05 - November 5, 2020 Connectivity Committee Minutesrv�"YUl)i)f)f///C
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Meeting: Connectivity Committee
Date: November 5, 2020
Time: 1.00 P.M.
Location: Webex
Attendees: Tom Marks, Councillor and Committee Chair
Dom inique Giguere, Councillor and Committee Vice Chair
Dave Mennill, Warden
Justin Pennings, Community Member
Shawn Southern, Community Member
Joshua Kiirya, Community Member
Regrets: Mike Andrews, Community Member
Staff: Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Alan Smith, General Manager of Economic Development
Al Reitsma, Manager of Information Technology
Cecil Coxen, IT Manager — Township of Malahide
Katherine Thompson, Supervisor of Legislative Services
Carolyn Krahn, Legislative Services Coordinator
MINUTES
1. Call to Order
The Connectivity Committee met this 5th day of November, 2020. The meeting
was called to order at 1.00 p.m.
2. Approval of Agenda
Moved by: Warden Mennill
Seconded by: Councillor Giguere
RESOLVED THAT the agenda be approved as presented.
Recorded Vote
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Yes
No
Councillor Giguere
Yes
Warden Mennill
Yes
Justin Pennin s
Yes
Councillor Marks
Yes
4
0
- Motion Carried.
3. Adoption of October 22, 2020 Minutes
Moved by: Warden Mennill
Seconded by: Justin Pennings
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Warden Mennill
Yes
Justin Pennin s
Yes
Councillor Marks
Yes
4
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Independent Telecommunications Providers Association (ITPA)
Presentation
Jonathan Holmes, ITPA Executive Director; Grant Roughley, VP Northern
Frontenac Telephone Company; and Ian Stevens, CEO Execulink Telecom,
presented an overview of the ITPA and provided suggestions about how Elgin
can facilitate Fibre -to -the -Home in the County.
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6. Action Plan Update —Chief Administrative Officer
The Chief Administrative Officer presented an update on the Committee's Action
Plan, noting completed actions, ongoing actions, and upcoming activities.
7. Conduit in Road Allowances — Director of Engineering Services
The Director of Engineering Services presented an overview of the practices and
costs associated with infrastructure opportunities, including the potential
implementation of strategic actions such as a "Dig Once" Policy and/or
undertaking a review of various County policies and processes to support
broadband network expansion to further facilitate increased connectivity
throughout the County.
8. Summary of Discussion with Local Municipal Partners —Chief
Administrative Officer
The Chief Administrative Officer presented an update on the gathering of
information from Elgin's seven (7) Local Municipal Partners (Malahide and
Aylmer) regarding connectivity in their respective municipalities.
9. Broadband Government Outreach — Director of Financial Services, General
Manager of Economic Development.
The Director of Financial Services and General Manager of Economic
Development summarized the knowledge and resources available at other levels
of government and business networks including Thames Valley District School
Board; Ontario Ministry of Agriculture, Food and Rural Affairs; Infrastructure
Ontario; Canada Infrastructure Bank; Canadian Radio -Television and
Telecommunications Commission; St. Thomas District Chamber of Commerce;
Aylmer and Area Chamber of Commerce; Southwestern Public Health.
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10. Summary of Municipal Broadband Masterclass with Jesse Hirsh Summary
— Councillor Giguere (Vice Chair), Legislative Services Coordinator
The Vice Chair and Legislative Services Coordinator provided a detailed
summary of the Municipal Broadband Master Class led by Jesse Hirsh held on
October 21, 2020.
11. Date of Next Meeting
The Com m ittee will m eet again on Novem ber 19, 2020 at 10 a.m .
12.Adjournment
The meeting adjourned at 2.47 p.m.
Julie Gonyou
Chief Administrative Officer/Clerk
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Tom Marks,
Chair.