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03 - May 4, 2021 RIPA Committeee MinutesRural Initiatives/Planning Advisory Committee Meeting Date: May 4, 2021 Location: Electronic Meeting Time: 1.00 P.M. Attendees: Members of the Rural Initiatives/Planning Advisory Committee Councillor Ed Ketchabaw, Chair Councillor Sally Martyn Councillor Dominique Giguere Warden Tom Marks Elgin County Staff Chief Administrative Officer, Julie Gonyou General Manager of Engineering, Planning & Enterprise, Brian Lima Manager of Planning, Nancy Pasato Manager of Administrative Services, Katherine Thompson Legislatives Services Coordinator, Carolyn Krahn 1. Call to Order The Rural Initiatives/Planning Advisory Committee met this 4th day of May, 2021. 2. Approval of Agenda Moved by: Warden Marks Seconded by: Councillor Martyn Resolved that the agenda be approved as presented. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 3. Adoption of Minutes Moved by: Councillor Martyn Seconded by: Councillor Giguere Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Community Grant Program Feedback Survey— Manager of Administrative Services The Manager of Administrative Services provided an overview of the results from the Community Grant Program Feedback Survey. The survey was distributed to all applicants of the new Community Grant Program. Overall, the applicants were pleased with the new grant program. Most respondents understood how the proposals were evaluated, but there was a request for additional information on how points are awarded. The Committee directed staff to include a copy of the evaluation matrix with the 2022 grant application package. Moved by: Warden Marks Seconded by: Councillor Giguere RESOLVED THAT the April 27, 2021, report titled, Community Grant Program Feedback Survey, submitted by the Manager of Administrative Services/Deputy Clerk, be received and filed for information. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 6. Recruitment/Committee Composition Discussion The Manager of Planning provided an update on the recruitment process for a new citizen appointee to the Rural Initiatives and Planning Advisory Committee. The Manager of Planning has reached out to the Elgin Federation of Agriculture (EFA) to see if one of their members wishes to sit on the Committee. The Committee directed staff to wait for a reply from the EFA before opening up the recruitment process to other members of the community. Moved by: Councillor Martyn Seconded by: Councillor Giguere RESOLVED THAT the report from the Manager of Planning be received. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 7. Correspondence None. 8. New Business None. 9. Date of Next Meeting The Committee will meet again on Tuesday, May 18 at 1.00 p.m. 10. Adjournment Moved by: Warden Marks Seconded by: Councillor Giguere Resolved that the meeting adjourn at 1.22 p.m. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. -17'Julie Gonyou, Ed Ketchabaw, Chief Administrative Officer/Clerk. Chair.