04 - April 20, 2021 Budget Committee Minutes
Council Budget Committee
Meeting Minutes
Virtual Meeting via Webex
April 20, 2021 at 1:00 P.M.
ATTENDEES: Warden Tom Marks (Budget Committee Chair)
Councillor Mary French (Budget Committee Member)
Councillor Ed Ketchabaw (Budget Committee Member)
Jim Bundschuh, Director of Financial Services
Julie Gonyou, Chief Administrative Officer
Brian Masschaele, Director of Community and Cultural Services
Jeff VanRybroeck, CEMC/Fire Training Officer
Jennifer Ford, Manager of Financial Services/Deputy Treasurer
Lisa Czupryna, Senior Financial Analyst
Mathew Waite, Financial Analyst
Katherine Thompson, Supervisor of Legislative Services
Carolyn Krahn, Legislative Services Coordinator
1.CALL TO ORDER
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The Council Budget Committee met this 20 day of April, 2021 at 1:00 p.m.
2.APPROVAL OF THE AGENDA
Moved by: Councillor French
Seconded by: Councillor
RESOLVED THAT the agenda be approved as presented.
Recorded Vote
Yes No
Councillor French Yes
Councillor Yes
Councillor Ketchabaw Yes
Warden MarksYes
4 0
-Motion Carried.
3. APPROVAL OF THE MINUTES
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
RESOLVED THAT the minutes of the meeting held on February 9, 2021 be
approved.
Recorded Vote
Yes No
Councillor French Yes
CouncillorYes
Councillor Ketchabaw Yes
WardenMarksYes
4 0
- Motion Carried.
4. DISCLOSURE OF PECUNIARY INTEREST
None.
5. DELEGATIONS
None.
6. BRIEFINGS AND REPORTS
6.1 Draft 2020 Annual Report – Manager of Administrative Services
The Director of Financial Services and Manager of Administrative Services
presented a draft of the 2020 Annual Report. The Annual Report will be
published as an interactive webpage and will provide residents of Elgin with an
easy-to-understand synopsis of the financial details found in the Financial
Information Return (FIR).
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
RESOLVED THAT with the Committee’s support and endorsement, the 2020
Annual Report be presented to County Council at the second meeting in May.
Recorded Vote
Yes No
Councillor French Yes
Councillor Yes
Councillor Ketchabaw Yes
Warden MarksYes
4 0
- Motion Carried.
6.2 Budget Adjustments – Director of Financial Services
The Director of Financial Services presented changes to the budget since its
approval by Council in February 2021. These changes have created the
opportunity to adjust the budget to reduce net spend by $550,000.
Moved by: Councillor Ketchabaw
Seconded by: Councillor French
WHEREAS the Committee has thoroughly reviewed the financial information;
THEREFORE BE IT RESOLVED THAT the budget adjustments be presented to
Council once the 2020 actuals are available.
Recorded Vote
Yes No
Councillor French Yes
Councillor Yes
Councillor Ketchabaw Yes
Warden MarksYes
4 0
- Motion Carried.
6.3 2021 First Quarter Performance – Director of Financial Services
The Director of Financial Services presented the 2021 First Quarter
Performance. The budget comparison shows a favourable year-to-date
performance of $176,000.
Moved by: Councillor
Seconded by: Councillor French
RESOLVED THAT the April 15, 2021, report titled, 2021 1st Quarter
Performance, submitted by the Director of Financial Services, be received and
filed for information.
Recorded Vote
Yes No
Councillor French Yes
Councillor Yes
Councillor Ketchabaw Yes
Warden MarksYes
40
-MotionCarried.
7.OTHER BUSINESS
None.
8.CORRESPONDENCE
None.
9.DATE OF NEXT MEETING
The Committee will meet again in late July or early August.
10.ADJOURNMENT
Moved by: Councillor French
Seconded by: Councillor Ketchabaw
Resolved that we do now adjourn at 1:37 p.m.
Recorded Vote
Yes No
Councillor French Yes
Councillor Yes
Councillor Ketchabaw Yes
Warden MarksYes
4 0
-Motion Carried.
______
Julie Gonyou, Tom Marks,
Chief Administrative Officer. Chair.