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11 - September 9, 2021 Connectivity Committee Agenda CONNECTIVITYCOMMITTEE MEETING sday,September 9, 2021 Thur :00 p.m. Meeting to be held electronically. Agenda 1.Approval of Agenda 2.Adoption of August 26, 2021 Minutes 3.Disclosure of Pecuniary Interest and the General Nature Thereof 4.Presentation – Elgin County Options Analysis Discussion – IBI a.Overview of Mapped Survey Results b.Discussion on Co-locates Process c.Discussion and Elaboration on Funding Options 5.Discussion on Next Steps – Director of Information Technology Services 6.Correspondence 7.New Business 8.Date of Next Meeting 9.Adjournment Meeting:Connectivity Committee Date: August 26, 2021 Time: 2:00 p.m. Location: Council Chambers/Webex The meeting was held in a hybrid in-person/electronic format with Committee Members and staff participating as indicated below. Att endees: Tom Marks, Warden and Committee Chair (in-person) Dominique Giguère, Councillor and Committee Vice Chair(electronic) Duncan McPhail, Councillor (electronic) Mike Andrews, Community Member (electronic) Justin Pennings, Community Member (electronic) Regrets: Joshua Kiirya, Community Member Staff: Julie Gonyou, Chief Administrative Officer (electronic) Brian Lima, General Manager of Engineering, Planning & Enterprise(in- person) Jeff Brock, Director of Information Technology Services(in-person) Jeremy Sharkey, IT Coordinator(electronic) Cecil Coxen, IT Manager – Township of Malahide (electronic) Katherine Thompson, Supervisor of Legislative Services (in-person) Jenna Fentie, Legislative Services Coordinator (in-person) Carolyn Krahn, Legislative Services Coordinator (in-person) MINUTES 1. Call to Order th The Connectivity Committee met this 26day of August, 2021. The meeting was called to order at 2:00 p.m. 2. Approval of Agenda Moved by:Councillor McPhail Seconded by: Councillor RESOLVED THAT the agenda beapproved. Recorded Vote Yes No Councillor Yes CouncillorMcPhail Yes MikeAndrews Yes Justin Pennings Yes WardenMarks Yes 5 0 - Motion Carried. 3. Adoption of July 22, 2021 Minutes Moved by: Mike Andrews Seconded by:Councillor Resolved that the minutes of the previous meeting be adopted. Recorded Vote Yes No Councillor Yes CouncillorMcPhail Yes MikeAndrews Yes JustinPenningsYes WardenMarks Yes 5 0 - Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. IBI Engagement – Report Delivery – Director of ITS The Director of ITS presented a report regarding the expected deliverables from IBI with respect to their study Internet Connectivity and Broadband Analysis, Assessment, and Proposed Solutions. 6. P resentation – Elgin County Options Analysis – IBI Group IBI Groupprovided an overview of technical options including fibre to underserved areas and fibre to towers and deployment of fixed wireless; governance and funding options; and an analysis of the options. 7. Report – Internet Connectivity and Broadband Analysis, Assessment, and Proposed Solutions – IBI Group IBI Group reviewed in detail available information and datasets relating to Internet Service Providers and Internet Speeds in Elgin County; technical options; and governance and funding options for an Elgin County connectivity solution. 8. Report Discussion – Director of ITS The Director of ITS led a discussion on the technical and financing options as presented by IBI group. The Committee directed staff to present a follow up report on funding options. Based on funds available to support a connectivity solution, the Committee will request further information on their preferred technical option. 9. Correspondence None. ew Business 10. N None. 11. Date of Next Meeting The Committee will meet again on September 9, 2021 at 1:00p.m. 12. Adjournment Moved by: Justin Pennings Seconded by:Councillor RESOLVED THAT the meeting be adjourned at 3:21 p.m. Recorded Vote Yes No Councillor Yes Councillor McPhail Yes Mike Andrews Yes Justin Pennings Yes Warden Marks Yes 5 0 - Motion Carried. ______________________________________________________________ Julie Gonyou, Tom Marks, Chief Administrative Officer/Clerk. Chair. 2021 SEPTEMBER 9, ANALYSIS DISCUSSION ELGIN COUNTY PRESENTATION TO ELGIN COUNTY CONNECTIVITY COMMITTEE OPTIONS 2 SEPTEMBER 9, 2021 ELGIN COUNTY CONNECTIVITY COMMITTEE ocates process l - Overview of mapped survey resultsDiscussion of CoDiscussion and elaboration on funding options 1.2.3. Agenda 3 onnectivity 2021C SEPTEMBER 9, 2021 ELGIN COUNTY CONNECTIVITY COMMITTEE This is a ‘Class D’ estimate, with little or no site information, Conceptual level planning and cost estimation has been performed for the eport, targeted for September 2021 This material is provided as supplement to the August 26, Committee material to provide answers and clarificationsFeedback from the Connectivity Committee will be used to inform the Final R ••Disclaimer: purposes of identifying options.that indicates the approximate magnitude of cost of the proposed projects, based on broad requirements. This overall cost estimate is derived from unit costs in a similar area for a similar project. It is to be used to obtain approval in principle and for discussion purposes. Background & Context 4 SEPTEMBER 9, 2021 Bayham - ELGIN COUNTY CONNECTIVITY COMMITTEE Overview of Mapped Survey Results 5 SEPTEMBER 9, 2021 Malahide – ELGIN COUNTY CONNECTIVITY COMMITTEE Overview of Mapped Survey Results 6 SEPTEMBER 9, 2021 Central Elgin – ELGIN COUNTY CONNECTIVITY COMMITTEE Overview of Mapped Survey Results 7 SEPTEMBER 9, 2021 Southwold – ELGIN COUNTY CONNECTIVITY COMMITTEE Overview of Mapped Survey Results 8 SEPTEMBER 9, 2021 Dutton Dunwich – ELGIN COUNTY CONNECTIVITY COMMITTEE Overview of Mapped Survey Results 9 SEPTEMBER 9, 2021 West Elgin – ELGIN COUNTY CONNECTIVITY COMMITTEE Overview of Mapped Survey Results 10 Agreement Implementation week process - Establish Colocation Multi - - SEPTEMBER 9, 2021 Detailed Design Submit details of equipment to be co Analysis, approval/denial based on Confirm Technical Compatibility -located-technical details Estate” or “Wholesale Services” departments ELGIN COUNTY CONNECTIVITY COMMITTEE Real location Process Confirm Tower Locations Submit list of towers to CarrierCarrier to verify space availability - -- Conceptual Design Access through “Ie. Rogers has a National Real Estate Colocation group •• Colocation of antennas on towers is accepted practice with existing carriersTypical Process: •• Tower Co 11 with Carriers Detailed Discussion Determine makes/models, Confirm Technical quantities of radio equipment and antennas to be deployedcompatibility with carrier towers •• - - Identify Carrier in coverage gaps owned towers to fill Confirm space availability on Carrier towers • SEPTEMBER 9, 2021 - owned towers, - owned towers Identify County Run coverage predictions from Countyidentifying gaps in coverage • build of towers Alternatives - ELGIN COUNTY CONNECTIVITY COMMITTEE owned structures, on location Process - - For planning purposes, set aside a contingency fund of 13 x $250K = $3.25m, to fund Use water tanks and other Countywhich to attach radios equipment and antennasSupplement coverage by negotiating access to Carriers’ towersBuild new towers if acceptable agreements with Carriers is unattainable ••• Tower Co 12 e.g. Canada Private Equity / Private equity players are now making investments in broadband infrastructureBacked by institutional investors (pension funds)Canada Infrastructure Bank can be a lending partner to private equity (lower interest long term debt)Minimum project size is typically $50M, with typical projects of $200M size Infrastructure Bank •••• e.g.roads, SEPTEMBER 9, 2021 Infrastructure Program (ICIP) Federal infrastructure grant programBroad range of infrastructure is eligible (bridges, community recreation facilities)Broadband infrastructure is eligible under this programCapital subsidy program funds up to 75% of infrastructure, balance (25% or more) contributed by applicant Investing in Canada •••• Fund (UBF) ELGIN COUNTY CONNECTIVITY COMMITTEE for Ontario (ICON) Universal Broadband Coordinated programs between gov’t of Ontario and CanadaTargeted towards ISPs, Municipalities with ISP partnersCapital subsidy program funds, typically in the range of 50% up to 75% of infrastructure, balance (25% or more) contributed by applicantSeveral funding announcements recently Improving Connectivity •••• Ontario Connects Recently announced $4B program to connect all locations in OntarioReverse auction subsidy processTargeted towards larger ISP ••• Grant Funding Options 13 Competitive reverse auction processHighly competitive process, based on eligibility (ISED Broadband map) project merit, households connected, and subsidy requestedShovel ready projects requiredOversubscribed program, approximately 1 in 10 applications are fundedFunds allocated by province according to program stream criteriaShovel ready projects requiredProject must meet investment hurdles/ private equity investor criteriaFunds allocated by province according to population Allocation Process•••••••• SEPTEMBER 9, 2021 one -TBD structured as a – program Now timeMarch 2021 intakeNext intake not scheduled, anticipated to be late 2022 Annual; criteria and funding varies each yearContinuous intake as projects are ready for considerationAnnual Intake Periods•••••• ELGIN COUNTY CONNECTIVITY COMMITTEE Internet Service Providers onlyInternet Service ProvidersMunicipalitiesMunicipalitiesInternet Service ProvidersMunicipalitiesMunicipalities Eligibility••••••• - Options Funding ProgramOntario ConnectsICON/ UBFICIPPrivate Equity / Canada Infrastructure BankCanada CommunityBuilding Fund (Formerly Gas Tax) 14 SEPTEMBER 9, 2021 ELGIN COUNTY CONNECTIVITY COMMITTEE Receive feedback from the Connectivity CommitteeFinalize recommendationsFinal report and Elgin council presentation in September ••• Next Steps