02 - March 9, 2021 RIPA Committee MinutesRural Initiatives/Planning Advisory Committee Meeting
Date: March 9, 2021
Location: Elgin County Administration Building, 450 Sunset Drive, St. Thomas
Council Chambers
Time: 1.00 P.M.
Attendees: Members of the Rural Initiatives/Planning Advisory Committee
Councillor Ed Ketchabaw (in -person)
Councillor Sally Martyn (electronic)
Councillor Dominique Giguere (in -person)
Warden Tom Marks (in -person)
Elgin County Staff
Chief Administrative Officer, Julie Gonyou (in -person)
Manager of Planning, Nancy Pasato (in -person)
Economic Development Coordinator, Colin Galloway (electronic)
Supervisor of Legislative Services, Katherine Thompson (in -person)
Legislatives Services Coordinator, Carolyn Krahn (in -person)
1. Call to Order
The Rural Initiatives/Planning Advisory Committee met this 9t" day of March, 2021 in
Council Chambers, at the County Administration Building, St. Thomas at 1.00 P.M.
Some Committee Members joined the meeting electronically.
2. Approval of Agenda
Moved by: Warden Marks
Seconded by: Councillor Martyn
Resolved that the agenda be approved as presented.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
3. Recruitment/Committee Composition Discussion
The Committee accepted the resignation of Heather Derks.
4. Adoption of Minutes
Moved by: Councillor Giguere
Seconded by: Warden Marks
Resolved that the minutes of the previous meeting be adopted as amended.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
5. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
6. Community Grant Program Request
Due to the COVID-19 pandemic, the Port Stanley Festival Theatre has modified their
program for 2021, and they requested that the funding they received under the Elgin
Community Grant Program for their monthly play reading series be deferred until
September when they will run a condensed version of the planned play reading series.
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT the grant amendment request from the Port Stanley Festival Theatre
as contained in the correspondence from the Port Stanley Festival Theatre be approved;
and
THAT the Port Stanley Festival Theatre be notified of the Committee's decision.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
7.Official Plan Review— Draft
Communications and Engagement
Strategy
The Chief Administrative Officer and the Manager of Planning presented a Draft Official
Plan Review Communications and Engagement Strategy for the Committee's review.
Moved by: Warden Marks
Seconded by: Councillor Martyn
RESOLVED THAT the Rural Initiatives and Planning Advisory Committee endorse the
Official Plan Review Communications and Engagement Strategy; and
THAT staff present the Communications and Engagement Strategy to Council.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
8. Recruitment/Committee Composition Discussion
Members discussed the requirement to have agricultural representation on the
Com m ittee.
Moved by: Councillor Giguere
Seconded by: Councillor Martyn
RESOLVED that staff research the legislated committee composition requirements for
planning committees; and
THAT the Chair present an updated Terms of Reference reflecting the current
Committee composition to Council for their approval.
9. Correspondence
None.
10. New Business
None.
11. Next Meeting Date
Staff will send out a Doodle Poll to schedule a meeting for the first week of May.
12. Adjournment
Moved by: Warden Marks
Seconded by: Councillor Giguere
Resolved that the meeting adjourn at 2.20 p.m.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom ini ue Gi uere
Yes
Councillor Mart n
Yes
Councillor Ed Ketchabaw
Yes
4
0
Motion Carried.
Julie Gonyou v Ed Ketchabaw,
Chief Administrative Officer/Clerk. Chair.