07 - June 21, 2021 Terrace Lodge Redevelopment Fundraising Committee Agenda
Terrace Lodge Redevelopment
Fundraising Committee
AGENDA
Date: Monday, , 2021
Time: 10:00 a.m.
Location: Virtual
In-person attendance for members of the public is currently restricted due to COVID-19. Members of the
public can view the livestreamed meeting at www.facebook.com/ElginCountyAdmin.
1.Call toOrder
2.Review of Agenda
3.Adopti
on of Minutes: April 26, 2021
4.Disclosure of Pecuniary Interest
5.Donation Update, Manager of Finance/Deputy Treasurer (to be circulated)
6.Media and Advertising Update
a)Themed Campaign Update ()
b)Website Updates
c)Poster
d)Elgin
7.Adjusting Annual Targets
8.Event
9.Fundraising Strategies
a)Virt
ual 50/50
b)Grants
10.New Business
11.Closed Session
1)Municipal Act Section 239 (2) (b) personal matters about an identifiable individual,
including municipal or local board employees – Donor Outreach Update
2)Munici
pal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
– Grant Applications
municipality or local board
12.Next Meeting
13.Adjournment
Meeting: Terrace Lodge Redevelopment Fundraising Committee
Date: April 26, 2021
Time: 1:00 p.m.
Location: Virtual
Attendees: Dominique Giguère, Deputy Mayor - Township of Malahide, Chair
Kay Haines, Terrace Lodge Auxiliary
Jim Jenkins, Community Member
Jamie Chapman, Community Member
Ruth Anne Perrin, Community Member
Richard Kisuule, Community Member
Staff:
Katherine Thompson, Manager of Administrative Services/Deputy Clerk
Jennifer Ford, Manager of Finance/Deputy Treasurer
Megan Shannon, Legislative Services Coordinator
Tanya Noble, Manager of Program Therapy Services
Regrets:
Julie Gonyou, Chief Administrative Officer
Michele Harris, Director of Homes and Seniors Services
Peter Barbour, Councillor – Town of Aylmer
Fiona Wynn, Councillor – Municipality of Central Elgin
DRAFT MEETING MINUTES
1.Call to Order
th
The Terrace Lodge Redevelopment Fundraising Committee met this 26day of April. All
members participated electronically. The meeting was called to order at 1:07 p.m.
2.Review of Agenda
Moved by: Jamie Chapman
Seconded by: Ruth Anne Perrin
Resolved that the agenda be approved.
Yes No Abstain
Jamie Chapman Yes
Richard Kisuule Yes
Ruth Anne PerrinYes
Jim JenkinsYes
Kay Haines
Dominique GiguèreYes
5 0 0
- Motion Carried.
3. Adoption of Minutes – March 15, 2021
Moved by: Jim Jenkins
Seconded by: Richard Kisuule
Resolved that the minutes from the meeting held on March 15, 2021 be approved.
Yes No Abstain
Jamie Chapman Yes
Richard Kisuule Yes
Ruth Anne PerrinYes
Jim JenkinsYes
Kay Haines
Dominique Giguère Yes
5 0 0
- Motion Carried.
4. Disclosure of Pecuniary Interest
None.
5. Donation Update
The Manager of Financial Services/Deputy Treasurer provided an update regarding donations
received to date by the campaign.
6. Media/Advertising Update
Councillor Giguère provided an update regarding media/advertising. Councillor Giguère
recognized the feature and ad in the Dorchester Sign Post for the campaign. Councillor Giguère
thanked Jim Jenkins for coordinating the feature and donating the ad to promote the campaign.
The Committee will continue to look for these opportunities to promote the campaign. Jamie
Chapman suggested having the advertisement in Elgin This Month. Katherine will reach out to
the local newspaper for contact information. Councillor Giguère mentioned that the themed ads
in the Aylmer Express have begun these themed ads will increased campaign awareness. Each
theme will run on a two-month cycle. Tanya Noble advised that she will include the ad in the
upcoming County of Elgin Homes Newsletter. The Homes Newsletter is emailed and mailed to
the residents and their families. Katherine will send the ad to Tanya.
7. Action Items, Follow-up
a. Insert Utility Bills
Richard Kisuule advised that he is waiting for a response from EPCOR and Sifton Homes
regarding inserting campaign information into utility bills. Richard will provide an update
at the next meeting.
b. Donation Boxes
Councillor Giguère advised the Committee that there would be a cost to produce the
donation boxes. The Committee has to be mindful of this expense and merchants opting
to use contactless form of payments instead as a result of the COVID-19 pandemic.
Councillor Giguère suggested that the Committee invest in donation boxes later on in the
campaign. Katherine advised that the donation boxes at local businesses are an option
from a Financial Services perspective.
c. Request for Donation from Malahide Township
Councillor Giguère advised that the Township of Malahide will be waving the $150.00 fee
for the meetings held at South Dorchester Community Hall for previous meetings. She
thanked the generosity of Malahide Council.
d. Website Updates
Councillor Giguère mentioned that Katherine made changes to the website including
adding a spring themed section to the catalogue to correspond with the Aylmer Express
ads.
e. Thank You Cards Update
Councillor Giguère mentioned that she received smaller thank you cards from Aylmer
Express. Committee members are asked to reach out to Councillor Giguère for these.
8. New Business
a. Raffle 50/50 Online
Councillor Giguère discussed the idea of having an online 50/50 raffle for the campaign.
Katherine mentioned that there is a company that assists in creating and branding this.
Katherine advised that staff can investigate the company further. Councillor Giguère
advised that there would be a fee to initiate an online 50/50 raffle.
Moved by: Jaime Chapman
Seconded by: Richard Kisuule
Resolved that the Committee pursue and initiate the process to use an online 50/50
raffle.
YesNoAbstain
Jamie ChapmanYes
Richard Kisuule Yes
Ruth Anne PerrinYes
Jim JenkinsYes
Kay Haines
Dominique Giguère Yes
5 0 0
- Motion Carried.
b. Campaign Progress Event
Councillor Giguère discussed the idea of having an event at Terrace Lodge to share the
campaign’s progress. The Committee would place a sticker on the heart of the sign at
Terrace Lodge. The event would be an opportunity to thank all of the donors so far. The
event would also generate media attention. Councillor Giguère advised that Aylmer
Express is interested in having a donation cheque photo-op at the event. Jamie and
Richard suggested that the Committee has the event when the campaign hits the
$50,000 milestone. Jamie mentioned that reaching this milestone would create more
excitement about the campaign’s progress. The Committee agreed to initiate the event
to be held at a later date. Councillor Giguère will consult with McBain Signs about the
sticker for the sign.
9. Closed Session
Moved by: Jim Jenkins
Seconded by: Ruth Anne Perrin
Resolved that we do now move into Closed Session to discuss matters related Municipal Act
Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local
board employees – Donor Outreach Update.
Yes No Abstain
Jamie Chapman Yes
Richard Kisuule Yes
Ruth Anne PerrinYes
Jim JenkinsYes
Kay Haines
Dominique Giguère Yes
5 0 0
- Motion Carried.
Moved by: Jim Jenkins
Seconded by: Ruth Anne Perrin
Resolved that we do now rise and report.
Yes No Abstain
Jamie Chapman Yes
Richard Kisuule Yes
Ruth Anne PerrinYes
Jim JenkinsYes
Kay Haines
Dominique Giguère Yes
500
- Motion Carried.
Moved by: Richard Kisuule
Seconded by: Jamie Chapman
Resolved that the confidential report titled Donor Out Reach Update be received and filed.
Yes No Abstain
Jamie Chapman Yes
Richard Kisuule Yes
Ruth Anne PerrinYes
Jim JenkinsYes
Kay Haines
Dominique Giguère Yes
5 0 0
- Motion Carried.
10. Next Meeting Date
Monday May 17, 2021 at 10:00 a.m. *Tentative*
11. Adjourn
Moved by: Jim Jenkins
Seconded by: Ruth Ann Perrin
Resolved that we do now adjourn at 2:17 p.m. to meet again on May 17, 2021 at 10:00 a.m.
Yes No Abstain
Jamie Chapman Yes
Richard Kisuule Yes
Ruth Anne PerrinYes
Jim JenkinsYes
Kay Haines
Dominique GiguèreYes
5 0 0
- Motion Carried.
SPRING CAMPAIGN
April 14: SPRING IS IN THE AIR
With your help, the new courtyard at Terrace Lodge will be a place to enjoy the best of spring, full of life.
April 28: SPRING IS IN THE AIR
With your help, the new courtyard at Terrace Lodge will bring the wonder of nature closer for our
residents to enjoy.
May 12: SPRING IS IN THE AIR
Your donations will help purchase accessible raised wood planters, a wonderful way for residents to
enjoy the outdoors and participate in vegetable and flower gardening.
May 26: THANK YOU!!
Your donations to the {ƦƩźƓŭ źƭ źƓ ƷŷĻ ğźƩ campaign blitz will purchase two bird centres, bird seeds for a
year, raised planters, benches, landscaping, bench shade cover, garden ornaments, and more.
Visit our website to learn about the upcoming summer blitz.
DRAFT
SUMMER CAMPAIGN
nd
Items on wish list: 7 Outdoor tables (wheel chair accessible) and 60 chairs, 2 stainless steel BBQ, 2
gazebo, 12 benches
With your help, we will make the courtyard a place where families can gather and enjoy a summer BBQ.
Nothing says summer and comforts of home better than the smell of food cooking on the grill. Your
donations will help us get the two BBQs we need in the courtyard.
For our residents, the comforts of home in the summer means the ability to enjoy family time outdoors
with accessible tables and seating. You can help.
July 21: THANK YOU !!
Your donations to our Summer BBQ campaign blitz, Terrace Lodge residents will be able to enjoy the
best of outdoor celebrations with family and friends.
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