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08 - December 1, 2020 RIPA Committee Agenda Package Rural Initiatives/Planning Advisory Committee Tuesday, December 1, 2020 Table of Contents I.Agenda……………………………………………………………………………………2 II.Draft Minutes –August 26, 2020………………………….……………………………3 III.2021 Community Grant Program Requests..……………………………….………...7 IV.2021 Community Grant Program Request Summary..………………………………11 V.2021 Community Grant Program Applications………………………………………..13 VI.Correspondence from Loyalist Township……………………………………………...357 Rural Initiatives/Planning Advisory Committee Meeting Agenda DRAFT MINUTES Rural Initiatives/Planning Advisory Committee Meeting Date Location Time: Attendees:Members of theRural Initiatives/Planning AdvisoryCommittee El gin County Staff Regrets: 1.Call toOrder 2.Approval ofAgenda Recorded Vote YesNo - 3.Adoption of Minutes Recorded Vote YesNo - 4.Additional Funding Requests and Community Grant Program Approval Recorded Vote YesNo - Recorded Vote YesNo - 5.Next Meeting Date 6.Adjournment Recorded Vote YesNo REPORT TO RURAL INITIATIVES AND PLANNING ADVISORY COMMITTEE FROM: DATE: SUBJECT: RECOMMENDATION: INTRODUCTION: DISCUSSION: ALIGNMENT WITH STRATEGIC PRIORITIES: Serving ElginGrowing ElginInvesting in Elgin Ensuring alignment ofPlanning for andEnsuring we have the current programs andfacilitating commercial,necessary tools, services with communityindustrial, residential,resources, and need.and agricultural growth.infrastructure todeliver programs and services now and in the future. Exploring differentFostering a healthy ways of addressingenvironment. Delivering mandated community need. programs and services Enhancing quality of efficiently and Engaging with our place. effectively. community and other stakeholders. LOCAL MUNICIPAL PARTNER IMPACT: COMMUNICATION REQUIREMENTS: CONCLUSION: 2021 Request $28,469$72,750$10,000 2020 Allocation 2020 Request 2021 COMMUNITY GRANT PROGRAM REQUEST SUMMARY Cultivate - Seed Cultivate -– &E Seed Requests Grants Community Services Total CS Cultivate RequestsFestival and Event Total F&E Cultivate RequestsFestival and Event Total FSignage Grant 66,304 $300$$111,513 $31,580 61,871 $$83,480 Requests Total Signage Grant The Aylmer and East Elgin Agricultural Society: Art Mural – Celebrating 175 Years of Service (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) Bayham Beachfest 2021 Budget Fireworks $15,000 Main Stage 2,500 Entertainers 2,000 Insurance 4,692 Liquor license 300 Face painter/art 500 Kid Zone 2,677 Merchandise 2,000 Portable Toilettes 577 Games 300 Total $30,546 About Bayham Beachfest In 2015, a group of residents organized themselves into a volunteer committee determined to preserve one of Port Burwell’s favourite summer events, Bayham Beachfest, formerly known as “Tub Daze”. The goodwill, energy and ideas are flowing through the committee and will now be directed at turning this summer event into what is hoped to be a fun and memorable experience for everyone. The event will also encourage people to visit Elgin County and provide a much needed economic stimulusfor all businesses within Port Burwell and surrounding communities. One of our core values is focusing on a Family Friendly event over the Civic Holiday weekend in August. Saturday’s events will include Lucas Wilson, famous entertainment act, Dog walk, Car show, crafts at the Marine Museum, Dog Agility course, Bouncy Castle, Face painting, Vendor Alley and Live musical entertainment Sunday will be an extension Saturday’s events, but will include our Grand Finale of an AMAZING FIREWORKS SHOW over the water of Lake Erie. We are constantly searching for a variety of interesting vendors, activities and entertainers to continue to grow and develop this fantastic event. Please feel free to reach out to our committee with your thoughts and suggestions. Bayham Beachfest is about family, fun and community. We are looking forward to a great summer weekend this August in Port Burwell. Our committee welcomes any and all to come and join our growing group of Bayham neighbors dedicated to having a good time while working to make our community even better. Bayham Beachfest, connecting people & community. Our core value is to provide a family friendly social gathering place where life is good. Please contact us at www.bayhambeachfest.com Accessibility in Ontario: Requirements as a Volunteer Organization Accessible Parking Spaces: Paths of Travel: Stage and Seating: Food Services and Public Eating Areas: Washrooms and Temporary Toilets: Rest Area/Quiet Spaces: Rain, Wind, Sun Shelters: Signs: Support Persons: Service Animals: Training staff and Volunteers: Communication Supports: Maps and Information: Other Accessibility Considerations: Promote our Festivals Bayham Beachfest 2020 Saturday August 1 10:00- dusk Vendor ally 10-10:30 Lucas Wilson - Periscope Playhouse 10-2:00 - Trinity Church Open House & Treasure Hunt 11-1:00 Crafts at Marine Museum 11:30-12:00 Dog Walk (Simply Scoops to Library Gazebo) 12-00- 5:00 Run Spot Run ( Dog agility course) Library Gazebo 12-5:00 Car show 12-6:00 Dotsy Bouncy Castle 1-4:00 Face painting 1-3:00 Back to the 50’s (main stage) 2-2:30 Lucas Wilson 4-4:30 Lucas Wilson Sunday August 2 10-dusk Vendor Ally 11-1:00 crafts at Marine Museum 11:30-open invitation to Trinity Church Service 12-4: 00 Dotsy bouncy Castle 1-3:00 face painting 2-3:00 Lucas Wilson 3-5:00 Rhapsody Rebelz (main stage) 4-7:00 Hot air Balloon DUSK : FIREWORKS DISPLAY OVER WATER (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) Qspnpujoh;! 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Uvftebz!pg!fbdi!npoui!bu!8qn!! 731:!Qmbol!Se-!Wjfoob-!PO-!O1K!2\[1 Npouimz!nffujoht!bsf!ifme!po!uif!tfdpoe! Fwfszpof!jt!xfmdpnf!up!buufoe!sfhvmbs!nffujoht/!Jg!zpv!bsf!joufsftufe!jo!kpjojoh!uif!CIT-!xf!bsf!bmxbzt!ibqqz!up!xfmdpnf!joufsftufe!ofx!nfncfst"Nfncfst!tipvme!buufoe!boe!qbsujdjqbuf!jo!sfhvmbs!nffujo ht!bt!pgufo!bt!qpttjcmf/!Nfncfst!xjui!joufsofu!sfdfjwf!b!dpqz!pg!uif!vqdpnjoh!nffujoh!bhfoeb!jo!bewbodf!boe!uif!esbgu!njovuft!podf!dpnqmfuf/!Xf!pggfs!pddbtjpobm!jowjufe!hvftu!tqfblfst!boe!sfmfwbou!hs pvq!xpsltipqt!bt!bcmf/!!Dvssfou!jojujbujwft!pg!CIT!jodmvef!gvoe.sbjtjoh!gps!uif!ofx!nvtfvn!qvsdibtfe-!FejtpoGftu-!Fejtpo!Ejoofs-!Dbs!Sbmmz-!Mjhiu!vq!uif!Qbsl!boe!Xbmljoh!Upvst fsfe!bu!203!pg!uif! %21!Joejwjevbm%26!qfs!Gbnjmz!ps!Dpvqmf%61!gps!Pshboj{bujpo Gjstu!Mbtu!Beesftt!Qptubm!Dpef!Fnbjm!Beesftt!Qipof!Ovncfs! Nfncfstijq!BqqmjdbujpoBoovbm!Nfncfstijq!Gfft!Nfncfstijqt!dpoujovfe!up!cf!psfhvmbs!qsjdf!uispvhipvu!3131Qmfbtf!nblf!Difrvf!Qbzbcmf!up;Cbzibn!Ijtupsjdbm!Tpdjfuz!731:!Qmbol!Se!Wjfoob-!PO-!O1K!2\[1!Qmfbt f!mjtu!bmm!obnft!gps!Gbnjmz!Nfncfstijq Attachment #1 Pg 1 Question #1Tell us about your organization, including details of how your organization serves Elgin County ,information on your legal status(not for profit, etc., mission statement) and description of the implementation team. C.A.L.I.P.S.O.(Come And Live In Port Stanley Ontario) is a non-profit organization set up to organize and run the C.A.L.I.P.S.O. 2019 Festival. This is a family friendly community event that involves the entire village. The festival supports the Elgin County Tourism and Marketing plan by attracting visitors to Elgin County. Encourages and retains the local spending of residents. Encourages visitors from outside of Elgin County to spend locally. It will enhance the quality of place within Elgin County. The festival has the potential to grow every year. It caters to a market of consumers who are seeking experiences in shopping, culinary, beaches sightseeing, small towns and villages. It capitalizes on our “distinctive local characteristics including local cultural, heritage, and historical traditions to create appealing and unique places where people what to “live, work, and play”. When the rumours started swirling that the Port Stanley B.I.A. would no longer be involved in bringing anymore festivals or events to the village, two six generation local women Beth Ann Connors (Tour Port Stanley and Marna Berry (Port Stanley Vacations) decided it was time to bring forward the idea of reviving the C.A.L.I.P.S.O. FESTIVAL. Connors realized how much the festival was missed three years ago when she approached some local businesses, about participating in her “C.A.L.I.P.S.O. Passport” “When I mentioned C.AL.I.P.S.O. most of them asked if the festival was ever going to come back.”. That is when I drafted a C.A.L.I.P.S.O. proposal and asked others around the village if they would be willing to participate/volunteer if it were to be revived. The response was overwhelming. Local newspapers and social media were used to recruit volunteers to help with the festival. Business owners, volunteer’s organizations, artist groups, service clubs, and citizens were represented at the first meeting. Many came forward with ideas and volunteers to start with the organization of the festival. Monthly meetings were set up and a Board of Directors were chosen. Committees were formed and the planning of C.A.L.I.P.S.O. 2019 began. Meetings were held weekly closer to the dates of the festival. Minutes were recorded and agendas were available at each meeting. A bank account was set up. The Committee set up and ran several fundraising projects to support the running of the festival. Attachment #1 Pg 2 The Municipality wascontacted and all proceduresrecommended by the County of Elgin, Municipality of Central Elgin, the Fire Chief, Special Events Committee, Central Elgin Planning Board, and the Middlesex Elgin Health Unit were followed. The C.A.L.I.P.S.O. 2019 Festival Committee consisted of: Beth Ann Connors/Marna Berry -Co-Chairs Jenna Pay – Secretary Sue Clifford- Treasurer Dorothy Cook (Lioness Club) - Director Brenda Arnold- Volunteers Michele Horton- Optimists This small group of volunteers were able to organize and run a successful C.A.L.I.P.S.O. 2019 Festival. After the 2019 Festival was deemed a success, several more volunteers came forward to help with the organization of the C.A.L.I.P.S.O. 2020 Festival. The C.A.L.I.P.S.O. 2020 Committee consisted of: Beth Ann Connors/ Marna Berry –Co-chairs Elaine Ellis- Secretary Sue Clifford- Treasurer Dorothy Cook (Lioness Club) - Director Heather Crockett (Business Owner)-Director Devon Kelly (Lions, Leos Clubs) – Youth Activities Susan Jacobs- (Business Owner) - Entertainment Teresa Kelly-(Chair C.A.L.I.P.S.O. 1992-93) - Advisor Our Mission Statement is: “To hold a fun filled safe and friendly festival for all ages to enjoy.” As the 2020 C.A.L.I.P.S.O. was cancelled because of Covid-19 the Committee is waiting upon approval from the government to continue plans and preparations for C.A.L.I.P.S.O. 2021. Any and all Covid -19 and Government regulations will be followed as outlined by such officials. Attachment #1 Pg 3 Question #2How is your organization funded? C.A.L.I.P.S.O. Festival is funded by: offering three levels of sponsorships to businesses, services, volunteer organizations and individuals. An on-line silent auction Charging Vendors for space Selling of T-Shirts, Glow Sticks, Water In kind donations A Go Fund Me page The organization was able to raise the needed funds to operate the 2019 C.A.L.I.P.S.O. Festival. The 2020 Festival already had several fundraising projects planned. Many businesses had already purchased sponsorships, and there were also in kind donations secured. There was over $800.00 received as of April 2020. Upon cancellation of the 2020 Festival all monies were returned. The 2021 festival will continue with the programs and events that were to be scheduled for 2020. Question #3 Please provide a brief description of the festival or event you are proposing, including the steps you are taking to ensure a well-planned event or service... This is a family friendly community event that focuses on what the village of Port Stanley has to offer visitors who may want to C.A.L.I.P.S.O. (Come And Live In Port Stanley Ont.) as well as others looking for a fun filled family weekend. There are events and activities for all ages to enjoy throughout the village. This includes Children and Youth Activities, Musical entertainment, specialty food and drink offers at our local Restaurants and Bars, as well as many other sales at our unique boutiques and shops. Business are also asked to participate by decorating and entering our Best Decorated Business Contest, and putting up white lights to enhance the C.A.L.I.P.S.O. theme. The Boaters are included on Saturday afternoon with a C.A.L.I.P.S.O. themed Boat Parade. There will be vendors along the Harbour and Musical entertainment at the Berm. There is Limbo Contest, Best Costume Contest and Photography contest. Thom the Pirate keep young and old alike entertained thorough out the village .The weekend also includes a Fireworks display on the Sunday night. To ensure a well-planned safe festival the following measures will be taken: The event will be brought before the Central Elgin Special Events Committee which upon recommendation it is brought before the Municipality of Central Elgin for approval. Council sets out certain conditions which the committee must follow. The following will be contacted to ensure all safety rules and permits are obtained prior to the Festival: Attachment #1 Pg 4 The Fire Chief (Fireworks) O.P.P. (traffic control) Middlesex- Elgin Health Unit (food) Hamilton, Ward, and Cathers-($5 million Liability insurance) The Municipality of Central Elgin (permits) Central Elgin Planning Board Signs will be posted throughout and at each entrance of the village with alerts of the parking lots being full St. Johns Ambulance (First Aid) Any other parties’ recommended by the Special Events Committee and the Municipality of Central Elgin Question #4 Please provide details of the key dates and scheduled events for the festival or event. The festival will run July 30th- August 2nd 2021 See attachment # for all festival events. Question #5 How many people do you hope your festival or event will reach? The committee is hoping that we reach over 50,000 people during the weekend. The festival will be advertised on Social Media, MyFM, flyers and brochures, a banner advertising the festival will be erected above Sunset Drive a few weeks prior to the event. E-mails will be sent out to those who signed our guest book, letting them know when the festival will be running in 2021. Question #6 Who is your target market and does it fill a need in the community. The target audience are families, couples, or anyone looking for a fun filled weekend. The festival will bring an economic impact to the area by attracting visitors from all across Canada and Internationally. They will spend their money in our local establishments as well as the surrounding communities in Elgin County. C.A.L.I.P.S.O., an acronym for “Come And Live In Port Stanley Ontario” it is an opportunity to showcase and celebrate what our thriving community has to offer from our local & rich culture, beautiful natural environment to our variety of unique businesses. This celebration will offer a plethora of activities, events & special offerings running throughout the village over the four days that will attract people of all ages from near and far. We will, again, be asking local businesses to participate by decorating with a C.A.L.I.P.S.O. theme, encouraging the use of white lights and window decorations that will create a flow and consistency highlighting our business areas. Restaurants and bars will be encouraged to offer a Signature Cocktail, Appetizer and /or an Island dish prepared specifically for CALIPSO. Again, celebrating the creativity, Attachment #1 Pg 5 diversity & community spirit that lives in Port Stanley. Clothing and retail stores will be encouraged to be creative in offering something special, island related, from specific product sales, draws, punch & light snack demos. Ultimately, and one of our goals, local businesses will enjoy increased exposure, make new connections and profit monetarily as a result of the festival. To ensure our success in bringing everything we have diligently planned together, we are asking for your support and sponsorship. This fills a community need as there were no festivals in the area in 2020 and C.A.L.I.P.S.O. was the only festival in Port Stanley in 2019. This will also bring increased business to those who have been directly affected by Covid 19. Question #7 Please describe how widely the festival or event is accessible to the target market population and how you’ve aligned resources accordingly. The festival is accessible to all levels of our target market. There is no cost to enjoy the festival. All events are free to the public. The organizers contacted Volunteer Groups to help with the festival by having them hold their own events that would be advertised in and on the marketing materials. The organizer of each separate event was then responsible for obtaining any permits needed. For example the Optimist Club ran the Childrens event and had to get permission from the Municipality to use the Pavilion at the Main Beach. The Legion holds an outdoor B.B.Q. and street dance that they must apply for through the Municipality as well. The Church had a B.B.Q. and Firemen had a Fish Fry, each were responsible for obtaining the permits from the Middlesex-Elgin Health Unit. The Port Stanley Sailors Hockey Team sold the Glow Sticks on the night of the Fireworks, and we had high school students needing volunteer hours helping with our booth, and other errands that needed to be done. There were also volunteers from the community who also came forward to help where and when asked. Bossiness participated by offering specials during the weekend, Restaurants had Caribbean Style specials on the menus, and most businesses participated by decorating their windows for the contest. The committee involved the community from the beginning with a contest for a Logo which would be used in and on all print and social media platforms. The contest was judged by the community on Facebook. The Logo will be used every year the Festival is running. Although C.A.L.I.P.S.O. 2020 was canceled the committee had already obtained permission from the Central Elgin Special Events Committee for the festival as long as we met all the criteria that the Municipality of Central Elgin set out when they presented it at the council meeting. There were new volunteers that came forward to help with the planning, and there were new events that are going to be offered. Attachment #1 Pg 6 Question #8How will your festival or event ensure accessibility and accommodate increased participation (i.e. persons with a disability.) The festival events are at many different locations that are accessible for persons with disabilities throughout the village. The vendors and boat parade are both along the Harbour which is wheelchair accessible. Question #9 What changed about your festival or event?( i.e. how will you build on your success ,grow your reach, enhance the quality of your offerings to improve your sustainability with new features , programs, services, outreach methods or revenue or sources?) Our C.A.L.I.P.S.O. Festival 2019 was a great success. We had an information booth and asked many of the visitors what they liked about the festival and what we could do to improve it. This information was used to help plan for the 2020 Festival. The C.A.L.I.P.S.O. 2020 was already in the planning stages when the government canceled all Festivals and Events because of Covid 19. The committee will continue with the plans set out for the 2020 festival, following all government rules and regulations as they are put in place. The Festival will feature new events such as live entertainment, Youth Activities, Childrens Amusement Company, and Food trucks to fill the areas that were lacking at the 2019 Festival. Suggestions were taken from the 2019 C.A.L.I.P.S.O. Festival survey as well as input from participants, businesses, and new advisors on the committee. To improve the festival the boat parade will be moved to Saturday afternoon as suggested by the boaters. More activities for youth have been added and a live entertainment booth will be set up near the berm that will house several events. The B.I.A. has agreed to help monetarily and providing signage through-out the town. Since the C.A.L.I.P.S.O. Festival 2019 was a successes. There have been more sponsors and volunteers come forward to offer financial, and other assistance as needed. Question #10 How will you measure the success of the event or festival? The success of the C.A.L.I.P.S.O. Festival will be measured by #1 financial statement. #2 Increased Revenue for the businesses #3 Amount of participants entered in the events #4 Amount of people attending the events #5 Smooth operation of the Festival Pg 7 #6 Feedback from the Public on what they liked or disliked Question #11 Attachment of budget information (i.e. estimated volunteer hours, government funding, sponsorships) See Attachment#2 Question #12- Attach financial information, including revenue and expenses for the previous year. See attachment # 3 Question #13 Why is this critical to your operation? Please be as specific as possible. This funding is critical for the C.A.L.I.P.S.O. 2021 Festival as the Covid19 has hit many businesses and services hard and they may not be able to donate the funds and items that are needed to run the festival in 2021. The money would be used for but not limited to the following- Supplies- (ink, paper) Marketing materials Advertising Insurance Volunteer T-Shirts for easy identity Any expenses that are deemed allowed under the Festivals and Events Community Grant Program. Attachment # 2 Question # 4 Location Time 30th FridayJuly st Saturday July 31 st Sunday August 1 nd Monday August 2 Attachment #3 C.A.L.I.P.S.O. BUDGET 2019 Income Sponsors 5,964 Vendors1,650 Online Auction 1,809 T-shirt Sales 1,040 Glo-sticks245 Water 35 Go-Fund-Me 145 Other Total Income 10,888 Expenses Insurance 1,013 Paid Pirate 1,000 Paid Municipality800 Paid Banner316 Paid Canopy 146 Paid ice, paper plates 59 Paid Rosita (ribbon cutting) 15 Paid Bank Fees8.53 Paid Fireworks4,000 Paid MyFM904Paid Scott's Printing 373 Paid Police 1,167 Paid T-shirts 944 Paid Glo Sticks 175 Paid Total Expenses 10,920 Profit / (Loss) (32) Attachment #4 Question #12 C.A.L.I.P.S.O. PROPOSED BUDGET 2021 Expenses $24,000 FESTIVALSANDEVENTSAPPLICATION CULTIVATEGRANTS ONLY Application Deadline: General Organization/ Applicant Information $10,000 (*request should represent no more than 50% of the totalprogram or service budget and must not exceed $10,000} Organization 1.) 2.) Design 3.) 4.) o o o o o o o o o o o o o o 5.) Needs/Impact 6.) 7.) 8.) Cultivate/Renewal 9.) 10.) Efficiency, Transparency & Accountability 11.)attach 12.)attach 13.) 6. 9. Port Burwell Periscope Playhouse Inc. BALANCE SHEET As of September 30, 2020 TOTAL Assets Current Assets Cash and Cash Equivalent 10100 Bank15,242.69 10101 Building Fund0.00 10102 Lottery Trust Account1,209.19 10103 Share Account35.00 15100 Undeposited Funds0.00 Total Cash and Cash Equivalent$16,486.88 Accounts Receivable (A/R) Accounts Receivable (A/R)0.00 Total Accounts Receivable (A/R)$0.00 100104 GIC to Municipality0.00 13100 Prepaid expenses0.00 Total Current Assets$16,486.88 Non-current Assets Property, plant and equipment 14200 Lighting and Sound Equipment7,328.95 14205 AA Equipment-976.00 16000 Playhouse Cultural Centre124,890.16 Total Property, plant and equipment $131,243.11 Total Non Current Assets$131,243.11 Total Assets$147,729.99 Liabilities and Equity Liabilities Current Liabilities Accounts Payable (A/P) 20100 Accounts Payable (A/P)0.00 Total Accounts Payable (A/P)$0.00 21100 Honor Wassing Scholarship681.15 21110 Unearned Income0.00 Total Current Liabilities$681.15 Non-current Liabilities 21200 Mortgage on Cultural Centre63,000.00 Total Non-current Liabilities$63,000.00 Total Liabilities$63,681.15 Equity Retained Earnings84,016.89 Profit for the year31.95 Total Equity$84,048.84 Total Liabilities and Equity$147,729.99 Accrual Basis Monday, October 26, 2020 06:03 PM GMT-04:00 1/1 Port Burwell Periscope Playhouse Inc. PROFIT AND LOSS COMPARISON December 2019 - September 2020 TOTAL DEC 2019 - SEP 2020DEC 2018 - SEP 2019 (PY) INCOME 40000 Ticket Sales0.000.00 40119 Concert Series0.003,725.00 40131 Suburban Standoff0.006,243.00 40132 Feel the Burn Funraiser0.001,230.00 40133 Opening Night4,260.00240.00 40134 Hot Flashes0.0011,775.00 40135 Roast Beef Dinner0.001,242.00 40136 Tia McGraff0.00900.00 40137 Galea0.001,240.00 40138 Kiley Joe Masson0.00260.00 40141 Double Trouble5,880.000.00 40142 Jeff Plankenhorn 20201,260.000.00 40143 Old Love200.000.00 40144 Pie Auction80.000.00 Total 40000 Ticket Sales11,680.0026,855.00 40139 Legion Lunch-60.000.00 40140 Membership income610.00770.00 40160 Snack Bar Income334.80648.95 40161 Bar Sales1,645.654,563.75 40170 Donations5,131.598,117.51 40200 Rental of Centre250.00626.00 40210 50/50 draw income737.501,382.50 40400 Gift Certificates160.000.00 42120 Sponsorships0.00850.00 Total Income$20,489.54$43,813.71 GROSS PROFIT$20,489.54$43,813.71 EXPENSES 50100 Advertising1,422.411,471.16 50110 Bank charges128.50235.00 50115 Cultural Centre Renovations0.00249.13 50120 Insurance3,176.283,743.12 50135 Entertainers1,000.003,890.00 50150 Meals and entertainment0.001,513.20 50170 Printing - Flyers134.70322.91 50180 Printing - programs597.18568.36 50200 Repair and maintenance1,304.071,209.30 50210 Licences & Scripts3,012.752,059.74 50215 Arts People586.461,216.48 50220 Set and production340.59640.53 50225 Props, costumes etc.-372.79519.25 50230 Signs144.340.00 50240 Website, galas, tables etc1,984.79530.00 50241 Bar expense1,500.732,234.85 50245 Office supplies518.59233.84 50250 Fund raising106.390.00 50270 Snack Bar Expense159.29167.60 50271 Utilities3,696.813,051.06 50300 Lottery trust expenses40.50107.92 50310 Amortization976.000.00 Total Expenses$20,457.59$23,963.45 PROFIT$31.95$19,850.26 Accrual Basis Monday, October 26, 2020 09:40 AM GMT-04:00 1/1 Port Burwell Periscope Playhouse Inc. PROFIT AND LOSS December 2018 - November 2019 TOTAL INCOME 40000 Ticket Sales0.00 40119 Concert Series3,725.00 40131 Suburban Standoff6,243.00 40132 Feel the Burn Funraiser1,230.00 40133 Opening Night3,780.00 40134 Hot Flashes11,775.00 40135 Roast Beef Dinner1,242.00 40136 Tia McGraff900.00 40137 Galea1,240.00 40138 Kiley Joe Masson1,360.00 Total 40000 Ticket Sales31,495.00 40139 Legion Lunch60.00 40140 Membership income770.00 40160 Snack Bar Income791.95 40161 Bar Sales5,699.70 40170 Donations8,222.51 40200 Rental of Centre726.00 40210 50/50 draw income1,730.00 42120 Sponsorships850.00 Total Income$50,345.16 GROSS PROFIT$50,345.16 EXPENSES 50100 Advertising1,979.77 50110 Bank charges257.75 50115 Cultural Centre Renovations249.13 50120 Insurance4,912.22 50135 Entertainers4,706.00 50150 Meals and entertainment1,513.20 50170 Printing - Flyers322.91 50180 Printing - programs568.36 50200 Repair and maintenance1,593.22 50210 Licences & Scripts1,579.81 50215 Arts People1,474.59 50220 Set and production974.11 50225 Props, costumes etc.519.25 50240 Website, galas, tables etc760.60 50241 Bar expense2,412.41 50245 Office supplies233.84 50270 Snack Bar Expense259.20 50271 Utilities3,631.75 50300 Lottery trust expenses148.42 Total Expenses$28,096.54 PROFIT$22,248.62 Accrual Basis Monday, October 26, 2020 06:05 PM GMT-04:00 1/1 (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) PORTSTANLEYFESTIVALTHEATRE FINANCIALSTATEMENTS SEPTEMBER30,2019 PORTSTANLEYFESTIVALTHEATRE SEPTEMBER30,2019 CONTENTS Page INDEPENDENTAUDITOR'SREPORT1-3 FINANCIALSTATEMENTS Statementoffinancialposition-Theatre4 Statementoffinancialposition-CapitalCampaign5 StatementofOperations-Theatre6 StatementofOperations-Building7 StatementofOperations-CapitalCampaign8 Statementofchangesinnetassets9 StatementofCashFlows10 NotestoFinancialStatements11-15 CombinedStatementofFinancialPosition16 CombinedStatementofOperations17 RODGEER,C.P.A.,C.A. Telephone519-631-7695 Fax1-877-387-0228 10NEWSTREET ST.THOMAS,ONTARIO,N5P2N1 INDEPENDENTAUDITOR'SREPORT ToBoardofDirectorsof PortStanleyFestivalTheatre QualifiedOpinion IhaveauditedthefinancialstatementsofPortStanleyFestivalTheatrewhichcomprisethe statementoffinancialpositionasatSeptember30,2019,andthestatementsofoperations,net assetsandcashflowsfortheyearthenended,andnotestothefinancialstatements,includinga summaryofsignificantaccountingpolicies. Inmyopinion,exceptfortheeffectsofthematterdescribedintheBasisforQualifiedOpinion Paragraph,theaccompanyingfinancialstatementspresentfairly,inallmaterialrespects,the financialpositionofPortStanleyFestivalTheatreasatSeptember30,2019,andtheresultsofits operationsanditscashflowsfortheyearthenendedinaccordancewithCanadianaccounting standardsfornot-for-profitorganizations. BasisforQualifiedOpinion Incommonwithmanycharitableorganizations,theorganizationderivesrevenuefromdonations, thecompletenessofwhichisnotsusceptibletosatisfactoryauditverification.Accordingly,my verificationoftheserevenueswaslimitedtotheamountsrecordedintherecordsofthe organizationandIwasnotabletodeterminewhetheranyadjustmentsmightbenecessaryto donationrevenue,excessofrevenueoverexpense,assetsandunrestrictednetassets IconductedmyauditinaccordancewithCanadiangenerallyacceptedauditingstandards.My responsibilitiesunderthosestandardsarefurtherdescribedintheAuditor'sResponsibilitiesfor theAuditoftheFinancialStatementssectionofmyreport.Iamindependentoftheorganization inaccordancewiththeethicalrequirementsthatarerelevanttomyauditofthefinancial statementsinOntario,andIhavefulfilledmyotherethicalresponsibilitiesinaccordancewith theserequirements.IbelievethattheauditevidenceIhaveobtainedissufficientandappropriate toprovideabasisformyopinion. ResponsibilitiesofManagementandThoseChargedwithGovernancefortheFinancial Statements Managementisresponsibleforthepreparationandfairpresentationofthesefinancialstatements inaccordancewithCanadianaccountingstandardsfornot-for-profitorganizationsandforsuch internalcontrolasmanagementdeterminesisnecessarytoenablethepreparationoffinancial statementsthatarefreefrommaterialmisstatement,whetherduetofraudorerror. Inpreparingthesefinancialstatements,managementisresponsibleforassessingtheorganization's abilitytocontinueasagoingconcern,disclosing,asapplicable,mattersrelatedtoagoingconcern andusingthegoingconcernbasisofaccountingunlessmanagementeitherintendstoliquidatethe organizationortoceaseoperations,orhasnorealisticalternativetodoso. Thosechargedwithgovernanceareresponsibleforoverseeingtheorganization'sfinancial reportingprocess. 1. Auditor'sResponsibilitiesfortheAuditoftheFinancialStatements Myobjectiveistoobtainreasonableassuranceaboutwhetherthefinancialstatementsasawhole arefreefrommaterialmisstatement,whetherduetofraudorerror,andtoissueanauditor'sreport thatincludesmyopinion.Reasonableassuranceisahighlevelofassurance,butisnotaguarantee thatanauditconductedinaccordancewithCanadiangenerallyacceptedauditingstandardswill alwaysdetectamaterialmisstatementwhenitexists.Misstatementscanarisefromfraudorerror andareconsideredmaterialif,individuallyorintheaggregate,theycouldreasonablybeexpected toinfluencetheeconomicdecisionsofuserstakenonthebasisofthesefinancialstatements. AspartofanauditinaccordancewithCanadiangenerallyacceptedauditingstandards,Iexercise professionaljudgmentandmaintainprofessionalskepticismthroughouttheaudit.Ialso: Identifyandassesstherisksofmaterialmisstatementofthefinancialstatements, whetherduetofraudorerror,designandperformauditproceduresresponsivetothose risks,andobtainauditevidencethatissufficientandappropriatetoprovideabasisfor myopinion.Theriskofnotdetectingamaterialmisstatementresultingfromfraudis higherthanforoneresultingfromerror,asfraudmayinvolvecollusion,forgery, intentionalomissions,misrepresentations,ortheoverrideofinternalcontrol. Obtainanunderstandingofinternalcontrolrelevanttotheauditinordertodesignaudit proceduresthatareappropriateinthecircumstances,butnotforthepurposeof expressinganopinionontheeffectivenessoftheorganization'sinternalcontrol. Evaluatetheappropriatenessofaccountingpoliciesusedandthereasonablenessof accountingestimatesandrelateddisclosuresmadebymanagement. Concludeontheappropriatenessofmanagement'suseofthegoingconcernbasisof accountingand,basedontheauditevidenceobtained,whetheramaterialuncertainty existsrelatedtoeventsorconditionsthatmaycastsignificantdoubtonthe organization'sabilitytocontinueasagoingconcern.IfIconcludethatamaterial uncertaintyexists,Iamrequiredtodrawattentioninmyauditor'sreporttotherelated disclosuresinthefinancialstatementsor,ifsuchdisclosuresaminadequate,tomodify myopinion.Myconclusionsarebasedontheauditevidenceobtaineduptothedateof myauditor'sreport.However,futureeventsorconditionsmaycausetheCompanyto ceasetocontinueasagoingconcern. Evaluatetheoverallpresentation,structureandcontentofthefinancialstatements, includingthedisclosures,andwhetherthefinancialstatementsrepresentthe underlyingtransactionsandeventsinamannerthatachievesfairpresentation. Icommunicatewiththosechargedwithgovernanceregarding,amongothermatters,theplanned scopeandtimingoftheauditandsignificantauditfindings,includinganysignificantdeficiencies ininternalcontrolthatIidentifyduringmyaudit. 2. Signature Date:November28,2019 Address 10NewStreet StThomas,Ontario N5P-2N1 3. PORTSTANLEYFESTIVALTHEATRE STATEMENTOFFINANCIALPOSITION-CAPITALCAMPAIGN ASATSEPTEMBER30,2019 ASSETS 20192018 CURRENT Cash-CapitalCampaign$28,920$88,148 Building&Auditoriumrenovations(Note4)2,277,8982,311,654 TOTALASSETS$2,306,818$2,399,802 LIABILITIES CURRENT DuetoTheatre-3,469 Currentportionoflongtermliabilities(Note6)9,2466,260 Totalcurrentliabilities9,2469,729 Longtermdebt(Note6)83,439155,154 DEFERREDCONTRIBUTIONSRELATEDTOCAPITAL ASSETS(Note5)2,113,5182,147,107 TOTALLIABILITIESANDDEFERREDCONTRIBUTIONS2,206,2032,311,990 NETASSETS RESTRICTEDNETASSETS100,61587,812 TOTALLIABILITIESANDNETASSETS $2,306,818$2,399,802 5. PORTSTANLEYFESTIVALTHEATRE STATEMENTOFOPERATIONS-THEATRE FORTHEYEARENDEDSEPTEMBER30,2019 20192018 REVENUE TicketSales$535,044$489,407 Concessions14,0365,999 YouthTheatre6,9166,904 Sponsorships18,11919,325 Memberships6,3606,430 Donations35,77929,111 Fundraising/SpecialProjects59,81852,803 Grantsandother89,45669,498 Advertisingplaybill6,3846,483 OntarioArtsCouncilGrant39,28937,364 TotalRevenue811,201723,324 EXPENSES Management&Administration240,750212,425 Advertising/Promotion71,85462,524 ProductionCosts&Royalties341,847354,607 ConcessionSupplies6,5046,298 Specialevents/Licenses200- OfficeExpense17,45015,567 Telephone3,1162,221 ProfessionalFees2,1502,150 AssociationFees1,5212,544 Bankchargesandinterest2,8382,908 Transactioncharges16,16811,463 OccupancyCost37,20037,200 FundraisingCost8,7468,631 YouthTheatre5,4764,252 Miscellaneous6,0343,921 Operationsreserve-20,000 Buildingreserve87,422- TotalExpenses 849,276746,711 Surplustheatreoperations (38,075)(23,387) Surplusbuildingoperations 38,07723,387 Surplusfortheyear $2$- 6. PORTSTANLEYFESTIVALTHEATRE STATEMENTOFOPERATIONS-BUILDING FORTHEYEARENDEDSEPTEMBER30,2019 20192018 REVENUE Retaillease$24,036$21,797 LibraryLease 82,68180,899 PSFTLease 37,20037,200 Otherbuildingrevenue 843 825 TotalBuildingRevenue 144,760140,721 EXPENSES Amortization(Note10&11)24,62424,624 Mortgageinterest 2,5433,938 Cleaning 18,67018,720 BuildingInsurance 6,743 7,506 ElevatorInspection 5,6275,104 Utilities 20,44222,166 Repairsandmaintenance 21,23129,500 Security/Inspections 1,2291,465 BankCharges 3131 Bookkeeping 1,1521,334 Taxes 3,6283,709 TotalBuildingExpense 106,683117,334 BuildingSurplusfortheyear$38,077$23,387 7. PORTSTANLEYFESTIVALTHEATRE STATEMENTOFOPERATIONS-CAPITALCAMPAIGN FORTHEYEARENDEDSEPTEMBER30,2019 20192018 REVENUE Donations 1502,340 Theatrelevy&other 57,99856,437 Grants-- Interest 108280 TotalRevenue 58,25659,057 Less:donationsreallocatedto deferredcapitalcontributions(53,927) (52,038) TotalRevenue 4,3297,019 EXPENSES Operationsexpense424 Interestexpense4,2877,015 Constructionpermits&drawings4,120- Constructioncosts66,1166,293 Totalcosts74,56513,312 Less:Capitalizedcosts(70,236)(6,293) TotalExpenses 4,3297,019 Surplusfortheyear$-$- 8. PORTSTANLEYFESTIVALTHEATRE STATEMENTOFCHANGESINNETASSETS FORTHEYEARENDEDSEPTEMBER30,2019 2019201920192018 UnrestrictedCapitalCampaignTotalTotal Balance,beginningofyear51,59187,812139,403139,403 Surplus/(Deficit)2-2- InterfundTransfers(12,802)12,802-- Balance,endofyear38,791.100,614139,405139,403 2018201820182017 UnrestrictedCapitalCampaignTotalTotal Balance,beginningofyear26,972112,431139,403147,843 Surplus/(Deficit)---(10,440) Transferfromreservefunds---2,000 Interfundtransfers24,619(24,619)-- Balance,endofyear51,59187,812139,403139,403 9. PORTSTANLEYFESTIVALTHEATRE STATEMENTOFCASHFLOWS SEPTEMBER30,2019 20192018 CASHPROVIDEDBYOPERATINGACTIVITIES Netincome$2$1 Itemsnotrequiringanoutlayofcash: Amortization24,62424,624 Reserveallocation93,42237,289 118,04861,914 CHANGESINNON-CASHWORKINGCAPITAL: Increaseinaccountsreceivable(4,750)(4,558) Decrease(increase)inaccountspayableandaccruedliabilities(4,375)41,004 Increaseinprepaidexpenses1,611422 CanadianEquityActors'AssociationBond(559)(860) DecreaseinHSTreceivable144217 Increaseinlastmonth'srent-(310) 110,11997,829 CASHFLOWSFROMFINANCINGACTIVITIES Decreaseinbankloan-(4,000) Increaseindeferredrevenue(14,628)17,303 (Decrease)inlong-termdebt(116,685)(33,562) CASHFLOWSUSEDINFINANCINGACTIVITIES(131,313)(20,259) CASHFLOWSFROMINVESTINGACTIVITIES Additionstocapitalassets(70,236)(6,293) Increase(decrease)indeferredcontributions53,92752,038 CASHFLOWSUSEDININVESTINGACTIVITIES(16,309)45,745 NETDECREASE(INCREASE)INCASHANDCASH EQUIVALENTS(37,503)123,315 NETCASHANDCASHEQUIVALENTS,BEGINNINGOF YEAR266,130142,815 NETCASHANDCASHEQUIVALENTS,ENDOFYEAR$228,627$266,130 Cashconsistsof: 20192018 GeneralAccount$65,420$85,196 LotteryAccount15,48112,711 BuildingAccount72,30554,117 Capitalcampaign28,92088,148 Investment46,50125,958 $228,627$266,130 10. PORTSTANLEYFESTIVALTHEATRE NOTESTOTHEFINANCIALSTATEMENTS SEPTEMBER30,2019 1.PURPOSEOFTHEORGANIZATION ThevisionofthePortStanleyFestivalTheatreistobeadeveloperoffirstclass,live,Canadiantheatreand toenhancethecommunityentertainmentexperience. PortStanleyFestivalTheatreisaregisteredcharityundertheIncomeTaxActandisexemptfromtax underSection149(1)(l)oftheIncomeTaxAct. 2.BASISOFACCOUNTING ThesefinancialstatementshavebeenpreparedinaccordancewithCanadianaccountingstandardsfor not-for-profitorganizations. 3.SUMMARYOFSIGNIFICANTACCOUNTINGPOLICIES (a)Deferralmethodofaccountingforcontributions PortStanleyFestivalTheatrefollowsthedeferralmethodofaccountingforcontributions. Restrictedcontributionsarerecognizedasrevenueintheyearinwhichtherelatedexpensesare incurred.Unrestrictedcontributionsarerecognizedasrevenuewhenreceivedorreceivableifthe amounttobereceivedcanbereasonablyestimatedandcollectionisreasonablyassured.. (b)Fundaccounting RevenuesandexpensesrelatedtoperformancesarereportedintheOperatingfund. Revenuesandexpensesrelatedtobuildingconstructionandoperationsarerecordedinthebuilding fund. Revenueandexpensesrelatedtothecapitalcampaignarerecordedinthecapitalcampaignfund. (c)CapitalAssets Capitalassetsarerecordedatcost.Amortizationisprovidedannuallyatratescalculatedtowrite- offtheassetsovertheirestimatedusefullivesasfollows: Building-20yearsstraightline Building&Auditoriumrenovations-20yearsstraightline (d)UseofEstimates Thepreparationoffinancialstatementsinconformitywithgenerallyacceptedaccounting principlesrequiresmanagementtomakeestimatesandassumptionsthataffectthereported amountsofassetsandliabilities,disclosureofcontingentassetsandliabilitiesatthedateofthe financialstatementsandreportedamountsofrevenueandexpenditureduringthereporting periodActualresultsmayvaryfromcurrentestimates.Theseestimatesarereviewed periodicallyand,asadjustmentsbecomenecessary,theyarereportedintheperiodsinwhich theybecomeknown. 11. PORTSTANLEYFESTIVALTHEATRE NOTESTOTHEFINANCIALSTATEMENTS SEPTEMBER30,2019 SUMMARYOFSIGNIFICANTACCOUNTINGPOLICIESCONTINUED (e)Revenuerecognition Revenuereceivedforaparticularuseisdeferredandrecognizedasrevenueinthe appropriatefundintheyearinwhichtherelatedexpendituresareincurred.Receiptsthatarenot restrictedarerecognizedinrevenueintheappropriatefundwhenreceived. (f)Deferredrevenue DeferredrevenueintheOperatingFundincludessubscriptionsales. DeferredrevenueintheCapitalFundincludesdonationsandrevenuereceivedforcapital purchasesforwhichtheassethasnotbeenamortizedyet.Deferredrevenueisrecognizedinto revenueatthesamerateastherelatedassetis. (g)Contributedservices Volunteerscontributesignificanthourseachyeartoassistthetheatreincarryingoutits activities.Becauseofthedifficultyofdeterminingtheirfairvalue,contributedservicesarenot recognizedinthefinancialstatements. (h)Financialinstruments Measurementoffinancialinstruments Thetheatreinitiallymeasuresitsfinancialassetsandfinancialliabilitiesatfairvalue.The theatresubsequentlymeasuresallitsfinancialassetsandfinancialliabilitiescostoramortized cost. Financialassetsmeasuredatamortizedcostsonastraight-linebasisinclude,cash,investments andaccountsreceivable. Financialliabilitiesmeasuredatamortizedcostonastraight-linebasisincludeaccountspayable andmortgagepayable. 4.CAPITALASSETS NetNet CostAmortization20192018 Buildings$441,922$300,874$141,048$153,024 Furniture&Equipment12,686-12,686- Renovations-Buildingand auditorium2,577,188311,9762,265,2122,311,654 $3,031,796$612,850$2,418,946$2,464,678 12. PORTSTANLEYFESTIVALTHEATRE NOTESTOTHEFINANCIALSTATEMENTS SEPTEMBER30,2019 5.DEFERREDCONTRIBUTIONSRELATEDTOCAPITALASSETS Deferredcontributionsrelatedtocapitalassetsrelatestofundingreceivedfromvariousdonorsforthe purchaseandrenovatingofthebuilding.Contributionsforthepurchaseandrenovationofthebuilding havebeenreceivedfromthefollowingsourcesThecontributionsarebeingamortizedonthesamebasis asthebuilding.20192018 Balancebeginningofyear$45,856$49,684 Less:amortizationfortheyear(3,828)(3,828) Balance,endoftheyear$42,028$45,856 DEFERREDCONTRIBUTIONSRELATEDTOCAPITALCAMPAIGN 20192018 Balancebeginningofyear$2,147,107$2,182,585 Add:contributionsfortheyear53,92752,038 Less:amortizationfortheyear(87,516)(87,516) Balance,endoftheyear$2,113,518$2,147,107 6.LONG-TERMDEBT20192018 CapitalCampaign LibroFinancialGroup-repayable inmonthlyinstallmentsof$1,085 principalandinterest.Interestrate is4.26%Theloanmatures February26,2021.$92,685$161,413 Less:Currentportion(9,246)(6,260) Long-termportion$83,439$155,153 13. PORTSTANLEYFESTIVALTHEATRE NOTESTOTHEFINANCIALSTATEMENTS SEPTEMBER30,2019 LONG-TERMDEBTCONTINUED Theatre LibroFinancialGroup-repayable inmonthlyinstallmentsof$5,000 principalandinterest.Interestrate isvariableandthecurrentrateis20192018 5.45%Themortgagematures December5,2020. $17,792$65,749 Less:currentportion(17,792)(28,760) Long-termportion$-$36,989 Estimatedprincipalpaymentsforthenextthreeyearsareasfollows: Capital TheatreCampaignTotal 202017,7929,24627,038 2021-9,6479,647 7.CONTRACTUALOBLIGATIONS. Asiscommonamongtheatres,PortStanleyFestivalTheatreentersintoagreementswithvarious individualsandorganizationstosecureproductionrightsforPortStanleyFestival'sTheatre’suseinfuture periods.Theserightsandotherproductioncostsarerecordedwhentheproductionoccurs. PortStanleyFestivalhasasecuritybondinfavouroftheCanadianActors’EquityAssociationasthe beneficiary.ThisisarequirementfortheatresforthepurposeofensuringAssociationmemberswillbe properlycompensatedintheeventoffinancialdifficulties. 8.FINANCIALINSTRUMENTS Risksandconcentrations Thetheatreisexposedtovariousrisksthroughitsfinancialinstruments,withoutbeingexposedto concentrationsofrisk.Thefollowinganalysisprovidesameasureoftheorganization'sriskexposureasat September30,2019. LiquidityRisk Liquidityriskistheriskthatthetheatrewillencounterdifficultyinmeetingobligationsassociatedwith financialliabilities.Thetheatreisexposedtothisriskmainlyinrespectofitslong-termdebtandaccounts payable. 14. PORTSTANLEYFESTIVALTHEATRE NOTESTOTHEFINANCIALSTATEMENTS SEPTEMBER30,2019 FINANCIALINSTRUMENTSCONTINUED Interestraterisk Interestrateriskistheriskthatthefairvalueoffuturecashflowsofafinancialinstrumentwillfluctuate becauseofchangesinmarketinterestrates.Thetheatreisexposedtothisriskmainlyinrespectofits investmentsandmortgagespayable. Creditrisk Creditriskistheriskthatonepartytoafinancialinstrumentwillcauseafinanciallossfortheotherparty byfailingtodischargeanobligation.Thetheatre'smaincreditriskrelatestoitsaccountsreceivable. 9.RESERVEFUNDS TheBoardofDirectorshasinternallyrestrictedfundstocreateareservefundtoallowforimprovements totheTheatreITnetworksandtheatrecapitalupgrades,abuildingreservetofundfuturebuilding expenditures,andanoperationsreservetooffsetanyfutureunforeseenoperatingexpenses.Thereserves arefundedasfollows: 20192018 TechnologyReserveNILNIL OperationsReserve45,00045,000 BuildingReserve157,71164,289 Total$202,711$109,289 10.AMORTIZATIONPROVISION 20192018 Amortizationofcapitalassets$115,968$115,968 AmortizationofDCC(91,344)(91,344) NetAmortization$24,624$24,624 11BUILDINGRENOVATIONANDEXPANSIONPROGRAM TheTheatre’s“ExpandtheExperience”capitalcampaignwascompletedduringthefiscalendedyear September,30,2019.Amortizationofthebuildingandauditoriumrenovationsandtherelateddeferred capitalcontributionswillcontinuetobereportedasamortizationexpenseontheStatementofOperations- Building. 15. PORTSTANLEYFESTIVALTHEATRE COMBINEDSTATEMENTOFFINANCIALPOSITION SEPTEMBER30,2019 201920192019 UnrestrictedCapitalTotal Campaign ASSETS CURRENT Cash-GeneralFund65,420-65,420 Cash-LotteryAccount15,481-15,481 Cash-BuildingAccount72,305-72,305 Cash-CapitalCampaign-28,92028,920 DuefromCapitalCampaign--- Investment46,501-46,501 Accountsreceivable15,680-15,680 Prepaidexpenses925-925 CanadianActors'EquityAssociationBond29,750-29,750 Totalcurrentassets 246,06228,920274,982 CAPITALASSETS141,0482,277,8982,418,946 TOTALASSETS 387,1102,306,8182,693,928 LIABILITIES CURRENT Accountspayableandaccruedliabilities50,553-50,553 HSTpayable170-170 DuetoTheatre--- Deferredincome34,166-34,166 Currentportionoflongtermliabilities17,7929,24627,038 Totalcurrentliabilities 102,6819,246111,927 LONGTERMDEBT-83,43983,439 DEFERREDCONTRIBUTIONSCAPITALASSETS 42,0282,113,5182,155,546 LASTMONTH'SRENT899-899 TOTALLIABILITIES145,6082,206,2032,351,811 NETASSETS RESERVEFUNDS202,711-202,711 UNRESTRICTEDNETASSETS38,791100,615139,406 TOTALLIABILITIESANDNETASSETS387,1102,306,8182,693,928 16. PORTSTANLEYFESTIVALTHEATRE COMBINEDSTATEMENTOFOPERATIONS FORTHEYEARENDEDSEPTEMBER30,2019 2019201920192019 Theatre BuildingCapitalCampaignTotal REVENUE TicketSales535,044--535,044 Donations35,779-15035,929 Fundraising59,818--59,818 Grants89,456-2,62892,084 OntarioArtsCouncilGrant39,289--39,289 Otherrevenue51,815-55,478107,293 Rentalrevenue-144,760-144,760 ReallocatedtoDCC--(53,927)(53,927) TOTALREVENUE811,201144,7604,329960,290 EXPENSES---- Management&Administration240,750--240,750 Advertising71,854--71,854 ProductionCost&Royalties341,847--341,847 Occupancycosts37,200--37,200 Fundraising8,746--8,746 Other61,45715,5454277,044 Amortization-24,624-24,624 Repairs&Maintenance-39,901-39,901 Mortgageinterest-2,5434,2876,830 Utilities-20,442-20,442 Propertytaxes-3,628-3,628 BuildingReserve87,422--87,422 Constructionpermits&drawings--4,1204,120 Constructioncosts--66,11666,116 Capitalizedcosts--(70,236)(70,236) TOTALEXPENSES849,276106,6834,329960,288 SURPLUS/(DEFICIT)(38,075)38,077-2 17. (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) BUDGET FOR 2021 ADVERTISING 3 FOCAL POSSIBILITIES 1. Advertising for Fall Fair October 1, 2, 3, 2021 2. Advertising for Drive Up Bingos Commencing in May 2020 bi- weekly or monthly 3. Advertising for 50/40 online Draw BILLBOARDS The following are quotes from Pattison Billboards with 3 options London Digital Billboards (see attached Overview for photos, locations and loop length details): 3 billboards for 4 weeks each (or 1 billboard for 12 weeks): $3,150+HST 6 billboards for 4 weeks each (or 3 billboards for 8 weeks or 2 billboard for 12 weeks): $5,700+HST London Static Billboards (over 300 faces in the city, shown by red icons here:http://maps.pattisonoutdoor.com/) 3 billboards for 4 weeks each (or 1 billboard for 12 weeks): $3,650+HST 6 billboards for 4 weeks each (or 3 billboards for 8 weeks or 2 billboard for 12 weeks): $6,575+HST St Thomas Static Billboards (see attached map with photos): 3 billboards for 4 weeks each (or 1 billboard for 12 weeks): $3,125+HST 6 billboards for 4 weeks each (or 3 billboards for 8 weeks or 2 billboard for 12 weeks): $5,525+HST ΫƚƩ źŅ ğķķźƓŭ Њ {Ʒ ŷƚƒğƭ ĬźƌƌĬƚğƩķ ŅƚƩ Ѝ ǞĻĻƉƭ Ʒƚ ğ \[ƚƓķƚƓ ĬźƌƌĬƚğƩķ ƦğĭƉğŭĻͲ ƷŷĻ {Ʒ ŷƚƒğƭ ĬźƌƌĬƚğƩķ ĭƚƭƷ Ǟźƌƌ ĬĻ υВЉЉњI{ PRINTING OF FAIR PRIZE BOOK - 60 PAGES (including advertising of events at the fair and entry categories. Platinum Printing - $3705.27 - to print 2000 books (pending US paper product pricing) $6700.54 to print 4000 books Wish List to double this circulation to broaden advertising net RADIO ADVERTISING - BX93 London and My FM St. Thomas BX93 46 pd and 46 no charge 30 second ads - $4158.00 MYFM approximate quote at time of budget was $2560 30 pd and 30 no charge 30 second ads TRIFOLD FLYERS - Printing per 10,000- $1977.50 Flyers would have full schedule of 3 days of the Fair, Oct 1, 1, 3 in high resolution colour to attract patrons to the fair. These would be distributed in St. Thomas, London and possibly Chatham and Strathroy. DIRECT MAIL FLYERS - Based on 25000 Flyers (one page) - $5740.00 through Canada Post mailboxes Plus the price of flyers (as above) or Rack Card Flyer 25,000 cards - $1635.00 (full resolution colour) FACEBOOK ADVERTISING - $500 - $1000 SUMMARY OF BUDGET Billboards $5700 + HST $3125 + HST FairPrize Books $6700.54 Radio Advertising $6718.00 Printing Costs $3612.50 Direct Mail $5740.00 Facebook Ads $1000.00 Total 32,596.00 November 9, 2020 To the County of Elgin: Community Grant Committee: We are the Rodney Aldborough-Agricultural Society a not-for-profit organization, that the main objective is to continue with the long-lasting community agricultural fair and maintain the integrity of the fair as it has been for the last 165 years, to keep agricultural alive in West Elgin and promote youth interest in the community going forward. The fair is a big part of our community heritage and the Rodney Aldborough-Agricultural Society having up to 15 directors, many associate directors, superintendents and about 400 volunteers ,that some of these volunteers are high school students that shows that the future generation is interested in their community and hopefully will continue living here in West Elgin and the County of Elgin to keep our traditions and heritage alive. The fair is for all ages from babies to our many seniors who still participate in entering their exhibits to just coming out and supporting the community as a life time tradition. We are submitting this letter and application with the hope to be considered for a grant for the 2021 year. In the past the County of Elgin has been very supportive and has recognized the importance of keeping the community of West Elgin and its rural traditions. We request an amount of $10,000.00 as indicated in the grant application. We had applied for a grant for 2020 fair but due to the situation with the Coronavirus we did not hold th our 166 fair, which was a huge disappointment to the board and the community, therefore we did not get any funding from the County this year. th So, going forward we are hopeful that we can host the 166 fair in 2021 and start up some of our fundraisers once we can use the Municipality building for our events. Due also to the virus our normal fundraisers where cut short in March so our funds for the 2021 year we have a huge shortfall going forward. Our mandate is to encourage agricultural awareness and promote improvement in the life of persons living in the agricultural community of West Elgin and the County of Elgin and encourage the youth of the community to participate in the agricultural societies of the future and to continue living in this wonderful municipality and county for futures to come. We also work with other services groups in West Elgin doing different fundraisers to benefit the community. Also, many of the local service groups in West Lorne and Rodney benefit from the local fair by having their food booths on site for the fair weekend. Also supporting local businesses in purchases made doing fundraisers and the fair. It is a benefit for everyone. Our main objective is the fair, everything we do from fundraisers to collecting for advertising in the prize book, corporate donators, sponsors donations for the different classes for exhibitors to better our fair and be competitive with other rural fairs so that we can keep agricultural alive and growing. We also offer our ambassador and, bursary program for our youth and do not forget our prince and princess stnd competition for the most points for entries in 1,2 and 3rds, which is quite an achievement for the youths chosen. It is also 4-H achievement awards day for the youth showing sheep. This gets our future adults interested in the community and participating in their heritage of community spirt. We where trying to become self-sustainable; we had added a few new fundraisers in 2019 but again due to the virus most of those have been on hold, we had got a couple of fundraisers in prior to March then since we could do the normal ones, we only got to do a couple of little fundraisers. The big objective is giving back to the community and to the great county and municipality we live in, we are all volunteers and we can not continue doing what we do without the on-going support from the many avenues of support we receive. The fair is a real community effort and truly belongs to the community of West Elgin. Our plans for the grant for 2021 if we are awarded it would be similar to 2019 and to expand on the youth programs because the youth is the future of West Elgin not just for the fair but for the local businesses and the community as a whole. The budget I have submitted was done in January when we thought everything was normal so we never redid it to reflect us not having a fall fair. We had also started our ad collecting, tractor pull donation and corporate donation so those that had paid decided to leave their money with us to put forward to the 2021 fair. I have enclosed: -2020 budget with up to date Financial Statements -2019 audit report from Silver Lake Accounting Firm (this was submitted at end of 2019 but I have included it again since we wouldn’t have another audit report until December 31, 2020. -application form -2019 budget and financials -I have requested a letter from the Municipality of West Elgin to show their support that we have received in the past I have not received it yet but will forward it as soon as I have it. Thanks again for you support and for letting us present this application for a consideration again for a 2021 grant. Janet Johnston Treasurer/Director Rodney Aldborough-Agricultural Society P.O.Box 130 Rodney ON N0L 2C0 Email: d.j.johnston.farms@hotmail.com 519-695-2930 Rodney Aldborough Agricultural Society Sorry I couldn’t get it to work on lines of the application provided so I hope you will accept this as our application. #1)-We are not-for-profit organization that has been in existent for 166 years. We have been maintaining the integrity of the rural fair in the Municipality of West Elgin. Our Board of directors, associate directors, superintendents and over 400 volunteers start the ground running as soon as the fair is finished and start planning on what worked, what didn’t work, how to improve for the next fair, what fundraisers we need to do to get the desired results we strive for. It is a community event and the community volunteer’s help out when they can. #2) We apply for grants, fundraisers, ad collection for the prize book, tractor pull donations mostly from local farmers, corporate sponsors from local business, class donations, an in kind donation from the Municipality of West Elgin. #3) We hold an agricultural fall fair that we work on planning for a full year as soon as the last fair is done. We hold monthly meetings to discuss what is going to happen, how we are going to support those decisions, set up sub committee so that we have all the bases covered for entertainment, food, education every aspect of the fair. The last 2 months before the fair we hold more frequent meeting to make everything run as smoothly as possible. #4) The fair is always the third weekend in September (Friday/Saturday/Sunday). We have set up the week of the fair and registration on the Thursday for all fair entries. I have included a prize book from 2019 fair to show activities. #5) Our attendance in 2019 was 1646 adults. We count as they come in the gate but the children under 12 are free so they are not counted coming in the gate. #6) We target the very young to the very old and every age in between. There is something for everybody. It is the only rural fair in the Municipality of West Elgin. It brings the community together and other surrounding areas in the County of Elgin and other people in other surrounding Municipalities attend. It has been a constant to the community for 166 years. This year when we couldn’t hold the fair it was event that the community was going miss attending and that they has been supportive that we can continue the tradition in 2021. #7) People attend year to year and what they are looking for and get is an old fashion county fair, with many homemade exhibits, the excitement of the red ribbon, animals- cattle, sheep, horses judging of all classes, tractor pull competitions sometimes lawn mower races then we end off with the demolition derby where else can you get a little bit of everything but in rural Ontario. #8) We have the Quad County Workshop come as a special outing for them with free admission and provide lunch as well. The grounds are accessible and so are the building and washrooms. With all our volunteers at fair time there is help available for those in need. So, we have never had any complaints about anything being inaccessible. We also have a couple of atv’s if someone needed a ride on the grounds. Our fair still has that safe, friendly, community minded event where everyone is willing to help another person. #9) With having to cancel this year event for sure our 2021 fair will look different. Depending on the status of restrictions we will have to offer some assurance to make the community feel safe to attend and bring their families and any of the surrounding areas are secure in visiting West Elgin. We will be looking at repeating activities with smaller groups to ensure more social distances. Depending on our revenue’s resources in 2021 this will Definitely control what we offer, and how we offer it. Hopefully since entertainment has been at a limit for 2020 that the community will just be happy to attend the Rodney Fair and would look forward to a safe rural fair that has been a success for the last 165 years. #9) A budget is attached- We receive an in-kind donation from the Municipality of West Elgin which is not listed on our budget either in revenue or expenses. Last year if we had, had a fair it would be around $2000.00. This $2000.00 isn’t just for the fair it includes paying for the cleaning of the recreation centre at fair time, man power for shutting the roads for the parade, then part of the money is for a band for the fish fry. We also have an agreement since 1948 that the buildings and fairground, bleachers, lighting, and washrooms are to be provided not as part of the in-kind donation but as part of the agreement. We also get a grant from the province for $3000.00 which is reflected on the budget, and our sponsorships are also reflected on the budget. We have about 400 volunteers during the setup and actual fair days -Some help at set up and tear down others help the whole time, or off and on during the week of the fair so it is hard to determine numbers of volunteer hours altogether. #10) attached 2019 financials, audited statements, and other notes #11) This funding from the County of Elgin is very critical for the 2021 year due to the set backs we received in 2020, the lack of fundraisers because of shut downs. Also, we depend on the community and local business for their continuing support whether in supplies or money and they are hurting also due to the shut downs in 2020 so their support may be less, due to they may not be able to afford to give the support that they gave in the past. It will cost us more to supply and instill safety measures if we are able to hold our fall fair as in more hand washing stations, more cleaners for the washrooms and building, masks for the directors and all the volunteers just to name a few. So, this year of all years your grant is very critical in how we proceed with what we can offer at our fall fair so we can make it a success and give the people of Elgin County a fair to remember after all the disappointment in 2020. #12) Our success is mostly measured by our gate attendance, our revenue taken in by all aspect of the fair. Also the feed back on Facebook and our website and the comments made by our local community. (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) Seniors DayinthePark – 2021 October 29, 2020 Dear Grant Review Committee, We are pleased to apply for a community grant for the Seniors Day (formerly Picnic) in the Park, a day out for seniorsat Pinafore Park, organized by local volunteers, scheduledforJuly 14, 2021. Legal name of Organization: Victorian Order of Nurses Canada - Ontario Branch - Middlesex- Elgin, 175 South Edgeware Rd, St. Thomas, ON N5P 4C4 519-637-6408 or 1-800-201-0909 Revenue Canada Charity status and provincial non-profit status: VON Canada Charitable Registration # 137508057RR001 Mandate of the Organization: TheSeniors’ Dayin the Park Committee is a volunteer-run committee of VON Middlesex-Elgin providing seniors with a free day of entertainment, and health and social education geared directly to seniors. Planned use for the grant: In July annually, the Seniors Dayin the Park provides seniors of our community withaccess to arts, culture, environment, heritage, recreation, lifelong learning and health activities through a partnership with the County of Elgin, City of St. Thomas and vendors that participate the day with their booths showcasing a wealth of information about goods and services available to our senior population throughout Elgin County. The grants from Elgin County will pay a portion of out-of-pockets costs for entertainment, advertising, lunches for volunteers, insurance, supplies, park rent and St. John’s Ambulance, as per the attached budget. Amount of grant request: $1500 Other sources of funding: $2,500 grant application to the City of St. Thomas, and the City also provides free bussing for disadvantaged seniors in St. Thomas to attend. Sponsorships and vendor booth rentals are budgeted to make up an additional $1,000. Throughout the year, VON supplies meeting space for the organizing committee and offers part-time administrative support pro bono for this project. Forecasted economic and social impact of the initiative: According to Healthy Aging, a Canadian Community Health survey, 80 percent of seniors are frequent participants in at least one social activity throughout the year. As the number of activities increase, the likelihood of beingunsatisfied with life decreases and the likelihood of feeling positive about their well-being rises. The Seniors Dayin the Parkprovidesseniors with a free day of entertainment and health and social education geared directly to their demographic. Each year the Seniors Dayin the Park draws1300 – 1500 seniors from Elgin County and St. Thomas but also from the surrounding areas such as London, Middlesex and Oxford Counties, resulting in increased tourism and revenue to local businesses. The Seniors Day also attracts several of our long-term care and retirement facilities for a fun-filled outing for their residents, to the beautiful Pinafore Park. The St. Thomas Seniors Centre, one of the food vendors at the event, generates income to support its programs serving seniors in St. Thomas / Elgin. We rely on donors to provide each participant with a reusable bag on entrance and any free coupons or giveaways we are able to secure. Many organizations or individuals provide a donation for the extensive door prize table attendees are eligible to win. Economic and social benefit are intertwined when it comes to vendors. In 2019the following organizations from Elgin County participated as vendors in the Seniors Day: County of Elgin – Archives County of Elgin – Library County of Elgin – Museum County of Elgin – Tourism Taoist Tai Chi – Port Stanley Elder Abuse – West Lorne Future plans to become self-sustaining: The organizing committee is requesting $1,500for 2021($1,000 less than in 2019). As the volunteer organizing committee develops reliable revenue streams, we plan to reduce this request to $1,000 in 2022, $500 in 2023 and $0 in 2024. Attached you will find a copy of our 2020 budget. Please contact our Treasurer Sherri Wilson at 519-637-6408 ext 227 if you have any question. Yours very truly, Brian May Chairperson, Senior Dayin the Park C\\O Sherri Wilson 175 South Edgeware Rd St. Thomas, ON N5P 4C4 (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) 0 $0 $3,000$3,000$2,000$2,000 $10,500 $12,000 $65,000$78,000 $86,000 $40,000$20,000 $173,500 $255,000 $375,000$375,000 Program Budget STESSH’s 2020 Budget (all three tiers - MCSS & City of St. Thomas) IncomeUnited Way Elgin-St. Thomas (amount received to support children’s advocate salary)Government fundingProgram FeesFundraising(grant writing, individual and corporate donations, events)Rent Income OtherTotal IncomeProgram and Operational ExpensesSalaries & BenefitsRent, Maintenance & UtilitiesBanking CostsFundraising, Marketing & CommunicationComputer ExpensesProgram Supplies & Professional ServicesTravel & InsuranceAdministration (misc. audit, phone, postage)Total ExpensesSurplus (deficit) somewhere else safe place is own homes - but sometimes the only Women have a right to be safe in their Toll Free: 1-877-396-2288 St. Thomas - Elgin -637-2288 . Second Stage Housing 519 able; secondstage.stessh@rogers.com Monday - Friday 8:30 a.m. - 4:30 p.m. We can be reached at 519-637-2288 or 100 Club The 100 Club is a planned giving initiative, which aims to get 100 individuals, families or groups to commit to making an annual donation of $120 or more to our agency. All it takes is a onetime sign up with a voided cheque or credit card and a minimum of $10/month. The objective is to generate sustainable funding for our programs for women and children leaving abusive relationships. Please contact us for more information or to sign up today! Bingo Worker Must be 18 years old and complete training prior to volunteering. Duties include cleaning tables in between games and greeting players. Donations Organizer Sort, organize and display various clothing and household items donated by our community for our residents. Tasks include unpacking items, tidying cupboards and shelves, recycling extra items to another donation centre in our community. We have a number of other volunteer opportunities availplease contact the office for more information. We offer educational resources and presentations upon request. emotional, , ase turn the page over to see how you can help Ple is as simple as making a phone call. . It sexual, verbal abuse or neglect for herself and her children experienced physical, psychological identified a need for ongoing support and counselling A woman who has: We accept referrals from agencies, professionals, or individuals Phone: 519-637-2288 Toll Free: 1-877-396-2288 Fax: 519-637-2213 Email: secondstage.stessh@rogers.com www.secondstagehousing.net Monday - Friday 8:30 a.m. - 4:30 p.m. For too many women and children, woman abuse is part of everyday life. Second Stage Housing plays a significant role working with other community supports to stop the violence and to assist in creating a safe future for women and children in Elgin County. Our mandate is to assist in the elimination of violence against women by addressing the social and cultural issues that allow violence to continue. . If you are being abused help is available safety plans, and independent living skills communication, non-violent problem solving, coping skills and self confidence safe place for women and children... Support group (psycho educational) Individual counselling supports to develop transition plans, Parenting supports Referrals and advocacy Support groups Individual support to develop skills such as personal safety, Recreational programs Referrals and advocacy A Our program provides transitional supports and safe housing to women with or without children, who are leaving abusive relationships. Our affordable, well-maintained twelve apartment complex offers a stable environment in which women may access a variety of supports to help them make long term plans for independent living. Information, support and practical resources are available to women regardless of age, colour, religion, education, economic status or ability, who have identified a commitment to move beyond the abuse. The longer-term support women receive while residing at Second Stage is intended to empower and enable them to live independently in our community, free from abuse (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) 1.)Tellusaboutyourorganization,includingdetailsofhowyourorganizationservesElginCounty,information aboutyourlegal status(not-for-profit,etc.,mandateormissionstatement),anddescriptionofthe implementationteam. 2.) How is your organization funded? 3.)Pleaseprovide a briefdescriptionoftheprogramorserviceyouareproposing,includingthestepsyouare takingtoensurea well-planned program orservice. 4.) Please provide details of key dates and scheduled activities for the program or service. 5.) How many people do you hope your program or service will reach? 6.) Who is your targeted audience and does it fill a need in the community? 7.)Pleasedescribehowwidelytheservicesareaccessibletothetargetpopulationandhowyou've alignedresources accordingly 8.)Howwillyourprogramorserviceensureaccessibilityandaccommodateincreasedparticipation(i.e. personswith disabilities)? 9.)Whathaschangedaboutyourprogramorservice?(e.g.howwillyoubuildonyoursuccess,growyourreach, enhancethe qualityofyourofferingstoimproveyoursustainabilitywithnewfeatures,programs,services, outreachmethodsorrevenue sources? 10.) How will you measure your success? 13.) Why is this funding critical to your operations? Please be as specific as possible. 14.) Please describe the ways you will measure your success. Application Checklist: I acknowledge that the County's investment is not to exceed 50% of the total for the program or service for the calendar year and understand that my application will be posted to the County's website and shared with the RIPA Committee and Elgin County Council. I have reviewed the Terms and Conditions and understand that if my application is successful, I agree to abide by the Terms and Conditions. I understand that all materials that are submitted as part of this application and the final report will be shared publicly to ensure accountability and transparency. I am not a County of Elgin employee, Councillor or lower-tier municipality in Elgin County. I understand I may be required to provide a presentation to the Rural Initiatives and Planning Advisory Committee to discuss my application. Approved Budget for 2020-2021 Fiscal Year - Ώ - - - -- - - - - - (* request should represent no more than 50% of the total program or service budget and must not exceed $10,000) I acknowledge that the County's investment is not to exceed 50% of the total for the program or service for the calendar year and understand that my application will be posted to the County's website and shared with the RIPA Committee and Elgin County Council. I have reviewed the Terms and Conditions and understand that if my application is successful, I agree to abide by the Terms and Conditions. I understand that all materials that are submitted as part of this application and the final report will be shared publicly to ensure accountability and transparency. I am not a County of Elgin employee, Councillor or lower-tier municipality in Elgin County. I understand I may be required to provide a presentation to the Rural Initiatives and Planning Advisory Committee to discuss my application. : Elgin County Tourism Directional Signage Grant Application Non-profit organizations applyingfor a $150tourism signage grantper sign, from Elgin County Council must: 1.Qualify asa tourism operation, as listed in Appendix “A” of the Tourism Signage Policy (Please Contact Lindsey Duncanlduncan@elgin.caor call 519-631-1460 ext. 164for a copy of this policy or look under “Tourism Member” on www.elgintourist.com). 2.Submit proof of being a non-profit tourism operation, and certification showing registration as a non-profit entity, and/or provide satisfactory evidence with the application. 3.Belocated in Elgin County. 4.Must be a member of Elgin County Tourism 5.Submit this application to The County of Elgin, Economic Development, 450 Sunset Dr. , St. Thomas, ON , N5R 5V1 *Please note that whether or not an applicant is successful in obtaining this grant will be determined by Elgin County Council at a Council Meeting* Port Burwell Periscope Playhouse Inc. LegalName of Organization: Karen Bechard Contact Person: Board of Directors -Vice-President Contact Person Title: Non-profit Registration: 793657-5 42 Wellington St., Full Business Address: PO Box 149 Port Burwell ON N0J 1T0 Phone: (519)282-6691 Contact Information: Email: Periscopeplayhouse@outlook.com 29October 2020 Date of Application: Describe your non-profit organization’s contribution to tourism in Elgin County. Port Burwell Periscope Playhouse Mission: “We are a not-for-profit corporation dedicated to promoting and facilitating local theatre performances and cultural activities that enrich the community, while supporting and enabling community involvement and engagement in a positive, innovative and inspirational way.” The Playhouse attracts visitors from all over Southwestern Ontario and surrounding areas, including Waterloo, Milton, Stratford and Windsor. Since our incorporation in 2011, we have become popular at attracting patrons who come for plays and music events that have equated to increased business to other businesses in Port Burwell including five restaurants in town and two established bed and breakfast establishments. We share our community with the Port Burwell Provincial Park and a beautiful family friendly public beach that draws thousands of visitors to Port Burwell each season. Visitor’s often plan to have lunch or dinner prior to attending the playhouse or simply take a drive down to the public beaches and take in what Port Burwell has to offer. Explainyour organization’s signage requirements, includingwhy your organization requires directional tourism signage, where your organization would like these signs to be erected. *Note: not-for-profit organizations can apply for up to 2 signs.* Port Burwell Periscope Playhouse is striving to continue theupward trendof attracting visitors to Elgin County. However, we feelthere is a need to incorporate signs along Elgin County roads that will advertise the Playhouse and provide direction for those not familiar with Elgin County. We have been told by some first time patrons to the theatre that they had no idea we were in Port Burwell. We would like to increase awareness of our existence on two county roads that will make travellers aware and guide them to Port Burwell. In addition, we have been closed since March 2020 due to COVID-19. We are working on re-opening in May 2021 with solid business strategies and achievable goals. The signage would very much assist us in ensuring there is awareness that we are in existence and open in 2021. Thisgrantrequestwillassistusfinanciallysoourcurrentfundscanbeusedtocover ourre-openinginMay2021. operationalcostsoverthewinterleadingupto Onelocation(seeattachedapplicationwithphotos)isonCountyRoad73inthe TownshipofMalahidejustnorthofthehamletofCopenhagen.Thisiskeyinadvising travellerstheyneedtoturnleft(east)onNovaScotiaLine(CountyRd42).The requestedsignagewouldalignwithexistingsignagedirectingtravellersto Port Burwell’sProvincialParkandtheHMCS OjibwaMuseum. ThesecondlocationwouldbeforNova ScotiaLineinPortBurwellnearthebridgeat RobinsonStreet(Hwy19).Thiswillassistindirectingtravellerstoturnrightatthe“T” intersectiononthebridge. Seeattachedphotosofcurrentsignageatrequestedlocations.Notsureifitwouldbe possibletoplacea ontheNovaScotialinesignage? Re: Funding for community groups and service clubsaffected by pandemic ResolutionNo. 2020.35.16 Moved by:Deputy Mayor Hegadorn Seconded by:Councillor Porter