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06 - November 19, 2020 Connectivity Committee MinutesW 101011� u'tl�`iM1�lp/I �/ w- I'A g i n o- My rrer;,m�K Meeting: Connectivity Committee Date: November 19, 2020 Time: 10.00 a.m. Location: Webex Attendees: Tom Marks, Councillor and Committee Chair Dominique Giguere, Councillor and Committee Vice Chair Dave Mennill, Warden Justin Pennings, Community Member Regrets: Shawn Southern, Community Member Joshua Kiirya, Community Member Mike Andrews, Community Member Staff: Julie Gonyou, Chief Administrative Officer Jim Bundschuh, Director of Financial Services Alan Smith, General Manager of Economic Development Al Reitsma, Manager of Information Technology Cecil Coxen, IT Manager — Township of Malahide Katherine Thompson, Supervisor of Legislative Services Carolyn Krahn, Legislative Services Coordinator MINUTES 1. Call to Order The Connectivity Committee met this 19t" day of November 2020. The meeting was called to order at 10.06 a.m. 2. Approval of Agenda Moved by: Warden Mennill Seconded by: Councillor Giguere RESOLVED THAT the agenda be amended to include a review of the Connectivity Survey results as the last item of business. W 101011� u'tl�`iM1�lp/I �/ o- My rrer;,m�K Recorded Vote Yes No Councillor Gi uere Yes Warden Mennill Yes Justin Pennin s Yes Councillor Marks Yes 4 0 - Motion Carried. 3. Adoption of November 5, 2020 Minutes Moved by: Councillor Giguere Seconded by: Warden Mennill Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Councillor Gi uere Yes Warden Mennill Yes Justin Pennin s Yes Councillor Marks Yes 4 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Action Plan Update The Supervisor of Legislative Services presented an update on the Committee's Action Plan, noting completed actions, ongoing actions, and upcoming activities. W 101011� u'tl�`iM1�lp/I �/ w- I'A g i n o- My rrer;,m�K 6. Summary of Meetings with MP and MPP — Councillor Marks Councillor Marks met with the MP and MPP to discuss the need for broadband all across the County. The MP and MPP agreed to keep the County updated on funding available from the provincial and federal governments for broadband projects. 7. Internet Service Provider Survey Results — Supervisor of Legislative Services The Supervisor of Legislative Services presented the results of a survey sent to local Internet Service Providers (ISPs). The survey sought feedback from local ISPs on a number of connectivity related issues, and it was sent to ten (10) ISPs with a personalized letter from the Chair. Six (6) responses were received. 8. Summary of Mountain Connect Virtual Conference, Legislative Services Coordinator The Legislative Services Coordinator provided a summary of the Mountain Connect Conference held on October 26-27, 2020. The Mountain Connect Conference included more than forty (40) sessions focusing on three distinct tracks: Community Development, Emerging Technologies, and Wireless. 9. Chatham -Kent TekSavvy Partnership, Supervisor of Legislative Services, Director of Finance and Manager of IT The Supervisor of Legislative Services, the Director of Financial Services, and the Manager of IT presented information gathered from their meeting with staff from the Municipality of Chatham -Kent to discuss their partnership with Internet Service Provider (ISP) TekSavvy. 10. Follow-up to Literature Review, Supervisor of Legislative Services The Supervisor of Legislative Services presented further information on two (2) communities included in the Literature Review previously presented to the Committee regarding rural communities who have successfully implemented connectivity solutions. W 101011� u'tl�`iM1�lp/I �/ w- I'A g i n o- My rrer;,m�K 11. Review of Connectivity Survey Results The Supervisor of Legislative Services presented the results of the Internet Connectivity Survey, which was launched on October 16t" to gather feedback from residents about their experiences with internet connectivity in Elgin. 12. Date of Next Meeting The Committee will meet next on December 17, 2020 at 2.00 p.m. 13.Adjournment The meeting was adjourned at 11.03 a.m. Julie Gonyou, Chief Administrative Officer/Clerk � /W To Marks, Chair.