07 - April 29, 2021 Connectivity Committee Minutesrv�"YUl)i)f)f///C
�^� ^AA111�I�IIIII ��
000
1.;1, J In
Meeting:
Connectivity Committee
Date:
April 29, 2021
Time:
2.00 p.m.
Location:
Webex
Attendees: Tom Marks, Warden and Committee Chair
Dom inique Giguere, Councillor and Committee Vice Chair
Duncan McPhail, Councillor
Mike Andrews, Community Member
Justin Pennings, Community Member
Regrets: Joshua Kiirya, Community Member
Staff: Julie Gonyou, Chief Administrative Officer
Brian Lima, General Manager of Engineering, Planning & Enterprise
Al Reitsma, Manager of IT
Jeremy Sharkey, IT Coordinator
Cecil Coxen, IT Manager — Township of Malahide
Katherine Thompson, Supervisor of Legislative Services
Carolyn Krahn, Legislative Services Coordinator
MINUTES
1. Call to Order
The Connectivity Committee met this 29th day of April, 2021. The meeting was
called to order at 2.03 p.m.
2. Approval of Agenda
The Chief Administrative Officer requested that a Closed Session item be added
to the agenda pursuant to the Municipal Act Section 239 (2) (k) a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or to
be carried on by or on behalf of the municipality or local board.
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the agenda be approved as amended.
Recorded Vote
rv�"YUl)i)f)f///C
�^�000
^AA111�I�IIIII ��
Yes
No
Councillor Giguere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
- Motion Carried.
3. Adoption of April 8, 2021 Minutes
Moved by: Councillor Giguere
Seconded by: Justin Pennings
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
5. Technical Consultant RFP Update — Chief Administrative Officer
The Chief Administrative Officer provided an update on the RFP process for a
Technical Consultant. A staff evaluation team completed independent reviews of
rv�"YUl)i)f)f///C
�^�000
^AA111�I�IIIII ��
the submissions, and based on their reviews, a recommendation will be
presented to County Council at their next meeting in early May.
6. Connectivity Committee Action Plan Follow-up Report— General Manager
of Engineering, Planning & Enterprise
The General Manager of Engineering, Planning & Enterprise provided an update
regarding the preparation of fibre installation guidelines, the possibility of
installing fibre crossings along MTO highway corridors, and the possibility of
installing third -party wireless equipment on the communications tower located at
the County's Whites Station Operations Centre property.
7. Telecommunication Equipment Consent and Road User Agreement —
General Manager of Engineering, Planning & Enterprise
The General Manager of Engineering, Planning & Enterprise presented
information regarding a Telecommunication Equipment Consent and Road User
Agreement, which was prepared by the County Solicitor and endorsed by County
Council. The Agreement will now be utilized in relation to proposed
telecommunication equipment installation projects within County Road
Allowances.
8. Closed Session
Moved by: Justin Pennings
Seconded by: Councillor Giguere
Resolved that we do now move into Closed Session to discuss matters related to
Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or
instruction to be applied to any negotiations carried on or to be carried on by or
on behalf of the municipality or local board.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennings
Yes
Warden Marks
Yes
Motion Carried.
Moved by: Mike Andrews
Seconded by: Justin Pennings
rv�"YUl)i)f)f///C
�^�000
^AA111�I�IIIII ��
Resolved that we do now rise and report; and that the verbal report from the
Chief Administrative Officer be received.
Recorded Vote
Yes
No
Councillor Giguere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
- Motion Carried.
9. Correspondence
None.
10. New Business
Mike Andrews provided an update regarding his conversations with Antonius
Peeters, CEO/President of EH!tel Networks Inc. Mr. Andrews discussed the
concerns of Shedden residents who do not have access to a stable intereet
connection. EH!tel was awarded a SWIFT project in this area, but their project
does not include the area mentioned in the residents' concerns. Mr. Peeters did
say that if there was significant interest expressed by residents, EH!tel would
take a look at expanding their services.
Councillor McPhail brought to the attention of the Committee an Ontario Hydro
Repeater Tower in West Elgin. Xplornet used to have equipment on it, but they
have since installed their own tower. The Chief Administrative Officer and the
rv�"YUl)i)f)f///C
�^� ^AA111�I�IIIII ��
000
J In
Warden will follow up with MPP Yurek to determine the status of the tower and its
availability for the installation of third -party wireless equipment.
In an effort to encourage the use of existing infrastructure for wireless equipment
installation, staff will consider drafting a fact sheet for local farmers/residents
about why such projects are important. The fact sheet would also cover the
harms, risks, and liabilities involved in such undertakings. Staff will carefully
consider how this information should be presented to ensure that the Committee
is not seen to interfere with commercial arrangements, and the contents of this
fact sheet will be informed by information provided by the project consultants.
11. Date of Next Meeting
The Committee will meet again on May 20, 2021 at 2.00 pm for a kick-off
meeting with the Technical Consultant.
12.Adjournment
Moved by: Councillor McPhail
Seconded by: Justin Pennings
RESOLVED THAT the meeting be adjourned at 2.38 p.m.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Warden Marks
Yes
5
0
Julie Gonyou,
Chief Administrative Officer/Clerk
- Motion Carried.
(�Pl
Tom Marks,
Chair.