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04 - May 18, 2021 RIPA Committee MinutesRural Initiatives/Planning Advisory Committee Meeting Date: May 18, 2021 Location: Electronic Meeting Time: 1.00 P.M. Attendees: Members of the Rural Initiatives/Planning Advisory Committee Councillor Ed Ketchabaw, Chair Councillor Sally Martyn Councillor Dominique Giguere Warden Tom Marks Elgin County Staff Chief Administrative Officer, Julie Gonyou General Manager of Engineering, Planning & Enterprise, Brian Lima Manager of Planning, Nancy Pasato Manager of Administrative Services, Katherine Thompson Legislatives Services Coordinator, Carolyn Krahn 1. Call to Order The Rural Initiatives/Planning Advisory Committee met this 18th day of May, 2021. 2. Approval of Agenda Moved by: Warden Marks Seconded by: Councillor Giguere Resolved that the agenda be approved as presented. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 3. Adoption of Minutes Moved by: Councillor Martyn Seconded by: Councillor Giguere Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Community Grant Program Request— Bayham Historical Society The Manager of Administrative Services provided an update from the Bayham Historical Society regarding Edisonfest. The festival is generally held in early June, but the Historical Society anticipates moving the festival to September 2021 with some changes in format due to the ongoing pandemic. The Historical Society requested that their grant be applied to the new date in September. Moved by: Warden Marks Seconded by: Councillor Martyn RESOLVED THAT the grant to the Bayham Historical Society for Edisonfest be extended from June to September 2021. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes Motion Carried. 6. Official Plan Review— What We Heard Report #1 The General Manager of Engineering, Planning & Enterprise provided an update on the first Phase (Understanding the Context) of the Official Plan Review. In Phase One, staff organized a public kick-off meeting, launched an Official Plan Review webpage, sent emails to local businesses inviting them to get involved, attended local Municipal Council Meetings for all seven (7) local municipalities, developed a stakeholder discussion guide, and developed a public survey to help understand community priorities. Staff also presented the feedback received in the first phase of the Review. Moved by: Councillor Martyn Seconded by: Councillor Giguere RESOLVED THAT the report from the General Manager of Engineering, Planning & Enterprise be received; and THAT staff be directed to present the What We Heard Report #1 to County Council. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Sally Martyn Yes Councillor Ed Ketchabaw Yes 4 0 - Motion Carried. 7. Committee Composition Update — Outreach to the Elgin Federation of Agriculture The Manager of Planning provided an update on Committee Composition. The Manager of Planning reached out to the Elgin Federation of Agriculture to see if any of their members would be interested in serving on the Rural Initiatives and Planning Advisory Committee. They indicated that May is their busiest season and that they would not meet until June to discuss providing a candidate for the Committee. 8. Correspondence None. 9. New Business None. 10. Date of Next Meeting The Committee will meet again on Tuesday, June 22 at 1.00 p.m. 11. Adjournment Moved by: Warden Marks Seconded by: Councillor Giguere Resolved that the meeting adjourn at 1.30 p.m. Recorded Vote Yes No Warden Tom Marks Yes Councillor Dom inique Giguere Yes Councillor Martyn Yes Councillor Ed Ketchabaw Yes 4 0 Motion Carried. 61 Julie Gonyou, Ed Ketchabaw, Chief Administrative Officer/Clerk. Chair.