08 - December 1, 2020 RIPA Committee MinutesRural Initiatives/Planning Advisory Committee Meeting
Date: December 1, 2020
Location: Elgin County Administration Building, 450 Sunset Drive, St. Thomas
Administrative Services Boardroom, 3rd Floor
Time: 1.00 P.M.
Attendees: Members of the Rural Initiatives/Planning Advisory Committee
Councillor Ed Ketchabaw (electronic)
Councillor Sally Martyn (electronic)
Councillor Dominique Giguere (electronic)
Heather Derks (electronic)
Warden Dave Mennill (electronic)
Elgin County Staff
Chief Administrative Officer, Julie Gonyou (in -person)
Supervisor of Legislative Services, Katherine Thompson (electronic)
Legislatives Services Coordinator, Carolyn Krahn (in -person)
1. Call to Order
The Rural Initiatives/Planning Advisory Committee met this 1St day of December, 2020
in the Administrative Services Boardroom, at the County Administration Building, St.
Thomas at 1.00 P.M. Committee Members joined the meeting electronically.
2. Approval of Agenda
Moved by: Warden Mennill
Seconded by: Councillor Martyn
Resolved that the agenda be approved as presented.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Martyn
Yes
Heather Derks
Yes
Councillor Ed Ketchabaw
Yes
5
0
- Motion Carried.
3. Adoption of Minutes
Moved by: Councillor Giguere
Seconded by: Warden Mennill
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom inique Giguere
Yes
Councillor Sally Mart n
Yes
Heather Derks
Yes
Councillor Ed Ketchabaw
Yes
5
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. 2021 Community Grant Program Requests
The Chair confirmed that Committee members judged the applications according to the
criteria set out in the Community Grant Packages.
The Chief Administrative Officer presented information regarding proposed 2021
Community Grant allocations.
Moved by: Warden Mennill
Seconded by: Heather Derks
RESOLVED THAT the funding request from the Port Stanley Optimists be denied; and
THAT the funding allocation for 4H be increased to $2,000.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
No
Councillor Sally Mart n
Yes
Heather Derks
Yes
Councillor Ed Ketchabaw
Yes
4
1
- Motion Carried.
Moved by: Councillor Giguere
Seconded by: Warden Mennill
RESOLVED THAT the surplus funds be distributed equally among the three (3)
remaining Community Services applications — Second Stage Housing, STEAM Centre,
and Multi Service Centre.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Mart n
Yes
Heather Derks
I No
Councillor Ed Ketchabaw
Yes
4
1 1
- Motion Carried.
Moved by: Warden Mennill
Seconded by: Councillor Martyn
RESOLVED THAT the application for the Dutton Night Market be rejected as the
application does not meet the grant program criteria; and
THAT the funds be reallocated back into the Festival and Events Community Grant
Program.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Mart n
Yes
Heather Derks
Yes
Councillor Ed Ketchabaw
Yes
5
0
- Motion Carried.
Moved by: Warden Mennill
Seconded by: Councillor Giguere
RESOLVED THAT the funding allocation for the Plowmen's Association be increased to
$250, and the VON Seniors Day in the Park allocation be increased to $1,500; and
THAT the remaining allocations be adjusted to accommodate these increases.
Recorded Vote
Yes No
Warden Dave Mennill I Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Mart n
Yes
Heather Derks
Yes
Councillor Ed Ketchabaw
Yes
5
0
- Motion Carried.
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT the signage application be approved for the Periscope Playhouse in
the amount of $300.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Mart n
Yes
Heather Derks
Yes
Councillor Ed Ketchabaw
Yes
5
0
- Motion Carried.
6. Correspondence
The Chief Administrative Officer introduced the correspondence from Loyalist Township
to the Prime Minister of Canada and Premier of Ontario regarding funding for community
groups and service clubs affected by the pandemic.
The Committee directed staff to determine whether the federal and provincial
governments have announced funding for community groups and services clubs and to
present further information to Council if necessary.
7. New Business
The Chief Administrative Officer asked the Committee if they wished to request
additional funds from County Council for a second in -take of the Community Grant
Program in 2021. The Committee agreed not to request funding for a second in -take at
this time and to reconsider in March 2021.
The Committee agreed to ask applicants for feedback on the new grant program when
the letters confirming the 2021 funding allocations are sent out.
The Committee will determine the 2021 meeting schedule at the first meeting of 2021.
8. Next Meeting Date
The next meeting will be called after the feedback from the applicants has been received
in March or April of 2021.
9. Adjournment
Moved by: Councillor Martyn
Seconded by: Councillor Mennill
Resolved that the meeting adjourn at 2.05 p.m. to meet again in March or April of 2021.
Recorded Vote
Yes
No
Warden Dave Mennill
Yes
Councillor Dom inique Giguere
Yes
Councillor Martyn
Yes
Heather Derks
Yes
Councillor Ed Ketchabaw
Yes
5
0
Motion Carried.
Julie Gonyou, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Chair.