04 - July 28, 2020 Terrace Lodge Redevelopment Steering Committee Minutes
TERRACE LODGE REDEVELOPMENT STEERING COMMITTEE
Minutes of Meeting
July 28, 2020 at 1:00 pm
The Terrace Lodge Redevelopment Steering Committee meeting was held on Tuesday, July 28,
2020 via WebEx.
Committee Members Present: Bob Purcell –Elgin County Councillor/Chairman
Dave Mennill –Elgin County Warden
Mary French –Elgin County Councillor
Tom Marks –Elgin County Councillor
Staff Members Present: Julie Gonyou –Chief Administrative Officer
Jim Bundschuh –Director of Financial Services
Michele Harris –Director of Homes and Senior Services
Cole Aicken –Building Science Technologist
Eugenio DiMeo –Corporate Facilities Manager
Consultants Present: Allan Taylor –Project Manager
Gail Kaufman Carlin –Health & Senior Services Consultant
David Heintz –MMMC Architects
Victoria Pilles –MMMC Architects
Regrets: Brian Lima –Director of Engineering Services
Steve Willis –D. Grant
Darrell Gerrits –D. Grant
Call to Order
Chairman Purcell calledthemeeting to order at 1:00 pm.
Discussion
1.Review of Minutes
rd
1.1.Steering Committee June 23Minutes are notyet available. Minutes willbe
prepared by Elgin County and MMMC, and their review deferred tothenext
meeting.
2.Schedule
2.1.Issued for Bid Documents – Bid documents to be released after 11 August2020
Council decision about IP&C redesign items. Consultants to wait for decision before
proceeding with redesign.
2.2.Project Schedule – 16 June 2020 update further delayed by 1½ months.
2.3.Start Date – Construction startdate January 2021 at earliest. Steering Committee
advised that spring 2021 start date would be acceptable, if conditions are more
favourable. D. Grant to decide whether winter or spring start.
3.Construction Manager
3.1.Class B Construction Budget Update – D. Grant to provide costing for IP&C items
and related premium by 4 August 2020.
3.2.D
. Grant to also provide update on general bid environment and market changes.
4.Budget
4.1.Provincial Funding Policy – The Director of Financial Services provided an overview
of the Funding Summary and updates to Provincial Funding Policy. Revised budget
is estimated to be $33,015,650(excluding expanded dining room). Revised MLTC
funding is estimated to be $17,590,000 (contribution increased by approximately
$4M). Revised Elgin ratepayer funding is estimated to be $15,425,650. Steering
Committee requested that the Director of Financial Servicesprepare comparison to
previous summary and circulate to all members.
4.2.Nurse Call System – CouncillorPurcell, WardenMennill, CouncillorFrench, and
CouncillorMarks supportedupgradingtheexisting Maxivox Nurse Call System to
Austco IP Nurse Call System for the entire building ($100,000).
4.3.Dining Room Operational Cost Review – MMMC presented an overview of design
options forthedining space and Director of Homes and Seniors Services gave an
overview of advantages and disadvantages of each design, with regards to staffing
requirements and resident quality of life. The Director of Homes and Seniors
Services noted that the current design would require additional staffing and
increased operational costs, but redesign would not require additional staffing or
operational costs. Gail Kaufman Carlinprovided an overview of resident needs for
assistance and supervision during meals. The Director of Financial Services
presented an overview of finances associated with each design option. Scenario
#1 (COVID-like pandemic every 30 years) would provide cost savings of $68,951
and would payback after 11 years. Scenario #2 (COVID-like pandemic every 100
years) would provide cost savings of $49,628 and would payback after 15 years.
Scenario #3, in which social distancing does not remain a standard requirement for
outbreak situations, would carry a cost penalty of $17,645 per year.
5.Architectural IP&C
5.1.Staff Locker Room – CouncillorPurcell, WardenMennill, CouncillorFrench, and
CouncillorMarks supportedadding 138 half-height lockers for staff to design
($10,000).
5.2.Dining Capacity – CouncillorPurcell and WardenMennill were not in favour of
redesign to add additional dining space ($750,000). CouncillorMarkswasin favour
of redesign to add additional dining space. CouncillorFrench recognized the
benefits of larger dining area, even in non-pandemic situations, and recommended
Council have discussion about redesign to add additional dining space. Steering
Committee agreed to fully endorse request for additional $435K (COVID
construction cleaning allowance, nurse call system, staff lockers, oxygen storage)
to Council, and recommended that County staff make a presentation to allow
Council to decide about increased dining capacity (additional $750,000). Staff to
prepare report and presentation, including recommendation from staff.
6.Mechanical IP&C
6.1.Oxygen – CouncillorPurcell, WardenMennill, CouncillorFrench, and Councillor
Marks supportedadding dedicated oxygen storage to the design, without increasing
building footprint ($100,000).
6.2.Negative Pressure Bedrooms – CouncillorPurcell, WardenMennill, Councillor
French, and CouncillorMarks supportedupgrading VFC units to allow switching to
negative pressure mode (most cost-effective solution). MMMC to confirm whether
this will increase budget based on D. Grant 4 August 2020 update.
7.Next Meetings
7.1.At the call of the Chair.
Adjournment
The meeting was adjourned at 2:02 pm.