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19 - August 10, 2021 County Council Agenda Package TABLE OF CONTENTS Orders –August 10, 2021…………………………………………………………3 Elgin County Council Minutes –July 6, 2021…………………………………......4 Delegation –United Way Elgin Middlesex Presentation 2021…………………..1 Reports Index………………………………………………………………………...27 Report –Warden’s Activity Report (July) and COVID-19 Update……………... 29 Report –International Plowing Match (IPM) Legacy Scholarship –2021 33 Recipents…………………………………………………………………………...... Report – Terrace Lodge Redevelopment August 2021 Update………………… 38 Report – Tree Commissioner/Weed Inspector Quarterly Report April – June 56 2021…………………………………………………………………………………… Report –Library, Museum and Archives Service Updates –May to August 60 2021…………………………………………………………………………………… Report – Compensation Review – Non-Union Staff, Council, and 65 Boards………………………………………………………………………………… Report – Final Plan of Subdivision Approval Brokenshire Phase 1…………….. 70 Report – Approval for Official Plan Amendment No. 26, Partial Services in the 74 Village of Straffordville and Hamlet of Eden, Municipality of Bayham…….……. Report – Proposed Changes to the Conservation Authorities Act – ERO 85 Posting 019-2986………………................................................................................. Report –Official Plan Review………………………………………………………. 97 Report – Administration Building – Accessibility Elevator Addition, and 222 Basement Public Accessibility Washroom, Council Chambers and Entrance Lobby Reception Renovation Project Retender Recommendation…………….. Report –Zero Emission Vehicle Infrastructure Program – Contribution 226 Agreement……………………………………………………………………………... Report – Imperial Road (Port Bruce) Pedestrian Crossing……………………… 244 Report – Phillmore Bridge Deck Replacement Engineering Services Contract 249 Award…………………………………………………………………………………... Report –Ambulance Vehicle Replacement…………………………………………291 Report - COVID-19 Emergency Team Planning – July Update………………… 299 Report –Rural Indigenous Strategy………………………………………………… 319 Report –Housing Supply Challenge Funding Opportunity……………………….. 331 Report –Remote Work Program……………………………………………………..335 Report –Rural Response to COVID-19 –Partnership Opportunity………………353 Report –Development Charges – Decision Making………………………………. 359 Correspondence Index –August 10, 2021………………………………………… 559 Correspondence –BobierVilla and Elgin Manor Newsletter 2021……………… 560 Correspondence –Terrace Lodge July 2021 Newsletter………………………… 562 Correspondence – Letter from Chris Traini, P.Eng., County Engineer 564 Middlesex County responding to County of Elgin’s request for installation of a four way stop at the intersection of Avon Drive and Putnam Road……………… Correspondence – Letter from Diana Wilson, Acting Clerk, Township of 569 Malahide regarding road safety concerns in Port Bruce…………………………. Correspondence – Letter from Steve Clark, Minister of Municipal Affairs and 570 Housing, regarding the allocation of funding of up to $150,000 towards the Oxford, Elgin and Perth Counties Joint Municipal Paramedic Service Deployment Review…………………………………………………………………... Letter fromRobert Weare, St. Thomas ON, with concerns regarding the 572 completion of the London and Port Stanley Railway Corridor…………………… Letter from Julie Gonyou, Chief Administrative Officer, County of Elgin to Local 574 Municipal Partners regarding potential sharedservices………………………… Closed Session Agenda…………………………………………………………….. 577 ORDERS OF THE DAY FOR TUESDAY, AUGUST 10, 2021, 9:00 A.M st 1 Meeting Called to Order nd 2Adoption of Minutes rd 3 Disclosure of Pecuniary Interest and the General Nature Thereof th 4 Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. – United Way Elgin Middlesex th 5 Motion to Move Into “Committee of the Whole Council” th 6 Reports of Council, Outside Boards and Staff th 7 Council Correspondence th 8OtherBusiness 1.Statements/Inquiries by Members 2.Notice of Motion 3.Matters of Urgency th 9 Closed Meeting Items th 10 Recess th 11 Motion to Rise and Report th 12 Motion to Adopt Recommendations from the Committee of the Whole th 13 Consideration of By-Laws th 14 Adjournment VIRTUAL MEETING: IN-PERSON PARTICIPATION RESTRICTED NOTE FOR MEMBERS OF THE PUBLIC: Please click the link below to watch the Council Meeting: https://www.facebook.com/ElginCountyAdmin/ Accessible formats available upon request. “–– ” – – “” – – – è – local Lasting Solutions & CollaborationTrust, Leadership & Accountability Everything raised local stays Ride program -a- Program Community based mentoring School based mentoring211 School nutrition program Family education & support program Volunteer driver programCommunity alternatives or youth GiftEast Elgin children & youth programs West Elgin children & youth programs Elgin - Elgin - Agency Big Brothers Big Sisters of St. Thomasthehealthline.ca Eat2Learn Mennonite Community Services The Salvation Army Ontario Great Lakes Division West Elgin Community Health Centre YWCA St Thomas 2 Mjtu!pg!nptu!sfdfou!Tfswjdf!Dmvc!boe!Dpsqpsbuf!epopst!pwfs!%2-111; 3 )hbuifsfe!gspn!Tubut!Dbobeb* PIONEER LINE Stakeholder Discussions 2 s to external solving potential, and build community and create - this done, the County needs to know what’s important The purpose of an Official Plan Review is to ensure it reflects the changing needs, opportunities and aspirations of the County, and that any changes to community vision/values, directions, policies and actions are reflected in the Official Plan. To get to Elgin County residents, employers and visitors, and how they want to see the County grow. We have developed a Public Engagement Strategy and its aim is to make the most of stakeholder’s and citizen’problemadvocates for the Official Plan. The Strategy is focused on ensuring public engagement is transparent, focused and accessible and will serve as a guiding document detailing the County’s approachpublic engagement. 3 March groups six additional between stakeholder e met virtually with all . that have participated so seven , and w Stakeholder Discussion Guide , 2021 local municipalities seven June 25 and t. Thomas to introduce the project and connect We developed a which helped to focus our discussions We met virtually withand all 1 We received written comments from stakeholders groups and summarized their commentsWe have assembled a list of major stakeholders and community groups far in the process, and we continue to add to that listWe attended local Municipal Council Meetings for all seven of our local municipalities and the City of Swith local residents. We also advertised on local municipal webpagesseven local municipalities For our Stakeholder Discussions, we did the following: 4 .” ounty C issues needs and key ounty to be C the while supporting Now is the time for “ one virtual and - on - d and responses es we heard through engagement the needs and expectations of are summarized in this report. cial Plan review. As part of the upcoming discussion papers, We would like to take this opportunity to thank stakeholders for taking the time to provide their feedback, either through onemeetings, or email correspondence. This feedback plays a critical role in ensuring the Official Plan review meets the community. We recognize the importance of providing you an overview of how feedback has been addressed. Below you will find tables on the main topics. Each table has a column highlighting the most prominent feedback themstakeholder comments, as well as a column with the corresponding responses and directions. Feedback in these tables was included when it was a theme heard from multiple stakeholders. A table with all of the stakeholder comments receiveis provided as an Appendix to this report (Appendix A). All recommended policy discussion papers, next steps Please note, that this is not the last opportunity to provide feedback on the Offiadditional feedback and engagement opportunities will be detailed. In the meantime you can always provide your feedback to us at any time! opreview@elgin.ca ••••••• 6 , income - Participants highly rank removal of red tape for agriculturally , especially in regards to possible settlement ant to support development on partial or even tourism opportunities. - expanding on the list of permitted on farm rentals or condominiums in the area. few very rvices should be the focus of new development and municipalities onsidered in the context of land use planning. c Some stakeholders believe that appropriate studies can be provided ability/housing prices should be the focus of new and existing ther vulnerable populations such as marginalized and low there is limited diversity of housing types, with a focus on single . O , and allowing additional agri (such as abattoirs) and protecting agriculturally related businesses and , and increased access to affordable housing options, particularly for aging responses seemed to favour the need for development on full services and through a rise in the number of consent applications for surplus farm should also be Stakeholder responses primarily centered around the related usessystems. Discussions also centered around diversified usesthe importance of preserving agricultural landsexpansionsdwellings. Participants founddetached dwellings. Stakeholders wanted to know if the County would be considering implementing minimum density targets and unit types to ensure diversity in housing and choice. It was noted that there are A wider range of affordneighbourhoodscommunitiesseniors Stakeholder however there were several responders who wno municipal services. to justify the ability to service lands with appropriate services (such as septic and well). Others believe that full seneed to account for this when developing local strategies. l a r u h t tl u w c o i r r g G A r o d f n g a n y i ts i c l ie i vs b r U a e d d S r e oi d ff i f n s Aa r t e d nv i n e a D n m go i p m nt i r o c l s a e e uFt v o o enr H P DO 7 Strategy water stakeholder comments were related to been received on the need to ensure that Several Comments have also have discussed the recent Elgin Natural Heritage System existing homeowners near the Lake Erie shoreline, and including policy on rosion hazards and additional wetland policies were also mentioned in Several stakeholders Study from 2019 and the need to review and adopt the recommendations and mapping from the study into the County Official Plan.development and permissions for flood control on private property. Other comments centered around inclusion of the Lake Erie Shoreline Protection Plan in to County policy. Sourceprotection, ediscussions. Many municipalities have asked about the population projection process and ultimately the land needs assessment. settlement expansions protect local agriculture and mitigate impact of future development on existing agricultural uses, which may be incompatible. s d r a z s a n Ho i l s a n r a u t p a x E N d d n n a a s e a g e a r t i A r t e n H e l a m r e ul t t t a e N S 8 partner several to understand how and underway The issue of development on full services vs. partial services has been raised by both the public municipalities. Provincial policy requires a hierarchy of servicing solutions. Research is other neighbouring municipalities approach this issue. Staff hope to develop options for the County to consider. 9 communities. w the changes from the PPS 2020, igenous consultation, agriculture and on farm The Provincial Policy Statement (PPS) is a consolidated statement of the government’s policies on land use planning. It gives provincial policy direction on key land use planning issues that affect The revised PPS came into effect on May 1, 2020. In accordance with Section 3 of the Planning Act, all decisions on land use planning matters made on or after that date are required to be consistent with the PPS 2020. Staff will need to revieand any other Ministry documents and guidelines that have been updated or revised since the adoption of the last County OP, incorporate them into our document. Broad areas that will be reviewed include: climate change, inddiversification, amongst others. 10 water Protection, and comments Source addressed as part of this discussion. from the Conservation Authorities will also be As per Council’s direction, the public will have an Policies on and input on the recommendations from this report. Systems Strategy (2019) and provide their feedback opportunity to review the draft Elgin Natural Heritage 11 . and possible directions , and review current County policy, current density targets, housing types, housing and affordability strategies previous stemming from report on Housing and Affordability will be completed (September) which will look at recommendations provincial policy, development in other communities, The issue of housing and affordability is the most referenced issue by the public and stakeholders. A discussion 12 d determining number of term protection of ‘employment areas’. - development), reviewing and - hnical basis necessary for determining d Land Needs will be completed and circulated municipalities for feedback. ted land need analysis are required to reflect current partner The last update to the County growth forecasts was completed in 2011. Since that time, there have been a changes (e.g. legislation, policies, land use changes, approved development, etc.) and updates to statistical data (e.g. 2016 Census) and other information that should be considered. As such, an update to the County’s growth forecasts and associaprovincial and local policies, land use, statistical data, economic, demographic and social factors/trends and other relevant considerations. This is intended to provide the County with the updated tecthe adequacy of the current land supply, (including the extent to which forecasted growth can be accommodated through intensification and reestablishing updated intensification targets, anwhether there is the need to expand any of the County’s settlement areas to accommodate forecasted growth, and planning for the longerA draft report on Population and Housing Projections, Employment anto the 13 The e tabled . Engage provide opportunity to stakeholders acilitating numerous and , including f residents to the Official Plan review. This new , surveys, and the submit questions and site will be the main page for all connect with with staff, open houses ill be using our new webpage platform to raft of the Official Plan policy changes will thereafter ependent on the extent of comments received at the A third ‘What We Heard Report’ will be targeted for October. This report will summarize all of the comments received through the consultation process and associated with the discussion papers, and may include potential changes as a result of the comments. A dbe presented to Council at a public meeting in November, which will be advertised to allow for further public/stakeholder engagement necessary to satisfy Planning Act consultation requirements.Dtime of the public meeting, a final ‘What We Heard Report’ may be authored in January to summarize any proposed changes resulting from comments received. A final Official Plan amendment is anticipated to bbefore Council for its consideration and adoption in February, 2022. We wElginEngage Elgin webinformation related digital platform can support a variety of onlineengagement activitiesvirtual engageadditional feedback. 15 a c . n i g l e @ w e i v If you have e r any questions about how to engage further you can always contact us at p o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 will 19 20 21 22 23 24 25 26 27 1 .............................................................................................................. 3 ........................................................................................................................... 5 ........................................................................... 6 .............................................................................................. 8 ........................................................................................ 8 .........................10 ......................................................................................11 ...................................................................................................................12 .........................................................................................15 ................................................................................................................15 .................................................................................................................16 ............................................................................................................16 ..........................................................................................17 ................................................................................18 ......................................................................................................................19 ................................19 ...................................20 ...................................................................................21 .....23 .............................................24 ...........................................................................................................................26 2 3 4 5 6 7 8 9 10 11 o o o o o o 12 13 14 15 16 17 18 19 20 o o o 21 o o 22 23 24 25 26 1 - residential units or Hamlet Area based on the existing as a distinguishable cluster, with site waste water disposal and water supply systems - ual on available, as appropriate. the entire built up area the appropriate Conservation Authority and the Province, which includes an Conservation Authority (including, not limited to the following)valuate proposals to expand a Hamlet Area boundary based on the following criteria: y h the Ministry of the Environment and Climate Change guidelines and in consultation with the c i l An adequate amount of potable water is available;A settlement servicing options assessment has been completed to the satisfaction of the County in consultation with investigation of development on communal drinking water and waste water systems;A servicing feasibility study has been completed to the satisfaction of the County in accordance witappropriate Conservation Authority, which demonstrates that the proposal’s impact on ground and surface water will be within acceptable limits; no new municipal water and waste water systems will be required for development. The longterm suitability of the area for individmust be demonstrated through a servicing feasibility study completed in accordance with Ministry of the Environment and Climate Change guidelines and approved by the County, in consultation with thethe population of the Hamlet Area will not exceed 600 people and is in keeping with the size and character of the particular Hamlet Area;it has been demonstrated that there is a need for the land included in the proposed expansion in the context of the supply of designated and available land to accommodate proposed growth in the County; o P l a p i)ii)iii)i)ii)iii) i c i including, not limited to the following) 6.6 Hamlet Areas Hamlet Areas have been designated on the basis that they contain a minimum of 25possess historical identity as a hamlet, with some form of commercial and public service The County shall evaluate proposals to amend this Plan to designate an additionalfollowing criteria:The County shall e( n u M r e h t y t O n : u A o x C i d k l n o e f r p o p Official Plan Policy Hamlet DefinitionServicing Requirements and Studies AN 2 up area; - and adequate systems land uses;built Ministry of the improve and extend effective - waste water treatment systems exist in ea and is compatible with existing demonstrates that the proposal’s impact on support, enhance and sustain existing and future t plant shall adhere to the be a logical extension of the existing Rowan. There are also a number of private communal water be within acceptable limits; he review of development applications within designated Hamlet Area County. Climate Change guidelines which performance of these systems are recognized as a principally serving Resort Areas. The balance of the County is serviced by private wells including, not limited to the following) the expansion is a logical extension of the Hamlet Ardevelopmentavailability of potable water;a servicing feasibility study has been completed in accordance with theEnvironment andground and surface water willthe proposed servicing will be appropriate for the proposed densities andthe pattern of new development will ( vidual waste water disposal systems. The County will ensure that cost Services in Urban Areas iv)i)ii)iii)iv) 7.5.2 Land Use Policies Designation of a Hamlet Area does not mean that the Hamlet Area is suitable for further development. The following criteria shall be addressed in tboundaries:8.9 Water and Wastewater Services Municipal water systems exist in all six of the Urban Areas. The County intends tomunicipal water services throughout the Urban Areas. MunicipalSimcoe, Port Dover, Delhi, Waterford and Portsupply systems,and indifor water supply and waste water treatment are provided toresidents and businesses in the 8.9.1 The following shall be the policy of the County:a) The County shall ensure that both municipal water supply and waste watertreatment systems perform within permitted operating standards. Limitations onthe capacity or operatingconstraint to further development. The County shall continue to monitortreatment capacities and operational effectiveness of these municipal systems.b) Development in proximity to any waste water treatmenminimum separation distances and standards of the appropriate Ministry of theEnvironment and Climate Change Guidelines. Prior to the approval of anydevelopment of a sensitive land use in proximity to a waste water treatmentplant, the Ministry of the Environment and Climate Change shall be consulted,and its standards shall be satisfied. The County may, to deal with specificsituations, require separation distances that are greater than the minimum Servicing Requirements and Studies 3 ng effective s - , and satisfaction of the law - site water and/or - servicing systems (water and/or waste site individual on - d sanitary sewer systems, or those areas development shall be permitted in the ry. specific amendment to the Zoning By -site waste water disposal systems; and - standards set by the Ministc) All development in the Urban Areas shall be fully serviced by municipal pipedwater supply and waste water treatment systems, save and except forcircumstances outlined in Section 8.9.1 f) (Services in Urban Areas).Notwithstanding this, appropriateCourtland Urban Area on the basis of a municipal water system and privatewaste water disposal systems.d) In Urban Areas, priority shall be given to the development of land that ispresently serviced by watermains anthat can most easily be serviced, at minimal expense.e) Infilling of vacant areas within the Urban Areas which are already provided withfull municipal services is encouraged, and shall be a criterion when evaluatiproposed plans of subdivision and consents, with respect to the extension ofservices, utilities or the associated construction.f) In order to ensure the efficient use of land and municipal services in the UrbanAreas, development on individual onwater disposal) shall generally not be permitted. Exceptions will be considered inareas not serviced by municipal water and/or waste water sewer services on thebasis of a sitefollowing criteria:i) the development shall be minor in nature, constituting one or two singledetached residential lots;ii) the development shall be of an infilling nature in an area largelydeveloped and presently serviced by individual oniii) the development is proposed on land situated such that there are uniquecircumstances which would deter the rational, efficient, costand/or timely extension of services. Such unique circumstances wouldinclude topographic constraints and the absence of any feasible future users of municipal services, combined with excessive distances fromexisting services that would make future extension of serviceimpractical. However, excessive distance from existing services aloneshall not constitute a unique circumstance for the purposes of thisSection. 4 t permitted ment is tisfied that extension of municipal sal outside of Urban Areas. The installation hat a separate financial and maintenance agreement be executed form of servicing to ensure environmental protection. At the time of otential public health risks. 8.9.2 Services Outside of Urban Areas The following shall be the policy of the County:a) The primary means of waste water disposal in the Rural Area and the HamletAreas, is the septic tank and weeping tile system. It is anticipated that suchsystems or other private waste water disposal systems will continue to be theprincipal means of waste water dispoof septic systems is subject to the approval of the authority having jurisdiction.b) Municipal water and waste water systems shall generally not be provided toareas outside of Urban Areas. Council may considersanitary sewer or watermain services beyond the Urban Area but only to addressan existing waste water disposal or water quality problem that represents ahazard to public health and safety and provided that Council is satisfied thathere is positive public benefit from such action for residents of the County.c) The County and/or appropriate agency shall approve all new septic tank and tileor leaching bed systems. A servicing report may be required to identify the mostappropriateapproval of new lots, the County shall ensure that there is capacity for hauledwaste water at a municipal facility.d) Communal servicing systems to service new development shall not beexcept under specific circumstances outlined in this Plan. Communal servicingsystems may only be considered in an existing Hamlet Area or Resort Area toresolve existing servicing malfunctions, physical constraints and/or deficiencies,posing pe) The County shall not assume any communal servicing systems in the County,and shall generally not execute responsibility agreements in relation to suchsystems. However, in the event that execution of a responsibility agreerequired as a result of circumstances outlined in this Subsection, prior toexecuting the agreement, the County shall be satisfied with the design and economic sustainability of the system and shall require that certain securities beposted, and tbetween the owner of the system and the County.f) Holding tanks shall not be permitted for new development. Holding tanks willonly be permitted for existing development where the County is sathere is no other alternative to solving a deficiency with an existing septic system. 5 al has on if sufficient servicing capacity continues to exist. sewage system contingency area, and potable lopment proponent may request an extension to fulfill the priority is given to reserving servicing capacity for infilling, Should a holding tank be permitted, the County shall ensure that appropriateprovisions are in place for disposal at an approved facility, or that there iscapacity for hauled waste water at a municipal facility.g) Any lot affected by an application for consent or plan of subdivision shall be sizedsuch that there is sufficient area for attenuation of nitrates, space for a buildingenvelope, sewage envelope,water supply.8.9.3 Servicing Allocation and Phasing The following shall be the policy of the County:a) When unallocated servicing capacity does not exist for a proposed development,the County shall defer the processing of the planning application until capacity isavailable, or until a servicing agreement is in place to ensure that such capacitywill be available to service the development. Draft approved plans of subdivisionmay only proceed to registratib) The timing of development in the Urban Areas shall be managed so that:i) there is a logical extension of municipal services that avoids the “leapfrogging” of large undeveloped tracts of land between the existing urbandevelopment area and the proposed development;ii) a compact form and pattern of development is maintained;iii) the provision of all municipal services, as appropriate, proceeds in aneconomically viable manner; andiv) first intensification and redevelopment.c) When conditions of development approval, draft plan approval or otherwise, arenot fulfilled within a reasonable time period for which development approvbeen granted, the County may not support the extension of developmentapproval and assign the servicing allocation to other developments or areas ofthe County, or hold the capacity in reserve. Prior to the lapsing of developmentapproval, the deveconditions of approval. Provided Council is satisfied with the merits of therequest for an extension of development approval, Council may choose to extendthe approval period. No extension is permissible if draft plan of subdivision orcondominium approval has lapsed before the extension is given.d) Where a proposed development requires a pumping station to connect to the 6 Policies, serviced by service the development by plan of wing:facilities satisfy the requirements of facility is sufficient to disposal systems and individual wells or uses and activities which have been area uses and activities and which have been Servicing Options. individual wells or existing centralized water supply site private sewage - extension of such service is financially viable and complies with all acterized by a broad range of Health and the policies of Section 3.2, Environmental Resource development on centralized waste water and water supply facilities. as through infilling. Villages are settlements which are predominantly e Board of centralized water supply facility Prior to creating new lots for struction and connection to the County’s sanitary sewer station is located within the urban area boundary. the uncommitted capacity of the existing centralized water supplyproposed development and thatregulatory requirements;The proposed development and associated onthe County and threlating to water quality and Section 5.5.3, Hierarchy of a)b) ividual private sewage disposal systems and by either County’s sanitary sewer system, the County shall be satisfied as to the folloi) the proposed pumping station, including any system redundanciesrequired to ensure continued operation, shall be constructed to thesatisfaction of the County;ii) the complete cost of the pumping station, including its design andengineering, consystem shall be the responsibility of the applicant;iii) that financial arrangements are in place to cover the cost of constructing,operating and maintaining the pumping station; andiv) the pumpinge) The County may insert a clause in the conditions of development approval,including conditions of draft plan approval, reflecting the policies of this Section.4.2.2.3 Villages Villages are settlements characterized by a broader range of landdeveloped in depth as wellindfacilitiesDevelopment within the Village designation will be by private sewageexpansion to an existingsubdivision, it shall be demonstrated that:4.2.2.4 Serviced Villages Serviced Villages are settlements chardeveloped or are proposed forThese Villages function as service centres for the surrounding rural y t n u o C d r o f x Official Plan Policy Village DefinitionVillage Servicing Serviced Village Definition O 7 ply facilities and which are isting services to provide centralized waste water and water supply ass Environmental Assessment process as part ordinated and cost effective growth. - 3 will be required to satisfy the following conditions prior to the - roposed system; ater drainage and erosion control measures; redesignation over the planning period to a Serviced Village Section 5.5.3. identification of necessary storm wcosting of the proposed servicing for the whole settlement including existing and future development and any alternatives for servicing only part of the settlement; details of the nature and capacities of the proposed centralized waste water and water supply facilities to be utilized; the identification of a settlement population level based on water supply levels and/or waste water treatment capacity; identification of the mechanisms by which any existing centralized waste water or water supply facilities will be integrated with the pthe identification of the location and land requirements necessary for service facilities such as treatment facilities, pumping stations and wells, to support the established settlement population level;identification of phasing strategies for the implementation of service capacity and distribution and collection system improvements to provide for co a)b)c)d)e)f)g) New development in the Serviced Villages shall be fully serviced byfacilities in accordance with Those settlements that currently do not have centralized waste water and water supdesignated as Serviced Villages on Schedule Conset of new development, other than specified in the exceptions above.In addition, any settlements proposed fordesignation will be required to satisfy the following requirements prior to the onset of new development, other than infilling: The preparation of a servicing strategy in accordance with the Clof the application for an Official Plan amendment which will include: 5.5 County Servicing Policy 5.5.1 Strategic Approach It is the strategic aim of County Council to: Prepare water supply and waste water master plans to service anticipated growth in a cost effective manner and to identify and establish priorities for new services or expansions to exdevelopment opportunities in each Area Municipality. Adopt a hierarchy of preferred servicing options as a guide for managing growth in settlements based on environmental, technical and financial factors. Full ServicesServicing Strategy PLAN FOR SERVICES SERVICING HIERARCHY 8 3 was developed having - he disposal of biosolids; ss Environmental Assessment process for the centralized water supply system consistent with Section 4.2.2.3. iven growth pressures and physical or environmental constraints. The plan prepared by the County will address the following: program for the calculation, reporting and allocation of uncommitted reserve capacity ensions of servicing from a centralized water supply and waste water treatment facility consistent with unty water supply and waste water treatment master plans undertaken in accordance with the Class Develop a monitoringfor sewage and water facilities in the County to ensure the efficient use of existing servicing infrastructure.5.5.2 Waste Water and Water Supply Master Plans County Council will complete and maintain wastewater treatment and water supply master plans to provide for the servicing requirements of settlements. The waste water treatment master plan prepared by the County will address the following: • evaluation of existing waste water treatment infrastructure capacity and condition; • identification of management options available for wastewater treatment and t• priority setting and financing of waste water treatment infrastructure improvements required to meet environmental objectives and accommodate population and employment growth as projected by this Plan. The water supply master • identification of means to conserve water and to reduce requirements for additional water supply; • evaluation of the existing water supply infrastructure capacity and condition; • consideration of the quantity and quality of ground water resources; and • identification, costing, priority setting and financing of major water supply infrastructure improvements required to accommodate population and employment growth as projected by this Plan. CoEnvironmental Assessment requirements may result in the need to amend the policies of this Plan. Such amendments will be undertaken in conjunction with the Clamaster plans.5.5.3 Hierarchy of Servicing Options The County Growth Strategy as outlined in Section 4.2.2 and depicted on Schedule Cregard to existing servicing levels, the feasibility of expansions to existing systems and the potential for cost effective servicing level upgrades gCounty Growth Strategy is premised upon the following hierarchy of servicing options. New development will be evaluated according to the following hierarchy of servicing options: • extSections 4.2.2.4, 4.2.2.5, 4.2.2.6 and 4.2.2.7 as applicable; • individual septic systems and private wells; • extension of servicing from an existing TE WATER TREATMENT MONITORING OF SERVICING CAPACITY WAS WATER SUPPLY MASTER PLAN UPDATES SERVICING HIERARCHY 9 - velopment generating effluent in term provision of such services. PRIVATE - related capital works for nonlocal services may - a public or private operating authority. sized according to the level of development anticipated by the r- generally be approved and permitted in stages of orderly site sewage services and centralized water supply facilities, only residential sources shall be regulated by the County Sewer Use By- - . Development of more than five (5) lots or residential units may be rom non ater treatment systems. The County shall be responsible for the construction, operation and nsion of communal waste water or water supply facilities beyond the designated limits of Villages or ies will demonstrate that site conditions are suitable for the long site sewage and water services - Requests for the extension of servicing beyond the designated limits of Villages, Serviced Villages, Large Urban Centres and the Future Urban Growth designation will be permitted, without the need for an amendment to the Plan, for existing development subject to the policies set out in Sections 4.2.2.3, 4.2.2.4 and 4.2.2.5, as applicable. These policies only apply to extensions of centralized waste water and water supply facilities. The exteServiced Villages is prohibited. The County of Oxford will own and be responsible for the planning and design of all centralized water supply and waste wmaintenance of all centralized water supply and waste water treatment systems and it may contract operation and maintenance functions to the Area Municipality or toDevelopment on centralized water supply and waste water treatment facilities will be in accordance with the following policies: New development shall be directed to areas that allow for extensions to existing water, sanitary sewerage and storm water systems in an economic and practical manner within the financial capabilities of the County or Area Municipality. New development willprogression from the termination of existing services. Growthbe financed through development charges. Sanitary and storm sewers will be sized or oveCounty and Area Municipality relative to the service area. Combined sanitary and storm sewers will not be permitted in any new development area. The nature or concentrations of waste water fLaw. The design of sanitary sewers should avoid the need for sewage pumping stations wherever possible. Prior to the approval of any development application for a nonresidential dequantities greater than 10,000 litres per day, that proposes the use of individual septic systems and/or wells, hydrogeological studies prepared in accordance with Provincial and County criteria will be required. These stud Development of more than five (5) lots or residential units shall not be permitted to be serviced by individual onpermitted to be serviced by individual on SERVICING HIERARCHY FOR EXTENSION OF SERVICES TO EXISTING DEVELOPMENT CENTRALIZED FACILITIES LOGICAL EXTENSIONS FUTURE DEVELOPMENT CAPABILITY RESTRICTIONS SYSTEM DESIGN PRIVATE SERVICES FOR NONRESIDENTIAL DEVELOPMENT SERVICES FOR RESIDENTIAL DEVELOPMENT 10 ipal term operation of - sting development within an settlement capability report and/or completion of an y criteria, demonstrating that site conditions are suitable for the long site sewage services. - where such development would constitute minor infilling or rounding out of exiexisting designated settlement. The approval of such development would be subject to confirmation of sufficient reserve capacity and review and approval of hydrogeological studies prepared in accordance with Provincial and Countindividual on 2.3.2 Growth Management Hierarchy The Growth Management Hierarchy shall consist of the following types of Settlement Areas: • Urban Areas • Community Areas • Hamlets in Agricultural Areas Establishment of a Settlement Area shall be in accordance with the following criteria: a) Urban Areas shall demonstrate the potential to accommodate future growth through population projections and must either have full municipal services or demonstrate the potential to provide full municipal services, through a master servicing component ofEnvironmental Assessment (EA), pursuant to the Environmental Assessment Act. b) Community Areas shall demonstrate the potential to accommodate future growth through population projections, must currently serve a community function and must demonstrate the potential to provide a level of service necessary to support future growth through a master servicing component of a Settlement Capability Report and/or completion of an Environmental Assessment (EA) pursuant to the Environmental Assessment Act. c) Hamlets in Agricultural Areas, in the context of the Growth Management Hierarchy shall include existing locally designated hamlets not identified as Urban Areas or Community Areas. It is assumed that municservices will not be provided in these areas and therefore future growth shall be commensurate with that level of service. y t n u o C x e s e l d d i Official Plan Policy Hamlets in Agricultural Areas M 11 opment beyond the Settlement Area the services and the necessary infrastructure. her methods of servicing (partial services) may be permitted on an interim basis where economic vitality and protection of the natural environment are important components of the cal municipalities shall define the limits of Settlement Areas in their official plans. Where a Settlement Area cal municipalities shall develop Growth Management Strategies and Settlement Capability Studies as parts It is the goal of this Plan that future development within settlement areas proceed on the basis of full municipal services. Otproper justification is provided. Advancement within the Growth Management Hierarchy of this Plan, in keeping with the criteria established above, shall not require an amendment to this Plan unless such advancement is deemed to alter the County Growth Management Strategy.2.3.5 General Policies The policies of this Plan are intended to promote communities that are diverse and have a sense of place. Lifestyle choice, Growth Management policies. Lands which are currently designated for development in local official plans are anticipated to be adequate to meet the growth projections for the planning period. New lot creation in Agricultural Areas will only be permitted in accordance with Section 4.5.3. The policies are structured to ensure that the local municipalities have adequate opportunity to plan for growth while recognizing the need to: protect agricultural land and natural resources; prevent land use conflicts; and provide services commensurate with the level of growth anticipated. Growth shall be directed to the Settlement Areas conceptually identified on Schedule A. Lois not an incorporated municipality the limit of the Settlement Area shall be the urban development boundary established in the local Plan. Loof their official plans to rationalize the type, amount, location and timing of growth and development and to establish the basis for the provision of 2.3.6 Settlement Capability Study A Settlement Capability Study shall be prepared as part of a Comprehensive Review in support of the expansion of existing Settlement Areas. Expansion is deemed to be develboundary, established in the local official plan, as of the date of passing of this Plan. The Settlement Capability Study shall be completed to the satisfaction of the County in consultation with the Province and shall include the following: a) an analysis of the hydrology and hydrogeology of the area to determine the capability of surface andgroundwater resources to provide sufficient quantity and quality of water supply on a sustainable basis; 12 ment Capability Study as . Where partial municipal services are er supply and sewage disposal. The County encourages new term sustainability of the soil, hydrologic and hydrogeologic conditions to accept - s, as described in Section 2.3.2. Designated Hamlets in Agricultural Areas may e development on municipal water and sanitary sewer systems. Where local municipalities Sanitary Sewers and Water ment Areas ssment of surface drainage; Encouragdo not provide or demonstrate a strong potential to provide full municipal water and sewage treatment facilities, development other than infilling will require a Settleoutlined in Section 2.3.6;Encourage local municipalities with water and sanitary sewage systems to monitor treatment capacities and operational effectiveness and to provide such information to the County at least every five years;Encourage improvement of existing systems and the installation of new systems in Settlement Areas throughout the County, where technically and financially feasible; 1.4.5 a)b)c) b) an assessment of the impact of future development on existing groundwater quantity and quality and on existing sources of drinking water, including municipal, communal and private wells; c) an assessment of the longsewage effluent; d) an identification of any existing restrictions to future development; e) an assef) an assessment of the impact of new growth on the Natural System; g) an assessment of traffic and transportation services and needs; and h) an assessment of the existing servicing systems and their condition.2.3.8 Settle Urban Areas and Community Areas shall be the focus for future growth including residential, commercial and industrial development. These areas are characterized by a range of land uses and have full services or where warranted, partial serviceaccommodate a limited amount of the anticipated County growth and development.2.4 Physical Service & Utilities The County of Middlesex does not fund or maintain sanitary sewer or water systems in the County. The County does however, promote efficient and environmentally responsible development which is supportable on the basis of appropriate types and levels of watdevelopment to proceed on the basis of full municipal services. considered the supporting studies shall address all servicing optionsThe County shall: General Policies 13 to expansion in the development may permitted provided that s preferred servicing hierarchy: ’ the County as a whole and other way of a comprehensive review. 4.5 and accepted servicing standards; s Agricultural, Estate Residential, development, subject to the following: Kent comprises an urban component and a rural component. - i) extension from existing municipal systemii) extension from existing communal systemiii) new municipal or communal systemiv) individual septic systems and private wells t Cooperate with local municipalities, the Province and other public and/or private partnersnegotiate innovative arrangements for the provision of water and sanitary sewage systems in the County;Require site specific development proposals to be accompanied by an evaluation of servicing options within the Settlement Areas. The evaluation shall address the CountyEvaluate local municipality needs for assistance with respect to the provision of water and sanitary sewage systems in accordance with the Growth Management framework established in Section 2.3the new development is serviced in accordance with Section 2.andthe development complies with the Minimum Distance Separation Formula. n Hamlets in Agricultural Areas e d)e)f)a)b) K - 3.3.4 Where an approved local official plan permits development in designated hamlets, suchproceed. No further land shall be designated for development except byIn approving the local official plan amendment, the County shall consider the need for suchcontext of the projected population growth for the local municipality andmatters deemed important by the County. Infilling, rounding out in depth or minor extensions of existing development may bethere is no further outward expansion of the limits of existing 2.3.5 Community StructureThe community structure of ChathamThe urban component includes Primary Urban Centres, Secondary Urban Centres, Suburban Residential, Hamlets and Rural Settlement areas. The Rural component include m a h t a h C f o y t i l a p i c i n u Official Plan Policy M 14 - – ry sewage disposal to Kent will be directed - nts. Healthy communities in Kent. Healthy communities incorporate - through infilling and/or rounding out of the al Settlement Areas shall be limited to minor infilling. Land Use to this Official Plan. sufficiency and choice for all reside Kent, including intensification opportunities, will be -– - Primary Urban Centres are the focal points where residential, Land Use to this Official Plan. – Kent that: - being. The - ban Centres. Some new population and employment growth will also take place in the term financial well - Kent foster a thriving economy, protect and enhance their natural surroundings and celebrate their - es to ensure that the Municipality develops in a compact, orderly and sustainable manner within its ated on Schedule “A” Series Recreational Residential, Recreational, Rural Industrial, Highway Commercial Areas and Aggregate Resource areas. It is a goal of the Official Plan to guide the majority of growth to occur within the Urban Centre boundariability to fund and support a full range of uses, infrastructure and social services, which will lead to ChathamKent’s longcommercial and industrial development will be directed in Chathamprinciples of safety, accessibility, diversity, selfChathamdiverse heritage. The majority of new population and employment growth in Chathamto the Primary UrSecondary Urban Centres, which are served by full municipal services. Growth in Hamlets that are serviced by municipal piped water supply and private sanitary sewage will beexisting development areas. In the privately serviced Rural Settlement Areas, development will be limited to minor infilling.It shall be the policy of Chatham2.3.5.2.1 The majority of new population and employment growth shall be directed to the Primary Urban Centres, as designated on Schedule “E” Series 2.3.5.2.2 Population and employment growth shall also be permitted in the Secondary Urban Centres, as design 2.3.5.2.3 Population and employment growth in the Hamlet Areas, as designated on Schedule “A” Series Land Use to this Official Plan, shall be based on the adequacy of water supply and sanitaaccommodate the proposed development. 2.3.5.2.4 Development in the Suburban Residential Areas shall be limited to infilling, pending full municipal services being made available. 2.3.5.2.5 Development in the privately serviced Rur 2.3.5.2.6 Urban development within Chathamencouraged to locate in fully serviced areas such as within the Primary and Secondary Urban Centre boundaries, and: a) Will occur in a planned, orderly, efficient and sustainable manner; 15 Kent’s - at regular intervals . or public service facilities are constructed to service rnment, institutional, business/professional office, estment; Kent that: - Land Use to this Official Plan. – ral heritage and health/social service activities. Kent. They will have the highest concentration and intensity of uses in the Municipality, and will be - Municipality is comprised of seven Primary Urban Centres, which contain the majority of Chatham b) Will be in keeping with the available capacity of the infrastructure and public service facilities present to serve the development. Before any new infrastructure new development, consideration will be given to: i) The optimization of the use of existing infrastructure and public service facilities with the view to maximize the Municipality’s return on its invii) The Municipality’s fiscal capability to sustainably service the development over the long term; iii) The use of green, environmentally friendly and sustainable infrastructure; and alternatives; iv) The presence of development interests, within the area to be serviced, who show intent to develop within a period of three years from the date of final approval. 2.3.5.2.7 The Municipality will establish a development review process to be implementedcoincident and complementary to the review and update of the Official Plan which will occur at no less than five year intervals, in accordance with the policies of Section 6.5 of this Plan.2.3.6 Primary Urban Centres The residential, commercial, industrial and institutional development. They have full municipal services and have populations greater than 1,500.The Primary Urban Centres are the focal points for growth and public and private sector investment in Chathamthe focus of residential, commercial, industrial, goveentertainment, cultural heritage and health/social services activities. It shall be the policy of Chatham 2.3.6.2.1 The urban area boundaries of the designated Primary Urban Centres shall be delineated on Schedules “A” and “E” Series 2.3.6.2.2 Opportunities for major residential, commercial and industrial development shall be directed to the Primary Urban Centres where full municipal services are available 2.3.6.2.3 Primary Urban Centres shall have the highest concentration and intensity of uses in the Municipality, and shall be the focus of residential, commercial, industrial, government, institutional, business/professional office, entertainment, cultu 16 - - Bothwell and law. As , recreational, - based businesses - Land Use to this Official – Kent contains a number of Secondary -34 encouraged in the Secondary Urban - density residential uses and commercial along the Lake Erie and Lake St. Clair shorelines shall also - protected. Chatham Kent to: - based recreational areas for residents and visitors to Chatham - and medium - nistry of Natural Resources, Provincially Significant Wetlands identified hatham e Secondary Urban Centres shall be designated on Schedule “A” Series 2.3.6.2.4 Intensification, infill and/or development/redevelopment of vacant designated, brownfield, former institutional or underutilized sites and areas in transition in the Primary Urban Centres will be encouraged. 2.3.6.2.5 Development in the Primary Urban Centres shall be based on the efficient provision of water supply, sanitary sewerage, roads, parks, schools and other municipal services.2.3.7 Secondary Urban Centre Policies Secondary Urban Centres are compact rural communities consisting of fewer than 1,000 people, comprising some housing, commercial and industrial businesses and public use land. The unique character and cultural heritage value of these communities should be Urban Centres, which are either serviced or planned to be serviced, with full municipal piped water supply and sanitary sewage services. They include Thamesville, Charing Cross, Merlin, Mitchell’s Bay,Pain Court (pending). Population and employment growth will be 2Centres that have full municipal services. These communities have been designated as Secondary Urban Centres. It shall be the objective of C 2.3.7.1 Protect and preserve the unique character of Secondary Urban Centres, while providing opportunities for population and employment growth based on full municipal services. It shall be the policy of ChathamKent that: 2.3.7.2.1 ThPlan. 2.3.7.2.2 Secondary Urban Centres shall continue to function as service centres for the surrounding agricultural areas. Secondary Urban Centres locatedcontinue to function as key outdoor waterKent. In Secondary Urban Centres, lowindustrial and institutional uses shall be permitted based on full municipal services. Homewill also be permitted, subject to the policies of Section B.2.3.7 of this Plan and the Zoning Byexplained in Section B.2.13 of this Plan, more detailed policies have been prepared for the Mitchell’s Bay Secondary Urban Centre. 2.3.7.2.3 For lands located within or adjacent to the significant habitat of endangered or threatened species identified in consultation with the Mi 17 ment Kent and other approval - Kent to: - in Section 4 of this Plan will also apply. ivate sewage disposal), development should be Kent to: - Land Use, or significant natural heritage features identified on Schedule “C” – existing residential areas. It shall be the objective of Chatham density residential development has occurred along public roads in the fringe areas outside of - Kent contains a number of hamlets, such as Highgate, Erieau and Shrewsbury, which are serviced - Natural Heritage and Hazards Features, the policies contained – gencies.hatham on Schedules “A” and “E” Series Series 2.3.7.2.4 Development in Secondary Urban Centres will include infilling, the redevelopment of brownfield and former institutional sites and the logical building out of the urban areas through greenfield developbased on full municipal piped services, provided that such development satisfies the policies of this Plan and is compatible with the size and scale of the urban area. 2.3.7.2.5 Development in Secondary Urban Centres shall occur in depth, rather than along strips, and shall take place by plan of subdivision. Road access shall be via internal local roads. 2.3.7.2.6 Development in Secondary Urban Centres shall provide adequate stormwater management in accordance with Policy 2.4.9 of this Plan.2.3.8 Suburban Residential Area Policies Lowthe Primary Urban Centres such as Chatham and Blenheim. The Suburban Residential Area designation recognizes those2.3.8.1 Recognize existing Suburban Residential Areas adjacent to the Urban Centres and limit development to infilling. 2.3.8.2.6 Suburban Residential Areas shall be serviced with adequate water supply and sanitary sewage disposal services. Development proposals shall demonstrate the suitability of the site for the proposed method of water supply and sanitary sewage disposal to the satisfaction of Chathama 2.3.8.2.7 If municipal piped water and/or sanitary sewage service is available or a capital commitment has been made to make it available, residential development based on private services shall not be permitted.2.3.9 Hamlet Area Policies Cwith municipal piped water supply and private sewage disposal. Where hamlets are served by partial municipal services (municipal piped water supply and prlimited to infilling. It shall be the objective of Chatham 18 - viced Primary Kent that: nificant Wetlands identified - icies of Section B.2.3.8 of this Plan Land Use to this Official Plan. Kent to: – - Kent. In hamlets, residential uses shall be - Land Use to this Official Plan. – Kent and other approval agencies. - Land Use, or significant natural heritage features identified on Schedule “C” ents and visitors to Chatham – tion of Chatham scale commercial, recreational, industrial and institutional uses shall also be - ment areas that are serviced by private water supply and private sewage disposal law. Kent that: -- Kent contains a number of settlement areas that are serviced by private water supply and sanitary - Natural Heritage and Hazards Features, the policies contained in Section 4 of this Plan will also apply. – .3.9.2.2 Hamlets shall continue to function as service centres for the surrounding agricultural areas. Hamlets 2.3.9.1 Protect and preserve the unique character of established hamlets while providing opportunities for environmentally sustainable economic growth. It shall be the policy of Chatham 2.3.9.2.1 Existing hamlets that are serviced by municipal piped water supply and private sewage disposal shall be designated Hamlet Areas on Schedule “A” Series 2located along the Lake Erie and Lake St. Clair shorelines shall also continue to function as key outdoor waterbased recreational areas for residprimarily low density. Smallpermitted. Homebased businesses will also be permitted, subject to the poland the Zoning By 2.3.9.2.3 For lands located within or adjacent to the significant habitat of endangered or threatened species identified in consultation with the Ministry of Natural Resources, Provincially Sigon Schedules “A” and “E” Series Series 2.3.9.2.4 Development proposals in Hamlet Areas will be limited to infilling, redevelopment of brownfield and former institutional sites, and shall demonstrate the suitability of the site for the proposed method of sanitary sewage disposal to the satisfac 2.3.10 Rural Settlement Area Policies Chathamsewage services. The settlement areas typically comprise a small grouping of houses and businesses and have a population of less than 200 people. The character and cultural heritage value of these privately serviced hamlets and settlement areas should be protected by designating them as Rural Settlement Areas. Development should be limited to minor infilling. Major growth should be directed to fully serand Secondary Urban Centres. It shall be the objective of Chatham 2.3.10.1 Protect and preserve the historic character of established Rural Settlement Areas. It shall be the policy of Chatham 2.3.10.2.1 Historic settleshall be designated Rural Settlement Areas on Schedule “A” Series 19 , nt in y sewage disposal Kent range from lagoons - Kent and other approval agencies. - s local service centres for the scale commercial, recreational, - ural heritage features identified on Schedule “C” density residential uses and smallKent to: -- Land Use, or significant nat – within or adjacent to the significant habitat of endangered or threatened species n Rural Settlement Areas shall provide adequate stormwater management in law. - based businesses will also be permitted, subject to the policies of Section B.2.3.8 of this Plan - institutional uses. New development in Rural Settlement Areas shall be limited to minor Natural Heritage and Hazards Features, the policies contained in Section 4 of this Plan will also apply. – 2.3.10.2.2 Rural Settlement Areas shall be rural in nature and function aimmediately surrounding agricultural areas. The predominant use of land within the Rural Settlement Area designation shall be for existing lowindustrial andinfilling. Homeand the Zoning By 2.3.10.2.3 For lands located identified in consultation with the Ministry of Natural Resources, Provincially Significant Wetlands identified on Schedules “A” and “E” Series Series 2.3.10.2.4 Rural Settlement Areas shall be serviced with adequate water supply and sanitarservices. Development proposals shall demonstrate the suitability of the site for the proposed method of water supply and sanitary sewage disposal to the satisfaction of Chatham 2.3.10.2.5 Development iaccordance with Policy 2.4.9 of this Plan.2.4.7 Wastewater Services Municipal sewage systems exist in the seven Primary Urban Centres (Chatham, Wallaceburg, RidgetownDresden, Blenheim, Tilbury and Wheatley). The Secondary Urban Centres comprise those communities that are currently serviced, or are planned to be serviced, by municipal sewage systems (i.e., Thamesville, Charing Cross, Merlin, Pain Court and Bothwell \[planned\] and Mitchell’s Bay). The municipal sewage treatment systems in Chathamto activated sludge mechanical treatment plants. The Recreational Residential, Suburban Residential, Hamlet and Rural Settlement Areas, and developmethe Agricultural Areas, are serviced by private sewage disposal. It shall be the objective of Chatham 20 Kent Land - – e municipal sewage treatment Kent and other approval agencies. - hatham s Official Plan. 2 Compatibility between Sewage Treatment and Sensitive - ly with all regulatory requirements; and effective and adequate sewage treatment is provided to support, enhance and - xtractive Industrial and Waste Management Areas that are serviced by private sewage disposal Enhancing Our Natural Surroundings of thi – .8 Water Services 2.4.7.1 Ensure that costsustain existing and future residents and businesses in the Municipality. It shall be the policy of Chathamthat: 2.4.7.2.1 All development and redevelopment in the Primary Urban Centres and all new development and redevelopment in the Secondary Urban Centres shall be connected to thsystem. 2.4.7.2.2 Proposed development and redevelopment in Suburban Residential, Hamlet, Rural Settlement, Estate Residential, Recreational Residential, Mobile Home Park, Rural Industrial, Highway Commercial, Recreational, Ewill demonstrate the suitability of the site for the proposed method of sewage disposal based on the proposed lot size to the satisfaction of the Municipality of C 2.4.7.2.3 Communal sewage services will be discouraged and will only be permitted if, in the opinion of the Municipality, no other alternatives are available and such services: (a) are financially viable and comp(b) protect human health and the natural environment. 2.4.7.2.4 The protection of surface and groundwater resources will be in conformity with the policies of Section 4 2.4.7.2.5 The Municipality will maintain a capacity monitoring system for municipal sewage treatment systems. 2.4.7.2.6 Municipal sanitary sewage treatments facilities are identified on Schedules “A” and “E” Series Use to this Official Plan. When considering appropriate buffer separation distances for development proposals near these facilities, in particular for sensitive land uses such as residential or institutional, regard for the Ministry of the Environment’s “Guideline DLand Use” guidelines, as amended from time to time, shall be required. 2.4 Municipal water systems exist in the seven Primary Urban Centres, the five Secondary Urban Centres and the Hamlets. 21 - m such as ent and redevelopment serviced by a private water supply utilize a lakebased surface water Kent to: - Kent that: - effective and adequate potable water supply is provided to support, enhance and - me Park, Rural Industrial, Highway Commercial, Recreational, Aggregate Resources and he Secondary Urban Centres, Suburban Residential and Hamlet Areas shall be connected Bay and Pain Court, are serviced by the Chatham water system. Bothwell is currently serviced via Kent and other approval agencies. - The Rural Settlement Areas are served by private water supplies. Several communities, including Louisville, Mitchell'sthe West Lorne Water System in Middlesex County. Highgate and Ridgetown currently use groundwater as their water source; all other communities with municipal source. Substantial costs are involved in extending municipal piped water supply to new residential and nonresidential development, in addition to addressing operational issues with the existing water systefire flow, odour, potential contamination concerns and water haulage to rural areas during dry conditions. It shall be the objective of Chatham 2.4.8.1 Ensure that costsustain existing and future residents and businesses in the Municipality. It shall be the policy of Chatham 2.4.8.2.1 All development and redevelopment in the Primary Urban Centres and all new development and redevelopment in tto the municipal piped water supply system. 2.4.8.2.2 Proposed development and redevelopment in Rural Settlement, Estate Residential, Recreational Residential, Mobile HoWaste Management Areas will be connected to the municipal piped water supply system if municipal water is available. If municipal water is not available, proposed developmwater supply will demonstrate the adequacy of the proposed supply to the satisfaction of the Municipality of Chatham 2.4.8.2.3 Communal water services will be discouraged and will only be permitted if, in the opinion of the Municipality, no other alternatives are available and such services: (a) can be sustained by the water resources on which they rely; (b) are financially viable and comply with all regulatory requirements; and (c) protect human health and the natural environment. 22 monitoring system for municipal water supply systems. - ing Our Natural Surroundings of this Official Plan. Enhanc – 2.4.8.2.4 The protection of surface and groundwater resources will be in conformity with the policies of Section 4 2.4.8.2.5 The Municipality will maintain a capacity 1 .............................................................................................................. 3 ........................................................................................................................... 4 ................ 5 ......................................................................................... 7 ................................................................. 7 ....................................................................................................... 7 ..................................................................... 7 .................................................................................................. 7 .......................................................... 8 ................................................................................................... 8 .................................................................................................... 8 ....................................................................................... 8 ....................................... 9 ............................................................................................................... 9 ....................................................................................................... 9 ................................................................................................................. 9 .........................................................................10 ............................................................10 ............................................................................................10 .................................................................................10 ....................................................................................11 .............................................................................11 ...........................................................................................................................12 2 3 4 5 6 7 8 9 10 11 12 pp - ppp ppp pppp AMBULANCE MANUFACTURER/SUPPLIER CERTIFICATION LISTING REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: July 30, 2021 SUBJECT:Rural Indigenous Strategy RECOMMENDATION: THAT Elgin County Council commits to developing and strengthening the County of Elgin’s relationship with the Indigenous community through its support for the establishment of an Indigenous Advisory Community Group and development of a Rural Indigenous Strategy to include a policy for Indigenous-themed Sports Logos. INTRODUCTION: The County of Elgin recognizes that the land on which we gather is in the traditional territory shared by the Haudenosaunee, Anishinabek, and Attiwonderonk (Neutrals) peoples. The County of Elgin respects the rights and traditions of Indigenous Peoples in Canada and commits to ongoing dialogue and partnerships with local Indigenous communities. We honour and recognize the work of the Truth and 1 Reconciliation Commission (TRC) and those contributing towards the TRC Calls to 23 Action, and the Missing and Murdered Indigenous Women and Girls (MMIWG) Calls to Justice for the ongoing efforts and strategies to become a community of Reconciliation. Elgin County Council can play a role in raising awareness, creating partnerships, and addressing capacity for the betterment of the County of Elgin, focusing on relationships with Indigenous communities. This report outlines the first step to embrace the proposed framework to strengthen understanding and relationships with Indigenous peoples, with the long-term vision of an inclusive County that embraces all cultures and facilitates opportunities for communities to live, work and play together harmoniously. CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: The impact of residential schools has left a legacy of tragic injustice, impacting many generations of Indigenous peoples. Our growing awareness of the devastating effects of colonization and the residential schools, including racism, poverty, and poor health outcomes, is the result of courageous residential school survivors who have long advocated for this history to be told. Strengthening intercultural relationships can lead towards a more positive and lasting impact on our community and future generations. 4 According to Reconciliation Canada, “Reconciliation is an opportunity for all Canadians to renew relationships, based on a shared understanding of our histories and our cultures and walk a path together for a shared tomorrow.” To ‘reconcile’ is to weave a stronger and more vibrant social fabric, supported by the unique and diverse strengths of Canadians and their communities. Reconciliation is not limited to one community. Instead, it reaches all aspects of our histories and current environments. Consequently, we must identify ways to cultivate connections with Indigenous and non-Indigenous groups for whom meaningful engagement and understanding can create a healthier, and more supportive County. Moving forward, Elgin County will look for ways to enhance opportunities and understanding for all communities. Elgin County regularly partners with Indigenous communities. Collaboration efforts include, but are not limited to, the following: Consultation – Transportation Master Plan Study The Ministry of the Environment, Conservation and Parks staff confirmed, based on the Crown’s preliminary assessment, that Elgin County is required to consult with the following communities who have been identified to be potentially affected by our Transportation Master Plan project: • Aamjiwnaang First Nation • Bkejwanong (Walpole Island) • Caldwell First Nation • Chippewas of Kettle and Stony Point • Chippewas of the Thames First Nation • Oneida Nation of the Thames Thames) • Munsee- This consultation is a requirement of allMunicipal Class Environmental Assessment study exercises. Community and Cultural Services: Elgin County Library Elgin County Library recognizes and embraces the principles of Truth and Reconciliation with Ontario’s diverse Indigenous population. Elgin County Library engages in meaningful dialogue with Indigenous people and First Nation bands and is committed to drawing on resources and strategies developed by the Canadian and International library community. Elgin County Library is committed to policies and actions that addresses the value of Indigenous collection materials and enables Indigenous authors and content creators to be included and highlighted. Furthermore, Elgin County Library is committed to the provision of library services for Indigenous people that include plans or policies to partner with Indigenous people and their communities. Elgin County Museum & Elgin County Archives Elgin County Museum and Elgin County Archives are committed to implementation of 5 the Truth and Reconciliation of Canada: Calls to Actionas they pertain to museums and archives. Elgin County Museum and Elgin County Archives engage in meaningful dialogue with Indigenous people and First Nation bands and are committed to drawing on resources and strategies developed by the Canadian and International museum and archives communities. Elgin County Museum and Elgin County Archives are committed to policies and actions that addresses the value of Indigenous collections and the importance of historical research for purposes that may include Truth and Reconciliation, healing, self- awareness, land acknowledgement and treaty rights. Both institutions are committed to making existing Indigenous and non-Indigenous collections fully available for research and understanding with appropriate descriptive language that considers Indigenous traditions and methods of communication. Both institutions are committed to repatriating existing Indigenous collections wherever feasible. Furthermore, both institutions are committed to the provision of museum and archives services for Indigenous people that include plans or policies to partner with Indigenous people and their communities. Planning & Development Provincial Policy Statement, 2020: Following in the wake of the significant changes to the environmental and land use planning regimes brought in by Bill 108, , Ontario has adopted a new Provincial Policy Statement (PPS) governing land use planning. For the first time, the PPS includes references to Aboriginal interests. The new PPS replaces the 2014 PPS and came into effect on May 1, 2020. The PPS is a poli concerning land use planning by municipalities, provincial officials, tribunals and boards must be consistent with the PPS. The PPS contains provisions about the provincial interest in all aspects of land use planning – including development in urban and rural areas, infrastructure, natural resources, the environment and public safety. Until now, it has been completely silent on Indigenous matters. The 2020 PPS, strengthens the requirement for First Nations to be involved in land-use planning decisions. Below are the key changes: 4.3 1.2.2 2.6.5 The new PPS is a step forward and should help address some of the basic gaps in previous PPS. As an Ontario policy document, the PPS does not and cannot create, define, alter or limit Aboriginal or treaty rights. These come from other sources – including inherent rights, the honour of the Crown, treaties and the constitution. Land use planning decision-makers may not be familiar with Aboriginal and constitutional law, and it can sometimes be a challenge to engage them in such matters. They are, however, used to being guided by the PPS, and even modest provisions about Aboriginal interests can assist in gaining their attention. As a province-wide policy, the PPS is general, and how it applies differs widely depending on the context. For example, the contains more sweeping and stronger provisions about the involvement of First Nations in the land use planning process. BACKGROUND: Indigenous-themed Sports Logos – Policy Development 2019 In 2019, the Ontario Human Rights Commission (OHRC) sent letters to 40 municipalities about the harmful impact of Indigenous-themed sports logos in municipal facilities. The letter detailed an Application before the Human Rights Tribunal of Ontario (HRTO) which alleged that the use and display of Indigenous-themed logos and team names in the City of Mississauga sports arenas was discriminatory. OHRC reached a settlement with the City of Mississauga and the Applicant. The City of Mississauga committed to: 1.Remove from its sport facilities all Indigenous-themed mascots, symbols, names and imagery related to non-Indigenous sports organizations. 2. 6 facilities, in collaboration with different groups. 3.aining with expanded material addressing reconciliation and Indigenous peoples. 2021 On July 8, 2021, a second letter was sent to 23 municipalities about the harmful impact of Indigenous-themed sports logos in municipal facilities. This letter was received by a number of municipalities in Elgin County. A copy of the letter received by the Township of Southwold is attached to this report. The letter urges municipalities to develop a policy and act to remove barriers to inclusion and suggests that municipalities work with sports teams to change Indigenous-themed sports logos. At the staff-level, several local Chief Administrative Officers expressed an interest in working together to develop a County-wide policy regarding Indigenous-themed Sports Logos in Municipal Facilities. Note: Workingto develop a policy regarding Indigenous-themed Sports Logos in Municipal Facilities is only part of how our community can support reconciliation efforts. DEVELOPING A RURAL INDIGENOUS STRATEGY: It is recommended that Elgin County Council consider developing a Rural Indigenous Strategy (Strategy). recent work coordinating and supporting the development of a Community Safety and Well-Being Plan. eveloping a Rural Indigenous Strategy will be an important first step in a long-term commitment, and will support a better understanding of matters of cultural significance and priorities of Indigenous communities. Establishing and maintaining strong relationships will support the County to make thoughtful decisions, as well as make any necessary adjustments to normal processes where necessary. This effort towards reconciliation will be a work in progress towards the ultimate goal of broader inclusion of all cultural communities. Indigenous Advisory Committee An Indigenous Advisory Community Group (IAC Group) could be established to lead the work to developthe Strategy. The IAC Group could work to create a respectful process of truth, healing, and reconciliation in the County of Elgin. In doing so, the IAC Group could help develop an inclusive environment for the Indigenous peoples living and visiting the County of Elgin. The IAC Groupcouldaim to provide a forum for consultation between Indigenous peoples, the local business community, and service community in Elgin. This forum would work to facilitate a process of reconciliation in the County of Elgin and work to develop a Rural Indigenous Strategy. The IAC Group would advise Council and staff on enhancing access and inclusion for rural Indigenous Peoples to fully participate in County services and civic life. The Rural Indigenous Strategy could support bringing a group of Indigenous people and Elders together with members of the business and service community to inform the group about Indigenous perspectives and issues. To foster communication and to help steer the process of reconciliation with the County of Elgin, and to facilitate conversations within the County about the relationships and history of indigenous peoples in Elgin. This strategy will also inform Elgin municipalities on strategic and/or emerging issues related to Indigenous peoples and practices. Work Plan Staff could develop a one-year work plan to support the development of a Rural Indigenous Strategy and report back to Council at a future meeting. This work plan would provide details of the IAC Group composition, proposed engagement strategy, and possible terms of reference. DISCUSSION: Staff and County-Wide Training We are working to design a training program that would provide County staff and interested Local Municipal Partners with the opportunity to learn and develop cultural competencies. This is in accordance with the Truth & Reconciliation 94 Calls to Action which “call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Aboriginal peoples, including the history e Rights of Indigenous Peoples, Treaties and Aboriginal rights, Indigenous law, and Aboriginal– Crown relations. This will require skills-based training in intercultural competency, 7 conflict resolution, human rights, and anti-racism.” FINANCIAL IMPLICATIONS: ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing Elgin Investing in Elgin Planning for and Ensuring we have the Ensuring alignment of current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and and agricultural growth. infrastructure to deliver need. programs and services now and in the future. Fostering a healthy Exploring different environment. ways of addressing Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: I would like to acknowledge Elgin County’s Administrators for their continued collaboration towards a number of important initiatives aimed at enhancing our services across the County. It is anticipated that CAOs representing municipalities interested in participating in this work could support the development of an implementation plan, engagement strategy and play a critical role in ongoing planning efforts. Dutton Dunwich – Land Acknowledgement Statement 8 Land Acknowledgement Statement, which is as follows: is Land Acknowledgement Statement on its website and has a local Indigenous leaders to develop the statement and received their consent to attach their logos to the acknowledgement. Central Elgin has also commenced work in this area and Central Elgin Council will consider a Land Acknowledgement Statement in August 2021, and staff have been offered training. City of St. Thomas Subject to Council’s consent to proceed with this work, it is also recommended that the City of St. Thomas be invited to partner in this important work. COMMUNICATION REQUIREMENTS: To date, discussions have only taken place at the staff-level. A logical next step is to assess whether there is County-wide municipal interest in developing a Rural Indigenous Strategy. To confirm local interest and prior to completing any work on this initiative, it is recommended that the Warden send a letter to local Councils detailing this proposal and request local support. CONCLUSION: As we start the journey towards restoring relationships and trust, our focus is acknowledging the past, present and future creating an inclusive, equitable place for all Indigenous and non-Indigenous peoples. Improving relations with Indigenous communities and enhancing public awareness of Indigenous history, including the experience of residential schools, has been a long-standing issue across Canada. It is recommended that Council and staff support Truth and Reconciliation through the development of a Rural Indigenous Strategy as a way to help all cultures within our community foster new relationships, heal from the past, and move forward with a shared understanding and respect. All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: August 4, 2021 SUBJECT:Housing Supply Challenge Funding Opportunity RECOMMENDATION: INTRODUCTION: CMHC “Getting Started” Housing Supply Challenge: FINANCIAL CONSIDERATIONS: ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing Elgin Investing in Elgin Ensuring alignment of Planning for and Ensuring we have the current programs and facilitating commercial, necessary tools, services with community industrial, residential, resources, and need. and agricultural growth. infrastructure to deliver programs and services Exploring different Fostering a healthy now and in the future. ways of addressing environment. community need. Delivering mandated Enhancing quality of programs and services Engaging with our efficiently and place. effectively. community and other stakeholders. COMMUNICATION REQUIREMENTS: CONCLUSION: All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: July 30, 2021 SUBJECT:Remote Work Program RECOMMENDATION: INTRODUCTION: Fotvsjoh!Fydfmmfou!Tfswjdf!up!pvs!Dpnnvojuz Qspt!boe!Dpot! Guiding Principles: 1 2 3 All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer County of Elgin Policy Manual Subject: Remote Work Program Policy Number: 2.106 Date Approved: August 10, 2021 Date Last Revision: n/a Code: To be determined Section: Human Resources ______________________________________________________________________________ 1.0 Introduction & Purpose Remote working, also known as ‘telecommuting’, ‘teleworking’, or ‘working from home’ is a work arrangement that allows employees to perform their usual job duties at an approved alternative location. Eligible employees can work on a full- or part-time basis from a remote worksite, including their home, a shared workspace or an alternate work location, within the guidelines set out in this policy. Remote working has the potential to provide significant benefits for the County, employees and the community. Offering remote work opportunities can help ensure business continuity, increase employee recruitment and retention, help manage workspaces more efficiently, and contribute to sustainability (reduced carbon footprint). The Corporation of the County of Elgin (herein referred to as the “County”) recognizes the benefit of permitting certain employees to work from home or another alternative location when it does not compromise our ability to deliver outstanding service to our citizens. This policy establishes procedures governing working remotely when such an arrangement is mutually beneficial to both the County and the employee. 2.0 Procedure Overview 2.1 Working remotely is neither a universal employee right nor a universal employee benefit. It will be offered in management’s discretion. Not all jobs may be suitable for work-from-home arrangements. The ability to participate may vary among departments, or jobs within a work section, depending on the nature of the work. If established, a remote work arrangement does not serve as a precedent for a future arrangement within the workplace. County of Elgin Policy Manual Normally, remote work privileges may be terminated at any time the beneficial situation ceases to exist for the County. Remote work arrangements are subject to ongoing management review and may be altered, suspended or revoked at any time, with reasonable notice to the employee unless required as a result of abuse of remote work arrangement. There may be times when working remotely is required in order to maintain the County’s business, e.g. during epidemics or pandemics. However, in the normal course of business, the decision to permit working remotely will be at the County’s discretion, as approved by the Chief Administrative Officer or her designate (Deputy Chief Administrative Officer). 2.2 Employees do not have an obligation to participate in the Remote Work Program nor can they be required to participate. An employee may return to the conventional office arrangement at any time. Except in situations where working remotely is required such as during epidemics or pandemics. 2.3 Normally, every remote work arrangement will be set out in a written agreement signed by the employee and the County containing the terms and conditions of the remote work arrangement, including the normal hours of work that the employee is expected to work. A breach of the Teleworker Agreement may result in the termination of remote work arrangement and/or the imposition of discipline, up to and including termination of the employee’s employment for cause, without further notice or pay in lieu of such notice. The remote work participant agrees to complete all assigned work according to procedures mutually agreed upon by the employee and management. The remote work participant agrees to provide regular reports, if required by management, to help judge performance. Every employee participating in the Remote Work Program must read and agree to comply with the County’s Remote Work Policy 2.106. 2.4 Employees who are on corrective action or performance improvement plans are not eligible for the Remote Work Program. Probationary employees are not eligible for at least the first 60 days worked of the probationary period. 2.5 Remote Work Program participants must not provide ongoing primary care during work hours to children or elders who would otherwise require a provider’s care during the employee’s normal work hours. 2.6 Salary, job responsibilities, benefits, and company-sponsored insurance coverage will not change due to participation in the Remote Work Program. County of Elgin Policy Manual 2.7 The total amount of time Remote Work Program participants are expected to work will not change, nor will expectations for productivity. Work schedules must comply with employment standards legislation and no overtime shall be worked without prior written consent. Employees working remotely are expected to be available, responsive and productive during their designated hours. If the Remote Work Program participant’s hours are outside of the regular office hours (8:30 a.m. - 4:30 p.m.) it is understood that they can not expect co-workers to respond to email, voicemail or be available for appointments outside of regular office hours. 2.8 Participation in a work-from-home arrangement must not conflict with the department or division’s goals, fiscal responsibility or service to internal and external customers. 2.9 Working remotely must not negatively impact employees who are not participating in the program. 2.10 In the event of the transfer of the employee to a new position, either within the same department or to a different department, the employee will submit a new proposal to the supervisor of the new position for review and consideration. 2.11 Due to service delivery needs and the type of work involved, work-from-home arrangements cannot be implemented for all positions within the County. Further, some departments may have greater flexibility than other departments to approve certain arrangements. Hence, there will be variation across the County and within departments in the ability to implement work-from-home arrangements. Security, privacy, and protection of personal information Employees are expected to follow all applicable policies on records management (electronic and non-electronic), protection of personal information in accordance with the (MFIPPA), and secure and acceptable use of information technology resources. Employees must take necessary precautions to protect documents and the confidentiality of information at their homes (i.e. ensuring family members and visitors do not have access to the information). This includes: i.Municipal records (paper or electronic) should only be taken home if necessary, with the minimum amount of information required to carry out duties and with the approval of the supervisor. Records must not be left in vehicles or unattended while in transit. ii.Personal email accounts (e.g., Gmail) must not be used for work emails. County of Elgin Policy Manual iii.All documents created in the course of municipal business should be saved on the municipal system, network drives or server (through a Remote Desktop Connection) so that information is available to those who may require its use from the municipal work site. iv.Hard-copy municipal records must not be left out visible to other people. Store them in a locked drawer or file cabinet. v.If the employee does not turn off their computer, their screen must be locked. Employees who connect their computing devices, personal or employer-issued, to their home network should take the necessary recommended precautions to secure their home network, and should avoid the use of public networks when performing work functions unless using a virtual private network (VPN). To ensure a secure digital environment, it is expected that: i.Employees must not disable or circumvent remote access protections on employer-issued devices such as virtual private network (VPN) without specific instruction from Information Technology staff. ii.Employees must maintain the confidentiality of their corporate accounts and passwords. Customer service Employees must be able to demonstrate consistent and professional customer service delivery that meets the customer service guidelines of the organization, including both internal and external customers, such as: i.Respond to inquiries in a timely manner; ii.At a minimum, respond to telephone calls and emails from your supervisor within one-half business day; iii.At a minimum, all non-urgent customer inquiries should be acknowledged within 1-2 business days, responding fully to inquiries in priority order; iv.If you are going to be unavailable, update your voicemail and email out of office to reflect this and provide an alternate contact person if applicable. Commitment to Compliance 2.12 All work-from-home arrangements will conform to employment laws (e.g. employment standards provisions related to meal/break times and overtime), collective agreements, where applicable, and all other corporate policies, guidelines and practices. 2.13 The County is fully compliant with the (AODA) and the Ontario Human Rights Code, and is committed to supporting County of Elgin Policy Manual employees who have an accommodation need as it may relate to a prohibited ground of the Code (Disability, Family Status etc.). The provision of work-from- home arrangements may be considered as an important component in an accommodation plan for employees and will be addressed with the Manager of Human Resources/Health & Safety. 2.14 Since the workspace of the employees who remotely will be considered an extension of the County’s workspace, the County will continue to have liability for job-related injuries during work hours. Remote Work Program participants must notify management immediately of any accident or injury that occurs at the alternate work site and complete any required forms. 2.15 A designated workspace must be maintained by the Remote Work Program participant at the alternate work site. Workers’ compensation liability, if any, will be limited to this workspace as opposed to applying to all areas of the home or workspace. The County retains the right to make on-site inspections of this work area to ensure that working conditions are safe and that security of equipment and records is maintained. 2.16 Prior to commencing any period of working remotely, the employee will complete and sign a Teleworker Agreement and submit it electronically. Where a period of working remotely continues for greater than three months, the Teleworker Agreement must be resubmitted every three months. The establishment of remote work arrangements cannot be entered into without approval of the Teleworker Agreement by the Chief Administrative Officer or her designate (Deputy Chief Administrative Officer). Arrangements may also be discontinued without notice in the event that concerns arise with respect to a workstation. Photographs of the workstation are a requirement of the Teleworker Agreement and must be provided. Accident and Incident Reporting 2.17 In the event of a work-related incident or injury in the designated workspace, employees must immediately report the incident in accordance with the . Employees working remotely will be covered by workers’ compensation for job-related injuries that occur in the course and scope of employment while working remotely, subject to adjudication and approval by the Workplace Safety and Insurance Board (WSIB). Third parties County of Elgin Policy Manual 2.18 The employee must not conduct any Municipal business related in-person meeting with other Municipal employees or third parties while working remotely. The employee remains liable for injuries to third parties that occur on the employee’s premises. Sick leave and absence reporting 2.19 Employees need to be well to be productive and efficient. If employees are sick, they are not expected to continue to work remotely and should inform their supervisor. An employee with a sick family member at home on a scheduled work-from- home day may use available Personal Emergency leave, if applicable, to care for their family member, according to the terms established for the use of Personal Emergency Leave Policy. 3.0 Eligibility Considerations Employees whose job duties, in whole or in part, (i.e. some days of the week in the office and some days are working remotely) can be carried out effectively under a component of the Remote Work Program may be eligible to participate. In some cases, employees will not be eligible to participate because of staffing levels, the necessity to conduct work on-site at Municipal facilities or out in the community, and/or the nature of work and operational demands. The work habits, skills and abilities of employees may also impact the decision to approve or deny an application to work remotely. 3.1 Basic eligibility requirements: i.Employee must be a permanent or contract employee in good standing who has successfully passed at least a 60-day probationary period unless otherwise stated in the employment agreement; ii.Employee must have a documented history of job performance that meets or exceeds their supervisor’s expectations; iii.Completing work at home is both operationally feasible and cost neutral – there can be no increased labour costs and no significantly increased operational costs as a result of the arrangement. iv.The arrangement must be mutually acceptable to the employee and supervisor; v.Working remotely is not a long-term permanent replacement for child or dependent care; vi.The employee is on a regular work schedule (not a compressed work schedule); County of Elgin Policy Manual vii.The employee will follow all existing municipal policies and practices, and abide by the terms and conditions of this procedure such as the use of applicable information technology, maintenance of a safe and healthy workstation, the protection of confidential information and all other expectations identified in this procedure and the accompanying Teleworker Agreement. viii.The employee is not participating in the County’s Alternate Work Arrangement (AWA) policy, eligibility for which requires full-time office attendance. Employees shall not be eligible for AWA and remote work at the same time. 3.2 Job characteristics: Characteristics of positions that can be performed successfully remotely include: i.the job is characterized by clearly defined tasks and deliverables; ii.the job is project-based; iii.results are measurable; iv.work can be sent to and from the employee’s home with ease, speed and confidentiality; v.the job involves a high percentage of work that can be performed remotely; vi.there is a low requirement for in-person face-to-face contact with managers, customers, members of the public, other employees, etc.; vii.the needs of internal and external customers can be satisfied without adverse impact to the organization or community; viii.there is minimal need to access equipment, materials, files, etc. that are situated only at the municipal work site; ix.security requirements of the job can be met from a home work site; and, x.confidentiality requirements of the job can be met from a home work site. 3.3 Employee characteristics: Characteristics of employees who work successfully remotely include: i.effective at working independently for extended periods; ii.self-motivated, well-organized, and disciplined in their approach to work; iii.a proven job performer who consistently delivers on commitments; iv.does not require constant in-person supervision or feedback; v.a skilled communicator and takes initiative to keep themselves informed; vi.has a sound understanding of their job requirements and expectations; County of Elgin Policy Manual vii.demonstrates dependability and responsibility by meeting attendance standards; viii.can dedicate the required number of hours to fulfilling job requirements while working at home, and is able to focus and concentrate on work; and, ix.has a suitable dedicated home workstation that is well-equipped with the right work tools, is safe, quiet, and ergonomically sound. Employees must continue to meet the performance expectations for their position while working remotely to remain eligible. 4.0 Furniture and Equipment 4.1 Few job functions can be handled at an alternate work site without special equipment. When special equipment is needed to participate in the Remote Work Program e.g. laptop, desktop, computer, monitor, printer, modem, etc. the Remote Work Program participant will use the County supplied equipment. Use of County supplied equipment is subject to availability. 4.2 On a case-by-case basis, the County will provide the remote work participant with hardware and software to conduct County business at home. Only hardware and software required to successfully perform remote work duties will be supplied. Therefore, equipment may vary between Remote Work Program participants. 4.3 Any equipment, hardware, or software provided by the County remains the property of the County and will be returned to the County at the conclusion of the Remote Work Program or when the Remote Work Program participant’s employment with the County ends, whichever first occurs. 4.4 When the County’s equipment is used, the remote work participant must exercise reasonable care for the equipment. The employee will be held liable for damage caused by negligence. 4.5 The County is responsible for the cost of maintaining County-supplied equipment and software. The remote work participant is responsible for transporting equipment to and from the County. There will be NO in-home computer support. Meaning, IT will not come to the Remote Work Program participant residence to support equipment issues. 4.6 The Remote Work Program participant is not authorised to make non-standard hardware or software modifications to County-supplied equipment and Remote Work Program participant must adhere to the County’s County of Elgin Policy Manual 4.7 If any equipment needed to perform the job effectively at an alternate work site becomes inoperable or ineffective, the Remote Work Program option is suspended until the problem(s) are resolved. 4.8 The County will not be liable for damages to the Remote Work Program participants personal or real property while the employee is working at the alternate work site, unless damages are caused as a direct result of malfunctioning of County-supplied equipment. 4.9 The County will not purchase or reimburse the Remote Work Program participant for furniture for the alternate work site. 4.10 Supplies required to complete assigned work at the alternate work site must be obtained during one of the Remote Work Program participant’s in-office visits. Out- of-pocket expenses for supplies normally available at the County’s office will not be reimbursed without prior authorization. 4.11 The County will reimburse the remote work participant for authorized County- related telephone calls made on personal lines through normal expense reimbursement policies, if the Remote Work Program participant has not already been issued with a company cell phone. 4.12 The County will not reimburse the remote work participant for any expenses associated with the internet. 4.13 Expenses not specifically covered above will be dealt with on a case-by-case basis, taking into consideration the appropriateness of the expense, other expenses reimbursed for similar non-Remote Work Program participants, and the overall budget. 4.14 The County will not be responsible for any costs that are associated with the Remote Work Program participant using an alternate work site. For example, maintenance, insurance, internet and utilities are not reimbursable. REPORT TO COUNTY COUNCIL FROM: Julie Gonyou, Chief Administrative Officer DATE: August 4, 2021 SUBJECT:Rural Response to COVID-19 – Partnership Opportunity RECOMMENDATIONS: INTRODUCTION: BACKGROUND: FINANCIAL CONSIDERATIONS: ALIGNMENT WITH STRATEGIC PRIORITIES: Serving Elgin Growing Elgin Investing in Elgin Ensuring alignment of Ensuring we have the Planning for and current programs and necessary tools, facilitating commercial, services with community resources, and industrial, residential, need. and agricultural growth.infrastructure to deliver programs and services Exploring different Fostering a healthy now and in the future. ways of addressing environment. community need. Delivering mandated Enhancing quality of programs and services Engaging with our efficiently and place. effectively. community and other stakeholders. COMMUNICATION REQUIREMENTS: CONCLUSION: All of which is Respectfully Submitted Julie Gonyou Chief Administrative Officer o o o o o o o o o o o o o o o o o C ONTENTS E XECUTIVE S UMMARY 1 1. I NTRODUCTION 5 2. AC OUNTY-W IDE C OST A PPROACH TO A LIGN D EVELOPMENT-R ELATED C OSTS AND B ENEFITS IS P ROPOSED 7 A. A County-Wide Development Charge is Proposed for All Services 7 B.Key Steps in Determining Development Charges for Future Development- Related Projects 8 3. D EVELOPMENT F ORECAST 13 A. Residential Forecast 13 B.Non-Residential Forecast 13 4. S UMMARY OF H ISTORICAL C APITAL S ERVICE L EVELS 15 5. T HE D EVELOPMENT-R ELATED C APITAL F ORECAST 17 A. A Development- 17 B.The Development-Related Capital Forecast for General Services 17 C. The Development-Related Capital Forecast for Engineered Services 19 6.C ALCULATED D EVELOPMENT C HARGES 21 A.Unadjusted Development Charges Calculation21 7. C OST OF G ROWTH A NALYSIS 28 A. Asset Management Plan 28 B.Long-Term Capital and Operating Costs 28 C. The Program is Deemed to be Financially Sustainable 29 8. I MPLEMENTATION AND A DMINISTRATION 30 A. Development Charges Collection & Administration 30 B.Implementation of Proposed Development Chagres 32 L ISTS OF A PPENDICES A. D EVELOPMENT F ORECAST 35 B. G ENERAL S ERVICES T ECHNICAL A PPENDIX 52 B.1 Library Services57 B.2 Land Ambulance 65 B.3 Long-Term Care 75 B.4 Provincial Offences 82 B.5 Development-Related Studies 91 C. S ERVICES R ELATED TO A H IGHWAY 97 D. C OST OF G ROWTH A NALYSIS 109 E. D RAFT D EVELOPMENT C HARGES B Y-L AW 117 E XECUTIVE S UMMARY The () and its associated ( ) allow municipalities to impose development charges on development to pay for development-related capital costs. This 2021 County of Elgin Development Charges Background Study is presented as part of a process to establish a development charges by- law that complies with this legislation. A.PURPOSE OF 2021DEVELOPMENT CHARGES(DC) BACKGROUND STUDY i.Legislative Context This County of Elgin 2021 Development Charges Background Study is presented as part of a process to approve a new DC by-law in compliance with the . The study is prepared in accordance with the and its associated regulations, including amendments that came and into force through the ii.Key Steps in Determining Future Development-Related Projects In accordance with the and associated regulations, several key steps are required to calculate development charges. This includes preparing a development forecast, establishing historical service levels, determining the increase in need for services arising from development and appropriate shares of costs, attribution to development types (i.e. residential and non-residential), and final adjustments to the calculated rates using a cash flow analysis. DC Eligible and Ineligible Costs iii. Development charges are intended to pay for the initial round of capital costs needed to service new development over an identified planning period. This is based on the and associated overarching principle that growth pays for growth. However, the regulation includes several statutory adjustments and deductions that prevent these costs from fully being recovered by growth. Such adjustments include, but are not limited to: ineligible costs (e.g. computer equipment and vehicles with a replacement life of less than seven years); ineligible services, including parking facilities, parkland acquisition, etc.; deductions for costs that exceed historical service level caps; and statutory exemptions for specific uses (e.g. industrial expansions). Executive Summary 1 iv.Development-Related Capital Program is Subject to Change It is recommended that Council adopt the development-related capital program developed for the purposes of the 2021 DC Background Study. However, it is recognized that the DC Background Study is a point-in-time analysis and there may be changes to project timing, scope and costs through the normal annual budget process. B.DEVELOPMENT FORECAST The tables below provides a summary of the anticipated residential and non-residential growth over the 2021-2031 planning period. Details on the development forecast are provided in Appendix A. Planning Period 2021-2031 2020 Residential Development Forecast Estimate Total at Growth 2031 Households 19,393 2,193 21,586 Population Census 52,444 4,542 56,986 In New Households 6,426 2021-2031 2020 Non-Residential Development Forecast Estimate Total at Growth 2031 Employment 15,463 1,339 16,803 Non-Residential Building Space (sq.m.) 91,347 Executive Summary 2 C.CALCULATED DEVELOPMENT CHARGES The table below provides the County-wide development charges for residential and non- residential development based on the aforementioned forecast. Residential Charge (Per Unit) Non-Residential Service Charge (Per Single & Semi- MultiplesApartment quare Metre) Detached General Services$1,107$729$589$1.87 Engineered Services$2,912$1,913$1,551$13.42 Total Charge $4,019$2,642$2,140$15 D.LONG-TERM CAPITAL AND OPERATING COSTS An overview of the long-term capital and operating costs for the capital facilities and infrastructure to be included in the DC by-law is provided in the study. This examination is . Additional details on the long-term capital and operating impact required by the analysis are found in Appendix D. No subsidies or grants have been identified to fund any portion of the development-related project costs over the planning period to 2031. However, approximately $4.0 million in interim financing may be required for projects related to both Library and Provincial Offences Act services that provide benefit beyond the 2031 planning horizon. E.ASSET MANAGEMENT PLAN The main purpose of the Asset Management Plan is to demonstrate that all assets proposed to be funded under the DC by-law are financially sustainable over their full life cycle. The DC recoverable annual asset management contributions for the 2021-2031 planning period have been calculated. The year 2032 has been included to calculate the annual contribution for the 2021-2031 period as the expenditures in 2031 will not trigger asset management contributions until 2032. Further details on the asset management plan analysis for this DC study can be found in Appendix D. Executive Summary 3 F. DEVELOPMENT CHARGES BY-LAW TO BE RELEASED UNDER SEPARATE COVER The proposed DC by-law will be made available under separate cover a minimum of two weeks in advance of the statutory public meeting. Executive Summary 4 1.I NTRODUCTION The and its associated allow municipalities to recover development-related capital costs from new development. The County of Elgin Development Charges Background Study is presented as part of a process to establish a development charges by-law that complies with this legislation. Anticipated growth in the County of Elgin will increase the demand for all services. The County wishes to implement development charges to fund capital projects related to growth in the County so that development can continue to be serviced in a fiscally responsible manner. and require that a When a development charges by-law is proposed, the development charges background study be prepared in support of the proposed changes with reference to: A forecast of the amount, type and location of development anticipated in the County; The average capital service levels provided in the County over the 10-year period immediately preceding the preparation of the background study; A review of future capital projects, including an analysis of gross expenditures, funding sources, and net expenditures incurred, or to be incurred, by the County or its local boards to provide for the expected development, including the determination of the development and non-development related components of the capital projects; An asset management plan that demonstrates that all assets are financially sustainable over their full life cycle; and An examination of the long-term capital and operating costs for the capital infrastructure required for each service to which the development charges by-laws would relate. The study identifies the development-related net capital costs attributable to development that is forecast to occur in the County. The costs are apportioned to types of development (residential and non-residential) in a manner that reflects the increase in the need for each service attributable to each type of development. A County-Wide Cost Approach is Proposed 5 The provides for a period of public review and comment regarding the calculated development charges. This process includes considering and responding to comments received by members of the public about the calculated charges. Following completion of this process, and in accordance with the intended that Council will pass new development charges for the County. The remainder of the study sets out the information and analysis upon which the calculated DCs are based. Section II designates the services for which the DCs are calculated and the areas within the County to which the DCs will apply. It also briefly reviews the methodologies that have been used in this background study. Section III presents a summary of the forecast residential and non-residential development which is expected to occur within the County over a planning period from 2021 to 2031. Section IV summarizes the 10-year historical average capital service levels that have been attained in the County, which form the basis for the development charges calculations. In Section V, the development-related capital program that has been developed by various County departments is reviewed. Section VI summarizes the calculation of applicable development charges and the resulting calculated development charges by class and type of development. Section VII presents a cost of growth analysis, which considers an Asset Management Plan for the County, demonstrating the financial sustainability of assets over the life cycle of the 2021 Development Charges By-law and satisfying the requirements of the recent . Additionally, the long-term operating impacts of the projects amendments to the considered under this study are reviewed. Section VIII provides a review of development charges administrative matters, consideration of area rating, and implementation options for the proposed development charges. A County-Wide Cost Approach is Proposed 6 2.AC OUNTY-W IDE C OST A PPROACH TO A LIGN D EVELOPMENT-R ELATED C OSTS AND B ENEFITS IS P ROPOSED Several key steps are required whencalculating any DC. However, specific circumstances arise in each municipality that must be reflected in the calculation. Therefore, the study has been tailored to the local conditions that exist in the County of Elgin. The approach to calculating the proposed DCs is focused on providing a reasonable alignment of development-related costs with the development that necessitates them. A.A COUNTY-WIDE DEVELOPMENT CHARGE IS PROPOSED FOR ALL SERVICES Elgin County provides a wide range of services to the community and has an extensive provides inventory of facilities, land, infrastructure, vehicles and equipment. The municipalities with flexibility to define services that will be included in a DC by-law, provided that the other provisions of the and its associated regulations are met. The also requires the by-law to designate the areas within which the DCs shall be imposed. DCs may apply to all lands in the County or to other designated development areas as specified in the by-law. For the services that the County provides, a range of capital facilities, land, equipment and infrastructure is available throughout Elgin County: libraries, land ambulance, arterial roads, and so on. All residents in the County have access to all facilities. As new development occurs, new facilities will need to be added such that overall service levels do not decline. A widely accepted method for sharing the development-related capital costs for such services is to apportion them over all new development anticipated in the County. The following services are included in the County-wide DC calculation: Library Service; Land Ambulance; Long-Term Care; Provincial Offences Act Services; Development-Related Studies; and Services Related to a Highway. A County-Wide Cost Approach is Proposed 7 These services form a reasonable basis upon which to plan and administer the County-wide DCs. It is noted that the analysis of each of these services examines the individual capital facilities and equipment currently in place. The resulting DC for these services is to be imposed against all development anywhere in the County. B.KEY STEPSIN DETERMINING DEVELOPMENT CHARGES FOR FUTURE DEVELOPMENT-RELATED PROJECTS Several key steps are required in calculating DCs for future development-related projects. These are summarized in Figure 1 below and discussed further in the following sections. A County-Wide Cost Approach is Proposed 8 Development Forecast Anticipated amount, type and s.5(1)1 location of development must be estimated Increase in Need for Service s.2(1), s.5(1)2 Increase in need may not exceed average level of service Calculate 10-Year Historical immediately preceding Service Level background study s.5(1)4 Consideration of Available Increase in the need for Excess Capacity Requires funding from non- service attributable to the s.5(1)5 DC sources (i.e. property anticipated development tax, user fees) must be estimated Identify Development-Related Identify Ineligible Services Capital Costs s.2(4) s.5(1)7 Grants/Other Replacement/ Required Service Local ServicesPost-Period Benefit ContributionsBenefit-to-ExistingDiscount s.59s.5(1)4 s.5(1)8 s.5(2)s.5(1)6 Other Requirements DC Polices and Rules Costs Eligible of DC Background for Recovery Study Long-term Capital and Rules for DCs Payable Residential Sector Operating Impacts Non-Residential Sector s.5(1)9 s.10(1)(c) (per m2 of GFA) (Unit Type) Consideration for Restrictions on rules Area Rating s.5(6) s.2(9)(10)(11), s.10(1)(c.1) Discounts, reductions, Asset exemptions Management Plan s.5(1)10 s.10(3) A County-Wide Cost Approach is Proposed 9 i.DevelopmentForecast The first step in the methodology requires a development forecast to be prepared for the study period 2021-2031 for all services. The development forecast is broadly based on the County achieving average annual growth in occupied dwellings of 200 units; this represent slightly lower growth that what has been experienced in last 5 years but higher than the long-term historical average. Fuelled in part employment is forecast to increase over the planning period, so maintained. For the residential portion of the forecast, both net (or Census) population growth and population growth in new units is estimated. The use of net population growth is one approach to determining the increased need for servicing, infrastructure and facilities arising from development. When calculating the DC however, the development-related net capital costs are spread over the total additional population that occupy new housing units. This population in new units represents the population from which DCs will be collected. The non-residential portion of the forecast estimates the Gross Floor Area (GFA) of building space to be developed over the 11-year period, 2021 to 2031. The forecast of GFA is based on the employment forecast for the County. Factors for floor space per worker are used to convert the employment forecast into gross floor area for the purposes of the DC Study. Service Categories and Historical Service Levels ii. The statesthat the increase in the need for service attributable to anticipated development: ... must not include an increase that would result in the level of service exceeding the average level of that service provided in the Municipality over the 10-year period immediately preceding the preparation of the background study...(s. 5. (1) 4.) Historical 10-year average service levels thus form the basis for development charges. A review of capital service levels for buildings, land, vehicles and so on, has therefore been prepared as a reference for the calculation, so the portion of future capital projects that may be included in the development charge can be determined. The historical service levels used in this study have been calculated based on the period 20112020. A County-Wide Cost Approach is Proposed 10 iii.Development-Related Capital Programand Analysis of Net Capital Costs to be included in the Development Charges A development-related capital program has been prepared by County staff as part of the present study. The program identifies development-related projects and their gross and net costs, after allowing for capital grants, subsidies or other contributions as required by the Act (, s. 5. (2)). The capital program provides another cornerstone upon which requires the increase in the need for service development charges are based. The attributable to the anticipated development may include an increase: ... only if the council of the Municipality has indicated that it intends to ensure that such an increase in need will be met. (s. 5. (1) 3.) In conjunction with , s. 5. (1) 4. referenced above, these sections have the effect of requiring that the development charge be calculated on the lesser of the historical 10-year average service levels or the service levels embodied in future plans of the County. The development-related capital forecast prepared for this study ensures that development charges are only imposed to help pay for projects that have been, or are intended to be, purchased or built in order to accommodate future anticipated development. It is not sufficient in the calculation of development charges merely to have had the service in the past. There must also be a demonstrated commitment to continue to emplace facilities or infrastructure in the future. In this regard,, s. 3 states that: , the council of a For the purposes of paragraph 3 of subsection 5 (1) of the Municipality has indicated that it intends to ensure that an increase in the need for service will be met if the increase in service forms part of an Official Plan, capital forecast or similar expression of the intention of the council and the plan, forecast or similar expression of the intention of the council has been approved by the council. For some projects in the development-related capital forecast, a portion of the project may confer benefits to existing (a BTE) residents. As required by the , s. 5. (1) 6., these portions of projects and their associated net costs must be funded by the County from non- development charges sources. The amount of County funding for such non-development shares of projects is also identified as part of the preparation of the development-related capital forecast. to reduce the applicable development charge by the There is also a requirement in the amount of any uncommitted excess capacity that is available for a service. Such capacity is available to partially meet future servicing requirements. Adjustments are made in the . analysis to meet this requirement of the A County-Wide Cost Approach is Proposed 11 iv.Attribution to Types of Development The next step in the determination of development charges is the allocation of the development-related net capital costs between the residential and the non-residential sectors. This is done by using different apportionments for different services in accordance with the demands which the two sectors would be expected to place on the various services and the different benefits derived from those services. Where reasonable data exist, the apportionment is based on the expected demand for, and use of, the service by each sector (e.g. based on shares of population in new units and employment growth). Finally, the residential component of the County-wide charge is applied to different housing types on the basis of average occupancy factors. The non-residential component is applied on the basis of gross building space in square metres. v.Final Adjustment The final determination of the development charge results from adjustments made to development-related net capital costs for each service and sector resulting from the application of any unallocated reserve fund balances available to finance the development- related capital costs in the capital forecast. A cash flow analysis is also undertaken to account for the timing of projects and receipt of development charges for County-wide services. Interest earnings or borrowing costs are therefore accounted for in the calculation . as allowed under the A County-Wide Cost Approach is Proposed 12 3.D EVELOPMENT F ORECAST This section provides the basis for the development forecasts used in calculating the DCs, as well as a summary of the forecast results. A more detailed summary of the forecasts, including tables illustrating historical trends and forecast results is provided in Appendix A. A.RESIDENTIAL FORECAST DCs are levied on residential development as a charge per new unit. Therefore, for the residential forecast, a projection of both the as well as the is required. The determines the need for additional facilities and provides the foundation for the development-related capital program. When calculating the DC, however, the development-related net capital costs are spread over the total additional population that occupy new housing units. This represents the population from which DCs will be collected. Table 1 provides a summary of the residential forecast over the 11-year planning period, from 2021 to 2031. As noted in Section II, for DC calculation purposes the planning period to 2031 is applicable to all services considered in this study. The population is forecast to grow by 4,540 people over the next 11 years, reaching 56,990 by 2031. An additional 2,190 occupied dwelling units are forecast to be built between 2021 and 2031 and the additional population residing in these units is forecast to be 6,430. B.NON-RESIDENTIAL FORECAST DCs are levied on non-residential development as a charge per square metre of GFA. As with the residential forecast, the non-residential forecast requires both a projection of growth as well as a projection of the in the County. 1 Commonly referred to as net population growth in the context of development charges. Development Forecast 13 The non-residential forecast projects an increase of 1,340employees to 2031, which is anticipated to be accommodated in 91,350 square metres of new non-residential building space. Table 1 also provides a summary of the non-residential development forecasts used in this analysis. TABLE 1 ELGIN COUNTY SUMMARY OF RESIDENTIAL AND NON-RESIDENTIAL DEVELOPMENT FORECAST Planning Period 2021-2031 2020 Residential Development Forecast Estimate Total at Growth 2031 Households 19,393 2,193 21,586 Population Census 52,444 4,542 56,986 In New Households 6,426 2021-2031 2020 Non-Residential Development Forecast Estimate Total at Growth 2031 Employment 15,463 1,339 16,803 Non-Residential Building Space (sq.m.) 91,347 Development Forecast 14 4.S UMMARY OF H ISTORICAL C APITAL S ERVICE L EVELS The and require that DCs be set at a level no higher than the average level of service provided in the municipality over the 10-year period immediately preceding the preparation of the Background Study, on a service by service basis. For non-engineered services (library, land ambulance, long-term care, etc.) the legislative requirement is met by documenting historical service levels for the preceding 10 years, in this case, for the period from 2011 to 2020. Typically, service levels for non-engineered services are measured as a ratio of inputs per capita, or per capita plus employment. requires that, when determining historical service levels, both quantity and quality of service be taken into consideration. In most cases, the service levels are initially established in quantitative terms. For example, service levels for buildings are presented in terms of square feet per capita. The qualitative aspect is introduced by the consideration of the monetary value of the facility or service. In the case of buildings, for example, the cost would be shown in terms of dollars per square foot to replace or construct a facility of the same quality. This approach helps to ensure that the development-related capital facilities that are to be charged to new development reflect not only the quantity (number and size) but also the quality (value or replacement cost) of service provided historically by the town. Both the quantitative and qualitative aspects of service levels used in the present analysis are based on information provided by municipal staff, based on historical records and experience with costs to acquire or construct similar facilities, equipment and infrastructure as of 2020. The service levels are expressed as a dollar value per capita ($/capita) or a dollar value per capita plus employment ($/capita & employment) of infrastructure value. This service level expression is a construction to meet the requirement of Section 5(1) of the and does not directly reflect the utilization of infrastructure or the way municipalities plan for services. Table 2 summarizes service levels for all applicable services included in the DC calculation. Appendix B provides the detailed historical inventory data upon which the calculation of service levels for the general services is based. Summary of Historical Capital Service Levels 15 TABLE 2 ELGIN COUNTY SUMMARY OF AVERAGE HISTORICAL SERVICE LEVELS 2011-2020 ServiceService Level Indicator 1.0LIBRARY $180.52per capita Buildings$22.00per capita Land$2.62per capita Materials$146.81per capita Furniture & Equipment$9.09per capita 2.0LAND AMBULANCE$88.88per capita & emp Buildings $54.49per capita & emp Land $13.35per capita & emp Vehicles$17.11per capita & emp Furniture & Equipment (Excluding Computers)$3.93per capita & emp 3.0LONG-TERM CARE$1,046.03per capita & emp Buildings$822.37per capita & emp Land$100.67per capita & emp Equipment & Facilities$122.99per capita & emp 4.0PROVINCIAL OFFENCES ACT SERVICES$24.91per capita & emp Buildings$18.82per capita & emp Land$3.77per capita & emp Furniture & Equipment$2.32per capita & emp 5.0SERVICES RELATED TO A HIGHWAY$14,710.83per capita & emp Roads & Sidewalks$11,933.47per capita & emp Other $2,777.36per capita & emp Summary of Historical Capital Service Levels 16 5.T HE D EVELOPMENT-R ELATED C APITAL F ORECAST The requires the Council of a municipality to express its intent to provide future capital facilities at the level reflected by the capital program incorporated in the DC calculation and recovered through the proposed rates. As noted in Section II, , s. 3 states that: For the purposes of paragraph 3 of subsection 5 (1) of the Act, the council of a municipality has indicated that it intends to ensure that an increase in the need for service will be met if the increase in service forms part of an official plan, capital forecast or similar expression of the intention of the council and the plan, forecast or similar expression of the intention of the council has been approved by the council. A.A DEVELOPMENT-RELATED CAPITAL FORECAST IS PROVIDED AL Based on the development forecasts summarized in Section III and detailed in Appendix A, County staff, in collaboration with the consultants have created a development-related capital forecast setting out those projects that are required to service anticipated development. For all services, the capital plan covers the planning period from 2021 to 2031. One of the recommendations contained in this Background Study is for Council to adopt the capital forecast created for the purposes of the DC calculation. It is assumed that future capital budgets and forecasts will continue to bring forward the development-related projects contained herein, that are consistent with the development occurring in Elgin County. It is acknowledged that changes to the forecast presented herein may occur through the normal capital budget process. B.THE DEVELOPMENT-RELATED CAPITAL FORECAST FOR GENERAL SERVICES A summary of the development-related capital forecast for general services is presented in Table 3. The Development-Related Capital Forecast 17 Thetable provides a total for all general services analysed over the 11-year planningperiod. Further details on the capital plans for each individual service category are available in Appendix B. The development-related capital forecast for general services amounts to a total gross cost of approximately $12.12 million. No alternative funding sources have been identified for any of the services considered. Therefore, the net municipal cost of the capital program remains unchanged at $12.12 million. Of the $12.12 million 11-year net municipal capital costs for general services, $5.02 million (41 per cent) is related to the Provincial Offences Act Services capital program. The forecast includes new accessibility and space needs related to the Provincial Offences Act. The Library development-related capital program, which totals approximately $3.51 million, accounts for 29 per cent of the overall capital forecast for general services. An annual provision for addition collection materials as well as the Aylmer branch expansion are included in the program. The Long-Term Care program includes approximately $2.40 million in net capital costs (20 per cent of the program) and includes the Terrace Lodge New Building Expansion which is expected to host additional programs related to adult care. The 11-year capital forecast for Development-Related Studies totals $715,000 and accounts for 6 per cent of the total program for general services. The program includes various development-related studies, including three 5-year updates to the DC Study, two Official Plan Reviews, as well as a provision for other growth-related studies. The capital program for Land Ambulance represents the smallest share of the total program for General Services at 4 per cent ($475,000). The Land Ambulance capital program includes an additional ambulance vehicle to accommodate increased staffing as well as a Land Ambulance Master Plan. The capital forecast incorporates those projects identified to be related to development anticipated in the next 11 years to 2031. It is not implied that all of these costs are to be recovered from new development by way of DCs (see Section VI for the method and determination of net capital costs attributable to development). Portions of this capital forecast may relate to providing servicing for replacement of existing capital facilities or for development anticipated to occur beyond the 20212031 planning period. The Development-Related Capital Forecast 18 TABLE 3 ELGIN COUNTY SUMMARY OF DEVELOPMENT-RELATED CAPITAL PROGRAM FOR GENERAL SERVICES 2021-2031 GrossGrants/Net ServiceCostSubsidiesCost ($000)($000)($000) 1.0LIBRARY $3,507.0$0.0$3,507.0 1.1Materials & Equipment$3,507.0$0.0$3,507.0 2.0LAND AMBULANCE$475.0$0.0$475.0 2.1Vehicles & Equipment$400.0$0.0$400.0 2.2Development-Related Studies$75.0$0.0$75.0 3.0LONG-TERM CARE$2,403.8$0.0$2,403.8 3.1Building & Land$2,403.8$0.0$2,403.8 4.0PROVINCIAL OFFENCES ACT SERVICES$5,017.2$0.0$5,017.2 4.1Buildings, Land & Furnishings$5,017.2$0.0$5,017.2 5.0DEVELOPMENT-RELATED STUDIES$715.0$0.0$715.0 5.1Development-Related Studies$715.0$0.0$715.0 TOTAL - GENERAL SERVICES$12,118.0$0.0$12,118.0 C.THE DEVELOPMENT-RELATED CAPITAL FORECAST FOR ENGINEERED SERVICES Table 4 provides the development-related capital costs for engineered services. The capital program totals approximately $10.22 million and provides servicing for anticipated development over the planning period from 2021 to 2031. No grants or subsidies have been identified to fund the program. There are two types of projects considered under Services Related to A Highway, including Vehicles & Equipment and Road Works. Almost all of the net capital costs included in the program relate to roadway improvements©bridge widenings, intersection improvements, new turning lanes, signalization. Provision for the purchase of a new public works vehicle for $45,000 is also included in the program. Details on the individual capital works in the The Development-Related Capital Forecast 19 program, including project costs, timing, and distribution of benefits are providedin Appendix C. TABLE 4 ELGIN COUNTY SUMMARY OF DEVELOPMENT-RELATED CAPITAL PROGRAM FOR ENGINEERED SERVICES 2021-2031 GrossGrants/Net ServiceCostSubsidiesCost ($000)($000)($000) 1.0SERVICES RELATED TO A HIGHWAY$10,217.0$0.0$10,217.0 1.1Vehicles & Equipment$45.0$0.0$45.0 1.2Road Works$10,172.0$0.0$10,172.0 TOTAL -ENGINEERED SERVICES$10,217.0$0.0$10,217.0 The Development-Related Capital Forecast 20 6.C ALCULATED D EVELOPMENT C HARGES This section summarizes the calculation of DCs for each service category and the resulting total charges by sector. For all County services, the calculation of the unadjusted per capita (residential) and per square metre (non-residential) charges is reviewed. Adjustments to these amounts resulting from a cash flow analysis that accounts for interest earnings and borrowing costs are also discussed. For residential development, the adjusted total per capita amount is converted to a variable charge by housing unit type using various unit occupancy factors. For non-residential development, the charges are based on gross floor area of building space. It is noted that the calculation of the County-wide DCs does not include any provision for such as the exemption from the payment of DCs for exemptions required under the industrial building expansions. Such legislated exemptions, or other exemptions that Council may choose to provide, will result in loss of DC revenue for the affected types of development. However, any such revenue loss may not be made up by offsetting increases in other portions of the calculated charge. A.UNADJUSTED DEVELOPMENT CHARGES CALCULATION A summary of the unadjusted residential and non-residential DCs is presented in Tables 5 and 6 for general and engineered services respectively. Further details of the calculations for each individual service category are available in Appendices B and C. i.General Services A summary of the unadjusted residential and non-residential DCs for general services is presented in Table 5. The net capital forecast for the general services totals $12.12 million and incorporates those projects identified to be related to development anticipated in the next 11 years. However, not all of the capital costs are to be recovered from new development by way of DCs. As shown on Table 5, approximately $5.96 million relates to replacement of existing capital facilities or for shares of projects that provide benefit to the existing community. This is mostly attributed to the Provincial Offences Act Services based on the proportion of the expanded space relative to the existing space. These portions of capital costs will have to be funded from non-DC revenue sources, largely property taxes. Calculated Development Charges 21 A share of approximately $3.95millionis attributable to development beyond 2031. This development-related share has been removed from the DC calculation though it may be recovered under future DC studies. The total costs eligible for recovery through DCs for general services is approximately $2.21 million. This amount is allocated between the residential and non-residential sectors to derive the unadjusted DCs. Library and Long-Term Care services are deemed to benefit residential development only, while the remaining services are allocated between both sectors based on shares of population in new units and employment growth in new space. The allocation to the residential sector for these services is calculated at 83 per cent with 17 per cent to the non-residential sector. Approximately $2.05 million of the general services DC eligible capital program is deemed to benefit residential development. When this amount is divided by the 11-year growth in population in new dwelling units (6,426), an unadjusted charge of $319.44 per capita is the result. The non-residential share totals $160,400, which yields an unadjusted charge of $1.76 per square metre when divided by the 11-year increase in non-residential building space (91,347). Calculated Development Charges 22 TABLE 5 ELGIN COUNTY SUMMARY OF UNADJUSTED RESIDENTIAL AND NON-RESIDENTIAL DEVELOPMENT CHARGES CAPITAL PROGRAM FOR GENERAL SERVICES (2021-2031) Growth in Population in New Units (2021-2031) 6,426 Growth in Square Meters (2021-2031) 91,347 Development-Related Capital Program (2021-2031) Total DC ServiceNetReplacementEligible Municipal& Benefit toPost-2031Costs forResidentialNon-Residential CostExistingBenefitRecoveryShareShare ($000)($000)($000)($000)%($000)%($000) 1.0LIBRARY $3,507.0$0.0$2,704.7$802.4100%$802.40%$0.00 Unadjusted Development Charge Per Capita$124.86 Unadjusted Development Charge Per Square Metre$0.00 2.0LAND AMBULANCE$475.0$219.0$0.0$256.083%$211.817%$44.15 Unadjusted Development Charge Per Capita$32.97 Unadjusted Development Charge Per Square Metre$0.48 3.0LONG-TERM CARE$2,403.8$1,923.0$0.0$480.8100%$480.80%$0.00 Unadjusted Development Charge Per Capita$74.81 Unadjusted Development Charge Per Square Metre$0.00 4.0PROVINCIAL OFFENCES ACT SERVICES$5,017.2$3,628.9$1,241.8$146.583%$121.217%$25.27 Unadjusted Development Charge Per Capita$18.87 Unadjusted Development Charge Per Square Metre$0.28 5.0DEVELOPMENT-RELATED STUDIES$715.0$187.5$0.0$527.583%$436.517%$90.98 Unadjusted Development Charge Per Capita$67.93 Unadjusted Development Charge Per Square Metre$1.00 TOTAL - GENERAL SERVICES$12,118.0$5,958.4$3,946.4$2,213.1$2,052.7$160.4 Unadjusted Development Charge Per Capita$319.44 Unadjusted Development Charge Per Square Metre$1.76 ii.Engineered Services Table 6 displays the calculation of the DC rates for the engineered Services Related to a Highway. The development-related engineering infrastructure will be used to service development in Elgin County between 2021 and 2031. Calculated Development Charges 23 The net capital forecast for engineered services totals $10.21million. This amount is not to be recovered in full by way of development charges. Table 6 shows that approximately $3.43 million of the capital program relates to replacement of existing capital works or for shares of projects that provide benefit to the existing community. This amount has been netted off the chargeable capital costs. No post-period shares have been calculated for any engineered servicing projects. The remaining $6.78 million is related to development in the 2021 to 2031 planning period and has been included in the DC calculation. Like the general services, the capital program eligible for recovery through DCs is allocated 83 per cent to the residential and 17 per cent non-residential sectors based on future shares of population in new units and employment growth over the planning period. As a result, approximately $5.61 million of the engineered services capital program is deemed to benefit residential development. When this amount is divided by the growth in population in new dwelling units for each service (6,426), a charge of $872 per capita is the result. Calculated Development Charges 24 Thenon-residential share totals approximately $1.17million and, when this amount is divided by the increase in long-term non-residential building space (91,347 square metres), a charge of $12.79 per square metre results. TABLE 6 ELGIN COUNTY SUMMARY OF UNADJUSTED RESIDENTIAL AND NON-RESIDENTIAL DEVELOPMENT CHARGES CAPITAL PROGRAM FOR ENGINEERED SERVICES (2021-2031) Growth in Population in New Units (2021-2031) 6,426 Growth in Square Meters (2021-2031) 91,347 Development-Related Capital Program (2021-2031) Total DC ServiceNetReplacementEligible Municipal& Benefit toPost-2031Costs forResidentialNon-Residential CostExistingBenefitRecoveryShareShare ($000)($000)($000)($000)%($000)%($000) 1.0SERVICES RELATED TO A HIGHWAY$10,217.0$3,443.6$0.0$6,773.383%$5,605.117%$1,168.22 Unadjusted Development Charge Per Capita$872.26 Unadjusted Development Charge Per Square Metre$12.79 TOTAL - ENGINEERED SERVICES$10,217.0$3,443.6$0.0$6,773.3$5,605.1$1,168.2 Unadjusted Development Charge Per Capita$872.26 Unadjusted Development Charge Per Square Metre$12.79 iii.Adjusted Residential and Non-Residential Development Charges Final adjustments to the unadjusted DC rates for all services are made through a cash flow analysis. The analysis, details of which are included in the appendices, considers the borrowing cost and interest earnings associated with the timing of expenditures and DC receipts for each service category. Table 7 summarizes the results of the cash flow adjustments for the residential DC rates. The adjusted per capita rate increases from $1,192 per capita to $1,266 per capita after the cash flow analysis for the residential DC. Table 7 also provides the calculated rates by residential unit. As shown in the table, the proposed residential charge for dwelling units ranges from $4,040 for a single or semi- detached unit to $2,151 for an apartment unit. The proposed charge for other multiple unit types is $2,657 per unit. Calculated Development Charges 25 After cash flow considerations theunadjusted non-residentialDCincreases by $0.88, from $14.54 to $15.42 per square. The final charges are displayed in Table 8. TABLE 7 ELGIN COUNTY COUNTY-WIDE DEVELOPMENT CHARGES RESIDENTIAL DEVELOPMENT CHARGES BY UNIT TYPE Residential Charge By Unit Type Adjusted Unadjusted Percentage of Service Charge Per Singles &Rows & Other Apartments Charge Per Unit Charge Unit SemisMultiples Development-Related Studies$67.93$69.00$220$145$1175.5% Library $124.86$129.00$412$271$21910.2% Land Ambulance$32.97$37.00$118$78$632.9% Long-Term Care$74.81$89.00$284$187$1517.0% Provincial Offences Act Services$18.87$23.00$73$48$391.8% Services Related To A Highway$872.26$919.00$2,933$1,928$1,56272.6% TOTAL CHARGE$1,191.70$1,266.00$4,040$2,657$2,151100.0% (1) Based on Persons Per Unit Of: 3.19 2.10 1.70 Calculated Development Charges 26 TABLE 8 ELGIN COUNTY COUNTY-WIDE DEVELOPMENT CHARGES NON-RESIDENTIAL DEVELOPMENT CHARGES PER SQUARE METRE Unadjusted Adjusted Percentage Service Charge Per Charge Per of Charge Square Metre Square Metre Development-Related Studies$1.00 $1.00 6.5% Library $0.00 $0.00 0.0% Land Ambulance$0.48 $0.54 3.5% Long-Term Care$0.00 $0.00 0.0% Provincial Offences Act Services$0.28 $0.33 2.1% Services Related To A Highway$12.79 $13.55 87.9% TOTAL CHARGE$14.54 $15.42 100.0% Calculated Development Charges 27 7.C OST OF G ROWTH A NALYSIS This section summarizes the examination of the long-term capital and operating costs as well as the asset management-related annual provisions for the capital facilities and infrastructure to be included in the DC By-law. This examination is required as one of the provisions of the . Additional details on the cost of growth analysis, including asset management analysis, is included in Appendix D. A.ASSET MANAGEMENT PLAN Table 9 provides the calculated annual asset management contribution for the gross capital expenditures and the share related to the 2021-2031 DC recoverable portion. The year 2032 has been included to calculate the annual contribution for the 2021-2031 period as the expenditures in 2031 will not trigger asset management contributions until 2032. As shown in Table 9, by 2032, the County should fund an additional $128,713 per annum in order to fund the full life cycle costs of the new assets related to the County-wide 11-year services supported under the development charges by-law. TABLE 9 ELGIN COUNTY CALCULATED ANNUAL PROVISION BY 2032 2021 - 2031Calculated AMP Annual ServiceCapital ProgramProvision by 2032 DC RecoverableNon-DC Funded*DC RelatedNon-DC Related Library $802,372$2,704,678$67,948$271,536 Land Ambulance$256,000$219,000$9,618$11,637 Long-Term Care$480,755$1,923,020$3,546$14,183 Provincial Offences Act Services$146,509$4,870,669$1,081$35,924 Development-Related Studies$527,500$187,500$0$0 Services Related To A Highway$6,773,326$3,443,642$46,521$23,401 Total$8,986,462$13,348,509$128,713$356,682 *Includes costs that will be recovered in future development charges studies (e.g. post-period benefit) B.LONG-TERM CAPITAL AND OPERATING COSTS Appendix D summarizes the estimated increase in net operating costs that the County will experience for additions associated with the planned capital forecast. Table 10 summarizes the estimated increase in net operating costs that the County will experience for additions associated with the planned capital program. Cost of Growth Analysis 28 By 2031, the net operating costs are estimated to increase by $418,800. Appendix D also summarizes the components of the development related capital program that will require funding from non-development charge sources. The total estimated operating costs are expected to be $1.22 million. Council is made aware of these factors so that they understand the financial implications of the quantum and timing of the projects included in the development related capital forecast in this study. TABLE 10 ELGIN COUNTY ESTIMATED NET OPERATING COST OF THE PROPOSED DEVELOPMENT-RELATED CAPITAL PROGRAM (in constant 2021 dollars) Net CostEstimated Operating Costs ($000) Service Area (in 2021$)20212022202320242025202620272028202920302031 Library $ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0 Alymer Expansion$40per sq. ft. added$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0$ 200.0 Land Ambulance$ -$ -$ -$ 40.0 $ 40.0 $ 40.0 $ 40.0 $ 40.0 $ 40.0 $ 40.0 $ 40.0 Vehicles & Equipment$0.10per $1.00 of new$ -$ -$ -$ 40.0$ 40.0$ 40.0$ 40.0$ 40.0$ 40.0$ 40.0$ 40.0 infrastructure Long-Term Care$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4 Building & Land$0.10per $1.00 of new$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4$ 240.4 infrastructure Provincial Offences Act Services$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2 Buildings, Land & Furnishings$70per sq. ft. added$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2$ 192.2 Services Related To A Highway$ 62.7 $ 109.4$ 156.6$ 204.3$ 252.3$ 300.9$ 349.9$ 399.4$ 449.3$ 499.7$ 548.2 Road Works$250per household$ 62.7$ 109.4$ 156.6$ 204.3$ 252.3$ 300.9$ 349.9$ 399.4$ 449.3$ 499.7$ 548.2 TOTAL ESTIMATED OPERATING COSTS$ 695.28$ 742.03$ 789.21$ 876.85$ 924.94$ 973.49$ 1,022.50$ 1,071.97$ 1,121.92$ 1,172.34$ 1,220.79 C.THE PROGRAM IS DEEMED TO BE FINANCIALLY SUSTAINABLE In summary, the asset management plan and long-term capital and operating analysis contained in Appendix D demonstrate that the County can afford to invest and operate the identified general and engineered services infrastructure over the 11-year planning period to 2031. Importantly, the annual budget review allows staff to continue to monitor and implement mitigating measures should the program become less sustainable. Cost of Growth Analysis 29 8.I MPLEMENTATION AND A DMINISTRATION This section sets out the DCA requirements in respect of DC collection and administration. A.DEVELOPMENT CHARGES COLLECTION & ADMINISTRATION The DCA requirements in respect of the collection of DCs, certification and remittance, as well as reserve fund management are outlined in this section. i.Collection, Certification, and Remittance of Development Charges If a DC is imposed by an upper-tier municipality on a development in an area municipality: The treasurer of the upper-tier municipality shall certify to the treasurer of the area municipality that the charge has been imposed, the amount of the charge, the manner in which the charge is to be paid and when the charge is payable. The treasurer of the area municipality shall collect the charge when it is payable and shall, unless otherwise agreed by the upper-tier municipality, pay the charge to th day of the month the treasurer of the upper-tier municipality on or before the 25 following the month in which the charge is received by the area municipality. If the charge is collected by the upper-tier municipality, the treasurer of the upper- tier municipality shall certify to the treasurer of the area municipality that the charge has been collected. An upper-tier municipality may agree with an area municipality to collect DCs only in cases where the upper-tier municipality issues building permits. Upon passage of a County DC by-law, the County Treasurer must certify the following to the Area Municipal Treasurers: That development charges have been imposed The amount of the development charge that has been imposed The manner in which the development charges are to be paid The date when the development charges are payable Implementation and Administration 30 ii.DC Amount Payable and Date of Payment The total amount of a DC is the amount of the DC that would be determined under the by- law on the day of an application for site plan approval or the day of an application for rezoning or, if neither of these apply, the day of building permit issuance. Full details on determining the DCs payable in any particular case are provided in s.26 and s.26.2 of the . The default date of payment of a DC is the date of building permit issuance. However, under s.27 of the DCA the County may enter into an agreement with a developer to alter the timing of payment. For three specific types of development DCs must be paid according to the following plan: Six equal annual installments beginning at building occupancy (permit or actual occupancy) and for the following five anniversaries of that date for rental housing and institutional development. Twenty-one equal annual installments beginning at building occupancy (permit or actual occupancy) and for the following twenty anniversaries of that date for non- profit housing development. For required instalments, the County may charge interest from the date the DC would have been payable to the date the instalment is paid. Interest may accrue on each installment until the final payment has been made. Any skipped or late payments can be added to the tax roll (including interest). Full details on the prescribed payment plans are provided in s.26.1 of the . iii.Reserve Funds Under the a municipality that has passed a development charge by-law must establish a separate reserve fund for each service to which the development charge relates and pay does each development charge it collects into the respective reserve fund. While the permit municipalities to borrow from the reserve fund, the amount borrowed is to be repaid with interest at a rate not less than the prescribed minimum interest rate. Additionally, money in the reserve fund is to be spent only on development-related capital costs. Annual financial statements are to be provided to Council and must include the following: Opening and closing balances and in-year transactions Implementation and Administration 31 A description of service or category of service Details on credits paid by individual credit holders Amounts borrowed and purpose of borrowing Interest accrued on borrowing Amount and source of money used to repay borrowing Projects funded from DCs including amount and source of DC and non-DC funding Statutory and non-statutory exemptions should be funded from non-DC sources. Recommendations iv. As required under the , the County should codify any rules regarding application of the by-law and exemptions within the DC by-law proposed for adoption. It is recommended that Council adopt the development-related capital forecast included in this Background Study, subject to annual review through the normal capital budget process. It is recommended that limited exemptions, other than those required in the , be formally adopted in the by-laws. It is recommended that the County adopt indexing provisions in the by-law so as to ensure that the DC rates incorporate inflationary increases over the by-law term. B.IMPLEMENTATION OF PROPOSED DEVELOPMENT CHAGRES The County of Elgin has broad discretion regarding the implementation of the development charges which have been determined in this Background Study. Options for implementing development charges are set out below. i.ImplementFully Calculated Development Charges Under this option, the fully calculated development charges set out in Section VI would take effect on the day the new by-law comes into effect. Implementation and Administration 32 ii.Delayed Effective Date ofFully CalculatedDevelopment Charges Under this option, implementation of the fully calculated DC rates would be delayed until January 1, 2022 to allow development that is currently in an advanced stage to proceed to building construction unencumbered by the new charges. Phase-In of Development Charges iii. This option provides for the fully calculated DC rates to be phased-in over the 5-year term of the DC by-law, viz: st On January 1, 2022 (Year 1), the DCs imposed would equal 25 per cent of the fully calculated development charges: $1,010 per single and semi-detached unit; $664 per townhouse unit; and $538 per apartment unit. The non-residential DC in Year 1 would be $3.38 per square metre. st As of January 1, 2023 (Year 2), the DC would equal 50 per cent of the fully calculated development charges: $2,020 per single and semi-detached unit; $1,329 per townhouse unit; and $1,079 per apartment unit. The non-residential DC in Year 1 would be $7.71 per square metre. In Year 3, the proposed DCs would increase to 75 per cent of the fully calculated st , 2024, a development charge of $3,030 development charges. Effective January 1 would be levied on new single and semi-detached units, a charge of $1,993 would be levied on new townhouse units, and a development charge of $1,613 would be applied to new apartment units. The non-residential development charge in Year 3 would be $11.57 per square metre of new building space. In Year 3, the proposed development charges will increase to 75 per cent of the fully st , 2024, a development charge calculated development charges. Effective January 1 of $3,030 will be levied on new single and semi-detached units. A charge of $1,993 will be levied on new row units and a development charge of $1,613 will be applied to new apartment units. The proposed non-residential development charge in Year 3 is $11.57 per square metre of new building space. st The fully calculated development charge would be imposed beginning January 1, 2025 (Year 4). The phase-in schedule is outlined in Table 11. Implementation and Administration 33 TABLE 11 ELGIN COUNTY COUNTY-WIDE DEVELOPMENT CHARGES IMPLEMENTATION SCHEDULE Singles &Rows & Other ApartmentsCharge per Service SemisMultiplesSquare Metre Year 1 (25% of Full DC Charge)$1,010$664$538$3.86 Year 2 (50% of Full DC Charge)$2,020$1,329$1,076$7.71 Year 3 (75% of Full DC Charge)$3,030$1,993$1,613$11.57 $4,040$2,657$2,151$15.42 Year 4 & 5 (100% of Full DC Charge) Implementation and Administration 34 39/:&!3:/1&!3:/3&!3:/4&!3:/6&!3:/6&!3:/6&! 39/8&!3:/6&!3:/6&! Bdujwjuz!Sbuf 217!218!219!219!26:!28:!341!249! 21:! 2-355! Boovbm Hspxui 25-437!25-544!25-652!25-75:!25-:28!26-1:7!26-437!26-574! 25-331!25-869! Fnqmpznfou Qmbdf!pg!Xpsl 3/88!3/87!3/85!3/84!3/82!3/82!3/82!3/81! 3/89!3/83! 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PQFOJOH!DBTI!CBMBODF3132!.!3141!OPO.SFTJEFOUJBM!GVOEJOH!SFRVJSFNFOUTOPO.SFTJEFOUJBM!TQBDF!HSPXUI!.!Hspxui!jo!Trvbsf!NfusftSFWFOVF!.!ED!Sfdfjqut;!JogmbufeJOUFSFTU!.!Joufsftu!po!Pqfojoh!Cbmbodf!.!Joufs ftu!po!Jo.zfbs!UsbotbdujpotUPUBM!SFWFOVFDMPTJOH!DBTI!CBMBODF TFSWJDFT!SFMBUFE!UP!B!IJHIXBZ3132!Bekvtufe!Dibshf!Qfs!Trvbsf!Nfusf !!.!Opo!Jogmbufe!!.!Jogmbufe /! ! %913/5%367/1%591/9%257/6%638/6 %7-884/4 %9-:97/6 )%111* Fmjhjcmf Upubm!ED Dptut!gps Sfdpwfsz %1/1%1/1%1/1%1/1 %3-815/8%2-352/9 %4-:57/5 )%111* Cfofgju Qptu.3142 %1/1%1/1%1/1%1/1%1/1%1/1 %1/1 )%111* Bwbjmbcmf ED!Sftfswft %1/1 %32:/1%298/6 %2-:34/1%4-739/:%4-554/7 %:-513/2 )%111* Fyjtujoh UBCMF!6 '!Cfofgju!up Efwfmpqnfou.Sfmbufe!Dbqjubm!Qsphsbn!)3132.3142* Sfqmbdfnfou BQQFOEJY!E FMHJO!DPVOUZ %586/1%826/1 %4-618/1%3-514/9%6-128/3 %21-328/1 %33-446/1 Ofu Dptu )%111* Nvojdjqbm TVNNBSZ!PG!EFWFMPQNFOU!DIBSHF!FMJHJCMF!BOE!JOFMJHJCMF!DPTUT Tfswjdf Mjcsbsz!Mboe!BncvmbodfMpoh.Ufsn!DbsfQspwjodjbm!Pggfodft!Bdu!TfswjdftEfwfmpqnfou.Sfmbufe!TuvejftTfswjdft!Sfmbufe!Up!B!Ijhixbz 2/13/14/15/16/17/1 UPUBM!.!BMM!TFSWJDFT A PPENDIX E D RAFT 2021DC B Y-L AW VAILABLE U NDER S EPARATE C OVER A Wednesday, June 23, 2021 Moved by:___Drouillard_________________________________ Seconded by: ____Hentz________________________________ THAT the Council of the Municipality of Dutton Dunwich supportsthe correspondence from the Municipality of Bayham outlining their concerns with respect to the impact of development charges on potential development. CARRIED: Recorded VoteYeasNays P. Corneil _x______ ___________________ Mayor A. Drouillard _x______ DEFEATED: K. Loveland ________ M. Hentz _x______ ___________________ Mayor B. Purcell – Mayor _x______ COUNTY OF MIDDLESEX C OUNTY E NGINEER’S O FFICE 399 R IDOUT S TREET N., L ONDON, ON N6A 2P1 Tel: 519-434-7321 Fax: 519-434-0638 July 14, 2021 Tom Marks, Warden Elgin County 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Re: Avon Drive / Putnam Road Four Way Stop Request Dear Mr. Marks, Middlesex County Council, at their July 13, 2021 meeting considered the request of Elgin County Council for the installation of a four way stop at the intersection of Avon Drive and Putnam Road. The report of the Middlesex County Engineer is attached which concurs with the recommendation of your General Manager of Engineering, Planning & Enterprise/Deputy CAO to adopt a graduated approach to safety. The installation of a four way stop at this intersection as a means of controlling vehicle speed is not supported at this time and will likely increase the amount of vehicle noise in the hamlet which was raised as a primary concern of the residents. Middlesex County supports safety in all of our settlement areas and will continue to work with our neighboring municipalities and the OPP to enhance safety in Avon. If you have any questions please contact the undersigned. Regards, Chris Traini, P. Eng. County Engineer cc: Cathy Burghardt-Jesson, Warden – Middlesex County 2 Brian Lima, Deputy CAO – Elgin County Dave Mennill, Deputy Warden / Mayor – Township of Malahide Dominique Giguere, Councilor / Deputy Mayor – Township of Malahide Alison Warwick, Mayor – Thames Centre Kelly Elliott, Deputy Mayor – Thames Centre Julie Gonyou, Chief Administrative Officer / Clerk – Elgin County Bill Rayburn, Chief Administrative Officer – Middlesex County Mike Henry, Chief Administrative Officer – Thames Centre Peter Dutchak, Manager of Transportation Services – Elgin County Matt Sweetland, Director of Public Works – Township of Malahide Jarrod Craven, Director of Public Works – Thames Centre Committee of the Whole Meeting Date: July 14, 2021 Submitted by:Chris Traini, County Engineer Subject:Four Way Stop Sign Request Village of Avon, Municipality of Thames Centre BACKGROUND: ANALYSIS: RECOMMENDATION: 03! County of Elgin Office of the CAO 450Sunset Drive St. Thomas, Ontario N5R 5V1 Canada Phone: 519-631-1460 Fax: 519-631-4549 Date: July 30, 2021 To: HR Working Group Partner CAOs - Municipality of Bayham, Municipality of Dutton Dunwich, Township of Southwold, Township of Malahide, and Municipality of West Elgin. From: Julie Gonyou, Chief Administrative Officer Re: Potential Shared Services Human Resources _________________________________________________________________________ Dear Municipal Partner CAOs, While particular municipalities may have specific or individualized challenges, we are all facing increasing costs associated with employee benefits, changing service and legislative requirements, and declining revenue sources. As well, it is increasingly important to focus on maintaining and recruiting a motivated workforce, planning for retirements, and becoming an employer of choice. These pressures have forced us to change the ways we manage our workforces to adjust to new realities. The good news is that our collective and collaborative response to the pandemic has proven that in the face of challenges, new ideas and streamlined processes emerge! As municipal responsibilities become increasingly complex and demanding, exploring shared services and other cooperative opportunities as a way to reduce costs, improve service delivery or maintain services is critically important. You will recall that Review identified several opportunities for reduced costs and improved service delivery through enhanced and formal shared service arrangements with interested Local Municipal Partners (LMPs). In February 2021, County Council directed staff to work with our partners to gauge interest in exploring a formal shared service agreement for HR services. Historically, the County has provided informal and formal HR assistance upon request from local and neighbouring municipalities. Five (5) CAOs volunteered to participate in a Working Group to explore and help design this shared service opportunity. Remaining partner municipalities are interested in receiving information about this service offering once it is available and indicated that they did not have a need for HR support from the County at this time. Service Offerings: Shared service offerings are intended to support, not replace existing HR offerings if they exist. To be clear, we recognize that expert and tenured HR staff exist in the County and that there may be an opportunity to provide additional resources or support when needed. tğŭĻ Њ ƚŅ Ќ With your help, we have identified a number of possible HR services and functions that may be o Workplace investigations Recruitment, selection and retention o Terminations o Employment Contracts o Full-cycle recruitment process Compensation o Job evaluation process Health, safety and wellness o Reward/recognition programs o Policy and program development o Compliance audits Staff Training and Development o Succession planning Organizational Culture o Leadership development Benefit and Pension Plan Administration Organizational Structure o Employee Assistance Plan o Job Descriptions Disability/Claims Management o Organizational charts Employee and Labour Relations Legislative compliance and Amendments o Collective bargaining o HR policy o Performance management General HR Advice Next Steps: The next step is to study jointly whether a cooperative arrangement for HR services is feasible. Our CAO Working Group will: Review our options thoroughly with a focus on best practices and shared benefits; Endeavour to identify opportunities for cost avoidance and future savings and discuss and define costs; Consider secondary impacts whether shared services in one area will negatively impact other areas; Set realistic programs and expectations assessing what is feasible from both practical and financial perspectives; Pay attention to the details ensuring we are conducting a realistic assessment of options and outcomes needed to build a successful program; Define service standards and procedures including reporting mechanisms; Determine how we will measure success; and Develop a formal agreement for the consideration of interested municipal partners. Proposed Structure: A shared service agreement for HR services will likely be similar to the agreement we have in place with our LMPs for Shared Legal Services. Our Shared Legal Services agreement has an established fee structure and municipalities are charged based on usage. The County will not levy the cost of the service. tğŭĻ Ћ ƚŅ Ќ 1 We are recommending a tiered fee structure depending on which role provides assistance: $111/hour for Director of HR (*) $72/hour for Manager of HR (*) $60/hour for HR Assistant (*) Notice of adjustment will be sent to LMPs no later than November 1. (* this is subject to change) Average external HR consultant cost is $135/hr. County HR will continue to respond to requests for advice (typically under 1 hour), this will be considered value-added and participating municipalities will not be charged. Request for Ongoing Support Ongoing participation of the CAO Working Group is key to developing, supporting and implementing this shared service. Before our planning efforts continue, it is important that you share high-level information about this initiative with your respective Councils. Yo involvement and support in principle for shared HR services will help inform next steps in the process. Yours Very Truly, Julie Gonyou Њ CĻĻ ƭƷƩǒĭƷǒƩĻ źƓĭƌǒķĻƭʹ ŷƚǒƩƌǤ ǞğŭĻƭ њ ĬĻƓĻŅźƷ ĭƚƭƷƭ ΛЋЎіΜ њ ğķƒźƓźƭƷƩğƷźƚƓ ĭƚƭƷ ΛЊЎіΜ tğŭĻ Ќ ƚŅ Ќ CLOSED MEETING AGENDA August 10, 2021 Staff Reports: 1) Chief Administrative Officer and General Manager of Engineering, Planning, & Enterprise (EPE)/Deputy CAO – Municipal Act Section 239 (2) (b) personal matters about and identifiable individual, including municipal or local board employees; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Economic Development 2) General Manager of Engineering, Planning, & Enterprise (EPE)/Deputy CAO – Municipal Act Section 239 (2) (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board –Property Matter 3) County Solicitor – Municipal Act Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Litigation Matters 4) County Solicitor – Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board –Legal Services - Memoranda of Understanding 5) Chief Administrative Officer – Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees – Organizational Update 6) Chief Administrative Officer – Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Legal Services 7) General Manager of Engineering, Planning, & Enterprise (EPE)/Deputy CAO/County Solicitor – Municipal Act Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Property Acquisition (WALK-ON)