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02 - April 27, 2021 Terrace Lodge Redevelopment Steering Committee Agenda Package Terrace Lodge Redevelopment Steering Committee Meeting Agenda Location: WebEx Meeting Date: April 27, 2021 Time:3:00 pm Agenda st 1 Meeting Called to Order nd 2 Approval of the Agenda rd 3. Approval of the Minutes th 4Disclosure of Pecuniary Interest th 5Required Design Change 5.1Insurance and Bonding escalation () 5.2Summary of Change Orders() 5.3Tenders still to be awarded () 5.4HVAC move update (verbal) 5.5 Construction Schedule(attached) 5.6 Provincial Update (verbal) th 6Other Business th 7Date of Next Meeting th 8Adjournment TERRACE LODGE REDEVELOPMENT STEERINGCOMMITTEE Minutes of Meeting January 22, 2021 at 1:00 pm The Terrace Lodge Redevelopment Steering Committee meeting was held on Friday, January 22, 2021 via WebEx. Committee Members Present: Bob Purcell Elgin County Councilor/Chairman Dave Mennill Elgin County Warden Mary French Elgin County Councilor Tom Marks Elgin County Councilor Staff Members Present: Julie Gonyou Chief Administrative Officer Jim Bundschuh Director of Financial Services Michele Harris Director of Homes and Senior Services Brian Lima Director of Engineering Services Eugenio DiMeo Corporate Facilities Manager Mike Hoogstra Purchasing Coordinator Carolyn Krahn Legislative Services Coordinator Consultants Present: Allan Taylor Project Manager Gail Kaufman Carlin Health & Senior Services Consultant Steve Willis D.Grant Darrell Gerrits D.Grant David Heintz MMMC Architects Victoria Pilles MMMC Architects Regrets: Cole Aicken Building Science Technologist Call to Order Chairman Purcell called meeting to order at 1:00 pm. Discussion 1. Review of Minutes th 1.1. Steering Committee July 28, 2020 Minutes Reviewed and accepted. 2. Construction Cost 2.1. D.Grant Subtrade Bid Package Summary Steve Willis, D.Grant, presented Subtrade Bid Package Summary. The following items were reviewed and decided upon: All present Committee Members voted in favour of Separate Price Item #1 Chapel Ceiling and Lighting. All present Committee Members voted in favour of Separate Price Item #2 Gift Shop Millwork. All present Committee Members voted in favour of Separate Price Item #3 Pool Change Room. All present Committee Members voted in favour of Separate Price Item #4 Moisture Reduction Barrier, if determined necessary. All present Committee Members voted infavour of Separate Price Item #5 Existing Roof Repair / Replacement. Brian Lima confirmed that the portion of roof needing repair is the flat portion, not the newer metal roof that was . All present Committee Members voted to decline Separate Price Item #6 JEM Platform. All present Committee Members voted to decline Alternate Price #1 Architectural Handrail System. All present Committee Members voted in favour of Alternate Price #2 Linear Metal Soffit. All present Committee Members voted in favour of Alternate Price #3 Cold Adhesive Application. All present Committee Members voted in favour of Alternate Price #4 Pre- Fabricated Integral Cove Base. All present Committee Members voted in favour of Alternate Price M1 . All present Committee Members voted to decline Alternate Price M2 Intellihot Neuron Series iN501. All present Committee Members voted in favour of Alternate Price M3 Metasys Field Control Upgrade. All present Committee Members voted in favour of Alternate Price M4 Metasys Network Control Upgrades. 2.2. D.Grant Construction Budget for approval Steering Committee recommended Construction Budget of $34,700,483, exclusive of HST. Report to be prepared for Council. 2.3. D.Grant CCDC5B Article A-8 Appendix Stipulated Price Option CAO and Warden were authorized to sign authorization. 3. Project Budget 3.1. County Project Budget for approval Allan Taylor presented County Project Budget. It was noted that all items in this budget are preliminary estimates, and will need to be broken down further and presented to the Steering Committee in more detail prior to final approval and spending. 4. Construction Schedule 4.1. D.Grant to mobilize on site week of February 8, 2021 Preconstruction Meeting to be scheduled and Letter of Intent to be issued. Mobilization, including provision of construction access road, site fence, and construction trailer, to begin two weeks after Preconstruction Meeting. 5. MLTC FEC Approval th 5.1. County & MMMC to complete MLTC FEC after Council January 26 meeting resolution Steering Committee is confident proceeding in advance of approval from MLTC. 5.2. D.Grant to compile Subtrade Bid Package as required by MLTC Construction to proceed simultaneously. 6. Sod Turning 6.1. County to contact Province, date to be determined It was noted that this event will need to proceed carefully, given current pandemic. Bob Purcell to discuss with Minister of LTC, and event toproceed once suitable strategy and timing have been determined. 7. Next Meeting 7.1. TBD Next meeting to be held at the call of the Working Group, when Steering Committee direction is needed. Adjournment Moved by ?? Seconded by ?? Carried CONTINGENCY CHANGE ORDER To D. Grant Construction Limited 9887 Longwoods Road, London Ontario, N6P 1P2 AttentionDarrell Gerrits Date21 March, 2021 Project Terrace Lodge Redevelopment Project No 1903 Cont. Change Order No. 1 Description of Change Value (excl. HST) 567.79 PC 1.1 Civil - Revise storm pipe between CBMH.4 and CBMH.1 to be 250 mm dia in lieu of 150mm, and revise OGS northeast outlet elevation as per GM BluePlan PCN No.1, dated 24 Feb 2021, 6 pages. $567.79 Total ApprovalYou are hereby instructed, subject to the provisions of your Contract, to make the above noted changes for the sum of Five Hundred Sixty Seven Dollars ... seventy nine cents to be subtracted from the amount of the Contingency. MMMC Inc. Architects Approved by OwnerDate Reconciliation Original Contingency Sum$1,418,246.00 Authorized Additions to Date $567.79 Authorized Deductions to Date Balance todeduct$567.79 Current Contingency Amount $1,417,678.21 CONTINGENCY CHANGE ORDER To D. Grant Construction Limited 9887 Longwoods Road, London Ontario, N6P 1P2 AttentionDarrell Gerrits Date21 March, 2021 Project Terrace Lodge Redevelopment Project No 1903 Cont. Change Order No. 2 Description of Change Value (excl. HST) (2780.00) PC 3.1 Civil - Staff Parking Lot Existing 250 storm between CBMH1 & CB5: Abandon pipe and parge catchbasins in lieu of removal.removing the pipe. RFI No.006 -$2780.00 Total ApprovalYou are hereby instructed, subject to the provisions of your Contract, to make the above noted changes for the sum of Two Thousand Seven Hundred Eight Dollars ... zero cents to be added to the amount of the Contingency. MMMC Inc. Architects Approved by OwnerDate Reconciliation Original Contingency Sum$1,418,246.00 $2,780.00 Authorized Additions to Date $567.79 Authorized Deductions to Date Balance toadd$2,212.21 Current Contingency Amount $1,420,458.21 CONTINGENCY CHANGE ORDER To D. Grant Construction Limited 9887 Longwoods Road, London Ontario, N6P 1P2 AttentionDarrell Gerrits Date24 March, 2021 Project Terrace Lodge Redevelopment Project No 1903 Cont. Change Order No. 3 Description of Change Value (excl. HST) 930.00 PC 2.1 Civil - Centre Courtyard: Revise 250 dia storm in vicinity of South RHA balcony columns as per GM BluePlan CCN No.2 dated 19 March 2021 and Civil drawing 2 Rev.15 dated 15 March 2021. RFI No.004 $930.00 Total ApprovalYou are hereby instructed, subject to the provisions of your Contract, to make the above noted changes for the sum of Nine Hundred Thirty Dollars ... zero cents to be subtracted from the amount of the Contingency. MMMC Inc. Architects Approved by March 26, 2021 OwnerDate Reconciliation Original Contingency Sum$1,418,246.00 $2,780.00 Authorized Additions to Date $1,497.79 Authorized Deductions to Date Balance toadd$1,282.21 Current Contingency Amount $1,419,528.21 CONTINGENCY CHANGE ORDER To D. Grant Construction Limited 9887 Longwoods Road, London Ontario, N6P 1P2 AttentionDarrell Gerrits Date16 April, 2021 Project Terrace Lodge Redevelopment Project No 1903 Cont. Change Order No. 4 Description of Change Value (excl. HST) 1575.20 PC 4.1 Structural - Revise five balcony column concrete foundations to be round concrete piersvwith cast in place bearing plate, as per Tacoma SCN No.1, 1 page dated 29 March 2021, and drawings S101, S102 and S104, Rev. 11, dated 29 March 2021. RFI No.003 $1575.20 Total ApprovalYou are hereby instructed, subject to the provisions of your Contract, to make the above noted changes for the sum of One Thousand Five Hundred Seventy Five Dollars ... twenty cents to be subtracted from the amount of the Contingency. MMMC Inc. Architects Approved by April 16, 2021 OwnerDate Reconciliation Original Contingency Sum$1,418,246.00 $2,780.00 Authorized Additions to Date $3,072.99 Authorized Deductions to Date Balance todeduct$292.99 Current Contingency Amount $1,417,953.01 g e A J J M A M F 03-Jan-24, Terrace Lod03-Jan-24, Construction 03-Jan-24, Phase 3 - R J O N D S A J J M 14-Apr-23, Phase 2 -Renovation North Wing 16-Feb-23, Phase 1 -Addition (RHA) 16-Feb-23, Interior Baseline F M A J O N D S A J Dated: February 16, 2021 J M A 11-Mar-22, Envelope Baseline M F J 06-Oct-21, Structural Baseline O N D S A J 18-Jun-21, Pre-Construction J 30-Apr-21, Site Preparation F M A M J ¨ Primavera Systems, Inc. D l t 0 Finish 03-Jan-24 18-Jun-21 03-Jan-24 16-Feb-23 30 Apr 21 06-Oct-21 11-Mar-22 16 Feb-23 14-Apr-23 03-Jan-24 Page 1 of 1 Start 16-Dec-20 A 16-Dec-20 A 16-Feb-21 16-Feb-21 16-Feb-21 23-Apr 21 12-Aug-21 03-May 21 22-Jul-22 17-Apr-23 % ctivity A Complete % % % % % % % % % % % 0000000000 Complete Schedule 87 53 115 727 727 505 147 452 183 183 Preliminary Construction Schedule Duration emaining R Terrace Lodge LTC Home, Aylmer ON 0 0 0 0 0 0 0 0 40 40 Actual Duration 53 115 767 127 727 505 147 452 183 183 Original Duration Milestone % Complete Summary Activity Name W Actual Work Remaining Work Critical Remaining Work Site Preparation Structural Baseline Envelope Baseline Interior Baseline - Phase 1 -Addition (RHA) Phase 2 -Renovation North Wing Phase 3 -Renovation South Wing D. Grant Construction Limited Pre-Construction Construction Terrace Lodge Long Term Care Home Activity ID