04 - April 26, 2021 Terrace Lodge Redevelopment Committee Meeting MinutesElginCouaty
Progressive by Nature
Meeting: Terrace Lodge Redevelopment Fundraising Committee
Date:
April 26, 2021
Time:
1:00 P.M.
Location:
Virtual
Attendees: Dominique Giguere, Deputy Mayor - Township of Malahide, Chair
Kay Haines, Terrace Lodge Auxiliary
Jim Jenkins, Community Member
Jamie Chapman, Community Member
Ruth Anne Perrin, Community Member
Richard Kisuule, Community Member
Staff: Katherine Thompson, Manager of Administrative Services/Deputy Clerk
Jennifer Ford, Manager of Finance/Deputy Treasurer
Megan Shannon, Legislative Services Coordinator
Tanya Noble, Manager of Program Therapy Services
Regrets: Julie Gonyou, Chief Administrative Officer
Michele Harris, Director of Homes and Seniors Services
Peter Barbour, Councillor — Town of Aylmer
Fiona Wynn, Councillor — Municipality of Central Elgin
MINUTES
1. Call to Order
The Terrace Lodge Redevelopment Fundraising Committee met this 26'h day of April. All
members participated electronically. The meeting was called to order at 1:07 p.m.
2. Review of Agenda
Moved by: Jamie Chapman
Seconded by: Ruth Anne Perrin
Resolved that the agenda be approved.
Yes
No
Abstain
Jamie Chapman
Yes
Richard Kisuule
Yes
Ruth Anne Perrin
Yes
Jim Jenkins
Yes
Kay Haines
Dominique Gi uere
Yes
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1 15 10 10 1
Motion Carried.
3. Adoption of Minutes — March 15, 2021
Moved by: Jim Jenkins
Seconded by: Richard Kisuule
Resolved that the minutes from the meeting held on March 15, 2021 be approved.
Yes
No
Abstain
Jamie Chapman
Yes
Richard Kisuule
Yes
Ruth Anne Perrin
Yes
Jim Jenkins
Yes
Kay Haines
Dominique Gi uere
Yes
5
0
0
Motion Carried.
4. Disclosure of Pecuniary Interest
None.
5. Donation Update
The Manager of Financial Services/Deputy Treasurer provided an update regarding donations
received to date by the campaign.
6. Media/Advertising Update
Councillor Giguere provided an update regarding media/advertising. Councillor Giguere
recognized the feature and ad in the Dorchester Sign Post for the campaign. Councillor Giguere
thanked Jim Jenkins for coordinating the feature and donating the ad to promote the campaign.
The Committee will continue to look for these opportunities to promote the campaign. Jamie
Chapman suggested having the advertisement in Elgin This Month. Katherine will reach out to
the local newspaper for contact information. Councillor Giguere mentioned that the themed ads
in the Aylmer Express have begun these themed ads will increased campaign awareness. Each
theme will run on a two -month cycle. Tanya Noble advised that she will include the ad in the
upcoming County of Elgin Homes Newsletter. The Homes Newsletter is emailed and mailed to
the residents and their families. Katherine will send the ad to Tanya.
7. Action Items, Follow-up
a. Insert Utility Bills
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Richard Kisuule advised that he is waiting for a response from EPCOR and Sifton Homes
regarding inserting campaign information into utility bills. Richard will provide an update
at the next meeting.
b. Donation Boxes
Councillor Giguere advised the Committee that there would be a cost to produce the
donation boxes. The Committee has to be mindful of this expense and merchants opting
to use contactless form of payments instead as a result of the COVID-19 pandemic.
Councillor Giguere suggested that the Committee invest in donation boxes later on in the
campaign. Katherine advised that the donation boxes at local businesses are an option
from a Financial Services perspective.
c. Request for Donation from Malahide Township
Councillor Giguere advised that the Township of Malahide will be waving the $150.00 fee
for the meetings held at South Dorchester Community Hall for previous meetings. She
thanked the generosity of Malahide Council.
d. Website Updates
Councillor Giguere mentioned that Katherine made changes to the website including
adding a spring themed section to the catalogue to correspond with the Aylmer Express
ads.
e. Thank You Cards Update
Councillor Giguere mentioned that she received smaller thank you cards from Aylmer
Express. Committee members are asked to reach out to Councillor Giguere for these.
8. New Business
a. Raffle 50/50 Online
Councillor Giguere discussed the idea of having an online 50/50 raffle for the campaign.
Katherine mentioned that there is a company that assists in creating and branding this.
Katherine advised that staff can investigate the company further. Councillor Giguere
advised that there would be a fee to initiate an online 50/50 raffle.
Moved by: Jaime Chapman
Seconded by: Richard Kisuule
Resolved that the Committee pursue and initiate the process to use an online 50/50
raffle.
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Yes
No
Abstain
Jamie Chapman
Yes
Richard Kisuule
Yes
Ruth Anne Perrin
Yes
Jim Jenkins
Yes
Kay Haines
Dominique Gi uere
Yes
5
0
0
Motion Carried.
b. Campaign Progress Event
Councillor Giguere discussed the idea of having an event at Terrace Lodge to share the
campaign's progress. The Committee would place a sticker on the heart of the sign at
Terrace Lodge. The event would be an opportunity to thank all of the donors so far. The
event would also generate media attention. Councillor Giguere advised that Aylmer
Express is interested in having a donation cheque photo -op at the event. Jamie and
Richard suggested that the Committee has the event when the campaign hits the
$50,000 milestone. Jamie mentioned that reaching this milestone would create more
excitement about the campaign's progress. The Committee agreed to initiate the event
to be held at a later date. Councillor Giguere will consult with McBain Signs about the
sticker for the sign.
9. Closed Session
Moved by: Jim Jenkins
Seconded by: Ruth Anne Perrin
Resolved that we do now move into Closed Session to discuss matters related Municipal Act
Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local
board employees — Donor Outreach Update.
Yes
No
Abstain
Jamie Chapman
Yes
Richard Kisuule
Yes
Ruth Anne Perrin
Yes
Jim Jenkins
Yes
Kay Haines
Dominique Gi uere
Yes
5
0
0
Motion Carried.
Moved by: Jim Jenkins
Seconded by: Ruth Anne Perrin
Progressive by Nature
Yes
No
Abstain
Jamie Chapman
Yes
Richard Kisuule
Yes
Ruth Anne Perrin
Yes
Jim Jenkins
Yes
Kay Haines
Dominique Gigubre
Yes
5
0
0
Motion Carried.
Moved by: Richard Kisuule
Seconded by: Jamie Chapman
Resolved that the confidential report titled Donor Out Reach Update be received and filed.
Yes
No
Abstain
Jamie Chapman
Yes
Richard Kisuule
Yes
Ruth Anne Perrin
Yes
Jim Jenkins
Yes
Kay Haines
Dominique Gigu6re
Yes
5
0
0
Motion Carried.
10. Next Meeting Date
Monday May 17, 2021 at 10:00 a.m. *Tentative*
11. Adjourn
Moved by: Jim Jenkins
Seconded by: Ruth Ann Perrin
Resolved that we do now adjourn at 2:17 p.m. to meet again on May 17, 2021 at 10:00 a.m.
Yes
No
Abstain
Jamie Chapman
Yes
Richard Kisuule
Yes
Ruth Anne Perrin
Yes
Jim Jenkins
Yes
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Kay Haines
Dominique Gi uere
Yes
5
0
0
Julie Gonyou
Chief Administrative Officer.
Motion Carried.
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Dominique Giguer ,
Chair.