07 - August 26, 2020 RIPA Committee MinutesRural Initiatives/Planning Advisory Committee Meeting
Date: August 26, 2020
Location: Elgin County Administration Building, 450 Sunset Drive, St. Thomas
Administrative Services Boardroom, 3rd Floor
Time: 9.00 A.M.
Attendees: Members of the Rural Initiatives/Planning Advisory Committee
Councillor Ed Ketchabaw (electronic)
Councillor Sally Martyn (electronic)
Councillor Dominique Giguere (electronic)
Warden Dave Mennill (electronic)
Elgin County Staff
Chief Administrative Officer, Julie Gonyou (in -person)
Director of Financial Services, Jim Bundschuh (electronic)
General Manager of Economic Development, Alan Smith (electronic)
Supervisor of Legislative Services and Community Relations, Katherine
Thompson (electronic)
Carolyn Krahn, Legislatives Services Coordinator (in -person)
Regrets: Heather Derks
1. Call to Order
The Rural Initiatives/Planning Advisory Committee met this 26th day of August, 2020 in
the Administrative Services Boardroom, at the County Administration Building, St.
Thomas at 9.00 A.M. Committee Members joined the meeting electronically via video
conferencing.
2. Approval of Agenda
Moved by: Warden Mennill
Seconded by: Councillor Martyn
Resolved that the agenda be approved as presented.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
3. Adoption of Minutes
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Mart n
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
4. Additional Funding Requests and Community Grant Program Approval
The Supervisor of Legislative Services and Community Relations provided an update on
funding requests received from community members on behalf of local event organizers.
While the Committee decided to support Community Service organizations who
developed new and creative ways of delivering their services during the pandemic, on
June 23, 2020 the Committee decided not to provide financial support to festivals and
events that had been cancelled. No requests for additional funds have been received
directly from event organizers, but some community members have requested that the
County consider providing operational funds to support organizations even if their events
and festivals have been cancelled.
The application period for the 2021 calendar year will open on September 1, 2020, and
the timelines will allow the Committee to provide funding earlier in the new year. All
previous applicants will be encouraged to apply.
Moved by: Warden Mennill
Seconded by: Councillor Giguere
RESOLVED THAT the August 19th, 2020, report titled, Additional Funding Requests and
Community Grant Program Approval, submitted by the Supervisor of Legislative Services
and Community Relations, be received and filed for information; and,
THAT the Rural Initiatives and Planning Advisory Committee does not recommend
additional funding at this time.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Mart n
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
The Supervisor of Legislative Services and Community Relations presented the final
drafts of the Comm unity Grant Program application packages for Community Services,
Festivals and Events, and Community Signage. The application packages were reduced
in size, language was simplified, and duplicate questions were removed to ensure a
positive experience for the grant applicant. Staff will seek feedback regarding the new
program from applicants at the end of the 2021 process.
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT the Community Grant Program application packages for Community
Services, Festivals and Events and Community Signage be approved and that staff
proceed with implementation of the 2021 process beginning on September 1, 2020.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Mart n
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
5. Next Meeting Date
The next meeting date will be at the call of the Chair.
6. Adjournment
Moved by: Councillor Mennill
Seconded by: Councillor Giguere
Resolved that the meeting adjourn at 9.21 a.m. to meet again at the call of the Chair.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Mart n
Yes
Councillor Ed Ketchabaw
Yes
4
0
Motion Carried.
Julie Gonyou Ed Ketchabaw,
Chief Administrative Officer/Clerk. Chair.