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04 - October 22, 2020 Connectivity Committee Minutesrv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 1.;1, J In Meeting: Connectivity Committee Date: October 22, 2020 Time: 1.00 P.M. Location: Webex Attendees: Tom Marks, Councillor and Committee Chair Dom inique Giguere, Councillor and Committee Vice Chair Dave Mennill, Warden Justin Pennings, Community Member Mike Andrews, Community Member Shawn Southern, Community Member Regrets: Joshua Kiirya, Community Member Staff: Julie Gonyou, Chief Administrative Officer Jim Bundschuh, Director of Financial Services Alan Smith, General Manager of Economic Development Al Reitsma, Manager of Information Technology Cecil Coxen, IT Manager — Township of Malahide Katherine Thompson, Supervisor of Legislative Services Carolyn Krahn, Legislative Services Coordinator MINUTES 1. Call to Order The Connectivity Committee met this 22nd day of October, 2020. The meeting was called to order at 1.00 p.m. 2. Approval of Agenda Moved by: Warden Mennill Seconded by: Councillor Giguere RESOLVED THAT the agenda be amended to include a report from the Chief Administrative Officer regarding Local Municipal Partner Connectivity Question Responses. Recorded Vote rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In Yes No Mike Andrews Yes Councillor Gi uere Yes Warden Mennill Yes Shawn Southern Yes Justin Pennings Yes Councillor Marks Yes 6 0 - Motion Carried. 3. Adoption of October 8, 2020 Minutes Moved by: Mike Andrews Seconded by: Justin Pennings Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Mike Andrews Yes Councillor Gi uere Yes Warden Mennill Yes Shawn Southern Yes Justin Pennings Yes Councillor Marks Yes 6 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Elgin County Connectivity Committee: Literature Review Erin Braam and Merrill Taylor, Community and Cultural Services, presented profiles of five (5) communities in Ontario and Alberta that have successfully implemented rural broadband Internet projects: Amherstburg, ON; Olds, AB; rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In Chatham, ON; Chapleau First Nations, ON; and Timiskaming and Gogama- Foleyet, ON. Moved by: Warden Mennill Seconded by Justin Pennings RESOLVED THAT the October 15th, 2020 report titled Elgin County Connectivity Committee Literature Review submitted by Erin Braam, Natalie Marlowe and Merrill Taylor, be received and filed for information; and THAT staff be directed to follow up with each community and report back on the type of technology used, the partners involved, the projected and actual costs, funding source breakdown, population density of the community, number of properties served, number of kilometres of fiber installed, and the status of the project. Recorded Vote Yes No Mike Andrews Yes Councillor Gi uere Yes Warden Mennill Yes Shawn Southern Yes Justin Pennin s Yes Councillor Marks Yes 6 0 - Motion Carried. 6. Action Plan Update The Chief Administrative Officer presented an update on the Committee's Action Plan, noting completed actions, ongoing actions, and upcoming activities. Moved by: Councillor Giguere Seconded by: Mike Andrews RESOLVED THAT the Action Plan Update presented by the Chief Administrative Officer be received and filed. rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In Recorded Vote Yes No Mike Andrews Yes Councillor Gi uere Yes Warden Mennill Yes Shawn Southern Yes Justin Pennings Yes Councillor Marks Yes 6 0 - Motion Carried. 7. Local Municipal Partner Connectivity Question Responses The Chief Administrative Officer presented information gathered from Elgin's Local Municipal Partners regarding connectivity in their respective municipalities. The Chief Administrative Officer will continue to collect information from the remaining Local Municipal Partners and report back to the Committee at a later date. 8. Internet Forum The General Manager of Economic Development presented a draft outline of the Rural Internet Forum and sought Committee feedback. The purpose of the Forum is to have a conversation with ISPs about best -practices and to review the general public survey results. The length of the forum will be three (3) hours with two (2) hours for presentations and one (1) hour for facilitated discussion. The first Rural Internet Forum is scheduled for December 3 at 9.00 a.m. A second end user forum to include public feedback will also be considered. 9. Draft Connectivity Survey (Public) Communications Plan The Supervisor of Legislative Services presented the Connectivity Survey Communications Plan, which includes steps to promote the survey to the public. Staff will monitor the survey response. If more promotion is needed, staff will investigate mass mailing options. rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In 10. Draft Internet Service Provider Survey The Supervisor of Legislative Services presented a draft survey for current Internet Service Providers, and Committee Members provided feedback. Staff will update and distribute the survey to local Internet Service Providers. 11. Date of Next Meeting The Committee will meet again on Thursday, November 5 at 1.00 p.m. 12.Adjournment The meeting was adjourned at 2.32 p.m. ri Julie Gonyou Chief Administrative Officer/Clerk To Marks Chair.