03 - November 21, 2019 Terrace Lodge Redevelopment Fundraising Committee Agenda Package
Meeting: Terrace Lodge Redevelopment Fundraising Committee
Date: October 29, 2019
Time: 2:00 pm
Location:Terrace Lodge Long Term Care Home, Chapel
Attendees: Dominque Giguère,Township of Malahide
Pete Barbour, Town of Aylmer
Kay Haines, Terrace Lodge Auxiliary
Muriel Carrel, Community Member
Ruth Anne Perrin, Community Member
Staff: Julie Gonyou, Elgin County Chief Administrative Officer
Michele Harris, Director of Homes and Seniors Services
Lisa Penner, Administrator, Terrace Lodge
Tanya Noble, Manager of Program and Therapy Services
Jenna Fentie, Legislative Services Coordinator
Regrets: Fiona Roberts, Municipality of Central Elgin
Susan Chilcott, Municipality of Bayham
DRAFT MINUTES
1.Call to Order
th
day of October, 2019 at
The Terrace Lodge Redevelopment Fundraising Committee met this 29
Terrace Lodge, in the Chapel. The meeting was called to order at 2:00 p.m.
2.Review of Agenda
Moved by: Kay Haines
Seconded by: Dominique Giguère
Resolved that the agenda for October 29, 2019 be approved.
-Motion Carried.
3.Appointment of Chair
Moved by: Muriel Carrel
Seconded by: Ruth Ann Perrin
Resolved that Dominique Giguère be appointed Chair of the Terrace Lodge Redevelopment
Fundraising Committee.
-Motion Carried.
4.Adoption of Minutes
Moved by: Pete Barbour
Seconded by: Kay Haines
Resolved that the minutes from the July 11, 2019 meeting be adopted.
-Motion Carried.
5.Review of Donations Policy
The Committee reviewed the Draft Donation/Gift Acceptance Policy. This policy provides a process
by which donations are accepted and does not limit the sources of donations.
Moved by: Ruth Ann Perrin
Seconded by: Pete Barbour
Resolved that the Committee reviewed and provided feedback on the Donation/Gift Acceptance
Policy and recommended that the draft policy be forwarded to Elgin County Council for review and
approval.
-Motion Carried.
6.Presentation: Michele Harris
a.Terrace Lodge Redevelopment Project Update
b.Butterfly Homes Tour Recap
Terrace Lodge Redevelopment Project Update
Michele Harris, Director of Homes and Seniors Services, informed the committee that the preliminary
plan for the Terrace Lodge Redevelopment Project was submitted to the Ministry in August 2019. Work
with the architect is ongoing, and the timeline remains on track.
Muriel Carrel inquired about the location of the second elevator, and Michele clarified that the elevator
will be off of the staff parking lot and will be in close proximity to the kitchen. The elevator will go
directly to the serveries on each floor and will provide efficiencies for staff as well as more mobility for
residents.
Butterfly Homes Tour Recap
Michele Harris provided an overview of the Butterfly Care Model and shared photos and observations
from a recent tour of Malton Village Long-Term Care Home. The tour was attended by four (4) Elgin
County Councillors, as well as multiple staff members. The presentation highlighted the statistics of
people living with dementia, features of the Butterfly Care Model, as well as potential fundraising
opportunities (see presentation material attached).
Michele shared two videos showcasing the Butterfly Care Model and the ABBY program. The videos can
be accessed through the links below.
Butterfly Home video link https://www.youtube.com/watch?v=ge6D7XdhflQ
Abby short video link http://www.ambientactivity.com/abby/
7.Visioning
a.Fundraising Goal (big ticket items):
The Committee directed staff to create a draft gift registry style catalogue of value-added items for the
next meeting. The catalogue will include items with pricing in order to develop enthusiasm from
prospective donors. Staff will also provide costing information for printing the catalogues, website etc,
and a proposal for the Terrace Lodge Redevelopment Steering Committee seeking funds to support the
initiative.
b.Meeting Structure and Staff Deliverables
Staff will continue to prepare agendas, send meeting invitations, with committee members able to
submit agenda items. Staff will provide floor plans at the next meeting, and will continue to provide
significant project updates (i.e. pricing or scheduling changes) as necessary.
8. New Business
None.
9.Next Meeting Date
Meetings will be held once a month, as much as possible. The next meeting will be held on Thursday,
November 21, 2019 at 3:30 p.m. Committee members are invited to attend a fundraising webinar before
the meeting from 1pm-3pm. Details will be sent out via email. A survey will be sent out with options for
future regular meetings (i.e. first Wednesday of the month, etc.)
10.Adjournment
Moved by: Pete Barbour
Seconded by: Kay Haines
Resolved that the meeting adjourn at 3:45 p.m. to meet again on November 21, 2019 at 3:30 p.m.
-Motion Carried.
________________________________________________
Chair.
utterfly Home Tour
B County of Elgin Homes and Seniors Services
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health/services/publications/diseases
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https://www.canada.ca/en/public
Source: October 24, 2019 conditions/dementia.html
Dementia including Alzheimer's disease Dementia is the loss of mental function affecting daily activities, caused by brain diseases and brain injuries. Alzheimer's disease is the most
common cause of dementia.
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health/services/publications/diseases
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https://www.canada.ca/en/public
memory lossjudgement and reasoning problems
Symptoms can include:••changes in behaviour, mood, and communication abilitiesWith a growing and aging population, we will see more Canadians living with dementia, including Alzheimer's
disease.Source: October 24, 2019 conditions/dementia.html
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9% in 10
every hour.
health/services/publications/diseases
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2017), of people 65+:
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https://www.canada.ca/en/public
women.
cause mortality rate in seniors with diagnosed dementia is 4.4
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are
seniors are diagnosed with dementia
Over 432,000 seniors live with diagnosed dementia.2/3The percentage of seniors living with dementia increased byyears.9The risk of being diagnosed with dementia doubles with every 5
year increase in age, between the ages of 65 and 84.The alltimes higher than that of seniors without.
Source: October 24, 2019 conditions/dementia.html
According to national data (2016••••••
County of Elgin Homes and Seniors Services
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health/services/publications/diseases
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Source: October 24, 2019 https://www.canada.ca/en/publicconditions/dementia.html
County of Elgin Homes and Seniors Services
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B MThursday, August 22, 2019A 4 County of Elgin CouncillorsCAO, County of ElginDirector of Finance, County of ElginDirector of Homes and Seniors Services, County of ElginAdministrator,
Terrace LodgeManager of Program and Therapy Services, County of Elgin Homes
County of Elgin Homes and Seniors Services
term care homes.
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In 2017 the Peel Region entered into an agreement with U.K. Dementia Care Matters, founded by Dr. David Sheard, to introduce the Butterfly Care model into the 25 bed Dementia Unit at
the Malton Village LTCH. Based on the program’s success, Peel County Council approved $1.3 million in funding in the 2019 budget to expand the program to their other longThe Region
of Peel enhanced staffing by 25% at Malton Village to support this Program.
Source: September 3, 2019 Dementia Care Matters Website www.dementiacarematters.com.
County of Elgin Homes and Seniors Services
like environments and daily
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The Butterfly model of compassionate care emphasizes a transformation in the way residents are cared for, with a focus on their emotions and the creation of homeactivities they enjoyed
earlier in life.Source: September 3, 2019 Dementia Care Matters Website www.dementiacarematters.com.
County of Elgin Homes and Seniors Services
Dementia Care Matters has developed an approach using the metaphor of a butterfly. Staff who “get it”, know in their heart that quality of life matters.They learn how to look, sound
and feel like butterflies at work. Being natural in dementia care involves flitting between people, being still, connecting, creating colour and changing moments.Source: September
3, 2019 Dementia Care Matters Website www.dementiacarematters.com.
County of Elgin Homes and Seniors Services
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Reduction of antipsychotics from 34% to 10%Reduction in responsive behaviors to zero (0) for resident to resident; and, a significant reduction from resident to staffUnintended weight
loss reduced to zero (0)Reduction in fallsUnintended increase in functional abilities, eating, dressing and communicationIncreased staff moral and decreased staff sick time
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Communal Family Dining.Memory Care areas were not locked.Paint colours (colour blocking) visually separated areas of the home.Great effort was made to ensure each resident’s individual
interests were reflected in décor.All staff utilized the Butterfly model of care through their particular discipline / role
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http://www.ambientactivity.com/abby/
http://www.ambientactivity.com/abby/
Source: October 24, 2019 Ambient Activity Website
Meet Abby by Ambient Activity
County of Elgin Homes and Seniors Services
An inviting entrance to the home, utilizing google map imaged wall décor.
County of Elgin Homes and Seniors Services
Personalized entrance to individual “rooms”Created from photographs of individuals front doors
County of Elgin Homes and Seniors Services
Entrance area “mud room” reflects the seasons
County of Elgin Homes and Seniors Services
Areas are decoratedbased on individual interests, to encourage a feeling of familiarityincluding past and current roles, interests and meaningful experiences
Individualized introduction to staff posted in the entrance.Encouraged a feeling of family, comfort and familiarity.The staff shared that they believe this has resulted in a decrease
in concerns in the home and enhanced quality of life.
A “ word cloud” reflects an individuals many abilities, interests and personal traits. Word Clouds are posted in or outside individuals rooms / homes.
Creative ways in which the Butterfly Model encourages normalizing functional items in the home
Wall murals and door decals were utilized to created themes spaces, camouflage doors and create a stimulating environment
A focus on an interactive dining experience which features family style dining based on individual resident needs and promoting independence and choice.
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Fitness
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https://www.pinterest.ca/pin/266416134193337440/
Source: October 28, 2019
Outdoor Leisure Opportunities
people.html
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Fitness
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spielgeraete.de/older
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Source: October 28, 2019
Outdoor Leisure Opportunities
people.html
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Games
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Game area, horseshoes, bocce ball
spielgeraete.de/older
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https://www.richterhttps://www.pinterest.ca/forevergreens/
Source: October 28, 2019 Source: October 28, 2019
Outdoor Leisure Opportunities
people.html
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Music
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spielgeraete.de/older
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Outdoor Leisure Opportunities
backyard/
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Source: October 28, 2019 Source: October 28, 2019
Outdoor Leisure Opportunities
Duet Wheelchair Bicycle
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http://www.frankmobility.com/duetfeat.php
Outdoor Leisure Opportunities Source: October 28, 2019
Horticulture
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Bobier Villa Raised Accessible Garden Truggs
Outdoor Leisure Opportunities
shop.co.uk
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https://www.bin
Wheelchair Tables
Source: October 28, 2019
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https://www.rehabmart.com
Outdoor Leisure Opportunities Source: October 28, 2019
eld/
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Seating
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https://locallove.cahttps://www.pinterest.ca/outwoodcare/prevent
Outdoor Leisure Opportunities
Source: October 28, 2019 Source: October 28, 2019
patio
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covered
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shed
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freestanding
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storage
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pavilions/
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projects/large
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Outdoor Leisure Opportunities
Source: October 28, 2019 https://shedsunlimited.net/blog/choosingSource: October 28, 2019 https://www.herzigrenovations.com/recentSource: October 28, 2019 https://everythingoutdoorshouston.com/per
golas
Family Dining Room
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https://ugmindia.com/v36641D/5iC1chttps://www.pinterest.ca/morrisonhomes/https://www.poliwords.com/h2717V/
Indoor Fundraising Opportunities Source: October 28, 2019 Source: October 28, 2019 Source: October 28, 2019
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systems
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shelving
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Furniture
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sound
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storage
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book
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Supplies/Church
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category/portable
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https://www.pinterest.ca/pin/502362533418579332/?lp=truehttps://www.concordiasupply.com/Churchhttps://www.treskechurchfurniture.com/info/hymnhttps://www.audiodynamix.com/product
Indoor Fundraising Opportunities Source: October 28, 2019 Source: October 28, 2019 Source: October 28, 2019 Source: October 28, 2019
Gift Shop
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Indoor Fundraising Opportunities Source: October 28, 2019 https://pinterest.com / Elgin Manor Gift Shop Photo
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County of Elgin Homes and Seniors Services
Curtis van Kasteren 519.671.1484
Curtisvk@gmail.com www.ğƭƷǒƷĻķĻƭźŭƓƭƷǒķźƚƭ͵ĭƚƒ
Design Proposal:
Elgin County Website - New Homes Webpage:
Terrace Lodge Fundraising Committee
November 19, 2019
New e-commerce webpage for Elgin County Homes
450 Sunset Drive St. Thomas, ON N5R 5V1
Tel: 519-631-1460 Ext. 138
Attention: Brian Masschaele
Quotation No: 111919-01.rv0
49946 College Line. Aylmer
ON Canada N5H 2R3
Curtis van Kasteren 519.671.1484
Curtisvk@gmail.com www.ğƭƷǒƷĻķĻƭźŭƓƭƷǒķźƚƭ͵ĭƚƒ
Astute Studios is pleased to submit a proposal to create an additional webpage in the
Homes subsection of the Elgin County website. This page will be designed to address the needs
and requirements of the Terrace Lodge fundraising committee. The newly developed webpage
will serve as a platform to sell items via listings as a fundraising method. It is the goal of Astute
Studios to deliver timeless, smart design and technical solutions in a way that is both creative
and efficient. In doing so we hope that word will spread about our services as well as an
increased market awareness in the product design industry. It is our goal to deliver quality
design solutions on time, every time. By taking this goal seriously it not only benefits the client,
but the company as well through client loyalty and the privilege to solve future design solutions
that clients face.
Scope of the Project
Design and create a standalone e-commerce webpage for the Terrace Lodge fundraising
Committee. It will be directly linked to the Elgin County Homes subsection of the Elgin County
Website. Project Requirements:
Creation of new webpage:
Description: Create and integrate a new webpage for the Terrace Lodge Fundraising
Committee and link it to their respective subsection of the Elgin County Website.
o A main page that includes their - aka, general information
about the campaign
o The equivalent to an online shopping page that lists a variety of items (with
o The ability to add / subtract items based on availability.
o Secure options to pay (PayPal/credit)
o This page will integrate into the Elgin County Homes section of the website and
should follow similar branding as the rest of the Homes subsection and Elgin
County website as a whole.
49946 College Line. Aylmer
ON Canada N5H 2R3
Curtis van Kasteren 519.671.1484
Curtisvk@gmail.com www.ğƭƷǒƷĻķĻƭźŭƓƭƷǒķźƚƭ͵ĭƚƒ
Project Phases and Costs
SINGLE PHASE PROJECT Homes Webpage Creation & Integration
Written and signed approval required from client to begin work on the project as well as
the provision of all content that must be present on the webpage.
Delivery: March/April 2020
Cost: $1250
49946 College Line. Aylmer
ON Canada N5H 2R3
Curtis van Kasteren 519.671.1484
Curtisvk@gmail.com www.ğƭƷǒƷĻķĻƭźŭƓƭƷǒķźƚƭ͵ĭƚƒ
Terms
Payment Terms
o Prices quoted in Canadian Dollars. Upon acceptance of this proposal, work is to
commence upon receipt of the following:
o Initial Payment $0
o Invoices for each Phase will be issued upon completion
o Payment for each phase to be made within 5 business days of invoice
o Design fees valid for 30 days from date of issue
Costs not included
o Travel
o Disbursements
o Additional meetings
o Shipping fees
o Etc.
Requirements
o Webpage content (text)
o Digital files & any additional resources
Change Orders
o Work change orders will be issued for additional scope of work and changes
requested after approval of plans or commencement of work. WCOs include a
description of the change/addition requested, estimated additional costs and
changes to work schedules/project completion. Client's signature is required on
WCOs to proceed with changes/additions.
Billable Items
o In addition to the fees and costs estimated herein, costs incurred for all out-of-
pocket expenses (OOPs) are billable (at cost/with a markup of 10%). Wherever
applicable, state and local sales taxes will be included in Billable Items.
49946 College Line. Aylmer
ON Canada N5H 2R3
Curtis van Kasteren 519.671.1484
Curtisvk@gmail.com www.ğƭƷǒƷĻķĻƭźŭƓƭƷǒķźƚƭ͵ĭƚƒ
Purchasing
o All purchases made on client's behalf will be billed to client. In all cases, such
prices will reflect a (markup) of 10%. Charges for sales tax, insurance, storage,
shipping & handling are additional to the price of each purchase. In the event
client purchases materials, services, or any items other than those specified by
the designer, the designer is not liable for the cost, quality, workmanship, or
condition of such items.
Termination
o Client and designer may terminate project based upon mutually agreeable terms
to be determined in writing either prior to signing of this proposal, or within the
final client-designer contract.
Intellectual Rights and Ownership
o Upon full payment of all project fees and costs due, the following rights to the
use of the designs, including drawings, specifications, models, and prototypes,
transfer to client, as noted.
Indemnification
o Designer makes no additional warranty, guarantee, or any other assurances,
other than those provided by suppliers, vendors, or manufacturers of products
and/or services.
49946 College Line. Aylmer
ON Canada N5H 2R3
Curtis van Kasteren 519.671.1484
Curtisvk@gmail.com www.ğƭƷǒƷĻķĻƭźŭƓƭƷǒķźƚƭ͵ĭƚƒ
Acceptance
Your signature below indicates acceptance of this design proposal, and entrance into a
contractual agreement with Astute Studios beginning on the date of signature.
Astute Studios
Representative: Curtis van Kasteren, Owner/Operator Astute Studios
Signature: _________________________________
Date: ________November 19, 2019___________
Elgin County Website New e-commerce webpage for Elgin County Homes
:: Representative: Brian Masschaele ::
:: 450 Sunset Drive St. Thomas, ON N5R 5V1 ::
:: Tel: 519-631-1460 Ext. 138 ::
Signature: ___________________________________
Name: ___________________________________
Date: ___________________________________
49946 College Line. Aylmer
ON Canada N5H 2R3