01 - November 26, 2019 Terrace Lodge Redevelopment Steering Committee Minutes
TERRACE LODGE REDEVELOPMENT STEERINGCOMMITTEE
Minutes of Meeting
November 26, 2019 at 2:30 pm
The Terrace Lodge Redevelopment Steering Committee meeting was held on Tuesday,
November 26, 2019 in the Elgin County Administrative Boardroom.
Committee Members Present: Bob Purcell Elgin County Councilor/Chairman
Dave Mennill Elgin County Councilor
Mary French Elgin County Councilor
Tom Marks Elgin County Councilor
Staff Members Present: Julie Gonyou Chief Administrative Officer
Michele Harris Director of Homes and Senior Services
Jim Bundschuh Director of Financial Services
Cole Aicken Building Science Technologist
Brian Lima Director of Engineering Services
Consultants Present: Allan Taylor Project Manager
Gail Kaufman Carlin Health & Senior Services Consultant
David Heintz MMMC Architects
Victoria Pilles MMMC Architects
Regrets: Duncan McPhail Elgin County Warden
Jim Carter Manager of Corporate Facilities
Call to Order
Chairman Purcell called meeting to order at 2:30 pm.
Discussion
1. Review of Minutes
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1.1. Steering Committee October 22Minutes Reviewed and accepted.
2. Schedule
2.1. Project Schedule Moving past Design Development and into Working Drawings.
Construction on track to begin mid-July 2020.
2.2. MLTC Preliminary Plan Re-Submission (PPS) Comments received from MLTC
and resubmission completed. Level of detail requested by MLTC approaches
requirements for Working Drawings submission.
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2.3. SPA Submission Submitted October 25 and comments expected within 6
weeks (early December).
3. Existing Site Information
3.1. Electrical Substation Test results indicate that existing substation will only last
about 5 years. Electrical Substation to be replaced at time of renovation, as the
building would have to operate on a generator for 2+ months if the substation
were tofaillater.Brian to determinesalvage value, if applicable, for old
substation.
4. Construction Manager
4.1. Class C Construction Budget Update D. Grant estimate similar to MMMC
estimate, including 10% escalation contingency. Four separate priced items (plus
4-pipe fan coil) to be reintroduced as budget allows.
4.2. Class B Construction Budget D. Grant to begin Class B estimate, with 100%
Design Development documents provided by consultants. Class B estimate will
be in progress by 11 December 2019 Steering Committee meeting.
5. Budget
5.1. Replacement Reserve Discussed during Working Group meeting. Budget
priorities are as follows:
1. Keeping water out (leaking skylight)
2. Safety (concrete paving)
3. Improvements to front entrance
6. Authorities Having Jurisdiction (AHJ)
6.1. Meeting with Public Health Public Health has been updated on the project and
phasing, as per the MLTCs recommendation, and has no concerns at this time.
7. Architectural
7.1. Recent Changes MMMC overview of changes, based on MLTC comments.
8. Structural, Mechanical, Electrical & Foodservice
8.1. 100% Design Development Slightly delayed, but still confident in construction
start date.
8.2. Building Design Coordination Meeting 28 November 2019
9. Functional Program, Operational, Transitional Plans
9.1. Operational Plan Updates in progress, based on MLTC comments. To be
resubmitted by the end of the week (29 November 2019).
10. Next Meetings
10.1. Steering Committee Meeting 11 December 2019 2pm Elgin County HQ
10.2. Steering Committee Meeting 28 January 2019 (last Tuesday of month)
10.3. Steering Committee Meeting 25 February 2019 (last Tuesday of month)
10.4. Working Group Meeting 26 November 2019
10.5. Working Group Meeting January (TBD)
Adjournment
Moved by ??
Seconded by ??
- Carried