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04 - August 24, 2020 Terrace Lodge Redevelopment Fundraising Committee MinutesElginCour-11-N, J Progrby Nature Meeting: Terrace Lodge Redevelopment Fundraising Committee Date: August 24, 2020 Time: 3:30 p.m. Location: Port Bruce Pavilion Attendees: Dominique Giguere, Deputy Mayor - Township of Malahide Kay Haines, Terrace Lodge Auxiliary Peter Barbour, Councillor — Town of Aylmer Ruth Anne Perrin, Community Member Kay Haines, Community Member Jim Jenkins Community Member Richard Kisuule, Community Member Jamie Chapman, Community Member Staff: Michele Harris, Director of Homes and Seniors Services Tonya Noble, Manager of Program and Therapy Services Katherine Thompson, Supervisor of Legislative Services and Community Relations Regrets: Julie Gonyou, Chief Administrative Officer Fiona Roberts, Municipality of Central Elgin Muriel Carrel, Community Member MINUTES 1. Call to Order The Terrace Lodge Redevelopment Fundraising Committee met this 24'h day of August, 2020 at the Port Bruce Pavilion. The meeting was called to order at 3:32 p.m. 2. Introductions Since the Committee last met, County Council approved the appointment of three (3) new members to the Committee: Richard Kisuule, Jamie Chapman and Jim Jenkins. These members introduced themselves to existing members and staff supports. 3. Review of Agenda Moved by: Kay Haines Seconded by: Ruth Ann Perrin Councillor Giguere asked to add a discussion about reaching out to Andrew Gunn to "New Business" and asked that that a motion be introduced to officially appoint Jamie Chapman as a Community Member instead of a Council Representative as the Committee Terms of Reference only allow for one (1) representative per Local Municipal Council. Elgin 0 U-1-11-1117-11-11 iii,,_-Y Progressive by Nature Resolved that the agenda be approved as revised. 4. Adoption of Minutes — June 25, 2020 Moved by: Pete Barbour Seconded by: Ruth Ann Perrin Resolved that the minutes from the meeting held on June 25, 2020 be approved. Motion Carried. 5. Motion to Accept a Community Member Councillor Jamie Chapman agreed to be appointed to the Committee as a Community Representative instead of a Council Representative in accordance with the Committee's Terms of Reference. The Committee welcomed Ms. Chapman. Moved by: Pete Barbour Seconded by: Kay Haines Resolved that Jamie Chapman be appointed to the Terrace Lodge Redevelopment Fundraising Committee as a Community Member. - Motion Carried. 6. Terrace Lodge Redevelopment Update The Director of Homes and Seniors Services presented a report updating the Committee on activities and progress of the Redevelopment Steering Committee including Elgin County Council's decision to incorporate design changes to address COVID-19 concerns including oxygen, negative pressure rooms, dining room revisions as decided at the August 11, 2020 Council meeting. Ground breaking is scheduled for December. 7. Campaign Timelines — Kick-off Councillor Giguere informed the Committee that she had met with the Redevelopment Steering Committee Chair and they had come to the consensus that the Fundraising Campaign should correspond with the ground breaking. After some discussion the Committee decided that December 1, 2020 should be the campaign kick-off date. December 1, 2020 Kick-off. Moved by: Kay Haines Seconded by: Jim Jenkins 'Elgin GA.() 1-1 l1111-T Progressive by Nature Resolved that launch the Terrace Lodge Redevelopment Fundraising Campaign be scheduled for December 1, 2020 dependent upon any unforeseen COVID-19 related delays. - Motion Carried. 8. Design printing and Advertising Partnership with Aylmer Express Councillor Giguere met with the Aylmer Express regarding the campaign. The Aylmer Express has agreed to provide design, print and advertising services for free. This does not preclude the Committee from partnering with other organizations. Moved by: Jamie Chapman Seconded by: Richard Kisuule Resolved that the Terrace Lodge Redevelopment Fundraising Committee partner with the Aylmer Express for print, design and advertising services. - Motion Carried. 9. Online Catalogue Design Update Katherine and Tanya have been working on collecting photos and descriptions and will work towards a December 1, 2020 deadline. Councillor Giguere will talk to the Aylmer Express to see if they have stock photos that could be used in a physical catalogue and shared so that online matches with the physical. 10. Future Meetings The Committee set meeting times and dates for the next three (3) months. The Committee will meet at 7:OOp.m. every 4th Monday of the month in September, October and November. An Aylmer or Malahide location to be determined. 11. Other Business Councillor Giguere asked the Committee's permission to approach Andrew Gunn, Manager of the Donna Bushell Estate for advice surrounding the Fundraising Campaign. Mr. Gunn is a prominent local philanthropist with a great deal of experience in charitable giving. The Committee agreed to invite Mr. Gunn to a future meeting to get his advice. 12. Next Meeting Date Monday September 28, 7:00 p.m. Location to be confirmed. r r y, Progressive by Nature 13. Adjournment Moved by: Jim Jenkins Seconded by: Jamie Chapman Resolved that the meeting adjourn at 4:32 p.m. to meet again on September 28, 2020 at 7:00 p.m. Qyt� 6,bn-q� Julie Gonyou, Chief Administrative Officer/Clerk. Motion Carried. Dominique Giguere, Chair.