04 - October 22, 2020 Connectivity Committee Minutesrv�"YUl)i)f)f///C
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Meeting: Connectivity Committee
Date: October 22, 2020
Time: 1.00 P.M.
Location: Webex
Attendees: Tom Marks, Councillor and Committee Chair
Dom inique Giguere, Councillor and Committee Vice Chair
Dave Mennill, Warden
Justin Pennings, Community Member
Mike Andrews, Community Member
Shawn Southern, Community Member
Regrets: Joshua Kiirya, Community Member
Staff: Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Alan Smith, General Manager of Economic Development
Al Reitsma, Manager of Information Technology
Cecil Coxen, IT Manager — Township of Malahide
Katherine Thompson, Supervisor of Legislative Services
Carolyn Krahn, Legislative Services Coordinator
MINUTES
1. Call to Order
The Connectivity Committee met this 22nd day of October, 2020. The meeting
was called to order at 1.00 p.m.
2. Approval of Agenda
Moved by: Warden Mennill
Seconded by: Councillor Giguere
RESOLVED THAT the agenda be amended to include a report from the Chief
Administrative Officer regarding Local Municipal Partner Connectivity Question
Responses.
Recorded Vote
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Yes
No
Mike Andrews
Yes
Councillor Gi uere
Yes
Warden Mennill
Yes
Shawn Southern
Yes
Justin Pennings
Yes
Councillor Marks
Yes
6
0
- Motion Carried.
3. Adoption of October 8, 2020 Minutes
Moved by: Mike Andrews
Seconded by: Justin Pennings
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Mike Andrews
Yes
Councillor Gi uere
Yes
Warden Mennill
Yes
Shawn Southern
Yes
Justin Pennings
Yes
Councillor Marks
Yes
6
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Elgin County Connectivity Committee: Literature Review
Erin Braam and Merrill Taylor, Community and Cultural Services, presented
profiles of five (5) communities in Ontario and Alberta that have successfully
implemented rural broadband Internet projects: Amherstburg, ON; Olds, AB;
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Chatham, ON; Chapleau First Nations, ON; and Timiskaming and Gogama-
Foleyet, ON.
Moved by: Warden Mennill
Seconded by Justin Pennings
RESOLVED THAT the October 15th, 2020 report titled Elgin County Connectivity
Committee Literature Review submitted by Erin Braam, Natalie Marlowe and
Merrill Taylor, be received and filed for information; and
THAT staff be directed to follow up with each community and report back on the
type of technology used, the partners involved, the projected and actual costs,
funding source breakdown, population density of the community, number of
properties served, number of kilometres of fiber installed, and the status of the
project.
Recorded Vote
Yes
No
Mike Andrews
Yes
Councillor Gi uere
Yes
Warden Mennill
Yes
Shawn Southern
Yes
Justin Pennin s
Yes
Councillor Marks
Yes
6
0
- Motion Carried.
6. Action Plan Update
The Chief Administrative Officer presented an update on the Committee's Action
Plan, noting completed actions, ongoing actions, and upcoming activities.
Moved by: Councillor Giguere
Seconded by: Mike Andrews
RESOLVED THAT the Action Plan Update presented by the Chief Administrative
Officer be received and filed.
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Recorded Vote
Yes
No
Mike Andrews
Yes
Councillor Gi uere
Yes
Warden Mennill
Yes
Shawn Southern
Yes
Justin Pennings
Yes
Councillor Marks
Yes
6
0
- Motion Carried.
7. Local Municipal Partner Connectivity Question Responses
The Chief Administrative Officer presented information gathered from Elgin's
Local Municipal Partners regarding connectivity in their respective municipalities.
The Chief Administrative Officer will continue to collect information from the
remaining Local Municipal Partners and report back to the Committee at a later
date.
8. Internet Forum
The General Manager of Economic Development presented a draft outline of the
Rural Internet Forum and sought Committee feedback. The purpose of the
Forum is to have a conversation with ISPs about best -practices and to review the
general public survey results. The length of the forum will be three (3) hours with
two (2) hours for presentations and one (1) hour for facilitated discussion. The
first Rural Internet Forum is scheduled for December 3 at 9.00 a.m. A second
end user forum to include public feedback will also be considered.
9. Draft Connectivity Survey (Public) Communications Plan
The Supervisor of Legislative Services presented the Connectivity Survey
Communications Plan, which includes steps to promote the survey to the public.
Staff will monitor the survey response. If more promotion is needed, staff will
investigate mass mailing options.
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10. Draft Internet Service Provider Survey
The Supervisor of Legislative Services presented a draft survey for current
Internet Service Providers, and Committee Members provided feedback. Staff
will update and distribute the survey to local Internet Service Providers.
11. Date of Next Meeting
The Committee will meet again on Thursday, November 5 at 1.00 p.m.
12.Adjournment
The meeting was adjourned at 2.32 p.m.
ri
Julie Gonyou
Chief Administrative Officer/Clerk
To Marks
Chair.