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04 - February 25, 2021 Connectivity Committee Minutesrv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 1.;1, J In Meeting: Connectivity Committee Date: February 25, 2021 Time: 2.00 p.m. Location: Webex Attendees: Tom Marks, Warden and Committee Chair Dom inique Giguere, Councillor and Committee Vice Chair Duncan McPhail, Councillor Mike Andrews, Community Member Justin Pennings, Community Member Regrets: Joshua Kiirya, Community Member Staff: Julie Gonyou, Chief Administrative Officer Brian Lima, Director of Engineering Services Jim Bundschuh, Director of Financial Services Al Reitsma, Manager of IT Jeremy Sharkey, IT Coordinator Cecil Coxen, IT Manager — Township of Malahide Katherine Thompson, Supervisor of Legislative Services MINUTES 1. Call to Order The Connectivity Committee met this 25t" day of February, 2021. The meeting was called to order at 2.00 p.m. 2. Approval of Agenda Moved by: Councillor McPhail Seconded by: Mike Andrews RESOLVED THAT the agenda be approved. Recorded Vote Yes INo rv�"YUl)i)f)f///C �^�000 ^AA111�I�IIIII �� Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennings No Warden Marks Yes 4 1 - Motion Carried. 3. Adoption of February 11, 2021 Minutes Moved by: Councillor Giguere Seconded by: Councillor McPhail Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennin s Yes Warden Marks Yes 5 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Connectivity Committee Action Plan — Reviewing the Connectivity Strategy The Chief Administrative Officer reviewed the Committee follow-up items coming out of the Connectivity Strategy Discussion Guide and sought further direction on a number of issues. As part of this follow-up the Director of Engineering Services provided information to the Committee regarding fibre installation requirements on County Roads and recent work with local IS Ps. The Committee requested that the rv�"YUl)i)f)f///C �^�000 ^AA111�I�IIIII �� Director prepare fibre installation guidelines, confirm the possibility of the installation of fibre crossing of MTO highway corridors, and present follow-up information regarding Turris Communications and the possibility to install other third -party wireless equipment to their tower located at Whites Station. The Chief Administrative Officer presented a list of action items that would best be completed by a technical expert. Moved by: Councillor McPhail Seconded by: Councillor Giguere Resolved that, the Elgin County Connectivity Committee recommend that Elgin County Council consider engaging a consultant to support the Committee's work in identifying community specific solutions with respect to enhancing connectivity across Elgin County, the costs associated with these solutions and, if possible recommending funding models. Recorded Vote Yes No Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennin s Yes Warden Marks Yes 5 0 - Motion Carried. The Chief Administrative Officer sought direction from the Committee regarding the process of providing letters of support to ISPs seeking provincial and federal funding for fibre projects in Elgin County. Moved by: Councillor McPhail Seconded by: Justin Pennings Resolved that the Elgin County Connectivity Committee recommend that Elgin County Council delegate responsibility for providing letters of support to the Warden. Recorded Vote Yes No Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennings Yes Warden Marks Yes 5 0 - Motion Carried. 6. Correspondence rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In i. Letter from WOWC and SWIFT regarding a Broadband Infrastructure Meeting with the MPs and MPPs of Western Ontario. Moved by: Mike Andrews Seconded by: Justin Pennings RESOLVED THAT correspondence item #1 be received. Recorded Vote Yes No Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennings Yes Warden Marks Yes 5 0 - Motion Carried. 7. Date of Next Meeting The Com m ittee will m eet again on March 11, 2021 at 2.00 pm. 8. Adjournment rv�"YUl)i)f)f///C �^� ^AA111�I�IIIII �� 000 J In Moved by: Councillor Giguere Seconded by: Councillor Justin Pennings RESOLVED THAT the meeting be adjourned at 3.33 pm. Recorded Vote Yes No Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennin s Yes Warden Marks Yes 5 0 Julie Gon o y, Chie Administrative Officer/Clerk. Motion Carried. �2 /R1 Tom Marks, Chair.