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02 - March 9, 2021 RIPA Committee MinutesRural Initiatives/Planning Advisory Committee Meeting Date: March 9, 2021 Location: Elgin County Administration Building, 450 Sunset Drive, St. Thomas Council Chambers Time: 1.00 P.M. Attendees: Members of the Rural Initiatives/Planning Advisory Committee Councillor Ed Ketchabaw (in -person) Councillor Sally Martyn (electronic) Councillor Dominique Giguere (in -person) Warden Tom Marks (in -person) Elgin County Staff Chief Administrative Officer, Julie Gonyou (in -person) Manager of Planning, Nancy Pasato (in -person) Economic Development Coordinator, Colin Galloway (electronic) Supervisor of Legislative Services, Katherine Thompson (in -person) Legislatives Services Coordinator, Carolyn Krahn (in -person) 1. Call to Order The Rural Initiatives/Planning Advisory Committee met this 9t" day of March, 2021 in Council Chambers, at the County Administration Building, St. Thomas at 1.00 P.M. Some Committee Members joined the meeting electronically. 2. Approval of Agenda Moved by: Warden Marks Seconded by: Councillor Martyn Resolved that the agenda be approved as presented. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom ini ue Gi uere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 3. Recruitment/Committee Composition Discussion The Committee accepted the resignation of Heather Derks. 4. Adoption of Minutes Moved by: Councillor Giguere Seconded by: Warden Marks Resolved that the minutes of the previous meeting be adopted as amended. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom ini ue Gi uere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 5. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Community Grant Program Request Due to the COVID-19 pandemic, the Port Stanley Festival Theatre has modified their program for 2021, and they requested that the funding they received under the Elgin Community Grant Program for their monthly play reading series be deferred until September when they will run a condensed version of the planned play reading series. Moved by: Councillor Martyn Seconded by: Councillor Giguere RESOLVED THAT the grant amendment request from the Port Stanley Festival Theatre as contained in the correspondence from the Port Stanley Festival Theatre be approved; and THAT the Port Stanley Festival Theatre be notified of the Committee's decision. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 7.Official Plan Review— Draft Communications and Engagement Strategy The Chief Administrative Officer and the Manager of Planning presented a Draft Official Plan Review Communications and Engagement Strategy for the Committee's review. Moved by: Warden Marks Seconded by: Councillor Martyn RESOLVED THAT the Rural Initiatives and Planning Advisory Committee endorse the Official Plan Review Communications and Engagement Strategy; and THAT staff present the Communications and Engagement Strategy to Council. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 8. Recruitment/Committee Composition Discussion Members discussed the requirement to have agricultural representation on the Com m ittee. Moved by: Councillor Giguere Seconded by: Councillor Martyn RESOLVED that staff research the legislated committee composition requirements for planning committees; and THAT the Chair present an updated Terms of Reference reflecting the current Committee composition to Council for their approval. 9. Correspondence None. 10. New Business None. 11. Next Meeting Date Staff will send out a Doodle Poll to schedule a meeting for the first week of May. 12. Adjournment Moved by: Warden Marks Seconded by: Councillor Giguere Resolved that the meeting adjourn at 2.20 p.m. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom ini ue Gi uere Yes Councillor Mart n Yes Councillor Ed Ketchabaw Yes 4 0 Motion Carried. Julie Gonyou v Ed Ketchabaw, Chief Administrative Officer/Clerk. Chair.