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17 - July 6, 2021 County Council Agenda Package TABLE OF CONTENTS Orders –July 6, 2021………………………………………………………………..2 Elgin County Council Minutes –June 22, 2021…………………………………... 3 Reports Index………………………………………………………………………...13 Report –Warden’s Activity Report (June) and COVID-19 Update……………...14 Report –Rural Initiatives/Planning Advisory Committee Citizen Appointment...18 Report –Homes – Infection Control Policy Updates –COVID-19 Immunization, Management of Fainting and Anaphylactic Reactions………….. 21 Report – Approval for Official Plan Amendment (5-year review), Municipality of Dutton Dunwich Official Plan……………………………………………………. 24 Report –Elgin County Film and Promotion………………………………………..143 Report –Joseph Street (CR23) Speed Reduction……………………………….. 153 Report – Elgin Ontario Health Team Update – Collaboration Agreement/ Affiliate Member Statement of Participation……………………………………… 156 Report –International Plowing Match Scholarship – Council Opportunity……. 183 Report –Services for Seniors Study underway in Elgin County………………... 187 Report –COVID-19 Emergency Team Planning – June Update………………..191 Correspondence –Items for Information Index…………………………………... 211 Letterfrom Conservation Ontario regarding regulatory proposals for the 212 Conservation Authorities Act……………………………………………………….. Letter from Minister of Infrastructure and Communities regarding federal transfer payments……………………………………………………………………214 Correspondence from the Elgin Manor Resident Council regarding hairdressing services at Elgin Manor……………………………………………… 217 Council Resolution from Dutton Dunwich regarding capital gains tax…………. 226 Western Ontario Wardens Caucus June 2021 Newsletter………………..…….. 227 Closed Session Agenda…………………………………………………………….. 232 By-Law 21-30 – Amend the Schedule to By-Law No. 20-58……………………. 233 1 ORDERS OF THE DAY FOR TUESDAY, JULY 6, 2021, 9:00 A.M. st 1 Meeting Called to Order nd 2Adoption of Minutes rd 3Disclosure of Pecuniary Interest and the General Nature Thereof th 4Presenting Petitions, Presentations and Delegations th 5Motion to Move Into “Committee Of The Whole Council” th 6Reports of Council, Outside Boards and Staff th 7Council Correspondence 1)Items for Consideration 2)Items for Information (Consent Agenda) th 8Other Business 1)Statements/Inquiries by Members 2)Notice of Motion 3)Matters of Urgency th 9Closed Meeting Items th 10Recess th 11Motion to Rise and Report th 12Motion to Adopt Recommendations from the Committee Of The Whole th 13Consideration of By-Laws th 14Adjournment VIRTUAL MEETING: IN-PERSON PARTICIPATION RESTRICTED NOTE FOR MEMBERS OF THE PUBLIC: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. 2 ELGINCOUNTYCOUNCIL MINUTES June22, 2021 1.CALLTOORDER 2.ADOPTIONOFMINUTES RecordedVote YesNoAbstain 3.DISCLOSUREOFPECUNIARYINTERESTANDTHEGENERALNATURETHEREOF 3 4.PRESENTINGPETITIONS,PRESENTATIONSANDDELEGATIONS 5.COMMITTEEOFTHEWHOLE RecordedVote YesNoAbstain 6.REPORTSOFCOUNCIL,OUTSIDEBOARDSANDSTAFF Homes – InfectionControlPolicy – Immunization – StaffCOVID-19 – Director ofHomesandSeniorsServices “–– –” ––– RecordedVote YesNoAbstain 4 2020AnnualReport – DirectorofFinancialServices “” RecordedVote YesNoAbstain 7.CLOSEDMEETINGITEMS (e) litigationor potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (k) a position, plan, procedure,criteria or instruction to be applied to any negotiations carried on or to becarried on by or on behalf of the municipality or local board – (c) a proposed or pendingacquisition or disposition of land by the municipality or local board; (f) advicethat is subject to solicitor-client privilege, including communications necessaryfor that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf ofthe municipality or local board – RecordedVote YesNoAbstain 5 8.MOTIONTORISEANDREPORT RecordedVote YesNoAbstain – RecordedVote YesNoAbstain – RecordedVote YesNoAbstain 6 9.REPORTSOFCOUNCIL,OUTSIDEBOARDSANDSTAFF(continued) ApprovalforOfficialPlanAmendmentNo.20-20,TownofAylmerOfficialPlan – ManagerofPlanning ’ RecordedVote YesNoAbstain TransportationMasterPlan – ProgressUpdate – GeneralManagerof Engineering,Planning & Enterprise RecordedVote YesNoAbstain 7 AvonDriveandPutnamRoadIntersectionReview – GeneralManagerof Engineering,Planning & Enterprise “ ” ’ RecordedVote YesNoAbstain 10.COUNCILCORRESPONDENCE ItemsforConsideration 8 RecordedVote YesNoAbstain RecordedVote YesNoAbstain ItemsforInformation(ConsentAgenda) 9 RecordedVote YesNoAbstain 11.OTHERBUSINESS Statements/InquiriesbyMembers NoticeofMotion MattersofUrgency 12.MOTIONTOADOPTRECOMMENDATIONSFROMTHECOMMITTEEOFTHEWHOLE RecordedVote YesNoAbstain 13. CONSIDERATIONOFBY-LAWS By-Law 21-28 – AmendingBy-Law No. 20-63 10 RecordedVote YesNoAbstain By-Law 21-29 – Confirming all Actions and Proceedings RecordedVote YesNoAbstain 14.ADJOURNMENT RecordedVote YesNoAbstain 11 12 SFQPSUT!PG!DPVODJM!BOE!TUBGG Kvmz!7-!3132 Dpvodjm!Sfqpsut!—!BUUBDIFE Tubgg!Sfqpsut!—!BUUBDIFE 13 SFQPSU!UP!DPVOUZ!DPVODJM! GSPN; EBUF; TVCKFDU; SFDPNNFOEBUJPO;! Xbsefo“t!Bdujwjuz!Sfqpsu)Kvof*boe!DPWJE.2: Vqebuf JOUSPEVDUJPO; EJTDVTTJPO;! Wbddjobujpot! 14 Dpvouz!Pqfsbujpot; Fwfout0Nffujoht!Buufoefe!cz!Xbsefo; GJOBODJBM!JNQMJDBUJPOT; 15 BMJHONFOU!XJUI!TUSBUFHJD!QSJPSJUJFT;! 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DPODMVTJPO; 27 28 OFFICIAL PLAN 29 Preface 30 TABLE OF AMENDMENTS TO THE MUNICIPALITY OF DUTTON DUNWICHOFFICIAL PLAN INCLUDED IN THIS CONSOLIDATION 31 TABLE OF CONTENTS 32 33 34 1.0INTRODUCTION 1.1BACKGROUND Planning Act 35 1.2PURPOSE OF THE PLAN 36 1.3LAND USE PLANNING PRINCIPLES 37 38 39 2.0GENERAL DEVELOPMENT POLICIES 2.1INTENSIFICATION AND REDEVELOPMENT 40 41 2.2SITE SUITABILITY 42 2.3BARRIER FREE DESIGN Accessibility for Ontarians with Disabilities Act 43 2.4BUFFERS AND LAND USE COMPATIBILITY 2.5ENERGY CONSERVATION, AIR QUALITY AND CLIMATE CHANGE 44 45 2.6VISUAL AMENITY 2.7ACCESSORY USES 2.8SECONDARY USES 2.9MINIMUM DISTANCE SEPARATION AND NUTRIENT MANAGEMENT MINIMUM 46 2.10AGRICULTURAL-RELATED USES 2.11ON-FARM DIVERSIFIED USES 47 2.12ADDITIONAL RESIDENTIAL UNITS 48 2.13VACATION HOMES AND BED AND BREAKFAST ESTABLISHMENTS 49 2.14INSTITUTIONAL 50 3.0CULTURAL HERITAGE AND ARCHAEOLOGY 3.1CULTURAL HERITAGE Ontario Heritage Act 51 Ontario Heritage Act Ontario Heritage Act 3.2ARCHEOLOGICAL RESOURCES 52 Ontario Heritage Act Ontario Heritage Act. Ontario Heritage Act Ontario Heritage Act 53 4.0 ENVIRONMENT 4.1NATURAL HERITAGEAND NATURAL HAZARDS Planning Act Planning Act 54 55 Planning Act 56 4.2HAZARDOUS LANDS BACKGROUND GOALS POLICIES 57 58 59 60 Lakes and Rivers Improvement ActPublic Lands Act Conservation Authorities Act Lakes and Rivers Improvement Act 61 4.3HUMAN-MADE HAZARDS Environmental Protection Act Environmental Protection Act 62 Regulation 153/04Environmental Protection ActRegulation 153/04 Oil, Gas and Salt Resources Act Oil, Gas and Salt Resources Act Environmental Protection Act 4.4MINERAL AGGREGATE RESOURCES 4.4.1BACKGROUND 63 4.4.2GOALS 4.4.3POLICIES 64 Aggregate Resources Act Aggregate Resources Act Aggregate Resources Act 65 Aggregate Resources Act Municipal Act 66 Planning Act 67 4.5SOURCEWATER PROTECTION Clean Water Act, 2006 4.6WATER RESOURCES Beds of Navigable Waters Act 4.7GROUND AND SURFACE WATER PROTECTION 68 4.8MINERALS AND PETROLEUM RESOURCES Oil, Gas, and Salt Resources Act Oil, Gas and Salt Resources Act 69 70 5.0COMMUNITY IMPROVEMENT 5.1BACKGROUND 5.2GOALS 5.3OBJECTIVES 71 5.4POLICIES Planning Act 72 73 6.0INFRASTRUCTURE 6.1PUBLIC WORKS, CAPITAL WORKS AND PUBLIC HEALTH Planning Act 6.2MUNICIPAL SERVICES AND UTILITIES 74 6.3HIGHWAYS AND ROADS 75 Public Transportation and Highway Improvement Act Public Transportation and Highway Improvement Act 76 6.4RAILWAY CORRIDOR 6.5TRAILS 6.6ACTIVE TRANSPORTATION 77 6.7LANDFILL SITES Environmental Protection Act 78 6.8RENEWABLE ENERGY SYSTEMS Ontario Regulation No. 359/09 6.8.1LARGE SCALE SYSTEMS 79 Environmental Protection Act 6.8.2SMALL SCALE SYSTEMS 80 7.0LAND USE 7.1AGRICULTURE 7.1.1BACKGROUND 7.1.2GOALS 81 7.1.3POLICIES 82 Cannabis Act 83 84 85 Planning Act Planning Act 86 7.2RESIDENTIAL 7.2.1BACKGROUND 7.2.2GOALS 7.2.3POLICIES 87 88 89 Planning Act Planning Act Planning Act. 90 91 92 7.3CENTRAL BUSINESS DISTRICT 7.3.1BACKGROUND 7.3.2GOALS 7.3.3POLICIES 93 94 7.4 HAMLETS 7.4.1BACKGROUND 7.4.2GOALS 7.4.3POLICIES 95 Proposed Water/ Existing Water/Sewage Settlement Area Service Sewage Service 96 7.5HIGHWAY COMMERCIAL 7.5.1BACKGROUND 97 7.5.2GOALS 7.5.3POLICIES 98 Building Code Act 99 7.6INDUSTRIAL 7.6.1BACKGROUND 7.6.2GOALS 7.6.3POLICIES 100 Planning Act 101 7.7OPEN SPACE 7.7.1BACKGROUND 102 7.7.2GOALS 7.7.3POLICIES Planning Act 103 Planning Act 7.8PARKLAND 7.8.1BACKGROUND 7.8.2GOALS 7.8.3POLICIES 104 7.9LAKESHORE RECREATION 7.9.1BACKGROUND 7.9.2GOALS 105 7.9.3POLICIES 106 107 108 109 7.10SEASONAL RESIDENTIAL 7.10.1BACKGROUND 7.10.2GOALS 7.10.3POLICIES 110 7.11CAMPING 7.11.1BACKGROUND 7.11.2GOALS 7.11.3POLICIES 111 Municipal Act 7.12ENVIRONMENTAL PROTECTION 7.12.1BACKGROUND 7.12.2GOALS 7.12.3POLICIES 7.13FUTURE DEVELOPMENT 7.13.1BACKGROUND 112 7.13.2GOALS 7.13.3POLICIES 113 114 115 8.0IMPLEMENTATION AND INTERPRETATION 8.1 GENERAL Planning ActMunicipal ActOntario Building Code ActOntario Heritage Act 8.2LAND USE BOUNDARIES AND LOCATION OF PUBLIC HIGHWAYS AND ROADS 8.3LAND DIVISION 8.3.1GENERAL 116 Planning Act 8.3.2PLAN OF SUBDIVISIONOR CONDOMINIUM Planning Act Planning Act 117 Planning ActCondominium Act 8.3.3CONSENTS Planning Act 118 Planning Act 8.3.4CONSENT - AGRICULTURAL Planning Act 119 120 Planning Act 8.3.5TECHNICAL SEVERANCES Planning Act 121 8.3.6PART LOT CONTROL Planning Act Planning Act 8.3.7DEEMING BY LAW Planning Act 8.3.8CONDOMINIUM CONVERSION Planning Act 122 8.4COMMITTEE OF ADJUSTMENTS Planning Act 8.5ZONING BY-LAW 8.6NON-CONFORMING USES 123 Planning Act 124 Planning Act, 8.7HOLDING ZONE 8.8SITE PLAN CONTROL Planning Act Planning Act 125 8.9PROPERTY MAINTENANCE AND OCCUPANCY STANDARDS Planning Act 8.10REVIEW AND UPDATING OF MUNICIPAL BY-LAWS 8.11PARKLAND DEDICATION 126 Planning Act Planning Act 8.12OFFICIAL PLAN AMENDMENTS, REVIEW, AND MONITORING 127 Planning Act Planning Act 8.13SETTLEMENT AREA EXPANSIONS 8.14EMPLOYMENT AREA CONVERSIONS 128 8.15TEMPORARY USE BY-LAWS Planning Act Planning Act 129 Planning ActMunicipal Act 130 8.16COMPLETE APPLICATION REQUIREMENTS Planning Act Planning Act 8.17SUPPORTING STUDIES 131 132 8.18PUBLIC NOTIFICATION PROCEDURES Planning Act. 133 8 ¨© 9 9 5 ¨© ¨© ¨© 9 ¨© 401 401 401 UV UV UV 5 ¨© 2 2 ¨© ¨© 13 13 13 ¨© ¨© ¨© 9 ¨© 3 3 3 ¨© ¨© ¨© 8 ¨© 16 ¨© 9 ¨© 16 ¨© 16 ¨© LAKE ERIE LAND USE DESIGNATIONS Schedule 'A' forms part of Official Plan of the Municipality of Dutton/ Dunwich and must be read in conjunction with the written text. 134 9 ¨© : : 6 ¨© ¨© ¨© : ¨© 512 UV 512 UV 6 ¨© 3 3 ¨© ¨© 24 24 ¨© ¨© : ¨© 4 4 4 ¨© ¨©¨© 9 ¨© 27 ¨© : ¨© 27 ¨© MBLF!FSJF Tdifevmf!(C(!gpsnt!qbsu!pg!Pggjdjbm!Qmbo!pg!uif!Nvojdjqbmjuz!pg!Evuupo0!Evoxjdi!boe! nvtu!cf!sfbe!jo!dpokvodujpo!xjui!uif!xsjuufo!ufyu/ 135 : : ¨© ¨© 512 UV 512 UV 3 ¨© 24 24 ¨© ¨© 44 ¨©¨© Mfhfoe MBLF!FSJF Tdifevmf!(D(!gpsnt!qbsu!pg!Pggjdjbm!Qmbo!pg!uif!Nvojdjqbmjuz!pg!Evuupo0!Evoxjdi!boe! nvtu!cf!sfbe!jo!dpokvodujpo!xjui!uif!xsjuufo!ufyu/ Opuf;!Gps!vq.up.ebuf!qfuspmfvn!xfmm!mpdbujpot dpotvmu!uif!Pjm-!Hbt!boe!Tbmu!Sftpvsdft Mjcsbsz!up!pcubjo!uif!nptu!dvssfou!nbqqjoh/ 136 Mboe!Vtf Tdifevmf!(E(!gpsnt!qbsu!pg!Pggjdjbm!Qmbo!pg!uif!Nvojdjqbmjuz!pg!Evuupo0!Evoxjdi!boe! nvtu!cf!sfbe!jo!dpokvodujpo!xjui!uif!xsjuufo!ufyu/ Sbjmxbzt 137 L a k e E r i e Tdifevmf!(F(!gpsnt!qbsu!pg!Pggjdjbm!Qmbo!pg!uif!Nvojdjqbmjuz!pg!Evuupo0!Evoxjdi!boe! nvtu!cf!sfbe!jo!dpokvodujpo!xjui!uif!xsjuufo!ufyu/ 138 Dutton Official Plan By-Law No. 2021-14 BEING A BY-LAW TO ADOPT AREVISED OFFICIAL PLAN FOR THE CORPORATION OF THE MUNICIPALITY OF DUTTON DUNWICH WHEREAS the Council of the Corporation of the Municipality of Dutton Dunwich deems it necessary under Section 17 of the Planning Act, R.S.O., 1990, as amended, hereby enacts as follows; 1.THAT the Municipality of Dutton Dunwich Official Plan (January 27, 2021), consisting of the attached text and schedules is hereby adopted. 2.THAT the CAO/Clerk is hereby authorized and directed to make application to the County of Elgin for the approval of the Municipality of Dutton Dunwich Official Plan (January 27, 2021). 3.THAT the Municipality of Dutton Dunwich Official Plan (January 27, 2021) hereby supersedes all other Official Plans for the Municipality of Dutton Dunwich, 4.THAT all former Official Plan By-laws are hereby rescinded. 5.THAT this By-law shall come into force on the final passage thereof and take effect upon final approval bythe County of Elgin. th READ a first and secondtime this 10dayof February, 2021. th READ a thirdtime and finally passedthis 10dayof February,2021. Robert (Bob) Purcell, Mayor Heather Bouw, CAO/Clerk 139 Gjmf!OpEE.PQB32.12Ebuf!pg!Efdjtjpo;312: Nvojdjqbmjuz;Nvojdjqbmjuz!pg!Evuupo!Ebuf!pg!Opujdf;312: Evoxjdi! Tvckfdu!Mboe;Foujsf!NvojdjqbmjuzMbtu!Ebuf!pg!Bqqfbm;312: Bqqmjdbou;Nvojdjqbmjuz!pg!Evuupo! Evoxjdi!! OPUJDF!PG!EFDJTJPO Xjui!sftqfdu!up!bo!Pggjdjbm!Qmbo!Bnfoenfou! Tfdujpo!28)46*!boe!32!pg!uif!Qmboojoh!Bdu Qvsqptf!boe!Fggfdu!pg!uif!Pggjdjbm!Qmbo!Bnfoenfou Efdjtjpo bqqspwfe!bt!npejgjfe! Xifo!boe!Ipx!up!Gjmf!bo!Bqqfbm Xip!Dbo!Gjmf!bo!Bqqfbm Xifo!uif!Efdjtjpo!jt!Gjobm Nbjmjoh!Beesftt!gps!Gjmjoh!b!Opujdf!pg!Bqqfbm Puifs!Sfmbufe!Bqqmjdbujpot;!OB Hfuujoh!Beejujpobm!Jogpsnbujpo 140 EFDJTJPO 141 142 SFQPSU!UP!DPVOUZ!DPVODJM! GSPN; EBUF; TVCKFDU; SFDPNNFOEBUJPO;! JOUSPEVDUJPO; EJTDVTTJPO;! 143 GJOBODJBM!JNQMJDBUJPOT; 144 BMJHONFOU!XJUI!TUSBUFHJD!QSJPSJUJFT;! Tfswjoh!FmhjoHspxjoh!FmhjoJowftujoh!jo!Fmhjo Fotvsjoh!bmjhonfou!pg!Fotvsjoh!xf!ibwf!uif Qmboojoh!gps!boe! dvssfou!qsphsbnt!boe!ofdfttbsz!uppmt-! gbdjmjubujoh!dpnnfsdjbm-! tfswjdft!xjui!dpnnvojuz!sftpvsdft-!boe! joevtusjbm-!sftjefoujbm-! offe/jogsbtusvduvsf!up!efmjwfs! boe!bhsjdvmuvsbm!hspxui/ qsphsbnt!boe!tfswjdft! opx!boe!jo!uif!gvuvsf/ Fyqmpsjoh!ejggfsfou! Gptufsjoh!b!ifbmuiz! xbzt!pg!beesfttjoh! fowjsponfou/ dpnnvojuzoffe/Efmjwfsjoh!nboebufe! qsphsbnt!boe!tfswjdft! Foibodjoh!rvbmjuz!pg! fggjdjfoumz!boe! Fohbhjoh!xjui!pvs! qmbdf/ fggfdujwfmz/ dpnnvojuz!boe!puifs! tublfipmefst/ Beejujpobm!Dpnnfout;! MPDBM!NVOJDJQBM!QBSUOFS!JNQBDU; DPNNVOJDBUJPO!SFRVJSFNFOUT;! DPODMVTJPO; 145 146 CODE OF CONDUCT * Film and television productions are all guests in residential and commercial areas and shall treat all locations, as well as the members of the public, with courtesy. It is the responsibility of each producer/production company to ensure that cast and crew comply with this Code of Conduct. Filming notification letters distributed in the neighbourhood or business district should include this one-page Code of Conduct (PDF). TO THE PUBLIC If you find this production company is not adhering to this Code of Conduct, please call the County of Elgin at 519-614-1460 ext 137, Monday-Friday between the hours of 8:30 am and 4:30 pm; e-mail at filming@elgin.ca . ___________________________ __________________________ __________________ Title of Production Production Manager Phone Number 1) When filming in a neighbourhood or business district, proper notification is to be provided to each merchant or resident directly affected by filming activity (this includes parking and base camp areas). The filming notice shall include: a. Name of production company, title of production b. Production type (feature film, TV movie, TV series, commercial etc.) c. Type, duration and description of activity (i.e. times, dates and number of days, including prep and strike) d. Company contact: ________________________________ __________________________________ Location Manager (LM) Assistant Location Manager (ALM) 2) The code of conduct shall be attached to every filming notification which is distributed in the neighbourhood or business district. 3) Any production company intending to film on public property must first obtain a permit from the County of Elgin/Municipality. 4) Production vehicles arriving on location in or near a residential neighbourhood shall not enter the area before the time stipulated on the permit. Production vehicles shall park one-by-one, turning off 147 engines as soon as possible. Cast and crew vehicles are not covered by the location filming permit and shall observe designated parking areas noted by location managers. This shall appear on the call sheet map. Filming only takes place between 7:00 am and 11:00 pm unless residents are surveyed and a majority has given their approval (written approval where possible, name and address noted if homeowner/tenant/business owner has no objection but does not wish to sign). 5) Moving or towing of any vehicle is prohibited without the express written permission of the owner of the vehicle or local Municipality or County of Elgin. 6) Production vehicles shall not block, or park in, driveways without the express written permission of the driveway owner. 7) Pedestrian traffic shall not be obstructed at any time. All cables and similar items must be channeled. Approved traffic interruptions must not exceed 3-minute intervals. 8) Cast and crew shall not trespass on residents’ or merchants’ property. They must remain within the boundaries of the property that has been permitted for filming. 9) No alcoholic beverages or substances prohibited at law are permitted at any time on any set or location. 10) Cast and crew meals shall be confined to the area designated in the location agreement or permit. Individuals shall eat within their designated meal area, during scheduled crew meals. All trash must be disposed of properly upon completion of the meal. All napkins, plates, and coffee cups used in the course of the work day shall be disposed of in the proper receptacles. All catering, crafts service, construction, strike and personal trash must be removed from the location, ensuring that all locations are returned to their original condition. 11) Cast and crew shall observe designated smoking areas and always extinguish cigarettes inappropriate containers. 12) Removing, trimming and/or cutting of vegetation or trees are prohibited unless approved by the relevant municipal authority (existing County/Municipal By-law) or property owner. 13) Film crew shall not remove street signs. Removal of any street sign must be completed by authorized staff of the municipality with jurisdiction over the subject street. 14) Use of any municipal infrastructure, such as fire hydrants, is not permitted unless explicitly approved by the Municipality. 15) Every member of the cast and crew shall keep noise levels as low as possible and at all times comply with the provisions of any applicable Noise By-Law. Cast and crew will refrain from the use of lewd or improper language. 16) Every member of the crew shall wear a production pass (badge) when required by the location. 17) The cast and crew shall not bring guests or pets to the location, unless expressly authorized in advance by the company. 148 18) It is the responsibility of the film company to make alternative parking arrangements for residents in possession of a valid parking permit for that area whose vehicles are displaced by the filming activity. Relocating vehicles by towing to accommodate filming or parking will not be permitted. 19) The company will comply at all times with the provisions of the filming permit which shall include adherence to all County of Elgin and Local Municipal By-laws. A copy of the filming permit shall be on location at all times with the location department. 20) The production company appreciates your cooperation and assistance in upholding the code of conduct. Failure to comply with this code of conduct can result in disciplinary action by the production company or your Union, Guild or Association. 149 d Elgin County Filming Notification Letter Guidelines Submit the completed template on page 2 with the Film Permit Application. )please use only the template on page 2) Notification Package -Double sided paper: o Front: Notification letter o Back: Film Code of Conduct for Elgin County Format -Length: No more than 1-page standard letter (8.5” x 11”) -Page Font: sans-serif font, larger if possible for accessibility Delivery Date Discuss timelines for distribution with the local Municipality. FIVE (5) business days in advance of first coning is standard. Delivery Area(s) Distribute Notification Package to all residents and businesses including, but not limited to, the following: -one (1) block of areas affected by filming -both sides of the street -downstream on affected one way streets -Local Business Improvement Area (BIA) when filming occurs in the BIA. -all other areas identified by the Municipality or County (e.g. areas impacted by effects of unusual noise levels) Letter Components Replace/update all text inside the \[brackets\]. -header that includes a logo of the production company (if available), plus contact information with: the project name, production company name, office address, general phone number, and general email address -health and safety information including link/statement about production/studio guidelines -dates and start/finish times of prep, filming, and wrap activities -intermittent traffic stoppages/controls and closures -production vehicle and film equipment parking and location(s) -parking -special effects, drone/UAV, and exterior set dressing -information about Municipality and County support -instructions to contact the production with specific questions -contact information including name, title, and phone of Location Managers and Assistant Location Managers 150 QSPEVDUJPO!MPHP! ++++GJMNJOH!OPUJGJDBUJPO++++ JOUFSJPSFYUFSJPSBEESFTT EBUFTUJNFUJNF EBUFTUJNFUJNF EBUFTUJNFUJNF Usbggjd!boe!Dmptvsft;! - - - Frvjqnfou - - - Qbsljoh; Tqfdjbm!Fggfdut; Ifbmui!boe!Tbgfuz;! 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Ufbn Connecting Care Act, 2019 GPS!WBMVF!SFDFJWFE BSUJDMF!2JOUFSQSFUBUJPO 2/2Efgjojujpot/ Bhsffnfou Dpogjefoujbm!Jogpsnbujpo Qbsujdjqbout Qspkfdu 160 Qspkfdu!Bhsffnfou Ufbn!Nfncfst Fmhjo!PIU 2/3Opo.Efsphbujpo/ BSUJDMF!3 3/2Wjtjpo/ Best Experience for Patients, Families, and Caregivers High Quality, and Sustainable Services Best Experience for Providers The Healthiest Community with Equitable Access to Care for All 3/3Hvjejoh!Qsjodjqmft/ Person-Centric and Holistic 161 Innovation and Courage Collaboration and Meaningful Engagement 3/4Wbmvft/: Respect and Trust – Accountability and Integrity – Diversity and Inclusion – 3/5Poubsjp!Ifbmui!Ufbn/ Connecting Care Act, 2019 3/6Qfsgpsnbodf/! 3/7 162 BSUJDMF!4—HPWFSOBODF 4/2Fmhjo!Poubsjp!Ifbmui!Ufbn!)PIU*!Dpvodjm/ 4/3Hpwfsobodf!Fohbhfnfou/ 4/4Qbujfou 4/5Dbsf!Dpvodjm/ 4/6Bggjmjbuf!Nfncfst/!! 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Bvuipsjujft!Bdu 211 Conservation Authorities Act Conservation Authorities Act. 212 213 214 Investing in Canada AHealthy Environment and a Healthy Economy 215 Building the Canada We Want in 2050 216 217 218 County of Elgin Office of the CAO 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519-631-1460 Fax: 519-631-4549 June 18, 2021 Elgin Manor Long-Term Care Home c/o Elgin Manor Residents Council - Tom Inger, President; Charmaine Bullock, Vice President; and Ron Bramley, Secretary 39262 Fingal Line, St. Thomas ON N5P 3S5 Sent via email to: Michelle Dennis, Residents Council Assistant (mdenniss@elgin.ca) ____________________________________________________________________________________ Dear Mr. Inger, Ms. Bullock, Mr. Bramley, and Residents Council Members, Re: Elgin Manor Petition Letter (email dated June 17, 2021 9:56 a.m., letter n.d.), sent by Michelle Dennis, Resident Council Assistant I acknowledge receipt and review of the email of yesterday and the attachment thereto. I would like to express my sincerest appreciation to all members of the Residents Council for your thoughtful letter and for escalating your concerns to both myself and Elgin County Council. Pursuant to Elgin County CouncilProcedural By-Law No. 19-41, Section 18 (c)(i), correspondence for Councils consideration must be received no less than eight (8) days prior to a regular Council Meeting. As a result, I am not able to guarantee that Elgin County Council will consider this at its meeting scheduled for June 22, 2021. County Councils next regularly scheduled meeting is July 6, 2021. I can confirm that Elgin County Council will receive your correspondence on either June 22, 2021, or July 6, 2021. As you can appreciate, you have shared several concerns in your letter that require follow-up and investigation. I anticipate that it will take 3-4 business days to complete my review. Please be assured that I understand and appreciate that this matter is time-sensitive. As such, I will conduct my review as quickly as possible. I hope this information is helpful for your current purposes. I will be back in touch with your group as early as Monday, June 21, 2021, and no later than the end of day Tuesday, June 22, 2021, with additional information. Thank you again for sharing your concerns with me, and please accept my sincerest appreciation for all that you do to support Elgin Countyts. Yours Very Truly, Julie Gonyou Chief Administrative Officer cc. Tom Marks, Warden Elgin County Council Michele Harris, Director of Homes and Seniors Services tğŭĻ Њ ƚŅ Њ 219 Hello Julie On behalf of the Elgin Manor Resident Council, the Executive would like to express our thanks for your kind and detailed response. th We will be satisfied to get on the Council’s agenda for the July 6 th . meeting as we have our scheduled Resident Council meeting on July 7 We understand that there are also other matters that are already on nd your agenda for the 22as you look after many things in Elgin County that not only affect us, but all of our loved ones living in the community and we feel we are all important. We welcome that our services, or lack there of, and how we are communicated with will be on the Elgin County Council Agenda for July th . Many of us do not have the ability to access County Council 6 Meetings and live with many challenges that require assistance when it comes to communication. We appreciate you investigating these matters and answering our questions. It is not personal, but it is hard for us to trust anyone at this point. We had assumed that the Corporation and County Council make these decisions and that our concerns had already been escalated to you and the Council. This has been a point of distress for us since we heard we were losing the hairdressers we loved in December of 2020. We had to find out from our family and friends that they are not hiring staff anymore, but contracting it out. In future, we would like to be treated with enough respect to know the ‘what’, and be explained the ‘why’ of all the things that will affect us. Sincerely Elgin Manor Resident Council 220 County of Elgin Office of the CAO 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519-631-1460 Fax: 519-631-4549 June 22, 2021 Elgin Manor Long-Term Care Home c/o Elgin Manor Residents Council - Tom Inger, President; Charmaine Bullock, Vice President; and Ron Bramley, Secretary 39262 Fingal Line, St. Thomas ON N5P 3S5 Sent via email to: Michelle Dennis, Residents Council Assistant (mdenniss@elgin.ca) ____________________________________________________________________________________ Dear Mr. Inger, Ms. Bullock, Mr. Bramley, and Residents Council Members, Re: Follow-Up - Elgin Manor Petition Letter (email dated June 17, 2021 9:56 a.m., letter n.d.), sent by Michelle Dennis, Resident Council Assistant and letter (no date), sent via email June 20, 2021 I acknowledge receipt and review of the follow-up letter you sent to my attention on Sunday, June 20, 2021 and I can confirm that Elgin County Council will receive all correspondence related to this matter at its meeting on July 6, 2021. As a result of the pandemic, the past 15 or so months have been very challenging for the -Term Care Homes. I recognize and appreciate how resilient and patient so many of our residents, caregivers and families have been throughout this difficult and disruptive time. I am sympathetic to the fact that it has been incredibly challenging for our residents to not only have extended periods without an in-person connection to their loved ones, but to experience significant disruptions to their daily routines and activities. I fully understand that having access to a hair cut or a health and appreciate your concern that this service is missed by many of our residents at Elgin Manor. The pandemic has also been a challenge for our dedicated staff. Changes were happening quickly, and staff were required to constantly respond to evolving rules and regulations, often with little to no notice. Notwithstanding these challenges, I am incredibly proud of the ways our Homes staff have risen to the challenge of limiting the spread of the virus wi Long-Term Care Homes. Thanks to their efforts and the support of our residents and their families, Elgins Long-Term Care Homes fared well during the peak of the pandemic. We remain steadfast in our commitment to improve continuously, and we adjust based on feedback that we receive. Your group has identified an area where we can improve communication. I sincerely regret that your group felt that they did not receive accurate and timely information about hair services at Elgin Manor. I can assure you that we will make every effort to provide your group with enhanced communications moving forward. tğŭĻ Њ ƚŅ Ѝ 221 I have reviewed the concerns noted in your correspondence and offer the following responses to your concerns. 1.)Change in Services from Employee to Contract As part of the collective bargaining process with Service Employees International Union (SEIU) in 2020, it was agreed that we would move to contracted hair services for Elgin Manor. County Council consented to this, as recommended by staff, for budgetary and administrative reasons. It is unusual for long-term care homes to employ hairdressers as staff members. Similar to several other services in our Long-Term Care Homes including, but not limited to, footcare, dentistry, physiotherapy and pharmacy services, hair services are typically a contract service. We informed residents and families of this change in service in a letter dated October 31, 2020 sent out in the November 2020 billing. The service continued through to February 2021, when our service provider left to pursue an educational opportunity. 2.)Correspondence Thank you for sending copies of the correspondence you have received regarding hair services. Following my review of the correspondence issued, I agree that we could have provided more frequent communications that included additional details about this important service to residents and families. This service was also limited, and even cancelled, at times as a result of enhanced public health measures and / or Ministry restrictions. Providing this information to residents and their families might have helped their understanding. I can assure you that our leadership team is committed to improving our communications, particularly when it relates to changes in service levels or disruption to services. 3.)Change in Service Providers Manor. I am pleased to hear this. You also expressed a desire to understand why the previous hairdressers no longer provide service at Elgin Manor. While I cannot comment on confidential personnel matters directly, I can confirm that both hairdressers worked as contract, temporary part-time employees who left our organization once their employment contract expired. 4.)Expression of Interest and Hairdressers on Staff The County issued an for hair services at Elgin Manor and Bobier Villa, and through this process, any interested and qualified hair service provider could apply. tğŭĻ Ћ ƚŅ Ѝ 222 Your letter indicated that some staff members who are also hairdressers are part of the staff team at Elgin Manor. I am only aware of one staff member who is a hairdresser and this staff member would have had the opportunity to respond to the publicly issued 5.)Cross-Training and Hairdressers on Staff You noted that you had concerns that a new contracted hairdresser was not cross- trained. I can confirm that the interim hairdresser received a complete orientation provided by the previous hairdresser over a period of approximately 30-days. 6.)Communications From the Elgin Manor Residents Council minutes, I see that that the Elgin Manor Administrator, Terri Benwell, attends Resident Council meetings when invited and provides informal updates to your group. I will encourage Ms. Benwell and Michele Harris, Director of Homes and Seniors Services, to provide more regular, formal updates to your group. I encourage your group to request formal updates from Ms. Benwell or Ms. Harris if you feel additional communication or information is required. 7.)Lack of Hair Services My review has revealed that on multiple occasions since February of 2021, we have been very close to being able to offer hair care services at Elgin Manor. However, I We have not been successful in reinstating hair services at Elgin Manor for two reasons: 1.)The we issued did not garner much interest in this position. It is difficult to say why that was the case, but the pandemic restrictions may have interest and willingness to provide services in Long-Term Care Homes. 2.)Most recently, an interested hair dresser has been challenged to obtain paperwork from the Ministry of Training, Colleges and Universities / Ontario College of Trades required to begin serving residents. We are confident that she will secure the required documentation she needs very soon but can not guarantee exactly when. Staff generally want to ensure our communications provide residents and families with certainty. I understand that Residents Council would prefer to receive preliminary informationappreciate that providing you with this information may offer you improved confidence of our commitment to resuming the service as soon as possible. tğŭĻ Ќ ƚŅ Ѝ 223 Next Steps: I would like to once again thank your group for sharing your concerns with me. I offer the following as next steps and take-aways: 1.)The good news is that I am hopeful that we will have onsite hair services at Elgin Manor beginning the week of June 28, 2021. If there is an additional delay, I will personally ensure that you are notified of this change immediately and provide you with details regarding the next steps. I share your concern that we require hair services at Elgin Manor immediately, and I will work with my team to fill the gap in service as soon as possible. 2.)Warden Tom Marks and I would be pleased to attend your regularly scheduled Residents Council meeting on July 7, 2021 to meet with your group and hear your concerns. I will reach out to Michelle Dennis to confirm an invitation and arrange for our attendance. 3.)As previously noted, your correspondence will be presented to Elgin County Council at its meeting on July 6, 2021. I will follow up with a letter to your group to ensure those 4.)Your group has highlighted an opportunity for our team to improve the way we interact with our residents, their families, and Residents Council. We are committed to making changes to improve how we communicate with you moving forward. The changes in the ways we communicate delays and disruptions in services will undoubtedly positively impact at -Term Care Homes. Thank you again for sending two very thoughtful and detailed letters to my attention. I hope this letter relays the collective commitment to enhancing communications with your group. I look forward to meeting with your group on July 7, 2021. Yours Very Truly, Julie Gonyou Chief Administrative Officer cc. Tom Marks, Warden Elgin County Council Michele Harris, Director of Homes and Seniors Services tğŭĻ Ѝ ƚŅ Ѝ 224 225 COUNCIL RESOLUTION Res: 2021.12. ___ Wednesday, June 23, 2021 Moved by:____Drouillard________________________________ Seconded by: ___Corneil_________________________________ WHEREAS primary residences are currently exempt from capital gains tax; and WHEREAS currently secondary and additional non-primary properties are subject to capital gains; and WHEREAS the Federal Government is currently looking into a primary residence capital gains tax as they have recognized that affordable housing has become a serious issue in Canada; and WHEREAS Canadian citizens enjoy their home as a place to raise their families, enjoy the benefits of their hard work, and the equity built up over time is critical for funding retirements, children’s educations, or emergency situations; and THAT the Government should not take away the single source of financial security left for many citizens. NOW THEREFOREthe Council of the Municipality of Dutton Dunwich requests that the Federal Government immediately cease any further discussions or consideration of adding a capital gains tax onprimary residences; AND FURTHER THATa copy of this resolution be forwarded to Jeff Yurek, MPP, Karen Vecchio, MP, the County of Elgin as well as all Elgin Countylower tier municipalities. CARRIED: Recorded VoteYeasNays P. Corneil _x______ ___________________ Mayor A. Drouillard _x______ DEFEATED: K. Loveland ________ M. Hentz _x______ ___________________ Mayor B. Purcell – Mayor _x______ 226 Zpvs!npouimz!ofxt!'!vqebuft TXJGU!Boopvodft!Qspdvsfnfou!Sftvmut; Ijhi.Tqffe!Joufsofu!Bddftt!up!Npsf!Uibo!74-111!Ipvtfipmet!jo! 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