03 - October 8, 2020 Connectivity Committee Minutesrv�"YUl)i)f)f///C
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Meeting: Connectivity Committee
Date: October 8, 2020
Time: 1.00 P.M.
Location: Webex
Attendees: Tom Marks, Councillor and Committee Chair
Dom inique Giguere, Councillor and Committee Vice Chair
Dave Mennill, Warden
Justin Pennings, Community Member
Mike Andrews, Community Member
Regrets: Joshua Kiirya, Community Member
Shawn Southern, Community Member
Staff: Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Alan Smith, General Manager of Economic Development
Al Reitsma, Manager of Information Technology
Cecil Coxen, IT Manager — Township of Malahide
Katherine Thompson, Supervisor of Legislative Services
Carolyn Krahn, Legislative Services Coordinator
MINUTES
1. Call to Order
The Connectivity Committee met this 8t" day of October, 2020. The meeting was
called to order at 1.00 p.m.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
3. Approval of Agenda
Moved by: Warden Mennill
Seconded by: Mike Andrews
Resolved that the agenda be approved as presented.
Recorded Vote
Yes
No
Councillor Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Justin Pennings
Yes
Mike Andrews
Yes
Warden Mennill
Yes
5
0
- Motion Carried.
4. Adoption of September 22, 2020 Minutes
Moved by: Justin Pennings
Seconded by: Councillor Giguere
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Councillor Tom Marks
Yes
Councillor Dom ini ue Gi uere
Yes
Justin Pennings
Yes
Mike Andrews
Yes
Warden Mennill
Yes
5
0
- Motion Carried.
5. SWIFT Update — Barry Field
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Barry Field provided an overview of the SWIFT Project, including SWIFT's
procurement approach, technology choices, the project status for Elgin County,
targeted outcomes, the current situation, what areas SWIFT will address, and
opportunities for additional broadband funding.
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6. Reviewing the Action Plan
The Chief Administrative Officer presented the Committee's Action Plan, which
was developed at the previous meeting, and the Committee provided feedback to
finalize the plan.
As a part of the Committee's Action Plan, the Manager of IT presented a draft
Elgin County Connectivity Committee Internet Survey, and the Committee
provided feedback.
The Chief Administrative Officer recommended that the Manager of IT consult
with the Director of Community and Cultural Services to discuss privacy concerns
regarding the collection of personal information, specifically residents' home
addresses.
Based on the Committee's feedback, the survey will be updated and posted. A
promotional plan will be developed and implemented. In consultation with the
Local Municipalities, paper copies of the survey will be made available at various
locations throughout Elgin County.
7. Date of Next Meeting
The Committee will meet again on Thursday, October 22 at 1.00 p.m.
8. Adjournment
Moved by: Justin Pennings
Seconded by: Councillor Giguere
Resolved that the meeting adjourn at 2.26 p.m.
Recorded Vote
Yes
No
Councillor Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Justin Pennin s
Yes
Mike Andrews
Yes
4
0
- Motion Carried.
vim,
Julie Gonyou,
Chief Administrative Officer/Clerk
Ton6 Marks
Chair.
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