01 - January 14, 2021 Connectivity Committee MinutesW 101011� u'tl�`iM1�lp/I �/
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Meeting: Connectivity Committee
Date: January 14, 2021
Time: 2.00 p.m.
Location: Webex
Attendees: Tom Marks, Warden and Committee Chair
Dominique Giguere, Councillor and Committee Vice Chair
Duncan McPhail, Councillor
Justin Pennings, Community Member
Mike Andrews, Community Member
Joshua Kiirya, Community Member
Regrets: Shawn Southern, Community Member
Staff: Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Cecil Coxen, IT Manager — Township of Malahide
Katherine Thompson, Supervisor of Legislative Services
Carolyn Krahn, Legislative Services Coordinator
MINUTES
1. Call to Order
The Connectivity Committee met this 14t" day of January, 2021. The meeting
was called to order at 2.00 p.m.
2. Approval of Agenda
The Committee approved the January 14t" agenda.
3. Adoption of December 17, 2020 Minutes
Moved by: Justin Pennings
Seconded by: Councillor Giguere
Resolved that the minutes of the previous meeting be adopted as amended.
Recorded Vote
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Yes
No
Abstain
Councillor Gi uere
Yes
Councillor McPhail
Abstain
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
4
0
1
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Delegations — Steve VanGroningen, Xplornet
Steve VanGroningen, Manager of Corporate Affairs — Xplornet Communications,
provided information regarding Xplornet's application to the Universal Broadband
Fund and requested that Elgin County provide a letter of support for their
application. The application is due on February 15, 2021.
The Committee agreed to refer the request to Council for their consideration at
the January 26, 2021 meeting.
6. Planning Session #1: Made In Elgin Solution to Elgin's Connectivity
Challenges, Chief Administrative Officer
The Chief Administrative Officer provided an overview of Rural Ontario Municipal
Association's Municipal Connectivity Roadmap, and the Committee discussed
what role the County of Elgin should play in connectivity.
The Committee agreed that the County's strategy should include a combination
of options three (3) and four (4):
• Incentives for ISPs to create their own network, and
• Municipality -built and ISP operated networks.
The Chief Administrative Officer received feedback from the County Solicitor
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regarding how the provision of incentives relates to the Municipal Act's
prohibition of bonusing. The feedback will be circulated to Committee members.
The Committee directed the Chief Administrative Officer to draft a framework for
developing a connectivity solution in Elgin County. The Committee will review the
framework at the next meeting. The Committee will then present the framework
to Council for their approval.
7. Correspondence — Kristi Rockley's Answers to the Internet Connectivity
Survey
The Committee reviewed the correspondence from Kristi Rockley and Sheryl
Ellis-Potier.
Moved by: Councillor Giguere
Seconded by: Justin Pennings
RESOLVED THAT the correspondence from Kristi Rockley and Sheryl Ellis-
Potier be received.
Yes
No
Abstain
Councillor Giguere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Joshua Kiirya
Yes
Warden Marks
Yes
6
0
8. Date of Next Meeting
The Committee will meet again on January 28, 2021 at 2.00 pm
9. Adjournment
Moved by: Mike Andrews
Seconded by: Joshua Kiirya
RESOLVED THAT the meeting be adjourned at 3.59 pm.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Joshua Kiirya
Yes
Warden Marks
Yes
6
0
Julie Gonyou
Chief Administrative Officer/Clerk.
Motion Carried.
a/W
Tom Marks,
Chair.
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