02 - March 11, 2020 Terrace Lodge Redevelopment Fundraising Committee Minutesuw ,
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Meeting: Terrace Lodge Redevelopment Fundraising Committee
Date: March 11, 2020
Time: 8:00 a.m.
Location: Terrace Lodge Long Term Care Home, Chapel
Attendees: Dominique Giguere, Deputy Mayor - Township of Malahide
Kay Haines, Terrace Lodge Auxiliary
Muriel Carrel, Community Member
Ruth Anne Perrin, Community Member
Jamie Chapman, Councillor - Town of Aylmer
Staff: Julie Gonyou, Chief Administrative Officer
Tanya Noble, Manager of Program and Therapy Services
Megan Shannon, Legislative Services Coordinator
Melissa Schneider, Communications and Engagement Coordinator
Regrets: Susan Chilcott, Municipality of Bayham
Pete Barbour, Town of Aylmer
Fiona Roberts, Municipality of Central Elgin
MINUTES
1. Call to Order
The Terrace Lodge Redevelopment Fundraising Committee met this 11'h day of March, 2020 at
Terrace Lodge Long Term Care Home. The meeting was called to order at 8:00 a.m.
2. Review of Agenda
Resolved that the agenda be approved as presented.
3. Adoption of Minutes — February 12, 2020
Moved by: Ruth Anne Perrin
Seconded by: Kay Haines
Resolved that the minutes from the meeting held on February 12, 2020 be approved.
- Motion Carried.
4. Prospective Donors
The Chair deferred this item to a future meeting.
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County Warden sent letters to Town of Aylmer, Township of Malahide, Municipality of Bayham, and
Municipality of Central Elgin requesting their assistance identifying individuals to apply to serve on
the Fundraising Committee.
An advertisement for vacant positions on the Terrace Lodge Redevelopment Fundraising
Committee were posted on the County's website, through various social media platforms and paid
advertisements were featured in local newspapers.
County Chief Administrative Officer will request that the Warden send additional letters to all of
Elgin County's partner municipalities.
6. Items List & Cost Update — Fundraising Spreadsheet
The Chair deferred this item to a future meeting. The members of the committee reviewed the list
and provided clarification to new members. Some items needed some explanation and rationale in
order to be fully supported and justified as part of the campaign. It was agreed that in the catalogue,
each item would include a brief description, the purpose of the item, and a brief explanation of the
benefits associated with the item. Staff will work on developing these descriptive paragraphs and
include them in the spreadsheet in preparation for the catalogue.
7. Budget & Project Plan Update
Committee Chair presented the campaign framework and proposed fund development budget over
three (3) years. This presentation was shared with the Terrace Lodge Redevelopment Committee
on March 10, 2020. (attached)
Items on the fundraising list were discussed. The Terrace Lodge Pool is not available to the public
and is not something that is used frequently by residents. The Fundraising Committee is not able to
support the pool/change rooms component of the project as part of their campaign.
Moved by: Ruth Anne Perrin
Seconded by: Muriel Carrel
Resolved that the report from Committee Chair Giguere entitled "Fundraising Update and Proposal"
dated March 10, 2020, be received; and that the preliminary budget, including an upper limit cost
ratio of 4% be approved as presented.
Motion Carried.
8. Correspondence:
None.
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Progressive by Nature
None.
10. Next Meeting Date
April 20, 2020 at 8:00 a.m. at the Terrace Lodge Chapel. Calendar invitations will be sent.
11. Adjournment
Moved by: Kay Haines
Seconded by: Ruth Anne Perrin
Resolved that the meeting adjourn at 9:10 a.m. to meet again on April 20, 2020 at 8:00 a.m.
Motion Carried.
Julie Gonyou,
Chief Administrative Officer/Clerk.
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