03 - May 4, 2021 RIPA Committeee MinutesRural Initiatives/Planning Advisory Committee Meeting
Date: May 4, 2021
Location: Electronic Meeting
Time: 1.00 P.M.
Attendees: Members of the Rural Initiatives/Planning Advisory Committee
Councillor Ed Ketchabaw, Chair
Councillor Sally Martyn
Councillor Dominique Giguere
Warden Tom Marks
Elgin County Staff
Chief Administrative Officer, Julie Gonyou
General Manager of Engineering, Planning & Enterprise, Brian Lima
Manager of Planning, Nancy Pasato
Manager of Administrative Services, Katherine Thompson
Legislatives Services Coordinator, Carolyn Krahn
1. Call to Order
The Rural Initiatives/Planning Advisory Committee met this 4th day of May, 2021.
2. Approval of Agenda
Moved by: Warden Marks
Seconded by: Councillor Martyn
Resolved that the agenda be approved as presented.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
3. Adoption of Minutes
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Community Grant Program Feedback Survey— Manager of Administrative Services
The Manager of Administrative Services provided an overview of the results from the
Community Grant Program Feedback Survey. The survey was distributed to all
applicants of the new Community Grant Program. Overall, the applicants were pleased
with the new grant program. Most respondents understood how the proposals were
evaluated, but there was a request for additional information on how points are awarded.
The Committee directed staff to include a copy of the evaluation matrix with the 2022
grant application package.
Moved by: Warden Marks
Seconded by: Councillor Giguere
RESOLVED THAT the April 27, 2021, report titled, Community Grant Program Feedback
Survey, submitted by the Manager of Administrative Services/Deputy Clerk, be received
and filed for information.
Recorded Vote
Yes No
Warden Tom Marks Yes
Councillor Dom inique Giguere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
6. Recruitment/Committee Composition Discussion
The Manager of Planning provided an update on the recruitment process for a new
citizen appointee to the Rural Initiatives and Planning Advisory Committee. The Manager
of Planning has reached out to the Elgin Federation of Agriculture (EFA) to see if one of
their members wishes to sit on the Committee. The Committee directed staff to wait for a
reply from the EFA before opening up the recruitment process to other members of the
community.
Moved by: Councillor Martyn
Seconded by: Councillor Giguere
RESOLVED THAT the report from the Manager of Planning be received.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Councillor Sally Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
7. Correspondence
None.
8. New Business
None.
9. Date of Next Meeting
The Committee will meet again on Tuesday, May 18 at 1.00 p.m.
10. Adjournment
Moved by: Warden Marks
Seconded by: Councillor Giguere
Resolved that the meeting adjourn at 1.22 p.m.
Recorded Vote
Yes
No
Warden Tom Marks
Yes
Councillor Dom inique Giguere
Yes
Councillor Martyn
Yes
Councillor Ed Ketchabaw
Yes
4
0
- Motion Carried.
-17'Julie Gonyou, Ed Ketchabaw,
Chief Administrative Officer/Clerk. Chair.