03 - October 27, 2020 Budget Committee MinutesCouncil Budget Committee
Meeting Minutes
Elgin County Administration Building
Council Chambers/Webex
October 27, 2020 at 11.30 A.M.
ATTENDEES: Warden Dave Mennill (Budget Committee Chair)
Councillor Mary French (Budget Committee Member)
Councillor Ed Ketchabaw (Budget Committee Member)
Councillor Dominique Giguere (Budget Committee Member)
Jim Bundschuh, Director of Financial Services
Julie Gonyou, Chief Administrative Officer
Katherine Thompson, Supervisor of Legislative Services
Jennifer Ford, Senior Financial Analyst
Lisa Czupryna, Senior Financial Analyst
Mathew Waite, Financial Analyst
Carolyn Krahn, Legislative Services Coordinator
1. CALL TO ORDER
The Council Budget Committee met this 27th day of October, 2020 in the Council
Chambers, at the County Administration Building, St. Thomas at 11.40 a.m.
2. APPROVAL OF THE AGENDA
Moved by: Councillor Ketchabaw
Seconded by: Councillor Giguere
RESOLVED THAT the agenda be approved as presented.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Giguere
Yes
Councillor Ketchabaw
Yes
Warden Mennill
Yes
4
0
- Motion Carried.
3. APPROVAL OF THE MINUTES
Moved by: Councillor Giguere
Seconded by: Councillor French
RESOLVED THAT the minutes of the meeting held on January 29, 2020 be
approved.
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Mennill
Yes
4
0
- Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST
None.
5. DELEGATIONS
None.
6. BRIEFINGS AND REPORTS
6.1 2021 Budget Reviewand Approval Stages — Chief Administrative
Officer
The Chief Administrative Officer provided an overview of the Budget
Review and Approval Stages. The Committee reviewed and established
key dates for meetings and activities, and expressed their support for
increasing transparency in the budget process.
6.2 Reviewof Departmental Presentation Template — Chief
Administrative Officer
The Chief Administrative Officer presented the Departmental Presentation
Template for the Committee's review and sought the Committee's
feedback for changes to ensure alignment with the Committee's
expectations and the Elgin County 2021 Budget "Investing in our
Community' 2021 Budget Review and Approval Stages document.
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The Committee expressed their support for the proposed approach to
presenting the budget and were confident that this template will allow the
Committee to make better decisions and that the presentations will help
the public to better understand the decisions that are made.
In addition to the ten (10) year forecast, the Committee would also like to
see actuals from the past two (2) years.
DATE OF NEXT MEETING
The Committee reviewed the proposed meeting schedule.
November 9, 2020
November 24, 2020
December 10, 2020
January 12, 2021
January 12, 2021
January 26, 2021
February 9, 2021
ADJOURNMENT
Departmental Budget Review
Departmental Budget Review #2
Consolidated Budget Review
Council Meeting: Budget Overview
Council Follow-up
Review final details of Capital and Operating ten-year
plans and set proposed tax rates
Council Meeting: Approval of Operating and Capital
budgets and tax rates
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
Resolved that we do now adjourn at 12.26 p.m. to meet again on November 9,
2020 at 9.00 a.m .
Recorded Vote
Yes
No
Councillor French
Yes
Councillor Gi uere
Yes
Councillor Ketchabaw
Yes
Warden Mennill
Yes
4
0
- Motion Carried.
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Julie Gonyou, '
�hief Administrative Officer.
Dave Mennill,
Chair.