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05 - November 5, 2020 Connectivity Committee Minutesrv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 1.;1, J In Meeting: Connectivity Committee Date: November 5, 2020 Time: 1.00 P.M. Location: Webex Attendees: Tom Marks, Councillor and Committee Chair Dom inique Giguere, Councillor and Committee Vice Chair Dave Mennill, Warden Justin Pennings, Community Member Shawn Southern, Community Member Joshua Kiirya, Community Member Regrets: Mike Andrews, Community Member Staff: Julie Gonyou, Chief Administrative Officer Jim Bundschuh, Director of Financial Services Alan Smith, General Manager of Economic Development Al Reitsma, Manager of Information Technology Cecil Coxen, IT Manager — Township of Malahide Katherine Thompson, Supervisor of Legislative Services Carolyn Krahn, Legislative Services Coordinator MINUTES 1. Call to Order The Connectivity Committee met this 5th day of November, 2020. The meeting was called to order at 1.00 p.m. 2. Approval of Agenda Moved by: Warden Mennill Seconded by: Councillor Giguere RESOLVED THAT the agenda be approved as presented. Recorded Vote rv�"YUl)i)f)f///C �^�000 ^AA111�I�IIIII �� Yes No Councillor Giguere Yes Warden Mennill Yes Justin Pennin s Yes Councillor Marks Yes 4 0 - Motion Carried. 3. Adoption of October 22, 2020 Minutes Moved by: Warden Mennill Seconded by: Justin Pennings Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Councillor Gi uere Yes Warden Mennill Yes Justin Pennin s Yes Councillor Marks Yes 4 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Independent Telecommunications Providers Association (ITPA) Presentation Jonathan Holmes, ITPA Executive Director; Grant Roughley, VP Northern Frontenac Telephone Company; and Ian Stevens, CEO Execulink Telecom, presented an overview of the ITPA and provided suggestions about how Elgin can facilitate Fibre -to -the -Home in the County. rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In 6. Action Plan Update —Chief Administrative Officer The Chief Administrative Officer presented an update on the Committee's Action Plan, noting completed actions, ongoing actions, and upcoming activities. 7. Conduit in Road Allowances — Director of Engineering Services The Director of Engineering Services presented an overview of the practices and costs associated with infrastructure opportunities, including the potential implementation of strategic actions such as a "Dig Once" Policy and/or undertaking a review of various County policies and processes to support broadband network expansion to further facilitate increased connectivity throughout the County. 8. Summary of Discussion with Local Municipal Partners —Chief Administrative Officer The Chief Administrative Officer presented an update on the gathering of information from Elgin's seven (7) Local Municipal Partners (Malahide and Aylmer) regarding connectivity in their respective municipalities. 9. Broadband Government Outreach — Director of Financial Services, General Manager of Economic Development. The Director of Financial Services and General Manager of Economic Development summarized the knowledge and resources available at other levels of government and business networks including Thames Valley District School Board; Ontario Ministry of Agriculture, Food and Rural Affairs; Infrastructure Ontario; Canada Infrastructure Bank; Canadian Radio -Television and Telecommunications Commission; St. Thomas District Chamber of Commerce; Aylmer and Area Chamber of Commerce; Southwestern Public Health. rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In 10. Summary of Municipal Broadband Masterclass with Jesse Hirsh Summary — Councillor Giguere (Vice Chair), Legislative Services Coordinator The Vice Chair and Legislative Services Coordinator provided a detailed summary of the Municipal Broadband Master Class led by Jesse Hirsh held on October 21, 2020. 11. Date of Next Meeting The Com m ittee will m eet again on Novem ber 19, 2020 at 10 a.m . 12.Adjournment The meeting adjourned at 2.47 p.m. Julie Gonyou Chief Administrative Officer/Clerk (� 2 //0 1- Tom Marks, Chair.