03 - March 11, 2020 Terrace Lodge Redevelopment Fundraising Committee Agenda Package
1
Meeting: Terrace Lodge Redevelopment Fundraising Committee
Date: February 12, 2020
Time: 3:00 p.m.
Location:Terrace Lodge Long Term Care Home, Chapel
Attendees: Dominique Giguère, Township of Malahide
Fiona Roberts, Municipality of Central Elgin
Pete Barbour, Town of Aylmer
Kay Haines, Terrace Lodge Auxiliary
Muriel Carrel, Community Member
Ruth Anne Perrin, Community Member
Staff: Michele Harris, Director of Homes and Seniors Services
Lisa Penner, Administrator
Tanya Noble, Manager of Program and Therapy Services
Megan Shannon, Legislative Services Coordinator
Regrets: Susan Chilcott, Municipality of Bayham
MINUTES
1.Call to Order
th
The Terrace Lodge Redevelopment Fundraising Committee met this 12day of February, 2020 at
Terrace Lodge, in the Chapel. The meeting was called to order at 3:04 p.m.
2.Review of Agenda
Moved by: Fiona Roberts
Seconded by: Ruth Anne Perrin
Resolved that the agenda be approved as presented.
-Motion Carried.
3.Adoption of Minutes – January 8, 2020
Moved by: Pete Barbour
Seconded by: Kay Haines
Resolved that the minutes from the meeting held on January 8, 2020 be approved.
2
-Motion Carried.
4.Prospective Donors/Organizers
The Committee reviewed the Prospective Donors spreadsheet (spreadsheet attached). The
Committee discussed organizing the spreadsheet into separate tabs for municipalities within
and outside of Elgin County. (E.g., Tillsonburg, St. Thomas, etc.) The Committee also discussed
organizing the spreadsheet into separate columns for businesses, grant programs, service
groups, schools, individual persons, etc. Tanya Noble explained that she compiled her list
through the Aylmer & Area Chamber of Commerce business directory and suggested compiling
others. (E.g., Port Stanley BIA, St. Thomas Chamber of Commerce, etc.) Tanya will email Megan
the list of service groups that come to the Homes to add to the spreadsheet. Michele Harris
suggested adding local physicians and service providers in the area to the spreadsheet. Michele
also wondered if it would be appropriate to contact previous residents of the Homes family
members and will follow-up with Brian Masschaele regarding this.
The Committee discussed creating an editable working document for all members to use
moving forward. Megan will continue to email the spreadsheet to the Committee for the time
being. Megan will mail the revised spreadsheet to Kay, Muriel, and Ruth Ann. The Chair
emphasized how important tracking the spreadsheet will be throughout the campaign.
Methods of approach to fundraising discussed – mailer, phone call, email, one to one,
presentations, fundraiser challenges. The Chair suggested creating kits (e.g. “coffee kit”,
“presentation kit” and “stand alone kit”) to promote the fundraising campaign within Elgin
County. Tanya suggested promoting the campaign at libraries, events, and trade shows in the
area. The Committee agreed with this idea. Michele advised that the Economic Development
and Tourism Services department may be able to help the Committee with which events or
trade shows information could accompany Economic Development & Tourism staff members.
Michele will follow-up with Alan Smith regarding this.
Action Items
1.Megan to organize the spreadsheet into separate columns and tabs regarding the items
discussed above, and email and mail revised spreadsheet to Committee members.
2.Tanya to email Megan the list of service groups that come to the Homes to add to the
spreadsheet.
3.Megan to add Elgin County business directory to the spreadsheet.
3
4.Michele to follow up with Brian Masschaele and Alan Smith regarding items discussed above.
5.Fiona to contact St. Thomas Chamber of Commerce regarding their business directory.
5.Member Recruitment Update
The Chair deferred this item to the March 11, 2020 meeting. Julie Gonyou will create a draft
letter outlining the Terms of Reference for additional representatives to join the Committee.
6.Items List & Cost Update – Fundraising Spreadsheet
The Committee reviewed the updated Fundraising spreadsheet regarding items that have
significant, long term operational cost implications, such as software license subscriptions.
Michele advised the Committee that these items were in blue. Michele also advised that the
price adjustments were in red. Michele to finalize the spreadsheet and forward to Megan who
will send out the updated Fundraising spreadsheet with the minutes. The Committee suggested
additional potential items to be added to the spreadsheet, including weighted blankets and
possible swing chairs.
7.Proposal to Steering Committee: Correspondence – Update
The Chair advised the Committee that she will be attending the next Steering Committee
meeting to provide an update on the activities of the Fundraising Committee on March 10,
2020.
8.Other Business
None.
9. Next Meeting Date
Wednesday, March 11, 2020 at 8:00 a.m. at the Terrace Lodge Chapel. Calendar invitations have
already been sent.
10. Adjournment
Moved by: Fiona Roberts
Seconded by: Kay Haines
4
Resolved that the meeting adjourn at 4:15 p.m. to meet again on Wednesday, March 11, 2020 at
8:00 a.m.
-Motion Carried.
Michele Harris,Domingue Giguère,
Director of Homes and Seniors Services. Chair.
5
Notes
Address
115 Talbot Street West Aylmer, Ontario N5H 1J699 Talbot Street West, Aylmer, Ontario N5H 1J6350 John Street South Aylmer, Ontario N5H 2E2657 John Street North Aylmer, Ontario N5H 2B6587
John Street North Aylmer, Ontario N5H 2B649 Beach Street East Aylmer, Ontario N4H 2R3109 Talbot Street West Aylmer, Ontario N5H 1J6188 Talbot Street West Aylmer, Ontario N5H 1K151 Talbot
Street East Aylmer, Ontario N5H 1H351 Talbot Street East Aylmer, Ontario N5H 1H3220 Talbot Street East Aylmer, Ontario N5H 1H725 Centre Street Aylmer, Ontario N5H 2Z4115 Pine Street
East Aylmer, Ontario N5H 1N6390 Talbot Street East Aylmer, Ontario N5H 1J5139 Pine Street East Aylmer, Ontario N5H 2R929 John Street Aylmer, Ontario N5H 1A730 Progress Drive R.R. #
4 Aylmer, OntarioP.O. Box 162, Aylmer, ON, N5H 2R958 Beech St., Aylmer, ON, N5H 1A130 Talbot Street East Aylmer, Ontario N5H 1H420 Talbot Street East Aylmer, Ontario N5H 1H430 Queen
St., Aylmer, ON, N5H 1Z330 Queen Street West Aylmer, Ontario N5H 1Z3258 Talbot Street East Aylmer, Ontario N5H 1H7P.O. Box 131, Aylmer, ON, N5H 2R9257 John Street South Aylmer, Ontario
N5H 2C939 Talbot Street West Aylmer, Ontario N5H 1J6Aylmer, Ontario N5H 3H6421 Talbot Street West Aylmer, Ontario N5H 1K8300 Talbot Street West Unit #1 Aylmer, Ontario N5H 1K2101 Sydenham
Street East Aylmer, Ontario N5H 1L475 Talbot Street West Aylmer, Ontario N5H 1J69462 Tower Road, St. Thomas, ON, N5P 3S7Belmount, ON9236 Springwater Road69 Treelawn Ave Aylmer, Ontario
N5H 2J768 Anne Street Aylmer, Ontario N5H 3A26830 Springfield Rd730 Talbot St. W., Aylmer, ON15/17 Talbot Street East Aylmer, Ontario N4H 1H32180 Yonge Street Toronto, Ontario M4P 2V852999
John Wise Line, Aylmer, ON, N5H 2R552 Talbot Street East Aylmer, Ontario N5H 2N422 Talbot Street East Aylmer, Ontario N5H 1H4284 John Street South Aylmer, Ontario N5H 2E251631 Calton
Line, #RR6, Aylmer, ON, N5H 2R570 Beech St. E. Aylmer, ON, N5H 3H651464 Pressey Line 33 Talbot Street West Aylmer, Ontario N5H 1J618 John Street South Aylmer, Ontario N5H 2C2325 John
Street North Aylmer, Ontario N5H 2B643841 Talbot Line, St. Thomas, ON119 Sydenham Street East Aylmer, Ontario N5H 1L4202 John Street North Aylmer, Ontario N5H 2B3279 Elm Street Aylmer,
Ontario N5H 3H328 Farmington Ave Aylmer, Onatrio N5H 3E429 Talbot Street East Aylmer, Ontario N5H 1H3261 Talbot Street West Aylmer, Ontario54977 Jackson Line, Vienna, ON, N0J 1H0287
Talbot Street West Aylmer, Ontario N5H 1J917 King Street Aylmer, Ontario Head Office 19 Queen St. St. Thomas, Ontario 26 Beech Street West Aylmer, Ontario N5H 1A126 Beech St., Aylmer,
ON, N5H 1A1 6 Oak Street Aylmer, Ontario#RR6, Aylmer, ON62 Talbot Street East Aylmer, Ontario N5H 1H4
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West Aylmer, Ontario5064 Imperial Line, Aylmer, ON, N5H 2R1Spruce St. W., Aylmer, ON, N5H 1B494 Fourth Avenue Aylmer, Ontario N5H 2L130 Talbot Street East Aylmer, OntarioP.O. Box 23009,
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