04 - February 25, 2021 Connectivity Committee Minutesrv�"YUl)i)f)f///C
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Meeting: Connectivity Committee
Date: February 25, 2021
Time: 2.00 p.m.
Location: Webex
Attendees: Tom Marks, Warden and Committee Chair
Dom inique Giguere, Councillor and Committee Vice Chair
Duncan McPhail, Councillor
Mike Andrews, Community Member
Justin Pennings, Community Member
Regrets: Joshua Kiirya, Community Member
Staff: Julie Gonyou, Chief Administrative Officer
Brian Lima, Director of Engineering Services
Jim Bundschuh, Director of Financial Services
Al Reitsma, Manager of IT
Jeremy Sharkey, IT Coordinator
Cecil Coxen, IT Manager — Township of Malahide
Katherine Thompson, Supervisor of Legislative Services
MINUTES
1. Call to Order
The Connectivity Committee met this 25t" day of February, 2021. The meeting
was called to order at 2.00 p.m.
2. Approval of Agenda
Moved by: Councillor McPhail
Seconded by: Mike Andrews
RESOLVED THAT the agenda be approved.
Recorded Vote
Yes INo
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Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennings
No
Warden Marks
Yes
4
1
- Motion Carried.
3. Adoption of February 11, 2021 Minutes
Moved by: Councillor Giguere
Seconded by: Councillor McPhail
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Connectivity Committee Action Plan — Reviewing the Connectivity Strategy
The Chief Administrative Officer reviewed the Committee follow-up items coming
out of the Connectivity Strategy Discussion Guide and sought further direction on
a number of issues.
As part of this follow-up the Director of Engineering Services provided
information to the Committee regarding fibre installation requirements on County
Roads and recent work with local IS Ps. The Committee requested that the
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Director prepare fibre installation guidelines, confirm the possibility of the
installation of fibre crossing of MTO highway corridors, and present follow-up
information regarding Turris Communications and the possibility to install other
third -party wireless equipment to their tower located at Whites Station.
The Chief Administrative Officer presented a list of action items that would best
be completed by a technical expert.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
Resolved that, the Elgin County Connectivity Committee recommend that Elgin
County Council consider engaging a consultant to support the Committee's work
in identifying community specific solutions with respect to enhancing connectivity
across Elgin County, the costs associated with these solutions and, if possible
recommending funding models.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
- Motion Carried.
The Chief Administrative Officer sought direction from the Committee regarding
the process of providing letters of support to ISPs seeking provincial and federal
funding for fibre projects in Elgin County.
Moved by: Councillor McPhail
Seconded by: Justin Pennings
Resolved that the Elgin County Connectivity Committee recommend that Elgin
County Council delegate responsibility for providing letters of support to the
Warden.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennings
Yes
Warden Marks
Yes
5
0
- Motion Carried.
6. Correspondence
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i. Letter from WOWC and SWIFT regarding a Broadband Infrastructure
Meeting with the MPs and MPPs of Western Ontario.
Moved by: Mike Andrews
Seconded by: Justin Pennings
RESOLVED THAT correspondence item #1 be received.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennings
Yes
Warden Marks
Yes
5
0
- Motion Carried.
7. Date of Next Meeting
The Com m ittee will m eet again on March 11, 2021 at 2.00 pm.
8. Adjournment
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Moved by: Councillor Giguere
Seconded by: Councillor Justin Pennings
RESOLVED THAT the meeting be adjourned at 3.33 pm.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
Julie Gon o
y,
Chie Administrative Officer/Clerk.
Motion Carried.
�2 /R1
Tom Marks,
Chair.