECs should be removed altogether. Comments of other parties 27. ARC et al. submitted that the CLEC obligations should remain teclmologically neutral and should be the same for all CLECs. In ARC et aL's view, true local competition existed only where competitive service providers were offering substitutable services. ARC et aL submitted that it was not yet clear whether wireless service would become a full substitute for wireline service for most Canadians. ARC et al. argued that if a CLEC could not, or chose not to offer basic residential service, as defined by the Commission, it was questionable whether it should be granted CLEC status with its corresponding rights to access the national subsidy fund. 28. In ARC et al.'s view, equal access was a cornerstone of to]] competition and to]] competition should not, and need not, be sacrificed in the name oflocal competition. In ARC et aL's submission, a wireless CLEC should be required to comply fully with the equal access obligations established by Decision 97-8. ARC et al. submitted that the equal access obligations should be suspended for a wireless CLEC for technical reasons, only if it were likely that a technical solution would be found within a reasonable period, such as one year. Even then, in ARC et aL's view, it would be preferable to defer granting the service provider CLEC status until the technical solution was available. 29. Be]] Canada et aL argued that the Commission should maintain the CLEC obligations set out in Decision 97-8 since they were teclmologically neutral and promoted end-user choice. Be]] Canada et aL did not consider it necessary or appropriate to revise or review the definition of equal access given that local exchange carriers (LECs) and IXSPs had configured their networks to satisfY the equal access requirements which, in turn, benefited end-users. In Be]] Canada et al.'s submission, the Commission should deny CLEC status to a WSP until such time as the Company could fulfil all such obligations, including the obligation to provide full equal access to IXSPs. 30. Bell Mobility submitted that it was important to distinguish between wireless CLECs and WSPs in generaL In Bell Mobility's view, the Commission had relied on market forces to govern the behaviour of WSPs and should continue to do so. However, Bell Mobility also submitted that WSPs that choose to become wireless CLECs should be required to meet all of the CLEC obligations, including the requirement to provide equal access. 31. Primus submitted that the Commission had made it extremely clear that wireless CLECs should be subject to the same equal access provisions as wireline CLECs. Primus argued that wireless CLECs should continue to be required to meet all CLEC obligations, including all equal access obligations. In Primus' view, if a proposed CLEC could not fulfil all of the obligations set out by the Commission, then CLEC status should be denied until such time as it could fulfil such obligations. 32. Nonetheless, Primus submitted that, as a last resort, equal access could be implemented on MOCs until such time as a technical solution was available for MTCs. In Primus' view, if this approach were adopted, then the Commission should impose a strict time line for the implementation of full equal access by wireless CLECs. 33. TELUS submitted that the principles of technological neutrality and regulatory symmetry must be upheld with respect to CLEC obligations. TELUS argued that ifMicrocell, or any other service provider, using any type of technology, was unable to provide equal access to IXSPs, such service provider should be denied CLEC status. 34. TELUS submitted that removing, even on a temporary basis, the equal access obligations of wireless CLECs or any other type ofLECs offering roaming capabilities would lead to unintended consequences by virtue of providing the less regulated providers with artificial advantages over other LECs. TELUS submitted that should the Commission choose to pennit Microcell to operate as a CLEC, in spite of its inability to fulfil its obligations, then it would be incumbent upon the Commission to examine the removal of equal access obligations for all LECs. 35. TELUS submitted that, in order to maintain technological neutrality, the Commission should consider defining "equal access" to be an arrangement that would allow a local exchange service customer within its home exchange to access long distance companies with equal ease and quality of connection. For the purposes of this defmition, TELUS proposed that the "home exchange" would be defined in accordance with the ILEC exchange boundary as directed in Decision 97-8. A subscriber would be considered to be in the subscriber's home exchange when the subscriber was physically located within the geographical boundaries of the exchange where the subscriber's Billing Telephone Number was assigned. 36. TELUS argued that a wireless CLEC could comply with this approach by configuring its cell sites to confonn to exchange boundaries. According to TELUS, when providing service to a subscriber outside of the subscriber's home exchange, a wireless CLEC would no longer be operating as a CLEC, but instead would be providing service as a WSP. Commission findings and determinations 37. As noted above, Decision 97-8 envisioned a market for local exchange services where LECs could use distinct technologies, while adhering to a common set of regulatory obligations. Those obligations were designed to be technologically and competitively neutral. 38. In Order 98-1, the Commission reaffinned that the rramework for local competition was intended to be neutral in tenns of technology. Consequently, the Commission rejected a suggestion that wireless CLECs be required to meet the CLEC obligations wherever they provide roaming service to subscribers, and not merely in those areas where they serve as a CLEC. The Commission indicated that such an approach would impose far greater obligations on wireless CLECs than on wireline CLECs and would effectively prevent WSPs rrom selecting their own CLEC serving areas. 39. There is nothing on the record of this proceeding that would cause the Commission to change its views on the importance of technological and competitive neutrality. 40. In the Commission's view, the removal of all equal access obligations for wireless CLECs would create competitive inequity vis-à-vis other LECs which must meet equal access obligations, would eliminate options for subscriber choice and would represent a pennanent loss of competitive opportunities for lXSPs. Consequently, the Commission rejects Microcell's suggestion that the equal access obligation be eliminated for wireless CLECs. 41. The question, therefore, is not whether the equal access obligation should be retained, but whether the requirements of that obligation have been properly specified for wireless CLECs or whether those requirements should be refonnulated. In light of the technical issues identified above, the Commission is of the view that this question should be addressed in two parts: first, with respect to MOCs; second, with respect to MTCs and MCFCs. The equal access obligation with respect to MOCs 42. In Order 2000-831, the Commission concluded that the principle of end-user choice warranted requiring a wireless CLEC to provide equal access on MOCs wherever the wireless carrier operates as a CLEC, irrespective of the home exchange of the subscriber. 43. The 8 December 2000 ClSC NTWG report and the record of this proceeding indicate that this approach is capable of implementation by wireless CLECs. 44. As noted above, in this proceeding TELUS proposed that the requirements of Order 2000-831 should be revised so that wireless CLECs would be required to provide equal access for MOCs only when a subscriber places toll calls rrom the subscriber's home exchange. In response to this suggestion, Microcell submitted that, for technical reasons, it would be impractical for a wireless CLEC to attempt to imitate a wireline LEC by limiting equal access to calls placed rrom a subscriber's home exchange. 45. The Commission is of the view that TELUS' proposal is impractical from a technical perspective. Among other things, imperfect alignment of radio coverage to exchange boundaries and dynamic fluctuations in radio coverage would make it difficult, if not impossible, to implement this approach in a satisfactory manner. 46. In addition, the Commission remains of the view that, in light of the principle of endcuser choice, a subscriber roaming outside the subscriber's home exchange should not be denied the benefit of equal access when it is available to other subscribers within the relevant exchange. 47. In light of the above, the Commission concludes that a wireless CLEC must provide equal access for all MOCs originating within the areas served by the wireless CLEC, as a CLEC, subject only to the willingness ofIXSPs to make their interexchange services available to the wireless CLEC's subscribers in the relevant locations. The equal access obligation with respect to MTCs and MCFCs 48. In Order 2000-831, the Commission concluded that a wireless CLEC should provide equal access in respect to MTCs since the long distance charges are caused and payable by the subscriber roaming outside the subscriber's home exchange. The Commission did not expressly address MCFCs in Order 2000-831. 49. As noted above, the 1 May 2001 consensus report of the CISC NTWG indicated that Microcell was not able to provide equal access on MTCs and MCFCs. Microcell confmned this conclusion in its 14 December 2001 comments in this proceeding. While parties differed in their expectations as to when a standard-based solution to this problem might be available, no party disagreed with either the CISC NTWG report or with Microcell's 14 December 2001 submission that the problem was not resolved at present. In addition, no party suggested that any other WSP would be in a better position than Microcell to provide equal access for these types of calls, should that WSP choose to become a CLEC. 50. The Commission is of the view that the development of a standard-based solution to this problem, its adoption by equipment manufacturers and its deployment by service providers will likely take some time. Indeed, given the apparent lack of interest in this issue outside of Canada, it is conceivable that such a solution may not be developed in the foreseeable future. 51. Nonetheless, since wireless CLECs may be able to support equal access for MTCs and MCFCs at some point in the future, the Commission considers it appropriate to retain this requirement as part of the obligation for wireless CLECs to provide equal access, subject to the IXSPs' willingness to make their services available to a wireless CLEC's subscribers in the relevant location. 52. At the same time, in light of the consensus report filed by the CISC NTWG on 1 May 2001 and the record of this proceeding, the Commission hereby suspends the requirement for wireless CLECs to make available equal access on MTCs and MCFCs until such time as it is demonstrated to be viable from both a technological and an economic perspective. Interconnection obligations ofIXSPs to wireless CLECs 53. As noted above, in Order 2000-83 I, the Commission relieved ILECs of their obligation under Decision 97-8 to interconnect their interexchange networks with a wireless CLEC. The Commission took this step becanse of the billing and routing issues associated with roaming. MicroceIJ emphasized the same biIJing and routing issues in the present proceeding and no party contradicted MicroceIJ on this point. In these circmnstances, the Commission considers it appropriate to extend the relief granted in Order 2000-83 I. Therefore, ILECs shall continue to be relieved of their obligation to interconnect their interexchange networks with a wireless CLEC for the purpose of carrying toIJ calls originated by the end-users of the wireless CLEC. Public safety obligations for wireless CLECs and WSPs Background Differentforms of9-1-1 services and underlying 9-1-1 network access services 54. There are several fOlms of emergency services, in different communities in Canada. In some communities in Canada, there is no 9- I - I emergency service at aIJ. Some communities have basic 9- I - I service, which is a dialled 9-1- I service, that routes 9-1- I -dialled calls, without any additional information, to a public safety agency which is not necessarily a designated 9- I -1 Call Centre. In many of the ILECs' serving areas, where there is a designated 9- I - I CaIJ Centre, it is referred to as a Public Safety Answering Point (PSAP). 55. The highest level of wire line 9-1-1 service is referred to as wireline enhanced 9-1-1 (wireline E9- I - I) service. In furnishing wireline E9- I - I service, the LEC provides information (the subscriber's telephone nmnber, customer name and biIJing address) to the Automatic Location Identifier (ALI) database. This information appears at the PSAP at the same time as the 9-1- I voice call. In Bell Canada - Revenue requirements jòr 1993 and 1994, Telecom Decision CRTC 93-12, 30 August 1993, the Commission approved a province-wide wireline E9- I - I service for BeIJ Canada. Since then, the Commission has approved similar province-wide wireline E9-1-1 service for most of the other ILECs. Each CLEC offers the same service to its subscribers, using the ILEC's wireline E9- I - I network access service as an underlying service. 56. More recently, certain ILECs, wireless carriers and PSAPs have coIJaborated to introduce wireless enhanced 9- I -I (wireless E9- I - I) service in some communities. The provision of wireless E9- I -1 service by a wireless carrier to its subscribers is established by using the ILEC's wireless E9-1- I network access service as an underlying service. Wireless E9- 1-1 provides a superior form of emergency service for wireless callers, as compared to emergency services offered by a wireless carrier using the ILEC's wireline E9- I - I network access service. When a wireless carrier provides wireless E9- I - I service in a geographical area from which a 9- I - I phone call is placed by a mobile subscriber, the PSAP operator wiIJ receive wireless cell site location information and the IO-digit call back nmnber at the same time as the 9- I - I phone call from the wireless caIJer. 57. The Commission has approved the provision of wireless E9- I -1 network access service on an interim basis in TELUS Communications (E. C.) Inc. - Wireless service provider enhanced provinciaI9-I-1 network access service, Order CRTC 2001-96, 2 February 2001 (Order 2001-96); TEL US Communications Inc. - Wireless service provider enhanced provinciaI9-I-1 network access service, Order CRTC 2001-97, 2 February 2001 (Order 2001-97) and Bell Canada - Wireless service provider enhanced 9- I-I service, Order CRTC 2001-902, 21 December 2001 (Order 2001-902). Wireless carriers (service is available to either WSPs or wireless CLECs) have individually elected to offer the wireless E9-1-1 service to their subscribers in some communities where the wireless E9-1-1 network access service is available rrom the ILEC. Wireless CLEC requirements vis-à-vis 9-1-1 service 58. In Order 2000-831, the Conunission noted the submission of AEAA, which had aclmowledged that wireless subscriber records were not as useful as having an actual location record delivered. The Commission also noted the submission of Bell Canada, Island Telecom Inc., Maritime Tel & Tel Limited, MTS Communications Inc., NBTe1 Inc. and Newtel Communications Inc. (Bell Canada et al.), which had submitted that Bell Canada, as well as other ILECs, had in the past offered to make available to WSPs a trunk-side routing arrangement that would improve 9-1-1 call routing accuracy. 59. In its determination, the Commission stated that it agreed with AEAA that, in emergency situations, the information contained in wireless subscribers' records could be of value to the PSAPs. The Conunission stated that it considered that until wireless E9-1-1 was implemented, Microcell Telecom should support the inclusion of the subscriber records of its resellers' end-users in the ALl databases. 60. Accordingly, in Order 2000-831, the Commission directed Microcell Telecom to update the relevant ALl databases with the subscriber records of its resellers' end-users where it was operating as a CLEC. The Conunission also directed Microcell Telecom to use the trunk-side routing arrangements referenced in the conunents of Bell Canada et al. The Commission noted that Microcell Telecom had expressed concerns regarding these trunk-side routing arrangements for 9-1-1 service, and the Commission requested the CISC Inter-carrier Operations Group - Emergency Services (9-1-1) to address any operational issues associated with its directives. 61. Finally, in Order 2000-831, the Commission directed Microcell Telecom to implement wireless E9-1-1 as soon as the service became available in any of the ILEC's serving areas where the company would be operating as a CLEC. Positions of parties 62. AEAA submitted that all WSPs, not merely wireless CLECs, should be required to implement wireless E9-1- I service. AEAA also submitted that WSPs should be required to create verifiable subscriber records that could be made available to PSAPs. However, given the lack of reliability in current subscriber records, AEAA submitted that input of subscriber records into the ALl database should be held in abeyance. AEAA also submitted that all wireless CLECs and WSPs should be required to inform their subscribers of the limitations of wireless 9-1-1 service. 63. In ARC et al.'s view, there should be no distinction between wireless CLECs and other WSPs with respect to public safety issues. ARC et al. submitted that all WSPs should be required to offer 9-1-1 services as an option to their subscribers. ARC et al. also submitted that the Commission should focus on functionality when assessing the inclusion ofWSP subscriber records in the ALl database. In ARC et al.'s view, WSPs should be required to improve their subscriber records and should give subscribers the option of having their records included in the ALl database. ARC et al. also emphasized that consumer education was critical and submitted that WSPs and wireless CLECs should be required to inform their subscribers of the unique nature and limitations of wireless 9-1-1 service. 64. Bell Canada et al. submitted that the Commission should maintain the obligation on wireless CLECs to provide 9-1-1 service and to implement wireless E9-1-l service when possible. However, Bell Canada et al. argued that market forces, not regulation, should govem the provision of emergency services by WSPs. With respect to the ALl database, Bell Canada et al. argued that there were too many technical and administrative problems associated with inputting subscriber records to make this a reasonable obligation to impose on wireless CLECs. Bell Canada et al. submitted that this obligation should be eliminated so that the relevant parties could focus their energies on pursuing more effective solutions. Bell Canada et al. also suggested that this matter could be referred to the Emergency Services Working Group of CISCo 65. Bell Mobility submitted that WSPs and wireless CLECs operated under distinct regulatory regimes and should continue to do so. In particular, Bell Mobility submitted that the Commission should rely on market forces with respect to WSPs, as it had in the past, and should not mandate public safety obligations for WSPs. Bell Mobility submitted that WSPs had voluntarily offered 9-1-1 service and further indicated that Bell Mobility itself intended to implement wireless E9-l-l service. In Bell Mobility's view, while wireless CLECs should be required to provide 9-1-1 service and implement wireless E9-l-l service when possible, this requirement should not be mandated for WSPs. 66. Bell Mobility considered it reasonable for wireless CLECs to inform their subscribers of the particular nature and limitations of wireless 9-1-1 service. As regards the ALl database, Bell Mobility submitted that wireless CLECs did not maintain reliable subscriber records and, hence, should not be required to input those records into the ALl database. 67. Microcell submitted that wireless CLECs should be required to provide 9-1-1 service and wireless E9-l-1 service when possible. In regard to the latter obligation, Microcell emphasized that wireless CLECs were reliant on the ILECs to provide the required wireless E9-l-l interconnection services and, consequently, the obligation on wireless CLECs should not be absolute, but contingent on the necessary service being available from the ILEC. 68. Microcell argued against wireless CLECs being required to input subscriber data into the ALl database on several grounds. First, Microcell submitted that providing a PSAP with the fixed address of a mobile customer was of little value and could actually be misleading. Second, Microcell submitted that PSAPs would be unable to see the ALl records in real-time and very few (i.e., only 2%) would be able to access these records manually. Third, there were no plans to develop or implement standards which would pennit real-time access of ALl records. Fourth, wireless CLECs would have to totally redesign their up-rront activation systems which would, in turn, increase costs, raise privacy issues for subscribers and possibly irritate subscribers. 69. Microcell submitted that it had consistently argued that the way to maximize the public safety benefits rrom wireless telephony was to pursue proven wireless E9-1-1 technical solutions, augmented by timely subscriber infonnation retrieval services operated by wireless carriers' security departments. Microcell submitted that this position appeared to be shared by Montréa1lUMQ and Vancouver. 70. Microcell submitted that the subscriber notification proposals advocated by certain other parties would be either impractical or inappropriate. Microcell argued that disclaimers could easily be misconstrued by subscribers and could prove to be counterproductive. 71. MontréallUMQ submitted that the obligations established in Order 2000-831 should be maintained for wireless CLECs and should be extended to WSPs. In particular, in their view, the Commission should direct all WSPs to implement wireless E9-1-1 service and also require them to develop and offer a service for providing the geographical location of callers. Montréa1lUMQ acknowledged the marginal utility of inputting WSP subscriber records into the ALl database. Consequently, they requested that the Commission require all WSPs to maintain a security response service on a 24 hour per day, seven-day per week basis. This service would be accessible by PSAPs via a confidential security number. Montréal!UMQ also submitted that WSPs should be required to inform their subscribers, at least annually, that it would be helpful to PSAPs if subscribers provided address infonnation to their WSP. 72. OAB submitted that the fact that 35 to 40 percent of 9-1-1 calls originated rrom WSP subscribers was indicative of the importance of wireless services in emergency situations. OAB argued that PSAPs needed accurate subscriber information in order to respond to wireless emergency calls. Consequently, in OAB's view, all WSPs should be required to input subscriber information into the ALl database. However, OAB submitted that, in light of the lack of reliability of wireless subscriber records, this obligation should be suspended until proper records could be created. OAB also submitted that the deployment of wireless E9-1-1 services should not eliminate the obligation to populate ALl databases with wireless subscribers' records. 73. OAB submitted that the obligation of wireless CLECs to provide 9-1-1 and wireless E9-1-1 service should be extended to WSPs and that the Commission should set target time rrames for all WSPs to commence deployment of wireless E9-1-1 service once it is commercially available. In OAB's submission, this would ensure that the same level of 9-1-1 service would be available to all Canadian wireless customers, regardless of their choice of service provider. 74. RWI submitted that it did not make sense to input wireless CLEC or other WSP subscriber records into the ALl database given the lack of reliability and utility of such records. R WI also submitted that the ALl database could only be accessed manually by PSAPs and, therefore, it would be just as efficient for the PSAP to call the Company directly. In light of these factors, R WI submitted that the obligation in Order 2000-83 I that wireless CLECs populate the ALl database should be eliminated. 75. RWI submitted that WSPs did not offer local exchange services in competition with the ILECs. In addition, RWI argued that the Commission had not found wireless services to be substitutable for local exchange services but, instead, the Commission had concluded that wireless services were discretionary services. Accordingly, in RWI's view, CLECs and WSPs were subject to very different regulatory regimes. RWI submitted that CLEC obligations should not be imposed on WSPs, only on those WSPs who might choose to become wireless CLECs. R WI argued that market forces would ensure that WSPs offered 9- I -1 service and, eventually, wireless E9-1- I service. 76. RWI submitted that the imposition of CLEC obligation on WSPs, without any coincident extension of any CLEC-related benefits to WSPs, would be unfair. R WI submitted that, rather than adopting an inequitable and piecemeal approach to the extension of specific CLEC obligations to WSPs, the Commission should undertake a broader consultation whereby all of the principal elements of the two regimes could be considered, and the rights and obligations appropriately balanced. 77. TELUS submitted that wireless CLECs should be required to provide wireless E9- I -1 service to their end-users, where it is available, since wireless E9- I -1 service is a closer equivalent to 9-1-1 service provided by wireline LECs to their end-users than the alternative arrangement which is simply line-side 9-1-1 service. TELUS submitted that the Commission should not require wireless CLECs to input subscriber information in the ALl databases given the general lack of reliability and the limited usefulness of such data. 78. TELUS argued against imposing wireless CLEC obligations on WSPs. In TELUS' submission, WSPs were already responding to the market demand for 9-1-1 services. Similarly, TELUS was of the view that the wireless industry was already keeping customers informed of the limits of wireless 9-1-1 service and, therefore, it would not be appropriate to mandate education programs. 79. Vancouver stated that 40% of emergency calls originate rrom mobile subscribers. Vancouver did not support the inclusion ofWSP subscriber records in the ALl database given that the reliability of these records would be suspect. Vancouver submitted that it would be preferable if all WSPs became wireless CLECs and implemented wireless E9-1-1 service. Vancouver indicated that if this were to occur, Vancouver would wish to rely on a wireless CLEC's security desk in order to trace an incomplete call or do any other kind of follow-up. Vancouver submitted that all WSPs should be required to have security departments which were staffed on a 24 hour per day, seven day per week basis and which conld be accessed rrom the PSAP by a toll-rree number. Commission findings and determinations 80. Public Notice 2001-110 identified numerous public safety issues for consideration. Those issues are addressed below under the following broad categories: · Public safety obligations of wireless CLECs / wireless E9-l-l and ALl; · Public safety obligations of wireless CLECs / PSAP queries; · Public safety obligations of wireless CLECs / subscriber notification; . Public safety obligations ofWSPs. Public safety obligations of wireless CLECs/wireless E9-l-l and ALl 81. As noted above, in Order 2000-831, the Commission directed Microcell to implement wireless E9-l-1 service in those areas where it operated as a CLEC, as soon as the wireless E9-I-l network access service became available. The Commission also directed Microcell to support the inclusion of subscriber records in ALl databases where it wished to operate as a wireless CLEC and could not offer wireless E9-l-l service to its subscribers. 82. The parties who commented on public safety issues agreed that, in the wireless context, wireless E9-I-l service provides a superior fonn of emergency service and closer equivalent to the E9-1-1 service provided by wireline carriers. When a wireless CLEC provides wireless E9-l-l service to its mobile subscribers, the PSAP operator receives wireless cell site location infonnation, which sets out an approximate location of the call, and the lO-digit call back munber, at the same time as the 9-1-1 phone call. By contrast, where wireless E9-l-l network access service is not available and a wireless CLEC can only offer emergency services using the lLEC's wireline E9-l-1 network access service, the PSAP will only have access to infonnation that is included in the ALl database, i.e., phone number, customer name and billing address. 83. A strong consensus emerged in the present proceeding that the Commission should retain the obligation on wireless CLECs to implement wireless E9-l- I service when wireless E9-l-l network access services are available. In the Commission's view, there is no reason to modify this obligation. On the contrary, competitive equity and public safety concerns argue for the continuation of this obligation. The Commission has decided, therefore, that this obligation should be maintained as a public safety obligation for all wireless CLECs. 84. The Commission notes that Order 2000-831 required wireless CLECs to provide infonnation for the ALl database until they offer wireless E9-l-l service to their subscribers. On the question of whether wireless CLECs should continue to be required to provide infonnation for the ALl database, the parties who commented on this issue acknowledged that there were problems with the accuracy of wireless subscriber records and with the availability of customer data for many wireless subscribers. 85. The Commission recognizes the reported difficulties associated with inputting wireless subscriber records into the ALl database.. The Commission also notes that there have been improvements in the geographical availability of wireless E9-1-1 network access services and options for more accurate location-based wireless emergency services. In light of these developments, the Commission is of the view that it would be more effective and cost-efficient for all parties to focus on improvements to the wireless emergency services and underlying network access services. Given these circumstances, the Commission finds that it would not be appropriate to continue to require wireless CLECs to enter subscriber records in ALl databases. The Commission concludes that wireless carriers, therefore, no longer have the option to operate as wireless CLECs by including subscriber records in ALl databases. 86. The Commission notes that there are some communities where neither wireless E9-1-1 nor wireline E9-1-1 services are offered. In these communities, the ILEC may provide basic 9-1-1 service, or there may be no 9-1-1 service at all. Under the current regulatory rramework, lLECs, WSPs and wireline CLECs may operate in such communities, but under the formulation of their obligations set out above, wireless carriers would not be able to obtain CLEC status. For competitive equity towards wireline LECs, the Commission considers that wireless carriers should be able to operate as wireless CLECs in communities where neither wireless E9-1-1 nor wireline E9-1-1 services are offered. Accordingly, the Commission concludes that in a community where the lLEC provides basic 9-1-1 service, the wireless carrier must provide a comparable level of service, in order to attain or maintajn status as a wireless CLEC. Similarly, in a community where the lLEC provides no 9-1-1 service, a wireless carrier may operate without providing such service. 87. The Commission notes that in communities with basic 9-1-1 service or with no 9-1-1 capabilities, superior forms of 9-1-1 service may be introduced over time. The Commission considers that when enhanced 9-1-1 services are introduced in a community where a wireless carrier already operates as a wireless CLEC, the lLEC is to plan the introduction of both wire line E9-1-1 and wireless E9-1-1 network access services. When and where this occurs, the Commission considers that the wireless CLEC, like other CLECs, must fulfil its 9-1-1 obligations, in order to maintain its status as a CLEC. Should the wireless CLEC not fulfil such requirements, it must relinquish its status as a CLEC in that community. In the latter case, the wireless carrier must notifY, in writing, both the Commission and the relevant lLEC of its change in status. Public safety obligations of wireless CLECs / PSAP queries 88. A number of parties argued that wireless CLECs should be required to provide a mechanism for handling queries by PSAPs for more information about a subscriber who has placed a 9-1-1 call. In particular, it was suggested that a wireless CLEC should be required to staff its operations centre on a continuous basis (i.e., 24 hours per day, seven days per week) so as to be able to respond to queries for subscriber information by authorized PSAP personnel. It was also suggested that wireless CLECs should be required to majntain a toll-rree number for this purpose. 89. In the Commission's view, this type of mechanism wonld be a cost-effective way of improving emergency services since it would augment the information available through wireless E9-1-1 service capabilities. The Commission therefore requires wireless CLECs to establish and maintain by 14 October 2003 toll"free telephone access to and continuous staffing of at least one of their operations centres, in order to promptly assist authorized PSAP personnel seeking subscriber information in emergency situations. - Public safety obligations of wireless CLECs / subscriber notification 90. A number of parties argued that public safety would be improved if wireless subscribers were fully aware of the attributes of their wireless emergency service. The Commission agrees. In the Commission's view, wireless subscribers may not be aware that emergency calls dialled using the 9-1-1 format may be routed to a public safety agency which is not necessarily a designated 9-1-1 Call Centre. Subscribers may also not be aware that, due to radio coverage, some emergency calls may reach a 9-1-1 Call Centre that does not provide emergency services in the caller's specific location. In addition, subscribers may not be aware that their specific location, phone number or identity may not always be immediately available to the 9-1-1 Call Centre's personnel. 91. In the Commission's view, it would improve public safety if wireless CLECs were to provide subscribers with information regarding the availability, characteristics and limitations of the wireless emergency service that they offer. This information should be provided to (1) new subscribers upon service initiation, (2) in a one-time information campaign to existing subscribers, and thereafter, (3) periodically to existing subscribers, for example when they renew their mobile handset. The Commission directs each wireless CLEC to file by 13 November 2003 a proposal for the implementation of this requirement. Upon receipt and review of these proposals, the Commission will determine what further action is required. Public safety obligations of wSPs 92. Wireless carriers, where they operate as WSPs, are not currently subject to mandatory 9-1-1 service requirements. Parties to the present proceeding were divided on the question of whether such obligations of wireless CLECs should be extended to WSPs. PSAPs and public interest groups sought uniform public safety obligations for WSPs and wireless CLECs. Carriers, both wireless and wireline, generally opposed this approach and argued in favour of reliance on market forces. 93. The Commission notes the statistics provided by OAB and Vancouver which indicate that a significant percentage of emergency calls originate from wireless subscribers. The Commission also notes that these statistics were derived from calling data at some of Canada's largest 9-1-1 call centres. In the Commission's view, this evidence demonstrates that wireless services play an increasingly important role in public safety in Canada. 94. The Commission is of the view that given the increasing public reliance on wireless services in emergency situations, it is appropriate to impose some public safety obligations on all WSPs. Accordingly, the Commission requires all WSPs to : · provide wireless E9-1- I service to their subscribers in communities where wireless E9- I -1 network access service is available rrom an lLEC; · establish and maintain by 14 October 2003 toll-rree telephone access to and continuous staffing of at least one of the WSP's operation centres, in order to promptly assist authorized PSAP personnel seeking subscriber information in emergency situations; and · file by 13 November 2003 a proposal for providing the WSP's subscribers with initial and periodic notification of the availability, characteristics and limitations of the 9- I - I service offered by the WSP. Limitation ofliability for WSPs and CLECs Background 95. As noted above, in Decision 96-14, the Commission forbore rrom exercising its powers under various sections of the Act with regards to mobile wireless telecommunications service, including section 31, which pertains to limitations ofliability. 96. In addition, in Decision 97-8, the Commission forbore rrom exercising its powers under section 31 in respect of services provided by CLECs to their end-users. However, with respect to liability as between carriers, the Commission noted that under section 3 I of the Act, the lLEC's liability to other carriers may be limited. In Decision 97-8, the Commission retained its powers under section 3 I of the Act, in respect of CLECs' provision of services to, and agreements with, other Canadian carriers. 97. In Telecom Order CRTC 97-1959, 30 December 1997 (Order 97-1959), the Commission approved, on an interim basis, a proposed Interconnection Agreement for the Provision of 9-1-1 Service to a Competitive Local Exchange Carrier (the ILEC-CLEC Interconnection Agreement), filed by Stentor Resource Centre Inc. (Stentor), on behalf ofBC TEL, Bell Canada, Maritime Tel & Tel Limited, MTS NetCom Inc., The New Brunswick Telephone Company, Limited and TELUS Communications Inc. In Order 97-1959, the Commission ordered the ILEC-CLEC Interconnection Agreement to be modified in order to revise section 7 to make the Companies' limitations of liability consistent with the limitations ofliability set out in their respective Terms of Service. 98. By letter dated 3 March 1998, Stentor filed the revised ILEC-CLEC Interconnection Agreement, with modifications pursuant to Order 97-1959. In this letter, Stentor submitted that the required changes were not appropriate and requested that the Commission grant approval to the originally filed agreement. 99. In the tariff application proceedings that led to Orders 200 I -96, 2001-97 and 2001-902, interested parties suggested that the liability for WSPs should be symmetrical to that of the ILECs. In Orders 2001-96, 2001-97 and 2001-902, the Commission granted interim approval to proposed wireless E9-1-1 service tariffs and related agreements between the applicant ILEC and the WSP that would subscribe to the service (the WSP E9-1-1 Agreements). The limitation ofliability provisions granted interim approval in these Orders were modelled on those that Stentor had filed with its 3 March 1998 letter, and were drafted so as to limit the liability of the ILECs only. 100. In the present Public Notice 2001-1 I 0 proceeding, the Commission asked for comments on limitations of liability for wireless carriers and on the appropriateness of any other related measures. ¡ 101. Having determined in Decision 97-8 not to forbear with respect to the application of section 31 to limitation of liability provisions relating to interconnection arrangements between CLECs and other Canadian carriers, in Model tariff for the interconnection services of competitive local exchange carriers, Telecom Decision CRTC 2002-54, 3 September 2002 (Decision 2002-54), the Commission approved a model tariff for CLECs which included an intercarrier limitation of liability provision. Positions of parties 102. Bell Canada et al. argued that the consideration of legal liability issues should be reviewed during the Commission's consideration of the ILEG's wireless E9-1-1 network access service tariff applications. 103. Bell Mobility supported the extension ofthe limitation ofliability protections to WSPs as, in its view, this would promote the implementation of emergency response services. 104. Microcell submitted that extending limitation ofliability protection to wireless CLECs and WSPs was not a precondition for these carriers to provide 9-1-1 services since they were already doing so. However, Microcell supported granting such protection to wireless CLECs and WSPs since the ILECs benefited from Commission approved limitation of liability provisions. 105. RWI submitted that WSPs should be given the same limitation ofliability as ILECs, otherwise WSPs who were not affiliated with an ILEC would be at a competitive disadvantage. 106. TELUS supported granting WSPs limitation ofliability protection comparable to that granted to ILECs. TELUS suggested using the ILECs' General Terms of Service relating to liability as a model for the limited liability provision for WSPs. Commission findings and determinations Limitation of liability relating to the provision of 9-1-1 services to end-users 1 107. In this Decision, the Commission is requiring wireless carriers to provide wireless E9-1-1 service to their subscribers in certain circumstances. Given the potential for claims by subscribers against wireless carriers in connection with the provision of these emergency services, the Commission will now resume the exercise of its powers under section 31 of the Act on a limited basis (i.e., in connection with the emergency services provided by wireless carriers on a mandatory basis). 108. The Commission finds that the limitation of liability provision set out in Appendix A to this Decision is to apply to wireless carriers in respect of emergency services provided to end-users on a mandatory basis. The provision is based on the limitation of liability provision approved for TELUS Communications Inc. in CRTC approves amalgamated Terms of Service for TELUS Communications Inc., Order CRTC 2001-552, 9 July 2001. In order to implement this determination and ensure awareness of the limitation ofliabiIity, the Commission directs wireless carriers to include such provisions in their end-user service contracts. Inter-carrier limitation of liability relating to the provision of9-1-1 services 109. As noted above, ILECs enjoy limitation of liability both for wireline E9-I-I and wireless E9-I-I network access services, pursuant to the ILEC-CLEC IntercoIlllection Agreement and the WSP E9-I-I Agreements, respectively. Further to Decision 2002-54, CLECs also receive limitation of liability protection in respect of intercoIlllection arrangements between CLECs and other Canadian carriers. Under a forbearance regime, WSPs have not benefited nom any limitation ofliability provisions that the Commission has approved. 110. Upon examination of the agreements, the Commission notes that the degree ofliability protection that CLECs receive under the model CLEC tariff approved in Decision 2002-54 is considerably less than that which the ILECs receive under the ILEC-CLEC IntercoIlllection Agreement and the WSP E9-I-I Agreements. 111. The Commission notes that parties that commented on this issue generally supported the introduction of limitations of liability provisions for wireless carriers. The Commission is of the view that a wireless carrier subscribing to an ILEC's wireless E9-I-l network access service should enjoy limitation ofliability protection comparable to that of the ILEC. 112. Accordingly, the Commission is of the view that the WSP E9-I-l Agreements should be modified to incorporate the limitation of liability provision set out in Appendix B of this Decision. This provision is based on the existing limitation ofliability provision contained in the WSP E9-I-l Agreements modified in order to give comparable limitation of liability to wireless carriers. Thus, the Commission directs ILECs offering WSP E9-I-l service to include the wording set out in Appendix B, changing the parties' names as appropriate, in their WSP E9-I-I Agreements referenced in their tariffs and to modify existing signed WSP E9-I-I service agreements accordingly. Secretary General This document is available in alternative format upon request and may also be examined at the following Internet site: http://www.crtc.gc.ca Appendix A Limitation of liability relating to the provision of emergency services to end-users on a mandatory basis 1.1 [The wireless carrier's] liability is not limited by sections 1.2 through 1.4, below, in cases of deliberate fault, gross negligence or anti-competitive conduct on the part of [the wireless carrier] or in cases of breach of contract where the breach results from gross negligence of [the wireless carrier]. 1.2 Except in cases where negligence on the part of [the wireless carrier] results in physical injury, death or damage to the customer's property or premises, [the wireless carrier's] liability for negligence related to the provision of emergency services on a mandatory basis is limited to the greater of $20 and three times the amount the customer would otherwise be entitled to receive as a refund for the provision of defective service under the contract between [the wireless carrier] and the customer. 1.3 In respect of the provision of emergency services on a mandatory basis, [the wireless carrier] is not liable: (a) for libel, slander, defamation or the infringement of copyright arising from material or messages transmitted over [the wireless carrier's] telecommunications network from the customer's property or premises or recorded by the customer's equipment or [the wireless carrier's] equipment, (b) for damages arising out of the act, default, neglect or omission of the customer in the use or operation of equipment provided by [the wireless carrier], ( c) for damages arising out of the transmission of material or messages over [the wireless carrier's] telecommunications network on behalf of the customer, which is in any way unlawfuL 1.4 When facilities of other companies or telecommunications systems are used in establishing connections to or from customer-controlled facilities and equipment, [the wireless carrier] is not liable for any act, omission or negligence of the other companies or telecommunications systems in relation to the provision of emergency services on a mandatory basis to the customer. ! Appendix B Inter-carrier limitation of liability and indemnification in respect of wireless enhanced 9-1-1 network access services 1.1 [The wireless carrier's] liability to [the ILEC] as a result of any liability award, claim, demand, suit, proceeding, action, cause of action, loss, cost, charge, damage, expense or other claim of any kind or nature whatsoever, direct or indirect, regardless of the cause, arising out of or relating to the Agreement, the Wireless Enhanced 9-1-1 Service Tariff or any other Tariff, the operation of or failure of Wireless Enhanced 9-1-1 Service or any part thereof including, without limitation, any claim arising out of a failure to complete a 9-1-1 call, any delay in completion of a 9-1-1 call, any interruption of a 9-1-1 call, or any error in information used in connection with the operation of Wireless Enhanced 9-1-1 Service shall be limited to the extent set out at Appendix A of Telecom Decision CRTC 2003-53. 1.2 [The ILEC] shall not be entitled to any claim against [the wireless carrier] in the event of [the wireless carrier's] failure to perform its obligations related to Wireless Enhanced 9-1-1 Service where such failure is directly or indirectly caused by or results ITom a breach by [the ILEC] of its obligations under this Agreement or the Wireless Enhanced 9-1-1 Service Tariff, or an event or events beyond the reasonable control of [the wireless carrier]. 2.1 [The ILEC] shall: (a) indemnifY and hold harmless [the wireless carrier], its directors, officers, employees and agents ITom and against any and all manner ofliabilities, awards, claims demands, suits, proceedings, actions, causes of actions or other claims which may be brought or made against [the wireless carrier] or such persons, or which [the wireless carrier] or such persons may become subject to; (b) be liable to [the wireless carrier], its directors, officers, employees and agents for any and all losses, costs, charges, damages and expenses whatsoever (and without limiting the generality of the foregoing, any losses, costs, damages and expenses of [the wireless carrier] or such persons, including costs as between a solicitor and his own client) which [the wireless carrier] or such persons may sustain, payor incur; as a result of, arising out of, or in connection with: I. any act or omission of [the ILEC] in the furnishing of service by [the ILEC] to [the ILEC's] end-customers; II. any breach by [the ILEC] of its obligations with respect to this Agreement or the Wireless Enhanced 9-1-1 Service Tariff; iii. any interruption in [the ILEC's] service or interference with the operation of any facilities or equipment of [the ILEC] arising in any manner ITom the services provided under this Agreement and the Wireless Enhanced 9-1-1 Service Tariff; iv. the accuracy and content of the Cell Site/Sector Location Information and Calling Party's Numbers; v. any failure by [the wireless carrier] to carry out its obligations hereunder as a result of [the ILEC' s] failure to accurately record, store and transmit Cell Site/Sector Location Information and Calling Party's Numbers. , 3.1 Other than as provided for in this Agreement, there are no warranties, representations, conditions or guarantees of any kind whatsoever provided by [the wireless carrier] to [the ILEC], either expressed or implied, whether arising by statute, agreement, tort, product liability or otherwise, regarding this Agreement. . 4.1 [The ILEC] waives any claims it may now or in the future have in tort or contract law, under statute or in equity, and confIrms that its rights, obligations, rights of indemnity and measure and type of damages in the event ofbieach are limited to those provided in this Agreement. 5.1 These provisions shall survive termination of this Agreement. , Do you care about the Thames River? The Thames is an incredibly diverse watershed, a Canadi._t' ,_~ and an important contributor to the health of Lake St. Clair and Lake Erie. _~'1\;~'~~ Join us for the first step in creating a strategy for the restoration of the Thames. The two-day State of the Thames RiverWorkshop will bring together management agencies, businesses, inàustries, organizations, community groups and individuals that have a role to play. The goals of the workshop are to: Share existing information about the state ofThames River; Identify important issues impacting the Thames River watershed; Discuss objectives for improving the River's health; and Establish a network of interest groups, concerned citizens and agencies who share an interest in ecosystem restoration in the Thames River watershed. The results of this workshop will ultimately lead to the development of a coordinated restoration plan for the Thames watershed. The plan will include priorities for directing funds and implementing projects. The workshop will involve several sessions with invited speakers. Topics will include: Setting the stage (e.g. historical and geographical context); Ecology of the river (e.g. water chemistry, aquatic life, vegetation, wildlife, species at risk, sources of contamination); Uses of the watershed (e.g. recreation and culture, agriculture, fisheries, water taking, dams); Existing and proposed management plans/activities; and Next steps. Agencies, businesses, industries, non-government groups, and community groups interested in the health of the Thames River watershed and Lakes St. Clair and Erie are welcome to bring poster presentations that relate to the health of these important ecosystems. The workshop is free and lunches will be provided. Attendance is limited. Detailed information and a map will be sent to registrants a week prior to the workshop. If you are interested in attending or wish to bring a poster presentation to this workshop, please respond by Friday, September 5th by contacting: Teresa Hollingsworth, Upper Thames River Conservation Authority 1424 Clarke Road, London, ON N5V 589 phone: (519) 451-2800 ext. 226 fax: (519) 451-1188 e-mail: hollingswortht@thamesriver.on.ca 1 / r 0::> Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A1A4 ~ Ontario Constituency Office: 542 Talbot Street SI. Thomas, Ontario N5P 1C4 Tel: (416) 325-7250 Fax: (416) 325-7262 Emall: steve_peters'mpp @ontla.ola.org S P . Tel.: (519) 631-0666 TEVE ETERS, M.P.P·Fax: (519) 631-9478 ELGIN - MIDDLESEX - LONDON. '. ...~... .... I Free: 1-800-265-7638 ð. ~CEiV~I: steve_peters-mpp-co n~ @ontla.ola.org August 11,2003 AUG 15 2003 ~Ot~qy..' Of~~. . ,,~æ~'i~ E;¡tWJ1!I!ï,.~~¡wt¡:;, '. . ¡itp;~~ ~ ~ - Honourable Janet Ecker Minister of Finance 7th Floor, 7 Queen's Park Crescent Toronto, ON M7 A 2C4 Honourable David Young Minister of Municipal Affairs & Housing 17th Floor, 777 Bay Street Toronto, ON M5G 2E5 Dear Ministers: Please find enclosed a resolution rrom the County of Elgin that supports the initiative of Cole-Layer-Trumble-Canada Inc. to encourage your government to develop an open fair and competitive market in the delivery of property assessment services currently being solely provided by the Municipal Property Assessment Corporation (MP AC). Ministers, I would appreciate your reviewing the resolution, responding to the County of Elgin and forwarding copies of your letters to my office. Thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex -London Cc: County of Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5VI , "'. '" eo . .~. ...... Room 331 Main Legislative Building Queen's Park Toronto, Ontario M7A 1A4 ~ Ontario Constituency Office: 542 Talbot Street 51. Thomas, Ontario N5P 1 C4 Tel: (416) 325c7250 Fax: (416) 325~7262 Email: steve~peters-mpp @ontla.ola.org ~~~:~~~~~~~'L~~b~~· RecElv~~~îE::l~38 Email: steve_peters-mpp-co AUG 15 20IIS @ontla.ola.org August 13, 2003 œ¡~Of~. AIi\¡M!'J"",",~'" .«õA<J>ij$'.J¡ì;M'W1-. RW;f.¡fti~1l~'~W~ ijf~.t,~\n:~~ Houourable Helen Johns Minister of Agriculture and Food 11 th Floor 77 Grenville Street Toronto, ON MSS IE3 Honourable Lyle Vanclief Minister of Agriculture and Agri-Food Room 607, Confederation Building House of Commons Ottawa, ON KIA OCS Dear Ministers: Please fmd enclosed a resolution ITom the County of Elgin that endorses a County of Bruce resolution (also enclosed) that requests senior levels of government to take immediate action to show fmancial support to the livestock industry impacted by the cow testing positive for BSE in Alberta. While credit is due to many of our regulatory bodies in addressing this issue and for the recent good news of a partial u.S. border re-opening to non-live beef products, more has to be done to protect and support our entire livestock industry both provincially and nationally. The package simply does not do enough to support our livestock industry. Compensation only applies to· losses fanners incur for animals slaughtered in Canada within 14 days. lncaddition to this, the vital dairy export sector of our livestock industry is forgotten within the current program. The program inherently discriminates against auction markets, licensed dealers, future finishers and exporters who are all needed to bid on cattle. While I realize financial assistance packages have been prepared, our fanners require short -tenn, immediate financial support as well as a longer-tenn plan to stabilize the livestock industry. Ministers, I urge you to do what you can to insure the survival of our livestock industry in Ontario and Canada. I would appreciate a prompt response to the counties of Elgin and Bruce and your forwarding copies of your letters to my office. Thank you in advance for your time and consideration. Sincerely, ~~ Steve Peters, M.P.P. Elgin-Middlesex-London Cc: County of Elgin; County of Bruce; Ontario Cattleman's Association; Ontario Cattle Feeders' Association 167 elgin st. thomas health unit 99 Edward Street St. Thomas, Ontario N5P 1 Y8 Telephone: (519) 631-9900 Toll Free Telephone: 1-800-922-0096 Fax: (519) 633-0468 www.elginhealth.on.ca August 18, 2003 RECti'" Mark G. McDonald Chief Administrative officer County of Elgin 450 Sunset Drive, 15t Floor St. Thomas ON N5P 5V1 AUÇ 20 2003 _'ffV~.:ef~~",~ 1~.:rRdà~~!.:~=!i"i.'t>þ. "i;šì'¡~'1't'~{\$!..r~\.~~ ~~@r~·~~~-' ......... Dear Mr. McDonald: Re: Update on West Nile virus The Elgin St. Thomas Health Unit has received notification of a presumptive positive report of West Nile virus for a crow found on August 11, 2003. The crow was found in the southern area of the Municipality of Central Elgin. West Nile virus has not been found in the mosquito surveillance programs to date. It is this time of year; last summér, when we first identified West Nile virus in a crow found in Elgin County. The Elgin St. Thomas Health Unit continues to monitor both larval and adult mosquitoes, dead crows and the human population throughout our community. Through these measures, West Nile activity is being tracked so that the residents of St. Thomas and Elgin County can increase personal protection, eliminate mosquito-breeding sites and prepare for possible pesticide use. At this time, no mosquito control program has been initiated. Contingency plans from across the county have been received and budgets have been submitted to the provincial Ministry of Health and Long Term Care for approval. As of this writing, our Chief Administrative Officer, Cynthia St. John has not heard from the Ministry about approval for the budget. The Health Unit is asking people to continue to report dead bird sightings to our office, as a rapid increase in these numbers can be used as an indicator of West Nile virus activity. Only suitable specimens of crows will be picked up for testing but all dead birds are being recorded. Please call the Health Protection Department at the Health Unit (631-9900) to report your sightings. 168 ,,~~ ~'~\'d-O \ tf> lb f'\ \ ~ t' August 18, 2003 - 2 - Helpful resource documents regarding West Nile virus can be found on our web site at www.elqinhealth.on.ca. If you have any questions regarding West Nile, please contact our office and talk to a member of our Communicable Disease Control team or your area public health inspector. s~ ¡", ~ George Dawson, CPHI(C) Manager Health Protection Programs GD:pb 169 "ADDITIONAL FUNDING FOR TRANSFERRED HIGHWAYS" Presentation to the Minister of Transportation, The Honourable Frank Klees. Tuesday, August 19, 2003 9:10A.M. ALBERTA ROOM ROYAL YORK HOTEL Presented by Warden John R. Wilson on Behalf of the Western Ontario Warden's Caucus 170 THANK YOU MINISTER FOR MEETING WITH US TODAY. WE ARE HERE TO SPEAK TO YOU ABOUT ADDITIONAL FUNDING FOR TRANSFERRED HIGHWAYS. AS YOU KNOW, IN MOST MUNICIPALITIES, THE DOLLARS ALLOCATED FOR ROADS DOWNLOADED FROM THE PROVINCE HAS BEEN EXHAUSTED. NO NEW FUNDING FOR THESE ROADS HAS BEEN ANNOUNCED. YOU ARE ALSO AWARE OF THE FINANCIAL PRESSURES CAUSED BY THE BROAD RANGE OF RESPONSIBILITIES TRANSFERRED THROUGH THE LOCAL SERVICE REALIGNMENT INITIATIVE. ONCE SUPPORTED BY SUBSIDIES, THESE TRANSFERRED ROADS HAVE BEEN BOLSTERED BY DRAWING DOWN ON RESERVES - THIS FORM OF FINANCING CANNOT BE SUSTAINED. MR. MINISTER, INFRASTRUCTURE NEEDS ARE INCREASING AND COMPOUNDING. THE NEEDS OF THE TRANSFERRED ROADS ARE NOW GREATER THAN OUR LOCAL ABILITY TO FUND THEM. 171 - 2 - WE THINK YOU WOULD AGREE THAT WHAT IS GOOD FOR MUNICIPALITIES IS ALSO GOOD FOR THE PROVINCE OF ONTARIO. A SOLID INFRASTRUCTURE ATTRACTS INVESTMENT AND COMMERCE. IN CONCLUSION, WE ASK THE FOLLOWING: 1) THAT A NEW FUNDING MODEL FOR TRANSFERRED HIGHWAYS BE ESTABLISHED; 2) THAT SAID FUNDING MODEL CONTAIN TWO COMPONENTS: i) A MAINTENANCE ALLOCATION IN THE FORM OF AN ADJUSTMENT TO THE COMMUNITY RE-INVESTMENT FUND (CRF) - PERHAPS $5,000 PER YEAR PER 2 LANE KM. ii) A CAPITAL ALLOCATION SET ASIDE BY THE PROVINCE, PERHAPS ON A FIVE-YEAR BASIS. AGAIN, THANK YOU, MINISTER FOR HEARING US TODAY. 171 6th Edition Register Now! Stratford, Ontario The Victorian Inn on the Park Ptople, Plan!> a;¡~ Pri~e ...Growing TDgei~e¡ CitoyertSel e.spacôS verts en harmo;¡ie une SG,iété flÐrissant~ September 24th to 26th 2003 ~ , ' '-.;" ,-; . : '. . . . . .. . Organi~ed by Communities in BloQrn¡ in partnership with the City of Stratford and Ontario Parks Association, and held in conjunction with the 2003 Awards Celebrations , Informative, educational a unique networking and éxchange opportunity ',', - - - - --' ; : - ','. .'-" >.,- ..-': ",', _.",t._."';,',., ",,' . ;' v.'"u,., ',;',',' . · An opportunity to acquire knowl~ètge: ánd exchange information on issues specifically related to the management & maintenance óf·parks;:grounds and open spaces; .7 ',' , · A venue specifically designed for persons responsible for the maintenance of public lándscapes; · A full day of sessions on Sustainable Landscape Management; · Conference of interest for the elected officials, professionals & volunteers involved'in public parks and for the supervisors of public and institutional grounds (presented by speakers from Canada, United States & Europe): - Gardens, Open Spaces & Tourism - Gardens of the World - Turfgrass Management - New Plant Material, Native I'lants - Workshops on Partnerships, Tourism, Park Maintenance and Urban Forestry - Professional Site visits of the City of Stratford - Expert horticultural advice - And several other topics of interest for parks and grounds managers Proudly presented by, '-'" . . 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Silent Auction · Communities are invited to donate a 'community pride product' for the silent auction, which will be located in the Marquee at the back of the Festival Theatre. B ids can be placed on the bid sheets which will be with the items. Payment for all items may be made by cash or cheque payable to Communities in Bloom. There will be no reserve bids. For more information contact Margaret or Ivan Stinson, (Coordinators of Merchandise Fundraising) at Phone (902)860-2648 or Fax (902)860-0588 or em ail at mistinson@accesswave.ca Communities In Bloom Post-Conference Tour 3 Day Niagara Falls September, 27-29, 2003 · Deluxe Motor Coach Transportation from Stratford · Services of a professional Tour Driver · Two nights of accommodation in Niagara Falls · Baggage handling at the hotel · Breakfast Daily · Guided tour of Niagara Falls · Maid of the Mist Boat Cruise · Admission to the Niagara Butterfly Conservatory · Services of a Tour Director Cost Per Person: Canadian Funds Twin: $395.00 Triple: $349.00 Quad: $329.00 Single: $555.00 CST of 7% must be added to the above rates A minimum of25 passengers required to operate the tour. Call Rob Blowes at Blowes Travel 1-800-461-8500 To Make Your Reservation Today! · I7lBRC R\¡iCHARGEABLE BATTERY RECYCLING CORPORATION OF CANADA RBRe Corporate 1000 Parkwood Circle Suite 450 Atlanta. GA 30339 67B-419-9990phone 678419.9986 fax Canada P.O. Box 236, Station E Toronto. ON M6H 1P7 416.535.9210 phone 416.510.8043 fax G)RBRC .... zz: ..' August 2003 Dear Municipality. Congratulations on all your efforts to-date to develop the spirit of civic pride, beauty and environmental responsibility within your community. You are creating a positive legacy that is of great benefit to all. We are pleased to advise that the RBRC: Rechargeable Battery Recycling Corporation, a non-profit, public service organization, dedicated to the recycling of used rechargeable batteries, is one of the City of Stratford's supporters of this year's National Awards and Symposium program in Stratford, Ontario (Sept. 23rd _ 27th). Our involvement with Communities in Bloom reflects our common interest in promoting environmental responsibility and action. Recycling used rechargeable batteries is easy and the right thing for the citizens, public agencies and businesses of your community to do. Rechargeable batteries - such as those that provide power to cellular and cordless phones, laptop computers, power tools and other portable devices - can and should be recycled when they can no longer hold a charge. The RBRC makes it easy to recycle used rechargeable batteries by working with retailers, businesses and community recycling sites to set up convenient drop-off facilities. As a consumer, you can phone 1-800-8BATTERY or visit our website: www.rbrc.org to discover nearby retail locations where the used rechargeable battery can be dropped free of charge for recycling. For municipalities and public agencies (such as police & fire departments), our recvcline: proe:ram is free, with the RBRC supplying the collection containers as well as the associated transportation and recycling costs. The accompanying infonnation provides additional details about our program and how to make the recycling of used rechargeable batteries happen in your community. We would welcome the opportunity to work with you. Please call1-888-224-9764 or email us at santler\aìrbrc.ca for additional infonnation and sign-up details. Thanks for your support. ~ Susan Antler Canadian Program Coordinator Winner of the 1999 Canadian Council of Ministers of the Environment (CCME) Pollution Prevention Award Rechargeable Battery RECYCLING GUIDE for Communities, Municipalities and Public Agencies Who is RBRC? The Rechargeable Battery Recycling Corporation (RBRC) is a non-profit, public service organization dedicated to providing rechargeable battery recycling to consumers, retailers, businesses, communities, municipalities and public agencies throughout the contiguous U.S. and Canada. RBRC's Charge Up to Recycle!® program offers communities, municipalities and public agencies a convenient, no-cost and environmentally sound means for recycling used portable rechargeable battiers. ~ What rechargeable batteries are included in the recycling program? . ~ f7e¿ re.6jÏf. Rechargeable batteries eligible for collection and recycling are: p~ '10: ~ Nickel Cadmium (Ni-Cd) Nickel Metal Hydride (Ni-MH) t.al.b\.e. ~ Lithium Ion (Li-ion) Small Sealed Lead (Pb)* uchw.1 b\.e. ~~ ~ Small dry cell portable rechargeable batteries are commonly found in cordless power tools, cellular and cordless phones, laptop computers, camcorders, two-way radios and remote control toys. The pro¡rram does not accept alkaline non-rechar~eable or rechaf!!eable wet cell batteries! How does the program work? The program is easy and it's free for communities, municipalities and public agencies. Here is how it works. (I) Register and receive an RBRC shipper ID number (2) Order free RBRC collection containers or use Dept. of Transporation (DOT) approved containers (3) Start collecting used portable rechargeable batteries (4) Ship collected batteries to the consolidation center for recycling (5) Used batteries are recycled and used to make new products What do RBRC collection containers include and how to ship them to the recycling facility? Each container includes a pre-paid, pre-addressed UPS or Purolator shipping label, safety instructions, chemistry sorting stickers and plastic bags in which to place individual batteries during storage and shipping. Each container holds approximately 40 pounds of used batteries. When the container is full, add the sealed box to your daily UPS or Purolator pickup or take it to any UPS or Purolator drop off centers . Will RBRC pay shipping if rechargeable batteries are shipped in non-RBRC containers? Yes! All communities, municipalities and public agencies shipping in non-RBRC containers need to do is: (I) order free authorization labels for non-RBRC containers using the attached SUPPLY ORDER FORM, (2) arrange and pay shipping, and (3) invoice RBRC for shipping costs (be sure to include a copy of the shipping documents). Where do I ship the batteries? In the U.S., the batteries are returned to an RBRC approved facility in Pennsylvania. In Canada, the batteries are returned to a facility in Ontario. Complete shipping instructions are provided in the SHIPPING DOCUMENTA- TION attached. Are there any weight limits on rechargeable batteries? *Small Sealed Lead (Pb) batteries are subject to a maximum individual battery weight of 2 pounds or I kilogram. In the United States, there are no total shipment weight limits. In Canada, any single shipment, regardless of the number of containers used; must not exceed 500 kilograms. RBRC The Rechargeable Battery Recycling Corporation is a non·profit public service organization funded by the rechargeable power industry to divert small rechargeable batteries from entering the solid waste stream. For more information, please visit our web site. www.rbrc.org, or call 1-800·g-·BATTERY. (D"" '0'" ":;, CRGS RECHARGEABU BATTE RY R E eyc LI NG CORPORATION , \ , Rechargeable Battery Recycling Storage, Safety & Packaging guidelines for Communities, Municipalities and Public Agencies Safetv Requirements A depleted battery that is ready to be discarded may still contain a residnal charge. Certain precautions must be taken to prevent rechargeable batteries from short-circuiting. Package batteries using the following guidelines: ./ Place each rechargeable battery into an individual plastic bag. This will prevent contact between terminals or other metal surfaces during storage and transport. Or ./ Place non-conductive electrical tape over the battery terminals. X DO NOT INCLUDE ALKALINE, NON-RECHARGEABLE OR WET CELL BATTERIES! CONTAINERS Rechargeable batteries should be stored in a cool, dry place away from flammable materials and heat sources. The following three storage containers will serve as ap- propriate shipping containers: Drums Rechargeable batteries may be packaged in Department. of Transportation (DOT) approved vented non-metal or lined steel drnms (or equivaleut). Drums should be full and banded or shrink wrapped to pallets for handling by forklifts. Mark "used batteries for recy- cling" and the accumulation start date on drums while in storage. Boxes Rechargeable batteries should be pack- aged in DOT approved cardboard boxes or equivalent (double-walled boxes are recommended). Seal the car- tons with packing tape. Each box should weigh less tIian 70 pounds. A 12" x 12" x 8" box will hold approxi- mately 50 pounds of rechargeable batteries. Secure ship- ments of boxes weighing 150 pounds or more to pallets for handling by a forklift. RBRC Boxes Every participating community, municipality or public agency can request collection kits ftom RBRC at no cost. Each kit contains 2 or 5 pre-paid, pre-addressed collection boxes that come pre-assembled and includes built-in plastic bag dispenser with bags. Please note: There are no weight limitations for shipments in the United States. In Canada. anv single shinmen!. regardless of the number of containers used must not exceed 500 kilograms. TO ORDER BOXES AND SUPPLIES Please fax the attached SUPPLY ORDER FORM toll ftee to 877-405- 6082 for an inital collection kit. Your organization will be included in our automatic replenishment system to receive more boxes. Therefore, there is no need to contact RBRC after the initial kit. QUESTIONS? Contact the Recycling Operations Manager toll free 877-723-1297 or e-mail dfree@rbrc.com RBRC RECHARGEABLE BAT T E R Y II E eye II N G CORPORATION The Rechargeable Battery Recycling Corporation is a non-profit public service organization funded by the rechargeable power industry to divert small rechargeable batteries from entering the solid waste stream. For more information, please visit our web site, www.rbrc.org, or call 1-80D-8-BATIERY. C\ . CRGS .. ~ S't9n- ¥ ~N'\ fóÝ ¥ Rechargeable Battery Recycling REGISTRATION/SUPPLY ORDER FORM for Communities, Municipalities and Public Agencies To register for RBRC's program or to order collection supplies, plesse complete this form and fax it to 1-877-405-6082. ORGANIZATION *RBRC SITE ID# ADDRESS COUNTY (USA) CITY/MUNICIPALITY STATE/PROVINCE ZIP/POSTAL CODE CONTACT NAME PHONE NUMBER FAX NUMBER E-MAIL Would you like to sign up as: (check one) o Community/Municipality Site: collects batteries from general public and is listed as active collection site on the RBRC's web site, www.rbrc.org and the helpline 1-800-8-BATTERY o Public Agency Site: collects batteries generated within your organization only and is not listed as active collection site on either the RBRC's web site or the helpline o RBRC BOXES Every community, municipality or public agency can re- quest a 2-box or 5-box collection kit at no cost from RBRC when you sign up. Your organization will also be included in our automatic replenishment system to receive more boxes. Therefore there is no need to contact RBRC after the initial kit. Please send me an initial ( check one). 2-Box Kit or 5-Box Kit RBRC Q Authorization Labels for Non-RBRC Containers If your community, municipality or public agency will ship used rechargeable batteries in non-RBRC contain- ers, please request fTee authorization labels to adhere to non-RBRC collection containers. These labels assist in routing of collection containers when received at the recycling facility. Your organization is not required to sort batteries according to chemistries; however, pre-sorted containers will be greatly appreciated. Please send me (#) of FREE pre-sorted or (#) of mixed chemistry authorization labels. Pre-paid, pre-addressed shipping labels and plastic bags in which to place each battery during storage and ship- ping, are included in each RBRC collection container. Your order will arrive at the address listed above in 2-3 weeks following placement of the order. After your community, municipality or public agency has received the RBRC Authorization Labels and has arranged and paid shipping, be sure to submit the shipping invoice to RBRC for full reimbursement of your shipping charges. Please note: There are no weight limits for shipments in the United States. In Canada, any single shipment, re- gardless of the number of containers used, must not ex- ceed 500 kilograms. Canadian shipments cannot use a generic Bill of Lading. Only RBRC supplied or approved labels and Bills of Lading or waybills should be used in Canada. If you intend to use non-RBRC shipping con- tainers, please contact RBRC Canada at info@rbrc.ca for a shipping label template. *For existing participants only. Please locate your site ID number on your RBRC collection box. If you can not locate your ID, please contact RBRC at 1-877-723-1297. RfCHARGEA8tE BAT TEl! Y II E CY CLING CORPORATION The Rechargeable Battery Recycling Corporation is a non-profit public serviCe organization funded by the rechargeable power industry to divert small rechargeable batteries fTOm entering the solid waste stream. For more information, please visit our web site, www.rbrc.org, or call 1-800-8·BATTERY, &"" .... ....;.:;. CRGS . Rechargeable Battery Recycling SHIPPING DOCUMENTATION for Non-RBRC Containers In both the U.S. and Canada, all fteight (ground) shipments must include a Bill of Lading. The Bill of Lading must include: · RBRC Site ID Number · "RBRC S/O #107247" · Name and address of shipper · Address of appropriate RBRC approved facility · The statement "Used Rechargeable Batteries for Recycling" Please note: If the Bill of Lading is not properly com- pleted, your shipment may be rejected. The recycling facility may return the shipment to you at your expense. Please keep UPS or Purolator shipping log or Bill of Lading for tracking or proof of delivery purposes. When shipping batteries in non-RBRC containers via freight service (gronnd), ship used rechargeable batteries to the following RBRC approved facility: IN THE U.S. RBRC Site ID Number "RBRC S/O #107247" 245 Portersville Road Ellwood City, PA 161 [7 IN THE CANADA RBRC Site ID Number "RBRC S/O #107247" 1731 Pettit Road Fort Erie, ON L2A 5M4 RBRC When shipping batteries in non-RBRC containers nsing UPS or PUROLATOR software or handwritten waybills, please address as follows: IN THE U.S. RBRC Site ID Number "RBRC S/O #107247" "Used Rechargeable Batteries for Recycling" 245 Portersville Road Ellwood City, PA 16117 tel. #: 724-758-5515 IN CANADA RBRC Site ID Number "RBRC S/O #107247" "Used Rechargeable Batteries for Recycling" 1731 Pettit Road Fort Erie, ON L2A 5M4 tel. #: 905-994-1900 In Canada: Single shipments in Canada are subject to a total weight limit of 500 kilograms, regardless of the type or nUltlber of containers used. Canadian shipments cannot use a generic Bill of Lading. Only RBRC supplied or ap- proved labels and Bills of Lading or waybills should be used in Canada. If you intend to use non-RBRC ship- ping containers, please contact the RBRC Canada (info@rbrc.ca) for a shipping label template. RECHARGEABLE 5 A T T E R Y R E eye L I N G CORPORATION The Rechargeable Battery Recycling Corporation is a non-profit public service organization funded by the rechargeable power industry to divert small rechargeable batteries from entering the solid waste stream. For more information, please visit OUf web site, www.rbrc.org, or call 1-800-8-BATIERY. ~ . CRG5 F" CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Report Year Ended December 31,2002 and Auditors' Report to the Members of Council, Inhabitants and Ratepayers r I c , , I r r r CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Report Year Ended December 31, 2002 and Auditors' Report to the Members of Council, Inhabitants and Ratepayers RAVEN&SHAWLLP Chartered Accountants CORPORATION OF THE COUNTY OF ELGIN INDEX OF CONSOLIDATED FINANCIAL REPORT DECEMBER 31.2002 Auditors' Report Consolidated Statement of Financial Position Consolidated Statement of Financial Activities Consolidated Statement of Changes in Financial Position Schedule 1 - Operating Fund Schedule 2 - Capital Fund Schedule 3 - Reserves and Reserve Funds Notes to the Consolidated Financial Statements Page 1 2 3 4 5 6 7 8-12 RAVEN&SHAWLLP Chartered Accountants 204-460 Wellington Street S1. Thomas, ON N5R 6H9 Telephone: (519) 631-8250 Telephone: (519) 637-3500 Facsimile: (519) 631-8919 AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of the Corporation of the County of Elgin: We have audited the consolidated statement of financial position of the Corporation of the County of Elgin as at December 31, 2002 and the consolidated statements of financial activities, including the supporting schedules and changes in financial position for the year then ended. These financial statements are the responsibility of the County's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perfonn an audit to obtain reasonable assurance whether the financial statements are tree of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the County of Elgin as at December 31,2002 and the results of its financial activities and the changes in its financial position for the year then ended in accordance with the accounting principles for municipal governments established by the Canadian Institute of Chartered Accountants. hartered Accountants April 4, 2003 - 1 - CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT OF FINANCIAL POSITION YEAR ENDED DECEMBER 31. 2002 2002 2001 FINANCIAL ASSETS Cash $ 3,983,967 $ 7,455,956 Accounts receivable (Note 4) 2,040,003 2,440,302 Long-tenn receivables 82.538 8.750 TOTAL FINANCIAL ASSETS $ 6.106.508 $ 9.905.008 LIABILITIES Accounts payable and accrued liabilities Other current liabilities $ 3,079,127 984.405 $ 3,652,474 1.064.9 I3 Total Liabilities 4.063.532 4.717.387 MUNICIPAL POSITION Operating fund (Schedule I) Capital fund (Schedule 2) Reserves and reserve funds (Schedule 3) Total fund balances Future revenue requirements 140,000 140,000 (6,434,247) (2,098,938) 8.762.523 7.633.159 2,468,276 5,674,221 (425.300) (486.600) 2.042.976 5.187.621 $ 6.1 06.508 $ 9.905.008 Total Municipal Position TOTAL LIABILITIES AND MUNICIPAL POSITION The accompanying notes are an integral part of these financial statements. -2- It"" ð CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED DECEMBER 31.2002 Total Revenuès 2002 2001 $14,757,355 $13,834,368 4,363,501 4,271,127 15,238,632 13,433,720 132,316 258,281 2.602.326 915.481 37.094.130 32.712.977 REVENUES Requisition on local municipalities User charges (Note 8) Transfer payments Investment income Other contributions (Note 9) EXPENDITURES CUlTent Operations General government Property assessment and support Protective services Provincial offences Transportationsennces Public health sennces Ambulance services Welfare assistance Assistance to aged persons Social housing Libraries Recreation and cultural services Planning and development Agriculture and reforestation Total CUlTent Operations 2,337,488 2,202,264 581,049 589,520 53,743 69,569 888,525 863,376 2,488,809 2,462,333 1,172,191 1,075,598 2,620,322 2,271,615 2,653,245 2,589,664 11,311,227 9,843,570 994,817 1,233,692 1,502,792 1,437,174 254,370 220,071 119,787 87,291 46.722 45.331 27.025.087 24.991.068 343,822 555,796 4,770,137 4,009,519 7,622,925 1,145,850 476.804 287.002 13.213.688 5.998.167 40.238.775 30.989.235 0.144.645) 1.723.742 (1,627,880) (61.300) 8.600 (61.300) (1.619.280) $ (3.205.945) $ 104.462 Capital Operations Administrative building and equipment Roadway and bridge improvements Homes for senior citizens Other capital equipment and projects Total Capital Operations Total Expenditures (Note 10) NET REVENUES (EXPENDITURES) AD.JUSTMENTS FOR: Debt principal repayments Accrued vacation pay and sick leave (Decrease) increase in future revenue requirements CHANGE IN FUND BALANCES The accompanying notes are an integral part of these financial statements. -3- CORPORATION OF THE COUNTY OF ELGIN CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION YEAR ENDED DECEMBER 31. 2002 2002 2001 CASH PROVIDED BY (USED IN): OPERATING ACTIVITIES Net revenues (expenditures) $(3,144,645) $ 1,723,742 Adjustments for: Decrease (increase) in accounts receivable 400,299 (890,547) (Increase) decrease in other financial assets (73,788) 5,000 (Decrease) increase in accounts payable and accrued liabilities (573,347) 597,878 (Decrease) in other current liabilities (80.508) 021.758) Cash provided by operating activities (3,471,989) 1,314,315 FINANCING ACTIVITIES Municipal debt repaid (1.627.880) NET CASH (OUTFLOW) (3,471,989) (313,565) CASH POSITION, BEGINNING OF YEAR 7.455.956 7.769.521 CASH POSITION, END OF YEAR $ 3.983.967 $ 7.455.956 The accompanying notes are an integral part of these financial statements. -4- 1~ J¡ CORPORATION OF THE COUNTY OF ELGIN SCHEDULE 1 - OPERATING FUND YEAR ENDED DECEMBER 31. 2002 Budget (unaudited) 2002 2001 REVENUES Requisition on local municipalities $14,658,255 $14,757,355 $13,834,368 User charges 4,124,353 4,363,501 4,271,127 Transfer payments 12,683,927 14,116,635 13,433,720 Investment income 130,291 254,297 Other contributions 986.662 1.457.019 914.343 Total revenues 32.453.197 34.824.801 32.707.855 EXPENDITURES General government 2,253,469 2,337,488 2,202,264 Property assessment and support 581,049 581,049 589,520 Protective services 49,070 53,743 69,569 Provincial offences 865,698 888,525 863,376 Transportation services 2,493,400 2,488,809 2,462,333 Public health services 1,161,408 1,172,191 1,075,598 Ambulance services 2,719,766 2,620,322 2,271,615 Welfare assistance 2,945,129 2,653,245 2,589,664 Assistance to aged persons 10,191,712 1l,311,227 9,843,570 Social housing 1,190,886 994,817 1,233,692 Libraries 1,505,414 1,502,792 1,437,174 Recreation and cultural services 285,738 254,370 220,071 Planning and development 130,550 119,787 87,291 Agriculture and reforestation 43.530 46.722 45.331 Total expenditures 26.416.819 27.025.087 24.991.068 NET REVENUES (EXPENDITURES) 6.036.378 7.799.714 7.716.787 FINANCING AND TRANSFERS Accrued vacation pay and sick leave (61,300) 8,600 Debt principal repayments (1,627,880) Transfers rrom (to) capital fund (961,932) (1,258,941) 1,484,194 Transfers (to) reserve and reserve funds (5.214.446) (6.479.473) (7.581.701) Total fmancing and transfers (6.176.378) (7.799.714) (7.716.787) CHANGE IN FUND BALANCE (140,000) FUND BALANCE, BEGINNING OF YEAR 140.000 140.000 140.000 FUND BALANCE, END OF YEAR (Note 5) $ $ 140.000 $ 140.000 The accompanying notes are an integral part of these financial statements. -5- CORPORATION OF THE COUNTY OF ELGIN r I , SCHEDULE 2 - CAPITAL FUND YEAR ENDED DECEMBER 31. 2002 2002 2001 REVENUES Transfer payments $ 1,121,997 $ Other contributions 1,145,307 515 Investment income 129 943 Total revenues 2.267.433 1.458 EXPENDITURES Administration building and equipment 343,822 555,796 Roadway and bridge improvements 4,770,137 4,009,519 Homes for senior citizens 7,622,925 1,145,850 Other capital equipment and projects 476.804 287.002 Total expenditures 13.213.688 5.998.167 NET REVENUES (EXPENDITURES) (I 0.946.255) (5.996.709) FINANCING AND TRANSFERS r Transfers from (to) operating fund 1,258,941 (1,484,194) l Transfers from reserves and reserve funds 5.352.005 6.948.917 Total financing and transfers 6.610.946 5.464.723 CHANGE IN FUND BALANCE (4,335,309) (531,986) FUND BALANCE, BEGINNING OF YEAR (2.098.938) (1.566.952) FUND BALANCE, END OF YEAR (Note 6) $ (6.434,247) $(2.098.938) The accompanying notes are an integral part of these financial statements. -6- CORPORATION OF THE COUNTY OF ELGIN r- I SCHEDULE 3 - RESERVES AND RESERVE FUNDS YEAR ENDED DECEMBER 31. 2002 2002 2001 REVENUES Investment income $ 1,896 $ 3,041 Other contributions 623 Total revenues 1.896 3.664 NET TRANSFERS FROM (TO) OTHER FUNDS Transfers ITom operating fund 6,479,473 7,581,701 Transfers (to) capital fund (5.352.005) (6.948.917) Net transfers ITom other funds 1.127,468 632.784 CHANGE IN FUND BALANCE 1,129,364 636,448 FUND BALANCE, BEGINNING OF YEAR 7.633.159 6.996.711 FUND BALANCE, END OF YEAR (Note 7) $ 8.762.523 $ 7.633.159 The accompanying notes are an integral part of these financial statements. -7- o Á~·~ ,'1 CORPORATION OF THE COUNTY OF ELGIN r- ! I NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2002 1. ACCOUNTING POLICIES The consolidated financial statements of the Corporation of the County of Elgin are the representation of management prepared in accordance with local government accounting standards established by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. The following are the County's significant accounting policices: Reporting Entity The consolidated financial statements reflect the assets, liabilities, revenues, expenditures and changes in fund balances and in financial position of the reporting entity. The reporting entity is comprised of all organizations and enterprises accountable for the administration of their financial affairs and resources to County Council and which are owned or controlled by the County. In addition to general government tax- supported operations, they include the following: L Elgin County Homes for Senior Citizens Elgin County Library Elgin County Pioneer Museum Interdepartmental and organizational transactions and balances have been eliminated. Non-Consolidated Entity The assets, liabilities, revenues and expenditures of the Elgin - S1. Thomas Health Unit, a joint local board, are not consolidated in these financial statements. Trust Funds Trust funds and their related operations administered by the County are not included in these consolidated financial statements but are summarized in note 11. Fund Accounting The consolidated financial statements are presented on a fund accounting basis and include the following funds: i) Operating Fund The operating fund reflects the financial activities associated with the provision of general municipal services during the year. - 8- '[) 1-~~ :') CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2002 1. ACCOUNTING POLICIES (Cont'd) I- I I i Fund Accounting (Cont'd) ii) Capital Fund The capital fund reflects the financial activities associated with the acquisition, construction and funding of capital assets. iii) Reserves and Reserve Funds The reserves and reserve funds reflects appropriations authorized by Council to be set aside for the funding of future operating or capital expenditures. Basis of Accounting i) Revenues The accrual basis of accounting is followed for revenues except for: . fines under the Provincial Offenses Act which are recorded on a cash basis ii) Expenditures Expenditures are recognized in the period goods and services are acquired and a liability is incurred or transfers are due. Physical Assets Physical assets, comprised of capital assets and inventories of materials and supplies are recognized as expenditures in the period they are acquired. Government Transfers Government transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Budget Figures The County of Elgin completes an annual budget review of its operating budget. The approved operating budget for 2002 is reflected on the operating fund schedule. Budgets are set for individual capital projects and are funded by transfers from the operating fund, reserves and by the application of grants and other contributions available to apply to capital projects. As many capital projects are carried out over one or more years, budgets for the capital fund and the reserves and reserve funds have not been presented. Use of Estimates The preparation of financial statements in confonnity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the period. Actual results could differ from those estimates. -9- CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2002 r I ! 2. CONTRIBUTION TO UNCONSOLIDATED JOINT LOCAL BOARD Further to Note 1, the County ofElgin contributed $1,172,191 (2001 - $1,015,094) toward the operations of the Elgin - St. Thomas Health Unit. The County's share of the accumulated surplus of this joint local board is $57,350 (2001 - $62.626). 3. POST EMPLOYMENT BENEFITS The County has a pension agreement with the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its employees. The plan is a contributory defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Effective August 1, 1998, OMERS declared a contribution holiday, which temporarily suspended payments to the plan until January 2003. 4. ACCOUNTS RECEIVABLE 2002 2001 Province of Ontario $ 784,431 $ 837,816 Homes for senior citizens - resident fees 476,548 464,351 Other municipalities 441,418 831,680 Government of Canada 254,010 229,125 Trade accounts and other receivables 153,753 152,409 Less: allowance for doubtful accounts (70.157) (75.079) $2.040.003 $2.440.302 5. OPERATING FUND The operating fund balance of$140,000 is available to offset future revenue requirements in 2003. 6. CAPITAL FUND The capital fund is comprised of the following projects: 2002 2001 Public health building $(1,879,781) $(2,292,407) Homes for senior citizens (4.554.466) 193.469 $(6.434,247) $(2.098.938) - 10- CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 2002 7. RESERVES AND RESERVE FUNDS 2002 2001 Capital expenditures $4,651,046 $2.879,821 Special circumstances 922,073 922,073 Ambulance services 508,900 744,508 Working capital 500,000 500,000 Transportation capital financing 473,646 Mill rate stabilization 438,312 462,871 Environmental purposes 33,387 398,850 Ontario Works programs 504,225 254,225 Transportation maintenance 250,000 250,000 Archives 103,421 210,245 Homes for senior citizens capital financing 138,629 176,207 Workers' compensation 415,409 107,024 Infonnation technology 16,787 36,328 Other various 280.334 217.361 $8.762.523 $7.633.159 8. USER CHARGES 2002 Homes for senior citizens - resident fees Rental fees Land division fees Other fees $3,568,035 632,933 79,161 83.372 $4.363.501 9. OTHER CONTRIBUTIONS 2002 Sale of capital assets Fines - Provincial Offenses Act WSIB/insurance recoveries Donations Elgin - St. Thomas Health Unit - return of surplus $1,077,377 962,720 398,300 101,303 62.626 $2.602.326 - 11 - 2001 $3,554,691 556,787 45,800 113.849 $4.271.127 2001 $ 17,078 884,563 13,840 $915.481 CORPORATION OF THE COUNTY OF ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31.2002 10. CONSOLIDATED EXPENDITURES BY OBJECT 2002 2001 Salaries and benefits Goods and services Grants, transfers and other expenditures Debt interest $12,010,253 22,422,323 5,806,199 $10,796,863 16,404,042 3,727,826 60.504 $40.238.775 $30.989.235 11. TRUST FUNDS r [ r t The County of Elgin administers the following trusts on behalf of third parties. As related trust assets are not owned by the County, the trusts have been excluded ftom the consolidated financial statements. Homes for Senior Citizens Elgin Manor Terrace Lodge Bobier Villa 2002 Balance, January I $33,590 $21,221 $ 5,338 $60,149 Net deposits (withdrawals) 6,348 (4,088) (3,833) (1,573) Interest received 961 455 122 1.538 Balance, December 31 $40.899 $17.588 $ 1.627 $60.114 12. CAPITAL COMMITMENT The County of Elgin is committed to capital expenditures totalling approximately $13.5 million for the construction of a home for senior citizens to be completed in the fall of 2003. The Province of Ontario Ministry of Health will assist in the financing of this project in the amount of$6.8 million over a period of twenty years. The balance of this project will be funded through contributions ftom reserves, donations, and other fundraising projects. 13. COMPARATIVE FIGURES Certain of the comparative figures have been reclassified to confonn to financial statements presentation adopted in the current year. - 12- &~ , L% liÆ ~ Ministry of Finance Office of the Minister Ministère des Finances Bureau du ministre AUG 29 200J 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416 325-0400 Facsimile: 416325-0374 ye étage, Édifice Frost sud 7, Queen's Park Crescent Toronto ON M7A 1Y7 T éléphone: 416 325-0400 Télécopieur: 416325-0374 Cn~JiffY' ßf flG~J~· AUG 2 5 2003 Mr. John R. Wilson Warden The County of Elgin 450 Sunset Drive St. Thomas ON N5R 5VI Dear Mr. Wilson, I am writing in response to a letter from Ms. Sandra J. Heffren, Deputy Clerk, about administrative monetary penalties (AMPs) and the Ontario Securities Commission (OSC). As you may be aware, AMPs are financial penalties designed to ensure compliance with provincial laws and regulations. There continue to be a number of AMPs used by the government that have always been payable to the Consolidated Revenue Fund, existing outside of the penalties and fines issued under the Provincial Offences Act (POA). AMPs fines issued under POA offences, for Part I of the Act, are used for a broad range of simple infractions. These particular AMPs are currently used where the cost of prosecuting is high when compared to a fine imposed by the courts. In 2001, the Ministry of the Attorney General and the Ministry of the Environment estimated that the total annual impact of the proposed AMPs under Part 1 would have been $270,000. At the same time, the proposed use of environmental AMPs would enable prosecutors to invest more time in violations under Pa.-t 3 of the Act, which, in turn, could result in larger POA fines. These new administrative penalties are expected to follow the model of OSC settlements, most of which have been allocated for the benefit of third parties, for example, harmed investors. The Budget Bill also increased the maximum court fines for general offences under the Commodity Futures Act and the Securities Act from $1 million to $5 million, which greatly increases possible POA net revenues. .../2 182 -2- The POA net revenue amounts in the Community Reinvestment Fund (CRF) reflect an average of each full year of actual audited POA net revenue from January 1998 up to the date of transfer, excluding the year when the transfer occurred. POA net revenue will be maintained at this level for the purpose of detennining CRF allocations in 2002 and years thereafter. Thank you again for writing. Sincerely, J/lß c. Mr. Steve Peters, MPP Elgin-Middlesex-London '1 $~ 88/27/83 22:13:5~ EST: ASSOCIATION OF?-) AUG-27-03 WED 12:36 PM 260 . ~ ¡?¡¡t' ~: I' .-.- .- <.~ C<':>\INTY OF l.^MBTON 519 ~33 7~~1 CLERK-Elgin Co Page 882 FAX NO. 416 971 6191 P. 01 tbt< '\':'Sod,ltìn~1 (If Munidl'"litiL'" of DllI,win 2003 Counties and Regions~ Single Tier Municipalities and District Social Services Administration Boards (DSSABs) Annual Fall Conference October 5th to 8th Holiday Inn Sarnia, 1498 Venetian Boulevard, Point Edward CONFERENCE UPDATE AMO is pleased to be working with the Couilty Qr Lambton to br'Ìl19 you this year's annual fall çonfcrellco, to be I¡ald at the Holiday Inn in Point [~dward, OnlmiQ. Point Edward is localod adjacent to Smnia and offers a serene marina setting allhe foot of the Intematiom:\1 BluewDter Bridges and ~ Iwy 402. ",f.>uc;ceS$ TI'U'ough Caring. GI'·(jwing. llì!l1ovation" ......... This yaM's theme is "on loan" from The Larnbton (;Olll1iy Stmtegic Plan. The conforence rrogram includes topics related to how County, Region and Single Tier municipal representativGOs can achieve this multi fi:1ceted success. Topic l,i"e<:J~ inell/do: .:. Public Health - How Arc We Doing? .j> Aft·er tho B!ackout .:,. Information and Privacy and MlInicipalities ':. Social Services Successes .;. Ambulance Services .;. Growing Local Economics .;. W"sle MDrwgemont Frontier .;. Mcøling the Media There will be opportunities in the program to exporience "local flavour". Other IJighlights include: .:. Early arrival activities including a Golf Tournament at the St Clair Parkway Golf Course, guided walking tours and a river cruiso .:. Sunday Evening Welcome Reception at the Point Edward Casino .:. Banquet Entertainment - Comedian Scott Harris J.,___.'___ J_____~_~ SIGN UP 7~ODA Y - HERE'S HOW To Book Accommodation: The Conference Hotel is now sold out. A room block has been set aside at the adjacent Best Western. For room bookings call 1 877 871 0423 and refer to the AMO/Counties & Regions Conference. /0 Register for the Conference, tIle Golf Tournament or other Pre Conference Activities, please complete the attached registration forms. Conference Enquiries: Ms Gwen Rideout at 416 971 9856 or grideout@amo.municom.com. Or visit AMO's website www.amo.on.ca for current inform;;¡tion. .r___'" -- 184 -- --~-._..... CSJ c:c ..... N --.J ..... cs¡ '" N N >-' "" "" cs¡ t.; CIJ ... _. :Þ CIJ CIJ C '" - :Þ ... - C =: C '<1 .", I v "" 0) o r.n >-' \.C a"< '" '" --.J a"< a"< >-' '" ... t.; '" :¡: t.; - ~ ~. :; '" " ::I> :§ I "" -J I o W Z rr1 '=' - "" W 0) .." ::3: j , ! J.P, ~¥Z --' ;;:~ tJ..!.a":'o~ 2003 COUNTIES¡ and REGIONS &. SINGLE TIER MUNICIPAUn: HOSTED BY THE COUNTY OF LAMB-TON OCTOBER. 5 to Sf 200'3 ... HOLWA: 3:NN i8 SARNL~J POINT EDWARD, ONTARIO ES CONFERENCE á .£ f,~....<;.": r,: I~ ~!_-~ ", , i ! J I I , i i I , I ¡ I I .., ::I> :x: :z p """ - 0) CD -J - 0) - CD - I l¡¡,;;i:,--uctJo!tS: flea§<¡ 'pr¡nt (,~ ty¡.1<l deafly, Semi wi1jj ¡:¡¡;vm",,~ tt,AMt,; 39:;t \!¡¡iversìty N.Jfh Su~ 17ú:i" Tvfv!1tO, ON 1,.5G iE& - .. ~ ....~ M w.¡¡C!?~jtv fj)ma~ i:œt\Q": ,!_CQntact Na.me~ .--. , MõUm;¡ Address: '",-I,i!ep:-;Qn~: ~ f~Y-: ! ':&ñ"n: -- Name m tJ..leg.ate TI~e . Ctjn1panion's Name , (to 2;:J:J${ on name tL:;d-:¡e> . . I (if re:"'Rsteæl!) 1. I I 2. ¡ i 3. I 4. I , I ~: I í ~ i , I' Registratiol"\ Fees : , GST Registration# Rl05732944 . AU Fees Jm:]ude 7°/~ GST AMO Memners Non Members , Total Fees . Ea rly Bird ¡ Regular ; Early.Bird I Regular Ex~mpIß: 4@:;350:$140rJ r [on 01" œfore August 29) t (on or before Sõpt. 19Y [on 0- before August 29) (on or before &!:J:. 19) - Delegate 350.00 400.00 ! 405,00 t 480,00 @ = - Companion . 130,00 ~ 156.00 .160.00 192.00 I @ = PAYMENT OPTIONS , ! I , , ! i I I I I I l . I I , ~ Q:) tJl . Cheque 0 PAYABLE TO: Association of Municipalities of Ontario 393 University Avenue, Suite 1701 Toronto, Ontario M5G lE6 , I ; : Credit Cards o VISA o MasterCard o Ame,rican Express Name on Card - Card #: - EXI Date: Signature: .", '" ~ " cs¡ cs¡ '" :-0 o "" L Registrations will NOT be processed unless accompanied by proper payment. Only CREDrr CARD payments may be faxed to 416-971-9372 REFUND POUCY: Cai1œllations must ~ requested in wiiting on or befòre September 19, 2003. An ~dininjstration fee of $65.00 (includes GST) will appiy. REGISTRATION INQUIRIES: Gwe~ Rideout. 1-877-426·6527 or 416-971-9856,-Ext. 330 ., Fax: 416-971- 9372 Emaìi: conference@amo.munirom.com ACCOMMODATIONS: A Room Block has been set aside at the Holiday Inn, Samia. For reservations, calt the Holiday Inn Central Reservations Number at 1-800-524-8436 and refer to uAMO ConferenceR. 0 " I I 1 \ ! I I I ¡ ; , f i , ¡ ! BB/27/B3 22:15:46 EST; ASSOCIATION OF?-} AUG-27-03 WED 12:38 PM 260 519 633 7661 CLERK-Elgin Co Page ElEI4 FAX NO. 416 971 6191 P. 03 __".........._ M'__~_"_...'__·-'...__......-------. \ r. . ',,1 ",.c,:: \, ~~'¡.I(~~J "i, ,-¡:. \ ,~.... ' ' ,;,;,;1,!. '\ L,ì·. . ~~j..,..~ l,~:,¡ ,~i., . ¡\,',¡"ìM.\..,.,tf¡,iluJ!,¡,]·,I,:,r'>',f\)¡,L.U¡" 3~3 Uuv(õr 'lly Ave., Suit!} 1701 1 oIMIO. Ofìbti~ M!iG 1~lì .2003 / (GlllÜícs ¡md n~g;G~1S &. .5:1ì£1e ì'icr AiViO / 1-1ur,ki~~lit¡~s C~"krën'G ) , ~ ~ "':;\G' ......., ~' ,-11 f:, If ,t .' ! i ,'" "' . -'I' ,f '0.' t 1<íí~)t'¡;r'."N ..ouJ"luunen ' -- County of Lambton 1;;1 {<tif,) !:1íl-m~:!\J Hi'{ 1-4;'1;-6:;27 ; xl 330 ~ r.r.;U'>ItYCE LN.mfCrN -_.......~-_.~... ...~~~~--~~~.........----"~ ú~-;tobEH' SH'T 2003 ~'lo{w~~tl,)wr., Qi11t¡nio YOII (ll"elllvitetl to regi~fer for (In IS-hole golfgllllle. .."..0 tim,"~> h¡;,g1n (,t: 12 noon Cost $SQJI!l per person (includes '18110les of golf, cart and tax - GST# R106732944) Y 011 may n:;gì;'tuf as ~n individual Of a~ a team. N¡lmr:;; .~ ,.~-_..~~"-~' ,-~~_. ~---~~.....----., -----,_.~ MtlIllt',¡¡¡lity: ¡\d,!rc.,,'iS: ('ily, Prvvìo.cc: 'o;¡!nJ ('otl~: TdC'j}11Onë: ...___.,~_ _'"____".~_~._. ._..,..,.--.__fl _ ,,_._J' ~______. _ ____MO__.. .,.-., ,._-~.~,.- _..,....__."w.._~".....------',''''.---ft,,_..-· "-~~ ~-"-"'--' y..,._M",.._M~__'_U Fax:....__,_.",... IJ.Jn;1iI:__~~'_M~ Cülf(>ts' N.uu'!'s: ("!(!,ll.~1f print) \) .--"..------ ---.. .-----.-- .\) _on' __ _____-_ ...--- ...------ 2)_._____. 4) _._____ --,- .-~_.-."- Pka'"ß 1Hi.ìku Ch0(jUIJ: plíyi.\bl~ tD~ As.\'o,·iulÏ011 oJ AlImicipalities øf Olltario 393 Univcrsily Ave., Suhe 1701 Toronto, Ontario M5G 1E6 t .' CREr11T CARD: .. --: .. .. ~~_c.Äf¡D¡¡:_1 NAME ON CARO: I'XI'IRY DATE: O-VISA o J MasterCard 0 - Amßrican Expres.s .-- ,~_.,"~ ,--- ,.._~ -- .--..,.,-....- --. ~--~. -..--.. .._,.,_._,.,.~_...,. SIGN^TURE: ....--.,--.. -. ..-.'- <>'1'\\ \" \'\ " ''':: ~ \ ., ., I .;' , ~ I ~ I l'~', ;: Space is limited ,\'0 please REGISTER Earlyl ~-_.. ~- In'lu!r/e!''i G\"rCJI Hickout q, Tel~ 4t6~971-9aS6 E"t..3JO" ll~mail: ~t9-CtHJi(¡i}~,~ºh:OH\.~.,m.ll. _~_"~""T.",.".,_\....,.....-""""'''''''- 186 ---_.,...-~,~,~ -----, .- B8/27/B3 22:16:23 EST: ASSO~IATION OF?-) 519 633 7661 ~LERH-Elgin ~D Page BB5 AUG-27-03 WED 12:38 PM 260 FAX NO. 416 971 6191 p, 04 \ [I". m·,',·, ,/;,1;, \. . f, A\lW¡, ' ft.,,\,1 hI:] ,II ;,1 .\;,JI'¡' ¡:'.I:.I¡\'~ IIi ()\\I",iu 2003 Counties and Regions & Singlo Tier Municipalities Annual Conference .., ~ ' , ï;i,~GISTRATION PRE-CONFERENCE ACTIVITIES Boat Cruise or Walking Tour Sunday, October 5, 2003 j¡,^I'I~ 1t& ~ (~Q\Hlry ~)¡.: IAMIJTON You am invited to regisler for your choicaof prc"arriv31 a(;Uvity. P¡ease solect one by checking the appropriate box. L.J B<,at Cruise Como S¡li1 Awayl Jump on board tilt> Due D'Orleana and enjoy a two hour cruise on the scenic St. CI~ir l~ivG'. D"pJdinC/ P"Jflt /iidw"rd by bu'i at 1:30 p.m., the group will travel a short distance to Sarni~ where they w!ll bo;;rd tho Due ;!1nd set ~~il at 2 p.m, Th" Due O'Orleans orrers a uniquo view from Lambton's cho,¡';h,xl wHt,)[Ways. Join us önd see firsllland wI,y lambton is Bluewatcr Countrý! Cost: $15.00 cach. 0' [~] Walking Tour I/~I'''y 7",;1. fo YO<r...Thc Lambton County Region~1 Trail Sy$lem project is supp0l1cd by tho Cnwlty of ¡."mblon ",,<I oll"r. more than 100kilometrcs of off-road reGrcalional trails. Join us as we depart PoInt f;¡l;voll'd by bus At 1:30 p.rn.. and travel a ..hort distanco tc) Samia's "Howard Watson Nature Trail". The 1.5 kill. Irnil will !,lk" us on û juumoy through a combination 01 urb¡m and rural areas. A nalur~list will join us on thl" IIOhl slroll, and will point out p¡'only offiorn and launa that awni! you! No fee is required for sign-up. [mTGiif¡;;'f;,"f[iiT~~ í-';\i~Mè:1FSFOÙ NAME MIJNiCII'AI.ITY/O{GANIZATION , ,..~--..._--_............---- ~. ._,~- .,........~,.~._~n.....----'- ADorU-::SB CITY PROVINCE ___,."_ ~~_.~__. ~r~~_· _....,,- r(ì~r^L CDQË TELEPI lONE FAX Plo",,!) m"illh.. complol'd form ~nd p~YlT\ent (il applicablo) 10: Association of Municipalities 01 Ontario 393 University Ave., Suite 1701 Toronto, Ontario M5G 1EG P¡{HlfrO mukc ch(lr¡U~ paYé1ble to "Assoe;íalion of Mtlnic;îpalitics of Ontarion - For credit card paymÐni$, please C'Hil¡1]e;.'t\3 thé foUowlng: . ,"'"""^""__ ._-C-"'_O """'i"'RD .-ll_ ^",rn~ ""'~" .. .~j.~*i\iJ:~·~~~,. '.~=~-'::~.~' -...------===-... .. '--j J'xplrygilh"-'_.__...__ ---.-..-.... .' ' ~.~ìjQ.0ij~~J,~Çf.:;..__.~,...---------'" ~_ _~~_~_~.w~______.·______~~~ ' . Only p.1ÿfficnts by credit card may bo f""ed to 416-971-9372 Spa"" i$ IImitod M plcase REGISTER EARL Y1 !J1mlilli~t';, LlnÕ'!. Kerwin Tel: 519-845-0801 c:tt. 321 amaH; ~!W¡I"1@c01.J!)t\1~I,)mb1,?,!..~:.! 01' $LI;;an Copley Tél~ 519~845-oB01 cxt. 302 ems": g~.2!2£QpJmL@ç;ountv-I;;!l!1bton,Q!1.E! >!'~\:,?venj$ nod timt::s. :¡:¡rc 5ub~ecl to chi':!ngc. Parlicipal)ts w111 be nolHied of SL1cb Chom!]é. Suses will depart rrom rhe rrQnt door ;:It tho HoJidflY Inn. 187 -- -----~........~-~_. 'WHEREAS the practice of electing Wardens for the County of Elgin and sitting for a two- year term has been established as acceptable, over the traditional long-standing one-year term; and, WHEREAS, in an environment where policy is the foundation that is necessary to accomplish the work that we do on behalf of the public, in a timely and organized fashion; THEREFORE BE IT RESOLVED, that a lifetime limit of two terms be established for the Office of Warden of Elgin County; and, THAT this policy be added to the policy manual with an additional clause that will show it may be amended if necessary by the unanimous consent of Council as situations may arise; and, THAT this policy be deemed retroactive." Where as The practice of electing Wardens for the. County of Elgin and sitting for a two year term has been established as acceptable, over the traditional long standing one year tern], Where as In a environment where policy is the foundation that is necessary to accomplish the work that we do on behalf of the public, in a timely and organized fushion.. There for be it resolved That a life time limit of two terms be established fur the office of Warden of Elgin County. And that this policy be added to the policy manna! with a additional clause that will allow it to be amended ifnecessary by the unanimous consent of council as situations may arise. ¡q", Å. +( ~ 1-- "[hl-' rpo Lv, \3.c D"'-......~ ~ 1?r.:.+IZO.,q..J :v,""