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04 - August 4, 2021 Terrace Lodge Redevelopment Steering Committee Agenda Package TERRACE LODGE REDEVELOPMENT STEERINGCOMMITTEE Minutes of Meeting June 22, 2021at 1:00pm The Terrace Lodge Redevelopment Steering Committee meeting was held on Tuesday,June 22, 2021via WebEx. Committee Members Present:Tom Marks Elgin County Warden Dave Mennill Elgin County Councilor Mary French Elgin County Councilor Staff Members Present:Julie Gonyou Chief Administrative Officer Jim Bundschuh Director of Financial Services Michele Harris Director of Homes and Senior Services Carolyn Krahn Legislative Services Coordinator Consultants Present:Allan Taylor Project Manager Gail Kaufman Carlin Health & Senior Services Consultant Darrell Gerrits D.Grant David Heintz MMMC Architects Stephen Houston MMMC Architects Victoria Pilles MMMC Architects Regrets:Bob Purcell Elgin County Councilor/Chairman Brian Lima Director of Engineering Services Cole Aicken Building Science Technologist Eugenio DiMeo Corporate Facilities Manager Mike Hoogstra Purchasing Coordinator Call to Order 1.0Meeting Called to Order CouncilorMennillcalled meeting to order at 1:00pm. Discussion 2.0Approval of the Agenda Movedby Councilor Marksand secondedby Councilor nd French. Motion carried. Steering Committee June 22, 2021 Agenda approved. 3.0Approval of the Minutes Movedby Councilor Frenchand secondedby Councilor th Marks. Motion carried. Steering CommitteeApril 27, 2021 Minutes approved. 4.0Disclosure of Pecuniary Interest None. 5.0Construction Items 5.1Building Shift Pricing ReviewPricing received and reviewed with consultants. Addition shift was due to inaccurate existing drawings and survey of existing conditions. Building shift slightly improves functionality. Slight shift at new Elevator also required, also due discrepancyin dimensions of existing condition. Pricing is now $45,000 escalation and volatile market conditions are responsible for the inflation of this amount from original estimate. 5.2North Courtyard Walking LoopExcavation was encroaching on North Courtyard more than originally anticipated, so small amount of concrete needed to be added in order to maintain walking loop. Fence was also moved to allow more usable space for residents. 5.3Medication Safety Funding / Potential Floor Plan RevisionsFunding received for medication safety. Five choices provided for improving medication safety, through technology. Self-assessment still required (scheduled for end of month), in order to determine needs at each LTC Home. Automatic dispensing units may need to be incorporated into Medication Rooms. 6.0Construction Schedule 6.1Review of current construction scheduleNo concerns about schedule for concrete foundations. Procurement of revised structural steel detailing is a concern. There will be a delay between completionof foundations and arrival of structural steel on site (estimated to arrive in early August 2021). This would shift turnover of Phase 1 to August 2022. 7.0Other Business None. 8.0Date of Next Meeting TBD. All in agreement that next meeting will be called as needed. Adjournment 9.0Adjournment Moved by Councilor French and secondedby Councilor Marks. Motion carried. Meeting adjourned at 1:15pm. 9887 Longwoods Road London, Ontario. N6P 1P2 P: 519-652-2949 F: 519-652-6123 www.dgrantconstruction.com REQUEST FOR INFORMATION: RFI No. Date: To: MMMC Architects Required By: D.Gerrits Att: From: RFI Fil Project: cc: , Ontario, Spec or Drawing Ref.: REQUEST ΛğƷƷğĭŷ ƩĻŅĻƩĻƓĭĻķ ķƚĭǒƒĻƓƷƭͲ źŅ ğƦƦƌźĭğĬƌĻΜʹ CONSULTANTS RESPONSE: This information is provided as an interpretation of the Contract Documents for implementation. It is not an authorization for change to the Contract Sum or Contract Time. If this information results in a claim for a change to the Contract, the Contractor shall notify the Construction Manager of a change through the change process. S / BIDDERS REPRESENTATION: Undersigned warrants that Contractor has thoroughly researched the documents, and the information requested does not exist or cannot be ascertained from the information given in the documents. Contractor Signature: Date: Signature: Date: xcA xcB xcC EXISTINGADDITION xcD c1c2c3c4c5c6 1,104 3,5152,3382,080 150201 cA xn8 3,476 cB 7,216 3,472 200 cD cE 68 125 2,550 1 0 cF 0 2 cG , 2 7 125 cJ 7 1 0 0 cH - / + xnE 8 6 3