06 - April 8, 2021 Connectivity Committee Minutesrv�"YUl)i)f)f///C
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Meeting:
Connectivity Committee
Date:
April 8, 2021
Time:
2.00 p.m.
Location:
Webex
Attendees: Tom Marks, Warden and Committee Chair
Dom inique Giguere, Councillor and Committee Vice Chair
Duncan McPhail, Councillor
Mike Andrews, Community Member
Justin Pennings, Community Member
Regrets: Joshua Kiirya, Community Member
Staff: Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Al Reitsma, Manager of IT
Jeremy Sharkey, IT Coordinator
Cecil Coxen, IT Manager — Township of Malahide
Katherine Thompson, Supervisor of Legislative Services
Carolyn Krahn, Legislative Services Coordinator
MINUTES
1. Call to Order
The Connectivity Committee met this 8th day of April, 2021. The meeting was
called to order at 2.03 p.m.
2. Approval of Agenda
Moved by: Mike Andrews
Seconded by: Councillor McPhail
RESOLVED THAT the agenda be approved.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
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Mike Andrews
Yes
Justin Pennings
Yes
Warden Marks
Yes
5
0
- Motion Carried.
3. Adoption of March 11, 2021 Minutes
Moved by: Councillor Giguere
Seconded by: Justin Pennings
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennings
Yes
Warden Marks
Yes
5
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
5. SWIFT Request for Proposal Update (Verbal) —Warden Marks
Warden Marks presented an update on the SWIFT Request for Proposal for
expanding access to high-speed internet in Elgin County. More details on the
results can be found on the SWIFT welk:)sl6.
6. Fibre Installation Guidelines and Tower Wireless Service Opportunity —
Director of Engineering Services
Moved by: Councillor Giguere
Seconded by: Councillor McPhail
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Resolved that the report from the Director of Engineering Services be deferred
until the next meeting of the Connectivity Committee.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennings
Yes
Warden Marks
Yes
5
0
- Motion Carried.
7. Correspondence
i. Email from Mike Bachner Re: Connectivity in Elgin and SWIFT RFP
Results
The Committee received the email from Mike Backner.
8. New Business
Warden Marks brought to the Committee's attention an email from a
resident of Southwold regarding fibre deployment in Shedden. The
resident wrote that there is fibre on one side of Highway 3, but it is not
available on the other side of the Highway. Justin Pennings confirmed
this information. Mike Andrews will reach out to the SWIFT recipient for
funding for this area to see what can be done to help Shedden residents.
ii. The Committee discussed outreach to member municipalities to
encourage them to think about how they can make improving
connectivity a priority in their decision -making process. Options include a
one (1) page fact sheet about ways to support connectivity locally, or a
presentation from the Chair of the Connectivity Committee to the local
municipal partners. The Committee decided to wait to present to the local
municipal partners until the Director of IT has had an opportunity to
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review information from the Consultant and develop some next steps for
the Committee.
9. Date of Next Meeting
The Committee will meet again on April 29, 2021 at 2.00 pm.
10.Adjournment
Moved by: Mike Andrews
Seconded by: Justin Pennings
RESOLVED THAT the meeting be adjourned at 2.43 p.m.
Recorded Vote
Yes
No
Councillor Giguere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
Motion Carried.
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Julie Gonyou,
Chief Administrative Officer/Clerk.
Tom Marks,
Chair.