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09 - July 22, 2021 Connectivity Committee Meeting MinutesElgin oul 0 Progressive by Nature Meeting: Connectivity Committee Date: July 22, 2021 Time: 2:00 p.m. Location: Council Chambers/Webex Attendees: Tom Marks, Warden and Committee Chair Dominique Giguere, Councillor and Committee Vice Chair Duncan McPhail, Councillor Mike Andrews, Community Member Justin Pennings, Community Member Joshua Kiirya, Community Member Qoined the meeting in progress) Staff: Julie Gonyou, Chief Administrative Officer Brian Lima, General Manager of Engineering, Planning & Enterprise Jeff Brock, Director of Information Technology Services Jeremy Sharkey, IT Coordinator Cecil Coxen, IT Manager — Township of Malahide Katherine Thompson, Supervisor of Legislative Services Carolyn Krahn, Legislative Services Coordinator MINUTES 1. Call to Order The Connectivity Committee met this 22nd day of July, 2021. The meeting was called to order at 2:00 p.m. 2. Approval of Agenda Moved by: Mike Andrews Seconded by: Councillor Giguere RESOLVED THAT the agenda be approved. Recorded Vote Yes No Councillor Giguere Yes Councillor McPhail Yes Mike Andrews Yes E1ginCou ly PregreWve by Nature Justin Pennin s Yes Warden Marks Yes 5 0 - Motion Carried. 3. Adoption of June 17, 2021 Minutes Moved by: Councillor McPhail Seconded by: Justin Pennings Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Councillor Giguere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennin s Yes Warden Marks I Yes 5 0 Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Community Connectivity Engagement Strategy — Director of ITS The Director of ITS presented the engagement strategy for the Connected Elgin Community Connectivity project. The strategy will ensure that public engagement is transparent, focused and accessible and will serve as a guiding document detailing the County's approach to external public engagement. 6. Current State Assessment —IBI Group E I ggink, f o t -1nIr Pmg—fve by Nature half of County premises are served with minimum broadband speeds, the gap to meet minimum speeds for underserved areas is roughly 1,500 km of underserved road segments, or roughly 71 % of County road segments. 7. Correspondence None. 8. New Business None. 9. Date of Next Meeting The Committee will meet again on August 19th at 2 p.m. 10.Adjournment Moved by: Justin Pennings Seconded by: Mike Andrews RESOLVED THAT the meeting be adjourned at 3:09 p.m. Recorded Vote Yes No Councillor Gi uere Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennin s Yes Joshua Kiir a Yes Warden Marks Yes 6 0 QU-b.-e, &auan - Julie Gonyo , Chief Administrative Officer/Clerk. - Motion Carried. /\AA �-/Tomllvlarks, Chair.