10 - August 26, 2021 Connectivity Committee Meeting MinutesElgink__ou n1,Y
Progressive by Nature
Meeting: Connectivity Committee
Date: August 26, 2021
Time: 2:00 p.m.
Location: Council Chambers/Webex
The meeting was held in a hybrid in-person/electronic format with Committee Members
and staff participating as indicated below.
Attendees: Tom Marks, Warden and Committee Chair (in -person)
Dominique Giguere, Councillor and Committee Vice Chair (electronic)
Duncan McPhail, Councillor (electronic)
Mike Andrews, Community Member (electronic)
Justin Pennings, Community Member (electronic)
Regrets: Joshua Kiirya, Community Member
Staff: Julie Gonyou, Chief Administrative Officer (electronic)
Brian Lima, General Manager of Engineering, Planning & Enterprise (in -
person)
Jeff Brock, Director of Information Technology Services (in -person)
Jeremy Sharkey, IT Coordinator (electronic)
Cecil Coxen, IT Manager — Township of Malahide (electronic)
Katherine Thompson, Supervisor of Legislative Services (in -person)
Jenna Fentie, Legislative Services Coordinator (in -person)
Carolyn Krahn, Legislative Services Coordinator (in -person)
MINUTES
1. Call to Order
The Connectivity Committee met this 26th day of August, 2021. The meeting was
called to order at 2:00 p.m.
2. Approval of Agenda
Moved by: Councillor McPhail
Seconded by: Councillor Giguere
RESOLVED THAT the agenda be approved.
Recorded Vote
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Yes
No
Councillor Giguere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Joshua Kiir a
Yes
Warden Marks
Yes
6
0
- Motion Carried.
3. Adoption of July 22, 2021 Minutes
Moved by: Mike Andrews
Seconded by: Councillor Giguere
Resolved that the minutes of the previous meeting be adopted.
Recorded Vote
Yes
No
Councillor Gi uere
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Joshua Kiir a
Yes
Warden Marks
Yes
6
0
- Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
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5. IBI Engagement — Report Delivery— Director of ITS
The Director of ITS presented a report regarding the expected deliverables from
IBI with respect to their study Internet Connectivity and Broadband Analysis,
Assessment, and Proposed Solutions.
6. Presentation — Elgin County Options Analysis — IBI Group
IBI Group provided an overview of technical options including fibre to
underserved areas and fibre to towers and deployment of fixed wireless;
governance and funding options; and an analysis of the options.
7. Report — Internet Connectivity and Broadband Analysis, Assessment, and
Proposed Solutions — IBI Group
IBI Group reviewed in detail available information and datasets relating to
Internet Service Providers and Internet Speeds in Elgin County; technical
options; and governance and funding options for an Elgin County connectivity
solution.
8. Report Discussion — Director of ITS
The Director of ITS led a discussion on the technical and financing options as
presented by IBI group. The Committee directed staff to present a follow up
report on funding options. Based on funds available to support a connectivity
solution, the Committee will request further information on their preferred
technical option.
9. Correspondence
None.
10. New Business
None.
11. Date of Next Meeting
The Committee will meet again on September 9, 2021 at 1:00 p.m.
12.Adjournment
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Moved by: Justin Pennings
Seconded by: Councillor Gigu6re
RESOLVED THAT the meeting be adjourned at 3:21 p.m.
Recorded Vote
Yes
No
Councillor Gi u6re
Yes
Councillor McPhail
Yes
Mike Andrews
Yes
Justin Pennin s
Yes
Joshua Kiir a
Yes
Warden Marks
Yes
6
0
Julie Gonyo ,
Chi Administrative Officer/Clerk.
- Motion Carried.
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Tom Marks,
Chair.