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06 - September 28, 2020 Terrace Lodge Redevelopment Fundraising Committee Agenda Package Terrace LodgeRedevelopment FundraisingCommittee AGENDA Date: Monday, September 28, 2020 Time: 7:00 p.m. Location: South Dorchester Community Hall 1. Call to Order 2. Review of Agenda 3. Adoption of Minutes: August 24, 2020 Meeting 4. Update on Design Process election of Campaign Title 5. S e for Support 6. Cas 7. Pre-Campaign Donors: Goals for December 1 8. Update on Outreach to Andrew Gunn 9. Other Business 10. Next Meeting 11. Adjournment Meeting: Terrace Lodge Redevelopment Fundraising Committee Date: August 24, 2020 Time: 3:30 p.m. Location: Port Bruce Pavilion Attendees: Dominique Giguère, Deputy Mayor – Township of Malahide Kay Haines, Terrace Lodge Auxiliary Peter Barbour, Councillor – Town of Aylmer Ruth Anne Perrin, Community Member Kay Haines, Community Member Jim Jenkins Community Member Richard Kisuule, Community Member Jamie Chapman,Community Member Staff: Michele Harris, Director of Homes and Seniors Services Tanya Noble, Manager of Program and Therapy Services Katherine Thompson, Supervisor of Legislative Services and Community Relations Regrets:Julie Gonyou, Chief Administrative Officer Fiona Roberts, Municipality of Central Elgin Muriel Carrel, Community Member DRAFT MINUTES 1.Call to Order th The Terrace Lodge Redevelopment Fundraising Committee met this 24 day of August,2020at the Port Bruce Pavilion. The meeting was called to order at 3:32 p.m. 2.Introductions Since the Committee last met, County Council approved the appointment of three (3) new members to the Committee: Richard Kisuule, Jamie Chapman and Jim Jenkins. These members introduced themselves to existing members and staff supports. 3.Review of Agenda Councillor Giguère asked to add a discussion about reaching out to Andrew Gunn to “New Business” and asked that that a motion be introduced to officially appoint Jamie Chapman as a Community Member instead of a Council Representative as the Committee Terms of Reference only allow for one (1) representative per Local Municipal Council. Moved by: Kay Haines Seconded by: Ruth Ann Perrin Resolved that the agenda be approved as revised. -Motion Carried. 4.Adoption of Minutes – June 25,2020 Moved by: Pete Barbour Seconded by:Ruth Ann Perrin Resolved that the minutes from the meeting held on June 25, 2020be approved. -Motion Carried. 5.Motion to Accept a Community Member Councillor Jamie Chapman agreed to be appointed to the Committee as a Community Representative instead of a Council Representative in accordance with the Committee’s Terms of Reference. The Committee welcomed Ms. Chapman. Moved by: Pete Barbour Seconded by: Kay Haines Resolved that Jamie Chapman be appointed to the Terrace Lodge Redevelopment Fundraising Committee as a Community Member. - Motion Carried. 6.Terrace Lodge Redevelopment Update TheDirector of Homes and Seniors Servicespresented a report updating the Committee on activities and progress of theRedevelopment Steering Committeeincluding Elgin County Council’s decision to incorporate design changes to address COVID-19concerns including oxygen, negative pressure rooms, dining room revisionsas decided at the August 11, 2020 Council meeting. Ground breaking is scheduled for December. 7. Campaign Timelines – Kick-off Councillor Giguère informed the Committee that she had met with the Redevelopment Steering Committee Chair and they had come to the consensus that the Fundraising Campaign should correspond with the ground breaking. After some discussion the Committee decided that December 1, 2020 should be the campaign kick-off date. Moved by: Kay Haines Seconded by: Jim Jenkins Resolved thatlaunch the Terrace Lodge Redevelopment Fundraising Campaign be scheduled for December1, 2020dependent upon any unforeseen COVID-19 related delays. -Motion Carried. 8.Design printing and Advertising Partnership with Aylmer Express Councillor Giguère met with John Hueston in July. He has agreed to supportthe Terrace Lodge Fundraising Campaign through a partnership with the Aylmer Express that will contribute in-kind services such asdesign, print and advertising. The Committee is very grateful for this generous contribution. This agreement does not preclude partnerships with other organizations providing similar services. Moved by: Jamie Chapman Seconded by: Richard Kisuule Resolved that the Terrace Lodge Redevelopment Fundraising Committee partner with the Aylmer Express for print, design and advertising services. -Motion Carried. 9.Online Catalogue Design Update Katherine and Tanya have been working on collecting photos and descriptionsand will work towards a December 1, 2020 deadline. Councillor Giguere will talk to the Aylmer Express to see if they have stock photos that could be used in a physical catalogue and shared so that online matches with the physical. 10.Future Meetings The Committee set meeting times and dates for the next three (3) months. The Committee will meet th at 7:00p.m. every 4Monday of the monthin September, October and November. An Aylmer or Malahide location to be determined. 11.Other Business Councillor Giguere asked the Committee’s permission to approach Andrew Gunn, Manager of the Donna Bushell Estate for advice surrounding the Fundraising Campaign. Mr. Gunn is a prominent local philanthropist with a great deal of experience in charitable giving. The Committee agreed to invite Mr. Gunn to a future meeting to get his advice. 12. Next Meeting Date Monday September 28, 7:00 p.m. Location to be confirmed. 13. Adjournment Moved by: Jim Jenkins Seconded by:JamieChapman Resolved that the meeting adjournat 4:32p.m. to meet again on September 28, 2020 at 7:00 p.m. -Motion Carried. Julie Gonyou, Dominique Giguère, Chief Administrative Officer. Chair.