03 - October 8, 2020 Connectivity Committee Agenda Package
CONNECTIVITY COMMITTEEMEETING
Thursday, October 8, 2020
Table of Contents
I.Agenda……………………………………………………………………………...2
II.September 24, 2020Minutes……………………………..………………………3
III.SWIFT Presentation……………………….……………………………………….7
IV.Committee Work Plan……….………………………………………………….....19
1
CONNECTIVITY COMMITTEE
MEETING
Thursday, October 8, 2020
1:00 p.m.
Meeting to be held electronically.
Agenda
1.Approval of Agenda
2.Adoption of September 24, 2020 Minutes
3.SWIFTUpdate – Barry Field
4.Reviewing theAction Plan – Councillor Marks(Chair)
5.Date of Next Meeting
6.Adjournment
2
Meeting:Connectivity Committee
Date: September 24, 2020
Time: 1:00 p.m.
Location: Webex
Attendees: Dave Mennill, Warden
Tom Marks, Councillor
Dominique Giguère, Councillor
Shawn Southern, Community Member
Justin Pennings, Community Member
Joshua Kiirya, Community Member
Mike Andrews, Community Member
Staff:Julie Gonyou, Chief Administrative Officer
Jim Bundschuh, Director of Financial Services
Alan Smith, General Manager of Economic Development
Al Reitsma, Manager of Information Technology
Cecil Coxen, IT Manager – Township of Malahide
Katherine Thompson, Supervisor of Legislative Services and
Community Relations
Carolyn Krahn, Legislative Services Coordinator
Facilitator: Jennifer Kirkham, Mischevious Cat Productions Inc.
DRAFT MINUTES
1.Call to Order
th
The Connectivity Committee Orientation Session met this 24day of September,
2020.The meeting was called to order at 1:00 p.m.
2.Approval of Agenda
Moved by: Councillor Marks
Seconded by:Councillor
Resolved that the agenda be approved as presented.
3
Recorded Vote
YesNo
CouncillorTomMarksYes
CouncillorDominiqueYes
ShawnSouthernYes
JustinPenningsYes
MikeAndrewsYes
WardenMennillYes
60
-Motion Carried.
3.Adoption of September 9, 2020 Minutes
Moved by: Councillor
Seconded by: Councillor Marks
Resolved that the minutes ofthe previous meeting be adopted.
Recorded Vote
YesNo
CouncillorTomMarksYes
CouncillorDominiqueYes
ShawnSouthernYes
JustinPenningsYes
MikeAndrewsYes
WardenMennillYes
60
-Motion Carried.
4.Election of Chair
The Warden called for nominations for the position of Chair.
nominated Councillor Marks. Councillor Marks accepted the nomination. No
further nominations were received.
Moved by: Councillor
Seconded by: Shawn Southern
Resolved that nominations for the position of Chair be closed.
4
Recor
ded Vote
YesNo
CouncillorTomMarksYes
CouncillorDominiqueYes
ShawnSouthernYes
JustinPenningsYes
MikeAndrewsYes
WardenMennillYes
60
-Motion Carried.
5.Election of Vice Chair
The Chair called for nominations for the position of Vice Chair. Warden Mennill
nominated Councillor .Councillor accepted the nomination. No
further nominations were received.
Moved by: Warden Dave Mennill
Seconded by: Justin Pennings
Resolved that nominations for the position of Chair be closed.
Recorded Vote
YesNo
CouncillorTomMarksYes
CouncillorDominiqueYes
ShawnSouthernYes
JustinPenningsYes
MikeAndrewsYes
WardenMennillYes
60
-Motion Carried.
5
6.Developing an Action Plan – Facilitated Discussion
Jennifer Kirkham facilitated the development of an action plan to develop a
program to help solve Elgin’s connectivity challenges.
7.Date of Next Meeting
The Committee will meet again on Thursday, October 8 at 1:00 p.m.
8.Adjournment
Moved by: WardenMennill
Seconded by: Shawn Southern
Resolved that the meeting adjourn at 2:52 p.m.
Recorded Vote
YesNo
CouncillorTomMarksYes
CouncillorDominiqueYes
ShawnSouthernYes
JoshuaKiiryaYes
MikeAndrewsYes
WardenMennillYes
60
-Motion Carried.
6
7
OMMITTEE
C
ROADBAND
B
OUNTY
C
LGIN
E Video Conference October 8, 2020
ROJECT
8
SWIFT P
HE
T
Not eligible for SCF
–
dates / approves
i
val
Served Area Funding
Ineligible for SCF Funding / Not a SWIFT member
9
omesndant core backbone network in Southwestern Ontario
u
utc
Anonymized 50/10 service coverage provided by SWIFTAreas with current 50/10 service are ineligible for fundingISPs will decide which areas and technologies to proposeSWIFT Evaluation
Committee will evaluate proposals focusing on oBoard Procurement Advisory Committee (PAC)SWIFT is funding access to end users and is no longer pursuing a red
PPROACH
••••••
A
ROCUREMENT
P
FTTHHFCDSLWireless Broadband
10 service, not technology choices
10
Small Communities Fund is focused on 50/TechnologiesPreference given to ‘scalable’ technologiesWireless proposals must have a ‘responsible design’
••••
SWIFT is Technology Agnostic!
HOICES
C
ECHNOLOGY
T
20
20
-
Mar
-Nov-
-
Closes 27
11
RFP Issued 23RFP$4.1M available fundingProposals being taken for all eligible areas within the county ISPs must contribute at least 1/3 of project costs ($2.05M)
•••••
LGIN
The Elgin project is in the procurement phase. No details are available on the outcomes at this time
-E
TATUS
S
ROJECT
P
2023
22.5
1,432
85km-
$6.1M
2021
emises Passed
Total Infrastructure Investment PrFibreConstruction
Multiplier on Elgin Contribution($6.1M on $271K)
12
•••••
The SWIFT 1.0 project is not going to solve the problem in all of Elgin County
UTCOMES
O
ARGETED
T
%
79%
29.5%
6,072
1,852 KM
Underserved
Total
20,535
2,358 KM
s (extremely low density)
~3.3 premises/km in underserved areaISPs are typically not going to serve these areas without subsidyWISPs may target some areas, but service is typically spotty, unreliable, and oversubscribed
13
Road Metres Premises•••
ITUATION
S
URRENT
C
remises and 1,767 km of roadway
1,432 of 6,07224%85 km of 1,852 km5%After the SWIFT 1.0 program, there will still be 4,640 punderserved
•••••
14
Premises Road MetresRemaining
•••
DDRESS
A
ILL
Still lots of work remaining!
SWIFT W
HAT
W
UNDING
F
15
PPORTUNITIESFOR
DDITIONAL
O
A
lgin
16
T funds
g SWIF
Made in Elgin solution)
ise
UNDING
riorities (
Procurement
RemainingAdditional municipal fundsMunicipal fundsSWIFT resources, processes and expertSWIFT model or directed at Ep
nd
•••••
Residual Projects2
••
SWIFT+ F
1.7B
$750MClosed (any applications in Elgin?)$Opening Soon$150MCurrently Accepting Applications
••••••
17
CRTC Broadband Fund (closed)ISED Universal Broadband FundOntario ICON Program
•••
Contact all ISPs and encourage them to submit proposals for Elgin
UNDS
BB F
THER
O
18
?
UESTIONS
Q
of
for
.
to
literature
eeting 4 or 5
6 weeks
analysis
2 weeks 4-
for
ngoing
HOW?Utilize Reference Librarian Support from Community and Cultural ServicesTimeline: preliminary research; 2 weeks OMike Andrewsfacilitate connectionDelegation to committee Timeline:
Msubject to availability the groupFollowing thereview (communities to be identified in literature review).Timeline: after literature review, dependent on community partner availability
?
for
make it happen?
well?
worked
d
has worked well?
hat has hat
What has worked well?What has not worked well?WWhat has not worked well?WWhat has not worked well?
hat did they do to make the business case
WHAT DO WE WANT TO KNOW?Lessons learnedWho did they work with to What made the business case work for building rural fibre?Lessons learneWho did they work with to make it happenWhat
made the business case workbuilding rural fibre?How did they make the business case to internet service providers?Wwork?Lessons learned
19
to identify
eview
r
Independent
Work Plan
ommunities who have
–
iterature
A Conduct a lwhat other rural communities have done to address connectivity challenges and issues (i.e. best practices, emerging practices, lessons learned, etc.)Meet with the Telecommunications
Providers AssociationTalk to other csuccessfully implemented connectivitysolutions
Conduct an Environmental Scan
Connectivity Committee
–
Barry
and report
Meeting #5
Meeting #4
draft
by email
–
(COVID/resourcing concerns)HOW?Jim will connect with the TVDSBback to committee.Timeline: Discussion with FieldSurvey completed by the committeeTimeline: distribution following meetinginvitationJim
will connect with OMAFRA and report back to committee.
?
currently look like in
Who did they work with to make it happen WHAT DO WE WANT TO KNOW?How many students do not have access to internet at home?Are there particular locations where students don’t have access
to the internet?What does connectivity currently look like in Elgin?Where have you identified gaps?What does connectivity Elgin?Where have you identified gaps?Would you be willing to
have a one on one discussion with Committee Chair?Are you aware of any areas that are not being served? Where?
20
in Elgin. Contact
Work Plan
–
A.Thames Valley District School Board
SOURCE Gather existing data that can help to inform the development of a connectivity strategy the following organizations to access their data:B.SWIFTC.Current ProvidersD.OMAFRA
Gather Existing Data
Connectivity Committee
partners and
Meeting #5Meeting #5Meeting #5
online and
social media,
–
–
distribution plan
,
Timeline: Alan Smith will connect with the Chamber of Commerce (Aylmer and St. Thomas) and report back.Timeline: Katherine will connect with Public Health and report back.Timeline: H
Survey paperto include local municipal Elgin’s librariesOnline County website, LMP websitesPress Release and paid advertisements in local media outlets.Timeline for survey: Week #4
areas that are not areas that are not
Are you aware of any areas that are underserved? Where?Are you aware of anybeing served? Where?Are you aware of any areas that are underserved? Where?Are you aware of any being served?
Where?Are you aware of any areas that are underserved? Where?W Where do you live?What do you have now? What is the speed? What do you pay for it? What do you need? What are you willing
to contribute to the solution?
21
Work Plan
–
End Users(businesses/homeowners)
E.Chamber of CommerceF.Public HealthA.
Engage Stakeholders
Connectivity Committee
.
)
re
CAO
conduit
(
eport back Week
Virtual Input SessionLocal Administrators to discuss strategy.will r#4.County CouncillorsWarden to WardenIT Manager to IT ManagerEngineer to EngineerThis will be ongoing.Staff to connect
with potential infrastructupartners and provide updates when available.Engineering Services to provide financial information regarding infrastructure opportunities This will be ongoing.
to the
?
What are you doing? Where are the underserved areas? What are you willing to contribute to the solution? Are you undertaking any infrastructure projects/road work that we could leverage
to install fibre?What have you done? What has worked well? What has not worked well?Are you undertaking any infrastructure projects/road work that we could leverage to install fibre?What
are you willing to contributesolution
22
Partners
Engineering
–
Kent
-
Work Plan
–
ChathamElgin County ServicesLMPsUtilities
Local Municipal PartnersNeighbouring MunicipalitiesPotential Infrastructure
B.C.D.
Connectivity Committee
#5
with
Week
following
–
Gather existing dataTimeline: If needed, consider survey. Internet Forum(Committee to set date in November 2020.)Survey meeting #4One on one interviewswith interested ISPs, following
the survey and forum.InterviewBarry Field
to the
?
information with us?
How many students do not have access to internet at home?Are there particular locations where students don’t have access to the internet?What are the current costs of rural internet,
and do they prevent access?What are you willing to contributesolutionWhat can you do to improve connectivity?What are you willing to contribute? What do you need to achieve the last
mile?How can we work together to implementsolutions? How can we make the business case work to build rural fibre?Can you share with us any user complaints regarding rural internet access?Have
you conducted a cost benefit analysis for building rural fibre? If yes, can you share that What are your current plans? What is your ultimate goal?Where are the gaps? What are the
challenges?
23
Work Plan
–
Thames Valley District SchoolBoardCurrent Internet Providers andsmall providersSWIFT
E.F.G.
Connectivity Committee
to
and
S
October 2020October 2020
, Chairman
provide an
back with options
SOLUTION WirelessPoint to point access HOW Director of Finance to report and opportunities.WardenCAO to meet with MPP Yurek.Timeline:Warden, Chairman, and CAO to meet with MP Vecchio.
Timeline: Staff to overview of program and available fundingDirector of Finance report back with options and opportunities.
Where are you going, and how can we help?What are your timelines?HOW?End User Survey/Existing Data CONTACT Director of Financial ServicesMPPMP
24
Infrastructure Ontario
Work Plan
-
–
the potential solutions?
Loans
WHAT DO WE NEED TO KNOW?Where are the problem areas?What are FUNDING OPPORTUNITIES CountyProvincial GovernmentFederal GovernmentCRTCCanada Infrastructure Bank
Term
-
Identify ShortSolutionsExplore Funding Opportunities
Connectivity Committee
)
(communication)
onnectivity challenges.
c
ublic procurement process etc.
p
(
expectations
(staff/COVID)
may take time
ade in Elgin solution for
M
What is missing?
Capacity
25
Committee, public, and stakeholder
The role of the County is to support the Committee (staff).
anaging
M
Seek County Council support for a
Work Plan
Required processes and Council consent
–
Identify the Role of the CountyRisks
Connectivity Committee