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05 - June 30, 2020 RIPA Committee Agenda Package Rural Initiatives/Planning Advisory Committee June 30, 2020 Table of Contents I.Agenda –June 30, 2020 ………............................................................................2 II.Minutes from the May 12, 2020and June 23, 2020Meetings…………………….3 III.Draft Elgin County Community Grant Program (CGP) ………………………………10 IV.Correspondence from Dave Cryderman Elgin Plowman’s Association C/o Becky Higgs………………………………………………………………………………………44 1 Rural Initiatives/Planning Advisory Committee Meeting Tuesday, June 30, 2020 9:00 A.M. – 10:00 A.M. Meeting to be held electronically. Agenda 1.Approval of Agenda 2. Approval of the Minutes 3.Chief Administrative Officer - Draft Elgin County Community Grant Program (CGP) 4.Correspondence from the Elgin Plowman’s Association C/o Becky Higgs 5.Date of Next Meeting 6.Adjournment 2 Rural Initiatives/Planning Advisory Committee Meeting Date: May12, 2020 Location: Elgin County Administration Building, 450 Sunset Drive, St. Thomas rd Administrative Services Boardroom, 3Floor Time:1:00 p.m. Attendees:Members of the Rural Initiatives/Planning AdvisoryCommittee Councillor Ed Ketchabaw (electronic) Councillor Sally Martyn (electronic) (electronic) Warden Dave Mennill(electronic) Heather Derks (electronic) Elgin County Staff Chief Administrative Officer, Julie Gonyou(in-person) General Manager of Economic Development, Alan Smith(electronic) Jim Bundschuh (electronic) Legislative Services Coordinator, Carolyn Krahn(in-person) 1.Call toOrder th The Rural Initiatives/Planning Advisory Committee met this 12day of May, 2020 in the Administrative Services Boardroom, at the County Administration Building, St. Thomas at 1:00 p.m. Committee Membersand some Elgin County Staff membersjoined the meeting electronically via video conferencing. 2.Approval ofAgenda Moved by: Warden Mennill Seconded by: Councillor Resolved that the agenda be approved as presented. Recorded Vote YesNo WardenDaveMennillYes CouncillorDominiqueYes CouncillorSallyMartynYes HeatherDerksYes CouncillorEdKetchabawYes 50 -Motion Carried. 3 3.Adoption of Minutes Moved by: Seconded by: CouncillorMartyn Resolved that the minutes of the previous meeting be adopted. Recorded Vote YesNo WardenDaveMennillYes CouncillorDominiqueYes CouncillorSallyMartynYes HeatherDerksYes CouncillorEdKetchabawYes 50 - Motion Carried. 4.Elgin County 2020 Grant and Festival Events Partnership Program Allocations The Chief Administrative Officer presented a report reviewing the remaining 2020 Grant and Festival Events Program applications. A number of events and programs have been cancelled in Elgin County in response to the COVID-19 pandemic. With direction from Chairman Ketchabaw, staff solicited additional information from grant applicants, seeking additional information with respect to whether their request for funding has changed as a result of the COVID-19 pandemic. Moved by: Warden Mennill Seconded by: Councillor Martyn Resolved that theCommittee recommend to County Council that Eat to Learn be granted $6,250.00 immediately; and, that the remaining commitments be maintained until such time as the Committee receives confirmationof whether the planned events will be cancelled; and, that the Committee hold on to funds from cancelled events for future use. Recorded Vote YesNo WardenDaveMennillYes CouncillorDominiqueYes CouncillorSallyMartynYes HeatherDerksYes CouncillorEdKetchabawYes 4 50 - Motion Carried. 5.Signage Grant – Aylmer-Malahide Museum/Archives The General Manager of Economic Development presented information on the signage grant request fromthe Aylmer-Malahide Museum/Archives. Moved by: Councillor Martyn Seconded by: Councillor Resolved that the Committee grant the request for $150 to the Aylmer-Malahide Museum/Archives. Recorded Vote YesNo WardenDaveMennillYes CouncillorDominiqueYes CouncillorSallyMartynYes HeatherDerksYes CouncillorEdKetchabawYes 50 - Motion Carried. 6.Next Meeting Date A tentative meeting date has been set for June 9, 2020 at 1:00 p.m. 7.Adjournment Moved by: Warden Mennill Seconded by: Heather Derks Resolved that the meeting adjourn at 1:26 p.m.to meet again on Tuesday, June 9, 2020 at 1:00p.m. Recorded Vote YesNo WardenDaveMennillYes CouncillorDominiqueYes 5 CouncillorSallyMartynYes HeatherDerksYes CouncillorEdKetchabawYes 50 on Carried. - Moti 6 Rural Initiatives/Planning Advisory Committee Meeting Date: June 23, 2020 Location: Elgin County Administration Building, 450 Sunset Drive, St. Thomas rd Administrative Services Boardroom, 3 Floor Time:1:00 p.m. Attendees:Members of the Rural Initiatives/Planning AdvisoryCommittee Councillor Ed Ketchabaw (electronic) Councillor Sally Martyn (electronic) (electronic) Warden Dave Mennill(electronic) Heather Derks (electronic) Elgin County Staff Chief Administrative Officer, Julie Gonyou(in-person) General Manager of Economic Development, Alan Smith(electronic) Jim Bundschuh (electronic)(1:00p.m. – 2:00 p.m.) Supervisor of Legislative Services and Community Relations, Katherine Thompson (in-person) Legislative Services Coordinator, Carolyn Krahn(in-person) 1.Call toOrder rd The Rural Initiatives/Planning Advisory Committee met this 23day of June, 2020 in the Administrative Services Boardroom, at the County Administration Building, St. Thomasat 1:00 p.m. Committee Membersand some Elgin County Staff members joined the meeting electronically via video conferencing. 2.Approval ofAgenda Moved by: Warden Mennill Seconded by: Councillor Martyn Resolved that the agenda be approved as presented. Recorded Vote YesNo WardenDaveMennillYes CouncillorDominiqueYes CouncillorSallyMartynYes HeatherDerksYes CouncillorEdKetchabawYes 50 -Motion Carried. 7 3.Adoption of Minutes The minutes of the meeting held on May 12, 2020 will be corrected and brought forward at the next meeting of the Rural Initiatives and Planning Advisory Committee. 4.Elgin County 2020 Grant and Festival Events Partnership Program Allocations The Supervisor of Legislative Services and Community Relationspresented a report reviewing the remaining 2020 Grant and Festival Events Program applications. A number of events and programs have been cancelled in Elgin County in response to the COVID- 19 pandemic. The Committee Members reviewed the remaining requests for funding from the Wallacetown Agricultural Society, the Elgin 4-H Association, the Elgin County Plowman’s Association and the STEAM Centre. The Committee did not feel comfortable granting funds to events that had been cancelled and therefore decided to deny the request from the Wallacetown Agricultural Society. Funding for the Elgin County Plowman’s Association is recommended contingent on the event moving forward. Moved by: Councillor Seconded by:Warden Mennill Resolved that the Committee recommend to County Council that the STEAM Centre be granted $3000and the Elgin 4-H Association be granted $2000as requested, and; THAT the Elgin County Plowman’s Association be granted $200, contingent on the event going forward in 2020, and; THAT the Wallacetown Agricultural Society be denied $7000. Recorded Vote YesNo WardenDaveMennillYes CouncillorDominiqueYes CouncillorSallyMartynYes HeatherDerksYes CouncillorEdKetchabawYes 50 - Motion Carried. 5.Elgin County Community Grant Program – Presentation to Gather Feedback The Chief Administrative Officer presented a draft community grant framework including 8 criteria, priorities, eligibility and suggested funding streams for the Committee’s consideration and feedback(attached).Councillor also presented a two-stream funding matrix for consideration (attached). The Committee provided feedback and directed the Chief Administrative Officer to use this feedback to develop a draft Community Grant Programto be considered by the Committee at thenext meeting. 6.Next Meeting Date th A tentative meeting date has been set forJune 30, 2020 at 9:00 a.m. 7.Adjournment Moved by: Warden Mennill Seconded by: Councillor Martyn Resolved that the meeting adjourn at 2:44p.m.to meet again on TuesdayJune 30th, 2020 at 9:00 a.m. Recorded Vote YesNo WardenDaveMenillYes CouncillorDominiqueYes CouncillorMartynYes HeatherDerksYes CouncillorEdKetchabawYes 50 - Motion Carried. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Good morning Jim and Julie, I received a call from Dave Cryderman who wishes to advise the Rural Initiatives Committee that the Elgin County Plowman’s Association has decided to postpone their event until 2021. They are drafting an official letter for the committee that will state this and I will forward on once I receive. Thanks, Becky Higgs Administrative Assistant Engineering and Financial Services County of Elgin 519-631-1460 ext. 162 bhiggs@elgin.ca 44