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08 - December 1, 2020 RIPA Committee MinutesRural Initiatives/Planning Advisory Committee Meeting Date: December 1, 2020 Location: Elgin County Administration Building, 450 Sunset Drive, St. Thomas Administrative Services Boardroom, 3rd Floor Time: 1.00 P.M. Attendees: Members of the Rural Initiatives/Planning Advisory Committee Councillor Ed Ketchabaw (electronic) Councillor Sally Martyn (electronic) Councillor Dominique Giguere (electronic) Heather Derks (electronic) Warden Dave Mennill (electronic) Elgin County Staff Chief Administrative Officer, Julie Gonyou (in -person) Supervisor of Legislative Services, Katherine Thompson (electronic) Legislatives Services Coordinator, Carolyn Krahn (in -person) 1. Call to Order The Rural Initiatives/Planning Advisory Committee met this 1St day of December, 2020 in the Administrative Services Boardroom, at the County Administration Building, St. Thomas at 1.00 P.M. Committee Members joined the meeting electronically. 2. Approval of Agenda Moved by: Warden Mennill Seconded by: Councillor Martyn Resolved that the agenda be approved as presented. Recorded Vote Yes No Warden Dave Mennill Yes Councillor Dom ini ue Gi uere Yes Councillor Sally Martyn Yes Heather Derks Yes Councillor Ed Ketchabaw Yes 5 0 - Motion Carried. 3. Adoption of Minutes Moved by: Councillor Giguere Seconded by: Warden Mennill Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Warden Dave Mennill Yes Councillor Dom inique Giguere Yes Councillor Sally Mart n Yes Heather Derks Yes Councillor Ed Ketchabaw Yes 5 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. 2021 Community Grant Program Requests The Chair confirmed that Committee members judged the applications according to the criteria set out in the Community Grant Packages. The Chief Administrative Officer presented information regarding proposed 2021 Community Grant allocations. Moved by: Warden Mennill Seconded by: Heather Derks RESOLVED THAT the funding request from the Port Stanley Optimists be denied; and THAT the funding allocation for 4H be increased to $2,000. Recorded Vote Yes No Warden Dave Mennill Yes Councillor Dom ini ue Gi uere No Councillor Sally Mart n Yes Heather Derks Yes Councillor Ed Ketchabaw Yes 4 1 - Motion Carried. Moved by: Councillor Giguere Seconded by: Warden Mennill RESOLVED THAT the surplus funds be distributed equally among the three (3) remaining Community Services applications — Second Stage Housing, STEAM Centre, and Multi Service Centre. Recorded Vote Yes No Warden Dave Mennill Yes Councillor Dom ini ue Gi uere Yes Councillor Sally Mart n Yes Heather Derks I No Councillor Ed Ketchabaw Yes 4 1 1 - Motion Carried. Moved by: Warden Mennill Seconded by: Councillor Martyn RESOLVED THAT the application for the Dutton Night Market be rejected as the application does not meet the grant program criteria; and THAT the funds be reallocated back into the Festival and Events Community Grant Program. Recorded Vote Yes No Warden Dave Mennill Yes Councillor Dom ini ue Gi uere Yes Councillor Sally Mart n Yes Heather Derks Yes Councillor Ed Ketchabaw Yes 5 0 - Motion Carried. Moved by: Warden Mennill Seconded by: Councillor Giguere RESOLVED THAT the funding allocation for the Plowmen's Association be increased to $250, and the VON Seniors Day in the Park allocation be increased to $1,500; and THAT the remaining allocations be adjusted to accommodate these increases. Recorded Vote Yes No Warden Dave Mennill I Yes Councillor Dom ini ue Gi uere Yes Councillor Sally Mart n Yes Heather Derks Yes Councillor Ed Ketchabaw Yes 5 0 - Motion Carried. Moved by: Councillor Martyn Seconded by: Councillor Giguere RESOLVED THAT the signage application be approved for the Periscope Playhouse in the amount of $300. Recorded Vote Yes No Warden Dave Mennill Yes Councillor Dom ini ue Gi uere Yes Councillor Sally Mart n Yes Heather Derks Yes Councillor Ed Ketchabaw Yes 5 0 - Motion Carried. 6. Correspondence The Chief Administrative Officer introduced the correspondence from Loyalist Township to the Prime Minister of Canada and Premier of Ontario regarding funding for community groups and service clubs affected by the pandemic. The Committee directed staff to determine whether the federal and provincial governments have announced funding for community groups and services clubs and to present further information to Council if necessary. 7. New Business The Chief Administrative Officer asked the Committee if they wished to request additional funds from County Council for a second in -take of the Community Grant Program in 2021. The Committee agreed not to request funding for a second in -take at this time and to reconsider in March 2021. The Committee agreed to ask applicants for feedback on the new grant program when the letters confirming the 2021 funding allocations are sent out. The Committee will determine the 2021 meeting schedule at the first meeting of 2021. 8. Next Meeting Date The next meeting will be called after the feedback from the applicants has been received in March or April of 2021. 9. Adjournment Moved by: Councillor Martyn Seconded by: Councillor Mennill Resolved that the meeting adjourn at 2.05 p.m. to meet again in March or April of 2021. Recorded Vote Yes No Warden Dave Mennill Yes Councillor Dom inique Giguere Yes Councillor Martyn Yes Heather Derks Yes Councillor Ed Ketchabaw Yes 5 0 Motion Carried. Julie Gonyou, Ed Ketchabaw, Chief Administrative Officer/Clerk. Chair.